Pineville  WORK SESSION MINUTES MONDAY, JUNE 24, 2024@6:00F PM TOWN HALL COUNCIL CHAMBERS  The Town Council of the Town of Pineville, NC, met in al Work Session on Monday, June 24, 2024 @6.00p.m.  ATTENDANCE Mayor: David Phillips Mayor Pro-Tem: Ed Samaha Town Manager: Ryan Spitzer Town Clerk: Lisa Snyder Absent: Danielle Moore CALLTOORDER  Council Members: Amelia Stinson-Wesley, Chris McDonough  Mayor David Phillps called the meeting to order at 6:00 p.m. Council Member Stinson-Wesley made a motion to amend the agenda by adding the board report from Pineville Neighbors Place with a second made by Council Pineville Neighbors Place Board Report (Staci McBride). Pineville Neighbors Place (PNP) Director, Staci McBride, gave an overview of what her board has done during FY23-24. She began by thanking Council for the generous ARPA funds that they gave them to provide financial assistance to our neighbors in Pineville. They were able tol help 241 people duei to the funding from the Town. Oft the households that were helped, 73% oft them have children. The donation also allowed 89 households tos stay in their homes and keep utlities turned on. More than 60 oft these households received assistance for utilities and over 291 for rent. She also said that affordable housing is a challenge in this area. They are entering into an agreement with Housing Collaborative. When units are designated, there will be a supplement given to those units by the county. If the person qualifies tol live in the unit and their rent PNP provided over 1,400 backpacks for FY23-24: school year. More than 300 children participated in thel holiday program with thel Pineville Police Department and thel Mecklenburg County Sherif's Department. They provided nearly 13,000 pounds of food to about 1,400 people throughout the community during this time and provided holiday meals to over 301 families. In March, they began a program in partnership with The Bulb, which allows them to deliver al box of fresh produce to: 30 families each month. They delivered 360 boxes off food over 12 months. Ms. McBride thanked the Mayor for attending the Cancer Survivor event in early June. This is a new event fori them and ith helps educate the community about resources available to them, and to celebrate those who beat cancer and honor those that did not. Without Council's support, and the support of our volunteers that donate hundreds of  Member McDonough. All ayes.  is $1,200 ar month, they will pay $600 a month.  hours of their time, they could not do all that they do. Council Work. Session ofjune 24, 2024  Page1    DISCUSSION ITEMS:  Southeastern contract for Substation design work (David Lucore, Electricities). Mr. Lucore briefly outlined the design contract with Southeastern Consulting Engineers fort thet third substation. Thef feei fort the contract is $281,350. Hes seeks approval oft the contract by Council. Thet timeline proposedi is 18to 24 months, once they begin construction Electric & PCS Building presentation (Stewart, Cooper & Newell). Kim Parton shared drawings of the proposed Fire Department which includes the Electric and PCS departments, including their shared driveway. In the back of the building, is the Operations building which will house storage areas, an electrical warehouse and communications. The loading and unloading docks will be covered with a shed roof. The laydown area will be open and only have a roof. There willl bet two entrances and exits, which will help if Polk traffici is bad. The materials currently at the old Mill Town Manager Spitzer added that we'v ve paired it down to a one-story. The preliminary estimate for this site plan is about $9.5 million from Edifice. Council agreed thati iti is ok with Edifice obtaining better pricing on this. Job Reclassification (Chip Hill). Public Works Director, Chip Hil, requested that Council approve his request to move the Building Maintenance Technician from under the Grounds/BuldingVehice Maintenance, to its own subdivision. The newi title will be Building Maintenance Supervisor and will report directly to Mr. Hill. Tim. Jones is currently the Building Maintenance Technician. His job duties are not changing. Hel has been doing this for the past two years. The reason for this change is tol better prepare the department for future needs, top prepare for thei increase inv work load due to construction and maintenance ofr new andl larger buildings, and to move more of the maintenance in-house. AIC and heat, electrical, etc. The pay range will be slotted like the other division leaders at Grade. 20. This aligns with the market pays survey for municipalities with 10,000to 24,999 population groups. Thisi increase is covered int thel FY24-25 budget. Mr. Jones is ay valuable asset tot the Town andI his department for various reasons, butr mostly duet tol his wide knowledge of various trades that keeps us able to maintain our buildings without al loto of outside help. Mr. Hill recommends that we create this third subdivision within Public works and move the current Building Maintenance Technician into the role of Building Maintenance Supervisor. The effective date will be. July 1st. Council Discussion regarding the request from Pineville Small Business Association on Pride Month Celebration. Town Manager Spitzer began the discussion by indicating that the Town has been asked to display Pride flags within the Town. When asked by Council what other Towns do, Mr. Spitzer replied that the ones he has heard from do proclamations. Mayor Phillps said that hei is not opposed to doing this but it will be controversial, and he will require a vote from Council and havei it documented and noted thati if we set this as a precedent, we're opening the door for other groups to make the same requests. The Mayor added that there are 10,700 residents who live here. He will not make a decision for al handful of people on something that could affect the whole town; however, iti is Council's decision. They must! be accountable fort their decisions. Mayor Pro Tem Samaha agreed with setting precedence and thinks that the Town should remain sterile. He thinks that we should endorse it. Council Member Stinson-Wesley is fine with the Downtown Merchants supporting that, and would encourage them to dot that, but they would have tos stay within the established Town guidelines. Council Member McDonough concurred with Council Member Stinson- Wesley. He is neutral buti feels there's aj precedent and they would need toi follow the Town's guidelines. He would Mayor Phillips said that he is not opposed to anyone celebrating or recognizing this occasion. When it comes to displaying things that makes itl look like the Town is recognizing it, he wants to make sure there's an understanding onwhat's! being done.. A proclamation doesn'tcover everything theyre asking for. Hei is just looking outi for whato could happen when some of these events take place. Council Member Stinson-Wesley would like for the Downtown  of the site.  will be moved to this area. Itis expected that 20 employees will occupy the building.  will vote ont this att the July 9, 2024, Town Council meeting.  support a resolution or something like that to help their cause.  Council Work Session ofjune 24, 2024  Page 2    Merchants to do what they think is the best thing for their entity. They are empowered and tasked with generating income for their businesses, which in turn, helps everybody. She wants them to have the freedom to do that in any way they feel is beneficial. Iftheyt think this will bring business, she wants them to dot that. Thej presentation given at the last Council meeting was fori informational purposes only and was not presented as an action item. Golf carts on town streets discussion. Council Member Stinson-Wesley requested that Council discuss golf carts on the streets and asked Planning & Zoning Director Travis Morgan what the current regulations are and if the need to be updated to reflect the increase of carts. Mr. Morgan stated that we have Town Code 73.01 for reference. A permit and registration are required. The Police Department handles the registrations. These have to be every year. Laura Stout, al Pineville resident, stated thaty you have to havei insurance on the golf carts and have them inspected. Mr. Morgan added that they can be driven on Town streets but are not allowed on highways, such as Highway 51. Council Member Stinson-Wesley would like tol hear from the Police Department to see where they stand on this. Downtown parking discussion. Council Member Stinson-Wesley has received concerns from a variety of people who work and drive downtown and she has observed traffic flies through downtown, it is difficult to park and particularly one side is not very wide along Main Street. Its seems it would be safer if we had a wider sidewalk on one side of the street. Mayor Phillps feels it would open up the business fronts more for people who are dining and shopping. Town Manager Spitzer added that thel NCDOT will require drawings for thes stormwater drainage and how that would bei impacted. The standard width fori the sidewalks could go up to ten feet. Council asked staff to talk to the engineers and see what the cost would be tol have the sidewalks extended and some parking eliminated, and to Council Member Stinson-Wesley moved to adjourn the meeting followed by a second made by council Member  survey the Downtown Merchants to see how they would feel about the change.  McDonough. All ayes.  The Mayor adjourned the meeting at 7:10 pm.  David  ATTEST:  28  SDAue Lisa Snyder, Town Clérk  Council Work. Session ofjune 24,2024  Page 3