wooten Meeting Agenda  300 South Main Street, Lower Level Winston-Salem, NC2 27101 (336) 722-5326  Town of Oak Ridge Progress Meeting March 16, 2023, 3:00 pm  Tank and Water Main Project, TWC No. 3405-B  Attendees:  Town of Oak Ridge: Bill Bruce, Spencer Sullivan, Mayor Ann Schnieder,Jim Harton The Wooten Company: John Grey, Dave Malinauskas, Perry Mayhew The following items are planned for discussion at the meeting: 1. Tank Site Selection and survey complete at few wekks to complete.  A. Progress Status  2. Geotechnical Investigation of Tank site - drilling started on 3/15/23, report will take about  3. Begin design of tank - started, review draft of site plan virtually  4. Confirmation with W-S on sale of water  Met with City  Have not received draft MOU or Interlocal Agreement Doh have direction on meter vault configuration Need to estimate flow demand. From Report: Do we need to build BPS now? Still need to discuss further with HDR - need control valve  5-Year: 300,000 GPD 10-Year: 400,000 GPD  oThis assumed the full system was built 30-Year: 550,000 GPD  5. Get with local DOT regarding water main route - met with DOT on 3/15  6. Select side of road for water main = Monday surveyors on site and site selection will be  made, B. Data Needed 1. Tank  Access from parking area Asphalt is suitable for driveway  Water line extended to Fire Dept in front, could then extend tol back if desired. Need to know what style of fence for tank site. Is barbed wire required? o Wooten will verify what is required by the State o Town will review what is allowed by codes Area light needs to bei full cut-off - no light extending beyond site Need to have andscapingpantings (holly trees) around tank fence  Thewootencompany.com  ATr fn # DESIGNING THE FUTURE *    Town has 2 drafts of logo design. Will get Council approval of logo and then provide to Wooten. Also want tor make decision if on one side or two sides of tank.  Wooten to submit site plan once finished for Council approval.  2. Who will maintain the new system? Will affect rates.- Wooten to check with W-S to 3. Service connection sign up. We need to show on our drawings sO need which houses to  determine if they are interested. include in about 4 months. Will affect rates  C.E Electrical Improvements needed 1. Controls for Elevated tank  2. Booster Pump Station built with water line portion  3. SCADA on tanki tied to BPS or control valve - alarm toi notify Fire Dept along with operator.  D. Schedule  1. Review préliminary schedulc.  PROJECT SCHEDULE  2023.  2024  2025  TASK Kickotf Meeting &D Declsion pnT Tank Sile TANK SECTION [250,400gal) Tank Sites Survay Geotechnical Explofatiori fank Dosigna andp permitting Advertising and Contracting Constructipn WATERMAINS SECTION(16,500) Hydraulo Analysis Proliminary Routo Anelysls Raviow Projent with NCDOT Assist Towny vith Agreement withv W-s Ullitles Survoying/SUE Wetiends/Struam Dalineation Geotechnfcall Exploration Updste Cost Opinion Design Permit Revlow! (PWS, DOT, 404/401,6 EC) Easemént Mapping (itr necessary) Easement Acquisition ( necessary) Advortisof Projoct Award and Contracting Coristruction  SON D JFMAM JASO INDJE MAM JJASO  WW    E, Next Items 1. Tank:  Finish design  Does Town want separate property for tank site? - no  Discuss permitting - Wooten to call PWS - well is transient non community well  Advertise project = after permitting  2. Water Main  Complete Survey  Look at road crossing locations and schedule soil borings Determine where easements will be needed  Discussed possible extension to Town Center, could wait until project is bid to see  how the bid prices are.  F. Cost Opinion 12"WL Meter' Vault Booster PS FHs 250,000 Gal ElevTank Construction Subtotal Contingency Engineering Services Tank Design Tank Construction Services Water Line Design Water Line Construction Services TOTAL OPINION OF PROBABLY PROJECT COST G. Questions or Comments Wooten to send site plan when ready  Description  Quantity Unit Unit Price Total Price  18500 LF 1 EA 1 EA 15 EA 1 EA 10%  $180 $3,330,000 $250,000 $250,000 $750,000 $750,000 $8,000 $120,000 $2,300,000 $2,300,000  $6,750,000 $675,000 $105,050 $209,550 $319,150 $265,350 $8,324,100  H. Next Meeting  1. Next meeting is May ??, 2023 will be set once site plan approval and permitting is more  complete.. Then in Aug and Oct.  WW        Exhibit B: Approved Budget  REVENUES Recovery Funds Awarded Budget Cost Categories  Total Revenue 3,265,000 Expenditures  Guilford County Coronavirus State and Local Fiscal (Ifyour budget costs do not fall within these cost categories, please add budget lines as, needed. and detail what the cost  $  Total  item(s) are)  1. Personnel (Salary and Wages) 2. Fringe Benefits 3. Travel 4. Equipment 5. Supplies  $ $ $ $ $ $ $ $ 3,265,000 $ $ $ $ $ $  6. Contractual Services and Subawards 7. Consultant (Professional Service) 9. Occupancy (Rent and Utilities) 10. Research and Development (R&D) I.Telecommunication: 12. Training and Education 13.1 Direct Administrative Costs 14. Miscellaneous Costs 15.Adda additional cost items as needed 16. Total Direct Costs (add lines 1-15) 17.Total Indirect Costs  8. Construction  $ 3,265,000 $  Rate %: Base*: and 17)  18. Total Costs Federal Grant Funds (Lines 16 MUSTI EQUAL REVENUE TOTALSABOVE  $ 3,265,000  * The. Base is modified direct total costs (MTDC) oft the subaward project. Pursuant to. 2CFR200.68, MTDCmeans all direct salaries and wages, applicablej fringe benefits, materials andsupplies, services, travel, and up to the first $25,000 ofeach subaward (regardless of the periodo ofperformance of the subawards under the award). MTDCexcludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships andj fellowships, participant support costs and the portion ofe feach subaward ine excess ofs $25,000. Other items may only be excluded when necessary to avoid as serious inequily in the distribution ofi indirect costs, andi with the approval of the cognizant  agencyfor indirect costs.    75.5 sH    Attachment; A  Scope ofWork and' Annual Budget  Before it will be possible to finallze this award and make any disbursement, you are required to provide to the Agency a description for how the organization will spend the amount of funding allocated for the specific purpose as stated in the grant contract. This willl Include a scope of work, information related to any potential sub-grants and an annual budget for  the grant funds, Please attach additional sheets as necessary,  1. Organization: Organization Name: Tax Identification #:  :  Town of Oak Ridge 56-2118649  Organization Fiscal Year End: June 30, 2023 2. Scope of Work: WA,A37  Recipient shall detail below how the organization will spend the amount of funding allocated for the specific purpose as stated in the grant contract. The description should Include services to be provided, objectives to be achleved, and expected results, The descrlption should alsol Include anticipated timing of those services, objectives and expected 1. Survey, design, and preliminary geotechnical for a 250,000-gallion elevated water storage tank. The objectlve of this task is a complete set of construction plans suitable for bid. Anticipated completion date is 2. Survey, design, prellminary geotechnical, and easement mapping for 18,500 linear feet of 12" water main. The objective of this task Is a complete set of construction plans suitable for bid. Anticipated completion 3. Bid assistance, construction administration, and construction observation for water storage tank. Once a contract for construction is secured, the objective of this task is professional assistance and oversight In 4. Construction of water storage tank, The grant funds willl be applied to a portion fo thet total anticipated cost  results.  June 2023. date is June 2024.  the construction of they water tank. ofconstruction.  3. Subgrants:  : another organization? Ifyes, answer the following: b. Name of Sub-recipient  :  a. Does the Reciplent anticipate that it will sub-grant or pass down any funds to  Yes X No  G. Program Name  d. Amount to Sub-recipient  Below are general expenditure descriptions that can: serve: as a guide for preparing the organization's annual! budget related tot the grant award. Please add or delete expenditure captions for clarity if needed, The annual budget must be signed by  an authorizing official.  OSBMI NGO -A Attachment. A Effecilve: 8/2017  Page 1of2    The following annual budget isf for the time period beginning. (7/1/2022) and ending (6/30/2023.).  EXPENDITURE DESCRIPTION  AMOUNT  Employee Expenses (e.g. program related staffing).  Water storage tank design Water line design Gonstruction administration Gonstruction of water storage tank (partial) Administration Expenses (e.g. overhead & project Other Expenses (e.g. related charges not assigned above and described by recipient). Total Beginning Balance of the Project Fund  $96,200 $310,300 $218,400 $529,181.75  management)  -  $1,154,081.75  With regard to thei information contained herein, Icertify that the annual! budget has been approved by thel Recipient's Chief  Fiscal Officer, CEO or Board Chair. Signature. Mb Bal Bruce Printed Name  YB/2023 Date Title  TawMamae  OSBMI NGO. -A AttachmentA Effectlve: 8/2017  Page2of2    Date: May 4, 2023 To: Mayor Ann Schneider Mayor Pro Tem. Jim Kinneman Council Member George McClellan From: Bill Bruce, Town Manager Re: Budget Message  Council Member Martha Pittman Council Member Spencer Sullivan  Itis my pleasure to present the proposed Town of Oak Ridge Fiscal Year 2023/2024 budget for your consideration. Thel budget has been prepared with considerable input and oversight from the Finance Committee and Finance Officer, as well as input from various committees and Town citizens. After four meetings oft the Finance Committee, concluding with at favorable recommendation, present this report tot the Council and citizens in thei form of a recommended budget. The recommendation is in the proper form for The proposed FY23/24 budget reflects the culmination of several multi-year planning efforts for major capital investments, including the construction ofa a 250,000-gallon elevated water storage tank and engineering fora a 3.5-mile water linet to connect the elevated tank to Winston-alem/Forsyth County Utilities. Providing a clean, reliable source for both drinking water and firefighting has been aj priority fori the Town of Oak Ridge since at least 2003 when the Town conducted its first water study. The $2.9M allocated int the proposed budget toward The Town's commitment to investment inj parks, open space, and trails is also reflected in this year's budget. Renovation of the Redmon House into the Farmhouse Community Center (including a new addition), beautification andi functional improvements toi the grounds surrounding the Farmhouse site, including new parking facilities; and construction of the Veterans Honor Green at Heritage Farm Park are all programmed in the coming fiscalyear. An additional $430,000 in state and federal grants (in addition to over $90,000 in generous donations fort the) Veterans Honor Green) will contribute to the construction costs of these projects. Construction of Heritage Farm Park has been approved by Council as a separate Capital Project Ordinance, and is included in this Budget Message as an: attachment. It should be notedi that over $2M in grants were secured for Other initiatives include an accessible playground at Heritage Farm Park, further investment in the Town's growing network of trails, new bleachers and other functional and aesthetic improvements at Town Park, and a much-needed modernization oft the Town's Development Ordinance. The budget also supports an expanded Music ini the Park series and a Town of Oak Ridge 25th anniversary celebration, as well as popular annual events The budget supports staff as they continue to provide exceptional service and guidance to the' Town'si thirteen standing boards and committees, as well as other project-specific working groups, consultants, and contractors; to maintain exceptional parks facilities; to provide outstanding citizen service; and to manage thei increasingly  budgetary adoption and has been verified as to accuracy and completeness.  these crucial investments will bet fully funded by state andi federal grants.  this project.  such as RidgeFest, Light Upt the Night, Heritage Day, and other holiday celebrations.  demanding day-to-day responsibilities ofa a growing town.    Ont the revenue: side, through steady and well-planned growth the Town anticipates a 10% increase in revenues, including property and sales tax collections, interest earnings and ABCI revenue, as well as other formula-based state distributions. The 10% increase in revenue does noti include almost $4M in grant funding for capital projects anticipated in the next fiscal year, in addition to over $1.7M in state and federal funds already received and programmed. Revenue increases are offset by a 14% increase in operating expenses, duet to a number of factors including inflation, higher expenses related to grant administration and consulting services, as well as a growing staff with increasing administrative responsibilities. All expenses have been researched and vetted by the Finance Committee, and all income has been conservatively estimated after due consideration of our own historici financial data as well as the best information we could obtain from the North Carolina State Treasurer, the North Carolina Department of Revenue, and the Guilford CountyT Tax Department as well as other sources. Asi in past years, all requests for expenditures have been heard, debated, and evaluated before being included in The 2023-2024 recommended budget proposes no change to the property tax rate of. .0800 as adopted in 2017. Even with ai number of major capital investments, includingi investments in parks and water infrastructure, the budget anticipates a fund balance in excess of $2M at the end of FY23/24. This year's proposed budget therefore maintains the current taxi rate, funds these initiatives, and also maintains adequate reserves. The following budget message provides ar recap oft major initiatives int the 2022/23 budget year, summarizes major initiatives ini the upcoming budget year, and then provides background information on the Town plans and policies that provide inputi into the budget process. The budget message also includes the 2023/24 budget  the budget.  ordinance and budget worksheet.  Re-cap of 2022/23 Fiscal Year Priorities  The Town of Oak Ridge began its 25th year as an incorporated town inj position to advance several multi-year initiatives including planning for the construction of a new park and planning for ai future municipal water system. These priorities were: set during" Town Council's annual Capital Planning workshop, by the Strategic 1. Heritage Farm Park. Plans to! begin construction of Heritage Farm Park were delayed by a long, but ultimately successful, search for adequate groundwater to serve the new park's irrigation and potable water needs. Following resolution of this issue and completion ofe engineered plans, the Town issueda a Request for Proposals to contractors for construction of the parki in November 2022. Town Council approved al bid from BAR Construction of Greensboro in February 2023, received Local Government Commission approval for a $3MI loani from Truist Bank tot finance a portion oft the project in April, and signed a contract in May (pending). The beginning of construction will mark a multi-year process that included purchase of the Whitaker and McCandless tracts, adoption ofa Parks and Recreation Master Plan, a site-specific development plan, acquisition ofa $490,0001 PARTF grant, allocation of $1.656M in 2. Water. The establishment of a municipal water system advanced through two majori initiatives in FY22/23. Ine early 2023 the community well system at the Honeycutt Reserve subdivision was completed and dedicated tot the Town as thet first component oft the Town's municipalv lwater system. An Enterprise Fund was established and seeded with a $50,000 appropriation: from the General Fundi to pay for start- up costs associated with the new: system. Community well systems in future residential developments in excess of thirty lots willl be dedicated to the Town and will provide al base of customers to establish  Plan, and through other adopted plans and studies.  American Rescue Plani funding, and engineering and permitting.    the: system. While currently served by groundwater sources, the Town made a major advancement ini its effort to provide al long-term and viable surface water source for both firefighting and drinking water when it completed the Wateri for Firefighting Study and engaged the Wooten Companyt to prepare construction and engineering plans for a water tower (to initially be served by groundwater) and a water main to connect the Town'ss system to' Winston-alem/Forsyth County Utilities. Engineering of the water tower and water main, and construction of the tower, willl bet fully funded by $2.915M in state 3. Farmhouse Community Center. During this current fiscal year, the Town finalized and approved construction plans to convert the historic Redmon House at Oak Ridge Town Park into the Farmhouse Community Center. Thei former farm tenant house willl be converted into a community center capable of hosting meetings and events of upt tof fifty people. On March 30, Town Council approved al bid from BAR Construction for $630,000 to renovate and construct the community center, offset by $380,000in 4. NC68/NC 150 Intersection Improvements and Roundabouts. In February 2023 the Town Council approved al Municipal Agreement with NCDOTt to cost-share several functional and aesthetic improvements to the upcoming NC8/NCISOlmtersection improvement project. The town's $326,700 commitment to sidewalks and aesthetic improvements to the proposed roundabouts andi intersection furtheri implements the Town of Oak Ridge Streetscape' Vision Plan, adopted by Council in 2018. 5. Trails and Open Space. The Mountains-to-Sea Trail Committee and the Conservation Easement Committee continued' their work planning and building trails and prioritizing conservation and historic preservation easements. Several miles of newi trail easements were secured on the eastern side of Oak Ridge near the Carriage Cove and Pemberley! Estates subdivisions, and volunteer crews have been busy constructing these new trails in addition to maintaining the Town'sgrowing network of existing trails. In  funding and federal ARP funding allocated by Guilford County  state funding and federal ARP funding allocated by Guilford County.  addition, through the work of the Conservation Easement Committee, Town Council agreed to provide matching funds toward ag grant to purchase propertya along the Haw River for open space protection and passive recreation.  Veterans Honor Green. Construction plans fort the Veterans Honor Green are complete and the Special Events Committee reached its ambitious initial fundraising goali in FY23/24. The committee secured over $90,000 in private donations, which are matched by $68,000 in Town funds and a $50,000 State  Capital and Infrastructure Fund (SCIF) grant.    Priorities for 2023/2024 Fiscal Year Oak Ridge Strategic Plan: Vision. Statement  Oak Ridge is a safe and livable communityt that takes great pride ini its natural beauty and small-town village charm. The Town's rich history and rural roots inspire an independent, family-oriented community engaged in planning fori its future while preserving its unique character, historic resources, and open Priorities fori the 2023/24 Fiscal Year were shaped byt the Goals and Policies adopted in the Town's Strategic Plan, Capital Improvement Plan, the Parks and Recreation Master Plan, and the Streetscape Vision Plan. Below 1. Construction of Heritage Farm Park. Construction of Heritage Farm Park will be underway during  spaces.  isas summary of the major proposed initiatives in 2023/24:  Summer of 2023 and will be wrapping upi toward late Spring of 2024. The Town will use a combination of American Rescue Plan funds, al Parks and Recreation Trust hund granty and debt; proceeds tG. fund construction, which includes two multi-purpose playing fields, a picnic shelter, restrooms, parking lot, walking trails, and a playground. The project will add much-needed facilities for youth athletics, provide additional recreational opportunities for Oak Ridge citizens, and preserve an iconicvista off fields and woods int the Town's Historic District. Budgeted ins separate Capital Project Ordinance Total Grants Awarded: $2,146,102 Town Funds: $3,213,998 ProjectTotal: $5,360,100  PARIT  Imassim.  2. Water. Plans and permits for a 250,000 gallon elevated water storage tank located behind Town Hall will be complete and ready tol bid by Summer 2023. When constructed (pending Council approval) the tower will be filled by a groundwater well and will initially serve the Oak Ridge Fire Department and irrigation and restroom facilities at Heritage Farm Park. Engineering for a 3.5-mile water main along NC 150 to connect thet tower with Winston-alem/Forsyth County Utilities will continue through FY23/24.  Total Grants Awarded: $2,915,000 Town Funds: $0 Project' Total: $2,915,000 3. Farmhouse Community Center (Redmon House). Renovation and new construction" to transform thel historic Redmon V House into the Farmhouse Community Center willl begin in Summer 2023. When completed, the community  NEWCONST.  EXISTING F   a G  PS RARAa 1946  OMERGN    center will be used as an indoor meeting and event rental space and will bring new life to ay vernacular  historic structure in the heart oft the Town's Historicl District.  Total Grants Awarded: $380,000 Town Funds: $270,000 Project Total: $650,000  4. Town Park Entrance Master Plan. A companion project to the Farmhouse Community Center, impiementation oft the" Town Park Entrance Master Plan (under development) will include new parking facilities, sidewalks, and landscaping tot the grounds surrounding the Farmhouse: and will create an  attractive andi inviting entrance to the Town Park.  ProjectT Total: $150,000  5. 68/150. Construction ofi intersection improvements: at NC68/150, as well as roundabouts at NC150/Marketplace Dr. and NC68/Linville Rd. is slated to begin in! September 2023. While federal and state dollars are the primary source of funds for the project, the Town has approved a municipal agreement fors sidewalks and other improvements designed to further the goals of the Streetscape Vision Plan. While NCDOT construction work will be a major theme oft the nexti fiscal year, the Town's 6. MST. The Mountains-to-Sea Trail Committee will continue its work planning and constructing sections oftrail in Oak Ridge, Completion of over two new miles of trail in 2022/23 neart the new Reserve at Carriage Cove and Pemberley Estates subdivisions is anticipated in 2024, and willf further the committee's goal of connecting trails with the new Bandera Farms property on Bunch Rd., providinga gateway to the Piedmont Greenway, Summerfield, and Greensboro. Construction of a newi trailhead  obligation will not come due until after project completion in late 2025.  parking loti fort the new trails is included int the proposed budget. 7. Veterans Honor Green. Construction oft the Veterans Honor Green is anticipated in FY23/24. The Honor Green is designed as a contemplative space near and within a scenic stand of pines on the Heritage Farm Park property. Available funding currently exceeds the project's 2020 cost estimate of $200,000. Total Grants Awarded: $50,000 Total Donations: $90,000 Town Funds: $68,000 ProjectTotal: $208,000  Project Total: $68,000  8. Town Park/ Beautification. The Parks and Recreation Department will undertake several projects at the Town Park in FY22/23, including window replacement at the caretaker's! house, replacement of ballfield  bleachers, top-dressing of multi-purpose fields, and equipment replacement.  ProjectTotal: $67,000  9. Development Ordinance Modernization. While the Town has adopted periodic updates to its Development Ordinance over the years, the bulk of the ordinance is overthirty years old. With the assistance ofa consultant the Town will undertake aj project to reorganize, streamline, and modernize the Development Ordinance to reflect building trends and best practices in planning and zoning, as well  as to improve functionality and user-friendiness.    Project Total: $85,000  10. Water Enterprise Fund. The Town will connect its first customers to the municipal water system, currently limited to the Honeycutt Reserve Subdivision, in FY2023/24. An Enterprise Fund budget of $27,041 will cover meter purchases and contracted management services. These expenses willl be fully  offset by user fees and enterprise fund balance.  Documents that set priorities for budget  Operational and capital expenses ini the proposed budget are developed, debated, and vetted ina multitude of ways. Ideas for major capital expenses typically begin through long-range and strategic planning processes, which are conducted over many months of analysis and public involvement. Below isasummary of the long-range planning documents that are used asi inputs into the proposed budget: 1. Strategic Plan. The Strategic Plan, adopted in December 2018 and revised in 2021 and 2023, was developed by Town Council to provide a strategic direction for initiatives over the next 5-10 years. The Plan highlights strategic priorities ini four focus areas and sets an ambitious schedule for  implementation.  2. Capital Improvement Program (CIP). Town Council meets in February of everyy year to review its current five-year Capital Improvement Program and to revise as necessary in order to reflect new or emerging priorities, infrastructure or equipment needs, or projects no longer deemedi feasible. The result is at five- 3. Parks and Recreation. Master Plan. The Parks and Recreation Master Plan, adopted in 2020, sets priorities for system-wide investments in parks and recreation over the next 10 years. The plan analyzes existing facilities and community input, reviews recreation standards, and provides recommendations and strategies fori improving and enhancing the parks system in the Town of Oak Ridge. The Plan also 4. Pedestrian Plan. The Oak Ridge Pedestrian Plan was adopted in 2013. Through: stakeholder and public involvement, the Plan prioritizes pedestrian improvements including sidewalks, side paths, and trails. Future Land Use Plan. The Future Land Use Plan, first adopted in 2003, was amended and adopted by Town Council in 2016. The Plan primarily guides land use decisions and has particular relevance during rezoning requests as well as guides transportation policy, prioritizes open space preservation, and influences building and site design. The Plan also includes the Town's Thoroughfare and Collector Street Streetscape Vision Plan. Oak Ridge adopted the Streetscape Vision Plan in April2018. The Plan envisions streetscape improvements including sidewalks, lighting, planters, benches, and other improvements in the Town Core. It also recommends other design features to create a safe and inviting  year Capital Improvement Program that guides budget development.  includes detailed recommendations for development of Heritage Farm Park.  The Plan is used is a guide in setting pedestrian priorities in thet five-year CIP.  Plan.  public realm for pedestrians and bicyclists.    Budget calendar  Preparation of the Town budget began on February 15 when the Town Council met to discuss and adopt the Capital Improvement Plan (CIP) for 2023-2028. Following adoption oft the CIP the Town Manager and Finance Officer met to review current years spending, prior year trends, and upcoming projects and initiatives. Input and requests were collected from Town: staff, boards, and committees. Drafts of these figures weret then reviewed, vetted, and amended through four Finance Committee meetings. The final version oft the draft budget was released on May 4 with a public hearing scheduled for. June 11 forp public comment and Council consideration.  Finance Committee Meeting Schedule  FY2022-23  Wednesday, Feb. 15 Monday, Mar. 6 Monday, Mar. 20 Monday, Apr. 3 Monday, Apr. 17 Monday, May 1 Thursday, May 4 Thursday, June 1  Town Council Capital Improvement Plan' Workshop  Finance Committee Meeting Finance Committee Meeting Finance Committee Meeting CANCELED Finance Committee Meeting Finance Committee Meeting  Preliminary Budget Released for Public Review Budget Public Hearing and Possible Adoption (7 pm)    Budget summary Revenues  Increased revenues reflect the Town's continued trend of steady, well-planned growth. Property and sales tax revenues are projected toi increase by 7% over the previous year's budget. Interest earnings and ABC revenue are projected to increase as well, though formula-based Intergovernmental revenue sources, such as cable tax and electric power receipts, are projected to hold steady. Ani increase inj park revenue is also projected, primarily duet to an expanded Musici int the Parks series. Park facility rentals overall, however, continue to decline as the Town continues to lose tournament revenue to larger Grant income, at 61.1% of the Town's revenue, is byi far the largest source of income int the FY23/24 budget. All grants are tied to specific capital expenditures, and most grant revenue is payable as  facilities.  reimbursement of funds expended.  Amount ::: $3,885,000 60.9% $1,200,000 18.8% $422,000 $324,385 $250,000 $90,000 $81,500 $10,000 $93,269 $20,603 $6,438 $6,383,195 100.0%  Percent  : : Grants Property Taxi Receipts Sales Taxi Receipts  5531  6.6% 5.1% 3.9% 1.4% 1.3% 0.2% 1.4% 0.3% 0.1%  Intergovernmental. Revenue (e.g. utility and othert taxes collected by the: state and distributed to local governments)  ABCI Distribution Interest Earnings Park Revenues Planning and Zoning Fees Fund Balance Appropriation Water Enterprise Fund Revenue Enterprise Fund Balance Appropriation Operating Expenses-Adminstratve  TOTAL  Administrative operating expenses include salaries and benefits for administrative employees; contracts for accounting, legal services, and consulting; expenses for Town committees and boards; as well as other This year's budget includes allocations for merit increases for Town employees (5%), a small increase to Town Council stipends ($100/month) and maintains benefits and retirement contributions for Town staff at current levels. The budget also maintains adequate funding for professional contracts for accounting and legal services and includes a consulting budget to address on-call engineering: services and IT administration. An increase in accounting and consulting expenses reflects the additional auditing expenses associated withs several large grants and a major reorganization and modernization oft the  miscellaneous operating expenses.  Town's Development Ordinance.    Budget requests for Town committees and boards were reviewed by the Town Manager and Finance Committee with an eyet toward historic funding levels and any new or proposed initiatives. Highlights include: training and education: for the Planning and Zoning Board, Historic Preservation Commission, and Board of Adjustment; funding for grant programs includingt the Historic! Heritage Grant Program and the Conserving Oak Ridge through Easements (CORE) grant initiative; development costs for al book documenting historic structures in Oak Ridge, as well as funding for communications and outreach for HPC; outreach and materials for the Tree Committee and MST Committee; and Special Events Committee programs, including Heritage Day, Light Upt the Night, and an Oak Ridge 25th anniversary celebration.  Amount $504,870 $340,991 $63,077 $91,600 $1,000,538 100.0%  Percent 50.4% 34.1% 6.3% 9.2%  Salaries and benefits for administrative employees Contracts for accounting, legal services, consulting, Animal control, and tax collection Expenses for Town committees and boards Other operating expenses TOTAL  Operating Expenses- Building and Grounds Electricity, maintenance, furnishings, etc. Operating Expenses- Culture and Recreation  Amount $41,200  Percent 100.0%  A7%1 increase in Parks and Recreation expenses is proposed for the coming fiscal year, due in large part toe expanded special events programming and continued increases in operations and maintenance expenses. A modest additional expense for maintenance of Heritage Farm Park is anticipated, though full maintenance responsibllities will not be realized until project completion in Summer 2024. The budget also continues a subsidy programi for the Oak Ridge Youth Association (ORYA) for up to $30,000 in facility Ina addition toi these added tasks and programs, Parks and Recreation: staff will continue to provide superior service tot the Town Park, the grounds at Town Hall, the Cascades Preserve, Union Cemetery, the "Welcome" signs, Town-installed sidewalks, the intersection of NC68 and NC150, the Redmon house, and a portion of thel Mountains-to-Sea Trail. Staff will also continue to support facility rentals and special events held at the park. Culture and Recreation operating expenses also includes contributions to Senlor  use fees.  Services of Guilford County. Salaries and benefits for Parks employees Operations and maintenance Special events Other (Senior Services, insurance, etc.) ORYA stipend expense TOTAL  Amount $404,466 $174,900 $42,000 $17,500 $30,000 $668,866  Percent 60.5% 26.1% 6.3% 2,6% 4.5% 100.0%    Capital Expenses  Capital expenses, summarized int the Priorities for 2023/24 Fiscal Year section of the Budget Message,  include: Watert tank Farmhouse Community Center Debt service Heritage Farm Park Playground Water main (engineering only) Veterans Honor Green Town Park Entrance Master Plan Implementation Parks and Rec Equipment/Capita MST Proporty Acquisiticn (matching funds for! LCF. grant approved FY22/23) ITequipment TOTAL  Amount $2,680,000 57.2% $650,000 $313,933 $280,000 $235,000 $200,000 $150,000 $67,000 $65,000 $40,000 $7,250 $4,688,183 100.0%  Percent 13.9% 6.7% 6.0% 5.0% 4.3% 3.2% 1.4% 1,4% 0.8% 0.1%  Grant Total $2,680,000 $380,000 $235,000 $132,000  $3,427,000*  *Includes some grantr money already Inl hand, but exclusive of PARTF grant budgetedi in Capital Project Ordinance. Totalgrant  INCOMEinF FY23/24553,885,000.  Water Enterprise Fund  The Water Enterprise Fund is funded by user fees generated by customers of the Town's water system, currently limited tot the Honeycutt Reserve subdivision. Amodest enterprise fund balance appropriation isr needed to balance the Water Enterprise Fund budget ini thei first fully year of operation as homes are  constructed and customers are added to the system. Revenues (tapf fees and water usage fees) Water Enterprise Fund Balance Appropriation Expenses Management fees, contingency reserve,  $20,603 $6,438 $27,041 $27,041  meter costs)    Fiscal Year 2023-2024 Proposed Budget Ordinance  Released May 4, 2023  Revenues  Ad valorem Taxes Unrestricted Intergovernmental Permits and Fees Investment Earnings Other Income Donations  1,200,000 4,881,335 10,000 90,000 81,500 50 20,603 6,438 135,902 6,425,828  Water Enterprise Fund Revenue Appropriation from Fund Balance  Appropriation from Water Enterprise Fund Balance Total Revenues and Appropriation from Fund Balance  Expenditures  General Government Cultural and Recreation Capital Expenditure Water Enterprise Fund Expense Total Expenditures  1,041,738 668,866 4,688,183 27,041 0 6,425,828 6,425,828  Appropriation to Water Enterprise Fund Balance  Total Expenditures and Appropriation to Fund Balance    Town of Oak Ridge Proposed Budget FY: 2023-2024 Modified. Accrual Basis  10 General Fund Revenues  2023-2024 10,000 10,000 1,200,000 32,000 422,000 6,000 9,000 57,334 0 205,000 15,000 1 1,946,335 3,885,000 3,885,000 250,000 250,000 0 0 0 50 50 90,000 90,000  Planning and Zoning Fees 3110 Planning and Zoning Fees Tax Receipts 3210 Property Taxi Receipts 3220 Excise Tax Receipts 3230 Sales Tax Receipts 3250 Solid' Waste Disposal Taxl Dist. Telecommunication Services 3262 Video Programming Cable Tax Receipts Electric Power 3265 Piped Natural Gas Miscellaneous Revenues  Total Planning and Zoning  3261 3263 3264 3839 3311  Total Tax Receipts Total Grants Total ABC Store  Grants ABC Store 3325 ABC Distribution  3350 3360 3370  HPCI Donations  Special Events Committee Revenue Veterans Memorial Donations  3380 MST Committee Revenues  Total Donations Total Interest  Interest 3831  Interest Earnings  15 Cultural & Recreation Fund  Other Park Revenues Dog Park Fund Donations Special Events-Park Facility Rental Program Fees User Fees  3331 3341 3342 3343 3344  0 22,800 14,000 1,200 10,500 3,000 30,000 81,500 6,262,885  3345 Other Park Revenue. - Other 3346 ORYA Stipend Revenue  Total Other Park Revenues  Total Revenues    Town of Oak Ridge Proposed Budget FY2 2023-2024 Modified Accrual Basis  Operating Expenses 4100 Administrative Administrative Salaries 1008 Medicare Expense 1009 Social Security Expense 1010 Retirement Expense 1011 Heallh/DentalVision 1013 Life Insurance 1014 Worker Comp 1015 Unemployment 1016 Disability Insurance 1017 SIMPLE Contribution 1035 Property Taxes 1081 Accounting 1082 Consulting 1084 Animal Control 1090 Legal Fees 1091 Tax Collection Fees 1095 Well Monitoring 2610 Office Supplies 2611 Postage and Delivery 3100 Travel 3101 Travel-Administrative 3120 Mileage Reimbursement 3150 Education 3210 Communications 3320 Web Hosting Fees 3700 Advertising 3950 Dues and Subscriptions 3960 Bank and Merchant Fees 3970 Elections 3990 Miscellaneous 4210 Board of Adjustments 4220 Historical Committee 4230 Ordinance Conversion 4240 Planning Board 4250 Tree Board 3981 Special Events Committee-Town 4300 Equipment Lease 4350 MST Committee 4360 Conservation Easement Committee 4500 Liability Insurance  341,866 4,957 21,196 43,930 74,730 2,835 2,800 800 1,500 10,256 0 120,000 134,000 25,991 50,000 5,500 5,500 5,500 1,000 1,000 3,000 3,000 6,000 6,000 3,000 4,000 35,000 2,000 5,000 500 500 17,990 3,000 1,000 1,500 17,587 6,600 1,500 20,000 10,000 1,000,538  Total Administrative    Town of Oak Ridge Proposed Budget FY 2023-2024 Modified. Accrual Basis  Building and Grounds 1083 2110 3310 3510 3515  Security Monitoring Furnishings Electricity Repairs & Maintenance Cleaning  700 3,500 19,000 12,000 6,000 41,200 271,257 3,933 16,818 34,857 61,785 1,890 5,726 1,000. 1,200 6,000 174,900 9,000 42,000 0 30,000 8,500 668,866 1,710,604 4,552,281 7,250 4,327,000 353,933 4,688,183 6,398,787 (135,902)  Total Building and Grounds  Cultural and Recreation Expense  1004 Salary-Other 1008 Medicare Expense 1009 Social Security Expense 1010 Retirement Expense 1011 Health/DentalVision 1013 Life Insurance 1014 Worker Comp 1015 Unemployment, 1016 Disability Insurance 1017 SIMPLE Contribution 3500 Operations and Maintenance 3833 Contributions to Other Agencies 3981 Special Events-Park 3982 Dog Park Expense 3983 ORYA Stipend Expense 4500 Liability Insurance  Total Cultural and Recreation Expense  Total Expenses  Net Revenue Before Capital  91 Capital Expense Capital Expenses 5210 5500 5700  Capital Exp - Computer, etc Capital OuytemampoeRoN Capital Outlay- Park Land and Debt Service Total Capital Expense  Total Expenditures Net Revenue    Town of Oak Ridge Accrual Basis  Proposed Enterprise Fund Budget FY: 2023-2024  20 Water Enterprise Fund Revenues Fees Tapl Fees Water Usage Fees  2023-2024 11,000 9,603 20,603 20,603  Total Fees  Total Revenues  Expenses Operating Expenses Management Fee Expense Customer Service Fee Expense Transfer to Contingency Reserve  15,000 561 480 11,000 27,041 27,041 (6,438)  Meter Cost  Total Enterprise Expense  Total Expenditures Net Revenue    OAKI  RESOLUTION R-2023-04  AMENDED CAPITAL PROJECT BUDGET ORDINANCE FORTHETOWN OF OAKI RIDGE BEI IT ORDAINED byt the' Town Council of Oak Ridge that, pursuant to N.C. Gen. Stat. $159-13.2, the  following capital projectordinance isl hereby adopted:  Section 1: The project authorized by this ordinance is the construction of Phase One of  Heritage Farm Park, and! includes a parking lota and access drive, two multi- purpose athletic fields, a walking trail, restroom building, playground, picnic authorized to proceed with the capital projectwithin the guidelines setk by  shelter, and: associated: appurtenances.  Section 2: Thel Parks and) Recreation Director and the' Town Manager are! hereby  the budget contained. herein. Phase One Heritage Farm Park Athletic Field Lighting Construction. Administration TOTAL the project: PARTF grant TOTAL  Section 3: The following amounts are appropriated fort the) project;  $4,790,000 422,500 147,600 $5,360,100  Section 4: The following financing sources are: anticipated to be: available to complete  American Rescue Plan Act (ARPA) appropriation Proceeds fromi installment contract Fund balance appropriation  $1,656,102 $ 4 490,000 $3,000,000 $213,998 $5,360,100  Section 5: Thel Finance Officerishereby: authontiredtetramsferapproprtationsasse:  forthl hereinl between! linei item expendituresash he deems necessary during the coureofdevelopmemtorteprpeceprowided that( (a)the amountofany: such transtershalnotexceat thetotal: amountof $5,360,100 approved forthe) proectwitnoutpror: approval ofthe Councll,and (b) the finance officer maleperiodicreports: ofall: sucht transfers: atr regular  Council meetings.  Section6: Copies ofthis capital projectordinance: shallbef furnished to the' Town  Clerk, the' Town Manager, the Mayor, and thel Finance Officerf for direction  inc carrying outthe project,    AMENDED this 30th day of March, 2023.  1 mAX Smith, CMC, NCCMC Asst. Town Manager/Town Clerk  Sandra B.  Bphe Ann Schneider Mayor  Samuel Finance Officer  Kl Billl Bruce Town Manager  K. Anders, CPA, MSA    - ::: : : 1 : : : : :  : : :  :  :    Page 1of2  Town of Oak Ridge Capital Improvement Program  Adopted March 2, 2023  FY2023-24  Heritage Farm Park Phase 1 (portion) laygroumd/ladesrnucture Adminstaton/contngengy (portion) Veterans Honor Green MST Elevated water tank Park equipment Town Park entrance improvements Debt: service- Whitaker Debt: service- Heritage Farm Park Phase 1  $3,912,500 280,000 150,000 200,000 65,000 2,680,000 235,000 30,000 150,000 234,000 311,300 8,247,800 (1,155,000) (490,000) (1,800,000) 4,802,800 85,000 37,500 21,000 223,200 303,400 670,100 340,000 400,000 37,500 50,000 212,400 295,500 1,335,400 37,500 28,000 201,600 287,700 554,800  Water main - Forsyth County line to' Town Hall (engineering)  State' Water Grant PARTF Grant American Rescue Plan  FY2024-25  Sidewalks (engineering) NC150- NC68 tol Bastille NC68- Linville to Fogleman MST Park equipment Debt service- Whitaker  Debt service- Heritage Farm Park Phase 1  FY2 2025-26  Sidewalks (construction) NC150- NC68 to Bastille NC68- Linville to Fogleman NC68/1501 intersection improvements MST Park equipment Debt: service- Whitaker  Debt service- Heritage Farm Park Phase 1  FY2 2026-27 MST Park equipment Debt: service- Whitaker  Dehtservice-Heritage Farm Park Phase 1    Page 2 of2  Town of Oak Ridge Capital Improvement Program  Adopted March 2, 2023  FY2027-28 MST Park equipment Debt: service- Whitaker  21,000 190,800 271,900 521,200  Debt service- Heritage Farm Park. Phase 1  Future Vear:(notprogrammed. Heritage Farm Park Phase 2 Tennis/pickicbali Couris Basketball court Small picnic shelters Town Park Security Field #5 Fitness stations Parking lot expansion     :  708,000 40,000 30,000 60,000 250,000 29,000 120,000