OAK  TOWN OF OAK RIDGE VOLUNTEDRAPPITCATIONEOARDORCOMMISSION  Please return your completed application to the' Town Clerk by hand at 8315 Linville Road, by mail tol P.0. Box 374 Oak Ridge, NG: 27310,orbye email to smitnenaktidgenccom. Please Please note that Town of Oak Ridge Volunteer Applications are Public Record according to  call (336) 644-7009 with any questions: regarding your application. North Carolina law and can) bes shown to third parties without notice.  Please' Type or Print Clearly  (1) Name:. TersaBacloery  Date_ 8-31-33  (2) Address:. 7903 Quiet. Plaic OakRidqeNC a7310  (3) Email Address:, Teresa Qcjonesinc. COW (4) Phone Number(s)(: 336 Wi6-bsg  (5) Please indicate on which board you would like to: serve by selecting from the following options, Please Visitywwoakidgecom for morei information and  click Board & Committees. Beautification Committee: Board of Adjustment: Finance Committee: Historic Preservation Commission: Parks &1 Recreation Advisory Board: Planning & Zoning Board: Water Committee: MST Committeci (6) Where do you) reside: Incorporated Oak) Ridge: Oak Ridge ETJ: IfYes, which one:  a For SYears For. Years  (7) Areyou currently serving on a' Town of Oak Ridge Advisory Board? YesLNo (8) Have you) previously served on: a' Town of Oak Ridge Advisory Board? Yes Noc  IfYes, Did you complete the term for which youy were appointed?  Yes No_  IfNo;Please explain:  1    (9) Where are, you currently employeed?. CJones Plumbing  Current Position orj Job Title: BriefDescription of] Jobl Duties:,  oPFce  Filingr Email Follav-uyp ete.  (10)Please listany volunteer, professional or civica activities in which you) participate:  The. Crossing  (11) Any additional information or comments relating toy your ability or desire to: serve ona Town ofOak) Ridge Advisory Board (feel free to attach a resume for additional information):  (12) How did you learn about this volunteer opportunity?. Couneil Meeling (13) Forpurposes of reporting to thel NCDepartment ofthe Secretary ofState (as required  by G.S.143-157.1),: are, you:  FemaleoFMale  This application will stay on file fort twoj years, ifnot appointed during this time frame; this  application willl be discarded withoutnotice  ForInternal Use Only ETJ  Residence: Incorporated Date Received: 9a3 Board) Interview: Date: Nominated: Yes No Appointed: Yes/No Date:_ Term of Office: (3)Vears. Expiration Date: Seat #: on  (Board, Committee, Commission)  2    2023 STATEWIDE MUTUAL AID AGREEMENT FOR THE CITVCOUNTIYTOWNOR: Town of Oak Ridge  THIS AGREEMENTI IS ENTERED INTO BETWEEN THE NORTH CAROLINA DEPARTMENT OF PUBLICSAFETY, ANDI ITSI DIVISION OF EMERGENCY MANAGEMENT OF THE: STATE OF NORTH CAROLINA. AND BY EACH OF' THEI ENTITIES THATI EXECUTES. ANDA ADOPTS THE UNDERSTANDINGS, COMMITMENISTERMS AND CONDITIONS CONTAINED WHEREAS, the State of North Carolina is eographiallyvulnerable toa variety of WHEREAS, Chapter 166A oft the North Carolina General Statutes, entitled the North Carolina Emergency Management. Act, recognizes this vulnerability andj provides that 1. Reduce vulnerability of people andj property ofthis State to damage, injury, and) loss 2. Prepare for] prompt and efficient rescue, care, and treatment oft threatened or  HEREIN:  natural disasters.  itsi intended purposes aret to: ofl lifeand property; affected persons;  3. Provide for the rapid and orderly rehabilitation of persons and restoration ofp property; 4. Provide for cooperation and coordination ofa activities relating to emergency: and WHEREAS, pursuant to N.C. Gen. Stat. $166A-19.12(1) the North Carolina Division of Emergency Management is delegated the powers and duties from the Governor a and Secretary of Public: Safety to coordinate the activities of all State agencies for emergency WHEREAS, in: addition to the State, the Federal Emergency Management Agency (FEMA) has recognized the importance oft the concepto ofcoordination between the WHEREAS, under Chapter166Aa and other chapters ofthel North Carolina General Statutes, entities enteringinto1 mutual aid: and assistance: agreements mayinclude provisions fort the furnishing and exchanging ofs supplies, equipment, facilities, personnel and: services; and WHEREAS, the entities which have chosen tol become signatories to this Agreement wish toj provide mutual aid and assistance amongst oneanother: at the appropriate times. THEREFORE, pursuant to G.S. 166A-19.72 and Article 20 of Chapter 160A, these entities agree to enteri into this Agreement for reciprocal emergency management: aid and  disaster mitigation, preparedness, response, andi recovery.  management within the State;  State and local governments;  1    2023 STATEWIDE MUTUAL AID AGREEMENT  assistance, with this Agreement embodying the understandings, commitments, terms, and  conditions fors said aid and assistance, as follows:  SECTIONL.DEFINITIONS  "Agreement" means this document, the North Carolina Statewide Emergency "Aid and assistance" include personnel, equipment, facilities, services, and  Management Mutual Aid and Assistance. Agreement.  supplies.  "Authorized Representative" means aj party's employee whol has been authorized, in writing by that) party, to request, to offer, ort to otherwise provide assistance under the terms ofthis Agreement. Thel list of Authorized Representatives for each partyexecuting this Agreement: shall be attached tot the executed copy ofthis Agreement. (In the event ofa change inj personnel, unless otherwise notified, the presumption will bet that the successor toi that position will bet the authorized  representative.)  "Disaster declaration" means a gubernatorial declaration that thei impact ora anticipated impact of an emergency constitutes: a' Typel,II,III disaster as defined in G.S. 166A- Emergency" means an occurrence or imminent threat of widespread or severe damage, injury, or loss of] life or property resulting from any natural or man-made accidental, military, paramilitary, terrorism, weather-related, public health, explosion-related, riot-related cause, or technological failure or accident, including, but notl limited to, a cyberincident, an explosion, a transportation accident, a radiological accident, or a chemical or other hazardous material incident or which "Emergency Area" The geographical area covered by a state of emergency. "Incident" means an occurrence, natural or manmade, that necessitates a response to protect life or property. Ini this Agreement, the word "incident" includes planned events as well as emergencies and/or disasters of alll kinds and sizes. "Local Emergency! Management Agency" means a county agency charged with coordination ofa all emergency management activities fori its geographical limits pursuant to G.S. 166A-19.15. Italso means any incorporated municipalities emergency: management agencies orj joint county and incorporated municipalities "Party" means a governmental entity which has adopted and executed this Agreement.  19.21(b)  may be otherwise be defined in GS.5166A-19.36).  mergeneymanagement agencies.  2    2023 STATEWIDE MUTUAL AID AGREEMENT  "Planned Event" means an incident that is a scheduled nonemergency activity including but not limited to elections, sporting event, concert, parade. funeral coverage, or fairs. "Provider" means the party which has received a request to furnish aid and assistance from "Recipient" means the party: setting forth a request fora aid and assistance to another "State of] Emergency" means a finding that an emergency exists by the Governor or General Assembly acting under the authority in G.S. 166A-19.20 or by a governing body ofac county orai municipality, or by a mayor or chair of the board of county SECTIONII.) INITIAL RECOGNITION OF PRINCIPLEBYALLPARTIES,AGREMENTPROVIDESNO  another party ini need (the' "Recipient").  party (the' "Provider").  commissioners acting under the authority of G.S. 166A.  RIGHTOFACTIONFOR THIRD) PARTIES  As this isa ai reciprocal contract, iti is recognized that any party to this Agreement may be requested by another party tol be: al Provider. Iti is mutually understood that each party's foremost: responsibility is toi its own residents. Thej provisions ofthis Agreement shall not be construed to impose an unconditional obligation on any party tot this Agreement to provide aid and assistance pursuant to a request from another party.Accordingly, when aid and assistance havel been requested, aj party may in good faith withhold the resources necessary to provide reasonable and adequate protection fori its own community, by deeming itselfunavailable to respond and: sO informing the party: setting forth the Given the finite resources of anyj jurisdiction and the potential for each party tol be unavailable for aid and assistance at: a given point in time, thej parties mutually encourage each other to enlist other entities in mutual aid and assistance efforts and to enter into such agreements accordingly. Concomitantly, thej parties fully recognize that therei is al highly meritorious reason for enteringi into this Agreement, and accordingly shall: attempt to render assistance in accordance with the terms ofthis Agreement to Pursuant to G.S. 166A-19.60 and as elaborated upon in Section X of this Agreement, all functions and activities performed underthis. Agreement: are hereby declared tol be governmental! functions. Functions and activities performed under this Agreementare carried out for thel benefit oft the general public: and not for the benefit of any specific individual ori individuals. Accordingly, this Agreement: shall notl be construed as or deemed to be: an Agreement for the benefit of any third parties or persons and no third parties or persons shall have any right of action undert this Agreement forany cause whatsoever. All immunities provided by law shall be fully applicable as elaborated upon  request.  thei fullest extent possible.  in Section X ofthis Agreement.  3    2023 STATEWIDE MUTUAL AID AGREEMENT  SECTIONIII.I PROCEDURESI FORI REQUESTINGASSISTANCE  () Mutual aid and assistance: shall notl bei requested unless Recipientdeems: its resources arei inadequate to respond to ani imminent or actual emergency. When Recipientbecomes affected by: an emergensy,inidentor, planned event and deems its resources inadequate, itr may request mutual aid and assistance by communicating the request to Provider, indicating the requesti isi made pursuanttothis) Agreement. The request shall bei followed up with a notification to the Division of Emergency Management's 24-Hour Watch whether directly, through WebEOC, or through the appropriate Division of Emergency Management Operations Regional Branch. The Division shall maintain a record of the A. REQUIRED INFORMATION: Each request fora assistance shall include the followingi information, in writing or by any otheravailable means, to the extent 1.1 Emergency Area and Status: A general description summarizing the condition ofthe community or emergency area (.e., whether the emergency: and/or disaster declaration isn needed, imminent, inj progress, orl has already occurred) and oft the damage sustained 2. Services: Identification of thes service function(s) for which assistance is needed and 3.1 Infrastructure Systems: Identification of the type(s) of publici infrastructure system for which assistance is needed (waterand: sewer, storm water systems, streets) and the type 4. Aid and Assistance: The: amount and type of personnel, equipment, materials, and supplies needed and aj reasonable estimate oft thel length oft time they willl be 5.F Provider's' Traveling Employee Needs--Unless otherwise specified by Recipient, iti is mutually understood that Recipient will provide for thel basicneeds of Provider's traveling employees. Recipient shall pay for all reasonable out-of-pocket costs and expenses ofl Provider's traveling employees, including, withoutl limitation, transportation expenses for travel to and from the: stricken area. Further, Recipient shall house and feed Provider's traveling employees at its (Recipient's) sole cost and expense. Ifl Recipient cannot provide such food and/orhousing: at the emergency area, Recipient shall specify ini its request for assistance that thel Provider's traveling employees be self-sufficient. 6.1 Facilities: The need for sites, structures, or buildings outside Recipient's geographical limits to: serve: as reliefcenters or staging areas for incoming emergency  notification.  known:  tod date;  the type of assistance needed;  ofworkassistance needed;  needed;  goods and services; and  4    2023 STATEWIDE MUTUAL AID AGREEMENT  Meeting' Time and Place: An estimated time and a specific place foral representative of  Recipient to meet the personnel and resources ofa any Provider. B.STATE AND FEDERAL ASSISTANCE: Recipient shall be responsible for coordinating requests for state or federal assistance withi its (Recipient's) Local SECTIONIV.PROVIDERSASSESMIENTOFAVAILABILITYOF: RESOURCES AND ABILITYTORENDER When contacted by the Recipient/Local Emergency Management: Agency, Provider's authorized representative shall assess Provider's own local situation in ordert to determine available personnel, equipment, and other resources. IfProvider's: authorized representative determines that Provider. has available resources, Provider'sauthorized representative: shall SO notify the Recipient/Local Emergency Management Agency (whichever communicated the request). Providershall complete a written acknowledgment, whether on the request form received from Recipient or on another form, regarding the assistance to be rendered (or ai rejection oft the request) and shall transmit it by the most efficient practical means to the Recipient/Local Emergency Management Agency for a final response. Provider'sacknowledgmentshall contain the  Emergency Management Agency  ASSISTANCE  following information:  1. Ini response tot thei items contained in the request, a description ofthe  personnel, equipment, and other resources available;  2. Thej projected length oft time such personnel, equipment, and other resources willl be available to serve. Recipient, particularly ift the period is projected to be shorter than one week (as provided in the "Length ofTime for Aid and Assistance" section [Section 3.The estimated time when the assistance provided will arrive at thel location designated by the Authorized Representative of the Requesting Party; and 4. The name of thej person(s) tol be designated as Provider'ssupervisor (pursuantto the Supervision and Control" section [Section VI ofthis Agreement.) Where a request has been submitted to thel Local Emergency Management Agency, the Local Emergency Management Agency shall notify Recipient's authorized representative and forward thei information from Provider. Thel Recipient/Local Emergency Management Agency shall respond tol Provider's written acknowledgment by signing and returninga copy of the form to Provider by thei most efficient practical means, maintaininga copy for  VIj oft this Agreement.)  its file.  SECTIONV.SUPERVSION ANDCONTROL  Provider: shall designate one ofits employees sent to renderaid: and assistance to Recipient as a supervisor or point of contact for equipment only missions. As soon as  5    2023 STATEWIDE MUTUAL AID AGREEMENT  practicable, Recipient shall assign work tasks to Provider's supervisor,and unless Pecticalyinstructed otherwise, Recipient shall have the responsibilityl for coordinating communications between Provider's supervisor: and Recipient. Recipient shall provide necessary credentials tol Provider's personnel authorizing them to operate on behalfof Based upon: such assignments from the Recipient, Providerssupervisor: shall: 1.) Have the authority to assign work and establish work: schedules for Provider's personnel. Further, supervisor shall retain direct supervision and control ofl Provider's personnel, equipment, and other resources. Provider should bej prepared to furnish communications equipment: sufficient toi maintain communications among its respective operating units, and ifthis is not possible, Provider shall notify Recipientaccordingy; 2. Maintain daily personnel time records, material records, and al log ofe equipmenthours;  Recipient.  3.1 Report work progress to Recipient at mutually agreed upon intervals. SECTIONV VL.LENCTHOFTIMEI FOR AID AND. ASSISTANCE; RENEWABILITY; RECALL Unless otherwise provided, the duration of Provider's: assistance shalll bei for ani initial period ofs seven days, starting from thet time ofa arrival. Thereafter, assistance may be extended in daily or weeklyincrements: as the situation warrants, foraj period agreed As noted in Section II oft this. Agreement, Provider's personnel, equipment, and other resources shall remain subject to recalll by Provider toj provide fori its own citizens if circumstances. SO warrant. Provider shall make a good faith effort toj provide atl least twenty-four (24) hours advance notification to Recipient of Provider's: intent to terminate mission, unless such notice is not] practicable, in which case as much notice as is  upon by the authorized representatives of Providerand Recipient.  reasonable under the circumstances: shalll be provided.  SECTIONVILREMMBURSEMENTS  Except as otherwise provided below, it is understood that Recipient shall pay to Provider all documented costs and expenses incurred by Providera as al result of extending aid and assistance to Recipient. The terms and conditions governing reimbursement for any assistance provided under this Agreements shall be in accordance with FEMA: Public. Assistance Guidelines in addition to the following provisions, unless otherwise agreed in writing by Recipient and Provider. Recipient shalll be ultimately responsible for reimbursement ofall eligible expenses. The Provider may waive some or all requirements for reimbursement, however: such an agreement A. Personnel-- During the period ofa assistance, Provider shall continue to payi its employees according toi its then prevallingordinances, rules, and regulations. Recipient  must be documented in the request and/or offer ofa assistance.  6    2023 STATEWIDE MUTUAL AID AGREEMENT  shall reimburse Provider for all direct and indirect payroll costs and expenses including travel expenses incurred during the period ofassistance, including, but notl limited to, employee retirement benefits as provided by Generally Accepted Accounting Principles (GAAP). However, as: stated in Section IX ofthis Agreement, Recipient shall notl be responsible for reimbursing: any amounts paid or due as benefits to Provider's personnel under the terms oft the North Carolina Workers' Compensation Act (Chapter 97 ofthe B.E Equipment-- Recipientshall reimburse the Providers for the use ofe equipment during the period ofassistance according to eitherap pre-established local or state hourly rate or accordingt to the actual replacement, operation, and maintenance expenses incurred. For those instances in which costs are reimbursed by the Federal Emergency Management Agency (FEMA), the FEMA-eligible direct costs: shall be determined in accordance with general policies for determining allowable costs which are established in 2 CFR 200, subpart E or other applicable federal laws, regulations, and policies as may bei in effect at the time the expenses are incurred. Exceptions to those policies as allowed in 2 CFR200, subpart E: and 2 CFR: 200.102 are explained in 44 C.F.R. 206.228 or other appliçable federal laws, regulations, and policies as may bei in effect at the time the expenses are incurred. Provider: shall pay fora all repairs toi its equipment as determined necessary by itso on-site supervisor(s) to maintain such equipment in: safe and operational condition. At the request of] Provider, fuels, miscellaneous supplies, and minor repairs may be provided by Recipient, if practical. The total equipment charges to Recipient shall be reduced by the total value oft the fuels, supplies, and repairs furnished by Recipient and C.M Materials And Supplies--Recipient shall reimburse Provider: fora all materials and supplies furnished and that are used or damaged by Recipient during the period of assistance, except for the costs of equipment, fuel and maintenance materials, labor, and supplies, which shalll bei included int the equipment: rate established in subsection B ofthis section (Section VII), Recipient will not be responsible for costs where: such damage is caused by gross negligence, willful and wanton misconduct, intentional misuse, or recklessness of Provider's personnel. Provider's) personnel shall use reasonable care under the circumstances in the operation and control of all materials and supplies used during thej period of assistance. The measure ofreimbursement shalll be determined in accordance with general policies for determining allowable costs which are established in 2 CFR 200, subpart E or other applicable federal laws, regulations, and policies as may be in effect at the time the expenses are incurred. Exceptions to those policies as allowed in 20 CFR 200, subpart E and 2 CFR 200.102 are explained in 44 C.F.R. 206.228 or other applicable federal laws, regulations, and policies as may bei in effect at the time the expenses are incurred. Ini the alternative, thej parties may agree that Recipient will replace, withl like kind and quality as determined by Provider, Provider's materials and supplies used or damaged in a reasonable time. Ifsuch an agreement is made, it shall be reduced to writing and transmitted to the North Carolina Division of Emergency  North Carolina General Statutes).  by the: amount ofa anyi insurance proceeds received by Provider.  Management.  7    2023 STATEWIDE MUTUAL AID AGREEMENT  D. Record Keeping-- Recipient and North Carolina Division of] Emergency Management personnel shall provide information, directions, and assistance for record-keeping to Provider's personnel. Provider: shall maintain records and: submiti invoices for reimbursement by Recipient ort the North Carolina Division of] Emergency Management using the format used or required by FEMA publications, 2 C.F.R. Part200 or other applicable federal laws, regulations, and policies as may bei in effect at the time the expenses are incurred, applicable Office of Management and Budget (OMB) Circulars, E. Payment; Other Miscellaneous Matters as to Reimbursements- Thei reimbursable costs and expenses with an itemized notice shall be forwarded as soon: as practicable aftert the costs and expenses arei incurred, but not later than sixty (60) days following the period ofa assistance, unless the deadline fori identifying damage is extended in accordance with 44 C.F.R. Part 206 or other applicable federal laws, regulations, and policies as may bei in effect at thet time the expenses are incurred. Recipient shall pay thel bill or advise ofa any disputed items, not later than sixty (60) days following the billing date. These time frames may bei modified in writing signed by both parties by mutual agreement. This shall not preclude Provider or Recipient from assuming or donating, in whole ori inj part, the costs and expenses associated with any loss, damage, or use of personnel, equipment, and resources provided to Recipient. F.C Contracting - If1 recipient or provider contracts with a third party toj perform any aid orassistance under thej provisions oft this agreement, then the entity shall follow: any  state and local laws and regulations.  applicable local, state, or federal contracting requirements. SECTION VIII.RIGHTS ANDI PRIVIEGEDOFPROVDERSEMPLOYEES  Pursuant to G.S. 166A-19.60 whenever. Provider's employees are rendering aid and assistance pursuant to this Agreement, such employees shall: retain the same powers, duties, immunities, and privileges they would ordinarily possess if performing their SECTIONIX.PROVIDERSEMPLOYHSCOVEREDATALLTMES BY) PROVIDERSWORKERS  duties within the geographical limits of Provider.  COMPINSATIONPOLICY  Recipient shall notl bei responsible forreimbursing: any amounts paid or due as benefits to Provider's employees under the terms oft the North Carolina Workers' Compensation Act, Chapter 97 oft the North Carolina General Statutes, due to personal injury or death occurring during the period such employees are engaged in the rendering of aid and assistance under this Agreement. Iti is mutually understood that Recipient and Provider shalll be responsible for payment of such workers' compensation benefits only to their own respective employees. Further, itis mutually understood that Providerwill be entirely responsible for thej payment ofworkers' compensation benefits toi its own respective  employees pursuant to G.S.97-51.  8    2023 STATEWIDE MUTUAL AID AGREEMENT  SECTIONA.IMMUNITY  Pursuant to G.S. 166A-19.60 all activities performed under this Agreement are hereby declared tol be governmental functions. Neithert the parties to this Agreement, nor, except in cases ofwillful misconduct, gross negligence, orl bad faith, their personnel complying with or reasonably attempting to comply with this Agreement ora any ordinance, order, rule, or regulation enacted or promulgated pursuant to thej provisions oft this Agreement shall bel liable for the death of ori injury toj persons or for damage to property as a result SECTIONXI.PARTIESI MUTUALYAGRETOHOID EACH OTHERI HARMLESS FROMLIABILITY Tot the extent allowed by applicable law, each party (asi indemnitor) agrees toj protect, defend, indemnify, and hold the other party (as indemnitee), and its officers, employees and agents, free and harmless from and against any: and alll losses, penalties, damages, assessments, costs, charges, professional fees, and other expenses orl liabilities ofe every kind and arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings, or causes ofa action of every kind in connection with or arising out of indemnitor's) negligent acts, errors and/or omissions. Indemnitor further agrees to investigate, handle, respond to, provide defense for, and defend any such claims, etc. at indemnitor'ssole expense and agrees tol bear all other costs and expenses related thereto. To the extent that immunity does not: apply, each party shall bear the risk ofits own actions, as it does withi its day-to-day operations, and determine fori itselfwhat kinds ofi insurance, and in whata amounts, it should carry. Each party understands and agrees that anyi insurance protection obtained shall ini no way limit the responsibilityto indemnify, keep, and save harmless the other parties tot this Agreement. Notwithstanding thef foregoing, to the extent that each party does not] purchase insurance, its shall notl be deemed tol have waived its governmental immunity by law.  ofa any such activity.  SECTIONAILROLEOFTHE DIVISION OF EMERGENCY MANAGEMENT  Pursuant to GS1 166A-19.12(19) and under this agreement, the responsibilities ofthe North Carolina Division of Emergency Management are: (1) to serve as the central depository for executed Agreements, to maintain a current listing ofe entities with their authorized representatives and contact information, and toj provide this listing to each of the entities on an annual basis; (2) to coordinate the provision of mutual aid and assistance toa requesting party, pursuant tot the provisions of this Agreement; (3) to keep a record ofall requests for assistance and acknowledgments; (4) to report on the status ofc ongoing emergency or disaster-related mutual aid and assistance as appropriate; and (5) ifthe parties SO designate, to serve as the eligible entity for requesting reimbursement ofe eligible costs from FEMA and provide information, directions, and assistance for record keeping pursuant thereto.  9    2023STATEWIDE MUTUAL. AID AGREEMENT  SECTIONAIIAMENDMINTS  Manner-- This Agreement: may be modified at any time upon the mutual written consent of the Recipientand Provider Addition ofOther Entities-Additional entities may become parties to this Agreement upon: (1) acceptance and execution oft this Agreement; and (2) sending an executed copy oft the Agreement to the North Carolina Division ofl Emergency  Management.  SETONXV/NITALDUBATONOFAGMEMENTE KENEWALETIRMINATON  This. Agreement: shall bel binding for notl less than one (1)year fromi its effective date, unless terminated upon at leastsixty (60) days advance written notice by aj party as set forth below. Thereafter, this Agreement: shall continue tol bel binding upon the parties in subsequent years, unless canceled by written notification served personally orl by registered mail upon thel Director ofNorth Carolina Division of] Emergency Management, which shall provide copies to all other parties. The withdrawal shall not be effective until sixty (60) days after notice thereof! has been sent by the Director oft thel North Carolina Division of Emergency Management to all other parties. A party's withdrawal from this Agreement shall not affect aj partysreimbursement obligations or any other liability or obligation under the terms of this Agreementincurred priort to withdrawal hereunder. Once the withdrawal is effective, the withdrawing entity shall nol longer be aj party to this Agreement, but this Agreement shall continue to exist among thei remaining parties.  SECTIONXV.HEADINGS  The headings ofvarious sections and subsections ofthis Agreement havel been inserted for convenient: reference only and shall not be construed as modifying, amending, or affecting in any way the express terms and provisions oft this Agreement. SAECTONAVISVEAHILITE EFFECTONOTHER. AGREEMENTS  Should any clause, sentence, provision, paragraph, or other part oft this Agreement be adjudged by any court of competent) jurisdiction to bei invalid, such judgment shall not affect, impair, ori invalidate the remainder ofthis Agreement. Each oft the parties declares that it would have entered into this Agreementirespectiye oft the fact that any one or more ofthis Agreement's clauses, sentences, provisions, paragraphs, orother parts have been SO declared invalid. Accordingly, iti is the intention oft the parties that the remaining portions oft this Agreement: shall remain in full force and effect without regard to the dhusel.sentencet.provsono.pangnaph),orolherparto) invalidated. Ini the event that parties to this Agreement have entered into other mutual aid and assistance contracts, for example pursuant to Chapter 160A oft the North Carolina General Statutes, those parties agree that to the extent: a request for mutual assistance is made pursuant to this Agreement, those other mutual aid and assistance contracts  are superseded by this Agreement.  10    2023 STATEWIDE MUTUAL AID AGREEMENT  SECTIONXVILEFFECTIVEDATE  This Agreement: shall take effect upon its approval by the entity seeking to becomea a  signatory to this Agreement and upon proper execution hereof.  11    2023STATEWIDE MUTUAL AID AGREEMENT  IN WITNESS WHEREOF, each oft the parties have caused this North Carolina Statewide Emergency Management Mutual. Aid and Assistance. Agreement tol be duly executed in its name and behalf by its ChiefExecutive Officer, whol has signed accordingly with seals affixed and attested with concurrence ofa majority ofi its governing board, as of the date set forth int this Agreement. DIVISION OF EMERGINCFMANACEMENT/DEPARTIMENT OF PUBLICSAFETY  BY: Eddie M. Buffaloe, Jr. Secretary Department of Public Safety Date: BY:  William C. Ray, Director Division ofl Emergency Management Date:  LOCALO GOVERNMENTI UNIT By: Bill Bruce  Witness: Ashley Royal, Deputy Clerk  Chief] Executive Officer/Local Government Name: Town of Oak Ridge Title: Town Manager Date: October 5, 2023 APPROVED ASTO) PROCEDURES:  BY: Date:  Office of General Counsel/Department of Public! Safety  12    2023 STATEWIDE MUTUAL AID AGREEMENT  Attachment1  List of Authorized Representatives to Contact for Emergency Assistance  The Statewide Mutual Aid Agreement signed by The Town of Oak Ridge on October 5, 2023 toi maintain and update thej primary and alternative representatives. The primary and alternatives may be updated as needed without the formal re-execution of the Statewide Mutual Aid  authorizes: agreement.  PRIMARY REPRESENTATIVE  NAME: Ken Gibson  TITLE: Oak Ridge Fire Department Chief DAYPHONE: 336-643-3783 CELLPHONE: 336-202-2363  NIGHTPHONE: FAX:  FIRST ALTERNATE REPRESENTATIVE  NAME: Bill Bruce TITLE: Town Manager DAY PHONE: 336-644-7009 CELLPHONE: 336-549-6514  NIGHTPHONE: FAX:  SECOND ALTERNATE REPRESENTATIVE  NAME: Sandra Smith TITLE: Assistant Town Manager/Town Clerk DAYPHONE: 336-644-7009 CELLPHONE: 336-706-7022  NIGHTPHONE: FAX:  13        OAK RIDO  Gon's COuN  RESOLUTION R-2023-10  A RESOLUTION CONSENTING TOTHE ADDITION OF WHOLLY WITHIN THE CORORATE! LIMITS OFTHE TOWN OF OAK RIDGE, NORTH CAROLINA, TO THE N.C. STATE! MAINTENANCE: SYSTEM  CARRIAGE COVEI DRIVE (0.17 MILES) AND FELLOES COURT (0.161 MILES),  WHEREAS, the property owners on the road in Guilford County known as CARRIAGE COVE DRIVE have petitioned the North Carolina Department tofTransportation to accept for state maintenance said road as defined on the Carriage Cove subdivision plat, as recorded on the: 30th day ofJanuary, 2006, in] Book 163, Page 61, and Additional Plat as recorded on the 25th day of October, 2021, in Book 207, Page 120, Guilford County Registry, North Carolina; and WHEREAS, the North Carolina Department ofTransportation: has declared through its Secondary Road. Addition! Investigation Report dated August 17, 2023, that said road meets the minimum requirement for the addition of CARRIAGE COVEI DRIVE into the State Maintenance WHEREAS, the property owners on the road in Guilford County known as FELLOES COURT have petitioned the North Carolina Department ofTransportation to accept for state maintenance said road as defined on the Carriage Cove subdivision plat, Final Plat: as recorded on the 8th day of March, 2017, in Book193,1 Page 129, Guilford County Registry, North Carolina; and WHEREAS, thel North Carolina Department ofTransportation! has declared through its Secondary Road Addition Investigation Report dated. August 17, 2023, that said road meets the minimum requirement for the addition of FELLOES COURT into the State Maintenance System; and WHEREAS, thel District Engineer of the North Carolina Department of" Transportation does recommend the additions to the Secondary Road: System of the State of North Carolina. NOW, THEREFORE, BEI ITI RESOLVED, that the' Town Council on behalf of the' Town of Oak Ridge, North Carolina, does hereby, after due consideration: and deliberation and without any objection being heard, concur and consent to the: addition of CARRIAGE COVEI DRIVE: and FELLOES COURT toi thel N.C. State Maintenance System to the: same degree and measure to which the property owners havej petitioned said Department ofTransportation of the State of North Carolina; and to the: same degree and measure to which the: said Department ofTransportation does now  System; and  recommend acceptance into the: said N.C. Statel Maintenance System.  Adopted this 5th day ofOctober, 2023.  Ann K. Schneider Mayor  ATTEST:  Sandra B. Smith, CMC, NCCMC Asst.Town Manager/Town Clerk        MEMORANDUM  TO: Town Council DATE: October 2,2023 RE: Veterans Honor Green  FROM: Sandra Smith, Asst. Town Manager/Town Clerk  Council,  The Special Events Committee has raised $1,815.00 during the quarterending September 30, 2023.  The total amounti in the restricted fund after the action recommended willl be: $237,115.62 Previous total in Veterans Honor Green restricted fund + 1,815.00 Veterans Honor Green contributions uly-September 2023 $238,930.62 Total in' Veterans Memorial restricted fund  Recommended actions:  Move the $1,815.00 earned this quarter tot the Veterans Memorial Restricted Fund.  DAK        MEMORANDUM  TO: Town Council FROM:Bill Bruce DATE: October r2,2023  RE: Veterans Honor Green RFP Results  Attached to this memo is the bid tabulation for the Town's Request for Proposals for construction oft the Veterans Honor Green. The three bids received are as follows:  WC Construction Company, LLC $341,000.00  BAR Construction Co., Inc Cinderella Partners, Inc  $375,500.00 $412,036.90  Based on donations received to date, as well as grant funding and' Town matches, total Inc conformance with state statutes the Town consulted with the low bidder, WC Construction, to identify value engineering modifications that could lower the total cost to bei more in line with the adopted budget. The value engineered bid of $264,000, while more: in line with the Town's! budget, removed multiple components that are central to the design of the Honor Green. These modifications would impact the overall vision oft the Inc consultation with our designer, staff advises that other, more appropriate modifications could be made to the Plan to achieve cost savings, and that a request to provide bids for the full project, and an alternate bid removing the boardwalk section as a possible future  funding available for the project is $238,930.  project as approved by Town Council.  phase, could result in more competitive bids.  Requested Action: Reject the three bids received in response to the Town's RFP for Veterans Honor Green construction, and request that staff re-advertise for bids based on a value-engineered design, with an alternatel bid request removing the boardwalk section as  aj possible future phase.        E  E  E  -  E  E  E  N  2  E  1 &  puog pI8  E  E E E  E E E  ## unpuoppv poAjesed E sWIOJ: 38W "ON esueoll  E        MEMORANDUM  TO: Town Council FROM:Bill Bruce DATE: October 2, 2023  RE: Water Tank Construction Plans  Construction plans for the elevated water tank and water line to serve the Oak Ridge Fire Department (ORFD) are complete and have been reviewed by the Water. Advisory Committee. A full set oft the plans is available for review at Town Hall and has been Ati its meeting on September 26, the Water. Advisory Committee recommended approval of the plans with two minor modifications- 1) to extend the 12-inch line along Linville Rd. to the west side of the ORFD driveway, and 2) to ensure that thel hydrant provided at ORFD Approval oft the plan will authorize submittal to the NCDEQ for permits to construct. Once permits are received and the interlocal agreement with' Winston-Salem is approved the  provided electronically in Council's packets.  has a connection to run a line to the planned training center.  Town can proceed with bidding the project for construction.  Requested Action: Approve the water tower/line plans with the minor modifications  listed above for submittal tol NCDEQ for permits to construct.        uGsI7  - A  a 2 X LI   5  - - E L O N L N 3  0 - a  waeoson    GNVS SIVMONVX XNVI  uajoon VNOIORINON  SNOISIA3S  G I-E  fen [oe-l B--le eo Jos4r oicr Di Jell-. I umpgis BeET lunn Eur    P  I unn i 3 I  PI IPIL'g  -  a  35:3 "P"IE HP #s *pBIRES 35381p   hhlnl uilni 3:  13345E58 pHit epREET  2551 1141131 MHEI 885B KPHITHEEETI APEIu  #E 14121  88'8085ge8E iBIgEREI #IR*E' EREITEEI3    NVI431ST TVISAO  uajoo  SNOISIA3N ATNOS S3SOANNAM3LA3NN HOI. 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