Wlacon Couty  COU S CARDY 0DP  MACON COUNTY BOARD OF COMMISSIONERS  FEBRUARY 8, 2022 6P.M. AGENDA  1. Call to order and welcome by Chairman Tate  2. Announcements 3. Moment of Silence 4. Pledge of Allegiance 5. Public Hearing(s) - None 6. Public Comment Period 7. Additions to agenda  8. Adjustments to and approval of the agenda  9. eports/Presentations 10.Old Business  (A) Update on and consideration of request from the Nikwasi  Initiative - County Manager Derek Roland  11.New Business  (A) Consideration of revised fire district map for Franklin Fire and Rescue - Emergency Services Director Warren Cabe B)Appointment of Local Firefighter Relief Fund Trustees - Mr.  Cabe  (1)N Mountain Valley (2)Cullasaja Gorge  C)Consideration of bond agreement regarding Mountain Breeze D)Consideration of Change Order #014 on the Macon Middle  subdivision - Planning Director Joe Allen School Renovations project - Jack Morgan  MACON COUNTY COURTHOUSE ANNEX PHONE 828-349-2000  5WEST MAIN STREET  FRANKLIN, NORTH CAROLINA: 28734  FAX: 828-349-2400    (E) Ratification of telephone poll regarding grant submission to the Needs Based Public School Capital Fund - County Manager (F) chedule/rescheqtule public hearings for the March 8, 2022 regular meeting - County Attorney Eric Ridenour (1) Revisions to the Building Code ordinance (2) Revisions to the Building Height ordinance  Derek Roland  (3) Revisions to the Soil and Erosion Control ordinance (4) Reschedule hearing on the Wireless Telecommunications (5) Reschedule hearing on the Airport Hazard ordinance  requested by the state ordinance  12.Consent Agenda - Attachment #12  All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of  Commissioners.  (A) Minutes of the January 11, 2022 regular meeting (C) Tax releases for January 2022 in the amount of $3,337.99 (D)Order tax collector to advertise tax liens and collect any unpaid (E). Monthly ad valorem tax collection report - no action necessary  (B) Budget Amendments #143-151  taxes  13.Appointments  14.Closed session as allowed under NCGS 143-318.11(a)(3) in order to  preserve the attorney-client privilege  15.Adjourn/Recess    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - OLD BUSINESS  MEETING DATE: February 8, 2022  10(A). County Manager Derek Roland will update the board on the status of the grant application regarding the Nikwasi Initiative. For the board's (1)A letter of support from the Eastern Band of Cherokee Indians to (2)A letter from Franklin Mayor Jack Horton to the board of (3)A letter from Town of Franklin Attorney John F. Henning, Jr. to the  information and review, included in the packet are:  Elaine Eisenbraun. commissioners.  Nikwasi Initiative Executive Committee.    The Eastern Band ofCherokee Indians  Principal ChiefRichard G. Sneed Vice Chief Alan B. Ensley  Elaine Eisenbraun Executive Director Nikwasi Initiative P.O1 Box 2197 Franklin, NC28744 Re: Nikwasi Initiative To Whom It May Concern,  Richard French Chairman Big Cove Township Albert Rose Vice-Chairman Birdtown' Township Tribal Council Members TW: Saunooke Yellowhill Township Yellowhill David Wolfe Township Bucky) Brown Cherokée Snowbird& Co. Township Adam Wachacha Snowbird& Cherokee Co. Township Teresa McCoy Big Cove Township Wolftown Bo Crowe Township Bill Taylor Wolftown' Township Tommye Painttown" Saunooke Township Dike Sneed Painttown' Township BoydC Owle Birdtown' Township  Iti is an honor to support the Nikwasi Initiative. The Eastern Band of Cherokee Indians has a rich culture and history. We have worked for years to restore and promote our Culture and History, Thel Nikwasi Initiative is based on culture and community which are pillars in Cherokee beliefs and practices. The Initiative is working hard to create a Cultural District at the Noquisiyi Mound The mound site restoration will be bring life to a landmark that was once at thriving Cherokee community. The Cultural District will bring opportunities for education, businesses, art, and restoration. Some oft the features will be illustrations, business opportunities, recreational areas, and food services. This project will bring great economic development to the area while also providing a space for The Eastern Band of Cherokee Indians supports the cause oft the Nikwasi Initiative and we are very excited to see whatt the future holds for the organization and the Noquisiyi Mound site.  which is in Franklin, North Carolina.  intercultural exchange.  Sincerely,  G. Sneed-    88 CouncilHouse) Loop- P.O. Box 455-Cherokee, NC28719  Telephone: (828)359-7000    [Town Letterhead February 1, 2022  SENT VIA EMAIL AND REGULAR MAIL Macon County Board of Commissioners clol Mr. Jim Tate, Chairman 5 West Main Street Franklin, NC: 28734  (Email sent to: m.iate@maconne.org,  Re: Nikwasi Initiative/Town of Franklin  Dear Chairman Tate:  Iwrite to ensure that, as a partner entity in Nikwasi Initiative, you are fully informed of the Town of Franklin's recent communications with the Initiative's leadership, particularly dealing with its recent efforts to secure grant funding. Enclosed you will find recent communications between our Town Council and the Initiative. Please be reassured oft the Town's commitment to remaining active inj partnership with the Eastern Band, Macon County, and Mainspring Conservation Trust in the vital work of! preserving the Nikwasi Mound property. We look forward to aj productive meeting with the Nikwasi Initiative'sl leadership. Please feel free to contact me directly with any questions or concerns.  Very truly yours,  Jack Horton Mayor, Town of Franklin  Encl: Lettert tol Nikwasi Initiative  (CS: 00086001. DOCX)    CAMPBELL SHATLEY: ATTORNEYS AT LAW  February 1,2 2022  Via Email  Nikwasi Initiative Executive Committee Ms. Elaine Eisenbraun, Director Mr. Bob McCollum Ms. Juanita Wilson  (email sent to amcanismnitatncars bobboh/@yahoo.com, and vivmitI@yahoo.com)  Re: Town of Franklin/Grant. Application Approval  Dear Ms. Eisenbraun, Mr. McCollum, and Ms. Wilson,  Thank you: for your prompt. attention to the letter Is sent you on January 14, 2022 on behalfofthe Town ofl Franklin (the Town). As you may know, the Town Council held aretreat on January 22, during which the Council Members discussed the anticipated request for the Council's endorsement of Nikwasi Initiative's application for grant. funding. I write on behalf oft the Town Council to express the Council'sconcers, as well as conditions it expects willl be met in order to allow such an endorsement. These are offered in hopes of a harmonious and productive meeting, and a renewed commitment from all oft the partner entities that make up Nikwasi Initiative to the protection and  betterment oft this treasured cultural asset. Equal and Meaningful Representation  Nikwasi Initiative began as an equal venture ofi its present partners, namely the Town, Macon County, Eastern Band of Cherokee Indians, and what is now Mainspring Conservation Trust. The Initiative's bylaws still reflect this fact, requiring in Article III, Section 2 that these four partner entities "shall have equal representation on the Board [of Directors)." The Town Council believes that having multiple board members from each partner would lend broader perspective and better continuity (something the Town lost, along with a great deal else in Barbara McRae's untimely passing). To that end, the Town. Council desires to: see Niwkasi Initiative's bylaws return to the earlier model by which its partners were included, with each partner naming two (2) members to the Board. The Nikwasi Initiative bylaws do not limit the Board's role toj policy and oversight ofc officers; instead it is charged with the executive functions of"executing the mission, goals and objectives of the Organization, and assigning priorities to these goals  674 Merrimon. Avenue, Suite 210 a Asheville, NC2 28804 T:828.398.2775 a F:828.3 398.2795 www.csedlaw.com (CS: 0008;809.DOCX)    Nikwasi Initiative Executive Committee  2/1/22 p.2  and objectives when needed," among other things. Yet there has recently been a sense that the Board is not consulted prior to the making ofi major decisions by its executive committee. In order for the Town Council to feel confident in meaningful partnership in the Initiative, the bylaws must be amended to require Board consultation and approval prior to the most significant decisions. At minimum, any expenditure of funds greater than $10,000, any matter regarding real property, and any application for grant funds  would each require full Board approval.  Finally as respects the bylaws, the Town recognizes the distinct nonprofit corporate existence ofNikwasi Initiative, and sO future amendments to the bylaws would always be possible. In order for the Town Council and the other partner entities to remain fully engaged with Nikwasi Initiative, the bylaws should be amended to require at least. those bylaw provisions expressed herein may not be changed without approval by the  partner entities themselves.  Grant Funding, Timing, Terms & Conditions  The Town Council requires sufficient time and reflection on the intent oft the current grant funding application, in order to determine its support for such an effort. Please plan to present details on the application, and to discuss the Council's other concerns, ati its meeting next Monday, February 7, 2022. This will appear on the Council's agenda as an item for discussion, to facilitate a free, honest and open  discussion. Nikwasi Initiative.  We look forward to meeting with you, and to continuing the important work ofthe  Best regards,  CAMPBELLSHAILEY, PLLC  ah    John F. Henning, Jr:  cc: Hon. Jack Horton, Mayor Town Council Members Ms. Amanda Owens, Town Manager Niwikasi Initiative Board ofI Directors  JFH/abg  674 Merrimon Avenue, Suite 210 a Asheville, NC28804 T:828.398.27751 a F:828.398.2795 www.csedlaw.com    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - NEW BUSINESS  MEETING DATE: February 8, 2022  11(A). On behalf of the Macon County Fire Marshal's Office, Emergency Services Director Warren Cabe is requesting approval of a revised Franklin Fire and Rescue fire district map that reflects the department's new substation, located on US 441 North. Per Mr. Cabe, the service area will not change, but approximately 913 parcels will move from a six-mile district into a five-mile district, effectively allowing them to qualify for lower insurance premiums. A copy ofthe map will be included in the packet. 11(B). Also on behalfoft the Fire Marshal's Office, Mr. Cabe will present recommendations for the appointment of Local Firefighter Relief Fund Trustees for the Mountain Valley and Cullasaja Gorge Fire and Rescue departments. (1) Mountain Valley Fire and Rescue is requesting the appointment ofJoyce Carpenter and Jill Picklesimer to its ReliefFund Board of Trustees, and (2) Cullasaja Gorge Fire and Rescue is requesting the appointment of Robert Henry to its trustee board. Mr. Cabe can answer questions or provide additional information at the meeting, and a copy ofa document entitled "Your Department's Firefighters' Relief Fund" will be  included for the board's review.  11(C).  Planning Director Joe Allen will present a request regarding a  bond agreement in connection with the Mountain Breeze subdivision. Per Mr. Allen, in lieu of completing all improvements to the subdivision, the developer, Scott Cole, would like to enter into a bond agreement with the county for 125 percent of the estimated cost to complete the improvements. A copy of the agreement, which calls for a secured performance bond in the amount of $51,025, will be included in the packet, along with other  supporting documents.    11(D). Jack Morgan will provide an overview of Change Order #014 on the Macon Middle School Renovations project, and a copy of the change order 11 (E). Mr. Roland will be asking the board members to ratify a telephone poll taken in connection to a grant submission to the Needs Based Public School Capital Fund, and he can provide greater detail at the meeting. 11(F). As the board members will recall, we were scheduled to have two public hearings at the February regular meeting, one on the Wireless Telecommunications Ordinance and the other on the Airport Hazard Ordinance. However, due to my absence, the public notices for those hearings were not published, and therefore the hearings will have to be rescheduled for the March regular meeting in order to meet the notice requirements. In addition, the County Attorney has prepared revisions to three other ordinances (Building Code, Building Height and Soil and Erosion Control), and is requesting that the board schedule public hearings  is included in the packet.  on those for the March 8, 2022 regular meeting as well.    a  pt  - E  5 e 3  37  %    NCSFA ancatasssan: Assoclation  YOUR DEPARTMENTS FIREFIGHTERS RELIEF FUND  Overview  The Firefighters' Relief Fund (FRF) was established in 1907 to financially assist fire- fighters that are injured while performing their duties, and to insure that no fire- fighter would become financially destitute through no fault of their own. The FRF has seen several legislative revisions over the course of its history. Some of these added additional uses for the fund and recent changes placed additional guidelines on the fund. The FRF laws are found under G.S. 58-84 and G.S. 58-85. Laws that govern your departments use ofthe FRF are concentrated in G.S 58-84.  The FRF is funded by a portion oft the Gross Premium Tax (GPT) (G.S. 105-228.5(d)(3) on insurance policies containing fire and lighting protection, as well as certain automotive policies. Of the total GPT collected, 20% is dedicated to the FRF. The fund is distributed by the Commissioner of Insurance to local firefighter relieffunds (LFRF) annually. The amount each department receives is based upon several calculations. Each County is allocated an amount based on the amount received the previous year. Ifthe total amount to be allocated statewide during the cur rent year is above or below the amount distributed the previous year, the adjustment allocated to each county isbased on the population of the County as compared to the overall State population. Once the County  549 a  distribution amount is determined, the amount the County is allocated is divided between the eligible departments within the County by the amount of property tax covered. For example, if your Department protected 17% of the property within your County, your LFRF check would be for 17% of the County allocation. The checks from the Commissioner are mailed out after the beginning of each budget year in July or early August to eligible departments. Amounts designated for departments who are not eligible for distribution for reasons described in this pamphlet create the State Firefighters' Relief Fund. This fund helps provide Line of Duty Death and Accidental Death and Dismemberment insurance to firefighters of all eligible departments across the State. The fund also provides scholarships to  firefighters and their dependent children.  www.ncsfa.com  NCSFA Office 1.888.54.NCSFA  1.888.546-2732    NCSFA AMACAEPISALehRINRA Asrcbilan  Uses Controlled by the LRFB  The following uses are allowable after the LRFB hasreviewed and approved them: 1) To assist financially any firefighter in active service for a sickness or injury contracted in the line of duty. The amount is dependent on need and availability of funds as determined by the LRFB upon review and the annual earning capability of 2) To provide reasonable support to family or dependents of ai firefighter who may  the individual.  lose their life in the line of duty by accident or sickness. The amount is dependent on need and availability of funds as determined by the LRFB upon review and the annual earning capability of the individual. 3) To pay premiums in the Fraternal Insurance Fund of NCif the firefighter is a member and the LRFB has determined the firefighter cannot pay for reasons of 4) To cover necessary management and investment costs that are reasonable and appropriate in relation to the assets, purpose, and financial security of the local  disability.  Firefighters' Relief Fund.  Uses Controlled by the LRFB but Requiring Approval of the NCSFA Executive The following uses are allowable after the LRFB has reviewed and approved them, and a request is made and approval given by the Executive Director of the NCState Firefighters' Association. The reason for the review and approval of the NCSFA Executive Director is to insure it is an allowable use, the fund is "financially sound" ors stable, and the use will not reduce the funds to an extent where they would not 5) Ifa firefighter becomes financially destitute, the LRFB can request the use of funds to be used to assist the firefighter. The firefighter must have served honorably as determined by the local relief fund board. Destitution must be through no fault of the firefighter (i.e. gambling, poor investments, reckless spending, unwillingness tov work, etc., would not be considered), and is defined as the inability to provide basic provisions to themselves or their families. Such basic provisions include but are not limited to, assistance with housing, vehicle or commuting expenses, food, clothing, utilities, medical care, and funeral expenses. The amount is dependent on need and availability of funds as determined by the LRFB upon review and approval  Director  be available for uses 1), 2) and 3) above.  of the Executive Director. www.ncsfa.com  NCSFA Office 1.888.54.NCSFA  1.888.546-2732    NOSFA wataeinsmealan: Atsoclatan  6) Upon approval of the LRFB and a request made and approval given by the Executive Director of the NC State Firefighters' Association, the payment of monthly assessments in the NC Firefighter'sand Rescue Workers Pension Fund is allowed. 7) Upon approval of the LRFB and a request made and approval given by the Executive Director of the NC State Firefighters' Association, the payment of workers compensation premiums are allowed, including those to the Volunteer Safety 8) Upon approval of the LRFB and a request made and approval given by the Executive Director of the NC State Firefighters' Association, the payment of premiums for other types of insurance and pension protection for firefighters. For example, dues to the NC State Firefighters' Association, the NC Association of Fire Chiefs, or the National Volunteer Fire Council are allowed since these three associations provide LODD, A&D, and scholarship programs for firefighters 9) Upon approval of the LRFB and a request made and approval given by the Executive Director of the NC State Firefighters' Association educational benefits to firefighters and their dependents are allowed. These are generally in the form of scholarships that allow application and a fair access to all members and 10) Upon approval of the LRFB and a request made and approval given by the Executive Director of the NC State Firefighters' Association, annual physicals that are required for firefighter positions by the Department of Labor, or recommended by the National Fire Protection Association. While not intended to supplement fire department operational costs, this is intended to help insure that firefighter safety is paramount and that necessary physicals may be given in the absence of available 11) One of the most complex uses of the fund, upon approval of the LRFB and a request made and approval given by the Executive Director of the NC State Firefighters' Association, is the use of relief fund monies for a supplemental retirement fund. This requires significant planning and future projections, a stable fund balance, and other controls requiring more detailed review. It is addressed in more detail in a following section "Establishing and Maintaining a Supplemental  Workers Compensation Fund.  otherwise eligible forr relief fund benefits.  dependents.  fire department funding,  Retirement Program within Your Local Relief Fund".  www.ncsfa.com  40  NCSFA Office 1.888.54.NCSFA  1.888.546-2732    NOSFA  Aasoclallon  Since the FRF laws remained virtually unchanged until the 1950's, several department's LFRF across the State got laws passed at the State level to allow them uses for their fund that were not allowed by Article 84 at the time. There are currently over 50 local bills of this nature. Due to changes in Article 84 of the General Statutes since 1950, most recently 2014, most of the provisions used in local laws are now allowed in Article 84, rendering many local laws obsolete and the necessity for new ones non-existent. Changes in the 2014 legislative session also rendered several components of existing local laws repealed, such as interest only spending limits, or fund uses not otherwise found and allowed in GS 58-84. The new provisions of the law allow increased flexibility to utilize the funds for the benefit of  firefighters across the State. Requirements guidelines.  To be eligible to receive funds for a LFRF, the fire department must follow several 1)lt first must be a rated department by the Commisionerofinurane: and 2),a 3) Next, it must appoint a LocalF RéliefFund: Board (LREB) consisting off five members (GS 58-84-30): two members serving at the pleasure of the fire department elected by the membership who are qualified as beneficiaries of the fund; two of whom shall be elected or appointed by the Mayor, Board of Alderman, or City Council ifit is a municipal department, or other local governing body to serve at their pleasure, or, ifitis a non-municipal department, two aponte@byime.cauntyA Commissioners to serveattheir pleasures and one appointed by the Commissioner of Insurance. If the local fire chief is not one of the members appointed, they shall serve as ex-officio members of the local Board. The Local Relief Fund Board (LRFB) shall then elect a Chairperson, Treasurer, and Secretary. The Secretary and Treasurer may The funds received from the Commissioner of Insurance shall be maintained by the Treasurer in a separate and distinct fund, the balance and use of which shall be reported annually to the NC State Firefighters' Association. Each year a good and sufficient surety bond must be purchased equal to the amount held, but in most cases the Commissioner of Insurance purchases one bond for all Local FRF accounts each year. Unless advised differently by the NCSFA annually, a LRFB Treasurer may  member of the NC State Firefighters' Association (GS58-84-1).  be the same person.  assume a statewide bond has been purchased.    8O5    STATE OF NORTH CAROLINA COUNTY OF MACON  AGREEMENT  This Agreement is made and entered into this the  day  20 by and  between Macon County, a North Carolina Body Politic and Corporate, and Old Mud  Creek, LLC  hereinafter "Developer".  WITNESSETH:  THAT WHEREAS, Macon County has an Ordinance known as the "Macon County Subdivision Ordinance" and the same was originally adopted on or about June 2, 2008, effective September 1, 2008, and the same has been amended and restated on  October 12, 2021 (herein "Ordinance"); and  WHEREAS $ 159.24 of said Ordinance and G.S. 160D-804.1 provides for performance guarantees at the time the plat is recorded to assure successful completion of  required improvements to a subdivision; and  WHEREAS in accordance with Macon County Subdivision Ordinance S 159.24 and G.S. 160D-804.1(1) does require a Subdivider to obtain a performance guarantee which means any of the following: a) surety bond issued by a company authorized to do business in this State; b) letter of credit issued by any financial institution licensed to do business in this State; and c) other form of guarantee that provides equivalent security to a  surety bond or letter of credit; and  WHEREAS, in accordance with Macon County Subdivision Ordinance $ 159.24 and G.S. 160D-804.1(3), the performance guarantee shall be in the amount of 125% of the reasonably estimated cost of completion at the time the performance guarantee is  issued; and  WHEREAS, Developer, in compliance with S 159.24 of the Macon County Subdivision Ordinance and G.S. 160D-804.1, desires to enter into such an agreement with Macon County to complete all required improvements for Mountain Breeze Subdivision in Macon County, North Carolina, and does specifically agree to fully complete the following improvements to such subdivision as shown on attached Exhibit A, the same being incorporated herein by reference as ift more fully set forth herein; and  WHEREAS, Developer agrees to cause a performance guarantee in the amount of $_51,025_, as set forth in attached Exhibit B and in favor ofMacon County in accordance with the provisions of the Macon County Subdivision Ordinance at the time the plat is  recorded; and  WHEREAS, the parties hereto desire to enter into this Agreement in order to  1    memorialize their agreement and to comply with the Ordinance above-referenced.  NOW THEREFORE, IN CONSIDERATION OF THE FOREGOING AND THE COVENANTS CONTAINED HEREIN, THE PARTIES HERETO DO AGREE AS  FOLLOWS: 1.  That in order to comply with the Macon County Subdivision Ordinance, Developer does hereby agree with Macon County to fully complete all of the improvements shown on attached Exhibit A, the same being incorporated herein by reference as if more fully set forth herein to the reasonable satisfaction of Macon County in connection with and to Mountain Breeze Subdivision in Macon County, North Carolina, and in accordance with the terms of the Macon That in order to comply with the Macon County Subdivision Ordinance, Developer does hereby agree to secure aj performance bond in the form as set forth in attached Exhibit B, the same being incorporated herein by reference, in the amount of $_51,025_ in connection with Mountain Breeze Subdivision in Macon County, North Carolina, in order to insure the completion of the improvements as shown on attached Exhibit A, the same being incorporated herein by reference, to the reasonable satisfaction of Macon County and in accordance with the terms of the Macon County Subdivision Ordinance That the parties agree to and confirm the recitals set forth hereinabove. This Agreement is made and entered into the day and year first above written.  County Subdivision Ordinance referenced hereinabove.  2.  referenced hereinabove.  3.  Macon County By:  Chairman, Macon County Board of County Commissioners  Attest:  Clerk to the Board (County Seal)  2    By:  Authorized  Representative,  Developer  3    Bryson Enterprises P.O. Box 1691 Highlands, NC 28741 828.526.9348 ysongrading@gmal.com  BBYSU GRADINGE &F PAVINE ADDRESS SCOTT COLE  Estimate 2926 DATE12/06/2021  ACTIVITY  DESCRIPTION  QTY RATE AMOUNT  THIS ESTIMATE IS BASED OFF MEASURMENTS PROVIDED BYI MR. COLE. THIS IS FOR 120LF AT THE ENTRANCE AND 130' ON THE BACKSIDE OF THE HILL. WE WILL NEEEDTO CONFIRM MESURMENTS PRIOR TO PAVING COMPACTION OF 9.5 F MIX ASPHALT. PER: SF WE. ARE CURRENTLY BOOKING FORI LATE 2022 PAVING  Paving:SETUP GRADE SETUP FOR PAVING  4,200 4,200 1  0.85 3,570.00 2.75 11,550.00 0.00  Paving:PAV- NEW PAVING OVER GRAVEL BASE. THIS IS 2" AFTER  NEW NOTE  0.00  SEASON  Prices are good for 30 days. yout to our schedule.  Payment: Signed contract must be received before we will add 5% of total contract amount must be received before we will begin work. Full payment is due on date of invoice. Invoice is subject to 2% interest charge for bills over 30 days late We are not responsible for any damages to: -Utilities buried underground, asphalt, concrete, paver bricks on roads or driveways we are hauling on. -No solid rock removal included unless noted above -We are noth held responsible for flaws in our work that are out of -Subsurface wateri issues subject to additional cost. -Paving grades atl less than 1 1/2% are void of warranty. -No split payments unless agreed upon in writing prior to the  our control.  beginning of work.  TOTAL  $15,120.00    Accepted By  Accepted Date    BOBBY WELCH CONSTRUCTION CO., INC.  P.O.BOX54 DILLARD, GA30537 Phone 706-746-2423 Fax 706-746-5558 bwc7836@yanoo.com  JANUARY25,2022 SCOTTCOLE  REF: MUDD CREEK LOTS  ESTIMATE  THE FOLLOWING IS AN ESTIMATE OF WHAT IT MIGHT COST TOI INSTALL THE SYSTEM ACCORDINGTO OUR CONVERSATION WITH SCOTT COLE. FINAL COST WOULD BE  DETERMINED WHEN WE. ACTUALLY HAVETHE SEPTICI PERMIT.  LOTS 2&3 SHARED PRICE WAS $7,150.00 LOTS 7& 8 SHARED PRICE WAS $5,700.00 LOTS 12 &1 13 SHARED PRICE WAS $5,700.00 LOTS 10 &11 SHARED PRICE WAS $7,150.00  uAl  Omi    "ste  (G  Thisd document originally iasued&s Aaron Garret:, PLS. -4967, on 113001 Thisn medium hallnet  CAGAMA  035Acres a 039Acres  0.55Acres  0.38Acres  @ 041Acres  0.06Acres  037Acres  SMAARE  6.62Acres  Caa Mountain Breeze Flatsl Township Macon Counte NC naa MaE L Drk u  AARON (GARRETT C-40635  12.41 Acres Total    NewAtlantic CONTRACTING,INC.  PCO#014  New Atlantic Contracting Inc 2635 Reynolda Rd Winston Salem, North Carolina 27106 Phone: (336) 759-7440 Fax: (336) 759-7445  Project: 2102 -Macon! Middle School Renovations  1345 Wells Grove Road Franklin, North Carolina 28734  Prime Contract Potential Change Order #014: Replace countertop E116, NE floor prep, AHU #12 schematic and library ramp flooring/steps, RFI #39, RFI  #41 and Room N116 window infill  TO:  Macon County 5West Main Street Franklin, North Carolina 28734  FROM: CONTRACT: CREATED BY: CREATEDDATE: PRIME CONTRACT CHANGE ORDER: ACCOUNTING METHOD: Amount Based PAIDI INF FULL: SIGNED CHANGE ORDER RECEIVEDI DATE: TOTAL AMOUNT:  New Atlantic Contracting Inc 2635 Reynolda Rd Winston Salem, North Carolina 27106 1-1 Macon Middle School Renovations Prime Contract Frank Harris (New Atlantic Contracting Inc) 1/4/2022 None No $56,388.84  PCOI NUMBERIREVISION: 014/1 REQUEST RECEIVED. FROM: STATUS: REFERENCE: FIELD CHANGE: LOCATION: SCHEDULE IMPACT: EXECUTED:  Pending- In Review No No  POTENTIAL CHANGE ORDER TITLE: Replace countertop E116, NEI floor prep, AHU #12 schematic and library ramp flooring/steps, RFI#39, RFI#41  and Room N116 windowi infill CHANGE REASON: Design Development  POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows).  January: 27, 2022 Mr. Chris Coleman 1815S, Tyron St. Suite A Charlotte, NC: 28203 RE:  Macon County Middle School Macon County Schools Franklin, NC 28734 Potential Change Order Number 014  NACJOB#2102  Dear Chris,  Attached is our proposal tor replace the countertopi in E116, NE flooring prep, AHU 12 schematic and Library ramp/step flooring. RFI# #391 NE wing This change will noti increase the contract time; however, we reserve ther rightt tor request ane equitable adjustmenti int the contract amount and time asa We have proceeded with and/or completed this work as directed, and therefore. request your prompt acceptance oft this proposal.  corridorr roofl leaks, RFI#41 North winge electric heater infill and Room N116y window infill. The total cost estimate oft this work per the enclosed summary sheet and: attached back-upi is $ 56,389.00  result oft the cumulative! impact oft this and future change orders, This proposali is based ont the following qualifications:  New Atlantic Contracting Inc  Page 1of2  Printed On: 1/27/2022 02:33PM    NewAtlantic CONTRACTING, INC.  PCO#014  Itr may be necessary to reviset this proposalifitisn not accepted within 5 days, ori if the progress oft the work changes the conditions upon which this  proposal ist based. Very trulys yours, New Atlantic Contracting ATTACHMENTS:  Thanky youf fory your prompt consideration oft this proposal.  Macon MS ph. 4heater demop proposal.docx. >. CACO#14.pdf, Macon County Middle School NEI Wing Roof.xisx, : Macon County Edge Metal and Chimney CO.pdf, CO2) Macon Middle Library Steps.pdf, RE Macon! Middle Ramp.msg, Sketch.pdf, CostE Backup (1).pdf, Change Order7 AHU 12 Drawings.pdf, 12-6-21 QUOTE FORA ADDITIONAL MATERIAL AND TOP.pdf, :. CO-6 Macon Middle Additional Floor Prep.pdf  #  Budget Code  Description  Amount $1,800.00 $9,817.25 $8,119.02 $3,625.00 $1,400.25 $840.00 $500.00 $680.00 $400.00 $300.00 $2,561.61 $500.00 $14,000.00 $6,678.65 $94.50 $0.00 $0.00 $3,736.63 $224.18 $552.77 $558.30 $0.68  1 12-366.S Casework: andy Window Stools. Commitment Replace countertop inE E116  2 09-651.S Flooring. Commitment 3 23-001.S HVAC 4 09-650.S Flooring 5 09-651.S Flooring. Commitment 6 04-200.S Masonry/Commitment 7 95-000. MMI MSCELLAMEOUS.Maerias 8 26-001.S Electrical 9 95-000.MM MSCELANEOUSMAteas 10 04-200.S Masonry.Commitment 11 09-250.S Drywall 12 95-000.MM MSCELANEOUSMAeTas 13 07-215.S EIFS.Commitment 14 07-542.S Roofing. Commitment  NE Phase added floor prep AHU 12 Schematic Library steps Library ramp Room N116 Existing Window Infill Block, brick, mortar, rebar, and dumpster Fees North Wing Electric Wall Heaters Removal Block, Mortar and Dumpster Costs North Wing Electric Wall Heaters Infill North Wing Electric Wall Heaters Infill Dump fees Northeast Wing Corridor Roof Leaks Northeast Wing Corridor Roof Leaks  Subtotal: $51,221.78  Material (6.75% Applies to Materials.): Equipment (6.75% Applies to Equipment.): Labor (39.00% Applies tol Labor.):  OH&P Sub (7.50% Applies tol Material Purchase Order and Commitment.): OH&P LME (15.00% Applies toE Equipment, Materials, and Labor.): Equipment, Materials, Labor, Other, and Professional Services.): Equipment, Materials, Labor, Other, and Professional Services.): Equipment, Materials, Labor, Other, and Professional Services.):  Insurance (1.00% Applies tol Temporary Labor, Material Purchase Order, Payroll Taxes &1 Insurance, Owner Cost, Commitment, P&P Bond (1.00% Applies to Temporary Labor, Material Purchase Order, Payroll Taxes &1 Insurance, Owner Cost, Commitment, Rounding (0.00% Applies tol Temporary Labor, Material Purchase Order, Payroll Taxes & Insurance, Owner Cost, Commitment,  Grand Total: $56,388.84  Mark Sealy (SGAI NarmourWright Design) 1815S. Tryon Street. Suite A Charlotte, North Carolina: 28226 Mark W. Sealy EAsasgIEN. O-SGA NW Design, CN-Mark  Macon County 5V West Main Street Franklin, North Carolina 28734  New Atlantic Contracting! Inc 2635 Reynolda Rd Winston Salem, North Carolina 27106  Digitallys DN: C-US. signedby Markw. Sealy W. Séaly Date:2 2022.01.271 17:1342-0500  SIGNATURE New Atlantic Contracting Inc  DATE  SIGNATURE  DATE SIGNATURE  DATE.  Page 2of2  Printed On: 1/27/2022 02:33PM    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - CONSENT AGENDA  MEETING DATE: February 8, 2022  Item 12A. Draft minutes from the January 11, 2022 regular meeting are attached for the board's review and approval. (Mike Decker/Tammy Keezer) Item 12B. Budget Amendments #143-151 are attached for your review and Item 12C. Approval of tax releases for the month of January 2022 in the amount of $3,337.99, per the attached memo and an itemized list of the Item 12D. Per North Carolina General Statute 105-369, order the tax collector to advertise the tax liens and to collect any unpaid taxes owed to the county. Please see the attached memo from Tax Collections Supervisor Item 12E. A copy of the ad valorem tax collection report, which shows a 93.83 percent collection rate as of January 31, 2022. No action is  approval. (Lori Carpenter)  releases. (Delena Raby)  Delena Raby.  necessary. (Delena Raby)    MACON COUNTY BOARD OF COMMISSIONERS  January 11, 2022 MINUTES  Chairman Tate called the meeting to order at 6:02 p.m. All Board Members, County Manager Derek Roland, County Attorney Eric Ridenour, members of the news media, county employees and citizens were present. Finance Director Lori ANNOUNCEMENTS: Chairman Tate announced that he is a University of Georgia alumnus and was in Indianapolis for last night's college football national championship game. Per a gentleman's" bet with Mr. Roland, Chairman Tate handed Mr. Roland a Georgia Bulldogs hat and asked that Mr. Roland wear it MOMENT OF SILENCE: Chairman Tate requested that all in attendance PLEDGE TO THE FLAG: Led by Mr. Roland, the pledge to the flag was recited.  Carpenter and Deputy Clerk Mike Decker participated virtually.  during tonight's meeting. Mr. Roland obliged. rise and a moment of silence was observed.  PUBLIC HEARING(S);: None  PUBLIC COMMENT PERIOD: Marshall Platt inquired about the purpose of the Robert C. Carpenter Community Building and stated that he had requested use of the space and was unable to use the facility. Mr. Platt also asked about the agenda item referencing Recreation Commission appointees in regard to how those vacancies are announced and the application process used to fill them. Mr. Roland informed Mr. Platt that the appointments was an item that Recreation Director Seth Adams had been working on for some time, but that he could give Mr. Platt an application. Commissioner Young confirmed the Recreation Commission meetings are open to the public and encouraged Mr. Platt to attend. Mr. Platt shared that he had had several conversations with Mr. Adams as recently as today and that each time he had requested use of the facility he was denied. He questioned whether the facility was for the purpose of building community or a way to raise revenue for special interests such as the chamber of commerce or gun shows. Mr. Platt said his request was to use the gym for folk dancing instead of the facility's multi-purpose room. He said the policy currently is that only tennis shoes are allowed on the floor. Chairman Tate and Commissioner Young both responded that the purpose was to protect  Minutes 1.11.22 Page 1 of5    the gym floor surface from damage. Mr. Platt said the dancers wear a soft rubber-soled shoe which will not mark or damage the flooring and explained the safety issues which prevent the dancers from wearing tennis shoes. Commissioner Beale suggested Mr. Platt look at the option ofusing Cowee School instead. Mr. Roland suggested Mr. Platt present the request to the Recreation Commission once it is up and running. He also reminded Mr. Platt of their meeting scheduled for Thursday (January 13) in which they could have further ADDITIONS, ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by Commissioner Shields, seconded by Commissioner Higdon, the board voted unanimously to approve the agenda, as adjusted, as follows: To remove the by-laws for the Recreation Commission from the Consent Agenda. This item was not listed and there should not be an understanding implied that those would be approved tonight. Mr. Ridenour will review those and bring them back for approval and adoption, To add a closed session with no action to follow, per Commissioner Beale.  discussion.  per Mr. Roland.  REPORTS/PRESENTATIONS - None.  Economic Development Administration Grant Application and Request for Matching Funds - Bob McCollum and Elaine Eisenbraun from the Nikwasi Initiative appeared before the board again to continue discussing a proposed economic development administration grant application and a request for county funding. Mr. McCollum began by introducing Juanita Wilson from the Eastern Band of Cherokee Indians and then proceeded to provide an update on the grant application discussed at the December 14, 2021 regular meeting, and provided some artists' renderings of the proposed project. Mr. McCollum stated that the Eastern Band Tribal Council had approved to support what was needed for the grant application. He said Principal Chief Richard Sneed is not able to specify a dollar amount at this time, but they have shared a willingness to offer, at a minimum, the value of the building, which is approximately $300,000. Mr. McCollum stated that the initiative is still asking for $100,000 from the county, which is 1.7 percent of the requested $5-million grant. Commissioner Beale referenced a meeting held on Friday (January 7) with the stakeholders and said there are still many decisions that have to be made. Ms. Eisenbraun stated the funding is on a rolling cycle and that the Economic Development Administration (EDA) has indicated they have already received more applications than they have funding. She said the EDA has communicated that they like the partnership Nikwasi has with the EBCI on this project and has encouraged them to get the application in within the next two weeks. After considerable discussion, Commissioner Shields made a motion to obligate the $100,000 pending the $5- million grant award. The motion did not receive a second and therefore died.  Minutes 1.11.22 Page 2 of5    After continued discussion, Commissioner Beale made a motion, seconded by Commissioner Shields, to obligate a $100,000 grant match on the EDA ARPA Grant, along with a budget amendment for the monies to come from fund balance, contingent upon a satisfactory show of support from the EBCI, Mainspring and the Town of Franklin. The motion included having Mr. Roland distribute letters to board members asking for a simple yea or nay, which would be ratified at the next meeting. The motion passed 3-2 with Chairman Tate, Commission Beale and Commissioner Shields voting in favor and Commission Consideration for Bond Agreement for Gemstone Village Development - Mr. Roland presented the information on the proposed bond agreement for Gemstone Village in County Planner Joe Allen's absence. He explained that in accordance with the county's subdivision ordinance, the sub-divider is required to get a performance guarantee through a surety bond, letter of credit, or any other form of guarantee in the amount of 125 percent of the development cost. Mr. Roland referenced the agreement documents [Attachments 1 and 2, respectively) indicating that Phase I will include a $617,119 performance bond as stated in Exhibit B of the agreement and Phase III, Section 1 of the development will include a performance bond in the amount of$189,185. Joanne Snider informed the board that Gemstone Village is a retirement village for residents over the age of 55, located on Prentiss Bridge Road at the location of the old Teague Dairy. She indicated that Phase I will have 37 sites for manufactured housing and Phase III, Section 1 will consist of 18 town homes = single story duplexes. Ms. Snider stated she plans to put up certified checks for both of the amounts quoted as opposed to performance bonds. Commissioner Beale made a motion, seconded by Commissioner Young, to approve the agreement for Phase Ii in the amount of $617,119 and the vote was unanimous. Commissioner Beale then made a motion, seconded by Commissioner Young, to approve the agreement for Phase III, Section 1, in the amount of $189,185, and the vote was unanimous. Appointments for Planning and Inspections Positions - Mr. Roland stated that with the retirement of Planning, Permitting and Development Director Jack Morgan, there was a need to make some appointments in order to stay in compliance with state and local laws. He again noted that Joe Allen was not able to be at the meeting tonight. Mr. Roland requested authorization for the appointment of Joe Allen as the Ordinance Administrator. Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimoulsy to authorize the appointment as requested. Mr. Roland then requested authorization of the appointment of Bobby Bishop as the Building Codes Administrator. Upon a motion by Commissioner Shields, seconded by Commissioner Beale, the board voted unanimously to authorize the appointment as requested. Mr. Roland explained that the previous Planning, Permitting and  Young and Commissioner Higdon opposing,  Minutes 1.11.22 Page 3 of5    Development Director position had been dissolved and that a Fire Inspector Schedule Public Hearings on Revisions to the Telecommunications Ordinance and the Airport Hazard Ordinance for the February 8, 2022 Regular Meeting - As requested by Mr. Ridenour, and upon a motion by Commissioner Higdon, seconded by Commissioner Young, the board voted unanimously to schedule public hearings on the revised Telecommunications Ordinance and the Airport Hazard Ordinance for the February 8, 2022 regular Schedule date for Mid-Year Budget Review Session = Mr. Roland proposed a meeting date of February 3, 2022 at 1:00 p.m. for a budget review session with lunch to be provided prior to the meeting. No action was necessary at this time. CONSENT AGENDA: Upon a motion by Commissioner Higdon, seconded by Commissioner Beale, the board voted unanimously to approve the consent agenda as presented, which includes the following: (A) Minutes of the December 14, 2021 regular meeting, (B) Budget Amendments #116-128, (C). Tax releases for the month of December 2021 in the amount of $1,782.16, and (D) the monthly ad valorem tax collection report, for which no action is necessary.  III/Code Enforcement Officer I position would be created.  meeting.  APPOINTMENTS:  (A) Recreation Commission (5 seats) - Upon a motion by Commissioner Young, seconded by Commissioner Shields, the board voted unanimously to appoint Jay Brooks, Timothy Crabtree, David Culpepper, Karen Townsend and Jeffrey Weller to the Macon County Recreation Commission. Term of appointment will be for four years, per the draft by- (B) Board of Health (1 seat) - Upon a motion by Commissioner Higdon, seconded by Commissioner Young, the board voted to appoint Jennifer Knoepp to fill a general public slot on the Macon County Board of Health. (C)Library Board (1 seat) - Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to appoint Linda Tyler to the Macon County Public Library Board of Trustees. Term of (D)Economic Development Commission (3 seats) - Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to reappoint Roger Plemens, Mark West and Cory McCall to the Macon County Economic Development Commission (EDC). (E) Community Funding Pool Committee - Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously  laws.  Term of appointment is for three years.  appointment is for three years.  Term of appointment is for three years.  Minutes 1.11.22 Page 4 of5    tor reappoint Andrea Anderson, Patrick Betancourt, Bobbie Contino, Diane Cotton, Kyle Garner, Bonnie Potts, Karen Stiwinter, Karen Wallace and Rick Westerman to the Community Funding Pool Team, and to appoint (F)Board of Equalization and Review (5 seats) : Upon a motion by Commissioner Young, seconded by Commissioner Higdon, the board voted unanimously to reappoint Dwight Vinson, Donald Holland, Gary Drake, Kristine Flaig and Richard Lightner to the Macon County Board of Equalization and Review. Term of appointment is for one year. G)Community Advisory Committee (4 seats) - The board members were made aware offour vacancies on the Community Advisory Committee, and notice of those vacancies will be posted on the county's website. No action was  new member Jennifer Jenkins, all for three year terms.  taken.  CLOSED SESSION - At 7:56 p.m., upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to go into closed session as allowed under NCGS 143-318.11(a/5) to discuss potential property acquisition with a plan to take no action following the closed session. At 8:10 p.m., upon a motion by Commissioner Young, seconded by Commissioner Higdon, the board voted unanimously to come out of closed RECESS: At 8:10 p.m., upon a motion from Commissioner Higdon, seconded by Commissioner Young, the board voted unanimously to recess until Thursday, February 3, 2022 at 1:00 p.m. in the commission boardroom on the third floor  session and return to open session. No action was taken.  of the Macon County Courthouse.  Derek Roland  Jim Tate Board Chair  Ex Officio Clerk to the Board  Minutes 1.11.22 Page 5 of5    MACON COUNTY BUDGET AMENDMENT  AMENDMENTLI43 DEPARTMENT: HEALTH EXPLANATION:  Received monies from Fair Food Network to help with the DUFB's Program.  Need to increase budget in expenditures and revenue.  ACCOUNT 115128-555126 113511-484000  DESCRIPTION MountainWise Services Contributions/MountainWise  INCREASE  DECREASE  3,100 3,100  REQUESTED BY DEPARTMENTHEAD  frks  RECOMMENDED BY FINANCE OFFICER BRalgt  APPROVED BY COUNTY MANAGER  ACTION BY BOARD OF COMMISSIONERS 2/812022 APPROVED AND ENTERED ON MINUTES DATED  CLERK    MACON COUNTY BVDGETAMENDMENT AMENDMENT_144 FROM: Lindsay Leopard DEPARTMENT: Sheriff's Office  EXPLANATION: Donations received for officerr meals in FY2021.  ACCOUNT 113840-417900 114310-568300  DESCRIPTION Fund Balance Appropriated Meals  INCREASE $1,000.00 $1,000.00  DECREASE  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BYF FINANCE OFFICER APPROVED! BYC COUNTYMANAGER ACTION BY BOABD OF COMMISSIONERS APPROVED. AND ENTERED ON MINUTES DATED  Bunla,o  21r/2022  CLERK    Sas  MACON OUMIYAUDGETAMEMDWENT AMENDMENTA #PSN FROM: Lindsay Leopard. DEPARTMENT: Sheriff'sOffice  EXPLANATION: Clemdirsalesappoptation for Operation Think Twicet t-shirts and Prime for Life.  ACCOUNT 114310-556024  DESCRIPTION Special Fund Expenses  INCREASE 6,884.00 0,884.00  DECREASE  113840-417900 Fund Balance Appropriated  4  4  MAKK 2 45  REQUESTED! BY DEPARIMENTHEAD, COAMNODRTAANCOITICA APPROVED BY COUNT/MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED ANDI ENTERED ONJ MINUTESDATED  Meinbe a/8/2022  CLERK  Sys    MACON COUNTY BUDGET AMENDMENT AMENDMENT; #ILO FROM: Robert LHolland DEPARTMENT: ACCOUNT 11-3839-4850-00 1I-4310-5565-00  G Sheriff DESCRIPTION Insurançe Vehicle Repairs   EXPLANATION: Insurance Settlement  INCREASE $2,208.00 $2,208.00  DECREASE  SP M  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCEOFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED AND ENTERED ON MINUTES DATED  Eienls  z/8/2022  CLERK    MACON COUNTY BUDGET AMENDMENT  January 19,2022  AMENDMENT 147 FROM: FINANCE DEPARTMENT: EXPLANATION: 11-5300-5565-03 11-3839-4850-00  DSS Insurance recoup DESCRIPTION VEHICLE REPAIR INSURANCE  INCREASE $1,120 $1,120  DECREASE  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED AND ENTERED ON MINUTES DATED  2/8/2022  CLERK    MACON COUNTY BUDGET AMENDMENT  January 19,2022  AMENDMENT # 148 FROM: FINANCE DEPARTMENT: EXPLANATION: 11-5300-5565-03 11-3839-4850-00  DSS Insurance recoup DESCRIPTION VEHICLE REPAIR INSURANCE  INCREASE $1,410 $1,410  DECREASE  REQUESTED BY DEPARIMENTHEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED AND ENTERED ON MINUTES DATED  2/9/2022  CLERK    MACONO COUNTY BUDGET AMENDMENT AMENDMENT # 149 FROM: Robert LE Holland DEPARTMENT: ACCOUNT 11-3839-4850-00 11-4310-5565-03  Sheriff DESCRIPTION Insurance Settlement Vehicle Repairs  EXPLANATION: Insurance Settlement  INCREASE $980.00 $980.00  DECREASE  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCEOFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED ANDI ENTERED ON MINUTES DATED  6  f  2/8/2022  CLERK    MACON COUNIYPUDCETAMENOWENT AMENDMENTE_150 FROM: Nick DEPARTMENT:6120 ACCOUNT 116120-569502 113839-485000  EXPLANATION: Movingmoney for the Rec Park playground- - insurance adjustment money.  DESCRIPTION CAPITAL EQUIPMENT INSURANCE  INCREASE $4124.00 $4124.00  DECREASE  REQUESIED! BYDEPARTMENT HEAD_ felblli RECOMMENDED BY FINANCEOFFICEB dul ACTION BY BOARD OF COMMISSIONERS 218/2022 APPROVEDI AND ENTERED ON MINUTES DATED  APPROVEDBY COUNTY MANAGEB  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT # 151 FROM: FINANCE DEPARTMENT: TRANSIT EXPLANATION: ACCOUNT 11-3570-4457-15 114939-550001 114939-550002 114939-550201 114939-550203 114939-550206 114939-550207 114939-550701 114939-555106 114939-556011 114939-556502 114939-556503 114939-556009 114939-556005  CARES ACT Disbursment #4  DESCRIPTION CARES ACTI NCDOT 20.509 SALARY PART-TIME SALARY MEDICARE/FICA HOSPITALIZATION LIFE INSURANCE RETIREMENT COUNTY 401K CONTRACTED: SERVICES OPERATING SUPPLIES GASOLINE/FUEL UNIFORMS COMPUTER SUPPLIES  INCREASE DECREASE $ 169,215.00 $ 30,000.00 $ 15,000.00 $ 3,000.00 $ 5,000.00 $ 150.00 $ 2,000.00 $ 1,000.00 $ 13,065,00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 75,000.00  VEHICLE REPAIRS & MAINTENANCE $ 10,000.00  REQUESTED BY DEPARTMENT HEAD:  Larka  RECOMMENDED BY FINANCE OFFICER: lnlyg  APPROVED BY COUNTY MANAGER: ACTION BY BOARD OF COMMISSIONERS: APPROVED AND ENTERED ON MUNIS DATED:  2/8/2022  CLERK:    STATE  Macon County Tax Office 5West Main Street Franklin, NC28734  Phone: (828). 349-2149 raby@maconne.ore  TO: FROM: DATE: RE:  MACON COUNTY COMMISSIONERS Macon County Tax Collector's Office Delena Raby, Tax Collections Supervisor  February, 2022 Releases for. January, 2022  Attached please find the report ofi releases for real estate that require your approval in order to continue with the process of releasing these amounts from the tax açcounts. Please feel free to contact me ifyous should have any questions. The report ofreleases in alphabetical order is  attached.  AMOUNT OF RELEASES FOR. JANUARY 2022:  $3,337.99            STATE  Macon County Tax Office 5West Main Street Franklin, NC28734  Phone: (828)349-2149 trabymaconnc.ory  TO: FROM: DATE: RE:  MACON COUNTY COMMISSIONERS Macon County Tax Office Delena Raby, Tax Collections Supervisor February 03, 2022 N.C.G.S. $105-369  North Carolina General Statute $105-369 states " In February ofeach year, the tax collector must report to the governing body the total amount ofunpaid taxes fort the current fiscal year that are liens on real property." The statue continues by stating "Upon receipt of the report, the governing This is a request for the Macon County Commissioners to order the tax office, per this statute, to collect any unpaid taxes owed to Macon County. Currently our collection rate is 93.83%, which is an increase over the collection rate ofs 93.68 %, at this time last year. However, there is still a balance of $ 2,400,647.93 outstanding. Enforced collections will be utilized to collect as much Notices regarding this process will be sent to all taxpayers who havea delinquent tax account. They will have thirty (30) days to respond before the actual advertising of liens is published.  body must order the tax collector to advertise the tax liens."  ofthat outstanding amount as possible.  Thank you and please contact me ifyou should have any questions.  Respectfully, UWRwy Delena Raby Tax Collections Supervisor