TOWN OF NEWLAND MONTHLY BOARD MEETING JULY5I#,2022  Attending:  Mayor: Attorney:  Derek Roberts  Gerald McKinney (Via Phone)  HCAROL  Alderman: Kenny Caraway, Gail Haller,  Christie Hughes, James C.. Johnson  Guests:  Nathan Gittner, Mike Shirley, Vanessa Angrisani, Lily Kincaid Finance Officer Jessica Buchanan, Town ClerkJennifer Beam  Employees: Chief Byron Clawson, Captain Michael Fields, Public Works James Clark,  The Mayor called the meeting to order at 6:00pm. The Mayor led the pledge and reminded of ethics awareness. Kenny made a motion to adopt the agenda. Gail seconded the motion. All Mike Shirley asked for an update on the part for the wastewater plant. James Clark said the part will ship August 4th; Iron Mountain will be installing it as soon as the part comes in. Mayor asked when he first came to the board regarding hisi issue. Mr. Shirley said that his neighbor,Jason Yates Ms. Vanessa Angrisani mentioned that her first issue is the street signs for West Mitchell Street and Wanteska Street! have been missing fort four years.. James Clark said that the signs keep getting stolen. Secondly, Ms. Angrisani said the alley, Journal Street, is being used by semi-trucks, and accommodates large quantities oft traffic cwhen iti isr notr maintained to doso.. James Clarks suggested that the alley is not at town street. The Mayor said that he would visit Mr. Lacey and find out who owns the road, and if the town does own it, then the board needs to address the situation. The third issue Ms. Angrisani mentioned was thel lights at the park are too bright and face her house. Colby had made arrangements to change the direction of the lights, however that fell through. James made a motion to approve the minutes from the June meeting. Christie seconded the  agreed by show of hands and stating aye.  came last year. James Clark said they are treating the odor issue with lime.  The Mayor said he would contact Mountain Electric to get the light fixed.  motion. All agreed by show of hands and stating aye.  PUBLIC COMMENTS:  The owner of the house at the end of Shady Street mentioned that there are several large trucks and various traffic travelling down Shady Street. Her concern is that there are no four-way stop signs at that intersection. She is also worried about traffic speeding through her neighborhood.    The Mayor stated from what he understood from Mike Nelson traffic from the campground or coffee shop should not be coming through that neighborhood. The Mayor said that he would contact Mike to see what his plans are for that entrance. James Clark said the vehicles are supposed to enter and exit through the main gate. James also mentioned that there is one stop sign att the mentioned intersection. James Johnson: said thattruckers are "GPSing" thea addressfor  the campground and it sends them down Shady Street.  ITEMS FOR DISCUSSION:  The Mayor mentioned Mountain Top, the development across from the golf course and the issue withi iti is financing. Dudley Greene our representative, has 3.2 million dollars coming to the town fori items involving water and sewage. This would help thet town by paying off the waste treatment plant, as well as paying off the backhoe, replacing pipes in town and. start piping out to Mountain Top. The Mayor asked if Mr. McKinney was representing Mountain Top. Mr. McKinney said that he cannot be representing Mountain Top as well ast the town. Mr. McKinney has clarified that with The Mayor also mentioned that he has also spoken with HCCOG concerning grants for sidewalks Gail counted 54 streetlights, not including the ones going to Shoemaker. The Mayor suggested just the main roads is where thet town should replace the lights.. James Clarksaid therea areacouple ofl lights that the town does not need to replace. The Mayor said the board needs to nail it down and get ready to order. Christie. said that the board had mentioned doing the main road through The Mayor asked the clerk to speak with' VPC and other contractors about the dog park. He would James Clark said that he got bids on the concrete for the Sokassa building. James mentioned that they do not need a bathroom in that building because they cannot move the Scada software to that building without it costing a lot of money. Kenny said that ift there are going to be employees working at this building the town would have tot furnish a restroom. Christie asked if they planned to put pesticides, lime, and other chemicals in that building. James Clark said no because public worksmust keep thats stuffl locked up.. James. Johnson asked if publicv works isi not planning to move into the building on Sokassa. Kenny, the Mayor, and James agreed that the public works department was going to be completely moved up there. Christie thought that the building was just for equipment. Thel Mayor stated it would havet to have a bathroom and utilities and he would like for itt to have an office. The Mayor said he thought the idea was to move the public works to the Sokassal building sO that their equipment would not be around town hall. Thel Mayor suggested that someone needs to talk to Mountain Heritage about moving the Scada equipment. James mentioned that Scada is run by a company, and if they must come move it, itv willl be expensive for the town. The Mayor asked if there were any competing companies that might move the Scada for free if the town were to switch providers. The Mayor said Jeremy told him that the building  the development owner. and paving.  town and then later adding on throughout the rest of town. like for it to have a water feature, lights, toys, and obstacles.    was meant for the department to be moved to the Sokassa building and the town will prepare to gointhato direction. The Mayor suggested that publicw works call the companies who gavet thet town  their quotes for the slab and have them requote with utilities.  REPORTS:  Jessica gave the finance report. She mentioned Tim Green stopped by and gave his first invoice; he has completed six months of revenue in twenty-eight hours. Jessica also mentioned the 2022 The Mayor mentioned that Mr. Phillip Barrier, the county manager, asked why the town will not use the A.R.P. money for the grinder at the wastewater plant. Jessica said that those funds are already spoken for. The Mayor asked if Sandy was still coming in. Jessica said yes. James Johnson asked how long Sandy will be working. Jessica said she would like Sandy to come in for another Chief Clawson gave the police report. He mentioned eight MVA's, and the police department located a stolen vehicle from Sullivan County, Tennessee. Officer Tyler Stockton willl begin working Mr. Gittner mentioned last week there were found drugs at the Inn and the Police Chief did a James Johnson mentioned that thet town needs to advertise for the Town Administrator position. The clerk asked him the correct process for hiring. James mentioned that the appliçants would send in their resumes and the board would look over them and conduct interviews. James Clark gave the public works report. The maintenance department employees have been weed eating, cutting limbs fori the Independence Day Festival and servicing fire hydrants. Christie asked if the fire department does not service the hydrants. James answered no, they paint the The Mayor asked the clerki ift thei town had gottenaresponset from the nuisance letter sent to Scott Rodes Auto Group. Jennifer responded no. The Mayor suggested that the public works department should go take care of the issue and bill the company for the labor involved in doing SO. Kenny mentioned that the town has a policy fori town nuisance letters, the town can send the maintenance employees to fix the problem, and then send a bill to the citizen for the job. Ift the James Clark mentioned the garbage bin for the town park, behind the Church of Jesus Christ is being used illegally. Kenny said the dumpster was put there for people using the Town Park and Riverwalk. Kenny continued to say that Puerto added a second dumpster beside the town's because they had no room on their property to put one. James Clark said that the Public Works employees had to pick up trash from around the bin because it had overflowed sO badly. James Clark said the bin is being emptied twice a week. Kenny said there is a sign on the dumpster that  -2 2023 budget is posted on the town's website.  month to help with reports.  a shift on. July 13th.  brilliant job addressing the situation.  hydrants, but they do not service them.  citizen fails to pay thel bill, it can be placed as al lien against the property.    says for the town use only. James Clark: said the amount of trash may have been because of the Independence Day celebrations at the park. Gail mentioned that the maintenance department did an excellent job helping with the festival. Kenny and. James Clark agreed they have seen vehicles empty trash into that bin. The Mayor suggested the town move the dumpster away from the one James. Johnson asked if public works did any taps.. James Clark said they did one for Mike Nelson Mayor suggested that the town suspend the paid service for the website and allow Jennifer to James Clark suggested that Mike Nelson needs a dumpster. The Mayor said that the Town should adopt an ordinance about covering dumpsters. Kenny said that the dumpsters could bei included James Clark mentioned that the town needs to start getting paving bids. Kenny said that the contractors would need al list ofv what needs tol be paved.James Clark said he has a list, and hel has Christie said before heri term is up, she would liket tou update the ordinances and personnel policies. The Mayor asked if the town had a spare trailer, he would like for the Town of Newland to have a Mr. Gittner offered assistance with social media. He stated that the town could use the Inn's James Johnson said he would like the signs coming into town to look better and the trash to be picked up along those roads. James Clark said the signs have hosta's in the planters. The Mayor suggested annuals to be placed in the planters and he will speak with Mountain Electric about putting lights ont the signs. James Clark said to have Mountain Electric put a plug in as well SO that The Mayor asked for a motion to adjourn the meeting. Christie made a motion and Gail seçonded  used by Puerto and add an additional pick up throughout the week.  andi found sewer for him as well.  maintain it and the social media. Kenny agreed because the clerk is on staff.  marked what needs to be paved.  float for the parades. material.  we could decorate during the holidays.  the motion. All agreed by show of hands and stating aye.  MEETING ADJOURNED.  e 8Bean TOWN CLERK, JENNIFER BEAM  MAYOR, DEREK ROBERTS