WMlacon Counly  COU  828 AY APRIL 12, 2022 6P.M. AGENDA  MACON COUNTY BOARD OF COMMISSIONERS  1. Call to order and welcome by Chairman Tate  2. Announcements  (A) Recognition of Rotary Club members for work on service project on county-owned property - Commissioner Beale  3. Moment of Silence 4. Pledge of Allegiance Coordinator  5. Public Hearing(s) - 6 p.m. - Angie Kinsland, 911 Addressing (A)To consider proposed names for new roads in Macon County and to assign a range of road numbers in connection with the same, to consider requests for road name changes, to change the range of numbers for certain roads, to consider requests for deletion of certain roads and to consider a change of range of At the close of the public hearing, the board may choose to take  numbers for certain roads.  action on any or all of the items listed above.  6. Public Comment Period 7. Additions to agenda  8. Adjustments to and approval of the agenda  9. eports/Presentations  (A) Proposed change to Workforce Innovation and Opportunity Act Consortium - David Garrett, Southwestern Commission (B) Discussion regarding Environmental Health staffing issues at Macon County Public Health - Commissioner Higdon  Workforce Director  MACON COUNTY COURTHOUSE/ ANNEX PHONES 828-349-2000  5WEST MAIN STREET  FRANKLIN, NORTH CAROLINA: 28734  FAX: 828-349-2400    (C) Discussion regarding safety concerns and condition of Nantahala EMS building and work on Nantahala brary/communty building - Commissioner Higdon (D) Proposed changes to Animal Control Ordinance = Kathy  McGaha, Public Health Director  10.Old Business  (A) Consideration of change order for Macon Middle School  renovation project - Jack Morgan  11.New Business  (A) Request for new position - John Fay, Housing Director (B). Recommendation from the Community Funding Pool (C)F Proposed Child and Family Specialty Plan Medicaid Waiver  (presenter to be determined) Commissioner Beale  12.Consent Agenda - Attachment #12  All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of (A) Minutes of the March 8, 2022 regular meeting and the March  Commissioners.  24, 2022 called meeting (B) Budget Amendments #220-231 (C)Tax releases for March 2022  (D)Capital Project Ordinance for Greenway Improvements (E) GPRS contract for underground location services at Franklin (F) Monthly ad valorem tax collection report- - no action necessary (A) Reappointment of Janet Greene as the ETJ representative on (B)Southwestern NC HOME Consortium Board of Directors (1 seat) 14.Closed session as allowed under NCGS 143-318.11(a)3) and NCGS  High School  13.Appointments  the Town of Franklin Planning Board  143-381.11(a/5) 15.Adjourn/Recess    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - PUBLIC HEARINGS  MEETING DATE: April12, ,2022 and ranges of numbers, as follows:  We have one public hearing on the agenda involving road names, numbers  To discuss proposed names for new roads  To assign a range of road numbers in connection with those newly  named roads  To consider requests for road name changes Toc consider requests to delete certain roads  Toc consider a change in the range of numbers for certain roads  A copy of the notice of public. hearing is included in the agenda packet, and the notice appeared in the March 23, 2022 edition of The Franklin Press as Included in the packet is a list oft the new roads and range of road numbers, Also included is a listing of where the notice was posted in each of the Angie Kinsland, the county's 911 Addressing Coordinator, can speak to these matters in more detail at the meeting. Barring any unforeseen circumstances, this will likely mark Mrs. Kinsland's final time to appear before the board regarding road name/number matters, as she is retiring in Immediately following the close of the public hearing, the board may consider taking action on any or all of the matters associated with this hearing by adopting an amendment to its ordinance concerning road names.  required.  road name changes, range changes and deletions.  affected township(s).  May.    PUBLIC NOTICE  NOTICE OF PUBLIC HEARING  Please take notice that the Macon County Board of County Commissioners will conduct a public hearing on Tuesday, April 12,2022 at 6:00 o'clock, p.m. in the Commissioners Board Room located on the third floor of the Macon County Courthouse, located at 5 West Main Street, Franklin NC 28734, pursuant to the provisions of the N.C. Gen. Stat. 153A-239.1., to discuss proposed names for new roads in Macon County, North Carolina and to assign a range of road numbers in connection with the same, to consider requests for road name changes, to consider requests to delete certain roads and to consider a change of range of numbers for a certain roads. The public is invited to attend this public hearing and the Macon County Board of Commissioners will receive public comment upon the foregoing. Thereafter, it is anticipated that the Macon County Board of County Commissioners will adopt an amendment to its ordinance concerning road names in order to name such new roads and assign a range of road numbers in connection with the same, to change the range of numbers for certain roads, to delete a road and to make changes to road names asi it  deems appropriate.  Any person with questions concerning this public hearing may contact the Macon County 911 Addressing Office Monday - Friday between 8:00 A.M.  and 5:00 P.M. at (828)3 349-2547.  Attached is a list of said new roads and the proposed names for each of the and a proposed range of road numbers in connection with the same, the requested road name changes and the range of road number changes  same  requested.  This, the 28th day of March, 2022  1    e 3)  4    @ 5        - :    : 6  C    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY -] REPORIS/PRESENTATIONS  MEETING DATE: APRIL 12, 2022  9A. David Garrett, the Southwestern Commission Workforce Director, will be at the meeting to discuss a proposed change to the Workforce Innovation and Opportunity Act Consortium. A copy of the "Articles of Association and Agreement for the Southwestern Workforce Development Consortium," dated 03.01.2022, is included in the packet for your information and review, and Article III, Item 4 is the highlighted change.. Commissioner Shields is currently acting as the Chief Elected Official for the consortium. In another matter, please see the enclosed Realignment Opposition White Paper: January 2022," as the Southwestern Workforce Development Board (SWDB) is opposed to the realignment of the SWDB into a prosperity zone, and the reasons for that opposition are outlined in this document. Mr.  Garrett can expound on both ofthese matters at the meeting.  9B.  Commissioner Higdon has requested time on the agenda to discuss staffing issues in the Environmental Health section at Macon County Public Health. In connection with that, I have asked HR Analyst Tammy Keezer to prepare a spreadsheet that outlines ongoing recruitment efforts for the open environmental health specialist positions, and a copy of that is included in  the packet.  9C. Commissioner Higdon would also like to discuss safety concerns and the condition of the Nantahala EMS building, as well as work on the  proposed Nantahala brary/community building.  9D.  Public Health Director Kathy McGaha will present a list of recommended changes to the Macon County Animal Control Ordinance. A copy of that list, which contains 13 prioritized items, is included in the    packet for your information and review, and Mrs. McGaha can provide  further insight at the meeting.    Revised 03-01-2022  ARTICLES OF ASSOCIATION AND AGREEMENT FORT THE SOUTHWESTERN WORKFORCE DEVELOPMENT CONSORTIUM  ARTICLE I. TITLE AND PURPOSE  The contiguous units of local government listed below agree to establish a consortium pursuant to the provisions of N.C. G.S. Section 160A-464(1) to act jointly as a Workforce Investment Area under the Workforce Innovation and Opportunity, Act (WIOA), Public cLaw113-128 as enacted. July 22, 2014. This consortium shall be known as the. Southwestern Workforce Development  Consortium. ARTICLE II. MEMBERSHIP  The consortium shall be composed of the following independent and contiguous units of general purpose local government: Cherokee County, Clay County, Graham County, Haywood County,Jackson County, Macon County, and Swain County.  ARTICLE IlI. CERTIFICATION OF AUTHORITY  1. AUTHORITY UNDER STATE AND LOCAL LAW  Ina accordance with N.C. G.S. Section 160A-460, the member counties of the Southwestern Workforce Development Consortium certify that they possess full legal authority, provided by state and local law, to enter into this agreement and to fulfill the legal and financial requirements of operating as a Workforce Investment Area the Workforce Innovation and Opportunity Act for the entire geographic area covered by this agreement.  2.5 SPECIFIC RESOLUTIONS TO ENTER INTO AGREEMENT  Ina accordance with N.C. G.S. Section 160A-461, a copy ofthe duly executed resolution and appropriate board meeting minutes giving the respective counties specific authority to enter into this consortium agreement will be attached to this document and are 3. DESIGNATION OF CHIEF ELECTED OFFICIALS FROM EACH MEMBER UNIT OF GOVERNMENT Each member unit of government designates as chief elected official for Workforce Innovation and opportunity Act purposes, upon whose representations the State, the Workforce Development Board, the administrative entity and the other member units may rely, the duly elected Chairman of each representative County Board of Commissioners. If any county member of the consortium desires, it may designate any member of its Board as its "Chief Elected Official" for WIOA purposes, in lieu of having its Chairman serve in such capacity. Unless otherwise notified of such designation of another member ofi its Board, each county shall be deemed to have designated its Chairman as its "Chief Elected Official" for WIOA purposes. Such person shall be the signatory of this agreement and shall be authorized to execute such other agreements as are necessary for Workforce Innovation  incorporated herein by reference.  and Opportunity Act purposes.  4. The member units provide that the Chair (or designated appointee) of the Haywood County Board of Commissioners shall be authorized to exercise the functions of the Workforce    Revised 03-01-2022  Development local area Chief Elected Official which are required under the Workforce Innovation and Opportunity Act for a period oft two program years beginning July 1, 2015 and ending June 30, 2017. Thereafter the Chair of Macon County Board of Commissioners (or designated appointee) shall preside as Chief Elected Official for the local Workforce Development Area for two program years, followed by the Chair oft the Graham County Board of Commissioners (or designated appointee) for two program years, the Chair ofthe Clay County Board of Commissioners for two program years, the Chair oft the Cherokee County Board of Commissioners (or designated appointee) fort two program years, the Chair ofthe Swain County Board of Commissioners (or designated appointee) for two program years and the Chair oft the Jackson County Board of Commissioners (or designated appointee) for two program years. Thereafter the rotation among counties begins again with the Chair oft the Haywood County Commissioners (or designated appointee) serving as the Chief Elected Official for the local Workforce Development Area for two program years.  ARTICLE IV. DURATION  Ina accordance with N.C. G.S. Section 160A-464(2), this agreement shall become effective on the date of the last County Commissioner Chairman's signature and shall continue in effect until the local Workforce Development Areai is re-designated by the Governor of North Carolina or by termination of this Agreement by a member unit of government as provided for in Article XI.  ARTICLE V.A ASSURANCES AND CERTIFICATIONS  The member units will comply with the requirements of the Workforce Innovation and Opportunity Act, and regulations promulgated there under, all other applicable federal regulations, the statutes of the State of North Carolina, and written directives and instructions relevant to local workforce development area operation from the Governor of North Carolina  or his/her designee. ARTICLE VI. FINANCING  1. In accordance with N.C. G.S. Section 160A-464(5), it is anticipated that funding necessary to implement this agreement will be derived from federal grant funds received through the 2. The units of local government acknowledge that they arej jointly and severally accountable for liabilities arising out of activities under the Workforce Innovation and Opportunity Act, and all funds received by the local workforce development area pursuant to' WIOA. Liability includes, but is not limited to, responsibility for prompt repayment from non-program funds of any disallowed costs by the administrative entity of the local workforce development area, or any ofi its sub recipients or contractors, or the Workforce Development Board.  Governor.    Revised03-01-2022  3. Nothing contained in this Article (VI) shall be interpreted. sO as to prohibit the member county or counties from seeking contribution or indemnification from and sub-recipient, service provider, contractor, or from any other such responsible person ore entity. 4. Any entity ofj joint agency created or designated by this local workforce development area, including the Workforce Development Board, and Administrative Entity, shall be considered a public agency for the purposes of the Local Government Budget and Fiscal Control. Act.  ARTICLE vil. ESTABLISHMENT OF SOUTHWESTERN WORKFORCE DEVELOPMENT BOARD  The member units of government agree that the Southwestern Workforce Development Board shall be established in accordance with Section 107 of the Workforce Innovation and Opportunity Act and applicable State of North Carolina lawsi including G.S. 143B-438.11 The Chief Elected Official, as noted in Article II. 4., shall appoint members oft the Workforce Development Board from among persons nominated in accordance with the Workforce The composition of the Southwestern Workforce Development Board shall conform with the requirements of Section 107 oft the Workforce Innovation and Opportunity Act.  innovation and Opportunity Act.  ARTICLEVI".APPOINTMENT OF PERSONNEL  Appointment of personnel shall be as described in the Southwestern Workforce Development  Board/Chief elected Official Agreement.  ARTICLE REAL PROPERTY, EQUIMENT AND SUPPLIES  The Southwestern Workforce Development Consortium will follow all Workforce Innovation and Opportunity. Act requirements governing the title, use and disposition of real property,  equipment and supplies purchased with federal funds.  ARTILCE X. AMMENDMENTS  Ina accordance with N.C. G.S. Section 160A-464(7), this agreement may be amended at any time upon the consent of all parties as evidenced by resolution of the Chairmen of the Boards of Commissioners of the undersigned units of local government and as approved by the State. Ina accordance with N.C. G.S. Section 160A-464(8), the undersigned units of local government may request termination of this agreement at any time upon six months prior written notice, such termination to be effective when the Governor considers local Workforce Development Area redesignations or at the end oft thet then current grant administration agreement program year.  ARTICLE XI. TERMINATION    Revised03-01-2022  ARTICLEX".RATIFICATION  This agreement shall be effective upon ratification by the Boards of Commissioners ofeach of  the undersigned units of local government.  CHEROKEE COUNTY Signed this the Printed name Signature Cherokee County CLAY COUNTY Signed this the Printed name Signature Clay County  day of  2022  Chairman, Board of County Commissioners  day of  2022  Chairman, Board of County Commissioners  GRAHAM COUNTY Signedt this the Printed name Signature Graham County  day of  2022  Chairman, Board of County Commissioners    Revised 03-01-2022  HAYWOOD COUNTY Signed this the. Printed name Signature Haywood County JACKSON COUNTY Signed this the Printed name Signature Jackson County MACON COUNTY Signed this the Printed name Signature Macon County SWAIN COUNTY Signed this the. Printed name Signature Swain County  day of  2022  Chairman, Board of County Commissioners  day of  2022  Chairman, Board of County Commissioners  dayof_  2022  Chairman, Board of County Commissioners  day of  2022  Chairman, Board of County Commissioners    SOUTHWESTERN  workforce development board  REALIGNMENT OPPOSITION WHITE PAPER:January 2022  The Southwestern Workforce Development Board (SWDB) is the designated planning and administrative areai to receive funds from the Workforce Innovation and Opportunity Act (WIOA) for Cherokee, Clay, Graham, Haywood, Jackson, Macon, and Swain Counties. The SWDB and the ChiefElected Official, Gary Shields, are opposed to the realignment of SWDB into a prosperity zone. We do not support the statewide realignment as proposed by the NC Department of Commerce and the NC Works Commission for the following reasons: SWDB region was designated by the North Carolina Division of Workforce Solutions (NCDWS) based on factors such as common community growth patterns anchored by metropolitan and micropolitan statistical areas, shared labor pools, commuting patterns, coordinated economic development strategies, regional alignment with state and federal programs and services, and empowered to carry out programs and services that are of SWDB is already successfully aligned with the Council of Government or COG, also known as the Southwestern NC Planning and Economic Commission or the Southwestern SWDB's current alignment is to the Southwestern Commission, which serves as the designated Economic Development District through the United States Department of The Southwestern Commission successfully serves as the: fiscal agent and administrative SWDB and the Southwestern Commission work togethert to align the Comprehensive Economic Development Strategy to improve the local area' 's workforce infrastructure, and toj provide a skilled workforce for area job seekers and employers. SWDB has developed numerous strategic partnerships toi improve the prosperity oft the seven counties within Region A which would be threatened in al realignment. SWDB works with and supports the Mountain West Partnership which isa collective organization oft the County Economic Development Directors in Region A. SWDB applies local and regional workforce solutions to address common issues or opportunities within our rural area to coordinate state and federal program service delivery. Rural areas oftentimes do not succeed with the solutions applied in larger metro Historically, the majority of funding in the State gets allocated to larger metro areas because of the population base. That has been an acceptable and understandable practice.  mutual interests to member governments within Region A.  Commission.  Commerce: Economic Development Administration or EDA.  entity for the SWDB's WIOA programs.  areas.    What is not acceptable is the realignment of SWDB to the prosperity zone would more than likely follow the same narrative ensuring our: rural counties would be overlooked and their needed funding be redirected to counties with larger populations.  Because of these reasons and our commitment to serving our rural area we request to retain the current designation, geographic boundary, and appointed entities to carry out WIOA programs and activities, and that we do not support any final recommendation that separates these seven counties, merges them into larger areas, or consolidates other workforce boards into the region  served by the Southwestern Workforce Development Board.  Current state-wide Board map  North Carolina Workforce Development Boards  Cape Fear Workforce Development Board CapitalA Areal Workforce DevelopmentE Board Centralinav Workforce Development Board Charlotte Works Cumberland County Workforce Development Board Workforce Development Board Durhamv Workforce Development Board Eastern Carolina Workforce Development Board Gaston County Workforce Development Board Guilfordv Workforce Development Board High Countryy Workforce Development Board KerTar Workforce Development Board Lumber Riverv Workforce Development Board Mountain Areav Workforce Development Board Northeastern Workforce Development Board Piedmont TriadR Reglional Workforce Development Board  Region CV Workforce Development Board Regional Partnership Workforce Development Board Rivers Easty Workforce Development Board Southwestemy Workforce Development Board Triangle Southy Workforce Development Board Turning Pointy Workforce Development Board Western Piedmont Workforce Development Board a workforce NC Anelec developmentboards works Revised    Proposed map  North Carolina Prosperity Zone Regions Eacho contains between 10 and 17 counties and varies in population from! half au milliont to morei thant two millionresidents  LEAD XAAMEMAES Northeast Region  Piedmont Triad Rogion  North, Contral Region  Northwest Region  Westorn Region  Southwest Reglon  Southeast Region  Sandhills Reglon                6    N    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - OLD BUSINESS  MEETING DATE: April 12, 2022  10(A). Jack Morgan will present the latest change order on the Macon  Middle School renovation project for the board'srequest.    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - NEW BUSINESS  MEETING DATE: April 12, 2022  11(A). Please see the enclosed request from Housing Director John Fay to add a new position to his department. For your information, a Weatherization Crew Member is a Grade 21 on the county pay scale with an 11(B). A representative ofthe Community Funding Pool task force will be at the meeting to present the group's funding recommendations for the 11(C). Commissioner Beale and Shelly Foreman with Vaya Health will present information and a draft letter regarding the Child & Family Specialty Plan (CFPS). A copy of Ms. Foreman's PowerPoint presentation as well as the letter to Secretary Kody Kinsley of the North Carolina Department of  annual salary of $28,443.22 or hourly at $13.6746.  current fiscal year.  Health and Human Services is included in the packet.    Request to hire one crew member, pay grade 21, with initial funding currently committedi to Macon County under the existing American Rescue Plan Act (ARPA). The purpose of the ARPAI funds is to allow for ramping up to thei implementation oft the ARPA Weatherization Assistance Program (WAP). The Housing Department currently operates 11 programs and anticipatest the addition of another. The proposed new hire would be used and payed for with these program funds as well as ARPA funds. When the WAP ARPA program begins it may be necessary to hire an additional crew member based on  Duration ofe employment would be contingent upon funding availability. increased need for capacity to perform contract requirements.    Wlacon County  N COIN  9 CRVS  April 7, 2022  Secretary Kody H. Kinsley 2001 Mail Service Center Raleigh, NC: 27699-2000 Dear Secretary Kinsley:  N.C. Department of Health and Human Services  Asac commissioner in Macon County, the well-being of the children and families who reside there matters deeply to me. It matters to the Department of Social Services staff who work tirelessly to help bring strength and stability toi families. It matters to the people at Vaya Health, our LME/MCO, who collaborate with providers, stakeholders, and state and local agencies to continue to improve and expand access to much-needed services and supports close to home. And believe it matters to you and the dedicated individuals you lead at the Department of Health and Human Services who seek to improve the health, safety, and well-being of all North The intense scrutiny North Carolina's public behavioral health and child welfare systems have faced in recent years is understandable. Children and families served by those systems have a right to quality care, but there is no standard, one-size-fits-al" approach. The systems are not perfect, yet Vaya's collaborative efforts have built a solid foundation of stable, personalized, community-based care, with dedicated local providers who are deeply rooted in the  Carolinians.  communities they serve.  As proposed, the CFSP does not leverage the existing strengths of the LME/MCO system, or the resources already invested by the State of North Carolina into the Behavioral Health and I/DD Tailored Plan model. Vaya Health and other LME/MCOs have already been at work over the last several years on several of the initiatives outlined in the Child Welfare and Family Well- being Transformation Team's action plan and will carry that work into their Behavioral Health and I/DD Tailored Plan efforts. Recently, Vaya's Chief Population Health Officer, Rhonda Cox, wasi instrumental in helping to shape Transforming Child Welfare and Family Together: A Coordinated Action Plan for Better Outcomes, bringing her decades of experience with creating local solutions to the effort. Establishing an additional, separate statewide health plan to carry out those initiatives for a population currently receiving many oft the same services  MACON COUNTY COURTHOUSE, ANNEX PHONE 828-349-2000  5WESTN MAINSTREET  FRANKLIN, NORTHCAROUNA28734  FAX: 828-349-2400    through existing NCI Medicaid plans is not in the best interest of children and families and creates an increased risk for service and system tragmentation, as well as staffing shortages- especially in the rural parts of the state where staffing is already a challenge. A better idea is to Just as one turns to a trusted contractor when building a house, our communities rely on local agencies and organizations to help build well-being. In North Carolina, these agencies and organizations make up our state's public health system. Although under renovation through Medicaid Transformation, our system has a strong foundation with' Vaya Health-one built to offer stability and well-being to the children and families it serves. This kind of care will continue through regional Behavioral Health and I/DD Tailored Plans when they launchi in Decemberand building upon those established foundations will provide the time and support Therefore, lask that NCDHHS delay issuance of the CFSP Request for Proposal as described in the Feb. 18, 2022 Policy Paper, and instead consider a model that allows for regional plans  implement the action plan by building on what the LME/MCOs have done.  needed to succeed for our children.  aligned with the existing LME/MCO regions.  Sincerely,  Jim Tate  Chairman, Macon County Board of Commissioners    C 3 - S S E 0  S 5  2 E 5 E 8 E 0) a  D n  -  a    00  C  5  5  a a  - O - 9    o  4 5  80 9 D0 11 S 13 11    3 8        e 8 im  D  5 @ 9 E a S - -  0  A    le & -  5 S E  - E    3    3    8 1m 0 -  E  0  -  -  - -  D  13  e  e de 8 @ D   9 6    b0 a E a @ I E A> 8 - a a @ D I 8 @ @ - € 9 6 e 13 S S 3  E is - E de E de E o C M @ O O E n O 88 8 8 C 3 M E n 55 bn la 8 8 8 9 O - 9 O B t E b0 - b0 8 6 E B 0 3 4 @ 0 S 3 U R 1n V a V  : O 6O e @ o A 3 @ a 0 00 E - @ @ @ 0 in C 0 o V - @ , S O la 0  D  b0 - a 3  C  @ S - S = 3 9 4  D Y  8 5 A   a  b0 a   a de b0 @ e b0 e a  e a A    - a    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - CONSENT AGENDA  MEETING DATE: April 12,2 2022  Item 12A. Draft minutes from the March 8, 2022 regular meeting and the March 24, 2022 called meeting are attached for the board's review and Item 12B. Budget Amendments #220-231 are attached for your review and Item 12C. Approval of tax releases for the month of March 2022. This information will be forwarded to you separately prior to the meeting.  approval. (Mike Decker/Tammy Keezer)  approval. (Lori Carpenter)  (Delena Raby) Item 12D.  Approval of a Capital Project Ordinance for Greenway  Improvements in the amount of$250,000. (Lori Carpenter)  Item 12E. Approval of a contract with GPRS for underground location services at Franklin High School at a total cost of $3,500. .(Derek Roland) Item 12F. A copy of the ad valorem tax collection report, which will be forwarded to you separately prior to the meeting. Report only. No action is  necessary, (Delena Raby)    MACON COUNTY BOARD OF COMMISSIONERS  March 8, 2022 MINUTES  Chairman Tate called the meeting to order at 6:00 p.m. All Board Members, County Manager Derek Roland, Deputy Clerk Mike Decker, Finance Director Lori Carpenter and County Attorney Eric Ridenour, members of the news media, ANNOUNCEMENTS: Commissioner Beale requested Mr. Roland to share about the loss of a county employee that we. need to remember tonight. Mr. Roland stated that Reggie Perry, a long-time employee in the Maintenance Department, passed away recently and will be sorely missed by all who knew him. Commissioner Shields announced that a Vietnam Veteran's parade and presentation will be held on March 26, 2022, with the parade starting at 10:30 MOMENT OF SILENCE: Chairman Tate requested all those in attendance PLEDGE TO THE FLAG: Led by Commissioner Young, the pledge to the flag  county employees and interested citizens were present.  a.m. with a presentation to follow at 11:00 a.m. to rise and a moment of silence was observed.  was recited. PUBLIC HEARINGS:  (A): PUBLIC HEARING REGARDING THE AMENDED AND RESTATED AIRPORT HAZARD ORDINANCE: At 6:04 p.m., Chairman Tate called the public hearing to order. Mr. Ridenour stated there were no substantive changes made to the ordinance in order to meet the requirements of North Carolina General Statute (NCGS) 160-D. With no one from the public wishing to speak on the ordinance, at 6:07 p.m. Chairman Tate closed the hearing. Upon a motion by Commissioner Young, seconded by Commissioner Beale, the board voted unanimously to approve "An Ordinance of the Macon County Board of Commissioners for an Amended and Restated Airport Hazard Ordinance of the County of Macon, North Carolina," a copy of which is attached (Attachment 1) and is hereby made a part of these minutes..  Minutes 3.8.22 Page 1 of9    (B) PUBLIC HEARING REGARDING THE AMENDED AND RESTATED BUILDING CODE ENFORCEMENT ORDINANCE: At 6:07 p.m., Chairman Tate called the public hearing to order. Mr. Ridenour stated there were no substantive changes made to the ordinance in order to meet the requirements of NCGS 160-D. At6:07 p.m., with no one from the public wishing to speak on the ordinance, Chairman Tate closed the hearing. Upon a motion by Commissioner Shields, seconded by Commissioner Young, the board voted unanimously to approve "An Ordinance of the Macon County Board of Commissioners for an Amended and Restated Building Code Enforcement Ordinance for the County of Macon, North Carolina," a copy of which is attached (Attachment 2) and is hereby made a part of these minutes. (C)PUBLIC HEARING REGARDING THE AMENDED AND RESTATED BUILDING HEIGHT ORDINANCE: At 6:08 p.m., Chairman Tate called the public hearing to order. Mr. Ridenour again stated there were no substantive changes made to the ordinance in order to meet the requirements of NCGS 160-D. At 6:08 p.m., with no one from the public wishing to speak on the ordinance, Chairman Tate closed the hearing. Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve "An Ordinance of the Macon County Board of Commissioners for An Amended and Restated Building Height Ordinance of the County of Macon, North Carolina," a copy of which is attached (Attachment3 and (D)PUBLIC HEARING REGARDING THE AMENDED AND RESTATED SOIL EROSION AND SEDIMENTATION CONTROL ORDINANCE: At 6:08 p.m., Chairman Tate called the public hearing to order. Mr. Ridenour stated there was one change made due to a request from the state after the previous review. He explained that although the county followed the state. model in previously penning changes, the county needed to add a statement indicating a warning regarding a damaged silt fence would be issued prior to a fine being imposed. At 6:08 p.m., with no one from the public wishing to speak on the ordinance, Chairman Tate closed the hearing. Upon a motion by Commissioner Shields, seconded by Chairman Tate, the board voted unanimously to approve an updated version of "An Ordinance of the Macon County Board of Commissioners for An Amended and Restated Macon County Soil Erosion and Sedimentation Control Ordinance," a copy of which is attached (Attachment 4) and is hereby made a part of these minutes. (E)PUBLIC HEARING REGARDING THE AMENDED AND RESTATED WIRELESS TELECOMMUNICATION FACILITIES ORDINANCE: At  is hereby made a part of these minutes.  Minutes 3.8.22 Page 2 of9    6:09 p.m., Chairman Tate called the public hearing to order. Mr. Ridenour noted there was a substantive change to the existing ordinance in that appeals will now be, made to the Macon County Planning Board rather than the Macon County Board of Commissioners in order to meet the requirements of NCGS 160-D. At 6:09 p.m., with no one from the public wishing to speak on the ordinance, Chairman Tate closed the hearing. Upon a motion by Commissioner Shields, seconded by Commissioner Beale, the board voted unanimously to approve "An Ordinance of the Macon County Board of Commissioners for An Amended and Restated Wireless Telecommunications Facilities Ordinance of Macon County," a copy of which is attached (Attachment5) and is hereby made a portion of these  minutes.  PUBLIC COMMENT PERIOD: Andy Markum shared his experience with how access to a skate park can provide a social outlet and build self-confidence. He asked the board to consider investing in this project. Evan Lampkin reminded the board of his previous presentation and thanked the board for their ongoing support. John Cisneros commented that the skate park is going to be a free park and open seven days a week. He said with fewer and fewer activities for youth, this park would be an opportunity for them to build friends and a sense of community. Daniel Lawton stated that the community has raised almost $12,000 in funding and that the projected cost is over $100,000. He shared that $35,000 will be needed soon to cover the cost of concrete and rebar. Mr. Lawton commented that this park will provide years of fun in a free park and that the board's support could help in lighting a fire of importance to other organizations. Olga Pader stated she was here because the park is something very dear to her. She said the park would prevent the young people from breaking the law to do what they like and the group needs the support of the board. Ms. Pader emphasized that young people need a place to go, otherwise, they will take a wrong turn. Mary Ann Ingram shared about seeing a skate boarder on Walnut Creek Road and on Highlands Road and how unsafe this is for them. She said we: cannot afford to lose kids and these kids need somewhere to go that doesn't ADDITIONS, ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon ar motion by Commissioner Higdon, seconded by Commissioner Young, the board voted unanimously to approve the agenda, as adjusted, as follows: Toa add discussion of the proposed skate part under Old Business as Item To add consideration of a bid for patrol cars for the sheriff's department  take a lot of money.  10A, per. Commissioner Shields.  under New Business as Item 11E, per Mr. Roland.  Minutes 3.8.22 Page 3 of9    Pre-K for Highlands Area - Allison Tate, a teacher at the Highlands United Methodist Church Half-day Preschool Program, gave a background review of the preschool needs in Highlands and stated there is a desperate need for childcare with approximately 39 children currently on the waitlist for the two licensed daycare centers in Highlands. Mrs. Tate indicated there are 50 children on the Pre-K waitlist with up to a three-year waiting period. She said there are five Pre- K programs in Macon County, but none of them are in Highlands and the number of children needing the service is not decreasing. Additionally, Mrs. Tate shared that she will be retiring in May and they are not having any luck recruiting a replacement, as applicants prefer the benefits of the public school system. Maci Bears, a fourth-grade teacher at Highlands School, shared some statistical information about children who are able to attend a Pre-K program versus those who were not, including that the need for special education services is reduced by 39 percent for those attending a Pre-K program. Ms. Bears indicated that teachers and children have two years from the time a child enters school to make gains in their learning deficits, especially in reading, and that preschool is crucial to this process. Rich Delaney, the President and Managing Director of Old Edwards Inn Hospitality Group, shared that Old Edwards has over 500 employees and that availability of early childhood education has not increased with their growth. He shared that employees participate in annual surveys and childcare is always one of the top concerns. Mr. Delaney further stated that recruitment is getting more difficult as people look for educational opportunities and childcare options for their children more often than not when looking at job opportunities. Commissioner Beale stated he would get a report that Macon Program for Progress did around 2018/19 about childcare needs in Macon County for Chairman Tate to share with the presenters. He said the report is very alarming and although it is dated is probably still somewhat accurate. Commissioner Beale stated there is not a Head start program in Highlands and it is better to get children in the system at age three. Commissioner Shields shared that this seems to be an issue on a national level as our public school system is based on a K-12 structure, and the state relies on the counties to provide the brick and mortar. He said if these programs were available, some parents could go back to work. Commissioner Young inquired as to whether this was on Dr. Chris Baldwin's budget for Macon County Schools for the next fiscal year. Dr. Baldwin stated it was not on the horizon for the capital outlay plan. He said there are currently around 90 Pre-K slots in the Franklin area, with 51 of those being income based at approximately $475 per month. Jeff Weller, a member of Advance Highlands Education Committee (AHEC), presented a draft plan completed by NOVUS Architects following a planning study funded by AHEC at a cost of $35,000. Mr. Weller stated the plan focused on three primary areas: (1) Provide Pre-K services on campus at Highlands School, (2) Integrate Project-based Learning (PBL) curriculum, and (3) Provide enhancements to CTE curriculum career training. He indicated the estimated cost will be around $5 million, and the plan has been endorsed by the Macon  Minutes 3.8.22 Page 4 of9    County Board of Education. Commissioner Beale said the next step would be for the board of education to include this plan in its capital improvement plan request. Chairman Tate reminded the board that this was one of his budget priorities for the upcoming fiscal year and believes it to be a huge economic driver US Forest Service Plan Update - District Ranger Troy Waskey was unable to attend and this item will be moved to the April regular meeting agenda.  for the county.  No Wrong Door - No Wrong Door Director Sheila Jenkins gave an overview of the history of No Wrong Door and an update on current services provided. Ms. Jenkins shared that the program is a peer-based approach to help those with mental health or substance abuse challenges. She indicated they provide parenting classes, life skills classes, a food pantry, clothing, pay for hotel rooms for: the homeless, provide tents and provide transportation. Derek Jones, a member of the No Wrong Door Board and the Macon County Jail Administrator, shared an update on the services that No Wrong Door has provided to inmates and their families. He said No Wrong Door works with the judicial system to assist with wrap-around services needed both in the jail and upon release. Mr. Jones reported that No Wrong Door has been asked to provide DWI-related services and is in the process of getting approval. Commissioner Beale stated that No Wrong Door is serving more and more homeless folks and is seeing homeless situations where both parents are: working, theirchildren are in school, and they cannot find housing. Sheriff Holland voiced his appreciation for No Wrong Door, their board members and those who had been involved since its Resolution in recognition of Macon County Crawford Senior Center volunteers - Macon County Senior Services Administrative Officer Jennifer Hollifield shared that the center lost about half of their volunteers during the COVID pandemic, as most of them are elderly and wanted to protect themselves. In spite oft this loss, Ms. Hollifield stated volunteers provided 3,200 hours of their time in 2021 which consisted of serving 676 individuals (400 volunteer hours) in the SHIIP program, providing 820 hours of activities, delivering 10,000 home meals (1,000 volunteer hours), and serving 26,000 congregate meals. She stated she was passionate about the volunteers and requested the board approve the resolution declaring April 17-23, 2022 as Macon County Volunteer Week. Upon a motion by Commissioner Beale, seconded by Commissioner Young, the board voted unanimously to approve. the resolution as presented, a copy of which is attached (Attachment 6) and is hereby made a part of these minutes.  inception and in its ongoing success.  Minutes 3.8.22 Page 5 of9    OLD BUSINESS:  Skate Park - Tim Shaw with SK828 Franklin stated the new skate park would be a ,000-square-toot concrete park with a cost exceeding $120,000. He stated there would be opportunities for beginner to expert level skate boarding, and JE Dunn Construction, the company who is building the new hospital, will build the complex. He said the park would also allow bicycles, inline skates and even roller skates. Mr. Shaw shared that the youth involved have raised over $10,000 and have deposited those funds through the Region A Foundation, who is the. fiduciary agent. He said they have applied for a grant and has asked for support from the Franklin Town Council. After some discussion regarding oversight, supervision, liability, budget and lighting, a motion was made by Commissioner Shields, seconded by Commissioner Beale, to allocate $35,000 from contingency to the Region A Foundation for the skate park. The vote was unanimous. Mr. Shaw was asked by members of the board to request additional funds for next fiscal year by sending a request to the county manager before April 15, 2021.  NEW BUSINESS:  Business Development Center Lease Renewals = Economic Development Director Tommy Jenkins presented three renewals for the lease of space in the (1) AG1, LLC. Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve a resolution declaring the property (Unit A) as surplus along with a one- year lease that will commence on December 1, 2021 and end on November 30, 2022. The monthly rent is $1,840, and copies of the resolution and lease are attached (Attachment7) and are. hereby made (2) TECO SSL, Inc. Upon a motion by Commissioner Higdon, seconded by Commissioner Young, the board voted unanimously to approve a resolution declaring the property (Unit B) surplus along with a one- year lease that will commence on November 14, 2021 and end on November 13, 2022. The monthly rent is $1,218, and copies of the resolution and lease are attached (Attachment 8) and are hereby made (3) Waterwheel Manufacturing, Inc. Upon a motion by Commissioner Young, seconded by Commissioner Shields, the board voted unanimously to approve a resolution declaring the property (Unit C) surplus along with a one-year lease that will commence on July 1,2021 and end on June 30, 2022. The monthly rent is $212 a month, and  county's Business Development Center, as follows:  a part of these minutes.  a part of these minutes.  Minutes 3.8.22 Page 6of9    copies of the resolution and lease are attached (Attachment 9) and are  hereby made a part. of these minutes.  Solid Waste - Solid Waste Director Chris Stahl presented proposed contracts for services related to the closure of Phases I and II of the Macon County Landfill.  There are four contracts in total, as follows:  1) McGill Associates for construction services  2) BLE Bunnel-Lammons Engineering, Inc.) - design support services for 3) BLE Bunnell-Lammons Engineering, Inc.) - soil stockpile sampling and 4) BLE Bunnel-Lammons Engineering, Inc.) - Construction Quality Upon a motion by Commissioner Young, seconded by Commissioner Higdon, the board voted unanimously to approve the contracts as presented and the accompanying budget amendment to allocate funds from fund balance to Fund Mr. Stahl also presented a resolution exempting engineering services for groundwater monitoring reporting, and upon a motion by Commissioner Young, seconded by Commissioner Higdon, the board voted unanimously to approve the resolution as presented. A copy of that resolution is attached (Attachment 10)  permit application and plan testing services Assurance (CQA) services  64.  and is hereby made a part of these minutes.  Consideration of Change Order #015 on the Macon Middle School renovation project - Jack Morgan explained the details of the change order, which totals $27,960, stating that most of the changes were housekeeping items along with a new item to cover a dirt garden near the entrance with concrete. Upon a motion by Commissioner Young, seconded by Commissioner Shields, the board voted unanimously to approve the change order as presented and the accompanying budget amendment. A copy of the change order is attached (Attachment 11) and is hereby made a part of these minutes. Ms. Hall noted that this leaves a balance of $362,136 in the project contingency fund. Consideration of resolution regarding referendum on levy of a one-quarter- cent county sales and use tax - Mr. Roland reminded the board of the discussion regarding this item at the budget kick-off meeting. He read part of the resolution and stated this would help with the Franklin High School project as well as many other projects that had previously been mentioned. Mr. Roland indicated an estimated $1.7 million in additional revenue would be generated annually and can be used for any expenditure. He noted that item #3 a question on the ballot of the resolution has to be worded as presented on the ballot. After some discussion regarding advertising and getting support from the  Minutes 3.8.22 Page 7 of9    school board, a motion was made by Commissioner Higdon, seconded by Commissioner Shields, to approve the resolution as presented with the item to be on the general election ballot and this board reviewing the ballot before it is printed. The vote: was unanimous and a copy of the resolution is attached Patrol car bid discussion = Mr. Roland stated that the purchase order for four Dodge Durangos for the Macon County Sheriff's Department in the amount of $140,720 was cancelled by the dealership with an indication that no more Dodge Durangos were going to be built in 2022. He indicated that Sheriff Holland had contacted a dealership in Kentucky who had nine of them available for purchase, which would cover the four budgeted for this fiscal year, four due for replacement in the next fiscal year, and one from an insurance settlement. Mr. Roland requested to release a Request for Bids on March 16, 2022 to close on March 23, 2022. He indicated the vehicles are being held by the dealership who will respond to the bid, although others may respond as well. Mr. Roland had prepared a budget amendmentin the amount of $243,711 to allocate funds from fund balance to cover the additional cost of the vehicles and equipment purchases. Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve the request as presented and  (Attachment 12) and is hereby made a part of these minutes.  to delegate approval authority of the bids to Mr. Roland.  CONSENT AGENDA: Upon a motion by Commissioner Higdon, seconded by Commissioner Young, the board voted unanimously to approve the consent agenda as presented, which includes: (A) Minutes of the February 3, 2022 continued session and the February 8, 2022 regular meeting, (B) Budget Amendments #187-192, (C) Tax releases for February 2022 in the amount of $2,123.15, (D) Audit contract for the fiscal year ending June 30, 2022, (E) Approval of sale of property by private sale by the county manager, and (F) the monthly ad valorem tax collection report, for which no action is necessary. (A) Airport Authority (2 seats) - Upon a motion by Commissioner Beale, seconded by Commissioner Young, the board voted unanimously to reappointJack: Horton and Richard Rhodes to the Macon County Airport Authority. Term of (B) Library Board (2 seats) - Upon a motion by Commission Higdon, seconded by Commissioner Beale, the board voted unanimously to reappoint Bill Dyar and Debbie Tallent to the Macon County Library Board of Trustees. Term of  APPOINTMENTS:  appointment is for six years.  appointment is for three years. CLOSED SESSION = None..  Minutes 3.8.22 Page 8 of9    ADJOURN: With no other business, and at 8:40 p.m., upon a motion from Commissioner Higdon, seconded by Commissioner Beale, the board voted  unanimously to adjourn.  Derek Roland  Jim Tate Board Chair  Ex Officio Clerk to the Board  Minutes 3.8.22 Page 9 of9    MACON COUNTY BOARD OF COMMISSIONERS  SPECIAL MEETING March 24, 2022 MINUTES  Chairman Tate called the meeting to order at 6:00 p.m. as provided for in the Notice of Special Meeting of the Macon County Board of Commissioners, a copy ofwhich is attached (Attachment 1) and is hereby made a part of these minutes. Commissioners Jim Tate, Paul Higdon, Josh Young and Gary Shields, County Manager Derek Roland, Deputy Clerk Mike Decker, and members of the news media, county employees and members of the broadband committee were present. Commissioner Ronnie Beale participated via conference phone. County Attorney Ridenour and Finance Director Lori Carpenter were absent. Mr. Roland introduced the request for approval of match funding for a NC GREAT broadband grant opportunity. Mr. Roland stated this would not: require any new funding and recognized the importance of pursuing the grant for the benefit of the county. He stated $350 million has been set aside statewide for this round of funding and thanked the broadband committee members for their work in reviewing the grant requirements, conducting meetings with stakeholders and preparing the application. Mr. Roland also thanked state Rep. Karl Gillespie and state. Sen. Kevin Corbin for their support in bringing officials from Raleigh to Macon County to participate in public forums regarding broadband. Mr. Roland shared that the deadline for the grant is April 4, 2022 and that is the reason for scheduling today's meeting. He indicated that two private companies (Balsam West and Altice) have proposed three different projects for submission for this round offunding prior to today, and a third company (Frontier) submitted aj proposal today, making a total of four applications for submission. The three proposals received prior to today have a combined total of $10.6 million with a plan to bring broadband service to approximately 2,000 unserved and underserved customers in the northern and southern portions of Macon County. He further explained that most of the information about the proposals is proprietary information and cannot be shared until the grant is submitted. Mr. Roland reported that the broadband committee has recommended that tin an effort to demonstrate partnership, $200,000 should be appropriated from American Rescue Plan funds received from the federal government to provide a local match to each of the applications. He indicated this would equate to  Minutes 3.8.22 Page 1 of2    $50,000 per application, but advised that not all applications will be awarded. Ifthe grant is not awarded, the match funds will remain untouched. Mr. Roland stated the allocation of match funds would put these four providers at an advantage by giving them an automatic six additional points on their application scores. In addition, he said the private provider match would be reduced from 30 percent to 15 percent, meaning the for these $10.6 million projects, the private provider match decreases from $3.2 million to $1.6 million. Mr. Roland requested that the board allocate $200,000 in American Rescue Plan funding to be used for a local match on GREAT grant submissions as well as authorization for him to write a letter of support reflective of this commitment After a brief discussion regarding the application scoring and award process, upon a motion by Commissioner Shields, seconded by Commissioner Beale, the board voted unanimously to allocate $200,000 in American Rescue Plan funding to be used for a local match on GREAT grant submissions and authorized Mr. Roland to write a letter of support reflective of this commitment for these ADJOURN: At 6:36 p.m., upon a motion by Commissioner Higdon, seconded by Commissioner Young, the board voted unanimously to adjourn.  for these applications.  applications.  Derek Roland  Jim Tate Board Chair  Ex Officio Clerk to the Board  Minutes 3.8.22 Page 2 of2    MACON COUNTY BUDGETAMENDMENT AMENDMENT20 FROM: Doug. Johnson  DEPARTMENT: Soil and' Water Conservation  EXPLANATION: Move money to cover vehicle repair fori insurance settlement  ACCOUNT 113839-485000 114940-556503  DESCRIPTION Insurunce Setllements Vehicle Repairs and Maintenance  INCREASE 697.00 697.00  DECREASE  REQUESTEDI BY DEPARIMENIHEAD. Jaa JGHNISOP  RECOMMENDED! BYF FINANCEOFFICER APPROVED BY COUNTY MANAGER  jualay  ACTION BY BOARD OF COMMISSIONERS 4/12/22 APPROVED. ANDJ ENTERED ON MINUTESDATED  CLERK    MACON COUNTYBUDGET AMENDMENT AMENDMENT, #har FROM: Robert LHolland DEPARTMENT: ACCOUNT 11-3839-4850-00  Sheriff DESCRIPTION Insurance  EXPLANATION: Insurance Settlement  INCREASE $6,146.00 $6,146.00  DECREASE  11-4310-5565-03 Vehicle Repairs  REQUESTED BY DEPARTMENTI HEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER  alas  ACTION BY BOARDOF COMMISSIONERS 4lizf2z APPROVED AND ENTEREDONI MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENT! aaa FROM: Robert LHolland DEPARTMENT: ACCOUNT 11-3839-4850-00 11-4310-569601  Sheriff DESCRIPTION Insurance Settlement Equipment Vehicles  EXPLANATION: Insurance Settlement  INCREASE $13,079.00 $13,079.00  DECREASE  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED AND ENTERED ON MINUTES DATED  Mnles  4/12/2022  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENTE223 FROM: FINANCE DEPARTMENT: EXPLANATION: 113584-439401 115836-568300  January 31,2022  SENIOR SERVICES Extra: funds from HCCBG DESCRIPTION Congregatel Meals Meals  INCREASE $19,441 $19,441  DECREASE  $  REQUESTED BY DEPARTMENTI HEAD RECOMMENDEDBY FINANCE OFFICER APPROVED BY COUNTYMANAGER  ACTION BY BOARDO OF COMMISSIONERS 4112/2022 APPROVED, AND ENTEREDONA MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENT #2324 DEPARTMENT: HEALTH EXPLANATION:  State reduced funding due to the restrictions by COVID-19. Need to  decrease total budget from $193,552 to $133,552 in expenditures and revenue.  ACCOUNT 115153-565031 113511-426007  DESCRIPTION Contracted Services  INCREASE  DECREASE 60,000.00 60,000.00  Minority Diabetes Prevention Grant  REQUESTED BY DEPARTMENTHEAD bpuaiske RECOMMENDED BY FINANCE OFFICER ilap  APPROVEDBY COUNTY MANAGER  ACTIONI BY BOARD OF COMMISSIONERS 4i2/2022 APPROVED AND ENTERED ON MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENT; # nas DEPARTMENT: HEALTH  Date:  3/15/2022  Receiving new funding for Covid-19 per AA 716FY22.  ACCOUNT 113511-445719 115117-555106 115117-555150 115117-556001 115117-556005 115117-556011 115117-556603 115117-556803 115117-559202 115117-569502  DESCRIPTION 716CDC COVID-19 Vaccine Revenue Contracted Services Public Education Office Supplies Computer Supplies Operating Supplies Property/Buildin Advertising Telephone Capital Equipment  INCREASE $ 101,513.00 $ 25,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 16,513.00 $ 5,000.00 $ 5,000.00 $ 10,000.00  DECREASE  REQUESTED BY DEPARTMENTHEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER  chaz Mibla  Kon    ACTIONBY BOARD OF COMMISSIONERS 4/12/2022 APPROVED AND ENTERED ON MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  aa6 VETERANS Rollf forward donation from VVA  DESCRIPTION  INCREASE  DECREASE 430.00 430.00  113840] 417900FUNDBALANCE: APPROPRIATED 115820] 575055/DONATONS/GIFTS  REQUESTED BY DEPARTMENT HEAD LeT.br RECOMMENDEDI BY FINANCE OFFICER EMILOA  APPROVED BY COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED & ENTERED ON MINUTES DATED  4/12/2022 reubg  CLERK    MACON COUNTYBUDGET/ AMENDMENT AMEDMBNTE2a7 FROM: Lindsay Leopard DEPARTMENT: Sheriff'sOffice  EXPLANATION: Appropriate calendar sales revenue to purchase tourniquets for officers.  ACCOUNT 113840-417900 114310-556000  DESCRIPTION Fund Balance Appropriated Supplies  INCREASE $5,115.00 $5,115.00  DECREASE  REQUESTED BY DEPARTMENTHEAD REÇOMMENDED! BY APPROVED BY COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVDANDENTERED ON MINUTES DATED  R  4H12/2022 metg  CLERK    MACONCOUNTYBUDGETAMENDMENT AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  238 114370  TOCOVER INRI TESTSTRIPS FPRCCP  DESCRIPTION  INCREASE $ $  DECREASE 260.00 260.00  113850 445807 DONATIONS- EMS 114370 556002 MEDICAL SUPPLIES  REQUESTED BY DEPARTMENT HEAD RECOMMENDEDI BY FINANCE OFFICER APPROVED BY COUNTY MANAGER APPROVED & ENTERED ON MINUTES DATED  ACTION BY BOARD OF COMMISSIONERS 4112/2022 moty  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENT# 029 FROM: FINANCE DEPARTMENT: TRANSIT EXPLANATION: ACCOUNT 11-5837-5683-00 11-3570-4351-12 11-4935-5500-01 11-3584-4394-01  Transfer HCCBG Funds to the Senior Center  DESCRIPTION Congrete Meals TITLE III-HCCBG Salary Cong Meals  INCREASE DECREASE $ 23,500.00 $23,500.00  23,500.00 23,500.00  REQUESTED BY DEPARTMENT HEAD: RECOMMENDED BY FINANCE OFFICER: APPROVED BY COUNTY MANAGER: ACTION BY BOARD OF COMMISSIONERS, APPROVED ANDI ENTERED ON MUNIS DATED:  La & Bulst  4li2/2022 meebg  CLERK:    MACON COUNTY BUDGET AMENDMENT AMENDMENTH 230 FROM: FINANCE DEPARTMENT: EXPLANATION: Revenue  April 4, 2022  DSS New Allocation DESCRIPTION APS Essential Services  INCREASE $4,829 $4,829  DECREASE  Erpindw APS Essential Services  REQUESTED BY DEPARTMENTHEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER  ACTIONBY BOARD OF COMMISSIONERS 4H/2022 meehng  APPROVED ANDI ENTERED ON MINUTES DATED  CLERK    MACONO COUNTYBUDGET. AMENDMENT AMENDMENT # DEPARTMENT EXPLANATION ACCOUNT  2.31 School Capital Projects High School. DESCRIPTION  Transfer $3,500f from contingency for location of underground spring line atF Franklin  INCREASE  DECREASE 3,500 3,500 3,500  119000 9800461 TRANSFER TOF FUND4 46 119900 PIOCONTINGENCYPUNDS 463033 980011 TRANSFERI FROM GENERAL FUND 466033 555100PROFESSIONAL FEES  3,500  REQUESTED BY DEPARTMENT HEAD DInk Rolan! RECOMMENDEDI BY FINANCE OFFICER R  APPROVED BY COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED ENTERED &E CLERK  12/2022  eebag  ONI MINUTES DATED    PROPOSAL  Macon County, NC  GPRS  WHAT'S UNDERNEATH MATTERS  UTILITY LOCATING LEAK DETECTION VIDEO PIPE INSPECTION CONCRETE IMAGING  1  ( CANGUHATIVEA APPECACN  GRE 089  es meps inducedwitrey oganzasbppftons ncrEEs  ute nd  GAD SpoRy  ASSEDS    rgjecy  aesponng  INPURSUIT OF 100% SUBSURFACE DAMAGE PREVENTION  GPRSINC COM     GPRS  GPRSINC COM   March 31, 2022 Client: Macon County, NC Attn: Jack Morgan morganemaconncore,  Submitted By: Ryan Mewha Business Development Manager Carolinas 704.218.0060 yen-mewhaegpsinccom  Project: 100 Panther Drive, Franklin, NC28734  GPRS appreciates the opportunity to provide this proposal. lencourage yout to visit our website www.gprsinc.com) and contact any oft the numerous references listed. Our insurance certificate and' W-9 can also be downloaded here. Please feel free to contact mei if you have any questions, or if you need additional information. Visit www.simspec.org for an overview of our industry-leading best  practices that will be applied to this project. SCOPE OF WORK  We understand the scope to be to search for a spring line underneath developed land for approximately 1900 linear feet. We will locate this line using) VPI. We willa also attempt to provide the depth forawater line. Utilities willl ber marked on the: surface using paint, flags, or other appropriate means. The client will be responsible to provide drawings or notify GPRS of any utilities known to be entering the work areai for which there are no apparent surface features or structures that are visible from the work area. The areas should bel laid out, marked, and cleared ofo obstructions prior to oura arrival in order to avoid additional charges.  EQUIPMENT  Underground: Scanning GPR Antenna. The antennal frequencies range from 250 MH2-450 MHzi isr mountedi inas strollerf frame which rolls overt the surface. Thes surface needs tol be reasonably: smooth and unobstructed in order to obtain readable scans. Obstructions such as curbs, landscaping, and vegetationv willl limitt thef feasibility of GPR. The datai is displayedo ona as screen andr markedi int thef fieldir in realt time. The total deptha achieved can bea as mucha as 8'orn morev withthisa antennab butcany varyw widely dependingo ont thet types ofn materials! being scannedthrough. Somes soiltypess such as clay mayl limit maximum depthst to3'd ork less. As depthi increases, targetsr must! bel larger inc order tob bec detected and non- -metallic targets can bee especially difficultt tol locate. Depths provided should always bet treateda as estimates ast theira accuracy cant bea affected by multiplef factors. Forr more information, pleasev visit: link Electromagnetic' Pipe Locator. The EMI locator can passively detectt thes signals from live ACp power orr radio signals travelling alongs some conductive utilities. Itcana alsob beu usedi inc conjunctions withat transmitterto connect directlyt to accessible, metallicp pipes,ri risers, artracer wires. Acurrentiss sentt through the pipe ort tracer wire atas specific frequency and the resultings signal cant then be detected! byt ther receiver. Au utility's abilityt tob bel located depends ona variety off factorsi includinga accesst tot the utility, conductivity, grounding, interference from other utilities, andr many others. Depths provided shoulda always GPS. This handheld GPS unit offers accuracy down to 4i inches, however, the accuracy achieved will depend ont thes satellite environme ent att thet time of collection ands should notb bec considered tob bes survey- grade. Features canb bec collected asp points, lines, ora areas andt then exporteda as aKMU/KMZ ar overlaid Robotic Crawler Camera. Thisr modular,E 6-wheelrobotic video pipei inspection camera (crawler) iscapable of0" turns ande equipped withy varyingv wheel treads ands sizes toa adaptt ton mostp pipe applications." The crawleri is typically used toi inspecta andl loçate pipest thata are 8"in diameter ands greater. The crawler isc controlled by and operator att thes surfaçe usingan remote çontrolt thata allowst forv video tobev viewedl livec during collection so observations can ber made and noteda ast the crawlert travels throught thep pipe. Thiso camerai ise equipped witha a512H Hzs sondel behindthe camera! head thato cant bel locatedf froma above ground and provide the approximate depth tot thep pipe forp pipes up to 10' deep. Thei jocatable: signalf from the sonde does not pass through metal pipes ors solid metal barriers except for cast-iron. Access through a structure such as a manhole, catch basin, etc. or an open pipe within arm's reach is requiredf for inspection service andl locating. Wheni inserted, the camera can bec directedt throught the pipe toamaximum of 1000'. For large diameter pipe applications (24" and above) the crawler cant be coupled witht thec carriage thata allows forl larger and more ruggedy wheelst to bea attached and alift that raisest the camera head upt to1 18" allowingf fort thec camerat to bec centered Int thep pipet forl lines up to3 36"i inc diameter. Ifthep project requires entry into confineds spaces tog gain accesst tot thes subjectp piping, this would need to bec coordinated byt the client anda permit obtainedit if required. Video andp photos oft thei interior ofp pipescan bep provideda along with inspection reports. Inspection reports are available uponr request priort to execution off fieldv work. Forr more information, please visit: 512 Hz Sonde, Thes sonde canb bec connected tot the endo of thet traceable rodder and pushedt througha ana accessible pipe. This sondet transmits a signal at a512 Hzf frequency thato can pass throughcast-iron) pipes orr non-metallic pipesa and be detecteda atdepths ofv up to1 10'- -15' depending ont thec conditions. The  bet treateda ase estimates ast theira accuracyo canb bea affected! byr multiple factors. Forr morei information, pleasev visit: link  ona aCAD drawing. Forr more information, pleasev visit:! Link  Link  signalc cant then bel locatedf fromt the surface usingt thet EM pipe! locator. Forr morei information, please visit:link  UTILITY LOCATING VIDED PIPE INSPECTIDN CONCRETE IMAGING REPORTS & DRAWINGS LEAK DETECTIDN  Page: 2of4    GPRS  GPRSINC COM A  MAP OFSCAN AREA  Franklin High School  GM-INETAE  UMPRTST  E9.  CAS 0Ofeet  This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Centrol f  UTILITY LOCATING VIDEO PIPE INSPECTION CONCRETE IMAGING 1 REPORTSE DRAWINGS LEAK DETECTION  Page3of4    GPRS PROJECT COSTS SCANNING/FIELD MARKINGS MOBILIZATION JOB: SUMMARY GPS MAP TOTAL FORMAL REPORT CAD DRAWING billeda at time anda a half. use ofthes state One Calls system( (811). additionais safetyt training.  GPRSINC COM AAA  Described onl Page: 1 PDF document withb brief description ofe equipment used, findings, limitations, site photoss sent atc conclusion of everyjob. Findings will be collected with GPS and displayed with ana aerial image background. Results arer nots survey-grade accuracy. See example: Link  $2900  ROBOTIC CRAWLER CAMERA Tracel linesf froma accessible cleanouts ands storm drainsb byN NASSCO-certified operator.  *$2900 Initialok $300 InitafR $300  TCN See example: Link gradea accuracy. See example: Link  Detailed NASSCO reporto off findings with photos, example data, and a site sketch (if applicable) in addition tot the basic summary reportt thati isi included with every job. Findingsy willl bec draftedi in CADV with ana aeriali image background.. Al linework version willa also bep providedi ifthec client provides ane existing drawing. Results arer nots survey-  Thisp price assumest thatv we willb be given accesst top perform thev work duringr normal, weekdayb business! hours (7am-5pm). Hours outsidec oft theset times aret typically A thorough utility searcho cand only bec completedi IfGPRS is given access to allu utilitys structures, interior ande exterior. This servicei is nevera a replacement fort the Allofo ourt technicians have OSHA-10s safetyt training or greater. Site-specific safetyt trainingisr noti included int this quote, Please notify usi ifthisp projectr requires These rates assume that there arer no certified payroll requirements. GPRS has not been notified ofa any PLA, DIR, or Certified Payroll requirements. If GPRS This proposal is subject to the General Terms and Conditions for Services of Ground Penetrating Radar Systems, LLCP posted at Link (the "Terms and Conditions") and is hereby incorporated by reference into and made a part of this proposal. Customer acknowledges ith has read and agrees tol bel bound by such Terms and Conditions. Int the event of any conflict betweeni the terms of this proposal and the Terms and Conditions, the Terms and Conditions will prevail, Customer also acknowledges that Ground Penetrating Radar Systems, LLCr may, from timet to time and ati its discretion, modifyt the Térms and Conditions and Customer agrees  As-b builts anda any other applicable drawings should ber made availablet to GPRS prior tot the projecti if possible.  receives notice thata any ofthese conditions exist, there will bea additional costs  tol be bound bys such1 Terms and Conditions as modified. PROPOSAL-SPECIFIC TERMS & CONDITIONS  Customera agreest ton meeta andp perform allrequirements describedint this documenta and! hasf fullyr read and understands: allit tems listedv withint thisc document. Itist the customer's responsibility top preparet thes sitef fors scanning, including clearly identifying: areas tobe scanned, securing access toa alla areas requiredf for scanning, andk keepingt these: areas cleara andf free ofc obstructions. Delays causedt by customer's failure to dos sor mayr resulfi ina ani increased price. 3. GPRS does not conduct ani investigation, analysis, ori interpretation ofs soil composition, soil/concrete conditions, ore geophysical, geological, engineering,or lands surveying information. Customer: acknowledges it understands that we arer merelyr reportingr retrieved dataa andt that wec do NOT provide geophysical, geological, engineering, orl lands surveyings services. Customer shouldo contact a professionali int those fields ifsuchs services arer needed. Ifany work tob bep performedi iswithinar road ors street, unless specificallyi includedb by GPRS within this proposal, itist thec customersreponsblty top provide adequate traffico control to allow GPRS'p personnelt to: safely ande efficiently worki int ther road/street. Ifthis proposali isr nota accepted within 900 days oft the dates shown onF Page 1thent the pricingr may bes subject tor review. Iffors some réasont thet technician: arrives ons site andt thev work is cancelledt there willl bea a charge of$500.00p per requested technician.  ACCEPTED AND AGREED: Billing Company Name: MALoN COUNTY Company Phone/Email: 028-344 200 Print Name: DEREK L. Rotm2  Billing Address: 5, var MAIw S7. FRAPKLIN NC 287341  PO#:  Job#:  Signature LEnA Date: 4.5.2).  UTHITY LOCATING VIDEU PIPE INSPECTION CONCRETE IMAGING REPORTSEORAVIMES LEAK DETECTION  Page4of4    MACON COUNTY,NORTHCAROLINA CAPITAL PROJECT ORDINANCE GREENWAY IMPROVEMENTS  BE IT ORDAINED by thel Macon County Board of Commissioners, Macon County, North Carolina, that, pursuant to Section 13.2 of Chapter 159 oft the General Statutes ofl North Carolina, the SECTION1. The project authorized is Greenway Improvements funded by a grant from the State SECTION2. The officers oft this unit are hereby directed to proceed with the capital project  following capital project ordinance is hereby adopted:  Capital and Infrastructure Fund.  within the terms oft the budget contained herein.  SECTION3. The following amounts are appropriated for the project:  Improvements Total  $250.000 $250.000  SECTION4. The following revenues are anticipated to be available to complete the project:  State Capital & Infrastructure Fund Grant $250.000  Total  $250,000  SECTION5. The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records tos satisfy the requirements of the General Statutes of the SECTION 6. The Financel Director is hereby authorized to transfer appropriations between line SECTION7. Copies of this capital project ordinance shall be furnished to the County Manager  North Carolina,  items within the capital projects fund.  and the Finance Director for direction in carrying out this project. ADOPTED this 12th day of April 2022.  James P. Tate, Chairman Macon County Board ofCommissioners    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - APPOINTMENTS  MEETING DATE: April12,2022  13A. Town of Franklin Planning Board (ETJ representative): Town Planner Justin Setser with the Town of Franklin, the Franklin Town Council voted at its April 4, 2022 meeting to reappoint Janet Greene as the Extra-Territorial Jurisdiction (ETJ) representative on the town's planning board. Mr. Setser is requesting that the commission concur with that 13B. Southwestern NC HOME Consortium Board of Directors: Mr. Roland is recommending that Housing Director John Fay be appointed to the Southwestern NC HOME Consortium Board of Directors as outlined in the enclosed memorandum from Caroline LaFrienier, a Senior Project Manager with the Southwestern Commission. Term of appointment is until  Per  reappointment, with the term to expire April 14,2025.  resignation or replacement by the local government.    outiweserncommsson 125Bonnielane Syiva, NC28779  Pnone.828.5861962 Fax:828.586.1968  regiona.org  MISSIDN OF GOVERMMENTS MEMORANDUM TO: County and Town Managers  FROM: Caroline LaFrienier, Senior Project Manager  SUBJECT: Appointment to Southwestern NC HOME Consortium Board of Directors Home Investment Partnerships Program (HOME) is at federal grant program through Housing and Urban Development (HUD) providing grant funds on a reimbursable basis to provide decent affordable housing to low-income households, expand the capacity of non-profit housing providers, strengthen the ability of state The Southwestern NCH HOME Consortium serves Haywood, Jackson, Macon, Swain, Clay, and Graham counties. Haywood County is the lead entity for the consortium, and Southwestern Commission administers the program. The Consortium receives $542,373 annually and has also received $1.9i in American Rescue Plan funds tol be spent by 2030. The Consortium awards HOME funds based on the Consolidated Plan'si identified  andl local governments to provide housing, and leverage private-sector participation.  priorities:  increase the supply of new rental housing, increase the supply of new homes for homeownership, preserve and rehabilitate existing housing stock, provide homeownership and rent assistance, provide homeless housing.  The Consortium Board of directors shall serve in an: advisory capacity to the Haywood County Board of Commissioners and: shall be comprised of one voting member appointed by each participating local government (member does not have to be an elected official). The appointed member should have the capacity to attend at least quarterly meetings and have an interest in housing in your jurisdiction as well as the region. The appointed member shall: serve entirely at the discretion of the local government and the appointed member shall serve until resignation or replacement by the local government. The Board of Directors will make funding recommendations to the Haywood County Board of Commissioners based on selection criteria and the priorities identified above. Southwestern Commission staff will prepare a report comparing requests for funds to Southwestern NCI HOME Consortium's identified priorities, policies, Please submit the name and contact information of your appointed individual (email address and phone number) to Caroline LaFrienier caroline@regona.org, by February 25th, 2022, at 5:00 p.m. Southwestern Commission does not discriminate ont the basis of age, sex, race, marital status, color, religion, national origin or disability CherokeeCounty Clay County GrahamCounty HaywoodCounty JacksonCounty MaconCounty SwainCounty EasternBand  and procedures.  Andrews Murphy  Hayesville  Robbinsville LakeSanteetlah Clyde FontanaDam  Canton Maggiel Valley Waynesville  Dillsboro ForestHills Sylva Webster  Franklin Highlands  BrysonCity  ofCherokee Indians