Wlacon Counky  ON COUN  CAR  MACON COUNTY BOARD OF COMMISSIONERS  SEPTEMBER 13, 2022 6P.M. AGENDA  1. Call to order and welcome by Chairman Tate  2. Announcements 3. Moment of Silence 4. Pledge of Allegiance 5. Public Hearing(s) - 6 p.m.  (A) 2023 Schedule of Values, Standards and Rules  (B) Proposed resolution requesting that the North Carolina Wildlife Resources Commission undertake rulemaking for the purpose of establishing a new "no wake zone" in the Little Choga Cove (C)Macon County Community Transportation Program Application NOTE: The board may choose to act on any of these matters immediately following the close of the respective public hearing.  area of Nantahala Lake  6. Public Comment Period 7. Additions to agenda  8. Adjustments to and approval of the agenda  9. ePorts/Presentations  (A) Update from the Southwestern Commission = Executive (B) Recommendation from the Macon County Board of Elections (C) Update on broadband projects and grant awards - Macon  Director Russ Harris  regarding new voting equipment County Broadband Committee  MACON COUNTY COURTHOUSE, ANNEX PHONE 828-349-2000  5WEST MAIN STREET  FRANKLIN, NORTH CAROLINA: 28734  FAX: 828-349-2400    10.Old Business Ridenour  (A) Update on J8B franchise agreement - County Attorney Eric (B)Update on Request for Qualifications for Highlands School  additions - County Manager Derek Roland  11.New Business Warren Cabe  (A) Parking lot and garage apron resuriacing/replacement at Franklin and Highlands EMS bases - Emergency Services Director (B) Consideration of resolution to the North Carolina Legislature to amend the statutory requirements necessary for registration as an environmental health specialist or environmental health specialist intern - Commissioner Paul Higdon and County Attorney Eric (C) Consideration of easement for Duke Energy for Buck Creek Road improvement project - County Manager Derek Roland (D) Grant agreement for Dogwood Health Trust and Macon County Housing Department - Housing Director John Fay (E) Consideration of site for the Barbara McRae viewing platform on the Little Tennessee River Greenway = representatives of (F) Memorandum of Understanding with the Town of Franklin concerning acquisition of property and extension of the Little Tennessee Greenway - County Manager Derek Roland (F) Joint meeting with the towns of Franklin and Highlands on September 22, 2022 - County Manager Derek Roland  Ridenour  Friends of the Greenway (FROGS)  12.Consent Agenda - Attachment #12  All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of  Commissioners.  (A) Minutes of the August 9, 2022 regular meeting  (B) BudgetAmendments #41-54  (C)Tax releases for the month of August in the amount of (D)Property tax settlement report for Fiscal Year 2021-22 (E) Prime change order 021 for the Macon Middle School renovations project resulting in a decrease of $16,565 to the contractor and accompanying budget amendment (#55) (F) Ratification of telephone poll approving fireworks display at Skyline Lodge in Highlands on August 27, 2022 G)Outstanding debt at Macon County Public Health to be "written (H)Monthly ad valorem tax collection report - no action necessary  $21,155.31  off"    13.Appointments  (A) Planning Board -1s seat  14.Closed session as allowed under NCGS (ifnecessary)  15.Recess until Thursday, September 22, 2022 for a joint meeting with the Franklin Town Council and the Town of Highlands Board of Commissioners at Franklin Town Hall (95 East Main Street)  beginning at 6 p.m.    MACON COUNTY BOARD OF LOMMISSIONERS  AGENDA ITEM  CATEGORY - PUBLIC HEARINGS  MEETING DATE: September 13, 2022  We have three public hearings on the agenda, as follows:  The first involves the 2023 Schedule of Values, Standards and Rules that will be used for the upcoming tax reappraisal of real property. The board received copies of these documents at the August regular meeting. A copy of the notice of public hearing will be included in the packet and it was published in the August 24, 2022 edition of The Franklin Press and the Per Tax Administrator Abby Braswell, the. board, by statute (NCGS 105- 317), must wait at least seven days after the public hearing before adopting the final schedules, standards and rules. She will be at the meeting to The second public hearing involves the proposed "no wake zone" in the Little Choga Cove area of Nantahala Lake. A copy of that notice is also included, and it appeared in the August 31, 2022 edition of The Franklin Following the close of the public hearing, the board can act to approve a "Resolution of Macon County Board of Commissioners Requesting that the North Carolina Wildlife Resources Commission Undertake Rulemaking for the Purpose of Establishing a New 'No Wake Zone' in the Little Choga Cove: Area of the Nantahala Lake for the Purpose of Mitigating Hazards to Water Safety." A copy of that resolution will be included in the packet, along with a letter from Chairman Tate to the Wildlife Resources Commission, the application for water safety rulemaking and Exhibit A to the application which specifically denotes the area to be regulated.  August 25, 2022 edition of The Highlander:  answer questions or provide additional details.  Press.    County Attorney Eric Ridenour and County Planning Director Joe Allen can The third and final public hearing involves the annual hearing regarding the Macon County Community Transportation Program Application, or more specifically, Section 5311 (ADTAP), 5310, 5339, 5307 and applicable state funding, or combination thereof. A copy of the public notice will be included in the packet. Please note that this hearing is in connection with funding for Macon County Transit for the period of July 1, 2023 through June 30, 2024. As you will note on the public hearing notice, the local share for this timeframe is $132,891, and that amount would come from a combination of county general funds and contract revenue. Transit Director Darlene Asher can provide more detail and answer questions at the meeting. The application must be submitted to the North Carolina Department of Transportation no later than October 7, 2022, and a copy of the "FY 2024 Local Share Certification for Funding" form is included in the packet for  provide additional detail as needed.  your review.    NOTICEOF PUBLIC HEARING ONTHE 2023 SCHEDULE OF VALUES, STANDARDS, AND: RULES This notice is given in accordance with N.C.G.S. 105-317  The proposed schedule of values, standards, and rules to be used for the 2023 tax reappraisal ofreal property inj Macon County has been: submitted to the Macon County Board of Commissioners. These schedules, standards, and rules are available for public inspection on the county's website at pmacomsory/ashm and in the Macon County Tax: Administrator's office at 5 West Main St. Annex building during business The public hearing on the proposed schedules, standards, and rules will be held on Tuesday September 13, 2022 at 6:00 p.m. in the Commissioners' Boardroom on the third floor of the Macon County Courthouse.  hours of 8:00 a.m. - 5:00 p.m.  Derek Roland County Manager  Ex Officio Clerk to the Board of Commissioners    NOTICE OF PUBLICI HEARING  Please take notice that the Macon County Board of Commissioners will conduct a public hearing on Tuesday, September 13, 2022 at 6:00 p.m. in the Commission Boardroom located on the third floor of the Macon County Courthouse, 5 West Main Street, Franklin, NC 28734, concerning the proposed Resolution of Macon County Board of Commissioners Requesting that the North Carolina Wildlife Resources Commission Undertake Rulemaking for the Purpose of Establishing a New No Wake Zone' ini the Little Choga Cove Area ofthe Nantahala Lake for the Purposes ofMitigating Hazards to Water Safety.'  Public comment upon the same shall be received  at this public hearing. The public is invited to attend this public hearing.  The proposed resolution can be viewed on the county website at www.maconnc.org under "Public Announcements," and al hard copy may be obtained in the lobby at the Courthouse Annex  Building, 5 West Main Street, Franklin, North Carolina.  This the 22n4 day of August, 2022.  Macon County Board of County Commissioners  Derek Roland Ex Officio Clerk to the Board    STATE OF NORTH CAROLINA COUNTY OF MACON  RESOLUTION OF MACON COUNTY BOARD OF COMMISSIONERS REQUESTING THAT THE NORTH CAROLINA WILDLIFE RESOURCES COMMISSION UNDERTAKE RULEMAKING FOR THE PURPOSE OF ESTABLISHING A NEW "NO WAKE ZONE" IN THE LITTLE CHOGA COVE. AREA OF THE MANTAHALALAKE FOR THE PURPOSE OF MITIGATING HAZARDS TO WATER SAFETY THAT WHEREAS, the Little Choga Cove area of the Nantahala Lake located in Macon County, North Carolina contains thirty-one docks and two community docks and is the location where many resident and visiting swimmers, boaters, kayakers, and paddle boarders occupy the  areas simultaneously, including many children.  WHEREAS, Macon County has determined that a "no wake zone" is needed in the Little Choga Cove areaofthel Nantahala Lakeinordertoafford, sufficient protectionto those whooccupy that area of the lake and to mitigate hazards to water safety in the area oft the lake as set forth in the application, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, Macon County respectfully requests that the North Carolina Wildlife Resources Commission undertake rulemaking for the purpose of establishing a new "no wake zone" in the Little Choga Cove area ofNantahala Lake in Macon County, North Carolina; and  WHEREAS, Macon County has duly advertised a Notice of Public Hearing to be held on  September 13, 2022, at 6:00 o'clock p.m., in The Franklin Press on  and  in connection with this matter as required by the provisions ofN.C.  Gen. Stat. $ 75A-15; and  WHEREAS, Macon County did hold a Public Hearing in connection with such request on September 13, 2022, at 6:00 o'clock p.m., in the Commissioners' Board Room in the Macon County Courthouse located at 5 West Main Street, Franklin, NC 28734, pursuant to N.C. Gen. A. Discuss and approve the making ofa formal application and recommendation by Macon County, North Carolina to the North Carolina Wildlife Resources Commission for it to adopt a local rule establishing a new "no wake zone" and/or speed restrictions applicable within the Little Choga Cove area of Nantahala Lake located in Macon County, North  Stat. S 75A-151 to:  Carolina;  B. Request special rules and regulations for the waters described above;  C. Request full implementation of the U.S. Aids to Navigation System in all waters within  Macon County, North Carolina; and  1    D. Make application to thel North Carolina Wildlife Resources Commission fort the regulations  being proposed as referenced above.  WHEREAS, during such Public Hearing, various comments from the Public were duly received and noted by the Macon County Board of Commissioners regarding the proposals set  forth hereinabove. Commissioner 1.  NOW THEREFORE, upon motion ofCommissioner.  seconded by  and duly approved, be it hereby resolved that:  The Macon County Commissioners do hereby specifically and formally:  A. Approve the making ofa formal application and recommendation by Macon County, to the North Carolina Wildlife Resources Commission for it to adopt a local rule establishing ar new "no wake zone"and/or: speed restrictions applicable within the Little Choga Cove area of Nantahala Lake located in Macon County, North Carolina in accordance with the Application, a copy of which is attached hereto and incorporated  herein by reference;  B. Request special rules and regulations for the waters described above;  C. Request full implementation oft the U.S. Aids tol Navigation System in all waters within D. Make application to and request action from the North Carolina Wildlife Resources Commission for the regulations being proposed as referenced above. Macon County does hereby respectfully and formally request that thel North Carolina Wildlife Resources Commission undertake Rule Making for the purpose ofestablishing a new "no wake zone" in the Little Choga Cove area of Nantahala Lake in Macon County, Macon County does hereby authorize the submission oft the cover letter to the North Carolina Wildlife Resources Commission dated September 13, 2022, a copy of which is  Macon County, North Carolina; and  2.  North Carolina, for the purpose of mitigating hazards to water safety;  3.  attached hereto and incorporated herein by reference.  2    Read, approved, and adopted in this Regular Meeting oft the Macon County Board of  County Commissioners this the 13th day of September, 2022.  James Tate, Chairman, Macon County Board of Commissioners Macon County, North Carolina  ATTEST:  Clerk to the Board of Macon County Commissioners  Macon County, North Carolina  (County Seal)  CEKTIICATEOFTHE CLERK TOTHE BOARD OF COMMISSIONERS FOR  MACONCOUNTY,NORTN CAROLINA  I,  as the Clerk to the Board of Macon County  Commissioners, do hereby certify that the foregoing Resolution was duly passed and adopted by the Macon County Commissioners at the September 13, 2022 Regular Meeting oft the Macon County Commissioners and that the same is a part oft the Minutes ofthe Macon County Board of  Commissioners from such Regular Meeting. This the 13th day of September, 2022.  Clerk to the Board ofthe Macon County Commissioners Macon County, North Carolina  3    Macon County 5 West Main Street Franklin, NC28734 (828)349-2000 September 13, 2022  N.C. Wildlife Resources Commission 1717 Mail Service Center Raleigh, NC27699-1717  Attention: Betsy Haywood, No Wake Zone Coordinator  Re: Application of Macon County for a new "no wake zone" local rule or regulation on the Little  Choga Cove area ofNantahala Lake in Macon County, North Carolina  Dear Ms. Haywood:  Enclosed please find Macon County's Application for a new "no wake zone" local rule or regulation on the Little Choga Cove area of Nantahala Lake ini Macon County, North Carolina. The new "no wake zone" is identified in the Proposed Regulation attached to the enclosed Application and such area is formed by connecting the three coordinates listed in  Exhibit A oft the Application.  The Notice ofPublic Hearing was published in The Franklin Press on August 31, 2022. A copy of the Notice of Public Hearing is enclosed herewith for your reference. The actual public hearing in connection with this matter was held at 6:00 o'clock p.m., in the Commissioners' Board Room oft the Macon County Courthouse, 5 West Main Street, Franklin, NC: 28734. Macon County estimates that four items will need to be purchased to mark the new "no wake zone," which are two nine-inch buoys and two buoy anchors. The four items are expected to cost a total of $951.33. Macon County will purchase these items, and the homeowners will  reimburse the county.  Maçon County respectfully requests that the North Carolina Wildlife Resources  Commission take action on its proposals.  Sincerely,  James Tate, Chairman Macon County Commissioners    Whlle  North Carolina. Wildlife Resources Commission Please submit information. at least six (6) weeks in advance.  Application for Water Safety Rulemaking on Navigable Waters oft the State of North Carolina Waters safety rulemaking applications are considered at. August and December. NCWRC meetings.  Governmental Unit: Macon County, North Carolina Date: 9-13-2022  Contact Name: Joe Allen Mailing Address: 1834 Lakeside Dr.  Phone: 828-349-2518 Email: alen@maconnc.org  Franklin, NC 28734  2. Ina accordance with G.S.75A-15, the above-named subdivision oft the State applies to the North Carolina Wildlife  Resources Commission for water safety rulemaking in the following waters:  Nantahala Lake, Macon County  Name of Body of Water, County, Location: Popular Name (ifany): Little Choga Cove  Describe Proposed. Regulated Area - No-Wake. Zone, Swim Area, Other:  See attached "Exhibit A" which is incorporated by reference as if more fully set forth herein.  3.: Safety hazard prompting rulemaking request (No Wake Zones, marked swim areas, and mooring areas shall be Thel NC Wildlife Résources Commission is charged with promulgating waters safety rules. By statute, No Wake. Zones may be established inj public trust waters only to mitigate hazards to boating safety. The: statutory authority oft the WRC does not allow creation ofa no wake: zone in some instances. Some oft those instancès include:  approved to mitigate hazards tol boater and recreational waters safety):  Erosion Noise Abatement Property Damage Protection of Docks or Piers Future Development Wildlife Areal Protection  Wake issues fora a particular type ofvessel  Is the purpose ofthe requested. NO WAKB. ZONE for an area that falls into one of thei instances listed above?  YES  NO x  IfYES, please know that the NCWRC by statute may not be ablet to approve ther requested NWZ  FORMD-1 Application for Water Safety Rulemaking on Navi igable Waters oft the State oft North Carolina    Does the proposed NO1 WAKEZ ZONE have any oft the following water safety hazards?  Known navigational hazards Narrow: and shallow waters Areas ofobstructed vision Designated recreational or swimming areas Congested areas with hightraffic History of documented: accidents Public boat access areas  Structures in the area such: as dams, spillways, flood control structures, trestles, power lines, andfueling docks  Areas due to other circumstances present a critical risk to public safety  Does the requested NO WAKE: ZONE include any of the above?  YES  NO  Ifyes, please explain which one(s) in detail::  The area is highly congested with 39 docks including people swimming.  4. Include the following information with your application:  a. Statement that public notice was given of the intention to make application to the Wildlife Resources b. AI resolution from the above-named governmental unit requesting rulemaking for the waters named in Item2 C. Affirmation that thel local unit of government or a designee agrees to purchase and place markers that conform toU.S.Aids tol Navigation (USATONS) standards toi implement al Rule. Thel North Carolina Wildlife Resources Commission is required to submit a Fiscal Note to the Office of State Budget and Management to report the  Commission for the Rule that is being proposed  fiscal impact ofa Rule on: a state or local unit of government.  Regulatory markers that do not conform to USATONS standards and that are placed without authorization by the NC  Wildlife Resources Commission shall be unlawful. Mail or Email completed application and supporting documents to:  No Wake Zone Coordinator NC Wildlife Resources Commission 1717 Mail Service Center Raleigh, NC:27699-1717 owakezonecordimator@ncwldlfeorg  Signature  Date,  FORMD-1. Application for Water Safety Rulemaking on! Navigable Waters oft the State of North Carolina    Exhibit A to Application  RECOMMENDED MODIFICATION TO MACON COUNTY LOCAL REGULATION1SA  NCAC 10F .0366 WOULD INCLUDE THE FOLLOWINGUPDATE:  (a) Regulated Area. This Rule shall apply to the following waters of Nantahala Lake:  (1) Lakes End Cove west of SR 1310 otherwise known as Wayah Roadin Topton, shore to shore north ofal line from a point on the west shore at 35.19602 N, 83.64184 W to a point on the east shore at 35.19544 N, 83.64053 (2) the area within 100 yards ofaj point at 35.16570N N, 83.64686 W. at the end of (3) the mouth ofLittle Choga Cove formed by connecting the coordinates from shore to shore at 35.18482 N, 83.67390 W;35.184821 N, 83.67346 W; and  W;and  the Mountain Shadows Community dock, in Topton; and  35.18482 N, 83.67437 W.  (b) Speed Limit. No person shall operate a vessel at greater than no-wake speed in the waters (c) Placement ofMarkers. The Board of Commissioners ofMacon County shall be designated agency for placement of the markers implementing this Rule.  ofthe regulated area specified in Paragraph (a) of this Rule.    PUBLICI HEARING NOTICE  Section 5311 (ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof. This ist toi inform thej public that a public hearing willl bel held on the proposed Macon County Community Transportation Program Application tol bes submitted to the North Carolina Department of Transportation no later than October 7,2022. Thej public hearing willl bel held on September 13, 2022 at 6:00 PMI before the Macon County Those interested ina attending the public hearing and needing either auxiliary aids and services under the Americans with) Disabilities Act (ADA) or al language translator should contact Darlene Asher, Transit Director on or before September 9th at telephone number 828-349-2222 or via email at asheremaconncorg. The CommuntyTamportation Program provides assistance to coordinate existing transportation programs operating in Macon County as well as provides transportation options and serviçes for the communities within this service area. These services are currently provided using Light Transit Vehicles, Lift-equipped vans, and Mini  Board of Commissioners.  Vans. Services are: rendered by Macon CountyTransit.  The total estimated amount requested for the period July 1,2023 through June 30,2 2024. NOTE: Local share amount is subject to State funding availability.  Project  Total Amount $219,268 $ $ $200,000 $ $419,268  Local Share  Administrative Operating (5311)  $32,891 (15%) $ $ $100,000 (50%)  (50%) (10%)  Capital (Vehicles & Other) 5310Operating Other TOTALPROJECT  $ $132,891  %)  Total Funding Request  Total Local Share  This application may be inspected at Macon CountyTransit 36 Pannell Ln., Franklin, NC28734 from 8:00AM- 5:00 PMM-E. Written comments should be directed to Darlene Asher, Transit Director before September13",  2022.  End ofNotice  Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached toa signed. Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication  must be submitted: with the grant application.    FY2024 LOCAL SHARE CERTIFICATIONFOR FUNDING  Macon County  Requested Funding Amounts Project 5311 Administrative 5311 Operating (No State Match) 5310 Operating (No State Match) Combined Capital  Total Amount $219,268 $. $200,000 $  Local Share** $32,891 (15%) $. (50%) $100,000 (50%) $ (10%)  Funding programs covered are 5311, 5310, 5339 Bus and Bus Facilities, 5307 (Small fixed  route, regional, and consolidated urban-rural systems)  TOTAL  $419,268 Total Funding Requests  $132.891 Total Local Share  **NOTE: Applicants should be prepared for the entire Local Share amount in the event State  funding is not available.  The Local Share is available from the following sources:  Source of Funds  Apply to Grant Administrative (5311) 5310 5310  Amount $32,891 $65,571 $34.429 $132,891  County General Funds Contract Revenue County General Funds  TOTAL  ** Fare box revenue is not an applicable source: for local share funding  I,t the undersigned representing Macon County do hereby certify to the North Carolina Department of Transportation, that the required local funds for thel FY2024 Community Transportation Program and. 5307 Governors Apportionment will be available as of Iuly1,2023,  which has a period of performance of July 1,2023 -June 30, 2024.  Signature of Authorized Official Derek CI Roland, County Manager Type Name and Title of Authorized Official  Date    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - REPORIS/PRESENTATIONS  MEETING DATE: SEPTEMBER 13, 2022  9A. Russ Harris, the Executive Director ofthe Southwestern Commission, has requested time on the agenda to give the board an update on the commission and its activities and to thank the members for their support. 9B. Per Board of Elections Director Melanie Thibault, members of the Macon County Board of Elections will be presenting their recommendation regarding the purchase ofnew voting equipment. Ms. Thibault noted that the elections board will be meeting on Monday, September 12, 2022 at 5 p.m. and that a resolution for the commissioners' consideration will be presented  at' Tuesday'smeeting.  9C. Members of the Macon County Broadband Committee will provide the board with an update on broadband projects and grant awards.    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY- OLD BUSINESS  MEETING DATE: September 13, 2022  10(A). County Attorney Eric Ridenour and/or Solid Waste Director Chris Stahl will provide an update on the status of the final franchise agreement  with J&B Disposal.  10(B). County Manager Derek Roland will have an update on the Request for Qualifications (RFQ) process for architectural services for additions to  Highlands School.    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - NEW BUSINESS  MEETING DATE: September 13, 2022  11(A).  Emergency Services Director Warren Cabe will be requesting  approval of "Public Access Funding" in the amount of $50,000 from the North Carolina Department of Transportation (NCDOT) to renovate the parking lot at the Franklin EMS base and the garage entrance apron at the Highlands EMS base. A copy of the award letter from NCDOT District Engineer Andy Russell is attached for your information, and Mr. Cabe can provide additional detail at the meeting. My understanding is that the  necessary budget amendment is being prepared.  11(B).  Included in the packet please find a proposed "Resolution of the  Macon County Board of County Commissioners to the North Carolina Legislature to Amend the Statutory Requirements Necessary for Registration as an Environmental Health Specialist or Environmental Health Specialist Intern." Commissioner Higdon and the county attorney will have more to  share on this topic at the meeting.  11(C).  Please see the enclosed letter to the county manager regarding  Duke Energy's plans to make system improvements along Buck Creek Road and the need for an easement from the county. Mr. Roland can share more 11(D). Housing Director John Fay is on the agenda to address a grant agreement with the Dogwood Health Trust in which the Housing Department would receive "$110,000 to be dedicated to staff time and professional services necessary to produce a comprehensive housing plan for the residents of Macon County," according to the agreement. Mr. Fay can provide further information and answer questions at the meeting.  on this at the meeting.    11(E). Representatives from Friends of the Greenway (FROGS) will be at the meeting to discuss potential sites for the planned Barbara McRae viewing platform along the Little Tennessee River Greenway. 11(F). On another greenway-related matter, please see the enclosed draft Memorandum ofUnderstanding (MOU) between the Franklin Town Council and the board of commissioners "concerning acquisition of property and extension of the Little Tennessee Greenway." Mr. Roland can share some 11(G). And speaking of the Town of Franklin, town officials have offered to host a joint meeting with the commissioners and the Town of Highlands Board of Commissioners on Thursday, September 22, 2022 at 6 p.m. at town hall located at 95 East Main Street, and dinner will be served.  additional insights on this at the meeting.    STATE OF NORTH CAROLINA  DEPARIMENT OF IRANSPORTATION  ROY COOPER GOVERNOR September 7, 2022 Mr. Warren Cabe 5West Main Street Franklin, NC: 28734 Mr. Cabe,  J.ERICBOYETTE SECRETARY  Macon County Emergency Services - Director  This letter is written to inform Macon County that both Highlands EMS Station and the Hyatt Road EMS Station have qualified for $25,000 Public Access Funding from North Carolina Department ofTransportation. These funds havel been reserved and will be available for reimbursement to Macon County upon completion of the proposed  driveway access improvements.  Belowis a checklist ofitems required for reimbursement submittal.  1. Copy of Contractor's Invoice 2. Copy of check to Contractor. after driveway completion.  3. Reimbursement Invoice must be received by NCDOT no later than 9 months 4. Invoiced items must match scopc of work performed on referenced driveway. 6. Site to be inspected by NCDOT personnel to ensure quality of material and Please feel free to contact me at 828)321-4105 if you have any questions or concerns.  5. Reimbursement request cannot exceed $25,000.  workmanship.  Sincerely, ANDYRWEIRE Andy Russell, P.E. District Engineer Copy:  Mr. Mitchell Bishop, P.E., Division 14 Construction Engineer  Mailing Address: NCI DEPARIMENT OF IRANSPORTATION ANDREWSDISTRICT: OFFICE 1911 ROBBINSVILLEROAD ANDREWS,NC2S90  Telephone: (828)321-4105 Fax: (828)321-3228 Customer: Service: 1-877-368-4968 Website: www.nedotgov  Location: 191 ROBBINSVILLEROAD ANDREWS,NC28901    STATE OF NORTH CAROLINA COUNTY OF MACON  RESOLUTION OF THE MACON COUNTY BOARD OF COUNTY COMMISSIONERS TOTHE NORTH CAROLINA LEGISLATURE TO AMEND THE: STATUTORY REQUIREMENTS NECESSARY FOR REGISTRATIONAS AN ENVIRONMENTAL HEALTH SPECIALIST OR ENVIRONMENTAL HEALTH SPECIALIST INTERN. WHEREAS, the Macon County Department ofHealth and Human Services has as shortage of Environmental Health Specialists and is unable to meet the demand to issue On-site Waste  Water and Water Well permitting; and  WHEREAS, the lack of qualified Environmental Health Specialists has resulted in a backlog of applications for On-site Waste Water and Well Permitting, which has resulted in  untimely construction delays; and industry and local economy; and  WHEREAS, the need for Environmental Health Specialist is critical to the construction WHEREAS, the inability to fill the Environmental Health Specialist position has had and WHEREAS, the Macon County Board ofCommissioners believe that thej jobo qualifications required by the State of North Carolina to become a certified Environmental Health Specialist pursuant to N.C.G.S. $90A-53 are too: strict and must be revised before further damage is done to  is having a crippling effect on the local economy; and  the local economy.  NOW THEREFORE, upon Motion of Commissioner  seconded by Commissioner  and duly approved, bei it  hereby resolved by the Macon County Board ofCounty Commissioners as follows:  1. That thej job qualifications required by the State ofNorth Carolina tol become a certified Environmental Health Specialist as required under N.C.G.S. $90A-53(a)3)(a) be revised to remove the requirement of "one or more years ofe experience in the field of 2. That the job qualifications required by the State ofNorth Carolina to becomea ac certified Environmental Health Specialist as required under N.C.G.S. $90A-53a)3)(b) be a. Reduce the minimum of 30 semester hours or its equivalent in the physical and b. Remove the requirement of "two or more years of experience in the field of  environmental health practice."  revised to:  biological sciences to 15 semester hours, and environmental health practice."  1    3. That thejobqualifications required by the State ofl NorthCarolina to become a certified Environmental Health Specialist as required under N.C.G.S. $90A-53a)3)) be a. Reduce the minimum of 30 semester hours or its equivalent in the physical and b. Remove the requirement of "two or more years of experience in the field of 4. That thej job qualifications required by the State ofNorth Carolina to become a certified Environmental Health Specialist as required under N.C.G.S. $90A-53(a)(3) be revised toallow fora aj person who has graduated with an Associate'sD Degree from a Community College or Junior College that is accredited by the Accrediting Commission for Community and Junior Colleges (ACCJC) and has completed 15 semester hours ori its 5. That the job qualifications required by the State ofNorth Carolina tol become a certified Environmental Health Specialist as required under N.C.G.S. $90A-53(a)(3) be revised to allow for a person who has graduated with an Associate's Degree from a Trade School that is accredited by the Accrediting Council for Continuing Education and Training (ACCET) and has completed 15 semester hours or its equivalent in the  revised to:  biological sciences to 15 semester hours, and environmental health practice."  equivalent in the physical and biological sciences.  physical and biological sciences.  RESOLVED, that Macon County requests and pleads that that the North Carolina General Assembly amend the requirements necessary to become a certified Environmental Health Specialist pursuant tol N.C.G.S. $90A-53 be amended as stated herein, effective immediately.  Adopted at the Commissioners.  2022, Regular Meeting of the Macon County Board of  James Tate, Chairman, Macon County Board of  County Commissioners  ATTEST:  Derek Roland, Macon County Manager and Clerk to the Board (Official Seal)  2    Contractor for DUKE ENERGY. August1,2022 5West Main Street Franklin, NC28734 Dear Mr. Roland:  Honorable Derek Roland, County Manager-Macon County  Re: Buck Creek Road Improvement Project  Duke Energy is proposing to make important system improvements: at: 11099 and 11015 Buck Creek Road. We plan to construct a new overhead power line to improve power quality int the area. This work will include the placement of one new pole as shown on the enclosed drawing. As yous see, the power line presently passes over Buck Creek Road twice and goest to a pole ini the middle which is situated up on al bank which is difficult to access. The line passing over the roadi isi not the preferred method of installation as ifthere happen to bea al line breakage iti falls int the road. The preferred approach to this Before Duke Energy can construct the planned improvements, permission in thet form ofa an easement is needed from the affected property owner. The easement: allows Duke Energy to access your property to complete the desired construction and maintain thei improvements going forward. Ihave includeda copy oft the easement agreement along with a sketch depicting the location of the proposed Duke Energy has contracted with Southeastern Land Company to work on behalf of the company to secure the required easement. Should you have any question or concerns you may contact me, Ed Justice at4 423-747-4646 or edusuce@southeasternlandco.com. Additionally, ify you prefer to meet with one of the Duke Engineers on sitet for a more detailed explanation oft this plan, please call or email me Ifyou do not have any questions regarding this matter, your may execute and have notarized the Thank you ina advance fory your assistance as we work toi improve youre electricservice. llook forward to  application is as the drawing indicates (circled in GREEN).  infrastructure, fory your reviewand consideration.  and Iwill bel happy to make the arrangements.  enclosed easement agreement and return to me in the enclosed envelope.  speaking with you.  EdJ Justice  3  Southeastern Land Company, Inc. Contractor for Duke Energy.  149) Weaver Blvd. Box 150 Weaverville, NC: 28787      9 a  N  A  a    Prepared by: Duke Energy Carolinas, LLC Return to: Dukel Energy Carolinas, LLC  7541624853 7541632119  Parcel #  Attn: clo Southeastern Land Company PO Box 1241 Conway, SC29528  EASEMENT  State ofNorth Carolina County of Macon  THIS EASEMENT ("Easement") is made this day of  20 from MACONCOUNTY.  abody corporate andj politic organized under thel laws oft the State of North Carolina ("Grantor", whether one or more), to DUKE ENERGY CAROLINAS,LLG, al North Carolina limited liability company ("Grantee").  Grantor, fora and in consideration of thes sum of One and 00/100 Dollar( ($1.00) and other good and valuable consideration, the reccipt and sufliciency of which are hereby acknowledged, does hereby grant unto Grantee a perpetual and non-exclusive easement, to construct, reconstruct, operatc, patrol, maintain, repair, replace, relocate, add to, modify, and remove electric and communication lines including, but not limited to, all necessary supporting structures, and all other appurtenant apparatus and equipment for the transmission and distribution of electrical energy, and for technological purposes related toi the operation oft the electric: facilities andi for the communication purposes of Incumbent Local  Exchange Carriers (collectively, "Facilities").  Grantori is the owner of that certain property describcd in that instrument rccorded in Deed Book] K-40, Page Thel Facilities may be both overhead and underground and locatedi in, upon, over, along, under, through, and A strip ofl land forty feet (40'). in uniform width for the overhead portion ofs said Facilities and a strip ofl land twenty feet (20')inuniform width. for thet underground portion ofs said Facilities, lying equidistant on both sides ofa centerline, which centerline shall be established by the center of thel Facilities as installed, along with an area ten feet (10') wide on: all sides of the foundation ofa any Grantce enclosure'transfomer, vault and/or manhole, (hereinafter referred to as  2106. and Deed Book J-23, Page 1941 Macon County Register of Deeds ("Property"). across a portion of the Property within an easement area described as follows:  the Easement. Area". ForG Grontee's Internal Use: Wark Order #: 40574009    The rights granted hereini include, but are not limited to, the following:  Grantee shali have the right ofi ingress and egress over thel Easement Area, Property, and any adjoining lands now owned orl hcreinafter acquired hy Grantor (using lanes, driveways, and adjoining public roads where practical as 2. Grantee shall have the right to trim, cut down, and remove from thc Easement Arca, at any time or times and using safe and generally accepted. arboricultural practices, trecs, limbs, undergrowth, other vegetation, and 3. Grantee shall have the right to trim, cut down, and remove from the Property, at any time or times and using safe and generally accepted arboricultural practices, dead, discased, weak, dying, or leaning trees or limbs, which, in the opinion of Grantee, might fall upon the Easemcnt Area or interfere with the safe and reliable operation of the 4. Grantee shall have the right toi install necessary guy wires and anchors extending beyond the! boundaries of the 5. Grantee shall have the right to relocate thc Facilities and Easement Area on the Property to conform to any future 6. Grantor. shall not place, or permit the placement of, any structures, improvements, facilities, or obstructions, within or adjacent to the Easemcnt Area, which may interfere with thee exercise ofthe rights granted herein to Grantee. Grantee shall have the right to remove any such structure, improvement, facility, or obstruction at the 7. Excluding ther removal of vegetation, structures, improvements, facilities, and obstructions as provided herein, Grantee shall promptly repair or cause tol be repaired any physical damage to the surface area of thel Easement Area and Property resulting from the exercise of the rights grantcd herein to Grantee. Such repair shall be toa condition whichi isi reasonably closc to the condition prior to the damage, and shall only be to thc extent such 8. The rights granted in this Easement include the right to install Facilities wherever needed on the Property to serve future developinent on thel Property and neighboring lands. Portions ofthel Facilities may bei installed immediately and other portions may be installed in thei future as the nced develops. Facilitiesi installed ini the future shall bei installed at locations mutually agreeable to the parties heretoi if they: are to be located outside of the Easement Area. Upon: any future installations of Facilities at mutually agreed locations, the Easement Area shall 9. All other rights and privileges reasonably necessary, in Grantee's: sole discretion, for the safe, reliable, and  determined by Grantee). obstructions.  Facilities. Easement Area.  highway or street relocation, widening, or alterations.  expense ofGrantor.  damage was caused by Grantee ori its contractors or employees.  be deemed toi include such futurel locations at the widths defined int this Easement. efficient installation, operation, and maintenance ofthel Facilitics.  The terms Grantor and Grantee shall include the respective heirs, sueçessors, and assigns of Grantor and Grantee. The failure of Grantee to exercise or continue to exercise or enforce any oft thci rights hercin granted shall not bc construed asa waiver or abandonment of ther right thereafter at any time, or from time tot time, to exercise any and alls such rights. TOHAVE AND TOI HOLD said rights, privilege, and easement unto Grantee, its suecessors, licensees, and assigns, forever. Grantor warrants and covenants that Grantor has the full right and authority to convey to Grantcc this perpetual Easement, and thal Grantce shall have quiet and peaceful possession, use and enjoyment of thes same.  For Grantee's Internal Use: Work Order #: 40574009  2    IN WITNESS WHEREOF, Grantor has signed this Easement under seal effective this  day of  20  MACON COUNTY al body corporate andj politic  organized under the laws of the State of North Carolina  (SEAL) Title  By:  Attest: By:  Title  STATEOF COUNTY OF  a Notary Public of  County, State of  certify that  personally appeared before me this day  and acknowledged that he/she is  of MACON COUNTY, State of Registration a body  corporate and politic organized under the laws of the State of North Carolina, and that by authority duly given and as the act of said ab body corporate and politic organized under thel laws oft the State ofNorth Carolina, thei foregoing EASEMENT  was signed in its name byi its_  sealed withi its official seal, and attested by herselfhimself as its  Witness my hand and notarial seal, this dayof_  20  Notary Public: Commission expires:  For Grantee's Internal Use: Work Order #:4 40574009  3    MEMORANDUM OF UNDERSTANDING  BETWEEN THE  TOWN COUNCIL FOR THE TOWN OF FRANKLIN AND THE MACON COUNTY BOARD OF COMMISSIONERS CONCERNING ACQUISITION OF PROPERTY AND EXTENSION OFTHE WHEREAS, the Board of Commissioners for Macon County, as the governing board for the County of Macon (the "County"), is the owner of and maintains the Little Tennessee Greenway (the "Greenway")- The Greenway is located within and extendsthrough the corporate limits of WHEREAS, the Town, acting through its Town Coupdl,nowhas the opportunity to acquire from Mainspring Conservation Trust, Inc., aj parcelofreal propertylocated on the waters of Cartoogechaye Creek, being Macon County PIN,639A-02-0614,0 dèscribed in Deed Book X-37, pages 1072-1075 oft the Macon County PubliçRegistry (the MainsphigTract");: and WHEREAS, the Town is willing to acquire the Mainspring Tfact and pursuefunding for extension of the Greenway across thesaidtract (the "Projecl" ine exchange for the County's commitment to maintain and manage the saidextension ofhe.Greenway, as described in this NOWTHEREFOREhelloynand the County nowdesire pursuant tol N.C. Gen. Stat. Chapter 160A, Article20'and asotherwise permittedby law,toenter into this MOU to set forth Their joint understandgepfeach pany'sintenton.with respect to the Project.  LITTLETENNESSEE GREENWAY  the Town of Franklin (the "Town,");  construction of an extension to the Greenway, crossingthe Memorandum ofUnderstanding (the "MOU')  1. TheJownwienter: intoan offer to purchaseand sale agreement for the Mainspring Tract. The agreement willbesubject to such due diligence and other conditions The partiès will pursue funding sources for purposes of the Project from sources includingbulnot necessarily limited to grant funding from the Parks and Recreation Trust Fund (PARTF). Theparties agree to act as joint applicants where necessary. Upon receipt or commnentouficient funds for the Project, the parties agree to cooperate to cause: it to be construeted, extending the Greenway from its current endpoint on that property located at 77 Siler Farm Road, Macon County PIN 6594-00-4624 to the contiguous boundary of the Mainspring Tract, and continuing along Cartoogechaye Creek as the parties shall jointly determine. Thej parties may supplement this Agreement with an agency agreement whereby one party is appointed the other's agent for purposes ofconstructing the Project, with full authority to enter onto the property of the other party Following completion of the Project, the County agrees to be responsible for maintenance, upkeep, and security of the extended Greenway, in its discretion.  précedent as the Towhshall deem wise.  2.  for such purposes.  3.  (CS: 00092390.DOCX)    Approved in open session by the Board of County Commissioners this the  day of  2022.  MACON COUNTY  BY:  Derek Roland, County Manager  Approved in open session by the Town Council this the  day of  2022.  TOWN OF FRANKLIN  BY:  Amanda W.Owens, Town Manager  (CS: 00092390.DOCX)  2    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - CONSENT AGENDA  MEETING DATE: September 13, 2022  Item 12A. Draft minutes from the August 9, 2022 regular meeting are attached for the board's review and approval. (Mike Decker/Tammy Keezer) Item 12B. Budget Amendments #41-54 are attached for your review and Item 12C. Tax releases for the month of August 2022 in the amount of $21,155.31, per the attached memorandum from Tax Collections Supervisor Item 12D. The settlement report for 2021 taxes, as required by state statute, Item 12E. Prime Change Order (PCO) #021 for the Macon Middle School Renovations project, resulting in a decrease to New Atlantic Contracting, Inc., in the amount of $16,565, and which is accompanied by Budget Item 12F. Ratification of the telephone poll of the board members regarding approval ofa fireworks display at Skyline Lodge in Highlands on August 27, Item 12G. "Bad debt" setoff approved by the Macon County Board of Health on July 26, 2022. Please see the attached email from Melissa Setzer, Finance Officer for Macon County Public Health, along with two Excel spreadsheets that provide details on the patient debts that need to be written.  approval. (Lori Carpenter)  Delena Raby.  from Tax Collections Supervisor Delena Raby.  Amendment #55.  2022.  off.    Item 12H. A copy of the ad valorem tax collection report as of August 31,  2022. Report only. No action is necessary. (Delena Raby)    MACON COUNTY BOARD OF COMMISSIONERS  August 9, 2022 MINUTES  Vice-Chairman Beale called the meeting to order at 6:00 p.m. All Board Members (with the exception of Chairman Tate), County Manager Derek Roland, Deputy Clerk Mike Decker, Finance Director Lori Carpenter, County Attorney Eric Ridenour and members of the news media were present, as were Highlands Mayor Patrick Taylor, Franklin Mayor Jack Horton, as well as a number of  county employees and citizens. ANNOUNCEMENTS:  (A)) Vice-Chairman Beale explained that Chairman Tate is out of town. (B)V Vice-Chairman Beale announced that he and Mr. Roland would be attending the North Carolina Association of County Commissioners (NCACC) meeting later this week, and would have a report at the C/Vice-Charman Beale announced that a resolution regarding wastewater would be presented at the September regular meeting and then presented to the NCACC on behalf of Commissioner Higdon.  September meeting,  MOMENT OF SILENCE: Vice-Chairman Beale asked that the family of Josh Orr be remembered. Mr. Orr was a volunteer firefighter who recently lost his life while swimming. Vice-Chairman Beale requested that all in attendance rise PLEDGE TO THE FLAG: Led by Deputy Clerk Mike Decker, the pledge to the  and a moment of silence was observed.  flag was recited.  PUBLIC HEARING(S): None  PUBLIC COMMENT PERIOD: John deVille spoke about the Franklin High School project. He thanked the commissioners, the Macon County Board of Education, Mr. Roland and Macon County Schools Superintendent Dr. Chris Baldwin for their leadership and guidance in paving the way for two key leadership bodies to speak in one voice. He said he had heard two views from the opposing side. First, that the proposed facility and property are too small and secondly the desire to have no tax increase. Jim Strauss spoke about a safetyissue with a cove on Choga Creek off of Nantahala Lake due to the absence  Minutes 08.09.22 Page 1 of5    ofa "no wake free zone." He requested the board address the issue and pass a resolution creating one. Dylan Castle shared questions he has regarding the proposed Franklin High School project and requested the board share information about previous properties that have been considered, how the number of planned students was calculated as well as plans for maintenance and upkeep of the new facility. Town ofHighlands Mayor Patrick Taylor spoke in support of the proposed plans for Franklin High School and acknowledged the support the project shows for investing in the future of the children of Macon County. He. stated he was publically endorsing the building of the new school. Tom Oswalt, President of the Nantahala Community Club, spoke in support of the quarter-cent sales tax increase to support building the new school. ADDITIONS, ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon ar motion by Commissioner Shields, seconded by Commissioner Young, the board  voted 4-0 to approve the agenda as presented. REPORTS AND PRESENTATIONS: None  OLD BUSINESS: None NEW BUSINESS:  (A)Request to increase Clerk of Court/Facilities budget - Macon County Clerk of Superior Court Shawna Thun Lamb presented a budget request to purchase desks, chairs for the public, desk chairs and shelving units for storage for the clerk's office in the Macon County Courthouse in the amount of $5,700. Upon a motion by Commissioner Shields, seconded by Commissioner Young, the board voted 4-0 to amend the budget to transfer (B)Molar Roller Capital Improvement Plan (CIP) funding request - Macon County Public Health Director Kathy McGaha stated that the Molar Roller is 19 years old and had an original life expectancy of1 10 years. She shared that at 15 years of age, it underwent a partial refurbishment with an expected gain of five additional years. Ms. McGaha provided a PowerPoint presentation, which is attached [Attachment 1 and is hereby made a part of these minutes, sharing statistics regarding children under the age of19 who are served by the Molar Roller. She indicated the average. number of visits between 2013 and 2019 were 9,370 per year. Buildings and Grounds Director Mike Cope described the current problems with moving and setting up the unit, including controls not working, hydraulic leaks and inoperable jacks. He said the unit weighs approximately 8,700 pounds and the next move will have to be the final move with a permanent location at Mountain View Intermediate (MVI) School. Ms. McGaha stated it currently takes. about two years to get a new unit, and some vendors  funds from contingency to cover the purchases.  Minutes 08.09.22 Page 2 of 5    offer a payment plan allowing for the unit to be paid for over the two-year period. She indicated she is looking for grant opportunities, as well as utilizing Medicaid Cost Settlement funds and reassignment of county funds to cover the cost of the unit. After a brief discussion, Commissioner Young made a motion, seconded by Commissioner Shields, to open the bidding process to assess the cost and look at funds the health department CAnnouncement of demonstration dates for new voting equipment - Board of Elections Director Melanie Thibault gave an update on the request for new voting equipment. She stated the request was first made a couple of years ago as the current equipment is over 20 years old and has exceeded its use. Ms. Thibault indicated that Macon County is one of only five counties in the state who do not have current equipment and explained the process that must be carried out before purchasing the new machines: 1) Witness a public demonstration of two different voting systems, 2) Board of Elections recommends purchase of voting system equipment, 3) Board of Elections has to test the new system and equipment in a specific precinct or a simulated election, 4) Board of Commissioners has to make a resolution to purchase the equipment and 5) the North Carolina State Board of Elections approves the purchase. She shared dates for the public demonstrations of August 23, 2022 at 6:00 p.m. for Elections Systems and Software (ES&S), and August 30, 2022 at 6:00 p.m. for Hart InterCivic, Inc. with both demonstrations to be held at the Robert C. Carpenter Community Building. Ms. Thibault indicated the goal is to purchase the equipment in 2023 and have it ready to use in the municipal election in November 2023. She said the department currently have 22 machines and will be requesting to purchase twenty-four at an (D)2023 Schedule of Values, Standards and Rules = Tax Administrator Abby Braswell provided a PowerPoint presentation and reviewed reappraisal data on property sales by township. She shared that in 2021 there were 1,853 total qualified sales and in 2022 there have been 815 qualified sales and we are half-way through the year. Additionally, Ms. Braswell shared that in 2019 the taxable value was $7,969,346,695 and is estimated to be at $12,029,130,971 in 2023-a50.94 percent increase. She stated that she will provide another snapshot in January and requested the proposed Schedule of Values, Standards and Rules be slated for a public hearing at the regular meeting scheduled for September 13, 2022 and then approved/adopted in accordance with NCGS $105-317 at the regular meeting scheduled for October 11, 2022. There was a consensus among the board members to accept the schedule as presented.  can contribute, and the vote was 4-0.  estimated cost of $250,000.  Minutes 08.09.22 Page 3 of5    (E)Update on one-quarter-cent county sales and use tax - Commissioner Shields provided an update from the Franklin High School Project Committee and thanked those in attendance who were here to support the project. He indicated the next public meeting to look at the schematic design in tentatively scheduled for October. Mr. Roland stated there is a need for $100 million-plus to fund the new high school. He indicated the application to the North Carolina School Fund requesting $50 million last fiscal year was not successful and there are plans to resubmit the application in November. He reminded the board of the approval of the quarter-cent sales tax on the November ballot and that the resolution that was passed says if the ballot passes, the funds can be used for the new high school. Mr. Roland also clarified that this proposed increase does not affect the purchase of groceries and gas. He shared a brochure that has been developed to provide citizens with information about the quarter-cent initiative as well as the question as it will appear of the November ballot. Vice-Chairman Beale shared that he attended the Rebounding Stronger Summit in Cherokee today and stated that Governor Roy Cooper and other key leaders were present. He stated there was a lot of discussion about grants and other funds that are available, and that Macon County needs to be prepared to apply for these grants and funds when they become available. Vice-Chairman Beale also stated that the ballot will not and cannot contain language regarding how the funds will be spent from the quarter-cent sales tax, and that the board cannot vote to support or not support the quarter-cent sales tax. However, Vice-Chairman Beale stated the board could budget those funds to be spent specifically for the high (F)Franklin High School Project - Mr. Roland stated that, following the July 26, 2022 joint meeting with the Macon County Board ofE Education, he and Mr. Ridenour were instructed to enter into negotiations with LS3P for Phase III for the schematic design of the main building, which has been completed, via an addendum to the current contract in the amount of $476,161. He said these funds were part of the approximate $800,000 appropriated in the FY '23 budget. The board then took the following (1) Resolution of Amendment to Agreement between Macon County and LS3P Associates, Ltd. - Vice-Chairman Beale read part of the resolution into the record, followed by a motion by Commissioner Shields, seconded by Commission Young, to approve (2) Second Amendment to Owner-Architect Agreement - There was a motion by Commissioner Young, seconded by Commissioner Shields, to approve the addendum to the LS3P agreement, and the  school project.  action:  the resolution as presented. The vote was 4-0.  vote was 4-0.  Minutes 08.09.22 Page 4 of5 5    CONSENT AGENDA: Upon a motion by Commissioner Young, seconded by Commissioner Shields, the board voted 4-0 to approve the consent agenda as presented, which includes: (A) Minutes of the June 14, 2022 regular meeting and the July 26, 2022 continued session, (B) Budget Amendments #15-27, (C) Tax releases for the month of July (None), and (D) Monthly ad valorem tax  collection report - for which no action was necessary.  APPOINTMENTS: None. CLOSED SESSION = None.  ADJOURN: With no other business, at 8:28 p.m., upon a motion from Commissioner Higdon, seconded by Commissioner Young, the board voted 4-0  toa adjourn.  Derek Roland  Jim Tate Board Chair  Ex Officio Clerk to the Board  Minutes 08.09.22 Page 5 of5    MACON COUNTY BUDGET AMENDMENT AMENDMENT! # 4L FROM: FINANCE DEPARTMENT: EXPLANATION:  August 11,2022  DSS DESCRIPTION  Additional VAYA funds for foster children  INCREASE $11,566 $11,566  DECREASE  11-5314-5675-33 VAYA-S Summer & School 11-3561-4389-33 VAYA-Summer & School    REQUESTED BY DEPARTMENTI HEAD RECOMMENDED BY FINANCEOFFICER APPROVED BY COUNTY MANAGER  ACTION BY BOARDOF COMMISSIONERS al1a/22 APPROVED ANDI ENTEREDONI MINUTES DATED  CLERK    MACONCOUNTYBUDGETAMENDMENT AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  42 114370  REPAIR EMS AMBULANCE-MEDIC7  DESCRIPTION  INCREASE DECREASE $ 6,334.00 $ 6,334.00  113839 485000 INSURANCE 114370 556503 VEHICLE REPAIRS & MAINT.  REQUESTED BY DEPARTMENTI HEAD RECOMMENDEDI BYF FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTIONBY BOARD OF COMMISSIONERS 9/13/22 APPROVED &E ENTERED ON MINUTES DATED  A4 A  CLERK    MACON COUNTYE BUDGET AMENDMENT AMENDMENT# 43 DEPARTMENT GOVERNING BOARD EXPLANATION Carryforwardi from FY22  ACCOUNT  DESCRIPTION  INCREASE DECREASE 290,000 290,000 290,000 290,000  113981 981020 TRANSFER FROM ECON DEV 114110 555106] CONTRACTED: SERVICES 203840 417900FUND BALANCE. APPROPRIATED 209000] 981011 TRANSFER TO GEN FUND  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCE OFFICER ls APPROVED BY COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS 9113/22 APPROVED & ENTERED ON MINUTES DATED  nla  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENT # 44 FROM: Lindsay Leopard  DEPARTMENT: Garage & Building and Grounds  EXPLANATION: Appropriate funds for orders placed andi not received by 6/30/2022.  ACCOUNT 113840-417900 114250-556603 114260-556603 114260-556603  DESCRIPTION Fund Balance Appropriated Property/Building Improvements Propertyl Building Improvements Property/E Building Improvements  INCREASE $10,466.00 $4,140.00 $2,738.00 $3,588.00  DECREASE  REQUESTED BY DEPARTMENTHEAD Chnls Que/ mK Cope RECOMMENDED BY FINANCEOFFICER desa  APPROVED BY COUNTY MANAGER  ACTION BY BOARD OF COMMISSIONERS glisl2z APPROVED AND ENTERED ON MINUTESDATED  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENT! 45 FROM: Robert L. Holland DEPARTMENT: SheriffOffice EXPLANATION: Insurance Settlement  ACCOUNT 1I-3839-4850-00  DESCRIPTION Insurance Settlement  INCREASE $3,848.00 $3,848.00  DECREASE  11-4310- 556503 Vehicler Repair & maiht.  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED ANDI ENTERED ON MINUTES DATED  aung  9/13/2022  CLERK    MACON COUNTYBVDGETAMENDMENT AMENDMENTE Llo FROM: Lindsay Leopard DEPARTMENT: Sheriff'sOffice  EXPLANATION: Calendar Sales appropriation to cover purchase of calendars, retirement parties,  yearbook ad, Christmas party deposit, and Primet for Life.  ACCOUNT 113344-435015 114310-556024  DESCRIPTION Calendar Sales Special Fund Expenses  INCREASE $8,730.00 $8,730.00  DECREASE  REQUESTED BY DEPARTMENTI HEAD_ RECOMMENDEDBYI FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED. ANDENTEREDS ONMINUTESDAIED,  9  9)1312n  CLERK    MACONCOUNTYBUDGETAMENDMENT AMENDMENT# # 47 DEPARTMENT HOUSING  EXPLANATION NEW GRANT- DHT AFFORDABLE HOUSING PLANNING  ACCOUNT 513831  DESCRIPTION 550001 SALARY 550201 MEDICARE/FICA S020MOSPTAUZATION 550206LIFE INSURANCE 550207RETIREMENT GENERAL 550701,COUNTY 401K 555106/CONTRACTED: SERVICES 556011 OPERATING SUPPLIES 556031 ADMINISTRATION  INCREASE DECREASE 110,000 6,512 498 2,010 13 823 130 97,500 2,500 14  DHT AFFORDABLE HOUSING PLANNING GRANT  REQUESTED BY DEPARTMENT HEAD RECOMMENDEDI BYF FINANCE OFFICER APPROVED BY COUNTYI MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED & ENTERED ON MINUTES DATED  Ey 9/13/2027  CLERK    MACON COUNTY BUDGET AMENDMENT  Date:  8/23/2022  AMENDMENT! # 48 DEPARTMENT: HEALTH  Explanation: Receiving new funds for COVID-19 AA 546- Communicable Disease Pandemic Kccovetry.CDA121.027  ACCOUNT 113511-445727 115123-555106 115123-556011 115123-556016 115123-558901 115123-559202 115123-559700 115123-569502 115123-556005  DESCRIPTION Contracted Services Operating Supplies TB Expense Travel - Disease Control Telephone Non-Capital Equipment Capital Equipment Computer Equipment  INCREASE $ 140,000.00 $ 16,898.00 $ 15,000.00 $ 4,500.00 $ 2,750.00 $ 4,000.00 $ 50,000.00 $ 10,000.00  DECREASE  COVID-19 Communicable Disease Pandemic Recovery $ 243,148.00  PREPAREDI BY  Melissa Setzer  REQUESTED BY DEPARTMENTI HEAD  furmha  RECOMMENDED BY FINANCE OFFICER Aulh  APPROVED! BY COUNTY MANAGER ACTIONBY BOARDOF COMMISSIONERS APPROVED AND ENTERED ON MINUTES DATED  qol  CLERK    MACON COUNTY BUDGET AMENDMENT  Date:  8/25/2022  AMENDMENTE # 49 DEPARTMENT: HEALTH  Explanation: Received funding for AA 620 ARPA COVID-19 School Workforce, CFDA#93.354  ACCOUNT 113511-445728 115124-55106 115124-558502 115124-558901 115124-556011 115124-557800  DESCRIPTION Revenue Line Contracted Services Travel Operating Supplies Education Material  INCREASE $ 60,536.00 $ 30,536.00 $ 15,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00  DECREASE  Leases- Telehealth Computer Equipment  PREPARED BY  Melissa Setzer  REQUESTED BY DEPARTMENTHEAD  huraisteha  RECOMMENDED BY FINANCEOFFICER lep  APPROVED! BY COUNTYMANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED AND] ENTERED ONI MINUTES DATED  9/13/2a  CLERK    MACON COUNTY BUDGET. AMENDMENT  AMENDMENT; #52 DEPARTMENT: HEALTH EXPLANATION:  A132  Agreement Addendum for FY23 includes monies that are budgeted to pay  for June 2022 expenses. The budget for FY23 needs to be reduced by $5900 in revenue and expenditures. This decrease will cover the expenses for June 2022.  ACCOUNT 115125-555106 115125-556011 115125-558901 113511-426001  DESCRIPTION Contracted Services Operating Supplies Travel  INCREASE  DECREASE  5,373 177 350 5,900  Tobacco Grant  PREPAREDBY:  Pnyphu  REQUESTED BY DEPARTMENT) HEAD  herirkn  RECOMMENDEDI BYJ FINANCEOFFICER Chleg  APPROVEDBY COUNTY MANAGER  ACTION BY BOARD OF COMMISSIONERS 9/13/22 APPROVED. AND ENTERED ON MINUTES DATED  CLERK    MACON COUNTY BUPGET AMENDMENT  AMENDMENT # 51 DEPARTMENT: HEALTH EXPLANATION:  A33  Agreement Addendum for FY23 includes monies that are budgeted to pay  for June 2022 expenses. The budget for FY23 needs to be reduced by $6540 in revenue and expenditures. This decrease will cover the expenses for June 2022.  ACCOUNT 115153-565031 113511-426007  DESCRIPTION  INCREASE  DECREASE  Minority Diabetes Prevention Grant Minority Diabetes Prevention Grant  6,540 6,540  PREPARED! BY:  fukpbil  REQUESTED BY DEPARTMENT! HEAD  heaiclin  RECOMMENDED BY FINANCEOFFICER Munlas  APPROVED BY COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED AND ENTERED ON MINUTES DATED  qlis/z  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT # 52 DEPARTMENT: HEALTH EXPLANATION:  Aa3  Need to decrease HPHC Grant budget for FY2 23.  Expenses for June 2022 reduced the overall budget for this grant. Decrease expenditures and revenues from $86,220 to $81,665  ACCOUNT 115128-555128 113511-436031  DESCRIPTION  INCREASE  DECREASE  Hithy People Hithy Carolina Grant Hlthy People Hlthy Carolina Grant  4,555 4,555  PREPAREDBY gaphu REQUESTED BY DEPARTMENTH HEAD  haxinoku  RECOMMENDED BY FINANCE OFFICER An Diys  APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED AND) ENTEREDONI MINUTESDATED  gh3/n  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT! # 53 DEPARTMENT: HEALTH EXPLANATION:  F1a3  Need to decrease GusNIP Federal Grant budget for FY23. Expenses for June 2022 reduced the overall budget for this grant. Decrease expenditures and revenues from $265,280 to $222,986  ACCOUNT 115128-555127 113511-426012  DESCRIPTION GusNIP Federal Grant GusNIP Fedeal Grant  INCREASE  DECREASE  42,294 42,294  PREPARED! BY ubyhel  REQUESTED BY DEPARTMENT HEAD heimolia RECOMMENDED BY FINANCE OFFICER Chern C3  APPROVED BY COUNTY MANAGER ACTIONBYI BOARDOF COMMISSIONERS APPROVED AND ENTERED ON MINUTES DATED  932n  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT; # 54 DEPARTMENT: HEALTH EXPLANATION:  Pa3  Need to increase RCORP Grant budget for FY23. Budgeted amount for FY23 was underbudgeted. Increase expenditures and revenues from $6022 to $20,649  ACCOUNT 115128-555124 113511-426010  DESCRIPTION RCORP Grant RCORP Grant  INCREASE 14,627.00 14,627.00  DECREASE  PREPARED BY fulpheee REQUESTED BY DEPARTMENT! HEAD  haxihekia  RECOMMENDED BY FINANCE OFFICER dnlg  APPROVED BY COUNTY MANAGER  ACTION BY BOARDOF COMMISSIONERS 9h3/22 APPROVED AND ENTERED ON MINUTESI DATED  CLERK    STATE  Macon County Tax Office 5West Main Street Franklin, NC28734  Phone: (828). 349-2149 rabymaconnc.org  TO: FROM: DATE: RE:  MACON COUNTY COMMISSIONERS Macon County Tax Collector's Office Delena Raby, Tax Collections Supervisor  September 06, 2022 Releases for August, 2022  Attached please find the report of property tax releases for real estate and personal property that require your approval in order to continue with the process ofreleasing these amounts from the tax accounts. Please feel free to contact me ifyou should have any questions. The report of  releases in alphabetical order is attached. AMOUNT OF RELEASES FOR AUGUST 2022:  $21,155.31                            STATE  Macon County Tax Office 5West Main Street Franklin, NC28734  Phone: (828)349-2149 draby@maconnc.org  TO: FROM: DATE: RE:  MACON COUNTY COMMISSIONERS Macon County Tax Collector'sOffice Delena Raby, Tax Collections Supervisor  August 30, 2022  Settlement Report for 2021Taxes  Each year the North Carolina General Statute $105-373 dictates that a series of reports be made available to the Macon County Commissioners as a part of the annual settlement for the Tax  Collector. The reports that are attached are identified as follows:  1.A As summary ofthe collection practices and remedies employed by the tax collector. 2. A financial report for the most recent fiscal ycar's taxes that balances all of the amounts charged to the tax collector for collection, including taxes, discoveries, penalties, fees and interest, against the amounts actually collected. (Settlement 3. A sworn statement that states that diligent effort has been made by the Collector to collect any taxes due by reasonable means available for collection procedures. 4. A list of delinquent property taxes from the most recent year owed by taxpayers who do own. real property in the jurisdiction. This list is further identified as the same list that was provided as the advertising list for publication in the local paper. Please note that this list was generated in April 2022 for advertisement purposes, and many of the accounts on this list have been paid in full at this time. This list is on file in the Macon County Tax Collector's Office and will 5. Al list of delinquent property taxes from the most recent fiscal year owed by taxpayers who do not own real property int thej jurisdiction (personal property). This list is on file in the Macon County Tax Collector's Office and will be provided  Report)  be provided ifneeded.  ifneeded.    STATE  Macon County Tax Office 5West Main Street Franklin, NC28734  Phone: (828)349-2149 draby@maconne.org  TO: FROM: DATE: RE:  MACON COUNTY COMMISSIONERS Macon County Tax Collector's Office Delena Raby, Tax Collections Supervisor  August 30, 2022  N.C.G.S. $105-373(a) (1) and N.C.G.S. $105-373(a)(3)  Ina accordance with N.C.G.S. 105370,0.Imspesnly submit the following statement: The following lists are on file and available for review in the Tax Collections Office. (1)al list of the persons owning real property whose taxes for 2021 remain unpaid, along with the principal amount owed by each person (the advertisement list which was developed and made available in April of2022); and (2) al list oft the persons not owning real property whose personal property taxes for 2021 remain unpaid, along with the principal amount owed by each person. Inc compliance with N.C.G.S. $105-373(a) (3), a report entitled "Macon County Settlement Report-2021 setting forth my full settlement for all taxes in my hands for collection oft the 2021 Further, Ihereby certify that I have made diligent efforts to collect the taxes due from the persons  taxes, as well as any delinquent taxes owed will be provided. listed in suchannert that is reasonably necessary.  R  Respectfully submitted, Delena hs  - PUBLIC CONCO  D42 Tax Colleltions  Supervisor  SWORN" TO AND SUBSCRIBED BEFORE ME, this 31st day of Agust,2022  A hRieb  Public  &  My Commission Expires: Seplenlr 24,2D25    MACON COUNTY Tax Collection Procedures 08/30/2022 TAX COLLECTIONS:  The Tax Collections Office staff consists of a Tax Collection Supervisor, and two (2) Deputy Tax Collectors, all ofwhom are certified through the North Carolina Tax Collectors Association. The collection procedure involves processing payments through checks, cash and electronic payments. Property owners may pay their taxes through the mail, phone-based transactions, on-line, in person and through a secure drop-off box located in front of the annex building. Many accounts are also paid through an electronic process utilized by escrow companies, service companies and by Auto-Agent, which is a software program that The collections office staffutilizes diligent effort to collect both the current year taxes and any delinquent taxes. Collection oft the current year taxes involves the processesa as mentioned above as well as al lockbox service, which is provided through the Wells Fargo bank. This service involves Wells Fargo staff electronically processing payments, with a report provided to the office staff daily, with payments processed and balanced by the collections staff on the same day. In addition, this staff works closely with escrow companies, service companies and Auto-Agent to electronically process payments that are forwarded each year. As always, we process payments on-site, and service many property owners who We! have increased the use ofenforced collections through this office in recent years. Enforced collections involve processes utilized to collect delinquent taxes. These processes include: garnishment of bank accounts, garnishment of Department of Revenue returns, garnishment of rents or other dollars held by Asr noted above, the foreclosure process is now utilized in this office with successful results. We contract with attorney Kelly Ball, of Ridenour & Goss to handle our foreclosures. The mortgage style foreclosure process is utilized, resultingi inai much more efficient process, witha attorney involvement throughout. This process in initiated with a demand letter for payment, which regularly results in payment without any other part of the process being utilized. In my opinion, the inclusion oft this process is necessary to insure Prior to enforced collections being utilized, a property owner is notified by billings in. July of each year, second notices which are mailed in January of each year, advertisement in the newspaper which is scheduled for March of each year, and various other communications that are mailed directly from this office. Processes for payment also include pre-payments, which allow a property owner to divide his or her tax! billi into twelve (12)pre-payments" prior to the bill beingi issued or partial payments after the bills Processing and balancing of fund collection reports are issued to the finance office on a daily, monthly, The increase in the use of enforced collections and other collection procedures has resulted in the tax collection rate being over 98%1 for the past three (3) years, with the 2021 collection rate being 98.94%.  mortgage/escrow. companies utilize in order to eliminate 98% of refunds.  pay directly through our office.  at third party, and as a last resort, the foreclosure process.  that the tax collections rate is kepta at the maximum amount achievable.  are issued and prior to the delinquency date.  and yearly basis.    STATE  Macon County Tax Office 5West Main Street Franklin, NC28734  Phone: (828)349-2149 draby@maconne.org  QUAM  TO: FROM: DATE: RE:  MACON COUNTY COMMISSIONERS Macon County Tax Collector's Office Delena Raby, Tax Collections Supervisor  August 30, 2022 Settlement Report  Ina accordance with N.C.G.S. 053100.Irepettaly submit the following statement: The following lists are on file and available for review in the Tax Collections Office. (1)al list of the persons owning real property whose taxes for 2021 remain unpaid, along with the principal amount owed by each person (the advertisement list which was developed and made available in April 2022); and (2) al list oft the persons not owning real property whose personal property taxes for 2021 remain unpaid, along with the principal amount owed by each person. Inc compliance with N.C.G.S. $105-373(a)(3), a report entitled "Macon County Settlement Report-2021 setting forth my full settlement for all taxes in my hands for collection oft the 2021 Further, Ihereby certify that II have made diligent efforts to collect the taxes due from the persons  taxes, as well as any delinquent taxes owed will be provided. listed in such a manner that is reasonably necessary.  Respeetfillysubmited, lwe 3ab2  Delena Raby, Tax Cbllections Supervisor    Settlement for Current Taxes for Fiscal Year 2021- 2022 General Taxes G01*21  Charges: Personal Levy Real Levy Total Original Levy Discovery Levy Rollback Lavy Discovery Total Corporate UtilityLevy Total Credits: Deposit Interest Releases Refunds Write Offs Misc Debits/Credits Uncollected Total Total Charges Total Credits Variance  Running Total  493,960.84 30,455,298.18 26,710.20 34,454.91  30,949,259.02  61,165.11 31,010,424.13 733,394.23 31,743,818.36 31,743,818.36  31,696,493.75) 64,842.75 (29,687.46) 193,717.54 (1,304.26) 61,757.22 (336,650.40) (31,743,818.36) 31,743,818.36 31,743,818.36)  Collection percentage for 2021 general taxes:  98.94%  ORIA SHIN NOTARY PUBLIC VCONS  La Delena Raby 34 Tax Collections Supervisor: &  SWORN TO AND SUBSCRIBED BEFORE ME,this_ A512 day of August, 2022.  hil  My Commission Expires: Sapkmber24,2025    Document  DAIA Change Ordery PROJECT: (Name and address) Macon! Middleschool) Rénovations 1345 Wells Grove Road Franklin, NC-28734 MAEEA4ReANA) Macoi Couaty SWeilanset Frarkin, 28734 detailed  G701 -2017  CONTRACTINFORMATON: Contract For: General Construction Date: March2 26, 2021 ARCHITECT: (Name and address) SGA/NamnourWightl Design, PA 2459 Wilkinson) Blvd,, Suite 120 Charlotte, NC 28206  CHANGE ORDERI INFORMATION Change Order Number: 009. Date: August 10,2022 CONTRACTOR: (Namè and address) New Atlantic Contracting, Inc. 2635 Reynolda Road. Winston-Salem, NÇ 27106  ECOMRAGISGNOED) AS FOLLOWS:  on ofihe change and. ifapplicable, attach orn referençe specific exhibfis: Also include agreed upon adjusments.  reculed. Construction Change Directives.)  Pert thea attached documentation this Change Orderi includes PCO#021 forad decreaset tot the Contract of($16,565.00).  The orignal Contract Sum Was The pet change ypviplaynthorizad Change Orders Theg Contract Sum prior tothis Change. Order was The Contract Sum willl bed decreased:t by this Change Orderi int thei amount of Ther new Contract Sum inclodingt this Chârige Order will be Thec Contract Tmewilpe Anchangedbyz zero (0) days. ther new date ofSubstantial Completion-willt be November,) 19, 2022 caseaCbange Grderisexecufel tos supersede the Construction' Change) Directive. NOTVALDUNTILS SIGNED BYT THEARCHITECT ÇONTRACTOR AND OWNER.  8,178,000.00 686,799.00 8,864,799,00 16,565.00 8,848,23400  NOTE:ThisChangel Orders does noti include adjustments tot the Contract Sum or Guaranteed Maximum Price, ort the Contract Time, thath haye been AptmadyCnsincioal Changel Directive untilt thed costa and timel have begn agreedu upon byb botht the Owner and Contractor, inv which  :  SBANAEWORMPAPN PA ARCHITECT (Firm name) BEE SIGNATURE Chris Coleman.Project Manager PRINTED NAMEA AND IILE Augus! 10, 2022 DATE  New Atlantic/Critisctinl Inc. CONTRAGTOR Finn  SIGNATURE Ricky Adkins Presidént PRINTEDN NAME ANDI TITLE August. 10,2022. DATE  Macon County OWNERIFim - SIGNATURE: DCESK RouAn, Comny Ammes PRINTED NAME AND TITLE 831.42 DATE  AA  Z  53 k  AIA Document G701" 2017. Copyright e1 1979, 1987, 2000, 2001 and2 2017.by The Ameriçan Inatitute OIA Architecis. Al dghis raserved. The "American Instilute ofA Archilects," ""AIA," the AIAL Logo, and" "AIA Contraci Documenis", aron registered! lrademarks ardi may notbe usedv without permission. Thisdocument was prducedt byA AIA sofware àt1 11:13:225 ETC on 08/10/2022 under Order No.2114286952) which expires on0 03/06/2023, Isn noth for resale, isl licensedf for one-time 1 ueed only, andr mayo onlys be used Ine accordançey withu the AIAC Contract Documents" Terms ofs Service," Toreport copyright violations, e-maild copyright@ala.org.  Usar! Notes:  (389ADA42)    PCCO #009  ATIANTIC Move OE New Attantic Contracting Inc 2635 Reynolda Rd Winston Salem, North Carolina 27106 Phone: (336)7 759-7440 Fax: (336)759-7445  Project: 2102- Macon Middle Schooll Renovations  13451 Wells Grove Road Franklin, North Carolina! 28734  Prime Contract Change Order #009: PCO #021 Reconcile Unit Price  Allowances  TO; DATE CREATED;  Macon County 5West Main Street Franklin, North Carolina 28734 8/09/2022:  FROM: CREATED! BY: REVISION:. REVIEWED BY; REVIEW! DATE: PAIDE DATE: EXECUTED; SIGNED CHANGE ORDER REGEIVED! DATE:  New Atlantic Contracting inc 2635F Reynoidal Rd Winston Salem, North Carolina 27106 Frank Harris (New Atlantic Contracting Inc) 0  CONTRACT! STATUS: Pending- InF Reviow DESIGNATED REVIEWER; Jack Morgan (Macon County)  DUE DATE: INVOICED DATE: SCHEDULE! IMPACT: REVISED SUBSTANTIAL 11/19/2022 COMPLETION DATE: CONTRACTFOR: DESCRIPTION: No.  No ($16,565.00)  1:Macon Midde School Renovations Pdme TOTAL AMOUNT:  Contract  Item Allowance Description Qty unit Unit Value Approvedb by Aduitional QuantiNat' Yet Estimated: Total  Amount  Balance Spent Remaining 4,000.00 $1,000,00 1,500.00 $1,000.00 10,000.00 $0,00 7,515.00 53,735.00 $ 2,820,00 $1,180.00 1,750.00 $250,00 600.00 $1,900.00 3,500.00 $0.00 $ 4,000.00 $0.00 $ $0.00 $7,500.00  Price 10 ey$seg: $5,000  SGA  Approvabys SGA Quantity  Trench Rock Removall uR1 Disposal/ Borow Replaçement,  UP2 çuting Concrete and SOG Patching of 100 SF $25 $2,500 uP3 Brick Repointing. Masonry (Mortar. Joint) s0o EF $20 $10,000 up-4 Briçk and Block Masonry a50 LF $45 $11,250 UP-6 6" PVC Piping at3 100 LF $20 $2,000 UP-7 6" PVCF Piplng Between joo LF $25 $2,500 UP-8 15" HDPEF Piping at3" 100 LF $35.00 $3.660 UP-9 Beween 3 ande 6'5 Below 100 LF $40 SA,ped UP-11 Slabo Crack. Repairs 75- LE $100" $1,500  500 167 141 24 100  Crack Repairs Removal/ /F Replacement UP-5 of Brick Controlor Expansion. Joints Below Grade 3' and 6' Below Grade Below Grade 15" HDPE Piping, Grade UP-10 $800 Date Ouilets (noty used). UP Only TOTAL ALLOWANCESS ATTACHMENTS:  200 F $20 $4,000  EA jsa. $0  $52,250  $35,685.00 $16,565,00  POTENTIAL CHANGE ORDERS IN. THIS CHANGE ORDER:  New Atiantic Contracting Inc  Page 1of2  Printed On: 8/9/2022 11:00AM    E ATIANTIC MvwsIlPoRe PCO#  PCCO#009 Amount  Title  Schedule Impact  021 CE#121 Reçoncile Unit Price Allowances  ($16,565.00) ($16,565.00)  Totall  CHANGE ORDER LINE ITEMS: PCO#021: CE #121.: Reconcile Unit. Price Allowances 1. 95-000.0 MISCELLANEOUS.Ohe.  #  Budget Code  Description  Amount! $(16,565.00) Subtotal: $(16,565.00) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,178,000,00 5686,799.00 $8,864,799.00 ($18,565.00) $6,846,234.00 11/19/2022  Reconcile Onit Price Allowançes  Malerial (6.75% Applies tON Materlals.)! Equipment (6.75% Applies to Equipment.) Labor (39.00% Applies tol Labor.) Equipment, Materlals, Labor, Othe): Equipment, Materials, Labor, Othe): Equipment, Materials, Labar, Othe):  OH&P Sub (7.50%/ Applies tol Material Purchase Order and Commitment.):! OHBP) LME (15.00% Applies tos Equipment, Materials, and! Labor.):  Insurance (0.00% Appliest to7 Temporaryl Labor, Material Purchase Order, Payroll" Taxes & Insurance, Owner Cost, Commitment, P&P Bond (0.00% Applies to Temporary Labor, Material Purchase Order, Payroll Taxes & Insurance, Owner Cost, Commitment, Rounding (0.00%A Applies tol Temporary! Labor, Material Purchase Order, Payroll Taxes &1 Insurance, Owner Cost, Commitment,  Grand Total $(16,565.00)  The original (Contract Sum) Neto change by previously authorized Change Orders The contract sum priort tot this Change Orders was Thec çontract sum would be changed byt this Change Orderi int the amounto of Ther newo contract sum includingi ihis Change Order wille be The contract time will not be, changed! byt this Change Order. Thel Revised Substantial Completion Datev will be  Mark Sealy (SGAI NarmourWright! Design) 1815S.1 Tryons Street, Suite A Charlotte, North Carolina 28226 Chris Coleman! Project Manager CEAL SIGNATURE New Allantic Contracting Inc  Macon County 5West Main Street Franklin, North Carolina 28734 CRC 7 DATE SIGNATURE  New Atlantic Contracting Inc 2635 Reynolda Rd Winston: Salem, North Carolina 27106 8.31,22 yt DATE SIGNATURE  18 Aeks 840-22 Printed On: B/9/2022 11:00AM  DATE  Page: 2of2    MACONO COUNIYBUDSETAMEROMENT AMENDMENT# 55  DEPARTMENT MACON MIDDLE SCHOOL RENOVATIONS  EXPLANATION CHANGE ORDER! #21-C DECREASE IN CONSTRUCTION CONTRACT OF $16,565  ACCOUNT  DESCRIPTION  INCREASE  DECREASE 16,565  466031 79000CONTINGENCY 466031 580900/CONSTRUCTION  16,565  REQUESTED BY DEPARTMENT HEAD Cotyacbr  RECOMMENDED BYF FINANCE APPROVED BY COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED & ENTERED ON MINUTES DATED CLERK  opEtgs  3/2    Mike Decker From: Sent: To: Cc: Subject: Attachments:  Melissa Setzer mseteremaconncorg" Monday, August 29, 202212:34PM mdecker@maconncorgy 'Lori Hall'; Kathy McGaha Write Offs  Bad Debt Set off COVID and Misc. July 2023.xlsx; Debt Set Off 2022.xlsx  This is patient debts that need to be written. off and needs to go to the Commissioners for approval. written off at the Board of Health meet that took place on. July 26, 2022, by unanimous vote.  Attached you) will find copies of the outstanding debt to be written off. The Board of Health approved these debts to be Wel have been in the process of cleaning up old delinquent accounts and accounts that are uncollectable. The largest number of accounts that have been uncollectable have been with DataMax: and are still outstanding. DataMax has been unable to collect; therefore, we would like to write offt these accounts and get them off our books. Accounts range from 2003 through 2017. We have no information on most oft these accounts, due to the accounts were initially set up in our old system HIS. The HIS: system is now obsolete and the: state has deactivated: all access to this system. Ican assume The next document includes accounts from COVID-19: testing that were. patients without insurance. Due to the State of Emergency Pandemic these fees for COVID-19 testing are unbillable because HRSA funding was cutoff. This document also includes patient bills from untimely filing, flu vaccines, and accounts where contact information is no longer valid. We have not been able to turn anyone overt to collections because oft the current SOE. That changes 8/15.  these accounts were from regular services and Adult Dental.  If you have any questions please let me know.  Melissa C. Setzer: Macon County Public Health 1830 Lakeside. Drive Franklin, NC28734 Phone 828/349-2599 Fax (828)349-2501 E-Mail: msetzer@maconnc.org www.naconnc.org www.acehookcom/maconPupicheatn  Finance Officer and Operations Section Administrator  Accredited with Honors byt the NCI Local Health Department. Accreditation: Board    Bad Debt Write-Off DOS 6/23/2021 11/5/2021 12/7/2015 4/22/2021 7/27/2020 9/5/2017 1/6/2022 12/11/2018 8/14/2018 11/30/2015 11/28/2018 12/16/2021 3/13/2017 5/2/2018 2/14/2022 11/8/2021 1/10/2018 9/27/2016 8.27/2019 3/30/2022 9/30/2021 10/7/2021 9/30/2021 10/1/2021 10/1/2021 1/13/2022 6/11/2021 10/11/2021 10/21/2021 1/13/2022 6/11/2021 5/5/2022 12/18/2019 2/6/2020 5/27/2020 3/3/2022 10/7/2021 12/14/2020 8/11/2021 10/7/2021 10/6/2021 10/7/2021 10/11/2021 10/7/2021 10/18/2021 10/20/2021 10/11/2021 10/21/2021 3/12/2021 4/28/2021  Covid Bad Debt Write-off  Medical record # PH1706801 948173173 900905784 PH1608981 951702739 901364274 949570775 PH1095110 PH496585 900495610 952689186 951322021 901295187 955392768 951817411 266279102 900421522 949115973 900348971 PH533084 PH2352652 PH2049672 PH2352792 947330722 952687762 PH3090598 PH2536419 946175454 952211556 PH3090598 PH2536419 PH3440397 950573070 950414378 947904766 901138612 PH1905058 946339332 901507926 952258818 951322604 PH2045970 946818712 PH2052092 PH1864645 PH2950049 946175454 952211556 946947542 947081393 TOTAL  AMOUNT $88.99 $43.40 $166.00 $242.00 $2.00 $1.20 $3.60 $1.82 $2.00 $1.29 $1.68 $1.80 $1.00 $1.20 $3.80 $3.80 $0.03 $0.07 $1.40 $121.00 $37.00 $73.00 $37.00 $37.00 $73.00 $25.00 $13.51 $37.00 $34.00 $25.00 $13.51 $0.02 $0.80 $2.00 $2.00 $9.63 $37.00 $78.00 $94.38 $37.00 $73.00 $37.00 $73.00 $73.00 $34.00 $34.00 $37.00 $34.00 $128.80 $386.00 $ 2,263.73  Medical record# 949869048 PH2530353 PH2832106 PH1697999 PH3196286 PH3196301 947422220 PH3419562 PH3408502 PH2083516 PH2962120 PH2962120 PH2962120 PH2962120 PH2962120 PH2962120 PH2962120 PH2962120 PH2962120 PH2962120 PH3407024 PH3432880 PH2352652 948414634 945947257 PH3412840 901464747 PH3431338 PH1862702 PH2296386 PH1758077 PH2086795 PH591355 PH1352283 901406586 PH2061672 945762795 PH2271591 948076604 PH2266198 PH2023653 PH462402 PH2429286 PH3418538 PH1804071 PH2962120 PH2962121 PH2962122 PH2962123 PH2962124 TOTAL  DOS AMOUNT 1/14/2022 $44.00 10/13/2021 $50.00 10/6/2021 $50.00 1/6/2022 1/4/2022 1/4/2022 1/11/2022 1/6/2022 1/5/2022 1/3/2022 1/31/2022 $44.00 1/24/2022 $44.00 1/10/2022 $44.00 1/18/2022 $44.00 1/3/2022 2/28/2022 $44.00 2/14/2022 $44.00 2/21/2022 $44.00 2/7/2022 3/7/2022 1/4/2022 1/18/2022 $44.00 2/1/2022 2/2/2022 1/13/2022 $44.00 1/6/2022 1/6/2022 1/18/2022 $44.00 1/28/2022 $44.00 1/31/2022 $44.00 8/18/2021 $44.00 1/18/2022 $44.00 5/27/2021 $44.00 9/2/2021 8/25/2021 $44.00 2/17/2021 $14.00 3/1/2021 2/26/2021 $14.00 7/27/2021 $14.00 2/26/2021 $14.00 1/29/2021 $14.00 3/18/2021 $14.00 1/6/2022 1/10/2022 $44.00 1/10/2022 $23.46 4/18/2022 $44.00 4/11/2022 $44.00 5/23/2022 $44.00 3/29/2022 $44.00 4/4/2022  $44.00 $44.00 $44.00 $44.00 $44.00 $44.00 $44.00  $44.00  $44.00 $44.00 $44.00 $44.00 $44.00 $44.00 $44.00  $44.00 $14.00  $44.00  $44.00 $ 1,981.46    8888888  88888888 88188 8888  2  Mz 2 44495  z2 az    dee 8888  0g8  EBE3E33EEEE883E 88888883899849989888394385  e181  88 88888/88  S 22  Szz 2w 23  N 22 Mzx $44444    BEEBEEEEEEEEEEEEEEEEBEEEE 8888  8888888  474 N 0 AE 846989 XEZ Ax XM 222 444 22 4448599    18888  88 6500 = 8888 99995  944 2x  NN    8888 1888 888838888 e18!    EEEEEEEEEEE S8BSB9ESEREA  8888EEEE3338888888:  w2    8888885        MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - APPOINTMENTS  MEETING DATE: September 13, 2022  13A.  Planning Board (1 seat) - Please see the attached email from  Planning Director Joe Allen, along with applications from Barry Breeden,  Ben Laseter and Matthew F. Moyer.    Mike Decker From: Sent: To: Subject: Attachments: All,  Joe Allen yalenemaconncorg> Tuesday, September 06, 2022 12:02PM 'Mike Decker'; Derek Roland; Josh Young Planning Board Appointment Application for Appointment.pdr  Planning Board member Mickey Henson term is up on September 10th, By our records he has attended 41 meetings in the last three years, granted we have had only one meeting this year. Therefore, would not recommend extending his term for an additional three years. We have three applications for appointment in! holding (see attached), and Mike Bryson is filling one out as well. Iwould recommend appointing one those applicants inj place of Mr. Henson at the September  commissioners meeting.  Let me know ify your need anything else. From: Mike Decker mailto:mdecker@maconnc.orgl Sent: Tuesday, September 6, 2022 8:46AM  To: m.tate@maconnc.org: Ronnie Beale' <ronnie.Deale@maconnc.org>; Gary Shields gshedsemacomncorp:  'Paul Higdon' PAMPEcOnemAtONcOTP) 'Josh Young20' oshua.young@maconnc.org; eptneadsemaconncors Cc:d drolandemaconncorg: hall@maconnc.org; 'Eric Ridenour' encelyvabwyers.como, Pam Ledford  Pedlordematonncorp) kee.er@maconnc.org Subject: deadline for agenda items  Good morning, and I hope everyone had a relaxing Labor Day weekend. Ifyou have agenda items for the September 13th regular meeting of the board of commissioners, please send those along with any supporting documentation to me by noon  tomorrow. Thank you!  Mike Decker - IPMA-SCP Macon County 5 West Main Street Franklin, NC 28734 Work (828)349-2020 Cell (828)342-1169  HR and Safety Director/Deputy Clerk to the Board  IPMA-SCP!    Print Form  Application for Appointment to Macon County Authorities, Boards, Commissions and Committees The Macon County Board ofCommissioners believes all citizens should have the opportunity to Participate in governmental decisions. The Board wants to appoint qualified, knowledgeable and dedicated people to serve on authorities, boards and committees. Ifyou have an interest inl being considered for an appointment to any advertised vaçancy, please thoroughly complete the form below before the advertised deadline and choose from thei following options.  Mail to: County Manager's Officc 51 West Main Street Franklin, North Carolina 28734  or FAX to: 828-349-2400  Any Questions, please call the County Manager's Office at (828) 349-2025 Name ofA Authority, Board or Committee applying for: Planning Board  Name Barry Breeden Address32Cowee! School Dr Telephone: Home 328-342-6714 Occupation Entrepreneur  City Franklin  NCZip NC28734  Work 828-369-9655  Business Address 461 Highlands Rd. Franklin NC, 28734 Email Address barybreeden8outpokcom No anticipated conflicts ofi interest. Educational Background allonn  Bricfly explain any anticipated conflict of interest you may have if appointed:  Graduated from Franklin! High School 1999, Iwent straighti into the work forceasaF Financial Rep. with American General, eventually working my way to Branch Manager with. American General and! Lendmark. Ihavet lcurrently Own and operate Carolina. Junction! Power! Equipment, Inc. as well as Breeden5 Properties, LLC, lamt the Chairman of the Board of Directors for Heartf for Families, and wasi recently nominated as  hn  a latad Drinl s Ef,  Traimina thunih crr in n1n takensome  Busincss and Civic Experiences/Sklls: Areas of Expertise and Interest/Skills:  lcuc Onaat ri.h  the President oft the  lam an expert at nothing, butl do have the abilityt tot think outside the boxa andl be objective. Myi interest ist to continue to support Macon County through volunteer work, and Iwould liket to see our commuity thrive fory years to come.! have been in leadership positions throughout my adult life, Ibelieve that myl leadership skills are an asset.  List any Authorities, Boards, Commissions or Committecs presently serving on:  Heart For Families  FranklinH High School Athletic Booster Club  SIGNATURE: Bayabl  DATE: 09/22/2021    Print Form  Application for Appointment to Macon County Authorities, Boards, Commissions and Committees The Macon County Board of Commissioners believes all citizens shouldl have the opportunily to Parlicipate in governmental decisions. The Board wants to appoint qualified, knowicdgeable and dedicated pcople tos scrve on authorities, boards and commitlces. lfyoul have ani interest in being considered for an appointment to any advertised vacancy, please thoroughly complete thc form below beforc the advertised deadline and choose from the following options.  Mail lo: County Manager'sOflice 5 West Main Street Franklin, North Carolina 28734  or FAX lo: 828-349-2400  Any Questions, please call the County Manager's Office at (828): 349-2025 Name ofAuthority, Board or Commiltee: applying for: Macon County Planning Board  Name BenLaseter Address/s57Eastn Main St. Telephone: Home Business Address  City Franklin  NCZip 28734  Work 8285242711  Occupation Deputy Director, Mainspring Conservation Trust Emmail Address astrenampingoneetog  Brielly explain any anticipated conflict of interest your may have ifappointed:  None anticipated Educational Background University of Georgia Business and Civic Experiences/Skills: Arcas of Expertise and interest/Skills: Natural and Cultural Resources, EnvironmentalQuality,  BS-F Forest Resources, University of Georgia; MS Vertebrate Zoology, University of Memphis; PhD Forest Resources,  Formeriy served on Macon County Planning Board and Macon County Watershed Review Board  List any Authorities, Boards, Commissions or Conmillees presently serving on:  Not currentlys serving on any governmental: authorities, boards, commissions, orcommittees. Prolessionaly,Iserve: as Deputy Director at Mainspring. lalsos serve ont the Finance Committee at Franklin First UnitedMethodist Church, and  jon thet Boardof Directors oft the Nikwasil Initiative.  SIGNATURE:  DATE: g2sf2o27  A22    PrintForm  Application for Appointment to Macon County Authorities, Boards, Commissions and Committees The Macon County Board ofCommissioners believes all citizens should have the opportunity to Participate in governmental decisions. The Board wants to appoint qualified, knowledgeable and dedicated people to serve on authorities, boards and committees. Ifyoul have an interest in being considered for an appointment to any advertised vaçancy, please thoroughly complete the form below before the advertised deadlinc and choose from the following options.  Mail to: County Manager's Office 5 West Main Street Franklin, North Carolina 28734  or FAX to: 828-349-2400  Any Questions, please call the County Manager's Office at (828). 349-2025 Name of Authority, Board or Committec applying for: Planning! board  Name Matthew F Moyer Address73Beasley! MIne Rd Telephone: Home 828-332-2446 Occupation Fuel gas piping ands service Business Address 291 Westgate plaza Email Address matgenealogybookstore@gmal.om  City Franklin  NCZip 28734  Work 828-349-1222  Briefly explain any anticipated conflict ofinterest you may have if appointed:  currently work fora an employer Toccoa Natural Gas where wes somtimes do contract workf fol Macon Co.  Educational Background  19951 frankin High School grad, 1996 gradudated' from collage in automotive and diesel mechnics. Ihold NCf fuel piping! lic since 2001 NC Mechnical level onei inspections, Building inspections levelone,lam also aN NC certf firefighter.  Business and Civic Expcricnces/Skills: Areas of Expertise and Interest/Skills: Pleases see attached  See attached  List any Authorities, Boards, Commissions or Committees presently serving on:  None at this time.  SIGNATURE:  DATE: 8/12/2022    Matthew F. Moyer 473 Beasley Mine Rd. Franklin, NC 28734  Business and Civic Experiences/Skils:  For the last 24 years, I've been working in the LP and Natural Gas industries in Macon County and northeast Georgia. I'm currently employed by the City of Toccoa, Northern Division of Toccoa Natural Gas Installation and service supervisor. In that capacity, Ih have worked hand-in-hand with many Macon County staff, including Bobby Bishop in Building Inspections, Tracy Tallent at the Board of Education, and the Mike Cope in the Maintenance Department. I have a great working relationship with each of these departments. Ihave been a firefighter with Cowee Volunteer Fire/Rescue since I joined the Junior Auxiliary 30 years ago, including 3 years' service on CVFR's Board of Directors. For 6 years, I served as JR Warden on the Vestry (board of directors) of All Saint's Episcopal Church, maintaining the campus. I also served as Youth Leader there, increasing involvement of church youth and building their spirituality. More recently, I've served on the Board of Trustees of First United Methodist Church for 3 years, while also attending the youth group, serving on mission trips, and participating in community outreach.  Areas of Expertise and Interest/Skills:  Ihave held a North Carolina Fuel Piping Contractor License since 2001 I have 3 years with propane service and piping and delivery and I am the license holder for Toccoa Natural Gas in North Carolina. I have 21 years' experience installing fuel piping for new and existing residential, commercial, and industrial customers. Ia am qualified and experienced to install, tap into, and maintain underground natural gas lines. I also maintain and repair commercial and residential natural gas appliances. I assist during Toccoa's annual NC Pipeline Safety Inspections, which have passed each year. I also service and maintain pressure regulator stations for the distribution areas in Rabun County, GA and Macon County, NC. Iam required to retest these annually according to the CFR 49 sections 192.801 and 195.501 for operator qualifications as set forth by FERC and PHMSA. For the last 15 years, I have conducted liaison meetings with public officials and emergency personnel.