Planning Board January 16, 2024 Minutes  Thel Morehead City Planning Board conducted aj public meeting on Tuesday, January 16, 2024, in the City Hall Council Chambers at 1100 Bridges Street at 5:30 p.m. The following MEMBERS: Sally Lumpkin, Diana' Tootle, Nathan Chambers, Glenn Curtis, Matt  people were present:  Johnson, and Curtis Oden, Jr.  ABSENT: Ronetta Gaskill  Others present: Planning and Inspections Director Sandi Watkins, Zoning Enforcement Officer Jeannie Drake, Planning Board Secretary Rachel Steiger, City Attorney Derek Taylor, Chairperson Sally Lumpkin called the meeting to order and gave the invocation.  Samer Hamad and Bill Brown.  Diana Tootlel led the Pledge of Allegiance.  The roll was called, and Ronetta Gaskill was absent. Diana Tootle made MOTION, seconded by Curtis Oden, Jrt to excuse the called-in absence. Ther motion carried unanimously. Ms. Lumpkin asked Board members to take a moment to review the minutes from the December 14, 2023, meeting. She then asked for a motion to approve the minutes. MINUTES: December 14, 2023: Diana Tootle made MOTION, seconded by Glenn Curtis to adopt the minutes and dispense with the reading. The motion carried unanimously. Conflict-of-Interest. Statement as shown on1 the screen. There were none.  Sally Lumpkin asked if any Board member had a conflict of interest. She reviewed the  NEW BUSINESS:  A). Request submitted. by the Cullipher Group, P.A., on behalf of Shepard Street Development, Inc.,. for Final Plat review of "Residences At Bask" located at 901 and 909, Shepard Street (Tax PINS #63861960566000 and #638679603566000 and zoned PD (Planned Current. Zoning: PD( (Planned. Development). Flood Zone: AE8. Total. Area: 2.42 Acres (105,587.78s4. fA). Average  Development. District).  Lots Size: 2,210.47SF. Minimum Lot Size: 1,758.55 SF. Total Density: 10.33 units per acre.  Rezoning and Sketch) Plan) Review (Planning Board)- 10/19/2021 Rezoning and Sketch) Plan Approval (Council)-1L92021 Revised Sketch Planl Review (Planning Board)-2/162022 Revised! Sketch] Plan Approval (Council)- 3/8/2022 Preliminary) Plata and Sitel Development) Master) Plan (Planning Board)-2/21/2023 Sitel Development Master Plan (Council)- -3/14/2023  Genera!: The applicant has submitted a request for a Final Plat Review: for Residences at Bask, a proposed twenty- five (25) uniti residential planned development) located ats 901 and 909 Shepard Street. Thep proposed development isto include a private swimming pool with restroom, community marina, walkways, and signage. This property is within Minor Lot Line Revisions: Driveway widths forl lot 1 ont ther northwest comer oft the development and forl lot 9 ont the northeast corner oft the development were widened byt twof feet (2)to accommodate access. The lots alongt thee eastern property line werer reproportioned to fitas specific house footprint on lot 13. Lot 13 was made larger and lots 10-12 were adjustedt to bes similarly-sized lots. The bulkhead has been mostlyi installed; therefore, the waterfront lots were Water Access: Allp planned development projects adjoining publicy waters are requiredt to provide ap public water access area orp paya af feei inl lieu ofd dedication based upon one thousand dollars ($I,000) per unit. The developer has requested top pay afeei inl lieu ofd dedication which would total twenty-fiye thousand dollars ($25,000) fort twenty-five (25) units.. Improvement Guarantee: In compliance with Article 4-29.3(B)(3), an approved) Letter of Credit has been providedi in the amount of $483,285.25: fort thet uninstalled improvements (rain tank system, rough and fine grading, sewer and The development is aireadys subjectt to thej following Council approved and applicant agreed spon conditions: Other uses limited to Accessory building/use, Recreation use, outdoor (private marina), required recreation improvements associated witht thet useable open space (e.g., swimming pool with restrooms), ands signage.  thec corporatel limits.  resurveyed forf finalp plat, resultingi ini minor adjustments tol lota areaf forl lots1 14-21.  Thef feev willb bed duep priort tof final plati recordation.  water withs standpipe, stone, curb andg gutter, curbe edging, sidewalk, paving). Amaximumi number oftwenty-five (25)r residential units.  Conditions:    Morehead City Planning Board  Page2  January 16,2 2024 of as  3. An maximum heighto offifty feet (50-). Residences at) Bask planned development. average gradet three feet (3) on each side ofthe wall. required unders section 14-1 oft thel Unified Development Ordinance. Final Plato approval should aiso bec contingent upont thef following:  +. Residential marina for private use only of lot owners. All docks deeded to participating lot owners the The maximum retaining wall height within the front yards setback is three feet (3') (per Unified Ordinance. Article 14-1, Fences and Retaining Walls, Subsection 14-1.3, Height) and willl ber measured Development from the Separate fence and bulkhead permits will be obtained prior to construction ofa retaining wall orb bulkhead The feei inl lieu of dedication of public water access int the amount oft twenty-five thousand dollars AF Resolution accepting the streets into the Town street systemi is required following construction oft the streets. The purpose of this review is to assure that all improvements have been installed in accordance with development master plan and preliminary plat and to make sure that all fees have been paid. The the site Development Ordinance does allow a developer to receive final plat approval without all the installed provided that an improvement guarantee in the amount of 1.25 times the cost of improvements being submitted toi the City andt thata allo other requirements necessary tor receive final plat approval! havel the been improvements met. Zoning Enforcement Officer Jeannie Drake introduced the request by reviewing the staff report. Ms. Drake stated that there has been one inquiry regarding this request. After the presentation, City. Attorney Derek Taylor asked Ms. Drake: ift the two conditions had been agreed to by the developer. Ms. Drake responded that they had agreed. Mr. Taylor asked if the conditions would be in writing prior to receiving final approval. Ms. Drake stated conditions would bei in writing. The Planning Board had no additional questions for Town that yes, Staff. Chairperson Sally Lumpkin requested that the applicant approach the podium to share the request and any additional information. Applicant Samer Hamad stated] he did not have further to discuss regarding the request. Ms. Lumpkin then asked the Planning Board members anything if they had any questions for the applicant. Glenn Curtis stated that he did not see marina included in the provided agenda packet and would like to know more. any detail oft Hamad then replied that the marina would include twenty boat slips. Planning and Inspections Director Sandi Watkins approached the podium to further clarify the information requested. Ms. Watkins stated that the purpose of the final allow the lotst tol be conveyed. The marina and individual structure configurations were plat reviewed at the Site Development Master Plan phase. Ms. Watkins said it is not unusual to not have that level of detail included on a: final plat. Ms. Watkins displayed the conditions approved the City Council and agreed upon by the developer as part of the Site Development Master by Plan approval phase. She explained that the conditions are part of the ordinance and that are allowed as part of the development. The conditions allow for an outdoor specify. private to be used for private use only by the lot owners and stipulate that all docks be deeded marina, to participating lot owners of the Residences at Bask planned development. The conditions forward to this part oft thej project even though the Planning Board is not rereviewing some oft carry the site detail that was reviewed at the Site Development Master Plan phase. The purpose of this phase ist to ensure that either the infrastructure has been installed, which it has not, or that there is as surety inj place to ensure completion of the improvements. Thei improvements that are included are listed and include completion of the utilities and the streets. A letter of credit has been reviewed and approved by the Public Services Department. Ms. Watkins explained that the letter Ms. Drake then reviewed permits that have been obtained thus far for the included bulkhead permits issued September 12, 2023 andi retaining wall fence permits project, issued which on March 28, 2023. Mr. Curtis asked whether CAMA permits had been issued. that CAMA permits had been issued. Curtis Oden, Jr. asked if the stormwater Ms. Drake had been approved. Ms. Drake confirmed that the permits regarding stormwater had permit been Mr. Oden asked ift the sitel had been elevated three (3): feet. The applicant, Samer Ms. Lumpkin mentioned that the City had received a grant to address stormwater runoff. Ms. Watkins explained that the Cityi is working through the details of the grant with the granting agency, but in short, construction costs have increased significantly and now exceed the original grant award amount. She stated that the referenced stormwater work is a City project, and while in close proximity tot the Residences at] Bask] project site, the projects are not directly related. Regarding stormwater permitting, Ms. Watkins explained that stormwater permits are not issued by Morehead City. Morehead City requires that the applicant provide evidence that approvals have been obtained through the permitting agencies and the applicant has provided proper the  duep prior to final plati recordation. Pleases submit draft resolutioni forr review. Final Plat Approval:  ($25,000)i is  Unified is  the  the is to  Applicant Samer  the uses  ofcredit isi inj place to ensure completion of the required mprovements.  confirmed  approved and werei inj place at the last approval phase.  confirmed that itl had been.  Hamad,  required approvals fort this project.    Morehead City Planning) Board  Page3  January 16, 2024  Nathan Chambers then spoke to the fact that stormwater and tides are very different things in the project location. The tides can cause flooding in the street without stormwater runoff being present. Mr. Oden confirmed the bulkhead had been installed. Chairperson Sally Lumpkin then asked the applicant, Samer Hamad, to approach the podium. Mr. Hamad explained that the property was filled with concrete previously. By removing the concrete and creating more: impervious space, it willl bel helping the drainage ini the area versus: making it worse.  Chairperson Lumpkin asked if there was any public comment. Hearing none, Ms. Matt. Johnson stated that the conditions listed seem to have been met through a letter of credit for those items. He asked ifit would be redundant to include the water access fee in the surety contingencies. Ms. Watkins stated that the $25,000 water access fee should not be Ini response to a question about aj proposed condition to require the developer to request City acceptance of the streets, Ms. Watkins explained that having the City explicitly accept the streets for dedication is to place the streets into the City's street system for maintenance purposes. The conditions are included for the developer's awareness and to ensure that the streets become part of the city street system once construction has been completed and approved for acceptance by City Council. Ms. Tootle asked if the streets would be maintained by the City. Mrs. Watkins confirmed that the streets are proposed to be maintained by the City as public streets. She continued stating that the ordinance had recently been amended to allow limited The applicant, Samer Hamad, had a question regarding the conditions, in that the language indicated that the final plat approval is contingent upon a resolution accepting the streets into the Town street system following construction of the streets. He said the final plat approval needs to be completed prior to the construction of the streets. City Attorney Derek Taylor said that once the streets are built, a resolution must be submitted as acceptance of a public street by the' Town. The contingency for Final Plat approval is that the applicant agrees to submit a request for resolution once the streets are completed. Mrs. Watkins stated that the resolution would be completed following construction of the streets and brought before City Council. She explained that the Public Services Department will verify that the street meets City construction standards. Ms. Lumpkin asked at what point would the applicant receive final plat approval. Ms. Watkins stated the plat would be eligible for recordation when the applicant submits a mylar and the water access fee. Mr. Taylor proposed a change in the wording oft the contingencies. Ms. Watkins edited the wording to state, "Owners agree that a resolution accepting the streetsi into the town street system is required. Following construction oft the streets, please submit the draft resolution for review att thati time." The applicants agreed to the condition  Lumpkin public comment: period.  included: int the letter of credit as that isi received separately.  streets.  as amended. motion.  With no other questions or comments on the request, Chairperson Lumpkin called for a Curtis Oden made MOTION, seconded by Nathan Chambers, to recommend approval of the final plat for the Residences At Bask" planned development contingent upon the following; 1) "The fee in lieu of dedication of public water access in the amount of twenty-five thousand dollars ($25,000) must be paid prior to final plat recordation."; and 2) "Owners agree that a resolution accepting the streets into the town system is required. Following construction of the streets, developer will submit a draft resolution for review at that time." The motion  carried unanimously. REQUESICOMMENIS:  A. Planning Director Sandi Watkins reviewed commercial building permit activity in Morehead 1. Commercial. Accessory, Structure for shed at. 1008. Arendell Street (The History. Place). 2. Commercial. Accessory Structure for Tesla vehicle charging station at 2900A Arendell 3. Commercial. Alteration to repair loading dock and replace roof at 2900 Arendell Street, 4. Commercial. Alteration to Remodel, Install doors and move windows at 710 Evans Street  City that had occurred since the December Planning Board meeting:  Street (Morehead. Plaza). (Big Rock. Headquarters).  Unit 15 (former Tuesday. Morning. Location).    Morehead City Planning Board  Page4  January 16, 2024  B. Planning Director Sandi Watkins reviewed residential building permit activity in] Morehead  City that! had occurred sincet the December Planning Board meeting:  1. Residential Accessory Structures: 4 2. Residential. Additions: 1 3. Residential. Alterations: 4 4. Residential Demolitions: 1 5. Residential DockPlerBulwhead, 5 6. Single-Family Dwelling at 208 Bogue Landing Court 7. Single-Family Dwelling at 418 Florida. Avenue 8. Single-Family Dwelling at. 115 Lands End Court 9. Single-Family Dwelling at 3701 Onford Court 10.. Residential, Swimming Pool:1 11. Residential Roof 2. ADJOURNMENT:  Therel being no further requests or comments, the meeting adjourned at 6:01 p.m.  Rachel Steigr- Rachel Steiger, Secretary