City of Mount. Airy Regular Board Meeting July 18, 2024 6:00 pm Council Chamber Municipal Building 800 South Main Street Mount Airy, N.C. This Meeting willl be held in the Council Chamber oft the Mount Airy Municipal Building and also virtually by viewing through the following Zoom link: htps/Ms02web.zcom.W/87863125948 using password COMA ifprompted. You may also view this meeting vial Facebook Live by connecting to the City's Facebook page The City ofMount Airy, NC. Link will bej posted on www.mountairy.org the day of the meeting. AGENDA Welcome and Call to Order.. Invocation.. Pledge of Allegiance. Mayor Cawley Commissioner Cochran Everyone Items for Discussion and Possible Action 1.) APPROVAL OF AGENDA: 2.) CONSENT AGENDA: The consent agenda is comprised of matters of routine business that do not require discussion by the Board. Items included on this agenda aré indicated with an asterisk (*). and will all be considered with one motion by the Board. Should a Board member wish to remove an item from the consent agenda, that item will be considered in its listed place on the agenda. a) **Approval ofl Minutes: "June 6, 2024 Regular Meeting b) **Tax Collector's Annual Reporting: Sworn Report on Unpaid Real and Personal Property Taxes ii. Tax Collector's Annual Settlements iv. Order of Collection: Resolution No. 2025-002 d) **Project Ordinance for' T-Mobile Grant: Ordinance No 2025-003 3.) SPECIAL: RECOGNITION: a) William Pendleton 100th Birthday iii. Resolution Accepting Tax Collector's Annual Settlements: Resolution No. 2025-001 c) **Ordinance Amending Article VI of the City of Mount. Airy Personnel Policy: Ordinance No. 2025-002 4.) PUBLIC HEARINGS: 5.) PRESENTATIONS: 6.) PUBLIC FORUM: 8.) OLD BUSINESS: 9.) NEW: BUSINESS: 7.) ITEMS REMOVED FROM CONSENT AGENDA: a) Resolution Authorizing ABC Funds Distribution Amendment-esolution No. 2024-090: Darren Lewis, City Manager a) Resolution Authorizing Staff to Make. Application for ARC Grant: Resolution No. 2025-003 b) Resolution Accepting AARP Community Challenge Grant: Resolution No. 2025-004 c) Project Ordinance for AARP Community Challenge Grant Project: Ordinance No. 2025-001 d) Resolution Approving Easement Between City of Mount Airy and Duke Energy Carolinas, LLC: e) Resolution Awarding West Side Main Street Water & Sewer Improvements Project Contract: Resolution ) Project Ordinance. Amendment for West Side Water Improvement Grant Project: Ordinance No. 2025-004 g) Project Ordinance. Amendment for West Side Sewer. Improvement Grant Project: Ordinance No. 2025-005 Resolution No. 2025-005 No. 2025-006 h) Board to Discuss PART Parking Lot (Beside Big Lots): Darren Lewis 10.) OTHER BUSINESS: 11.) REMARKS BY OFFICIALS: a. City Council b. City Manager City Attorney 12.) CLARIPICATIONREBUTTAL BY MAYOR AND CITY COUNCIL: 13.) CLOSED SESSION: a) 14.) ADJOURNMENT: Pursuant to NCGS 143-318.11(a)(6) Acquisition of Property MOUNT. AIRY, NORTH CAROLINA REGULAR MEETING MINUTES June 6, 2024 MEMBERS PRESENT: Mayor Jon Cawley, Commissioners Chad Hutehens, Tom Koch, Marie Wood, Phil Thacker and Deborah Cochran. Mayor Cawley weleomed everyone and called the meeting to order. APPROVALOF AMENDED AGENDA: Commissioner Koch made the following requests: 1-Move Old Business (Approval of FY 2024-2025 Budget) to be considered after the Consent 2-Move Item 2-f (Ordinance 2024-045) from the Consent Agenda to Items Removed from 3-New Business: Add items 9b-(Resolution 2024-088) and 9c-(Ordinance 2024-046) On motion by Commissioner Thacker and passed unanimously, the agenda was approved as Agenda; Consent Agenda; amended. CONSENT AGENDA: On motion by Commissioner Hutchens and passed unanimously, the following items were APPROVALOE APRILI 18. 2024 and MAY2, 2024 REGULAR MEETING MINUTES RESOLUTION 02L-083-FESOLVTION SETTING PUBLIC HEARING FOR PUBLIC approved by way of Consent Agenda: INVESTMENT OF FUNDSTO PROIECTVISTA RESOLUTION NUMBER 2024-083 RESOLUTION SETTING PUBLIC: HEARING- INCENTIVEPACKAGETO INDUSTRY WHEREAS, the Board of Commissioners of the City of Mount Airy has received information that an existing industry is considering relocating and expansion in the City of Mount Airy; and WHEREAS, "Project Vista" plans to retain existing 60+/- jobs and new capital WHEREAS, the City intends to provide the following incentives to this company: investment of $70 million+; and Tax incentives 80% over eight years based on new taxes paid each year as al result of new capital investment of $70 million Land Donation: 25+/- acres in Westwood Industrial Park NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. That the Board of Commissioners of the City of Mount Airy do hereby schedule a public hearing for Thursday, June 20, 2024 at 6:00 pm in the Council Chambers at the Municipal Building to hear public comment for the consideration of possible incentives to "Project Vista". Section 2. This resolution shall become effective upon approval by the Board of Commissioners oft the City of Mount Airy. Approved and adopted this the 6th day of. June, 2024. RESOLUTION 202-0B-FESOLTION SETTING PUBLIC: HEARING FOR REQUESTTO REZONE AND ANNEX PROPERTY LOCATED AT 178 STRICKLAND FARM LANE: RESOLUTION NUMBER 2024-084 RESOLUTION SETTING PUBLIC HEARING FOR REQUEST TO ANNEX AND REZONE PROPERTY LOCATED AT 178STRICKLAND FARMI LANE WHEREAS, the City of Mount Airy has been petitioned by North Franklin Development Co. to annex and rezone 31.59 acres located at 178 Strickland Farm Lane from RL (Residential Limited-County) to R-6 (General Residential); and WHEREAS, the Tax Identification Number for this property is 5010-08-88-240; and WHEREAS, the Planning Board of the City of Mount Airy has recommended NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY approval oft the request to the Board of Commissioners: BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. That aj public hearing be scheduled for. June 20, 2024 at 6:00 pm to hear public Section 2. That notice of the public hearing shall be published in the Mount Airy News, a comment on the above-mentioned request. newspaper having general circulation in the City of Mount Airy, at least ten (10) days prior to the date of the public hearing. Section 3. This resolution shall become effective upon approval. Approved and adopted this the 6th day of June, 2024. 2 RESOLUTION V2-05-RESOLUTION DIRECTING CLERK TO INVESTIGATE PETITION: FOR ANNEXATION: RESOLUTION NUMBER 2024-085 RESOLUTION DIRECTING THE CLERK TO INVESTIGATE A PETITION RECEIVED UNDER G.S. 160A-58.2 WHEREAS, a petition requesting annexation of an area described in said petition WHEREAS, G.S. 160A-58.2 provides that the sufficiency of the petition shall be investigated by the City Clerk before further annexation proceedings may take place; and WHEREAS, the Board of Commissioners of the City of Mount Airy deems it NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY was received on April 12, 2024 by the Mount Airy Board of Commissioners; and advisable to proceed in response to this request for annexation: BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: The City Clerk is hereby directed to investigate the sufficiency of the above-described petition and to certify as soon as possible to the Board of Commissioners the results of her investigation. Approved and adopted this the 6th day of. June, 2024. RESOLUTION 202-086-RESOLLTION SETTING PUBLIC HEARING FOR CITY ZONING ORDINANCE AMENDMENTS PERTAININCTOFAIN MANAGEMENT CLINICS AND RESIDENTIALCARE FACILITIES: RESOLUTION NUMBER 2024-086 RESOLUTION SETTING PUBLIC: HEARING FOR CITY ZONING (Pain Management Cinics/Residential Care Facilities) ORDINANCE AMENDMENTS WHEREAS, the following proposed amendments (Additions in Green/Deletions in Red) are: recommended for approval by the City of Mount Airy Planning Department: R- K 20 B B B- B M- USETYPES SR 13 Business, Professional & Personal Services P'ain Managenent Clinie 3 Residential Uses Residential care facility, shelter, half-way house SR43 S S S X X* 12 Pain Management Clinie A. Location Requirements Such uses shall comply with the following standards: 1. No clinic shall be located within one-thousand (1000") fect- measured in a straight line from property line 1o property line- of any church. public or private clementary or secondary school, library, childcare center or public park. 2. No clinic shall be located within live-hundred (500") feet- measured in a straight line from property line Lo property line- from any existing residenee or residentially voned property. 3. No clinic shall be located within one-thousand (1000) feet- measured in: a straight line from properly line to properiy line- ofany other pain management clinic thal. exists or has heen permitted. B. All federal. state and local laws. rules and regulations must be adhered LO in the operation of such establishments. This includes regulations pertaining Lo advertisements and legality of products preseribed. Definitions 15.4.A Pain Management Clinie. For purposes of determining ir a clinic, facility. or office qualifies as a pain management clinic" or clinic, it means a privately-owned clinic. facility or office in which any licensed health care provider provides chronic, non- malignant pain treatment Lo a majoril.y ofits patients for ninety (90) days or more ina Lwelve-month period. or provides the pain management services of evaluation. diagnosis, or treatment. for the prevention, reduction or cessation of the symptoms of pain through pharmacological, on-pharmacologient and other approaches with the exception of the treatment of malignant conditions in an oncological selting which spccifically exeludes hospices and hospitals. the request tot the Board of Commissioners: WHEREAS, the Planning Board oft the City of Mount Airy has recommended approval of 4 NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY BOARD OF Section 1. That aj public hearing be scheduled for' Thursday, June 20, 2024 at 6:00 pm to hear Section 2. That notice of the public hearing shall be published in the Mount Airy News, a COMMISSIONERS MEETING IN OPEN SESSIONTHAT: public comments on the above mention request. days prior toi the date ofthe public hearing. newspaper having general circulation in the City of Mount Airy, at least ten (10) Section 3. This resolution shall become effective upon approval. Approved and adopted this the 6th day ofJune, 2024. (end of consent agenda) OLD BUSINESS a) Approval of Fiscal year 2024-2025 Budget: Mayor Cawley stated the City Manager presented the Budget Message on May 2, 2024. The proposed budget is balanced and it is presented for the Board's consideration per State Commissioner Cochran asked a couple of questions regarding the privilege license and Schedule of Fees. She commended the City Manager, Assistant City Manager, and Department Heads for preparing the budget. The budget doesn't have a property tax increase and no reduction in services. She will, however, be consistent with her vote during the Strategic Planning Meeting held in February and will be voting no on this budget Commissioner Thacker made a motion to approve the following FY 2024-2025 Budget documents: Ordinance 2024-040, Ordinance 2024-041, Resolution 2024-077 and Resolution Statute. because of the water rate increase. 2024-078 and were approved bya4tolvote. Vote Nay: Commissioner Cochran Vote Aye: Commissioners Thacker, Wood, Koch, and Hutehens. Ordinance 2024-040-FY2024-2025 Budget Ordinance: ORDINANCE NUMBER 2024-040 THE CITY OF MOUNT AIRY BUDGET ORDINANCE FISCAL YEAR 2024-2025 July 1, 2024 - June 30, 2025 BEI IT ORDAINED by thel Board of Commissioners of the City ofMount Airy, North Carolina: Section 1. General Fund Appropriations accounts heretofore established for this City: The following amounts are hereby appropriated in the General Fund for the operation of the City Government and itsa activities for the fiscal year beginning. July 1,2024 ande ending. June 30, 2025, in accordance with the chart of 5 Legislative Administration Finance Human Resources Planning and Development Police Fire Public Works Parks and Recreation Payment tol Mount Airy Tourism! Development Authority Transferi to Capitall Improvement Fund Section 2. General Fund Revenue Estimates 2024 and ending June 30, 2025: Current year's property tax Prioryear's property tax Penalties, fees and interest on property taxes Other taxes andl licenses Unrestricted ntergovemmentalirvenucs Restricted ntegovemmentalirvenues Permits and fees Sales and services Investment earnings Miscellaneous revenues Transfer from Cemetery Endowment Fund Appropriation ofFund Balance (Powelll Bill Funds) Appropriation ofFund Balance (Drug Funds) $ 611,500 579,000 764,000 182,250 196,500 5,776,000 2,391,500 3,108,750 2,803,250 700,000 273,250 17,386,000 Itise estimated that the following revenues willl be available in the General Fund for the fiscal year beginning July 1, $ 7,846,000 34,000 32,250 741,250 6,306,000 399,500 17,000 1,624,500 323,500 19,500 10,000 15,500 17,000 17,386,000 Section 3. Municipal Service District Fund Appropriations the chart ofa accounts heretofore established for this City: Economic and Physical Development The following amounts are hereby appropriated in thel Municipal Service District Fund for the operation ofthe Municipal Service District for the fiscal year beginning July 1,2024 and ending June 30, 2025, in accordance with $ $ 149,500 149,500 Section 4. Municipal Service District Fund Revenue Estimates beginning. July 1,2024 and ending. June 30, 2025: Current year's property tax Investment earnings Appropriation ofFund Balance Itise estimated that the following revenues willl be available in the Municipal Service District Fund fort the fiscal year $ $ 127,000 3,000 19,500 149,500 Section 5. Capital Investment Fund Appropriations Thei following amounts are hereby appropriated in the Capital Investment Fund for the fiscal year beginning July 1, 2024 and ending June 30, 2025, in accordance with the chart of accounts heretofore established for this City: 6 Legislative Administration Finance Police Fire Public Works Parks and Recreation Debt Service Transfer $ 18,500 5,500 15,000 224,750 140,000 496,000 276,500 189,000 190,000 1,555,250 Section 6. Capital Investment Fund Revenue Estimates beginning July 1,2 2024 and ending June 30, 2025: Itise estimated that the following revenues willl be available in the Capital Investment Fund for the fiscal year Investment earnings Transfer from General Fund Other Financing Source Appropriation ofFund Balance $ 55,000 273,250 64,750 1,162,250 1,555,250 Section 7. Emergency 911F Fund Appropriations The following amounts are hereby appropriated ini the Emergency 911 Fund for the fiscal year beginning July 1, 2024 and ending June 30, 2025, in accordance with the chart of accounts heretofore established: for this City: Public Safety $ $ 38,250 38,250 Section 8. Emergency 911 Fund Revenue Estimates July 1,2024 and ending June 30, 2025: Restricted ntergovemmemtalrvenues Investment eamings Appropriation ofFund Balance Itis estimated that the following revenues willl be available in thel Emergency 911 Fund for the fiscal year beginning $ $ 4,250 1,750 32,250 38,250 Section 9. Water and Sewer Fund Appropriations accounts heretofore established for this City: The following amounts are hereby appropriated int the Water and Sewer Fund for the operation of the water and sewer facilities for the fiscal year beginning. July 1,2024 and ending June 30, 2025, in accordance with the chart of Administration Finance Human Resources Public Works Debt Service Transfer $ 159,000 563,750 61,000 5,480,000 829,750 500,000 7,593,500 7 Section 10. Water and Sewer Fund Revenue Estimates beginning July 1,2024 and ending June 30, 2025: Itis estimated that the following revenues willl be available in the Water and Sewer Fund for thei fiscal year Sales and Service Investment earnings Miscellaneous revenues Appropriation ofFund Balance $ 6,876,750 145,000 11,000 57,000 503,750 7,593,500 Transfer from] Extraterritorial Water and Sewer Capital Reserve Fund $ Section 11. Extraterritorial Water and Sewer Capital Reserve Fund Appropriations Thei following amounts are hereby appropriated in the Extraterritorial Water and Sewer Capital Reserve Fund fort the fiscal year beginning. July 1,2024 and ending. June 30, 2025, in accordance with the chart of accounts heretofore established for this City: Transfer to Waterand Sewer Fund $ $ 57,000 57,000 Section 12. Extraterritorial Water and Sewer Capital Reserve Fund Revenue Estimates Itis estimated that the following revenues will be available in the Economic Stabilization Fund for the fiscal year beginning. July 1,2024 and ending June 30,2025: Investment earnings Appropriation ofFund Balance Section 13. Outstanding Encumbrances $ $ 6,500 50,500 57,000 Appropriations herein authorized and made shalll have the amount of outstanding purchase orders as of. June 30, 2024 added to each appropriation as it applies, in order tol honor legal and contractual commitments that have been made in accordance with budgetary authorization under the 2023-24 annual budget and in order toj properly account for the payment in the fiscal yeari in which it is paid. Section 14. General Fund TaxLevy There is hereby levied at tax at the rate ofs sixty (.60) cents per one hundred dollars ($100) valuation of property as listed for taxes as of January 1,2 2024 for the purpose of raising the revenue listed as "Current Year Property Tax" in a. at total valuation of property other than vehicles for the purposes oftaxation of$ $1,227,836,009 and an b. atotal valuation of vehicles for thej purposes oft taxation of $120,400,000 and an estimated rate of collection the General Fund in Section 2 oft this ordinance. This rate is based on: estimated rate of collection of 97%; and of97%. Section 15. Municipal Service District Tax Levy There is hereby levied an additional tax at the rate oft twenty-one (.21) cents per one hundred dollars ($100) valuation of property within the boundaries oft the Municipal Service District as listed for taxes on. January 1,2024 for the purpose ofraising ther revenue listed as "Current Year Property Tax" in thel Municipal Service District Fund in Section 4 of this ordinance. This ratei is based on: 8 a. atotal valuation of property other than vehicles for the purposes oft taxation of$55,337,221 and an b. atotal valuation of vehicles for the purposes oftaxation of $7,400,000 and an estimated rate of collection estimated rate of collection of 97%; and of97%. Section 16. Appropriation Transfers and Contingency Appropriations The Budget Officer is hereby authorized to transfer appropriations as contained herein under the following He/she may transfer amounts upt to $50,0001 between appropriations, including contingency appropriations, within the same fund. He/she must make an official report on such transfers at the next regular meeting oft the Governing He/she may not transfer any amounts between funds, except as approved by the Governing Board in thel Budget conditions: Board. Ordinance as amended. Section 17. Advances Between Funds The Budget Officer may make cash advances between funds forj periods not to exceed 60 days without reporting to the Governing Board. Any advances that extend beyond 60 days must be approved by the Board. All advances that willl be outstanding at the end oft the fiscal year must be approved by the Board. Section 18. Distribution ofOrdinance Copies of this Budget Ordinance shall be furnished to the Clerk to the Governing Board and to the Budget Officer and Finance Director of the City ofl Mount Airy to be kept on file for their direction in the disbursement offunds. ii. Ordinance U24-VA1-Levying Privilege Licenses for Fiscal year Beginning July 1, 2024: ORDINANCE LEVYING PRIVILEGE LICENSES FOR FISCAL YEARS BEGINNING JULY 1, 2024 Be it ordered and ordained by the Board of Commissioners of the City of Mount Airy that the following privilege licenses shall be and are hereby levied and assessed for fiscal years beginning July 1, 2024, except as otherwise hereafter limited and specified. This schedule of privilege license taxes shall remain in effect without readoption until amended or repealed in accordance with North Carolina General Adopted this 6th day of June, 2024. ORDINANCE NUMBER 2024-041 Statute 160A-208. Taxicabs, per Vehicle, per annum Beer and Wine Dealers BEER: Retail, on premises, per annum Retail, off premises, per annum WINE: Retail, on premises, per annum Retail, off premises, per annum $15.00 $15.00 $5.00 $15.00 $10.00 Any person, firm or corporation carrying on any business upon which a special license or privilege tax has been imposed by the Board of Commissioners of the City of Mount Airy, without first obtaining a license 9 thereof as prescribed, shall be guilty of a misdemeanor, and upon conviction shall be fined $50.001 for every offense, or imprisoned not exceeding thirty (30) days. That each day that said business is carried All licenses shall be obtained before August 1, to avoid penalty of five percent, which willl be added on that date, and an additional five percent each month ori fraction thereof until paid. Any taxicab company, partnership or individual owner who does not have at taxicab privilege license for each cab operated by August 1, will not be allowed to conduct business with that cab within the city Nothing herein shall be construed to prevent the Board of Commissioners from imposing from time to on without license shall be considered a separate offense. limits oft the City of Mount Airy. time, as they may see fit, such license taxes as are not herein specifically defined. Adopted this the 6th day ofJ June, 2024 iii. Resolution 2V24-U77-Adopting Financial Plan for Internal Service Fund Fiscal Year 2024- 2025: RESOLUTION NUMBER 2024-077 THE CITY OF MOUNT AIRY RESOLUTION ADOPTING FISCAL YEAR 2024-2025 July 1,2024-June: 30, 2025 FINANCIALPLAN FOR INTERNAL SERVICE FUND WHEREAS the Board of Commissioners oft the City of Mount Airy have been presented a proposed financial plan for the Workers Compensation Fund for the year ending June 30, 2025 as required by North NOW, THEREFORE, BEI ITI RESOLVED that the Board of Commissioners oft the City ofl Mount Airy, North Carolina hereby approves the following summarized financial plan as required by North Carolina Carolina General Statute 159-11; General Statute 159-13.1. Section 1. Workers Compensation Fund Estimated Expenditures The following are the estimated expenditures fort the Internal Service Fund for Workers Compensation: Human Resources $ $ 238,250 238,250 Section 2. Workers Compensation Fund Estimated Revenues The following are the estimated revenues for the Internal Service Fund for Workers Compensation: Sales and Service Investment earnings $ $ 222,250 16,000 238,250 Section 3. Advances Between Funds The Budget Officer may make cash advances between funds for periods not to exceed 60 days without reporting to the Governing Board. Any advances that extend beyond 60 days must be approved by the Board. All advances that will be outstanding at the end oft the fiscal year must be approved by the Board. 10 Section 4. Purpose of Workers Compensation Fund The Workers Compensation Fund is an internal service fund, which has been established to account for the City ofMount Airy's workers compensation program. The City has chosen to retain a $5,000 claim deductible in its program. This risk retention has lowered the premium the city pays for workers compensation insurance. Adopted this 6th day ofJune, 2024. iv. Resolution 2V24-078-Amending Schedule of Fees: RESOLUTION NUMBER 2024-078 THE CITY OF MOUNT AIRY RESOLUTION AMENDING SCHEDULE OF FEES EFFECTIVEJULY1,? 2024) WHEREAS, the City of Mount Airy charges fees for a variety of services and other actions NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the City of Mount Section 1. The City hereby amends its Schedule of] Fees in accordance with the attached Section 2. This Resolution shall become effective upon approval by the Board of undertaken by the City of Mount Airy; Airy, North Carolina that: Schedule of Fees (Effective July 1,2024). Fee changes are effective on July 1, 2024. Commissioners ofthe City of Mount Airy. Adopted this 6th day of. June, 2024. PUBLICHEARINGS a) Request for Municipal Service District Boundary Expansion: Mayor Cawley indicated this is a public hearing to discuss the request from Mount Airy Downtown, Inc. to expand the Municipal Service District (MSD) to include the properties presently occupied by the Mount Airy News. Mayor Cawley declared the public hearing open for comments. John Pritchard, 128 Ridgecrest Drive (city resident): Feels the Board needs to vote no on this item. This will mean extra taxes for the person/business who purchases this property after the Mt. Airy News leaves as well as extra restrictions. Mount Airy needs manufacturing and more jobs. It would be better to sell this property without the extra taxes and leaving the zoning as it is to create jobs. Seeing no other speakers, Mayor Cawley declared the public hearing closed. PUBLICI FORUM: Mayor Cawley declared the Public Forum open for comments. Seeing no speakers, Mayor Cawley declared the Public Forum closed. 11 ITEMS REMOVED FROM CONSENT AGENDA: a) Ordinance 2024-045-Ordinance Amending City of Mount Personnel Policy: Mayor Cawley explained this is an ordinance that amends the City of Mount Airy Personnel Policy-Article VIII in regards to absences. Darren Lewis mentioned the original policy stated ify you missed up to three days without calling in, at that point it is recognized as a voluntary resignation. This amendment reduces that from three days to one day. Employees should be responsible and call in prior to their time of shift and if they are going to miss a day, they need to call their supervisor in advance. Also amended is the wording to say "will" instead of "may" be considered tol be a voluntary resignation" to cover some issues that may arise. Commissioner Hutchens stated that he had no issue with the amendment to the call-in, he has a problem with changing the wording to "will" be considered a voluntary resignation. Darren stated he understands that concern and staff will leave the original wording of "may" On motion by Commissioner Thacker and passed unanimously Ordinance 2024-045 was be considered a voluntary resignation. approved. ORDINANCE NUMBER 2024-045 ORDINANCE TO AMEND THE CITY OF MOUNT AIRY PERSONNEL POLICY WHEREAS, City Staff is in the process of amending Article VIII of the City of WHEREAS, it is staff recommendation to approve the following amendment to Mount Airy Personnel Policy; and Article VIII ofthe City of Mount Airy Personnel Policy: ARTICLE VIII. SEPARATION AND REINSTATEMENT Section 2. Resignation An employee may resign by submitting the reasons for resignation and the effective date in writing to the immediate supervisor as far in advance as possible. In all instances, a minimum notice requirement is two (2) calendar weeks. Failure to provide minimum notice shall: result in forfeit of payment for accumulated vacation unless the notification requirement is waived upon recommendation of the department director and approved by the City Manager. Sick leave will only be approved during the final two weeks of a notice with a physician's certification or comparable documentation. Resigning Department Directors are encouraged to give one month's notice and such notice should be given to the rercmseeitiveshreHahenee: Any absence without contacting the immediate supervisor or department director may be considered to be a voluntary resignation. NOW, THEREFORE BE IT ORDAINED BY THE CITY OF MOUNT AIRY BOARD OF City Manager. COMMISSIONERS MEETING IN OPEN SESSION THAT: 12 Section 1. The Board of Commissioners does hereby approve the amendment to Article VIII of the City of Mount Airy Personnel Policy. Section 2. This ordinance shall become effective upon approval. Approved and adopted this the 6th day of. June, 2024. NEW BUSINESS: Area: a) Resolution 2024-087-Resolation Approving Cooperative Agreement Between NC Wildlife Resources Commission, City of Mount Airy, and County of Surry for Public Fishing Access Darren Lewis stated that the Parks and Recreation Department has been working with Surry County and the NC Wildlife Resources Commission to create a canoe, kayak, and fishing access area. This access will bel located on City-owned property on Carter Street. On motion by Commissioner Cochran and passed unanimously, Resolution 2024-087 was approved. RESOLUTION NUMBER 2024-087 RESOLUTION APPROVING COOPERATIVE, AGREEMENT (Fishing Access Area on Carter Street) WHEREAS, the City of Mount Airy owns a 3.12-acre parcel located on Carter Street WHEREAS, this property is adjacent to the Ararat River and the City desires to use WHEREAS, the North Carolina Wildlife Resources Commission desires to create and WHEREAS, the City and Surry County wishes to increase recreational opportunities for the public by cooperating with the NC Wildlife Commission to improve angler access PIN3929-12-75-613); and this property for recreational purposes; and improve public fishing access along the Ararat River in Surry County; and along the Ararat River; and WHEREAS, it is staff recommendation to approve a Cooperative Agreement Between NC Wildlife Resources Commission, County of Surry, and City of Mount Airy for such opportunities on the mentioned City-owned property: NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. The Board of Commissioners does hereby approval the Cooperative Agreement between NC Wildlife Resources Commission, County of Surry, and City of Mount Airy for the above-mentioned public fishing access area on 3.12-acre City-owned property located on Carter Street. 13 Section 2. The Board of Commissioners does hereby authorize the City Manager to execute said Cooperative Agreement per review and approval by the City Attorney. Section 3. This resolution shall become effective upon approval. Approved and adopted this the 6th day of. June, 2024. b) Resolution 2024-088-Resolution Awarding Spencer's Mill Site Redevelopment Phase III On motion by Commissioner Wood and passed unanimously, Resolution 2024-088 was Contract: approved. RESOLUTION NUMBER 2024-088 RESOLUTION AWARDING PHASE III CONTRACT FOR SPENCER'S MILL SITE REDEVELOPMENT PROJECT WHEREAS, this project is Phase III of a multi-phase plan that includes replacing and/or extending all public infrastructure on and around the former Spencer's Mill site; and WHEREAS, the purpose of Phase III is to rehab existing public water, sewer, and storm drain lines behind and adjacent to the new Balladeer Hotel and also includes rough grading the future parking areas behind the proposed hotel; and WHEREAS, the City of Mount Airy advertised for bids for Phase III the Spencer's Mill Site Redevelopment Project; and WHEREAS, the results are as follows: Contractor Total Bid $536,041.00 $558,597.00 Jimmy R. Lynch & Sons, Inc.-Pilot Mountain, NC Simcon General Contractors-Mount Airy, NC WHEREAS, it is staff recommendation to award this contract to Jimmy R. Lynch & Sons, Inc. for the amount of $536,041.00 with a total budget amount of $575,000.00 to allow for contingencies: NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. The Board of Commissioners does hereby award the contract for PHASE III oft the Spencer's Mill Site Redevelopment Project to Jimmy R. Lynch & Sons, Inc. for the bid amount of $536,041.00 with a total budget amount of $575,000.00 to allow for any contingencies. Section 2. The Board of Commissioners does hereby authorize the Mayor to execute said contract per review and approval by the City Attorney. 14 Section 3. This resolution shall become effective upon approval. Approved and adopted this the 6th day of. June, 2024. c) Ordinance 2V24-046-Ordinanee to Extend Municipal Service District Boundary (First Mayor Cawley indicated that this is vote number one to extend the Municipal Service District boundary to include the Mount Airy News property, which will take effect on July 1, On motion by Commissioner Hutchens and passed unanimously, Ordinance 2024-046 was Vote): 2024. approved. ORDINANCE NUMBER 2024-046 ORDINANCE EXTENDING MUNICIPALSERVICE DISTRICT BOUNDARY WHEREAS Article 23, Chapter 160A of the North Carolina General Statutes authorizes the City Council of any city within the State of North Carolina to define one or more service districts for the purposes enumerated in the act and to annex territory to any service district pursuant to the procedures therein described; AND WHEREAS on June 24, 1975 the Board of Commissioners of the City of Mount Airy adopted a resolution creating a Municipal Service District embracing much of downtown Mount Airy; AND WHEREAS the Board of Commissioners of the City of Mount Airy deems it desirable and to the best interest of all oft the citizens of the City of Mount Airy to extend the boundaries oft the Municipal Service District sO created; AND WHEREAS the Board of Commissioners of the City of Mount Airy has caused a report to be prepared containing a map of the proposed extensions to the Municipal Service District with the boundaries of said extensions outline thereon and a statement showing that the proposed extensions meet standards and requirements of] North Carolina General Statutes 160A-538 and has proposed a plan for extending services to such areas to be annexed; AND WHEREAS the report, as prepared, was filed in the office of the Clerk and was available for public inspection forat least two weeks before June 6, 2024, the date established for public hearing thereon; AND WHEREAS, notice of the public hearing was published once, not less than one week before the date of the public hearing, in a newspaper having general circulation in Mount Airy and Surry County, and the notice required by North Carolina General Statutes 160A-538(d) was mailed by first class mail, fully prepaid, to the owners of all of the property located within the proposed Municipal Service District extensions as shown by the County tax records as of. January 1, 2024; AND WHEREAS at six o'clock, June 6, 2024, a public hearing was conducted at the Municipal Building of the City of Mount Airy on the extensions of the Municipal Service 15 District at which time the proposal for extending the Municipal Service District was reviewed and all public comments duly noted; AND WHEREAS the Board of Commissioners of the City of Mount Airy had determined that the Municipal Service District should be extended to include the extensions as hereinafter described; City of Mount Airy that: NOW THEREFORE, BE IT ORDAINED by the Board of Commissioners of the Section 1. By virtue of the authority granted by North Carolina General Statute 160A-538, the Municipal Service District of the City of Mount Airy is hereby extended by annexing the following properties: 1.1 Property Owner(s): APG Real Properties of Mount Airy LLC 4096 Coon Rapids Blvd NW Coon Rapids, MN 55433-2523 5020-11-75-4656 0.82 Acres B-1 (Central. Business) $1,036,600 $2,176.86 Tax ID: Acreage: Zoning Distriet: Assessed Value: Revenue Generation (.21/100): 2. Property Owner(s): APG Real Properties ofMount Airy LLC 4096 Coon Rapids Blvd NW Coon Rapids, MN 55433-2523 5020-11-75-4716 0.44 Acres B-1(Central Business) $125,730 $264.03 Tax ID: Acreage: Zoning District: Assessed Value: Revenue Generation (.21/100): AND WHEREAS each of the areas proposed to be annexed is contiguous to the existing Municipal Service District and at least one-eight (12.5%) of the aggregate external boundary of each of the areas is coincident with the existing boundary of the district. Section 2. This Ordinance shall take effect on July 1, 2024. Approved and adopted this the 6th day of. June, 2024. 16 REMARKS BY OFFICIALS: Commissioner Hutehens: A lot of great things happening around town. The Fiddler's Convention is in town at Veterans Park. Thanked City staff for presenting the budget that was approved-he is glad there is no tax increase. Feels the citizens are very thankful for what Commissioner Koch: Thinking about the anniversary of D-Day-statistic say the US had around 131 million people at that time with around 12-13 million service members in World War II. Remembers the saying "all gave some and some gave all" to protect the freedoms of Commissioner Thacker: Thanked City staff for their work on the budget. Mount Airy is blessed with all the activities happening in the community. Agrees Mount Airy is a great place to live. Please remember other communities who are having to rebuild due to natural Commissioner Cochran: The Memorial Day program was great. There are a lot of things going on in Mount Airy-the Shriner's being here last week and the 4th of. July parade. Asked about cancelling the July 4, 2024 meeting-Mayor Cawley stated the Board will be considering this the city offers and hope the City can continue to offert these services. those living in the US. Commissioner Wood: No comment. disasters. later during this meeting. Hugh Campbell: No comments. Darren Lewis: Thanked City staff for helping to create the budget. Mayor Cawley: Mentioned he has been on this Board for several years and feels this budget was planned and handled the best way he has seen. Thanked the City Manager, Asst. City Manager, City staff, and Board members for the work and input that went into this budget. Appreciates Commissioner Cochran's no vote on the budget and stated there was no desire from anyone to raise any of the rates or fees. The City will be asking the State and other entities for help paying for infrastructure and other costs. Mount Airy is a great place to live. Everyone recognizes Mount Airy is bigger than just the downtown and the fact that jobs are needed. OTHER BUSINESS was passed unanimously. CLOSED SESSION a) Cancellation of the July 4, 2024 Regular Board Meeting: Commissioner Cochran made a motion to cancel the July 4, 2024 Regular Board Meeting and it a) Pursuant to NCGS 143-318.11 (a)(4) Economic Development b) Pursuant to NCGS143-318.11 (a)(6)Personnel On motion by Commissioner Thacker and passed unanimously, the board entered into Closed Session. OPENSESSION On motion by Commissioner Thacker and passed unanimously, the board entered back into Commissioner Koch moved to amend the City Manager's existing Employment Agreement as discussed in closed session and the board voted unanimously in favor of the motion. Open Session with the following action: 17 ADJOURNMENT On motion by Commissioner Thacker and passed unanimously, the meeting was adjourned. Approved and adopted this the 18th day of] July, 2024. Jon Cawley, Mayor ATTEST: Melissa N. Brame, City Clerk 18 Sworn Report to the Board of Commissioners Ofthe City of Mount Airy On Unpaid Real and Personal Property Taxes For the Year Ended June 30, 2024 Thei following is at report, as required byl North Carolina General Statute 105-373(a)(1), of persons owning real property whose taxes for thef fiscal year ended. June 30, 2024 remain unpaid as of] June 30,2024: Tax ID Owner Name Parcel Street Address Total Due 29.38 219.53 141.02 201.26 204.66 128.85 106.75 805.62 10.38 88.99 96.60 181.50 143.17 635.99 801.11 40.00 30.61 1,429.37 3.57 182.29 191.33 67.41 255.73 234.54 76.30 53.45 214.36 193.74 57.26 53.45 195.46 112.02 164.36 381.30 52.19 14.12 68.68 792.07 38.23 3410 ACTIVE CAPITAL REAL ESTATE INV 502015646040 323 W PINE ST APT1 15442 ADAMS, PHYLLIS A 4108 AEGIS FAMILY HEALTH CENTERS 10368 ALLEN, GENESTER M 15672 ALVARADO, RUBEN BASILIO 16254 ATKINS, APRIL 6054 AYERS, COSSIE HERBERT 2398 BARRETT, EDITH MARION 3064 BEASLEY, BERTIE HEIRS 8848 BELLO, DAVID. 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JOYCE 4770 SIMPSON, JOHN GRAY& 15180 SINGLETARY, BEADIE PEARL( (1/2) 26402 SMITH, BURL TURNER HEIRS 2284 SMITH, JDI HEIRS 3282 SMITH, RALEIGH S HEIRS 8632 SMITH, WILLIAM BOYD 1620 SNIDER, MICKEY MARLOWE 1432 SPENCER FUNERAL INC 1838 STANLEY, SHELDONI W 5412 STINE, BARBARA C LIFE ESTATE 18970 STRICKLAND, MARY EPPERSON 16738 SUMNER, BOBBY RAY 2116 SURRATT, LINDA JUNE 9798 TAYLOR, CYNTHIA LOUISE 1050 TAYLOR, PEGGY GWYN 2046 TEMONEY, LATORIA 1906 TINAJERO, JOSE SANCHEZ 4032 TORRES, DEBORAHG 4036 TORRES, DEBORAHG 3896 VARGAS, GABRIEL SECUNDINO 3902 VARGAS, GABRIEL SECUNDINO 8798 VERNON, CHARLES D 7100 VOGLER, RONALDD 3138 VPWHEELERSBURGI LLC 7142 WALL, BILLY GRAY 20214 WARD, ORAL CONARD 2200 WARDEN, EARL E 2210 WARDEN, EARL E 3840 WHITTINGTON, CASEY G 6334 WILLIAMS, ELBERT EARL III 6642 WILLIAMS, JOHNLTRUSTEE 8364 WILSON, LARRY P 4354 WOOD HOLDINGS LLC 4742 WORTH, SETH GARLAND 1130 WRIGHT, KIMBERLY, ANN 3516 115 FRANKLIN STREET LLC 502016929602 1069 SN MAIN ST 592908798852 510 SUNSET DR 593906395780 1848 WESTFIELD RD 502005170596 245 GORDON ST 502020726413 219 BROAD ST 502005079661 255 GORDON ST 502112964262 212JONES SCHOOL R 502010351952 1NANDY GRIFFITHPA 502015622827 335 PRICE ST 593905180973 1540 W' WENSLEY DR 502007695463 161 W POPLAR ST 502007678767 824 NI MAIN ST 502008797392 201 E POPLAR: ST 502114339137 129 WITT ST 502112873311 2261 WARDS GAP RD 502114346320 688 ALLRED MILL RD 502008984127 510' WOODRUFF ST 502020815667 909 ANDOVER ST 502005175723 829 MERITA ST 502008897246 321 LEONARD RD 502008879810 1025 FRANK ST 502018329239 393 S ANDY GRIFFITH 502018405738 1076WORTH ST 502016924917 119 HAMBURG ST 502016925832 124 HAMBURG ST 593906288994 1912 S MAIN ST 503017117275 1603 PITTMAN ST 502014442807 697 W INDEPENDENCE 503017204522 1705 PITTMAN ST 501107679781 175 OLIVE ST 502008995281 4181 NELSON HILL RD 502008996402 4191 NELSON HILLI RD 502016847945 105 S GILMER ST 502119618783 337 W OAKDALE ST 502120814846 1611 NI MAIN ST 592911567884 1214 NORTHRIDGE ST 502019607734 7191 WORTH ST 502020718778 704 HALE ST 502006478585 811 NSOUTH ST 502015742810 121 FRANKLIN ST 261.51 30.61 11.05 307.13 76.30 120.03 20.71 11.51 68.68 15.78 393.29 2.15 45.84 120.39 68.68 5.62 23.00 4.22 491.64 584.40 145.77 446.27 68.05 220.58 234.29 34.42 34.42 149,02 387.71 115.95 61.07 61.07 393.67 83.91 6.95 368.15 401.39 432.12 83.91 597.22 305.41 18.99 P 4438 WASHINGTON JAMES JUNIOR HEIRS 502019614365 723 El HAYMORE ST 4446 WASHINGTON: JAMES JUNIORI HEIRS 502019615344 717 E HAYMORE ST The followingi isai report, as required byl North Carolina General Statute 105-373(a)(1), ofp persons owning personal property whose taxes fort the fiscal year ended. June 30,20241 remain unpaid as ofJune 30, 2024: ALL AMERICAN TATTOOS AND PIER ALVAREZ, ROQUE, CARLOS OMAR AMERICAN HEALTHCARE SERVICES INC AMERICAN MADE CARPORTS LLC ANDRE JADE FINANCIAL SERVICES ARMENDARIZ, PABLO ENRIQUE RIOS ARMENTA, MARIA INES ATKINS, TINAI KIMBERLIN AUTOCAVE INC B&TFURNITURE BALDWIN, REBECCA. ANN BANDY, SHERRY LYNN BARR, ROBERT EARL BASIR, FEHIMDA A BEAUTY SALON LIZ BECERRA, PEREZ SERGIO ARMANDO BEEMER, AMANDAJ BENNETT, BRENDA HENDRICKS BINKLEY, KIMBERLYD BOSTWICK ALLEND BOWMAN, HAROLD DEAN. JR BOWMAN, JOHNNY RAY BRINEGAR, BRIANI LEE BROOKS, JEFFREY SCOTT JR BRYANT, CHRISTOPHER WADE BULLINS, CODYI LEE BURNETT, TRAVISL LEE CFJONES OLE TYME ICE CREAM CAROLINA HEARING SYSTEMS INC CARPORT METAL STRUCTURES LLC CASSTEVENS, ZACARY CAUDLE, WILLIAM HOWARD JR CCAP AUTOLEASE LTD CHANDLER, JAMES DAVID CHANDLER, JEFF T CHANDLER JAYMEE CHOWNOW INC CIRCLE TI RANCH INC CLINE, JOHNNY CLAYTON. JR CLOUD: ZONE TOBACCO AND VAPE COLINDRES ORTIZ DENIS ARISTIDE COLON DELGADO GERNID NATHIAN COMFORTABLE LIVABLE COMFORT CLC CORTES, MARIA D CURRIN, BRADLEY WALLACE CUSTOM BUILT: STRUCTURES INC 803 WI PINE ST 131 BOYLES LN POI BOX 160 203 GALLOWAY ST 232 NI MAIN ST STE: 200 830 FOWLER RD 120 WINDSOR 1340 FOREST DR 700 El BLUEMONT RD 1130 WI PINE: ST 509 BROAD ST 1143 W LEBANON ST 1015 ROCKFORD ST STE: 200 240STARLITE RD 723 ROCKFORD ST 139 ORCAHRD ST1 1 144 BANK ST PO BOX24 249 WELCH RD 115 VALLEYVIEW DR 710 PENN ST 108 DUTCHLN 230 SCALES STONEI LN 122 OAKLAWN RD 336 HOWARD ST 1908 CARDINAL DR APT 5 219 FAIRVIEW AVE 628 S MAIN ST 1008 OLD ROCKFORD ST 510 RIVERSIDE DT STEA 1362 FORREST DR 207 MAEDOW STONE LN POI BOX 961272 184' WELCH RD 1414 HENRI ST POI BOX 4747 170 HOLLY SPRINGS RD 158 RAVEN RIDGE TRL 512 N RENFRO ST STE 102 677 MAPLE ST 449 AUSTIN DR 216 WELCHS ST 814 BANNER: ST 334 ROBIN RD 510 RIVERSIDE ST 100 174.49 117.78 57.51 45.19 12.15 83.28 54.27 4.99 10.46 13.94 68.53 56.87 33.03 13.43 16.49 18.51 55.46 41.26 44.80 45.92 51.17 50.09 11.76 6.86 19.23 3.74 1.90 43.15 11.31 158.72 52.64 7.29 163.92 4.57 17.13 2.11 3.54 47.69 209.39 84.54 3.43 3.26 37.35 2.05 74.01 DALTON, LEWIS WYATT JR DANLEY MARY ET AL DAVIS, FRANCES RENEE EASLER, CHRISTOPHER ROBIN EASTER, WENDYJ EDWARDS, JAMIE ANN EDWARDS, KATELYN LYNN ESWARDS, PHILLIP CHAD ELITE CARPORTS LLC ENCORE CONSIGNMENTS & MORE INC ESCAMILLAJESUS RODRIGUES ESTETICA UNISEX STILO STUDIO EXTREME ROOFING STORMI RESORAT FARMHOUSE SPITS AND SPOONS FAW, BARON LEE FERNANDEX, JOSE LUIS FIELDERS, MICHAEL ROY FLORES COLINDERES WILMER ALFRE FLORES, DEISY DENISSE FLORES FRANCE, AARON MI DO DPM FRANCE R FRANK THEATRES MT AIRY LLC CREEK FRAUSTO SANCHEZ, CHRISTIAN: SAL FREEMAN, NATHANAEL ELIJAH FUSSELL, STEPHENWARD JR G NAILS GALAN GRISELDA R GARCIA, FABIOLA GARCIA, JOSE OSCAR GARDNER, FRANCES MOCICA GERALDS, NANNIE G HEIRS GONZALEZ, JESSICA MICHELLE RAM GRANITE CITY CAB GRANITE CITY MECHANICAL INC GRIFFITH, JAMES DI DRIGGITH, SHIRLEY GUERRERO, ARACELI GWYN, REBECCA JANE HEIRS G4S RETAIL SOLUTIONS (USA) INC HALL, BARRYWAYNE HARRIS, MARCUS PHILLIP HARVEY'S DIVERSIFIED SERVIES HATCHER, JEREMY TREMAIN HATCHER, JERRY WAYNE HAY, BRADLEY. AARON HAZELWOOD, WILLIAM RODNEY JR HBO CARPORTS INC HEMRICK, ROBERT W. JR HERRERA, JUVENTINO OCHO HILLMAN, KYLE ANTHONY HOCK, DAIVD. ANTHONY 413 CITY VIEW DR 547 OLD CREED RD 555 E. JACKSON RD EXT 310 LINVILLE RD 730 CULBERT ST 605 COUNTRY CLUB RD 238 HYLTON ST 136 BOXWOODI LN 741 GALAXTRL 635 W INDEPENDENCE BLVD 112 LEE ST 825 ROCKFORD ST STE 100 284 BADGETT AVE 401 S MAIN: ST: 200 120 W WPIN: ST RM120 273 GRAVLEY: ST 321 ANDREWS ST 677 MAPLES ST 312 GALLOWAY ST 200 NORTH POINT BLVD 605 E BLUDEMONT RD 917 HUNTER DR 170 RIDGEVIEW DR 1422 HENRI ST 2211 ROCKFORD ST 182 RIDGEVIEW DR 1195 REEVES MILL RD 1240 W LEBANON: ST 432 W VIRGINIA ST 535 PENN ST 1241 BROOKLEN AVE 638 W LEBANON: ST 427 WOODRUFF ST 696 MAPLE ST 123 HOLDER RD 450 EXCHANGE 256 BEASLEY ST 1007 S MAIN ST APT 10 871 WILLOW HILL CIR 504 WORTHS ST 894 S FRANKLIN RD. APT3 608 El HAYMORE ST 319 GRANITE ST 998 W PINE ST 1816 AIMS AVE 131 WINDSOR LN 152 CHATHAM RD 420 MONTCLAIRE DR 87.55 127.59 4.63 2.05 17.87 26.34 11.85 2.05 51.40 19.03 8.07 8.34 105.76 79.04 20.92 7.64 51.82 169.07 31.53 1.16 321.55 83.28 11.97 2.05 48.02 2.25 54.27 8.06 62.91 79.10 11.22 1,55 13.45 9.26 41.26 15.97 25.74 11.83 8.13 6.77 6.86 29.67 7.56 99.36 2.05 54.27 2.73 4.87 HODGES, DAREL HODGES, JODIE L HODGES, DENNIS CLYDE HOMETRUST BANK HORNE, JUSTIN MICHAEL HORNE, ZACHARY R HORTON, ELLIS DAVID HORTON, TIMOTHY ANDREW HUNTINGTON TECHOLOGY FINANCE IGARRA, GARCIA EDUARDO JOHNLWORTH INC WORTHTRAILERE HON JOHNSON, BOBBY JOHNSON, BOBBYV W SR JONES, ERIC GRAY JUARES, JUAN SANCHEZ KAPLON, ANA LEIGH KEY, KEVIN GRAY KIDS TREASURES LLC KING, ELLEN SUE KIRSH, ROBERT, CRYSTAL LYNN LERVA, MARIBEL PINZON DBA MY STAR LWEIS, KATHY FORREST LEWIS LIVING HOPEI MASSAGE LOEZA, BENITIZ SABAS LOGISTIX CENTRAL LLC LOUNGED OUT BOUTIQUE LOUQUE AGRICULTURAL INC LUNIE, RUIZ OSCAR MARTIN, JORGE MARTIN, TONY WAYNE MASON, PAYDENI DEAN MAULDIN, MARTIN EDWIN MAYBERRY PORTABLE BUILDINGS LLC MCPEAK, DAVID FRANKLIN. JR MENDEZ, JENNIFER LEE MERCER, TERRY. JOSEPHJR METAL CARPORTS & STRUCTURES MICHELLERS CUT N STYLE MILLER, HENERY RONALD MIRROW MORROW HAIR: SALON MITCHELL, GARY WAYNE MOBILELINK NCI LLCDBA CRICKET WIRELESS MONK, MELVIN IKE MORALES, FERMIN MACEDO MORELAND, CORINNE ELIZABETH MOSS, NEIL 2110 RIVERSIDE DR 230 WELCH RD PO BOX 1433 1541 W WENSLEY DR 1541 W WENSLEY DR 1025 ANGEL ST 148 SQUARE ST 2285 FRANKLIN RD 102 MEADOWLAND CIR PO BOX309 148 ASHBURN PARK LN 103 ASHBURN PARKI LN 451NANDY GRIFFITHI PKWYSTE 520 ALLRED MILL RD 710 SUNSET DR 109 ASHBURN PARKI LN 1001 FORREST DR 4491 N ANDY GRIFFITHI PKWY 100 632 HALE ST 114. JACKSON ST 825 ROCKFORD ST STE: 200 464 CROSS CREEKI DR 822' W PINE ST 225 GRAVLEY: ST 830 FOWLER RD 119' W PINE ST 1229 HORSESHOE RD 126 VANILLA LN 1437 HENRI ST 146 GEMSTONE LN 175 BRINKLEY! LN 119 W. PINE ST 1350 N ANDY GRIFFITH PKWY 724 GREENHILL DR 723 CREED ST 824 EC COUNTRY CLUB RD PO BOX 369 672 RIVERSIDE DR 630 WILLOW ST 824 W PINE: ST 855 CARROLLS ST 692 S ANDY GRIFFITHPKWY 1015 OLD ROCKFORD ST 116 VINE ST 608 KNOLLWOOD DR 334 W PINE ST2 3.42 29.59 5.84 24.13 14.79 20.56 2.05 11.90 29.60 101.21 43.99 30.56 104.67 2.05 4.50 522.38 2.05 27.96 58.37 19.04 30.83 2.05 13.26 37.89 2.15 41.81 70.23 27.12 133.54 9.41 2.33 2.05 18.91 3.73 15.51 9.41 318.09 13.96 2.05 21.88 5.28 1.28 35.23 2.05 27.67 2.05 JOHNSON, KASSY DBA SUNTA UNLIMITED 100 MULLINS PAWN: SHOP INC MURRAY, MICHAEL EDWARD NANCE, MARVIN ANDRE II NATIONAL TRUCKING LLC NEWMAN, AUSTIN JOSEPH NOAH, REBECCA MARIE NORTHERN LEASING SYSTEMS INC NORTHERN LEASING SYSTEMS INC OLDHAM, JOHNNY R ONEAL, SUSAN SUMMERS OPTICAL PLACE ORTIZ, ALEX OMAR COLINDRES ORTOLAZA, GABRIEL NATHANIEL PACK, JAMIE GARLAND PARKS, DAVID GEORGE PAYNE, WILLIAM MI DBA PRO-KLEAN PEELE, ROBERT EDWARD PEREZ, SERGIO. ARMANDO BECERRA PERICAN, JUANA PHILLIPS, DALLAS SCOTT PIEDMONT TRAID MECHANICAL LLC PRUITT, KATHRYN GERALDINE PUCKETT, ROY EDWARD QUINONES CRUZ, JUAN DIEGO RAMIREZ, MARTINEZ EDUARGO RAMIREZ, VEGAI RANFERI RAMSEY, TERRY EUGENE RAYO, NAVARRO. AURORA REDBOX. AUMATED RETAIL LLC REDBOX AUMATED RETAIL LLC REDBOX, AUMATED RETAIL LLC REDBOX AUMATED RETAIL LLC REYES RAMOS, CESAR RING, JEFFERY ALLEN DBA MAYBERRY FLEA RING, JEFFERY ALLEN RIVERA, ESPERANZA HERVERT RIVERA, FRANCISCO HERVERT RIVERA, MIGUEL ANGEL SANTIAGO ROBERTS, RONALD EDWARDS RODRIGUEZ, ANDREW RODRIGUEZ, HECTOR SILVA RODRIGUEZ, OLGA TORRES ROMERO, SERGIO FERNANDO BUENO ROSALES-SALAS, SERGIO ROWINSKY, BOB ALLEN SCARED SPACE SANCHEZ, CRISTIAN S FRAUSTO 1911 CAUDLE DR 114 CHATHAM RD 221 WILLIS RD 170 HOLLY: SPRINGS RD 1001 S FRANKLIN RD 349 GRANITE ST 525 WASHINGTON BLVD FL1 15 525 WASHINGTON BLVD FL15 702 SUNSET DR 111 WINDSOR LN 2633 RANDLEMAN RD 677 MAPLE ST 207 WILLIAM PENN: ST 414 CULBERT ST 707' W PINE ST 102 W LEBANON ST 616 HALE ST 139 ORCHARD ST 261 EL LEBNON ST 109 BURNLEYI LN 1463 FANCY GAPRD 109 GRACE ST 1013 FRANK: ST 137 HAGLERL LN 105 SPRING WATER TRL 7115) WILLOW ST 1227 BROOKLEN, AVE 338 HADLEY ST POI BOX 1339 POI BOX 1339 POI BOX 1339 POI BOX 1339 1312 PARKI DR 1107 HOGAN RD 1107 HOGAN RD 151 LOCUST RIDGE TRL 847 WILLOW HILL CIR 108 MOBILE WAY 114 CHATHAM RD 176 MARSHALL ST 318 WORTHS ST 182 RIDGEVIEW DR 911 BANNER ST 306 W OAKDALE ST 707 N MAIN ST 229 MARKET ST 917 HUNTER DR 1.82 2.05 5.22 376.92 16.66 3.24 2.77 1.70 11.12 5.20 1.85 83.28 19.43 1.08 11.85 60.58 4.72 18.93 15.75 8.46 51.68 7.60 11.71 83.28 3.73 14.65 2.70 75.70 23.89 26.03 43.52 40.98 35.40 13.27 4.12 8.03 44.41 43.99 6.86 48.14 54.70 2.05 2.05 2.05 19.13 22.70 14.65 SANTANA, ANTONIO SAWYER, NATHAN DEAN SCARLET, BEGONIAS, SLATE AMY SCOTT, ALLAN RAYJR SELECT REAL ESTATE LLC SERENDIPITY SWEET-WATER SHAVER, ANTHONY OWEN SHUMATE, SHANNONM SILVA, EZEQUIEL SINGLETARY, BEADIE PEARL SMITH MYERS, DONNA RENE SMITH, WILLIAM BOYD SPENCER FUNERAL HOME INC STAINLESS STUDIO STEEL BROTHERS OF NCI LLC SUIZA DAIRY GROUP DBAI LANE OSUN SURRATT, JERRY LEE SURRY LOGISTIX LLC SWARTZ, WHONDA K SWEETS BY SARAH TASTY HUT OF NC LLCI PIZZA HUT TATE, JASON M TATE, JASON M TATE, JASON MATTHEW TATE, MYRA MCCANN TATE, WILLIAM THOMAS THAI CAFÉ THAO, XEE THE. ADDITIONI LLC TNT CARPORTS INC LITY ORGANIC HARI STUDIO TOP RANK: STEEL STRUCTURES LLC TORRES BUCKING BULLS LLC TOTAL COMMUNICATIONS SYSTEMS TOTAL COMMUNICATIONS SYSTEMS US TRAILERS MANUFACTURING LLC VARGAS, GABRIEL SECUNDINO VERNON, REID FRANKLIN JR VILLA, EFRAIN HERNANDEX GUERRERO WAGONER, PERRY FRANK WAGONER, CHRISTOPHER DALE WAGONER, CHRISTOPHER DALE WALSER, JAMES BARKLEY WATSON, ETHAN KYLER WEBB, APRIL DAWN WEBSTER, MARK ANTHONY WEDDLE, DONALD GRAY 335 LEONARD RD 1430 FORREST DR 433 NI MAIN: ST 228 FAIRVIEW AVE 1835 WESTFIELD RD 605 COUNTRY CLUB RD 126 CHURCHILL LN 524 El DEVONI DR 318 WORTH ST 255 GORDON ST 307 PINE CREEK TRL 1540 W WENSLEY DR 8241 N MAIN ST 2207 ROCKFORD ST 242 STARLITE RD PO BOX 4747 309 WELCHF RD 535 E PINE ST 112 SQUARE ST 160 VALLEYDALE DR 349 S ANDY GRIFFITHPKWY 205 RIVERSIDE DR 244 BRUNSWICK LNB 205 RIVERSIDE DR 113DUTCHI LN 1609 FANCY GAP RD 647 INDEPENDENCE BLVD 2649 ERIC TEAGUE RD 124 MOORE AVE. 1050 WORTH ST 691 W PINE ST 917) HUNTERI DR 170 HOLLY SPRINGS RD 522 JUNCTION ST 522. JUNCTION ST 1050 WORTH ST 119 HAMBURG ST 336 WORTH ST 925 S FRANKLIN RD 182 HOWARD PONDI LOOP 928 FORREST DR 928 FORREST DR 1725 NI MAIN ST 2135 ELIZABETH DR 2136 ELIZABETHI DR 128 GRAVLEY ST 110 WINDSOR LNI LOT 12 49.21 8.56 68.2 2.05 5.10 30.44 2.05 3.46 3.63 3.17 1.89 42.28 159.48 61.68 5.55 673.28 2.05 600.92 4.62 25.65 79.47 9.78 37.26 285.56 47.49 6.94 117.14 2.22 41.81 72.26 10.53 28.56 98.42 21.97 28.03 318.5 4.90 33.30 2.77 6.86 51.14 5.82 6.56 2.05 6.67 51.13 16.1 54.27 : USATM GROUPI LLC C/O MERIT ADVISORS POI BOX: 330 WHIT'S OF MAYBERRY LLC WHITE, JOSHUA ANDREW WILMOTH, TRAVIS RAY WORKOUT ANYTHIME MT AIRY YOUR'S TRULY SPALLC ZOMBIE VAPOR 727 TRANSPORT LLC 115 NI MAIN ST 430 DURHAM: ST 2071 N COUNTY HILLS DR 639 W INDEPENDENCE BLVD 1114 WI PINE: ST 2207 ROCKFORD STB 820 FOWLER RD 213.09 77.11 2.02 10.51 5.19 1.76 707.41 For these personal property taxes, Iaffirm the following: 1. Ihave made a diligent effort to collect these taxes out oft thej personal 2. Ihave made use of other means available to me for collection. 3. Where applicable, Ihave tried to make collection outside the City ofl Mount oft the property taxpayers concemed. 4. Ihave included any information conçerning these taxpayers that may be ofinterest Airy. to or required by the governing For both these unpaid real and personal property taxes, these reports represent unpaid amounts as of June body. continuing collection efforts on these balances. Respectfullys Submitted, muimnl Michelel McDaniel Revenue Collections Supervisor/Tax Collector STATE OF NORTH CAROLINA ) COUNTY OF SURRY dodue Q Myo commission expires 30, 2024. Ihave and am )ss.: ) Notaryl Public Spighe Subscribed: and swornt tol before me this 10_ dayof_July, 2024 Sapbnlet 4,a088 fom PUBLIO SPAY COUNTI CIYOFMOUNTAIRY, NORTH CAROLINA Tax Collector's Annual Settlements' For the Yeark Ended June 30, 2024 (In Accordance with GS 105-373(a)(3): and GS 105-373(b)) City-Wide Tax Levy Uncollected Balançe July1, 2023 91,626.60 37,896.61 29,059.88 23,856.63 21,869.93 8,272.04 7,384.42 5,599.48 5,593.83 8,847.99 Uncollected Balance June 30, 2024 39,824.78 22,833.22 14,018.65 11,659.32 10,062.52 6,800.49 6,212.00 4,627.58 4,414.20 3,224.74 Collections and Credits 51,801.82 15,063.39 15,041.23 12,197.31 11,807.41 1,471.55 1,172.42 971.90 1,179.63 5,623.25 Tax Year 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 Additions: Original lew. Discoveries Abatements Collections and Credits: Collections! Release ofp prior Yeart taxes Amounts less than $1 written off insolvent writeoffs Teny year: statutorywiteoffs; Current' Year Collection Rate! Fiscal Year 2023 2024 $ 2022 2023 2021 2022 2020 2021 2019 2020 2018 2019 2017 2018 2016 2017 2015 2016 2014 2015 2013 2014 Additions $7,316,911.54 $ 7,234,636.11 $ 82,275.43 $ 240,007.41 $7,316,911.54 $ 7,350,966.02 $ 205,952.93 $7,305,538.82 $ 13,776.50 (2,403.78) 7,346,976.56 (673.90) 28.71 4,634.65 98.88% $7,316,911.54 $ 7,350,966.02 MSDI Fund-Real & Personal Uncollected Balance July1, 2023 703.62 1,039.53 92.09 2.75 1.83 2.50 42.75 46.86 101.32 135.46 2,168.71 Uncollected Balance June 30, 2024 1,202.86 107.41 779.53 35.92 2.75 1.83 1.83 42.75 46.86 101.32 135.46 2,458.52 Collections and Credits 596.21 260.00 56.17 0.67 Tax Year 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 Additions: Original levy Discoveries Abatements Collections and Credits: Collections Release of prior Yeart taxes Amounts less than $1 written off Insolventy writeoffs Ten. years statutorywriteoffs: Current Year Collection Rate FiscalYear 2023 2024 $ 2022 2023 2021 2022 2020 2021 2019 2020 2018 2019 2017 2018 2016 2017 2015 2016 2014 2015 2013 2014 Additlons $ 113,601.14 $ 112,398.28 113,601.14 $ 113,610.62 $ 350.63 (360.11) 113,311.33 113,310.04 0.67 0.62 $ 113,601.14 $ 113,311.33 98.94% 'Amounts do noti include propertyt taxes on vehicles, which byl law are billed and collected byt the CountyTaxc Collector. Respectfully submitted this 10th day of. July, 2024 Michele McDaniel Revenue Collection Supervisor/Tax Collector RESOLUTION NUMBER 2025-001 RESOLUTION ACCEPTING TAX COLLECTOR'S ANNUAL SETTLEMENTS Beitresolved by the Board of Commissioners oft the City ofl Mount that the Tax Collector's Settlements for the Year Ended. June 30, 2024 is accepted and approved Airy, in accordance with Annual G.S. 105-373(a)(3) and G.S.105(b). Adopted this 18th day of] July, 2024. Mayor Attested: City Clerk RESOLUTION NUMBER 2025-002 ORDER OF COLLECTION State ofNorth Carolina City ofMount Airy To the Tax Collector oft the City of Mount Airy In accordance with G.S. 105-321(b), you are hereby authorized, empowered, and commanded to collect taxes set forth in the tax records filed in the office oft the Financel Department oft the ofMount thet tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise City therein Airy andi in Such taxes arel hereby declared to be a first lien upon all real property oft the respective Mount Airy, and this order shall be a full and sufficient authority to direct, require, and taxpayers enable in the City of and sell any real or personal property ofs such taxpayers, for and on account thereof, in accordance you with to levy law. on In accordance with G.S. 105-373(a)(4), you are hereby recharged with uncollected taxes which included in your annual settlement dated July 10th, 2024 and are hereby authorized, commanded to collect these taxes. Such taxes have previously been declared to be a empowered, first lien upon and all real property oft the respective taxpayers in the City ofN Mount Airy, and this order shall be a full and sufficient authority to direct, require, and enable you to levy on and sell any real or personal the set forth. have been ofs property such taxpayers, for and on account thereof, in accordance with law. Witness my hand and official seal, this 18th day ofJuly, 2024. Mayor Attested: City Clerk ORDINANCE NUMBER 2025-002 ORDINANCE AMENDING ARTICLE VI OF CITY OF MOUNT AIRY PERSONNEL POLICY WHEREAS, it is staff recommendation to approve the following amendment to Article VI oft the City of Mount Airy Personnel Policy (amendments in bold): ARTICLE VI. EMPLOYEE BENEFITS Section 1. Eligibility All full-time employees oft the City are eligible for employee benefits as provided for in this Article which are subject to change at the City's discretion and annual budget appropriations. Part-time and Seasonal employees are eligible only for legally mandated benefits such as FICA. Section 2. Employee Group Health, Dental, Vision amdShort-erm-Disability-lnsuranee The City may elect toj provide group health, dental and vision insurance programs for full-time employees and their families as specified under the terms of the group insurance contract. The ClymayahedhetieprdwttmdaayeealalHimeempleyee. The City will comply with the. Affordable Care Act by providing health insurance for all employees expected to work 30 or more. hours per week for three or more: months. Full-time employees, ifthey SO desire, may purchase available group health, dental and vision coverage through the City for qualified dependents when or ifthe City offers it and within the stipulations ofthe insurance contract. Employees will pay the amount stipulated by the City for Information concerning cost and benefits shall be available to all employees from thel Human their qualified dependents. Resources Department. Section 3. Group Life Insurance The City may elect toj provide group life insurance for each employee subject to the stipulations oft the insurance contract. Employees may elect toj purchase additional coverage and/or to insure other family members under this plan at their expense subject to the stipulations ofthei insurance contract. Section 4. Other Optional Insurance Plans The City may provide and/or make other insurance plans available to employees upon authorization ofthel Board of Commissioners. Such benefits will be reviewed to ensure they do not create an incentive for absence prior tol being offered. Forinformation about optional group benefit programs, employees may contact the Human Resources Department. Section 5. Retirement Each employee who is expected to work for the City more than 1,000 hours annually shall join thel North Carolina Local Governmental Employees' Retirement System when eligible as a condition of employment and contribute the amount determined by the system. Section 6. Supplemental Retirement Benefits As prescribed by North Carolina State Law, the City will contribute aj percentage of salary to the All full-time employees may make voluntary contributions to the 401(k) Plan up to the limits State 401(k) Plan for each sworn law enforcement officer (currently 5%). established by law and the 401(k) provider. The City may elect to offer a 457 retirement plan through the State as well. Employees may elect to make voluntary contributions to the 457 plan up to the limits established by law and the 457 provider. NOW, THEREFORE BE IT ORDAINED BY THE CITY OF MOUNT AIRY BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. The Board of Commissioners does hereby approve the amendment to Article VI oft the City of Mount Airy Personnel Policy. Section 2. This ordinance shall become effective upon approval. Approved and adopted this the 18th day of. July, 2024. Jon Cawley, Mayor ATTEST: Melissa N. Brame, City Clerk Memorandum OFTHECIT 6 To: Darren Lewis, City Manager From: Susan Jones, Human Resources Director Date: July9,2024 Subject: Personnel Policy - Article VI. Employee Benefits PRTHCAROL In April 2024 when the City ofl Mount Airy's employee benefits were approved, Short-Term Disability was not renewed. This is revising Article VI. Employee Benefits, Section 21 to remove the Short-Term Also approved inl May was an addition to the Retirement Benefits. This revision also updates Section 6. Supplemental Retirement Benefits to include information regarding a 457 retirement plan. Disability information. ORDINANCE NUMBER 2025-003 PROJECT ORDINANCE FOR T-MOBILE HOMETOWN GRANT PROJECT WHEREAS the City of Mount Airy has accepted a grant award from T-Mobile, which has been designated BEI IT ORDAINED by the Board of Commissioners of the City of Mount Airy, North Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following project The project authorized is for the expenditure of funds under the T-Mobile Hometown Grant Project: as the T-MOBILE Hometown Grant Project; ordinance is hereby adopted: Section 1 Amount: $50,300 grant Section 2 Section 3 The officers oft this unit are hereby directed to proceed with the project within the terms of the award documents and the budget contained herein. The following amounts are appropriated for the project: Economic and Physical Development $ 50,300 Section 4 Grant Proceeds Section 5 regulations. Section 6 Section 7 The following revenues are anticipated to be available to complete this project: $ 50,300 The Finance Officer is hereby directed to maintain within the Project Fund sufficient specific detailed accounting records to satisfy the requirements of the grantor agency, the grant agreements, and federal Funds may be advanced from the General Fund for the purpose ofr making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Copies of this project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Adopted this 18th day of July, 2024. Mayor Attested: City Clerk RESOLLTIONNUMBEK 2024-090 RESOLUTION APPROVING CHANGE: IN DISTRIBUTIONOF LOCALALCOHOLIC. BEVERAGES CONTROL REVENUES. AND WITHOLDING SIX PERCENT: FOR CAPITALIMPROVEMENTS WHEREAS, the Mount Airy Alcoholic Beverage Control (ABC) Board proposes to WHEREAS, per NC General Statutes, a portion of the local ABC Board's gross receipts are to be paid over the statutorily mandated agencies and be paid for statutorily mandated change the way gross receipts ofthel local board are distributed; and purposes; and WHEREAS, these agencies and purposes include utilizing the gross receipts ofl local board for payment of operation of the local store, payment of taxes to NC Department of Revenue, payment ofmonies to NC Department of Health and Human Services, monies to the Mount Airy Police Department, monies to the Surry County Board of Commissioners, and monies to Hope Valley; and WHEREAS, in addition, the remaining gross receipts are paid quarterly to the City of Mount Airy and in year's past, these monies were distributed to three groups: Mount Airy/Surry County Airport Authority; Northern Regional Hospital; and Northwestern Regional Library; and WHEREAS, these distributions were changed in 2004 to the following: Surry Arts WHEREAS, thel local ABC Board members believe it would be appropriate at this time to replace the Northwestern Regional Library and Reeves Community Center with Daymark and Council; Reeves Community Center; and Northwestern Regional Library; and Yokefellow Ministries; and WHEREAS, it is proposed for the City to change this distribution formula that pays monies to the groups and instead make distributional payments to the following three groups: Surry Arts Council; Daymark; and Yokefellow Ministries; and WHEREAS, it is also proposed for the local ABC Board members to increase funds held NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF MOUNT AIRY for Capital Improvements from 3.5% to 6%: POARPOFCOMMIESIONENS MEETING INOPEN: SESSION THAT: Section 1. The Board of Commissioners does hereby authorize the above-mentioned changes to the distribution formula of the City to include the Surry Arts Council, Daymark, and Yokefellow Ministries. Section 2. The Board of Commissioners does hereby authorize the. ABC funds held for Capital Improvements. bei increased from 3.5% to 6%. Section 3. This resolution shall become effective upon approval. Approved and adopted this the 18th day ofJuly, 2024. Jon Cawley, Mayor ATTEST: Melissa N. Brame, City Clerk RESOLUTION NUMBER 2025-003 RESOLUTION AUTHORIZING CITY STAFF TO MAKE. APPLICATION FOR ARCGRANT WHEREAS, the City Manager is requesting permission and support to make application for an Appalachian Regional Commission (ARC) Grant in the amount of up to $850,000; WHEREAS, this funding, if awarded, will be used for the Streetscape Project along Franklin Street to assist with the existing project and extend the streetscape down Franklin Street to the entrance of the proposed Convention Center located at Spencer's Mill; and WHEREAS, it is staff recommendation to authorize the application for said ARC NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY grant: BOARD OFCOMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. The Board of Commissioners does hereby authorize City staff to make application for an ARC grant in the amount of up to $859,00.IFawarded, the grant funds will be used to assist with the existing Franklin Street Streetscape Project. Section 2. This resolution shall become effective upon approval. Approved and adopted this the 18th day of. July, 2024. Jon Cawley, Mayor Attest: Melissa N. Brame, City Clerk RESOLUTION NUMBER 2025-004 RESOLUTION ACCEPTING AARP COMMUNITY CHALLENGE GRANT WHEREAS, the City of Mount Airy made application to the AARP for a Community Challenge Grant and has received notification said grant has been awarded to the City; and WHEREAS, the grant is for the amount of $16,200 for the focus of needs of people ages 50 and above by making public spaces more inclusive to meet the needs of diverse older adults as well as all: residents; and WHEREAS, this funding will be for the Market Street Arts and Entertainment Project to improve the amenities on Market Street and encourage participation for the aging population by adding tables, benches, bike racks, and more to encourage walkability and accessibility; and WHEREAS, the project timeline projects this project will be completed between the WHEREAS, it is staff recommendation to accept this grant and authorize execution NOW, T'HEREFORE, BE IT RESOLVED BY THE CITY OF MOUNT AIRY date of the contract execution and December 2024; and oft the Memorandum of Understanding: BOARD - OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. The Board of Commissioners does hereby accept the Community Challenge Grant made possible by the American Association of Retired Persons (AARP) in the amount of $16,200 to fund the Market Street Arts and Entertainment Project. Section 2. The Board of Commissioners does hereby authorize the Mayor to execute said Memorandum of Understanding per review and approval by the City Attorney. Section 3. This resolution shall become effective upon approval. Approved and adopted this the 18th day of. July, 2024. Jon Cawley, Mayor ATTEST: Melissa N. Brame, City Clerk May 10,2024 COMMUNITY CHALLENGE GRANT MEMORANDUM OF UNDERSTANDING This MEMORANDUM OF UNDERSTANDING ("Agreement"): serves as an agreement between AARP, as social welfare organization located at 601 E Street, NW, Washington, DC: 20049 and City ofl Mount Airy, a municipality located at: 300 South Main Street, Mount Airy, North Carolina 27030 ("Organization"). Whereas, AARP wishes to grant Organization funding for the purposes set forth herein, and Organization wishes to perform the grant activities described herein. Therefore, the parties 1. Funding. AARP shall provide Organization with a one-time payment of grant funding in the amount 2. 50+ Focus. Organization will use the Grant Funds to improve the local community with a focus on the needs of people age 50+ by making public spaces more: inclusive to meet the needs of diverse older adults and all residents (with a focus on people age 50: and older) ("Goal"). 3. Project Timeline. Organization will perform the activities described herein and complete all projects between the date of execution ofthis contract and December 15, 2024, at 11:59 p.m. 4. Scope of Grant and Anticipated Activities to bel Funded. Organization shall use the Grant Funds to undertake the following activities in Mount Airy, North Carolina during the Grant Period and a. Organization will create ai multigenerational community gathering space designed for older b. Organization will install 8 fully accessible picnic tables inj parklets along Market Street to promote community engagement, allow for eating outdoors, and for adults age 50-plus to rest and socialize. Each table willl be made of materials suitable for outdoor use. Organization will install 21 fully accessible benches on Market Street. Each bench willl have capacity for at least two adults, for adults aged 50-plus to rest and socialize. Each bench will d. Organization will install 2 bike racks to promote recreation and offer an alternative means of Organization will install 4 landscape planters to enhance the Market Street area. Planters will Organization will install 1 public art feature to promote uniqueness and enhance our public Organization will install 4 recycling containers along Market Street to improve the sanitation h. Organization will host 1 ribbon cutting event. At least half ofthe attendees will be age 50- Organization will include. AARP provided and/or approved branding and language that agree as follows: of$16,200.00 ("Grant Funds"). ("Grant Period"). achieve the following deliverables (collectively "Grant Activities"): adults. ber made ofmaterials suitable for outdoor use. transportation to community members, especially those age 50-plus. be constructed ofr materials suitable for outdoor use, space. plus. i. and safety for all users, especially those age 50-plus. indicates AARP's support for the Challenge project as applicable: Events and' Temporary Demonstrations: Signs, banners, or similar signage associated with the activity will indicate that the event or activity was funded with support from AARP 1 ii. ii. Permanent Structures: Structures (benches, wayfinding signs, community gardens, tables, seating, shelters, art installations, murals, or similar structures) will include aj permanent plaque or other sign that indicates support from AARP Printed Digital Resources or similar communications: Materials will include the AARP logo and mention ofs support from AARP 5. Reporting Requirements. Grantee shall submit a financial and programmatic After-Action Report to AARP, detailing all progress or achievement ofthe Grant Activities described herein. The report must include an itemized listing of any and all expenditures and draw-downs ofthe Grant Funds made during the Grant Period. Organization will submit After Action Report for the Grant Activities and other requirements in this Agreement with visuals (photos and/or video) to AARP point of contact provided in this Agreement by December 31, 2024 ("After-Action Report Deadline"). Grantee agrees that the submission of the After-Action Report at the conclusion ofthe project is required by the After-Action Report Deadline and failure to submit the required report will result in the removal from the AARP website until the time ofsubmission, and non-completion will disqualify 6. Documentation and Right to. Audit. Organization shall retain invoices, receipts, accounting records and other supporting documentation for at least five (5), years following the expiration ofthe Grant Period. Organization shall maintain books and records consistent with generally accepted accounting principles and good business practices. AARP retains the right to audit Organization's books and records upon reasonable notice, for the limited purpose of confirming that Grant Funds are expended and drawn down solely to conduct Grant Activities and in accordance with the terms ofthis 7. Permissible Use of Grant Funds, Repayments, and Refunds. Organization shall use the Grant Funds exclusively for the performance of Grant Activities. AARP retains the right to receive an immediate refund ofa all improperly expended or unearned funds, as determined in AARP's sole and reasonable discretion, from Organization upon written demand. fOrganization anticipates a change in the scope or direction of Grant Activities, it must procure prior written approval from AARP before expending Grant Funds for any activity not specifically detailed herein. Furthermore, upon the expiration oft the Grant Period or ifc Organization fails to comply with any term oft this Agreement, Organization agrees toi return any unexpended portion of the Grant Funds in Organization's 8. Term and Termination. The effective date ofthis Agreement shall be the date of execution, and the Agreement shall automatically terminate on January 31, 2025. This Agreement may be terminated by AARP at any time and for any reason upon written notification to Organization. Upon such termination, Organization shall: return all unexpended portions ofthe paid Grant Funds to. AARP with receipts and other documentation to substantiate the returned amount within forty-five (45) days of written receipt of early termination from AARP, and AARP shall have no further obligation to 9. Nol Implied Agency. Nothing in this Agreement shall be deemed to create any partnership, joint venture,, joint enterprise, or agency relationship among the parties, and no party shall have the right to enter into contracts on behalf of, to legally bind, toi incur debt on behalf of, or to otherwise incur any liability or obligation on behalfo of, the other party hereto, in the absence ofa separate writing, executed by an authorized representative oft the other party. Each party shall be solely responsible for an applicant from future AARP Community Challenge grant programs Agreement. possession upon written demand from AARP. provide Organization with any Grant Funds. its employees and contractors used toj provide the Agreement. 2 10. No commercial or political activity. Both parties recognize that AARP is a non-profit, non-partisan tax-exempt organization and agree that the Grant Funds will not be used to support or oppose political candidates or initiatives. Notwithstanding any specific deliverable herein, Grant Funds shall not be used to promote any commercial product or service or for-profit entity. 11. Prohibition on Collection of AARP Member Data. Grantee shall not at any time collect or maintain any information from individuals that shall directly or indirectly identify such individuals as 12. Indemnification. To the extent allowable by applicable law, each Party (an Indemnifying Party") shall indemnify, hold harmless, and defend the other Party, its affiliates, and their respective officers, directors, employees, contractors, agents and representatives (each of whom is an Indemnified Party")against all liability, costs, actions, suits, judgments, damages, and expenses (including reasonable attorneys' fees and court costs) arising out of or resulting from (a) the negligent, reckless or willful acts or omissions of Indemnifying Party, its officers, directors, employees, independent contractors, or agents, (b) Indemnifying Party's breach oft this Agreement, including failure to provide the services and work as set forth in this Agreement; and (c) any claim that the services or work product of the Indemnifying Party provided under this Agreement infringes or violates the intellectual property or other rights ofthird parties, except to the extent caused by the Indemnified Party. The Parties acknowledge and agree that the indemnity specified herein will include, without limitation, indemnification for settlements or compromises of matters covered by this indemnity. The Indemnifying Party shall not settle any such suit or claim without thel Indemnified Party's prior written consent if such settlement would be adverse to the Indemnified Party's interest. The Indemnified Party may, at its option, conduct the defense in any third-party action arising as described above and the Indemnifying Party agrees fully to cooperate with such defense. The obligations and rights granted in this Section shall survive the expiration and termination of the 13. Insurance. Both parties agree to carry and maintain comprehensive general liability and professional liability in an amount not less than one million dollars ($1,000,000): and workers' compensation insurance in an amount as required by applicable law covering all personnel engaged in the furnishing ofs services under this Agreement for the duration of the Grant Period. 14. Acknowledgment and' Trademark Licenses. Organization shall acknowledge AARP's support in all press releases, public announcements, and publicly-released documents related to the Grant Activities detailed herein. Tot that end, AARP grants Organization a royalty-free non-exclusive, revocable license to use its name and corporate logo solely for that purpose upon the advanced written approval of AARP in each instance. In addition, Organization grants AARP a non-exclusive, royalty-free, world-wide, license to use Organization's corporate trademark, including its name and/or logo for the limited purpose of communications regarding the grant between AARP and Organization to AARP members, the 50+ and the general public in promotion of AARP in all media and mediums, including without limitations, broadcast, print, online and AARP membership materials until the expiration or termination ofthis Agreement. All trademark licenses granted under this section are non-transferrable and Organization shall not create any new use ofthe. AARP 15. Warranties. Each Party hereby represents and warrants that: (a)it has full power and authority to enter into this Agreement and perform its obligations hereunder; (b) iti is duly organized, validly existing and in good standing under the laws oft thej jurisdiction ofi its origin; (c) it has not entered into, and during the Term will: not enteri into, any agreement that would prevent it from complying with this Agreement; (d) it will comply with all applicable laws and regulations in its performance of AARP members, prospects, or persons interested in AARP. Agreement. trademark upon expiration or termination oft this Agreement. 3 this Agreement; and (e) the content, media and other materials used or provided as part oft the Agreement shall comply with all applicable laws and regulations and shall not infringe or otherwise violate the intellectual property rights, rights of publicity or other proprietary rights of any third party. Ifnecessary, Organization shall enter into written agreements and obtain written releases from third parties, in order to ensure that any work product can be used by AARP as contemplated herein. 16. Confidentiality and Privacy. Both parties agree to take commercially reasonable measures to protect information obtained from the other, provided information is marked "confidential" or is of such a nature that the recipient party has reason to believe it is confidential. Organization shall not rent, sell, lease, distribute, or otherwise knowingly make available to any third party any information obtained from AARP about AARP, AARP members, or any AARP activity, unless prior written authorization has been obtained from AARP or Organization is required to release information by valid subpoena or court order. This section shall survive the expiration or termination ofthis Agreement. 17. Additional Terms. Organization shall not assign or otherwise transfer the Agreement, including by change ofcontrol, to any party without the prior written consent ofA AARP. This Agreement represents the entire agreement between Parties and replaces any prior agreement or proposed variation. Should there be any conflict between any forms or documents exchanged by the Parties, the terms and conditions of this Agreement shall govern. This Agreement shall be amended only by mutual written agreement executed by all Parties or their respective designees. The Parties agree that this Agreement will be governed by the Laws of the District of Columbia without regard to District of Columbia conflict of laws statutes/rules. If any portion of this Agreement shall be declared illegal, void or otherwise unenforceable, the remaining provisions will not be affected, but will remain in full force 18. Notice. For purposes ofthis Agreement, the following individuals shall serve as points ofc contact, and effect. including delivery ofreports, for both AARP and the Organization: AARP Mike Watson Director, Livable Communities 601 E: Street NW Washington, DC 20049 Cityo ofMount Airy Darren Lewis Assistant City Manger/Communcaton Director 300 South Main Street Mount Airy, North Carolina 27030 ACCEPTED AND AGREEDTOBY: AARP By: City of Mount Airy By: Printed Name: Mike Watson Title: Director, Livable Communities Printed Name: Darren Lewis Title: Asst. City Managercommunceations Dir. Date:_ Date: 4 AE AARP AARP LD COMMUNITY CHALLENGE Grants tor make communities livable for people ofa all ages PyCommnyCaon MSONTA AIRY FOR IMMEDIATE RELEASE: June 27, 2024 MEDIA CONTACTS: NORTHCAROUINA Steve Hahn, 919-508-0271 or hahnQaarp.org Darren Lewis- lews@mountair.ore 336-648-8361 AARP Awards Grant to the City of Mount Airy as. Part of Nationwide MOUNT AIRY,NC-Today, AARP announced that the City ofN Mount Airy has received a 2024 Community Challenge grant -1 part of the largest group of grantees to date with $3.8 million "AARP North Carolina is committed to working with local leaders, advocates and policymakers to make our communities better places to live for people of all ages, especially those 50 and older,"s said Mark Hensley, AARP Associate State Director for the Triad Region. "We are proud to collaborate with this year's grantees as they make immediate improvements to address long-standing and emerging challenges across our communities." The grant will help fund the Market Street Arts and Entertainment Project transforming an urban area into a vibrant space for residents and visitors, fostering walkability and enhancing livability in al historic downtown also known as Mayberry, America's friendliest town." "The City ofl Mount Airy is] proud tol bej part oft the AARP Livable network and is committed toj providing services to people of all ages and abilities. The Market Street Arts and Entertainment project will improve the amenities on Market Street and encourage more participation for our aging population. The addition oftables, benches, bike racks and more will encourage walkability and accessibility," said Darren Lewis, Mount Airy City Manager. This year, AARP awarded three different grant opportunities, including flagship grants, capacity-bulding microgrants fori improving walkability, bikeability and accessible home modifications, and demonstration grants that focus on equitable engagement to reconnect communities, housing choice design competitions and improving digital connections to endure Program to Make Communities More Livable awarded among 343 organizations nationwide. disasters. With funding support from Toyota Motor North America, the program isi increasing its investment inj pedestrian safety projects that will improve streets and sidewalks, create vibrant pedestrian infrastructure, engage community members and much more. AARP is also bolstering itsi investment in community resilience, rural communities, and addressing disparities. The grant program is part of AARP's nationwide Livable Communities initiative, which supports the efforts of cities, towns, neighborhoods and rural areas to become great places to live for people of all ages. Since 2017, AARP has invested $479,000 through 40 grants to nonprofit AARP Community Challenge grant projects will be funded in all 50 states, Washington, D.C., Puerto Rico, and the U.S. Virgin Islands. True to the program's quick-action nature, projects View the full list of grantees and their project descriptions at percommunielaleme and organizations and government entities across North Carolina. must be completed by December 15, 2024. learn more about AARP's livable communities work at aarp.org/ivable. #### About AARP AARP is the nation's largest nonprofit, nonpartisan organization dedicated to empowering people 50 and older to choose how they live as they age. With ai nationwide presence, AARP strengthens communities and advocates for what matters most to the more than 100 million Americans 50-plus and theirj families: health securipy.financial. stability and personal fulfillment. AARP also produces the nation's largest circulation publications:: AARP7 The Magazine and AARP. Bulletin. To learn more, visit AorAhoueT .aamorlspaidl orj follow @AARP, QAARPenlspalio and QAARPadvocates on social media. INSERT GRANTEE BOILERPLATE ORDINANCE NUMBER 2025-001 PROJECT ORDINANCE FOR AMERICAN ASSOCIATION OF RETIRED PERSONS (AARP) GRANT PROJECT WHEREAS the City of Mount Airy has accepted a grant award from the American Association of Retired Persons (AARP), which has been designated as the Community Challenge Grant Project; BEIT ORDAINED by the Board of Commissioners oft the City of Mount Airy, North Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following project The project authorized is for the expenditure of funds under the Livable Community Challenge Grant ordinance is hereby adopted: Section 1 Project: Amount: $16,200 grant AARP -Community Challenge Grant Section 2 Section 3 The officers oft this unit are hereby directed to proceed with the project within the terms of the award documents and the budget contained herein. The following amounts are appropriated for the project: Culture and Recreation Section 4 Grant Proceeds Section5 regulations. Section6 6 Section 7 $ 16,200 The following revenues are anticipated to be available to complete this project: $ 16,200 The Finance Officer is hereby directed to maintain within the Project Fund sufficient specific detailed accounting records to satisfy the requirements of the grantor agency, the grant agreements, and federal Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Copies of this project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Adopted this 18th day of July, 2024. Mayor Attested: City Clerk RESOLUTION NUMBER 2025-005 RESOLUTION APPROVING EASEMENT BETWEEN THE CITY OF MOUNT AIRY AND DUKE ENERGY CAROLINAS, LLC WHEREAS, Duke Energy Carolinas, LLC is preparing to do scheduled maintenance WHEREAS, Duke Energy Carolinas, LLC has requested from the City an easement WHEREAS, the scheduled maintenance upgrades include constructing, reconstructing, operating, patrolling, maintaining, repairing, replacing, relocating, adding to, modifying, and removing electric and communication lines including, but not limited to, all necessary supporting structures and all other appurtenant apparatus and equipment for the upgrades along Franklin Street from North South Street to Willow Street; and to complete said scheduled maintenance upgrades; and transmission and distribution of electrical energy; and WHEREAS, it is staff recommendation for approval of this easement: NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. The Board of Commissioners does hereby approve the Easement between the City of Mount Airy and Duke Energy Carolinas, LLC for the scheduled maintenance upgrades along Franklin Street between North South Street and Willow Street. Section 2. The Board of Commissioners does hereby authorize the Mayor to execute said easement per review and approval by the City Attorney. Section 3. This resolution shall become effective upon approval. Approved and adopted this the 18th day of. July, 2024. Jon Cawley, Mayor ATTEST: Melissa N. Brame, City Clerk Prepared by: Duke Energy Carolinas, LLC Return to: Duke Energy Carolinas, LLC Parcel # 502015741625 Attn: Southeastern Land Company POI Box 1241 Conway, SC29528 EASEMENT State ofNorth Carolina County of Surry THIS EASEMENT ("Easement"): isi made this day of LLC, al North Carolina limited liability company ("Grantee"). 20 from CITY OFI MOUNT AIRY, al North Carolina municipal corporation ("Grantor", whether one or more), tol DUKE: ENERGY CAROLINAS, Grantor, for andi in consideration of the sum of One and 00/100 Dollar ($1.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, does hereby grant unto Grantee aj perpetual and non-exclusive easement, to construct, reconstruct, operate, patrol, maintain, repair, replace, relocate, add to, modify, and remove electric and communication lines including, but not limited to, all necessary supporting structures, and all other appurtenant apparatus and equipment for the transmission and distribution of electrical energy, and for technological purposes related to the operation of the electric facilities and for the communication purposes of Incumbent Grantor is the owner oft that certain property described in that instrument recorded in] Deed Book 331, Page 150, The Facilities may be both overhead and underground and located in, upon, over, along, under, through, and across A strip ofl land thirty feet (30') in uniform width for the overhead portion of said Facilities and as strip of land twenty feet (20) in uniform width fort the underground portion of said) Facilities, lying equidistant on both sides ofa centerline, which centerline shall be established by the center oft the Facilities as installed, along with an areai ten feet (10') wide on all sides of the foundation of any Grantee enclosure/ransformer, vault and/or manhole, (hereinafter Local Exchange Carriers (collectively, "Facilities"). Surry County Register of] Deeds ("Property"). ap portion of thel Property within an easement area described as follows: referred to as the' "Easement Areal"). The rights granted herein include, but are not limited to, the following: For Grantee's. Internal Use: Work Order #:5 53106068-130 1. Grantee shall have the right of ingress and egress over the Easement Area, Property, and any adjoining lands now owned or hereinafter acquired by Grantor (using lanes, driveways, and adjoining public roads where practical as 2. Grantee shall have the right to trim, cut down, and remove from the Easement Area, at any time or times and safe and generally accepted arboricultural practices, trees, limbs, undergrowth, other vegetation, and obstructions. using 3. Grantee shall have the right to trim, cut down, and remove from the Property, at any time ort times and and generally accepted arboricultural practices, dead, diseased, weak, dying, or leaning trees or limbs, using which, in the opinion of Grantee, might fall upon the Easement Area or interfere with the safe and reliable 4. Grantee shall have the right to install necessary guy wires and anchors extending beyond the boundaries ofthe 5. Grantee shall have the right to relocate the Facilities and Easement Area on1 the Property to conform to any future 6. Grantor shall not place, or permit the placement of, any structures, improvements, facilities, or obstructions, within or adjacent tot the Easement Area, which may interfere with the exercise of the rights granted herein to Grantee. Grantee shall have the right to remove any such structure, improvement, facility, or obstruction at the expense of 7. Excluding the removal of vegetation, structures, improvements, facilities, and obstructions as provided herein, Grantee shall promptly repair or cause tol be repaired any physical damage to the surface area oft thel Easement Area and Property resulting from the exercise oft the rights granted herein to Grantee. Such repair shall be toa condition whichi is reasonably close to the condition prior to the damage, and shall only be to the extent such 8. The rights granted in this Easement include the right to install Facilities wherever needed on the future development on the Property and adjoining lands. Portions ofthe Facilities may bei installed Property immediately and other portions may be installed in thei future as the need develops. Facilities installedi int the future shall be installed at locations mutually agreeable to the parties hereto ifthey are to be located outside oft the Easement Area. Upon any future installations of Facilities at mutually agreed locations, the Easement Area shall be deemed 9. All other rights and privileges reasonably necessary, in Grantee's sole discretion, for the safe, reliable, and efficient The terms Grantor and Grantee shall include the respective heirs, successors, and assigns of Grantor and Grantee. The failure of Grantee to exercise or continue to exercise ore enforce any oft the rights herein granted shall not be construed as a waiver or abandonment oft the right thereafter at any time, or from time to time, to exercise and all TOHAVE. AND' TOI HOLD said rights, privilege, and easement unto Grantee, its successors, licensees, and assigns, forever. Grantor warrants and covenants that Grantor has the full right and authority to convey to Grantee this perpetual Easement, and that Grantee shall have quiet and peaceful possession, use and enjoyment of the same. determined by Grantee). safe oft the operation Facilities. Easement Area. highway or street relocation, widening, or alterations. Grantor. damage was caused by Grantee ori its contractors or employees. to serve toi include such future locations. installation, operation, and maintenance oft the Facilities. such rights. any For Grantee's Internal Use: Work Order: #: 53106068-130 IN WITNESS WHEREOF, Grantor has signed this Easement under seal effective this day of 20 CITY OF MOUNT. AIRY al North Carolina municipal corporation (SEAL) PRINTNAME TITLE STATE OF. COUNTY OF al Notary Public of County, State of certify that as 20 CITY OF MOUNT AIRY, al North Carolina municipal corporation, personally appeared before me this day and of acknowledged the due execution oft the foregoing EASEMENT. Witness my hand and notarial seal, this day of Notary Public: Commission expires: For Grantee's Internal Use: Work Order #: 53106068-130 & DB BLaS Dsera 8 E 8 RESOLUTION NUMBER 2025-006 RESOLUTION AWARDING WEST SIDE MAIN STREET WATER AND SEWER IMPROVEMENTS PROJECT CONTRACT WHEREAS, in 2022, The City of Mount Airy received $1,500,000 in American Rescue Plan Act (ARPA) funds from the North Carolina Department of Environmental Quality (NCDEQ) fort the West Side Main Street Water and Sewer Improvements Project; and WHEREAS, the project will include the replacement of existing water and sewer mains and storm drainage that serve Franklin Street, West Oak Street, and portions of Willow Street WHEREAS, bids were originally received on January 23rd, March 13th, and May 15th 2024 and due to being over budget, these bids were: rejected and re-bids were authorized. The most recent bids for thej project were received on June 5, 2024and publicly opened and read aloud; and and Virginia Street in Downtown Mount Airy; and WHEREAS, said bid results are as follows: Contract 1- Water Contractor Base Bid Additives 1&2 Deductive Bid1 Greenfield Utility Const., LLC-Mt. Airy $627,898.00 $508,369.00 ($10,600.00) Jimmy R. Lynch & Sons, Inc-Pilot Mtn. $2,420,258.00 $966,389.00 $1,990,374.00) Contract 2- Sewer Contractor Base Bid Additives 1&2 Additive 3 Greenfield Utility Const., LLC-Mount. Airy $183,255.00 $305,498.00 $291,957.00 Jimmy R. Lynch & Sons, Inc-Pilot Mtn. $1,260,490.00 $630,144.00 $712,430.00 Simcon Company, LLC-Mount Airy $409,246.00 $527,463.00 $299,425.00 WHEREAS, the low Bidder for Contracts 1 and 2 under any bid combination is Greenfield Utility Construction for the amount of $1,906,377.00. This Bidder was found to have an active NC Contractor's License with PU (Water & Sewer. Line) Classification; and WHEREAS, in the interest of getting the project within budget and awarded, the City will reduce the project scope of Contract 2 - Additive 3 (Storm Drainage) by WHEREAS, based on Greenfield Utility Construction's past performance on City infrastructure contracts and their excellent working relationship with the City, iti is recommended that the City of Mount Airy award Contracts 1 and 2 to Greenfield Utility Construction for the amount of $1,706,777, with a total budget approval of $1,792,100 to allow for contingencies: $199,600.00, making the total award of both contracts for $1,706,777; and NOW,THEREFORE BE ITI RESOLVED BY THECITY OF MOUNT. AIRY BOARD OF COMMISSIONERS MEETING. IN OPEN SESSION THAT: Section 1. The Board lofCommissioners does hereby award Contracts 1 and 2 ofthe West Side Main Street Water and Sewer Improvements Project to Greenfield Utility Construction for the amount of$1,706,777 with a total budget approval amount of $1,792,100 to allow for any contingencies. Section 2. Section 3. The Board of Commissioners does hereby authorize execution of said contracts per review and approval by the City Attorney. This resolution shall become effective upon approval. Approved and adopted this the 18th day ofJuly, 2024. Jon Cawley, Mayor ATTEST: Melissa N. Brame, City Clerk the SANELE GROUP surveying envitonmental wwwanesnegowpinccon June 12, 2024 Mr. Mitch Williams, P.E., Public Works Director City of Mount Airy 4401 East Pine Street Mount Airy, North Carolina 27030 Re: West Side Water & Sewer Improvements Contract 1- Water NCDEQ Project D-ARP-0068 Contract: 2- Sewer NCDEQ Project W-ARP-0067 Dear Mr. Williams: Bids for the above referenced project were received at 2:00 p.m. on June 5, 2024 at the Municipal Services Building then publicly opened and read aloud. An itemized tabulation of all bids received and the original bid submittal packages are enclosed. This was a re-bid of the project. Bids were originally received on. January 23d, March 13th, and May 15th, and each time were rejected due to being over budget, Contract 1- Water Line Replacement received at total of (2) two bids. The bids were structured to include a Base Bid, two (2) Additive Bid Items, and one (1) Deductive Bid Item. The Base Bid includes replacement of approximately 2,200 LF of 12" and smaller water line, service meters, and related improvements along Franklin Street. Additive Bid Item #1 includes replacement of approximately 4801 LF of10" and smaller water line, service meters, and related improvements along Oak Street. Additive Bid Item #2 includes replacement of approximately 9701 LF of 12" and smaller water line, service meters, and related improvements along Virginia Street and Willow Street. The Deductive Bid Item was for the price reduction offered if awarded both Contracts 1 and 2. In tabulation of the bids, there were no errors found and re-bids were authorized. that changed the results outcome. The Contract 11 Bid results were as follows: Greenfield Utility Const., LLC-Mt. Airy, NC $627,898.00 $508,369.00 Jimmy R. Lynch & Sons, Inc - Pilot Mtn, NC 2,420,258.00 Contractor/ Location Base Bid Additives1&2 Deductive Bid1 ($ 10,600.00) (1,990,374.00) 966,389.00 The low Bidder for Contract 1 under any bid combination was Greenfield Utility Construction, LLC, of Mt. Airy, NC. This Bidder was found to have an active NC Contractor's License with PU (Water & Contract 2 - Sewer Line Replacement received a total of (3) three bids. The bids were structured to include a Base Bid and three (3) Additive Bid Items. The Base Bid includes replacement of approximately 600 LF of 8" gravity sewer line, service cleanouts, and related improvements along Franklin Street. Additive Bid Item #1 includes replacement ofapproximately 200 LF of 8" gravity sewer line, service cleanouts, and related improvements along Oak Street. Additive Bid Item #2 includes replacement of approximately 680 LF of 8" gravity sewer line, service cleanouts, and related improvements along Virginia Street and Willow Street. The Additive Bid Item #3 includes replacement of approximately 500 LF of 48" and smaller storm sewer, inlet structures, and related improvements along Franklin Street and Virginia Avenue. All of Additive Bid Item #3 would be paid for using City funds. In tabulation of the bids, there were no errors found that changed the results outcome. The Contract 2 Bid Sewer Line) Classification. results were as follows: 119 North Main Street Galax, Virginia 24333 p:276.236.4588 Mr. Mitch Williams, P.E. Page 2 Sewer Additives1&2 Additive 3 527,463.00 630,144.00 Storm Sewer $291,957.00 299,425.00 712,430.00 Contractor/ Location Base Bid 409,246.00 Greenfield Utility Const., LLC-Mt. Airy, NC $ 183,255.00 $305,498.00 Jimmy R. Lynch & Sons, Inc - Pilot Mtn, NC 1,260,490.00 Simcon Company, LLC - Mt. Airy, NC The low Bidder for Contract 2 under any bid combination was Greenfield Utility Construction, LLC of Mt. Airy, NC. This Bidder was found to have an active NC Contractor's License with PU (Water & The City of Mount Airy has elected to reduce the Storm Sewer Additive Bid Item #3 quantities. This Additive Bid Item #3 will include approximately 200 LF of24" and smaller storm sewer, inlet structures, The bid results for both Contracts are more favorable than the previous bid results. In order to implement the project in a manner that includes all originally proposed water and sewer line replacements, we a) The City would need to secure additional supplemental funding from another source(s) or pledge to utilize City funds to supplement the NCDEQ-DWI grant funds. b) The funding agency, NCDEQ-DWI would need to review and approve the two respective low bidders' Bid submittal package; approve item a), as described above; and authorize The project includes water and sewer infrastructure replacement in four (4) separate locations - Franklin, West Oak, Willow, and Virginia Streets. After evaluating the work, bid unit prices, specific needs at each location, and other factors, it is believed that the project could potentially proceed at this time. The scope ofwork for Contract 1 (Water) would be the Base Bid plus all Additive Bid Items. The scope of work for Contract 2 (Sewer) would be the Base Bid plus Additive Bid Items 1 and 2 plus a reduced scope for Storm Sewer Additive Bid Item 3. If this is agreeable to all parties, a post-bid revised project budget is shown SewerLine) Classification. and related improvements along Virginia Street only fora at total cost of $92,357.00. believe the following items would need to occur: the City toj proceed with. Award andi issuance of Contracts. below: Contract 1- Water Contract2- Sewer Total Budget Item/Description Construction - Base + Additives Planning & Design Engineering Const. Phase Engr. & Inspection Other- - Permits & Advertising Project Contingencies-5 5%+- Total Estimated Project Costs Project Funding Sources NCDEQ-DWI. ARP Grant CityofMount. Airy- Other Funds Total Project Funding D-ARP-0068 $1,125,667 66,900 33,500 3,500 56,233 $1,285,800 $987,500 298,300 $1,285,800 W-ARP-0067 $581,110 38,800 17,200 2,500 29,090 $668,700 $512,500 156,200 $668,700 Combined $1,706,777 105,700 50,700 6,000 85,323 $1,954,500 $1,500,000 454,500 $1,954,500 Accordingly, it is our recommendation that the City of Mount Airy resolve to tentatively award, subject to funding agency review and approval, the construction contracts to Greenfield Utility Construction, LLC as follows: GROUP SIANE Mr. Mitch Williams, P.E. Page3 Contract I - Water for thel Base Bid plus Additive Bid Items #1 and #2 with Deductive Bid Contract 2- Sewer for the Base Bid plus Additive Bid Items #1 and #2 with a reduced Storm Sewer Additive Bid Item #3 for a total contract amount of$581,110. Upon authorization by the City and NCDEQ-DWI, we will prepare the necessary construction contract forms for execution. Ify you have any questions or need additional information, feel free to call. foratotal contract amount of$1,125,667. Sincerely, THEI LANE GROUP Kavineahn Kevin Heath, P.E. cc: Mark Hubbard, NCDEQ -DWI Cassidy Kurtz, NCDEQ-DWI KH/sct gIANE JGROUP ORDINANCE NUMBER 2025-004 PROJECT ORDINANCE AMENDMENT WEST SIDE WATER IMPROVEMENT GRANT PROJECT FOR WHEREAS the City of Mount Airy adopted a project ordinance for the West Side Water improvements on AND' WHEREAS iti is necessary to amend this project ordinance to reflect the additional funds being BE IT ORDAINED by the Board of Commissioners of the City of Mount Airy, North Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following project June 16, 2022; transferred from the Water and Sewer Fund; ordinance is hereby amended; Section 3 Water expenditures Section 4 The following amounts are appropriated for the project: $ 298,300 The following revenues are anticipated to be available to complete this project: Transfer from Water and Sewer Fund $ 298,300 Section 5 regulations. Section 6 Section 7 The Finance Officer is hereby directed to maintain within the Project Fund sufficient specific detailed accounting records to satisfy the requirements oft the grantor agency, the grant agreements, and federal Funds may be advanced from the Water and Sewer Fund for the purpose of making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Copies of this project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Adopted this 18th day of. July, 2024. Mayor Attested: City Clerk ORDINANCE NUMBER 2025-005 PROJECT ORDINANCE AMENDMENT WEST SIDE SEWER IMPROVEMENT GRANT PROJECT FOR WHEREAS the City of Mount Airy adopted a project ordinance for the West Side Sewer AND WHEREAS iti is necessary to amend this project ordinance to reflect the additional funds BEI IT ORDAINED by the Board of Commissioners oft the City of Mount Airy, North Carolina, that, June 16, 2022; Improvements on being transferred from the Water and Sewer Fund; pursuant to Section 13.2 of Chapter 159 of the General Statutes of North the ordinance is hereby amended; Carolina, following project Section 3 Sewer expenditures Section 4 Thei following amounts are appropriated for the project: $ 63,843 The following revenues are anticipated to be available to complete this project: Transfer from Water and Sewer Fund $ 63,843 Section 5 regulations. Section 6 Section7 The Finance Officer is hereby directed to maintain within the Project Fund sufficient specific detailed accounting records to satisfy the requirements of the grantor agency, the grant agreements, and federal Funds may be advanced from the Water and Sewer Fund fort the purpose of making Reimbursement requests should be made tot the grantor agency in an orderly and timely payments manner. Copies of this project ordinance shall be furnished tot the Clerk to the Governing Officer and the Finance Officer for direction in carrying out this project. as due. and to Board, the Budget Adopted this 18th day ofJ July, 2024. Mayor Attested: City Clerk 9 S