Town of Mocksville Regular Board Meeting October4,2022  The Town ofMocksville! Board ofCommissioners met fort thel Regular Board Meeting on Tuesday, October 4, 2022 at 6:00 p.m. int thel Mocksville Town Halll building located at 171 S. Clement Street.  Present: Commissioners Present:  Mayor, Will Marklin Jenny Stevenson Carl Lambert Johnny Frye Rob Taylor Justin Draughn  Absent:  Others Present: Ken Gamble, Town Manager Lynn Trivette, Town Clerk All Benshoff, Town. Attorney Brian Moore, Public Services Director Frank Carter, Fire Chief Chris Vaughn, Parks and Grounds Director Tamil Langdon, Community Development Mayor Marklin called the meeting to order.  The Town of Mocksville Board paused for a moment of silence. Mayor Marklin led the Pledge of Allegiance.  Adoption of Agenda  A motion was made by Commissioner Lambert to adopt the agenda as written. The motion was seconded  by Commissioner Draughn which carried by a unanimous vote 5-0.  Citizen Comments  Mayor reads; Under GS section 160A-81.1, the Board shall provide one period for public comment per month. Public comments are a valued part oft the Board meeting but we also have to handle monthly business items. Ifyour public comment is not heard this month we provide the: same opportunity at each month's Board meeting. Public comments are limited to 3 minutes per comment. Thel Mayor asks that groups appoint spokespersons for groups supporting the same position, especially when the number of people wishing to attend the meeting exceeds the capacity ofTown Hall. When the comments become repetitive and no longer provide new information then discussion for this meeting may be stopped. Asa reminder, the comment period is not a question and answer session. As always, the Mayor shall provide  for the maintenance of order and decorum in the conduct of the comment period.  No one spoke.  October 4,2022    Communications  Fire ChiefCarter addressed the Board to introduced Matthew Turney, Ryan) Hall, and Bryson Collins as the" Town of] Mocksville's first career firefighters. The Fire Department filled three oft the six open Public Hearing Requested for Annexation for County Parcel I400000065. Abattoir) Properties for  positions.  Potential Development  Mayor opened the public hearing for comments. 6:12pm  Carl Carney spoke in favor of and addressed the Board. We are willing to pay: for improvements on Hospital Street from where it exits on our property back towards Hwy 64. This would give us the access we: need and had intended to fix since it was on our property. Ifneeded, we can change our exit and entry point tol Hwy 64 and avoid Hospital Street. That road has gotten worse since we purchased the property.  The property has limited options. Town Manager Gamble addressed the Board.  The petitions for voluntary annexation were presented on August 2, 2022. The Board approveda Certificate of Sufficiency on September 6, 2022 and set a public hearing for October 4, 2022. Both properties border Hospital Street (Parcel Maps Attached). Parcel 140000006501 borders both Hospital Street and Hwy 64. The requests for annexation are being made to access Town water and sewer services fora a planned seventy-two (72) unit multi-family development (Rendering Attached). In estimating the amount of property tax the Town could expect to collect from the annexationl Ilooked at the 2021 revaluation information oft the three newest multi-family developments ini Mocksville.  1.2020- - Mocksville Pointe = 661 Units - 2.8M Tax Value 2.2016- Camden Pointe - 601 Units - 2.1M Tax Value 3.2013- - Cooper Creek - 56 Units - 2.3M Tax Value  Iaveraged the value per unit ($39,855) and added 30% to reflect current market demand to come to an estimated tax value of $3,730,428, which could generate as much as $10,818 in real property tax annually. The annexation is not expected to place any significant burdens on existing water-sewer, law enforcement or fire services. However, it should be noted that renderings submitted by the developer show the buildings are planned with three floors sO our aging ladder truck will be taxed with another property to serve. The greatest area of concern ist the condition ofHospital Street. The parcels willl be served through two access points. The closest access is offHwy 64 and thes second access point is off Hwy 601 (Valley Road). The Town currently maintains Hospital Street from Hwy 601 tol Marklin Avenue since this section is in our corporate limits. Hospital Street from Marklin Avenue to Hwy 64 isi in extremely poor condition and outside of our corporate limits. I consulted with Robert McMath with NCDOT who inspected the roadway at my request. He noted that the road between Marklin Avenue and Hwy 64 would need to be rebuilt from the subgrade up with aj possible culvert replacement just north of parcel 1400000065 where ingress/egress for the apartments would bel located. A rough estimated cost of bringing the road up to NCDOT standards, which the Town requires before adoption into our maintenance system, could range anywhere from $300,000 - 500,000+. The estimated cost includes an assumption that the existing culvert will need replacement. Current Mocksville Zoning Ordinance development standards for multi-family [8-3.8.60(A)() require the developer to provide "primary access" which includes offsite transportation improvements. Therefore, ift thej primary access is Hwy 64 and Hospital Street, this would leave the worst section of Hospital Street in its present condition. This  October 4, 2022    section accounts for approximately 60% of the distance from Marklin Avenue tol Hwy 64. The cost to bring this section of road up tol NCDOT standards could easily exceed our annual paving budget and require 15-2 20 years of property tax proceeds from fully developed parcels under consideration to recover the cost. While there is an undisputed need for housing in Mocksville, the cost benefit ratio for this annexation is not favorable when thei improvements to Hospital Street are considered.  No one spoke against.  Mayor closed the public hearing. 6:15pm  The Board discussed the poor conditions of] Hospital Street and whether or not annexation was needed since access to the planned multi-family development is possible at Hwy 64 instead ofE Hospital Street. A1 motion was made by Commissioner Taylor to re-open the public hearing. The motion was. seconded by A motion was made by Commissioner Taylor to continue the public hearing, for the November meeting. The motion was seconded. by Commissioner Stevenson which carried by a amanimous vote 5-0. Public Hearing Requested for Annexation for County Parcel 140000006501 321 Red LLC: for Note: Tract I metes and bounds containing 40 acres should have not been advertised.. Legally we do not have to re-advertise because Tract II metes and bounds contained the 2.093 acres that is being considered  The Board would like to continue discussion at the next meeting. Commissioner Stevenson which carried by a amanimous vote 5-0.  Potential Development tonight for annexation.  Mayor opened the public hearing. 6:29pm  Al motion was made by Commissioner Draughn to continue the public hearing, for the November meeting. The motion was seconded by Commissioner Taylor which carried by a unanimous vote 5-0. Public Hearing Requested for Multi-Family Text Amendment Chapter VIIILand Use Article3 3 Zoning Sections 8-3.3.3 Overlay Districts, 8-3.3.5Table oft Uses, 8-3.8.3 Accessory Dwelling Unit, Attached or Detached and 8-3.8.60 Residential Building, Multi-Family; Townhouse Johnny Easter, Davie County Planning and Development Services Director, addressed the Board to present the Text Amendment approved at the last Planning Board meeting to create a conditional rezoning district for all multi-family in the Town of Mocksville ins specific areas. Depending on where iti is located at, and what the existing zoning is, it will require a conditional rezoning request submitted to the Planning Board and approved, then submitted to the Town Board for approval with conditions, with those conditions agreed upon by the Planning Board and the Developer. It will give thel Planning Board and the Town Board more control in the multi-family approved in the Town ofN Mocksville.  Mayor opened the public hearing for comments. 6:32pm No one spoke in favor or against. Mayor closed the public hearing. 6:32pm  A motion was made by Commissioner Lambert to approve the mulli-family text amendment and statement ofconsistency. The motion was seconded by Commissioner Draughn which carried by a manmmous vote  5-0.  October 4, 2022    Consent Agenda  A motion was made by Commissioner Lambert to adopt the consent agenda as presented. The motion was seconded. by Commissioner Taylor which carried by az unanimous vote of5-0. Items approved were: (A) September 6, 2022. Regular Board. Meeting (B). Monthly Financials (C) Tax. Releases and (D)  Contribution-Based Benefit Cap Report.  Consider Amending Ordinance Chapter X: Traffic, Article 5: Schedules 10-5.17 One-Way Streets The Town is considering making Williams Street a one-way street to improve the safety of Williams Street. The street would be entered from Hwy 64 and all traffic would have to travel north on Williams A motion was made by Commissioner Draughn to approve amending ordinance Chapter X: Traffic, Article 5: Schedules 10-5.17 one-way streets; adding Williams Street from. south to northy from Hwy 641 to East Depot Street secondi reading. The motion was seconded by Commissioner Stevenson which carried Consider. Amending Ordinance Chapter II: General Regulations, Article 5: Parks and Recreation There is an ongoing problem with people camping in the park for extended periods and using the picnic tables as al bedding area. Currently there are no rules in place that prevents this from happening. A motion was made by Commissioner Lambert to approve amending ordinance Chapter I: general regulations, Article 5: parks and recreation 3-4.1 general park rules second reading. The motion was  Second Reading  Street to exit on East Depot Street.  byaz amanimous vote 5-0.  3-4.1 Generall Park Rules Second Reading  seconded by Commissioner Draughn which carried by a unanimous vote. 5-0. Consider. Access Road License for Southern Legacy Farms  Town Manger Gamble addressed the Board. Southern Legacy Farms owns the property beside the Town's gravel access road for the sewer pump station off Buck Seaford Road. Southern Legacy Farms would like to utilize this access road because they are planning agritourism activities on their property and would like cars to come in on the access road toj park on their property and then leave offt their property. Since traffic would increase on the access road, an Access Road License has been drafted which states Southern Legacy Farms will pay $350 annually tol help maintain the gravel access road. A motion was made by Commissioner Taylor to approve the access road license for Southern Legacy Farms. The motion was seconded. by Commissioner Draughn which carried by a unanimous vote. 5-0. Consider. Approving Bid for Sanitary Sewer Liberty Storage Solutions Project  Michael Walser addressed the Board. The lowest bid was $176,912, but after the engineer reviewed the bids, the lowest bid was actually $175,412 from North State Water and Sewer, Inc. We are below our budget of $250,000, which leaves room for emergencies. Thei recommendation is for the Town to award Town Manager Gamble addressed the Board. This is a tentative award. Ifa any issues with North State Water and Sewer, Inc., then the contract will be awarded to the next lowest bidder.  the sewer contract to North State Water and Sewer, Inc.  October 4, 2022    A motion was made by Commissioner Taylor to. tentativelyapprove. the bidj from North, State Water and Sewer, Inc. ini the amount of8175,412.00; sewer line improvements that includes approximately. 1,400LF 8"sanitarysewer. and 9 manholes across the Liberty Storage. The motion was seconded by  Commissioner, Lambert which carried by a unanimous vote. 5-0.  Consider Internal Control Policy  Town Clerk/Finance Director Trivette addressed thel Board. This internal control policy is to establish proper procedures and to safeguard the Town's assets and a requirement pursuant to the. ARP audit. A1 motion was made by Commissioner Taylor to adopt internal control policy, to establish proper procedures and to. safeguard the Town' 's assets. The motion was. seconded by Commissioner Lambert Consider Amending Ordinance Chapter IVI Finance and Taxation, Article 1:1 In General; 4-1.1,4- Town Clerk/Finance Director Trivette addressed the Board. Ordinance Chapter IVI Finance and Taxation, Article :: In General is out of date and needs to reference the internal control policy that has been Ai motion was made by Commissioner Lambert to amend ordinance chapter IVj finance and taxation, article 1: in general; 4-1.1, 4-1.2, 4-1.3 and 4-1.4. The motion was seconded by Commissioner Taylor Consider Amending Ordinance Chapter IV: Finance and Taxation Article 2: Occupational Licenses, Town Clerk/Finance Director Trivette addressed thel Board. Ordinance Chapter IV: Finance and Taxation Article 2: Occupational Licenses, Taxes and Regulations is out of date. Local privilege license taxes ended in July 2015. sO the amendment is to repeal the ordinance and reserve the article. A motion was made by Commissioner Taylor to amend ordinance chapter IVI finance and taxation article 2: occupational. licenses, taxes and regulations, 4-2.11 through 4-2.15. The motion was secondedby  which carried by a zmanimous vote. 5-0.  1.2,4-1.3: and 4-1.4  adopted.  which carried by a unanimous vote. 5-0. Taxes and Regulations; 4-2.1 through 4-2.15  Commissioner Stevenson hich carried by a manimous vote. 5-0.  Consider Adopting Budget Amendment #5 for Assistance to Firefighters Grant Award Fire Chief Carter addressed the Board. This grant will be used to install aj point of capture smoke removal A motion waS made by Commissioner Taylor to approve budget amendment #5 ini the amount ofs $57,339 revene. from the grant award and increasing the capital improvement line item int thej fire departments budgel. The motion was seconded by Commissioner Draughn which carried by a mmanimous vote. 5-0. Consider. Adopting SudgetAmendment #6 for NCDEQ, DAQ Volkswagen Level 2 Charging Town Manager Gamble addressed the Board. The Town qualified for a grant in the amount of$10,000to  system for the fire station.  Station Grant Award  install a two-space EV changing unit int the Town Hall parking lot.  October 4,2022    A motion was made by Commissioner. Draughn to approve budget amendment #6 in the amount of $10,000 revenue from the grant award and increasing the capital improvement line item in the community development department* 's budget. The motion was. seconded by Commissioner Stevenson  which carried by a unanimous vote. 5-0. Communication from Town Staff Town Attorney Benshoff: N/A Town Manager Ken Gamble:  The Board approved stafft to open accounts at NC Capital Management Trust (NCCMT) because thel Local Government Commission (LGC) approved NCCMT as an appropriate investment for public funds, NCCMT provides liquidity and flexibility of funds transfer and it historically offers higher rates ofr return. Thei fund] has maintained ac constant net asset value of$1.00 pers shares since the 1980s. Whileanyinyestment has risk, this one has maintained its value consistently for more than 40 years through several national financial crises. The liquidity aspect oft the fund is also appealing because the Town can access idle funds whenever needed with no penalties and ACH transfers are processed thei next business day. After the pandemic hit and interest rates bottomed out it did: not make financial sense to leave the funds in the three accounts at NCCMT and staff transferred balances back to our traditional bank. However, staff left the NCCMT accounts open because we. know that rates ofi return are cyclical ini nature. On September 21st thel Federal Reserve: raised thel Federal Funds ratel by 0.75%1 to a range of3.0096-3.2596. They also increased their rate projection for this December by a full percentage point to 4.4%. The forecast now projects that rates may top out at 4.6% in 2023 and decline to 3.9% by the end of2024. So in short, rates have risen and are expected to continue to rise throughout this fiscal year. Based on the forecast released by the Federal Reserve, it looks like we will see the highest yields we have seen in a decade. In the current rising rate environment, it would be wise tol have your investments in an account that will earn more as the markets rise. Town deposits are currently subject to an interest rate of.2% at our traditional By way of comparison, if we left these funds idle in our traditional bank account for one year we could expect a return of$11,640 at today's interest rate with a traditional bank. NCCMT would earn $163,542 during the same period. That is a net gain of $151,902 over what traditional banks are offering at this  bank, while NCCMT accounts are paying 2.81%.  specific time, as rates rise sO will our funds.  Therefore, stafftransferred funds to NCCMT: in the following amounts:  General Fund - Enterprise Fund Capital Reserve - Fire Truck-  $5,000,000 $ ( 600,000  - 220,000  Wilkesboro Street Roundabout (Update)  NCDOT provided aj project update and work should be completed in fall 2022. Delays in obtaining pipe fori infrastructure relocation is the primary reason for the delay. Country Boy Landscaping, Inc. will be the contractor. Once we have the Preconstruction meeting I will be able to provide al better schedule for  project completion.  October 4, 2022    Communication from Mayorand Town Board  Commissioner. Lambert: Thank you Frank, this isa al historic time for the Town. Commissioner Taylor: Iappreciate Ken keeping us informed.  Commissioner Stevenson: N/A Commissioner Frye: N/A  Commissioner. Draughn: Frank, thank you. Tami, great concert downtown.  Mayor Marklin: Dr. Slate sent a thank you) note for me to share. He would like to give a sincere thank you tot the Board of Commissioners and that he has fond memories ofs serving on the Board.  Adjourn  A motion was. made by Commissioner Taylor to adjourn the October 4, 2022 Regular Board. Meeting. The motion was, seconded by Commissioner. Draughn which carried by a mnanimous vote. 5-0. The attached documents are incorporated herewith and arel hereby made a part of these minutes.  Milian gmka  William J. Marklin, Mayor  dy uacties Lynn Trivette, Town Clerk MMC, NCCMC  October 4, 2022