Town of Mocksville Regular Board Meeting November 1,2022  The Town of Mocksville Board of Commissioners met for the Regular Board Meeting on Tuesday, November 1, 2022 at 6:00 p.m. in the Mocksville Town Hall building located at 171 S. Clement Street.  Present: Commissioners Present:  Mayor, Will Marklin Jenny Stevenson CarlLambert Johnny Frye Justin Draughn  Absent: Rob Taylor  Others Present: Ken Gamble, Town Manager Lynn Trivette, Town Clerk AI Benshoff, Town. Attorney Brian Moore, Public Services Director Bryson Collins, Fire Department Wade Stewart, Lead Parks and Grounds Director Tami Langdon, Community Development Mayor Marklin called the meeting to order.  The Town ofMocksville Board paused for ai moment of silence. Mayor Marklin led thel Pledge of Allegiance.  Adoption of Agenda  A7 motion was made by Commissioner Frye to adopt the agenda as written. The motion was seconded. by  Commissioner Lambert which carried by a uanimous vote 4-0.  Citizen Comments  Mayor reads; Under GS section 160A-81.1, the Board shall provide one period for public comment per month. Public comments are a valued part of the Board meeting but we also have tol handle monthly business items. Ifyour public comment is not heard this month we provide the same opportunity at each month's Board meeting. Public comments are. limited to 3 minutes per comment. The Mayor asks that groups appoint spokespersons for groups supporting the same position, especially when the number of people wishing to attend the meeting exceeds the capacity ofTown Hall. When the comments become repetitive and no longer provide new information then discussion for this meeting may be stopped. Asa reminder, the comment period is not a question and answer session. As always, the Mayor shall provide  fort the maintenance of order and decorum in the conduct of the comment period.  No one spoke.  November 1, 2022    Communications  Davie Respect Presentation- - Julia Burazer addressed thel Board. Davie Respect Initiative is aj program created to encourage and highlight respect projects or ideas initiated by young adults toi make a difference in] Davie County. Kaylee Lewis and Savannah Ivey are two ladies that won a $1,000 each for their Davie Respect projects and they addressed the Board giving their testimonies about thej program and their  projects.  Habitat for Humanity Presentation - Tammy Taylor, Jessie Elmore and Dwayne Thompson addressed the Board. Habitat for Humanity brings people together to build homes, community and hope. We started in 1994 and served 24 families doing 17 construction homes, 2 rehabs and 5 critical repairs. Homeowners purchase the cost tol build and Habitat-Davie holds the mortgage and equity. The average building cost was $60,000 nowi it is $100,000. We plan to build 2 new construction homes in 2023. We are planning to open a ReStore and Ministry office in the community. Wei really need commitment from the community Infrastructure Projects Presentation - Chuck Willis addressed thel Board and presented the up and coming capital projects. The agreements for Willis Engineers and Capital Project Ordinances for each project are North Elevated Tank project: The Engineer shall provide design, regulatory assistance, bidding services and construction assistance for thel North Elevated Tank project as defined herein. The Project generally consists ofar new 500,000 gallon elevated. storage tank, improvements to the Madison Road Booster Pump Station, and approximately 200 feet of 12-inch water line and all associated appurtenances. Southpoint Pump Station project: The Engineer shall provide design, regulatory assistance, bidding services and construction assistance for the Southpoint Pump Station and Force Main project as defined herein. The Project generally consists ofa a new 250 gpm pump station, approximately 3,500 feet of 6-inch  sOs shop, donate and volunteer.  agenda items this evening. All oft these projects are, grant funded.  force main and all associated appurtenances. Water Asset Inventory Assessment project: Asset Inventory Field Program  1.Field verify missing information from the Town's water system maintenance maps. The' Town utilizes acomprehensive: mapping system based on historical mapping data and plans, but ai number of components cannot be confirmed using existing resources. The Town wishes to confirm the physical location and material for some of these facilities. The majority of the work would include locating buried water lines utilizing a variety oftechniques including ground penetrating radar and vacuum excavation. This work would be carried out by the Engineer and his Subsurface Utility Engineer (SUE) 2. The Town has historically experienced difficulty ini isolating portions of the water distribution system for emergency: repairs. The Town therefore would undertake a valve testing and condition assessment program. The Engineer will provide assistance to the Town in mapping and assessing the operability of critical valves necessary fori isolation. Based on the finding of this field work  as a subcontractor.  November 1, 2022    recommendations may bej presented for a valve replacement program.  3. Conduct thorough inspections oft the Town's elevated storage tanks including wash out and paint testing to better understand the condition of these tanks and plan for their future renovation.  GISI Mapping Update  1.The Town staff currently utilize the Town of Mocksville Water and Sewer Maintenance Maps (Second Edition) which has been deployed in the field for two years. During this time, staff have annotated these maps with various corrections and additions. Iti is therefore appropriate to update the mapping 2. Although the Maintenance Maps books are extremely useful for the field staff, they do not include all oft the attributes contained within the GIS system. The Town therefore wishes to deploy this mapping electronically to the field. This will include the use oft tablets and other field devices. The cost ofthe equipment will not bei included in the AIA Grant, buti installation and testing of the software will be. 1. The Town undertook a distribution model utilizing EPANET software during its previous AIA efforts. That model was limited to pipelines 10-inches and larger. The model should be updated to1 reflect 2. Perform additional testing in the field to simulate normal and high flow events to various areas of the 3. Conduct additional scenarios including service provided to the Town from Davie County to simulate  toa a Third Edition, reflecting these changes.  Distribution System Modeling and Analysis  changes in the system and expanded toi include smaller diameter pipelines.  Town particularly on the northern service area.  operation when the Town's Water Treatment Plant is removed from service. Treatment System Condition Assessment and Planning  1.Conduct additional Condition Assessment of the existing raw water and treatment facilities to determine any improvements needed to ensure adequate operation for the remainder ofthe Water 2. Develop aj plan for orderly demolition of the Water Treatment Plant facilities.  Treatment Plant life. Metering and Billing  1. Conduct ai feasibility analysis oft the Town utilizing Advanced Meter Infrastructure (AMI) to replace 2.1 Evaluate alternative billing systems to better capture data from an. AMI system and streamline the  the antiquated metering system it currently uses.  billing process. Asset Management Plan  1. Revise and update the Town's Capital Improvement Plan.  2. Utilize the services of qualified municipal advisor to update the Town's rate model, evaluate options for Impact Fees and language to bei included in an Interlocal Agreement. Initial work and rate making was undertaken by Davie County as part oft thej joint Town /County Water Treatment Plant project. 3.1 Incorporate all ofthe findings oft the Asset Inventory and Assessment and the financial analysis into  The rate model should be updated to reflect current conditions.  an updated Asset Management Plan.  November 1, 2022    Wastewater Asset Inventory Assessment project: Asset Inventory Field Program  1. Undertake a comprehensive condition assessment of the existing collection system by conducting smoke testing throughout the Town to: identify deficiencies that can readily be corrected to reduce infiltration and inflow. Lightly clean and video inspect critical collection sewers to verify their condition and capacity. Conduct manhole inspections ofe each manhole utilizing visual observations and aj pole mounted camera. These inspections will be conducted by an outside subcontractor. 2. Undertake limited field surveying to confirm the size and slope of critical sewer lines. This information  will be used as part ofthe updated collection system model.  GISI Mapping Update  1. The Town staff currently utilize the Town of Mocksville Water and Sewer Maintenance Maps (Second Edition) whichl has been deployed in the field for two years. During this time, staff have annotated these maps with various corrections and additions. Iti is therefore appropriate to update the mapping 2. Although the Maintenance Maps books are extremely useful for the field staff, they do not include all oft the attributes contained within the GIS system. The Town therefore wishes to deploy this mapping electronically to the field. This will include the use oft tablets and other field devices. The cost of the equipment will not be included in the AIA Grant, but installation and testing oft the software will be. 1.Update the Town's spreadsheet-based collection system model utilizing updated system information 2. Identify key locations and conduct a short-term flow monitoring study to confirm flow values to be 3. Simulate the addition ofl key future facilities to assess the collection system's capability to provide  to a' Third Edition, reflecting these changes.  Flow Monitoring and Capacity Analysis  and flow monitoring.  used int the model and potentially locate sources of excess infiltration and inflow.  service.  Pumping and' Treatment System Condition Assessment  1.Conduct a Condition Assessment of the existing wastewater pumping stations and update the 2. Conduct a Condition Assessment of the existing Wastewater Treatment Plant to reflect the renovation 3. Develop a plan for orderly renovation of the facilities to ensure their long-term capability to meet the  inventory ofthe existing assets. project concluded there in 2021. Town's needs. Asset Management Plan  I.R Revise and update the Town's Capital Improvement Plan.  2.Utilize the services of qualified municipal advisor to update the Town'sr rate model, evaluate options for) Impact Fees and language to be included in an Interlocal Agreement. Initial work and rate making was undertaken by Davie County as part oft the joint Town/County Water Treatment Plant project.  The rate model should be updated to reflect current conditions.  November 1, 2022    3. Incorporate all ofthe findings oft the Asset Inventory and Assessment and the financial analysis into Public Hearing Requested for Annexation for County Parcel 1400000065 Abattoir Properties for  an updated Asset Management Plan. Potential Development  Mayor continued the public hearing for comments.  Carl Carney spoke in favor of and addressed the Board. We are willing to pay fori improvements on Hospital Street from where it exits on our property back towards Hwy 64. This would give us the access we: need and had intended to fix since it was on our property. Ifn needed, we can change our exit and entry point tol Hwy 64 and avoid Hospital Street. That road has gotten worse since we purchased the property. The property has limited options. We think this is aj positive proposal. Young people need housing and the rent is around $1,100 to $1,200 ai month which is affordable. This project is estimated over ten million. The petitions for voluntary annexation were presented on August 2, 2022. Thel Board approved a Certificate of Sufficiency on September 6, 2022 and set a public hearing for October 4, 2022. This public hearing was continued to November 1, 2022. Both properties border Hospital Street (Parcel Maps Attached). Parcel 140000006501 borders both Hospital Street and Hwy 64. The requests for annexation arel being made to access Town water and sewer services for a planned seventy-two (72) unit multi-family  Town Manager Gamble addressed the Board.  development.  Carolyn Anderson spoke on behalfo ofTurnberry Development against the annexation.  Mayor closed the public hearing. 7:06pm  The Board discussed the poor conditions of Hospital Street and whether or not annexation was needed since access to the planned multi-family development is possible at Hwy 64 instead of Hospital Street. A motion was made by Commissioner Stevenson 10 deny the annexation. The motion was seconded. by Commissioner Frye which carried bya vote of3-1 with Commissioner, Lambert voting inj favor of Public Hearing Requested for Annexation for County Parcel 140000006501 32 Red LLC: for Mayor continued the public hearing for comments. No one spoke in favor of or against.  Potential Development  A motion was made by Commissioner Draughn to approve the annexation County parcel. 14000000650; 2.093 acreage US Hwy 64 West for potential development. The motion was. seconded. by Commissioner  Lambert which carried by a unanimous vote 4-0.  Consent Agenda  A motion was made by Commissioner Lambert 10 adopt the consent agenda as presented. The motion was seconded. by Commissioner Stevenson which carried by a unanimous vote of4-0. Items approved were: (A) October 4, 2022. Regular Board Meeling (B) Monthly Financials and (C) Tax Releases.  November 1, 2022    Consider. Personnel Manual Annual Updates Personnel Policy and Procedures Manual.  Human Resources Quance addressed the Board and presented the yearly amendments for the Town's AI motion was made by Commissioner Stevenson t0 approve the yearlypersome!, policy amendments. The motion was seconded. by Commissioner Draughn which carried by ai umanimous vote 4-0. Consider Adopting Resolution Supporting Operation Green Light for Active Military Service A motion was made by Commissioner Lambert to adopt the resolution. supporting operation green light for active military service members in transition to civilian life (Veteran Status). The motion was seconded by Commissioner Frye which carried by a unanimous vote 4-0. Consider Subgrantor Agreement with Davie County for State ARPA Earmark  Members in Transition to Civilian Life (Veteran Status)  The State Legislature awarded Davie County $8M in ARPA funding in SL2022-74.. A portion oft the funding isi intended to assist the Town ofl Mocksville ini increasing elevated water storage capacity with a 500,000 gallon tank and making improvements to the Southpoint pump station and force main to support increased sewer: flow. The amount of grants are $3,060,000 (North Elevated Tank) and $1,640,000 A motion was made by Commissioner Draughn to approve the. subgrantor agreement with Davie County for State ARPA Earmark. The motion was seconded. by Commissioner Frye which carried bya animous  (Southpoint Pump Station and Force Main).  vote 4-0.  Consider Capital Project Ordinance North Elevated Tank the North Elevated Tank int the amount of$3,406,200.All, grant funds.  Town Clerk/Finance Director Trivette addressed thel Board presenting the Capital Project Ordinance for A motion was made by Commissioner Draughn to adopt the capital project ordinance in the amount of $3,406,200 for the North Elevated Tank. The motion was seconded by Commissioner Frye which carried  byar manimous vote 4-0.  Consider Capital Project Ordinance Southpoint Pump Station and Force Main Town Clerk/Finance Director Trivette addressed the Board presenting the Capital Project Ordinance for the Southpoint Pump Station and Force Main in the amount of $1,640,000.. All grant funds. A motion was made by Commissioner Draughn to adopt the capital project ordinance in the amount of $1,640,000 for the Southpoint Pump Station and Force. Main. The motion was seconded by Commissioner  Frye which carried by a unanimous vote 4-0.  Consider Capital Project Ordinance Wastewater AIA Funding  Town Clerk/Finance Director Trivette addressed the Board presenting the Capital Project Ordinance for the Wastewater Asset Inventory Assessment in the amount of$200,000.. All grant funds.  November 1, 2022    A motion was made by Commissioner Stevenson. to adopt the capital project ordinance in the amount of $200,000j for the Asset Inventory. Assessment. The motion was. seconded by Commissioner Lambert which  carried by a unanimous vote 4-0.  Consider Capital Project Ordinance Water AIA Funding  Town Clerk/Finance Director Trivette addressed the Board presenting the Capital Project Ordinance for A motion was made by Commissioner Lambert to adopt the capital project ordinance in the amount of $200,000j for the Asset Inventory. Assessment. The motion was seconded. by Commissioner Frye which  the Water Asset Inventory Assessment in the amount of $200,000.. All grant funds.  carried by a unanimous vote 4-0.  Consider Willis Engineers Services Agreement for North Elevated Tank  Chuck Willis addressed the Board presenting his service agreement for the North Elevated Tank project. A motion was made by Commissioner Draughn to approve the. service agreement between the town and Willis. Engineers for the North. Elevated Tank projeci. The motion was seconded by Commissioner Consider Willis Engineers Services Agreement for Southpoint Pump Station and Force Main Chuck Willis addressed the Board presenting his service agreement for the Southpoint Pump Station and A motion was made by Commissioner Draughn to approve the. service agreement between the town and Willis Engineers for the Southpoint Pump Station and Force Main projeci. The motion was seconded. by  Lambert which carried by a unanimous vole 4-0.  Force Main project.  Commissioner Stevenson which carried by a unanimous vote 4-0. Consider Willis Engineers Services Agreement for Water AIA Funding  Chuck Willis addressed the Board presenting his service agreement for the water Asset Inventory Ai motion was made by Commissioner Draughn 10 approve the service agreement between the town and Willis Engineers for the water. Asset Inventory. Assessment, funding project. The motion was. seconded by  Assessment funding project.  Commissioner Lambert which carried by a unanimous vote 4-0.  Consider Willis Engineers Services Agreement for Wastewater AIA Funding  Chuck Willis addressed the Board presenting his service agreement for the wastewater Asset Inventory A motion was made by Commissioner Draughn to approve the service agreement between the town and Willis Engineers, for the wastewater. Asset Inventory Assessment, funding project. The motion was  Assessment funding project.  seconded. by Commissioner Lambert which carried by a uanimous vote 4-0.  November 1, 2022    Consider Resolution for Selling Property by Upset Bid "278 N. Main Street"  Town Manager Ken Gamble addressed the Board. There were three interested parties in thel PD building and they had multiple showings oft the building but only two oft those submitted bids with the required 5% deposit. Thel highest bid that was submitted in the amount of $350,000 was from Davin Brown, Brian Basham and Alex McGuire. Ift thel Board is open to accept this offer this would start the upset bid process where the Town Clerk would advertise and once published the offer can be upset in a 10 day window. Note: Any person may, within 10 days from the publication! hereof, increase the bid by submitting in writing to the' Town Clerk at Town Hall (located at 171 S. Clement Street), an offeri increasing the amount of the bid being considered by not less than 10% of the first one thousand dollars ($1,000.00) and 5%0 of the remainder oft that offer. The next bid must be no. less than $367,550.00. The increased bid must also bea accompanied by a deposit equal to 5% oft the total bid. The Town Board of Commissioners may at any Town Attorney Al Benshoff: addressed the Board. The terms and conditions of the sale are: (a) The Board of Commissioners must approve the final highest responsible offer. (b) The Town and the high bidder shall into a contract for the sale of the property no later than thirty days from the date the Board of Commissioners approves an offer. Before the sale is closed, which it may do within thirty (30) days after the final upset bid period has passed. (c) The buyer shall pay all closing costs, including the cost of preparing the deed and closing statement and the cost to subdivide Davie County Parcel 14130D0006 (also identified as 807  time reject any and all offers.  AC N. Main Street).  (d) The terms oft the sale are cash at the time of closing.  (e) The Town will reserve to itselft the future rights-of-way to an extension of Horn Street to Ken Dwiggins Drive and an easement to any Town owned utilities including but not limited  tov water, sanitary sewer and storm water.  The Town reserves the right to withdraw the property from sale at any time before the final high bidi is accepted, and the right to reject all bids at any time, specifically including thei initial offer. A motion was made by Commissioner Lambert t0 adopt the resolution to accept an offer to sell real property ini the amount of $350,000 property locatedat 278N. Main Street; Davie County parcel 14130D0005 and adjoining parking lot being a portion ofDavie County parcel 14130D0006 identifiedo as 807A ACN. Main Street. The terms and conditions would be a part of the sale. Town Clerk is to advertise tos start the upset bid process. The motion was seconded by Commissioner Stevenson which carried bya  unanimous vote 4-0.  Communication from Town Staff  Town Attorney Benshoff: Today is All Saints Day to remember our ancestors and love ones that have Town Manager Ken Gamble: Shout out to Brian's crew. On October 71 they had a big water main break on the North side ofI-40 and that is what lead us to implement additional ways to communicate emergency situations to the customers. They worked some long hours during this time. Iti is not only this but they are out putting up Christmas lights, always on call, always ready and Ijust appreciate Brian and all his staff and what they do for the town. Shout out to Tami for a great Halloween event. Everyone was wondering about the weather and ift the event wouldi take place but Tami said rain or shine the event will take place.  passed away.  November 1, 2022    Not just Halloween but all events. Ifs something goes wrong her phone is ringing offt the hook sO sometimes we forget all the time, energy, planning and planning again that takes place so thanks Tami for all ofyour hard work for all events. Shout out to Chris and his staff fort taking the time to do some trim work maintenance at the right-of-way on Main Street. Not everyone trims their area and Iasked fort this to be done as an extra task. They are making it look really good. Main Street is the corridor into the town and it'sl how people judges us when they come in. They also worked extra on the sign going toward Farmington. It's not always fun to ask or do those extra duties but it makes the town look good and they dos such ai fantastic. job on the park and the extra jobs. Thank you all and you make the town successful.  It's not what Ia am doing but what you are doing. Communication from Mayor and Town Board  Commissioner Lambert: N/A Commissioner Taylor: N/A Commissioner Frye: N/A Commissioner Draughn: N/A  Commissioner Stevenson: Just thank everyone for their hard work.  Mayor Marklin: Iheard great comments on thel Halloween event and the candy provided by the' Tourism.  Thank you for the town picnic it was great.  Motion to enter closed session per NC GS 143-318.11 (a) (3)(6), to preserve the attorney-client A motion was made by Commissioner Frye 10 enter closed session, The motion was seconded. by A motion was made by Commissioner Lambert to re-enter open session. The motion was. seconded by A motion was made by Commissioner Stevenson to increase the Town Manager. Ken Gamble 's. salary. 5% effective next payroll and to amend his contract under the retirement section in reference to contribution- based benefit cap. The motion was seconded. by Commissioner Lambert and approved by a unanimous  privilege, and to discuss personnel matter.  Commissioner Draughn which carried by a unanimous vote 4-0. Commissioner Frye which carried by a nanimous vote 4-0.  vote 4-0.  November 1, 2022    Adjourn  A motion was made by Commissioner Lambert to adjourn the November 1, 2022 Regular Board Meeting. The motion was seconded. by Commissioner Stevenson which carried by a unanimous vote 4-0. The attached documents are incorporated herewith and are. hereby made aj part oft these minutes.  a  Milkan pMl William. J. Marklin, Mayor  dpn Maaties Lynn Trivette, Town Clerk MMC, NCCMC  November 1, 2022