Town of Mocksville Regular Board Meeting January 3, 2023  The Town ofMocksville Board ofCommissioners met for the Regular Board Meeting on Tuesday, January 3,2023 at 6:00 p.m. in thel Mocksville Town Hall building located at 171 S. Clement Street.  Present: Commissioners Present:  Mayor, Will Marklin Jenny Stevenson Carl Lambert Johnny Frye Justin Draughn Rob Taylor  Absent:  Others Present: Lynn Trivette, Town Clerk Al Benshoff, Town. Attorney Brian Moore, Public Services Director Bryson Collins, Firefighter Chris Vaughn, Parks and Grounds Director Mayor Marklin called the meeting to order.  The Town ofM Mocksville Board paused for ai moment of silence.  Mayor Marklin led the Pledge of Allegiance.  Adoption of Agenda  A motion was made by Commissioner Lambert to adopt the agenda as written. The motion was. seconded  by Commissioner Taylor which carried by a nanimous vote. 5-0.  Citizen Comments  Mayor reads; Under GS section 160A-81.1,1 the Board shall provide one period for public comment per month. Public comments are a valued part of the Board: meeting but we also have to handle monthly business items. Ifyour public comment is not heard this month we provide the same opportunity at each month's Board meeting. Public comments are limited to: 3 minutes per comment. The Mayor asks that groups appoint spokespersons for groups supporting the same position, especially when the number of people wishing to attend the mccting cxceeds the capacity ofTown Hall. When the comments become repetitive and no longer provide new information then discussion for this meeting may bcs stopped. Asa reminder, the comment period is not a qucstion and answer session. As always, the Mayor shall provide  for the maintenancc ofo order and decorum in the conduct oft the comment period.  No one spokc.  January3 3, 2023    Communications  Eddie Carrick, CPA- Audit Presentation for the year ending June 30, 2022  Eddie Carrick, CPA addressed the Board to give annual audit presentation for the year ending June 30, 2022. The Town receive an unqualified opinion, which means the financial statements do fairly represent the books and records for year ending June 30, 2022. Total revenues are up about $558,000,and total expenditures are down $442,000.00.. Ad valorem tax was up and local option tax is down slightly. Transportation is up due to street improvements and equipment purchases. Bottom line for General Fund isa aj positive $875,000.00 versus $175,000.00 last year. This does noti include the ARPA funds that deferred to the end of the year. Available fund balance is at 104 percent of current years expenditures.  Water and sewer unrestricted cash at 1.7r million.  Consent Agenda  A motion was made by Commissioner Draughn to adopt the consent agenda as presented. The motion was. seconded by Commissioner Stevenson which carried by a unanimous vote of 5-0. Items approved were. (A) December 6, 2022 Regular Board. Meeting (B). Monthly Financials (C) Tax Releases Consider Adopting Resolution to Set thel Finance Director's Bond Coverage Amount and Authorize Trivette addressed thel Board. Since 2005 the local government budget and fiscal control act has required finance officers for NC to provide to their towns ai faithful performance bond in the amount of $50,000. Trivette has one for the town and MTDA. In July 2022 the general assembly amended thel NC general statue to require al larger performance bondi in most cases $1,000,000. It goes into effect 1-1-2023 and Trivette's renewal will start. July 1,2023. The current insurance company quoted her $3,000 annually sO she received another quote from NCLM which quoted $1440 and it will be added in the new budget year. A motion was. made by Commissioner Taylor to adopt the resolution to. set the Finance. Director's bond coverage in the amount ofs $1,000,000and authorize the payment oft premiums for the bond in the amount of$1,440 annually. The motion was seconded by Commissioner Draughn which carried by a unanimous  the Payment of Premiums for the Bond Effective July 1,2 2023  The Board had no questions.  vote5-0.  Consider Adopting Cash Management and Investment Policy by Resolution  Trivette addressed the Board. Trivette has a statutory requirement annually toj prepare and report each bank account, deposits and investments and a financial information report that is due twice a year to the state. Trivette has the authority to manage the cash and investment program. Shei is also responsible for all oft thesc transactions including the internal controls to ensure the safety of ALL funds. Trivette recommends this policy that also requires the finance director to prepare an investment report QTR to the Mayor and the Board of Commissioners. Shc included int the Board'sp packet 15 QTR transactions and two months of2nd QTR and addressed these reports with the Board. Aftert tonight she will add these reports  with the other financials under thc consent agenda. The Board had no qucstions.  January 3, 2023    Al motion was made by Commissioner Taylor to adopt the cash management and investment policy by resolution. The motion was. seconded by Commissioner, Draughn which carried by a unanimous vote. 5-0. Consider. Approving Audit Contract and Engagement Letters for the Town of Mocksville FY 2022-  2023, Eddie Carrick, CPAI PC Trivette addressed the Board.  Engagement letter (Eddie Carrick) has to be approved by the LGC now and that is why it is aj part Engagement letter for Tony Brewer. is a requirement that began in 2020 to show audit  oft the approval.  Presentations are a requirement that began in 2021. independence for the financial statements.  A. motion was made by Commissioner Lambert to approve the audit contract in the amount of $18,500 including engagement letters for Eddie Carrick and Tony Brewer for the Town of Mocksville with Eddie Carrick CPA, PC. The motion was. seconded by Commissioner Draughn which carried by a unanimous Consider Approving Audit Contract for the Mocksville Tourism Development Authority FY 2022-  vote. 5-0.  2023, Eddie Carrick, CPA PC  This contract will go before the MTDA Board in February.  A motion was. made by Commissioner Taylor to approve the audit contract in the amount of81,500 for Mocksville Tourism Development. Authority with Eddie Carrick CPA, PC. The motion was seconded by Consider Resolution in Support of Project Pamper to Expand a Manufacturing Facility  Commissioner Stevenson which carried by a nanimous vote 5-0.  Michael Walser addressed the Board.  A motion was made by Commissioner Lambert to adopt resolution in support of Project Pamper's application that expands the existing building with an 18,000square, foot addition, 52 newj full time jobs, invent approximately $97,600,000 in tax revenue and the Board ofCommissioners endorses to request $400,000 offinancial support. The Board of Commissioners approves a cash match of 5%0 of the amount requested. $20,000from the NC Department of Commerce, Rural. Economic. Development Division, Rural Grants/Programs, and Building Reuse application.. No cost to the town. The motion was seconded. by  Commissioner Draughn which carried by a unanimous vote. 5-0.  January3 3, 2023    Communication from Town Staff Town Attorney Benshoff: N/A Town Manager Ken Gamble: N/A  Communication from Mayor and Town Board  Commissioner Lambert: N/A Commissioner Taylor: N/A Commissioner Stevenson: N/A Commissioner Frye: N/A Commissioner Draughn: N/A Mayor Marklin: N/A  Motion to enter closed session per NC GS 143-318.11 (a) (3), to preserve the attorney-client A motion was made by Commissioner Taylor to enterclosed: session. The motion was. seconded by A motion was made by Commissioner Taylor to re-enter open session. The motion was seconded by  privilege to discuss legal matter.  Commissioner Lambert which carried by a unanimous vote. 5-0. Commissioner Lambert which carried by a unanimous vote. 5-0.  Adjourn  A motion was made by Commissioner Lambert to adjourn the January. 3, 2023. Regular Board Meeting. The motion was. seconded by Commissioner Stevenson which carried by a unanimous vote 5-0. The attached documents are incorporated herewith and are hereby made aj part oft these minutes.  Millian A Mash 2 m  William J. Marklin, Mayor  Town Clerk MMC, NCCMC  derls  January3, 2023