Town ofMocksville Regular Board Meeting July 11,2023  The Town of Mocksville Board of Commissioners met for the Regular Board Meeting on Tuesday,July  11,2 2023 at 6:00 p.m. inl Mocksville Town Hall located at 171 S. Clement Street.  Present: Commissioners Present:  Mayor, Will Marklin Jenny Stevenson CarlLambert Johnny Frye Justin Draughn Rob Taylor  Absent:  Others Present: Ken Gamble, Town Manager All Benshoff, Town Attorney Lynn Trivette, Town Clerk Bryson Collins, Fire Fighter Chris Vaughn, Parks and Grounds Director Tamil Langdon, Community Development Jennifer Evens, Marketing Communications Coordinator Emily Quance, Human Resources Specialist Mayor Marklin called the meeting to order.  The Town of Mocksville Board paused for a moment of silence.  Mayor Marklin led the Pledge of Allegiance. ConflictofInterest. Statement  "Pursuant tol NC General Statutes and the Town of Mocksville Code of Ethics Policy adopted November 9th, 2010, amended of. Jan. 6, 2019 and further endorsed on August 9th, 2022, Iwould ask each ofyou before you adopt the agenda ift there is any actual, potential, or perceived conflicts ofi interest with respect to any matter on the proposed agenda which will come before the Town Board ofCommissioners for consideration and/or decision at this meeting. Ifso, please speak up and let the Board know at this time  before the agenda is adopted." Adoption of Agenda  A motion was made by Commissioner Lambert 10 adopt the agenda as writlen. The motion was seconded  by Commissioner Taylor which carried by a unanimous vote. 5-0.  July11,2023    Citizen Comments  Mayor reads; Under GS section 160A-81.1, the Board shall provide one period for public comment per month. Public comments are a valued part oft the Board meeting but we also have tol handle monthly business items. Ifyour public comment is not heard this month we provide the same opportunity at each month's Board meeting. Public comments are limited to 3 minutes per comment. The Mayor asks that groups appoint spokespersons for groups supporting the same position, especially when the number of people wishing to attend the meeting exceeds the capacity of Town Hall. When the comments become repetitive and no longer provide new information then discussion for this meeting may be stopped.. Asa reminder, the comment period is not a question and answer session. As always, the Mayor shall provide County Manager Brian Barnett addressed the Board complimenting Town Manager, Ken Gamble on all ofhis hard work and leadership toward the All-America group. Davie County could have not done this Public Hearing to consider granting an extension of time for the completion of the economic development incentive appropriations (the "Incentives") for the purpose ofa aiding and encouraging the expansion in scope of a proposed new industrial enterprise, known as "Project DFA", (herein  for the maintenance of order and decorum in the conduct of the comment period.  without him.  the Company"), to be located in Davie County, North Carolina.  The extension is on the Incentives which were originally granted ont thel Economic Development Project by the Company which involved the expenditure by the Company ofapproximately eight million five hundred thousand dollars ($8,500,000.00): to acquire property, construct a manufacturing facility, which will: result in ai minimum increase to the ad valorem tax base oft the County of $8,500,000.00, and the creation of fifty-eight (58) new jobs at the facility. The property acquired by the Company where the Economic Development Project is located at 300 Bethel Church Road, Town ofMocksville, Davie The benefits to the public expected to be derived from the realization ofthe Economic Development Project made possible by the Incentives include, but are not limited to: the increase oft thet tax base ofthe County by at least $8,500,000.00, the creation ofapproximately 58 newj jobs, the attraction to Davie County and the State ofNorth Carolina ofthe Company which might have located in another state but for the grant ofthel Incentives, and the opportunity for new: industrial growth, tol be developed in Davie  County, North Carolina,  County and North Carolina.  Mayor opened up the public hearing 6:04pm. No one spoke in favor of or against. Mayor closed the public hearing 6:04pm.  A motion was made by Commissioner Taylor to approve granting an extension of time for the completion ofthe economic development incentive appropriations. 2024 (the "Incentives "for the purpose ofaiding ande encouraging the expansion in scope ofaproposed new industrial enterprise, known as "Project  July11,2023    DFS", to bei located in Davie County, NC. The motion was. seconded. by Commissioner Draughn which  carried by ai unanimous vote 5-0.  Public Hearing to consider granting an extension of time to complete economic development expansion in scope of the industrial enterprise, known as "Project Palltronics", (herein the  "Company"), located in Mocksville, Davie County, North Carolina.  The extension in on the Incentives which were originally granted on the Economic Development Project by the Company which involves the expenditure by the Company ofapproximately twenty-five million dollars ($25,000,000.00) in tangible personal property investments and the creation oft two hundred three (203) newj jobs at the facility. The property where the Economic Development Project are taking place is ap portion ofthose properties located in thel Hollingsworth's South Point Industrial Business Park, Towno of Thel benefits to the public expected to be derived from the realization of the Economic Development Project made possible by the Incentives include, but are: not limited to: the increase ofthe tax base ofthe County by at least $25,000,000.00, the creation of203 newj jobs, the attraction to. Davie County and the State ofNorth Carolina oft the Company which might have located in another state but for the grant of the Incentives, and the opportunity for new industrial growth, tol be developed in Davie County and North  Mocksville, Davie County, North Carolina.  Carolina.  Mayor opened up the public hearing 6:05pm. No one spoke ini favor of or against. Mayor closed the public hearing 6:05pm.  A motion was made by Commissioner Lambert to approve granting an extension of time 2024 to complete development expansion in. scope of the industrial enterprise, known as "Project Palltronics", located in Davie County, NC. The motion was seconded. by Commissioner Taylor which carried by a unanimous  vote. 5-0.  Communications from Boards, Commissions and Agencies  Town Manager, Ken Gamble presented the All-America video presentation that was done in Denver, CO. This group oft talented students done an outstandingjobi that allowed Davie County to win the award Community Development, Tami Langdon introduced. Jennifer Evens her replacement to the Board as she  "Davie County All America". plans to retire October 1. Consent Agenda  Ai motion was made by Commissioner Draughn to adopt the consent agenda as presented. The motion was seconded. by Commissioner Stevenson which carried by a unanimous vote of5-0. Items approved  July11,2023    were: (A). June 6, 2023. Regular Board Meeting and Closed Session (B). Monthly. Financials (C) Tax  Releases and (D) Contribution Based Cap Report.  Consider. Adopting North' Tank Water Line Grant Project Ordinance  A motion was made by Commissioner Draughn to adopt the 12"north tank water line grant project ordinance in the amount f$1,089,000. The motion was seconded by Commissioner Lambert which  carried by a unanimous vote 5-0.  Consider Adopting Paid Internship! Program Policy  Emily Quance addressed the Board. The Internship Program Policy was presented to the Board ini May by Ai motion was made by Commissioner Stevenson to adopt the paid internship, program policy that was presented. in May. The motion was seconded by Commissioner Taylor which carried by a unanimous vote  the Intern, Holyn Hedrick but the Board did not take. action on the policy.  5-0.  Consider. Resolution for Selling Property by Upset Bid "Park. Area Garden Valley" A motion was made by Commissioner. Lambert to adopt the resolution. 10 accept the offert 10 sell real property, for $8,000 to Eric Chapman legal description, "Park. Area Garden Valley" (Davie County parcel identification: number (pin) (J4060D0048) and to direct the Town Clerk to advertise for upset bids pursuant t0 N.C. General Statute ' section 160A-269. The motion was. seconded. by Commissioner  Draughn which carried by a nanimous vote. 5-0. Consider Utility Easement for Avgol Drive  A motion was made by Commissioner Taylor to approve the utility easement for Avgol Drive due to the water line which is a part of the Brakebush project; the roadway needing to be realigned due to the new building Avgol is pulting upj for their expansion projeci. The motion was. seconded by Commissioner  Draughn which carried by a nanimous vote 5-0.  Consider Personnel Policy Amendment for Supplemental Retirement Emily Quance addressed the Board on an amendment for the personnel policy. 1. Page 10 - Change inj part-time employee definition:  Article II Organization of the Human Resources System  Section 2: Definitions  Part-Time Employee/Position An employee, either regular or temporary, whoi is regularly scheduled to work less than 301 hours per FLSA workweek. A part-time employee whose work hours average less than 19.21 hours per week does not have to be offered Town provided retirement benefits. Aj part-time employee averaging greater than 19.21 hours per week (1,000+ hours per year) is eligible for and must participate in the  July11,2023    North Carolina Local Governmental Employees' Retirement System (NCLGERS), and is eligible to participate in the 401(k) Plan.) No other benefits are offered.  2. Page - 78  a. Revise eligibility statement to include part-time 1000 hour employees  b. Match only provided to 401(k), not the 457(b) Article VIII: Employee Benefits  Section 4: Supplemental Retirement - 401 (K) and 457 (B) Plans Section 4. Supplemental Retirement - 401(k) and 457(b) Plans  The Town provides a 401(k) supplemental plan match of up to five percent (5%) to all participating full-time employees and 1000+ hour part-time employees who are: also eligible to contribute to NCLGERS. ariepatingin:he40109pamemipha. The Town does not provide a match for the 457(b) supplemental plan.  A1 motion was made by Commissioner Lambert to adopt the personnel policy amendment, for supplemental retirement. The motion was. seconded by Commissioner Stevenson which carried by a unanimous vote 5- Consider Planning Board Appointment of ETJ Member Sara Johnston for: a 3-Year Term 2023- Note: First appointment period will be 2 % years with the term ending in December 2025. This keeps the A1 motion was made by Commissioner Taylor to approve ETJ member SaraJohnston, for the Planning Boardappointment, fora a 3-year term 2023-2025. The motion was seconded by Commissioner, Draughn  0. 2025  positions staggered sO the Board does not lose too many members int thes same year.  which carried by a nanimous vote 5-0. Communication from' Town Staff present and future achievements.  Town Attorney Benshoff: Congratulations to Davie County All America. They did a great job on past, Town Manager Ken Gamble: Shared two customer praised reports on the Fire Department and Brian It has come to my attention that the round-about has halted these past two weeks (the contractor did not let us know) because ofay piece of equipment and my plans are to make sure the contractor understands Paving will start in September and will take 21 days. The streets included are: Horn, East Lake Drive, Mill Street, Turnberry, pavement and sidewalk survey and repair work during the paving.  Moore.  the completion date is to stay the same and they are to figure out how.  July 11,2023    We have an Intern that will be working with Parks and Grounds for 10 weeks through aj program called NextGen Youth Program with the Davidson-Davie Community College. The program is funded through  Goodwill.  Communication from Mayor and Town Board  Commissioner Lambert: Congratulations to Davie County All America. Welcome Jennifer. Commissioner Taylor: Congratulations to Davie County All America. Welcome Jennifer. Commissioner Stevenson: Congratulations to Davie County All America; great presentation. Welcome Commissioner Frye: Congratulation to Davie County All America. Welcome Jennifer. Commissioner Draughn: Congratulations to Davie County All America. Welcome Jennifer. Mayor Marklin: Congratulations to Davie County All America. This is a great award for our County. Motion to enter closed session per NC GS 143-318.11 (a)(3)(5), to preserve the attorney-client privilege, A motion was made by Commissioner. Frye 10 enter closed: session 7:00pm. The motion was. seconded by A motion was made by Commissioner Taylor to re-enter open. session. The motion was. seconded by  Jennifer.  Welcome Jennifer.  and to discuss acquisition ofreal property.  Commissioner Draughn which carried by a unanimous vote. 5-0. Commissioner Stevenson which carried by a unanimous vote. 5-0.  Adjourn  A motion was made by Commissioner Taylor to adjourn the. July 11, 2023 Regular Board. Meeting. The motion was. seconded by Commissioner Lambert which carried by a unanimous vote 5-0. The attached documents are incorporated herewith and arel hereby made aj part oft these minutes.  la  Milian -gmak.  William J. Marklin, Mayor  dypn Suute  Lynn Trivette, Town Clerk, MMC, NCCMC  July 11, 2023