Town of Mocksville Regular Board Meeting September5,2 2023  The Town of Mocksville Board of Commissioners met for the Regular Board Meeting on Tuesday, September 5, 2023 at 6:00 p.m. in Mocksville Town Hall located at 171S S. Clement Street.  Present: Commissioners Present:  Mayor, Will Marklin Jenny Stevenson Carl Lambert Johnny Frye Rob Taylor Justin Draughn  Absent:  Others Present: Ken Gamble, Town Manager All Benshoff, Town Attorney Lynn Trivette, Town Clerk Ben Lagle and Angelo Pisa, Fire Fighters Chris Vaughn, Parks and Grounds Director Tami Langdon, Community Development Brian Moore, Public Works Director Jennifer Evens, Marketing and Communications: Coordinator Emily Quance, Human Resource Specialist, Deputy Clerk Rana Gaither, Administration Specialist Mayor Marklin called the meeting to order.  The Town of Mocksville Board paused for a moment ofs silence. Mayor Marklin led the Pledge of Allegiance. Conflict of Interest Statement  "Pursuant tol NC General Statutes and the Town of Mocksville Code of Ethics Policy adopted November 9th, 2010, amended ofJ Jan. 6, 2019 and further endorsed on August 9th, 2022, Iwould ask each ofyou before you adopt the agenda ift there is any actual, potential, or perceived conflicts ofi interest with respect to any matter on the proposed. agenda which will come before the Town Board ofCommissioners for consideration and/or decision at this meeting. If so, please speak up and let thel Board know at this time  before the agenda is adopted." Adoption of Agenda  A motion was made by Commissioner Taylor 10 adop! the agenda as written. The motion was. seconded by  Commissioner, Lambert which carried by a unanimous vote. 5-0.  September! 5,2023    Citizen Comments  Mayor reads; Under GS section 160A-81.1,1 the Board shall provide one period for public comment per month. Public comments are a valued part oft the Board meeting but we also have to handle monthly business items. Ifyour public comment is not heard this month wej provide the same opportunity at each month's Board meeting. Public comments are limited to 3 minutes per comment. The Mayor asks that groups appoint spokespersons for groups supporting the same position, especially when the number of people wishing to attend the meeting exceeds the capacity ofTown Hall. When the comments become repetitive and no longer provide new information then discussion for this meeting may be stopped. Asa reminder, the comment period is not a question and answer session. As always, the Mayor shall provide  for the maintenance of order and decorum in the conduct ofthe comment period.  No one spoke.  Communications from Boards, Commissions & Agencies  Mayor recognized:  Proclamation Constitution Week Proclamation Family Promise of] Davie County Week Proclamation -911 Day of Remembrance Proclamation - Founding Fathers' Faith. Awareness Month  Consent Agenda  A motion was made by Commissioner Lambert to adopt the consent agenda as presented. The motion was seconded by Commissioner Draughn which carried by a unanimous vote of5-0. Items approved were: (A). August 1, 2023 Regular Board Meeting and Closed, Session (B). Monthly. Financials (C) Tax Releases  and (D) Contribution Based Cap Report.  Consider Amended Resolution to Confirm the Sale of Real Property  Trivette addressed thel Board. A clerical error was found in the resolution last month (August) and therefore staff would like the Board to consider amending the legal address "Park Area Garden Valley" to A motion was made by Commissioner Draughn to amend the clerical error) found ini the resolution last month (August) legal address "Park. Area Garden Valley". The motion was. seconded by Commissioner  the resolution to confirm the sale of real property. Taylor which carried by a unanimous vote. 5-0. Consider. Amendments to Classification Salary Schedule  Emily Quance addressed the Board. She recommends the following amendments to the Towns  Classification Salary Schedule  1. Add the title Administrative Specialist, Lead  September 5, 2023    a. The Administration Department has ai need for a mid-level: supervisory position to assist b. This will allow the opportunity for advancement and leadership in the Administration  thel Department Head. Department. a. No change inj pay or grade.  2. Change thel Human Resources Specialist title tol Human Resources Director  b. This will be ai reclassification making Human Resources al Department Head. a. Increasing the max salary on the pay scale allows long-term employees with no career ladder or paths available to continue to grow within their current grade.  3. Increase the range width spread from 50% to 60%.  A motion was. made by Commissioner Taylor to approve the amendments tot the classification. salary schedule that includes title and grades for Administration Department andi increasing the range width to 60%. The motion was seconded by Commissioner Lambert which carried by a nanimous vote 5-0.  Consider the Resolution for Approving Water Shortage Response Plan  Sydnee Potter (Willis Engineers) addressed the Board. North Carolina General Statute 143-355()requires: that each unit of local government that provides public water service and each large community water system shall develop and implement water conservation measures that respond to drought or other water shortage conditions: as set outi ina a' Water Shortage Response Plan. NCDEQ has reviewed the Water Shortage Response Plan (uly)(WSRP)andi it meets the minimum criteria establishedi in the NC General Statute 143- The Water Shortage Response Plan Resolution must be adopted by the governing board. Once adopted, a copy of the signed resolution must be submitted to Water Supply Planning Branch Supervisor at NCDEQ.  355.2( (a) and 15A NÇAC 02E. 0607.  Update on current projects:  North Elevated Tank and Southpoint Pump Force Main are under design and should be completed by the end ofthe year 2023.They: are State funded and the State review usually takesac couple oft months sob bidding Brakebush is still under construction and they are almost finished with the pipeline portion oft the project and the waterline is almost finished which will be put into service right away when completed and will get State approval. The force main sewer should be complete in about two months and then they will: start on A motion was made by Commissioner Taylor to adopt the resolution approving the water. shortage response plan. The motion was. seconded by Commissioner Stevenson which carried by a unanimous vote  should follow late spring.  the pump station. Everything will be inj place and start service int the spring.  5-0.  Consider Amendments to the Utility Policy  Rana Gaither addressed thel Board. The Town desires to treat all customers in a fair and consistent manner. The clarifications and additional information come from speaking with residents on a daily basis and are 1. Rana is recommending the following amendments to the Town of Mocksville Utility Policy  reflective ofsituations that needed to be addressed.  September 5, 2023    a. Clarification of Foreword b. Clarifications to Section I; i.1 1.1-Deposits ii.1 1.2-Applications for Service iti. 1.3-7 Transferring Service C. Clarifications to Section II; 2 2.3-1 Due Date ii. 2.5- Payment Options d. Addition to Section III; i. Avoiding Disconnection Medical Alert . Clarifications to Section VI; i. 6.1-Meter. Interference Consequences - Clarifications to Section VII; 7 7.1-Notifications and Fees Clarifications and Additions to the entirety of Section IX  4. Rana is recommending the following amendments to the Town of Mocksville Fee Schedule  a. Add Production Rate per Utility Policy Section IX; b. Change Meter Tampering to Meter Interference  9 9.3-Catastrophic Leak  A motion was made by Commissioner Taylor to approve the amendments to the utilityp policy however. removing (How do we define apermanent, pool? Is itjus! in ground pools or can above ground pools get the adiustment?) in. section 9.4 Pool. Adjustments. The motion was seconded by Commissioner Stevenson  whichcarried by a unanimous vote. 5-0.  Consider Amendment to' Town Manager Employment Contract  A motion was made by Commissioner Taylor to amend Town. Manager'se employment contract toi remove the existing text andi table under section 2.5- - retirement since it contradicts the statute. The motion was  seconded. by Commissioner Lambert which carried by a unanimous vote. 5-0.  Communication from' Town Staff Town Attorney Benshoff: N/A  Town Manager Ken Gamble: Comprehensive Transportation Plan public hearing will be at our next meeting and the presentation willl be rather short. Ifyou have any questions and would like to set upa Ihave not heard back from NCDOT concerning the completion date oft the roundabout and October will not be the final date. When) I do get a date I will share it with you. NCDOT will do a press release sot they  time to discuss I will be available to do sO.  receive the phone calls and not the town.  September 5, 2023    Communication from Mayor and Town Board  Commissioner Lambert: Most likely no to October or November for completion date; communication with Raleigh and feelings ofi frustration and still not knowing an end date tot the roundabout. Shout out to  Tami for "business open signs" lets the citizens know that the towni is concerned.  Commissioner Taylor: N/A Commissioner Frye: N/A Commissioner Draughn: N/A  Commissioner Stevenson: Good to see everyone.  Mayor Marklin: September 22 music festival sponsored by thel Rotary Club 5pm to 7:30pm Downtown Motion to enter closed session per NC GS 143-318.11 (a)(3)(5)(6), toj preserve the attorney-client A motion was made by Commissioner Taylor to enterclosed. session 6:20pm. The motion was. seconded AI motion was made by Commissioner Taylor to re-enter open. session. The motion was seconded by  Mocksville before Friday night football game.  privilege, to discuss acquisition of real property, and discuss personnel. by Commissioner Lambert which carried by a unanimous vote. 5-0. Commissioner Stevenson which carried. by a unanimous vote 5-0.  Adjourn  A motion was made by Commissioner Taylor to adjourn the. September 5, 2023 Regular Board. Meeting. The motion was seconded. by Commissioner Frye which carried by a unanimous vote. 5-0. The attached documents are incorporated herewith and arel hereby made a part oft these minutes.  Millian pMak. la William. J. Marklin, Mayor  dpn Suucte Lynn Trivette, Town Clerk, MMC, NCCMC  September 5, 2023