Town of Mocksville Regular Board Meeting February 6,2024  The Town of Mocksville Board of Commissioners met for the Regular Board Meeting on Tuesday, February 6, 2024 at 6:00 p.m. in Mocksville Town Hall located at 171S S. Clement Street.  Present: Commissioners Present:  Mayor, Will Marklin Jenny Stevenson Johnny Frye Justin Draughn Carl Lambert  Absent: Rob Taylor  Others Present: Ken Gamble, Town Manager Lydia Lavelle for Al Benshoff, Town Attorney Lynn Trivette, Town Clerk Chris Vaughn, Parks and Grounds Director Brian Moore, Public Works Director Emily Quance, Human Resource Director, Deputy Clerk Rana Gaither, Administration Specialist Lead Jennifer Evens, Marketing and Community Development Director Mayor Marklin called the meeting to order.  Frank Carter, Fire Chief  The Town of Mocksville Board paused for a moment ofs silence.  Mayor Marklin led the Pledge of Allegiance. Conflict of Interest Statement  "Pursuant to NC General Statutes and the Town of Mocksville Code of Ethics Policy adopted November 9th, 2010, amended of. Jan. 6, 2019 and further endorsed on August 9th, 2022, I would ask each of you before you: adopt the agenda if there is any actual, potential, or perceived conflicts ofinterest with respect toa any matter on the proposed agenda which will come before the Town Board of Commissioners for consideration and/or decision at this meeting. If so, please speak up and let the Board know at this time  before the agenda is adopted." Adoption of Agenda  A motion was made by Commissioner Lambert to adopt the agenda as written. The motion was seconded  by Commissioner Stevenson which carried by az uanimous vote 4-0.  February 6, 2024    Citizen Comments  Mayor reads; Under GS section 160A-81.1, the Board shall provide one period for public comment per month. Public comments are a valued part of the Board meeting but we also have to handle monthly business items. Ifyour public comment is not heard this month we provide the same opportunity at each month's Board meeting. Public comments are limited to 3 minutes per comment. The Mayor asks that groups appoint spokespersons for groups supporting the same position, especially when the number of people wishing to attend the meeting exceeds the capacity ofTown Hall. When the comments become repetitive and no longer provide new information then discussion for this meeting may be stopped. As a reminder, the comment period is not a question and answer session. As always, the Mayor shall provide for Steve and Teresa Lowe addressed the Board concerning new housing developments and the traffic issues at Cemetery Street, YMCA and Milling Road. They are very concerned with safety and losing the small  the maintenance of order and decorum in the conduct ofthe comment period.  town environment.  Public Hearing Requested for Zoning Text Amendments  The Board will review the proposed text amendments to the requirements for sections 8-3.3.5 table of uses and 8-3.8 additional conditions for certain uses oft the Zoning Ordinance. The amendments  propose to add and modify requirements. Johnny Easter addressed the Board.  Ip present to you text amendments 8-3.3.5 table of uses and 8-3.8 additional conditions for certain uses in the zoning districts. The Planning Board has worked on this for 61 months and a little background the table ofuses indicates there are specific zoning districts throughout the town ofl Mocksville and in those specific zoning districts it indicates what can and cannot be used. So we addressed some ofthese issues. Special use permits go before the Board of Adjustments (evidence base) and special use permits are special (out of the norm). What we did is cleaned up and took the ones that are not sO special and added them in permitted areas with conditions. We addressed the conditions setbacks, hours of operation, and buffering. Planning Mayor opened up the public hearing for comments for the zoning text amendments. 6:08pm  Board recommends.  Against:  Doris Short addressed the Board. We are over: stepping some of the zoning. The new amendment will not allow open flea markets. Why eliminate an opportunity ifthe land is good for that?. Just because itis a flea market does not mean it will be trashy. (Doris passed out pictures to the Board) It would be fine to put  conditions on flea markets but not doing away with them all together.  In favorof: No one spoke  Mayor closed the public hearing. 6:1lpm  Johnny addressed the Board and said a "fair" is still listed and that he reached out to flea market vendors  and no one responded.  February 6, 2024    A motion was made by Commissioner Lambert to table the zoning text amendments umtil additional information. The motion was seconded. by Commissioner Frye which carried by a unanimous vole 4-0.  Communications from Boards, Commissions & Agencies  Banking Services RFP - Rana Gaither  RFP's for Banking Services were sent out to Truist & Skyline November 1s, 2023 and sentt to. Bank  OZK November 22nd, 2023.  Responses to RFP's were due December 22"d, 2023 by 2pm.  Irecommend continuing our relationship with Truist. At this time, Truist is the only Bank in Mocksville that provides AR Box services. These services allow customers to pay bank to bank instead of having to mail a check. We also have a very good relationship with Truist, We have a dedicated AR Box representative andifever wel havei issues or questions, we. alsol have 2 dedicated Treasury Consultants. Also noteworthy, we are not currently paying any service charges due to the amount of business we do with  Truist.  Surplus Property Report tJuly 2023-December 2023-Town Manager The town van was sold because the staff did not use it. Davie County Arts Council Presentation -Sidniee Suggs YVEDDI Transportation Presentation-Dave Torres Cognition Presentation - Jessica Huyett  Consent Agenda  A motion was made by Commissioner Draughn 10 adopt the consent agenda as presented. The motion was seconded by Commissioner Lambert which carried by a unanimous vote of4-0. liems approved were: (A) January. 2, 2024. Regular Board Meeting and Closed Session (B) Monthly Financials (C) Tax Releases and Consider. Annexation Petition Request from Anchor Properties of Raleigh, LLC: and a Resolution Directing the Clerk to Investigate the Sufficiency of the Annexation Petition Located at Lots 46-47  (D) Contribution Based Cap Report.  and 51 Sain Road  Town Manager addressed the Board.  The property is adjacent to the Forest Glenn neighborhood in between Sain Road and Elisha Creek development approximally 37 acres. The developers are petitioning the town annexation sO they can get access to our sewer services. There is also a re-zoning that goes along with this annexation but it is nota a typical re-zoning so for an annexation piece of property that is not in the town limits or zoningjurisdiction the town is required by law to assign a town zoning district ift the Board decides to annex the property. So the Planning Board on February 8 will be making a recommendation what zoning district should be assign should the property be annexed. A: statfrecommendation for that is our lease dense: zoning district whichi is OSR. This is the first step in a three step process which is an application tonight and the Clerk to determine  February 6, 2024    the sufficiency of the petition. Ifthe Board wants to continue witht the annexation thel Board will: set aj public  hearing in March for the April meeting and will consider to annex and re-zone.  65 to 75 houses $500,000r range  A motion was made by Commissioner Frye to approve the annexation petition from Anchor Properties of Raleigh, LLC and adopt the resolution to instruct the Town Clerk to inspect the Davie County parcel numbers H6-000-00-015 and H6-000-00-007 on Lots 46-47 and. 51. Sain Road for sufficiency. The motion  was. seconded. by Commissioner, Draughn which carried by a uanimous vote 4-0.  Consider Budget Amendment #9 General Fund FY23-24  Lynn Trivette addressed the Board.  A motion was made by Commissioner Stevenson to adopt budget amendment #9 in the amount ofS26,501; Powell Bill allocation received was more than expected. The motion was seconded by Commissioner  Draughn which carried by ai manimous vote 4-0.  Consider Budget Amendment #10 Enterprise Fund FY23-24 Emergencies  Lynn Trivette addressed the Board.  A motion was made by Commissioner Frye to adopt budget amendment #10 in the amount of $54,000; emergencies in maint. & repair equipment (pumps) and contracted: services line items (water leaks). The motion was seconded by Commissioner Lambert which carried. by a unanimous vote 4-0. Consider New Replacement for Engine #2 Pierce Enforcer Pumper  Frank Carter addressed the Board.  The request before you tonight is tol have permission to seek contract for the building oft the new engine to replace #2. During thei fire department fire study one truck was good and one fair. Iti is a three year  delivery and no funds up front.  $1,082,980  Town Manager addressed the Board.  The fire department currently has $379,000 in the capital reserve fund tol help pay for the engine. So during the course ofa three year period $150,000 will be added and we will have al little over halfo oft the funds for the engine. This is one oft the things we will be discussing at the budget retreat how to purchase items like A motion was. made by Commissioner Draughn to table this decision and discuss during the budget process. The motion was seconded by Commissioner Frye which carried by a uanimous vote 4-0.  this strategically over time  February 6, 2024    Consider Feel Proposal from Republic Services and Allow Town Manager to Begin Negotiations for  Garbage & Recycling Contract Town Manager addressed the Board  We currently have a contract with Republic Services for garbage and recycling that expires on June 30, 2024. I drafted an RFP in December and distributed it to WM (Formerly Waste Management), Republic Services, GFL Environmental and All American. We also added aj pop-up to our web page indicating that we were seeking proposals with copies of the RFP at Town Hall. A Copy of the RFP and Addendum is available upon your request. The deadline to submit aj proposal was Monday January 29, 2024 at 1:00 p.m. Two companies submitted proposals. They were WM and Republic Services. The basis for negotiations is the fee proposal and below is the tabulation documenting what both companies submitted. I am recommending that we begin negotiations with Republic Services based on the pricing they provided.  RFP Category RFP Package Submitted- YES/NO Weekly Collection/ $14.82 Trash Pick-Up Bi-Weekly Collection/ Recycling Pick- Up Weekly Collection/ $160.00 8yd? Dumpster Bi-Weekly Collection /4yd Dumpster On Demand Bulky NOBID Waste Collection/ Per Pick-Up Requested Annual YES-CPIW Fee Increase & Basis  WM YES  Republic YES $12.80 $4.95 $195.00 $75.00 NOBID YES-CPIW  GFL NO N/A N/A N/A N/A N/A N/A  All American NO N/A N/A N/A N/A N/A N/A  $7.16  $85.00  A motion was made by Commissioner Lambert to accept. fee proposal from Republic Services and allow Town Manager to begin negotiations for garbage and recycling contract. The motion was seconded by  Commissioner Stevenson which carried by a manimous vole 4-0.  Communication from Town Staff Town Manager Ken Gamble: N/A Commissioner Lambert: N/A Commissioner Taylor: N/A  Town Attorney Al Benshoff: Lydia Lavelle sitting in for AIl Benshoff- -N/A  Communication from Mayor and Town Board  February 6, 2024    Commissioner Stevenson: Thanks to everyone for their hard work but especially Public Works and all the  leaks they endure and long hours. Commissioner Frye: N/A Commissioner Draughn: N/A  Mayor Marklin: Casino night coming up for the Arts Council and Smartstart is having their Hoedown which is sold out but there is online bidding. Support our charitable organizations.  Adjourn  A motion was made by Commissioner Lambert to adjourn the February 6, 2024 Regular Board. Meeting. The motion was. seconded by Commissioner Draughn which carried. by a unanimous vole 4-0. The attached documents are incorporated herewith and are hereby made aj part oft these minutes.  la  Kilkan Aak. William J. Marklin, Mayor  dpn Suuetkes Lynn Trivette, Town Clerk, MMC, NCCMC  February 6, 2024