VILLAGE OF MARVIN  100041 New Town) Road Marvin, NCI 28173/Tel:(704)8 843-1680 Fax:( (704)8 843-1660 www.marvinnc.org  VILLAGE COUNCIL MEETING MINUTES February 19,2021 - 9am Annual Retreat (Virtual Meeting)  Firethorne Country Club, 1108) Firethorne Club Dr, Marvin, NC28173  A.AGENDA ITEM 1. Call to Order  Mayor Pollino called the meeting to order at 9:04am and determined: a quorum was present. Present: Mayor Pollino, Mayor Pro Tem Vandenberg, Councilman: Lein, Councilman Wortman  Present Virtually: Councilman Marcolese  Absent: None  Staff] Present: Christina Amos, Rohit Ammanamanchi, Derek Durst 2. Consider Allowing Councilmembers to Participate. Remotely  Staff] Present Virtually: Juliel Rothrock, Jamie Privuznak, Tom Weitnauer, Austin W. Yow (joined at3:27pm) MOTION: Mayor Pro Tem Vandenberg moved to allow Councilmember Marcolese toj participate remotely.  VOTE: The motion passed unanimously. 3. Adoption of the Agenda  Mayor Pollino requested toi make thei following changes: Add Closed Session to talk about property acquisition. MOTION: Mayor Pro Tem Vandenberg movedt to adopt the agenda as amended. VOTE: The motion passed unanimously.  B. PRESENTATIONS TIME STAMP 3:15 1. Union County Revaluation Update which isi included as ai refèrence int the minutes).  Van Harrell, Union County Tax Administrator, gave a presentation ont the 2021 property revaluations. (See attached presentation, C. ITEMS OF DISCUSSION (Ms. Amos gave ap presentation: to accompany items 1-12; see attached presentation, which is includedasa a  reference int the minutes). TIME STAMP 25:35 TIME: STAMP 31:00 2. Discussion of Year Recap  1. Discussion of Mission & Vision Statements  Council reviewed their mission and vision statements approved in 2020 and opted to make no changes.  Christina Amos, Village Manager, reviewed the accomplishments from the previous year, including: saving funds, being awarded the $1 million grant for the Marvin Loop Greenway, adopting the 2020 Land Usel Plan, adopting the 20201 Parks and Greenways Master) Plan, rewriting development ordinances as required by the State, hiring a second law enforcement officer as well as new: staff members, revising the Village Hallj plans, making progress oni roadi infrastructure projects, launching thei new website, holding thei first' Town Halll Event, starting branding efforts with newi road signs, completing new trails and park projects, adopting ai new personnel policy; increasing funding for parks and recreation projects, completing the first feasibility  study for the Marvin Heritage District, and landscaping thet two existing roundabouts.  TIME STAMP 35:50 3. Discussion of Audit Highlights  Ms. Amos reviewed the highlights of the recently completed audit.  Page 114    TIME: STAMP 36:40  NOTE: Items 4-7 were discussed out oforder and concurrently as part ofag greater discussion oft the Capital Improvement Plan  and the budget. For the most part, these items were discussed in thei following order: #5, #4, #6,#7  4. Discussion of Capital Improvement Plan (5-Year Plan) MOTION: Mayor Pro Tem Vandenberg moved to take at two-minute recess. VOTE: The motion passed unanimously. MOTION: Mayor Pro Tem Vandenberg moved to reconvene. VOTE: The motion passed unanimously.  Ms. Amos and Council reviewed the proposed Capital Improvement. Plan. Council thoroughly discussed each of the projects and how they should be prioritized in future years. These projects included Village Hall, park projects, roads, and greenways Ms. Amos reviewed the fund balance reserve line-item and asked Co. This discussion occurred immediately following the 3. Discussion of Audit Highlights. She stated that $365,000 has been set aside for land acquisition and asked Council ifthey  and trails.  5. Review of Fund Balance Reserve. Line-Item  wished to reallocate these funds for other projects. 6. Discussion of Goals & Priorities for 2021 7. Discussion of] Powell Bill/Roads Funding Plan  Discussion of this item occurred during 4. "Discussion of Capital Improvement Plan (5-Year Plan)."  Ms. Amos reviewed the current roads funding plan, as well as the Village' s1 Powell Bill revenue and expenses. Council  discussed this item in depth. TIME STAMP 2:20:40 8. Discussion of New' Town Road Petition minor repairs was around $20,000. 9. Discussion of Financial Analysis of Bonds  Ms. Amos reminded Council that New Town) Road is inj poor condition and that NCDOT is unwilling to repair the road even if the Village agreed to assume maintenance. She added that the cost to fully repair New Town Road was over $190,000, whereas  Ms. Amos briefly discussed this item during Item #13 Departmental Presentations.  TIME: STAMP 2:26:00 NC: State Senator Todd. Johnson.  10. Union County Board of Commissioners - Chairman Richard Helms & Vice Chairman Dennis Rape  This discussion happened concurrently with Item #12 State Representatives - NC State House Representative David Willis and State Representatives: State Legislators David Willis and Todd. Johnson cautioned the Village Council to allow them time to work with) NCDOT on the Village's road issues before the' Village attempts to assume maintenance ofNew' Town Road or any other additional roads. They encouraged Council and Staff to. send them al list of prioritized projects that the Village needs assistance with. Council and the State Representatives discussed NCDOT: and roadway projects, as well as annexation Union County Commissioners: Commissioners Helms and Rape reflected on NCDOT projects in Union County being delayed. They encouraged Village Council and Staffto speak to Assistant Union County Manager Brian Matthews about getting funds for road infrastructure agreements. They spoke on how CRTPO gives a Charlotte a disproportionate amount of voting power, while Union County municipalities get neglected. Commissioners Helms and Rape also spoke on the water/sewer interlocal agreement that the County is encouraging municipalities to enter, as well as zoning regulations in depth.  regulations in depth.  MOTION: Mayor Pro Tem Vandenberg moved to take ai five-minute break. MOTION: Mayor Pro' Tem Vandenberg moved toi return to open session.  VOTE: The motion passed unanimously. VOTE: The motion passed unanimously.  Page2/4    Following the recess, conversations between the Council and the State and County Representatives regarding roadway This item was not discussed, as Union County Sheriff Eddie Cathey & Chief Deputy Tony Underwood did not attend. 12. State Representatives- = NC: State House Representative David Willis and NC: State Senator Todd Johnson This discussion happened concurrently with Item #101 Union County Board of Commissioners- - Chairman Richard Helms &  infrastructure repairs, annexation, and: zoning regulations continued. 11. Union County Sheriff Eddie Cathey & Chief Deputy' Tony Underwood  Vice Chairman Dennis Rape. TIME STAMP: 3:49:00 13. Departmental Presentations for thel Marvin/New Town roundabout. District, and) Finance.  Prior to the departmental presentations, Ms. Amos briefly shared information on how a general obligation bond would work Thej presentations then proceeding ini the following order: Parks & Recreation, Planning & Zoning, the Marvin Heritage  a) Planning & Zoning (See attached presentation, whichi isi included as ai reference ini the minutes).  Rohit Ammanamanchi, Planning & Zoning Administrator, gave ap presentation on thel Planning and Zoning b) Marvin Heritage District (See attached presentation, which is included as ai refèrence in the minutes). Mr. Ammanamanchi, gave aj presentation on thel Marvin Heritage District. Council discussed this presentation in depth and directed Mr. Ammanamanchi to get a quote from DFI tol have them coordinate with] property owners. d) Parks & Recreation (See attached presentation, whichi isi included as ai reference in the minutes). Derek Durst, Public Facilities Manager gave a presentation on thel Parks and) Recreation Department. Council Jamie Privuznak, Finance Officer, gave aj presentation on the Village'sf finances and financial procedures.  Department. Council discussed this presentation in depth.  discussed this presentation in depth.  Finance (See attached presentation, which is included as a reference int the minutes). No presentations were, given for c) Administration, f) Roads, or g) Public Safety.  TIME: STAMP 5:27:00  14. Discussion and Consider Approval of Village Hall Final Elevation and Site) Plan dates on thej project timeline. Council discussed this item in depth.  Ms. Amos distributed the latest Village Hall plans and briefly informed Council about aspects of thel RFP, as well as upcoming  TIME: STAMP 5:32:20 15. Discussion of Solid Waste and Recycling these options in depth. TIME STAMP 6:11:30 16. Discussion of] Park Debt] Issuance  Ms. Amos asked Council to select various service options toi include ini the Solid Waste and Recycling RFP. Council discussed  Ms. Amos and Mr. Ammanamanchi, informed Council that the expansion oft the Marvin) Loop would likely be done inj phases, as the grant from CRTPO is toj partially reimburse the Village for the cost of the project. Ms. Amos explained that one option to initially fund the project would be to use the existing equity in Marvin Efird Park. Council briefly discussed this option and directed stafft to find out how quickly CRTPO can reimburse the Village, as well as the cost of each phase. Council will discuss  this item again at ai future meeting. TIME: STAMP 6:17:55  17. Discussion of Attendance to HOA Meetings  Council discussed the recent request by the Woodhall HOA for Councilmembers to attend their meeting to answer questions about annexation. Council agreed that the full Council should be present to answer such questions. They agreed that HOA  representatives should attend Council meetings in thei future tol have their questions answered.  Page314    MOTION: Mayor Pro Tem Vandenberg moved to dismiss Councilman Lein at 3:40pm.  VOTE: Thei motion passed unanimously. running fort the Village Council. TIME STAMP 6:33:00  Council briefly discussed incorporating ac questionnaire intot the Village's website tos share basic information about candidates  18. Discussion of] Pocket Park at Marvin Gardens soliciting quotes. Council discussed this item in depth.  Ms. Amos asked Council for their feedback on the draft design oft thej pocket park at] Marvin Gardens, so Mr. Durst may begin  D. CLOSED SESSION TIME: STAMP 6:42:50 Property exchange, or lease.  1. Recess into Closed Session Pursuant of NCGS $143-318.11(a)65) Tol Discuss Terms of Potential Acquisition of Real MOTION: Mayor Pro Tem Vandenberg moved to1 move into closed session pursuant of NCGS $143-318.11(a)) to negotiate thej price and other material terms ofa contract or proposed contract for the acquisition ofreal property by purchase option,  VOTE: The motion passed unanimously. (Recording omits Closed: Session) VOTE: Thei motion passed unanimously.  MOTION: Mayor) Pro Tem Vandenberg moved to go out of closed session and back into open session.  E. ADJOURNMENT  MOTION: Mayor Pro Tem Vandenberg moved to adjourn the: retreat at 4:28pm.  VOTE: The motion passed unanimously.  4-13-21  Adopted:  OF SEAL  4ry Austin W. Yow Village ofMarvin  E6  hw V Village Clerk & Assistant to the Manager  N.C.  Page414    ChSaaled  Jhhe 71 202Y Chr  VILLAGE OF MARVIN  100041 New Town Road Marvin, NCI 28173 Tel: (704)843-1680 I Fax:( (704)843-1660 www.marvinnc.org  VILLAGE COUNCIL MEETING MINUTES February 19,2021 - 9am Firethorne Country Club, 1108 Firethorne Club] Drive Annual Retreat (Virtual Meeting) Closed Session  CLOSED SESSION  Present: Mayor Pollino, Mayor Pro Tem Vandenberg, Councilman Wortman  Present Virtually: Councilman Marcolese Absent: Councilman Lein Staff] Present: Christina Amos, Rohit Ammanamanchi Real Property  1. Recess into Closed Session Pursuant ofl NCGS $143-318.11(8)5) To Discuss Terms of] Potential Acquisition of MOTION: Mayor Pro Tem Vandenberg moved to Recess into Closed Session Pursuant ofNCGS $143-318.110Q)6)t0 negotiate the price and other material terms ofac contract or proposed contract for the acquisition ofr realj property by There was a discussion of Russ Odell and Pribas offering to sell their properties to the Village at $70,000 per acre fora a total of approximately 47 acres. There was a discussion of the reasonableness oft this price in conjunction with the value.  purchase, option, exchange, or lease. VOTE: The motion passed unanimously.  There was a discussion of thej possibility of selling Marvin Efird Park to recoup costs. MOTION: Mayor Pro Tem Vandenberg moved to1 return to open session.  VOTE: The motion passed unanimously.  7-13-31  Adopted:  Mayor  Vilage ofMarvin  s MAN  4  Austin W. Yow Village of Marvin  pto  ERuk  Village Clerk & Assistant to the Manager  SEAL  N.C.    3/15/2021  Item 6.1.  Welcome To NORTH CAROLINA STATE LINE UNION COUNTY.  Union County Government EST. 1842  2021 Revaluation Update Union County Tax Administration  2021 Revaluation Recap  L Last Revaluation 2015 - 10% Value Reduction  DOR Notification in 2018 $ Sales Ratio - 84.8%  2 2020 Final Sales Ratio: 69.81%  1    3/15/2021  Contributing Factors  Charlotte Metro Regional Growth 17.5% - 10th fastest growth rate 2010-  2019  Increasing Cost of Construction and Market Volatility -NAHB > September 2020 $950/1000 board feet - November 2020 $550/1000 board feet December 2020 $650/1000 board feet , January 2021 $900/1000 board feet  Union County 2nd fastest growing county in the region - Charlotte Projected to pass 300,000 by 2030 and 420,000 by 2050  Regional Business Alliance  Contributing Factors (cont.)  COVID Impact on the Housing Market - www.realtor.com  - Median National Listing Price = 13.4% increase in 2020 to $340,000  Price/Square Foot- 15.9% increase 2 2019-2020 Charlotte Metro Year over Year: 13.3% decline in new listings 5 50% decline in active listings  Median listing price $362,803-6 6.9% increase Median Days on Market - 52 (decline of 15 days)  Lack of Consistent Reappraisal Cycle  2    3/15/2021  Progress To Date  104,057 Parcels Completed 35.6% Total Increase  38.5% Residential Increase 15% Commercial Increase  24.6% Rural Vacant Land Increase  Countywide Valuation - Market Value  2020 (2015 Values) 520,932,722,707 $2,947,593,744 $23,880,316,451 $1,256,540,899 69.81%  2021  esdentalAgncutura Commerclal/industnal  528,989,707,652 $3,390,913,646 $32,380,621,298 $1,566,043,340 99.86%  Total  Rural Land Valuation Median Sales Ratio  3    3/15/2021  Countywide Valuation Data (cont.)  2020 (2015 Values)  2021 5.60% 1.00 $293,377 $137.74  Coefficient of Dispersion Price Related Differential Median Home Value (2130 Sq. Ft.) Median Rate per SQFT  18.17% .99 $196,700 $92.34  Municipal Residential Valuation  Median 2020Median 2021Median  Municipality Marvin Monroe Wingate Marshville Waxhaw Indian Trail Stallings Weddington Fairview LakeP Park HembyE Bridge Wesley Chapel Unionville  2020Value 2021 Value Change $1,130,753,346 $ 1,421,195,950 25.69% $ 1,347,905,316 $ 2,129,713,516 58.00% 90,748,269 $ 137,170,637 51.16% 70,724,094 $ 104,659,674 47.98% $ 1,829,906,785 $ 2,528,896,258 38.20% $ 2,659,479,404 $ 3,918,785,284 47.35% $ 1,326,310,177 $ 1,859,910,445 40.23% $ 2,281,107,808 $ 3,049,316,278 33.68% 439,079,901 $ 598,075,562 36.21% 225,511,171 $ 331,939,479 47.19% 90,277,977 $ 142,698,631 58.07% 956,220,848 $ 1,308,382,079 36.83% 580,620,434 $ 783,529,366 34.95%  2020Median 2021 Median Sqft Value/Sqft Value/Sqft 582,400 $ 706,872 4,190 $ 139.00 $ 168.70 127,600 207,500 1,624 $ 78.57 $ 127.77 120,150 $ 188,817 1,554 $ 77.32 $ 121.50 81,500 123,710 1,208 $ 67.47 $ 102.41 275,400 $ 371,035 2,858 $ 96.36 $ 129.82 177,500 272,951 2,016 $ 88.05 300,585 2,075 $ 101.30 $ 144.86 436,750 573,100 3,618 $ 120.72 $ 158.40 209,950 313,500 2,024 $ 103.73 S 154.89 169,200 258,120 1,804 93.79 143.08 206,000 1,500 $ 80.30 137.33 403,000 2,979 105.24 135.28 189,450 $ 266,700 1,836 $ 103.19 $ 145.26 156,150 $ 250,100 1,402 $ 111.38 $ 178.39  135.39  210,200 120,450 313,500  Mineral Springs $ 249,717,383 $ 354,687,772 42.04%  4    3/15/2021  Municipal Commercial Valuation  Municipality Marvin Monroe Wingate Marshville Waxhaw Indian Trail Stallings Weddington Fairview Lake Park Hemby Bridge Wesley Chapel Unionville Mineral Springs  2020Value $ 62,178,450 27,730,600 $ 8,305,077 $ 14,904,900 $ 7,351,083 $ 66,639,500 5,667,591 14,489,800  2021Value Change 64,223,690 3.29% 31,272,490 12.77% 8,694,960 4.69% 16,711,460 12.12% 8,440,140 14.81% 72,672,960 9.05% 5,561,670 -1.87% 17,005,260 17.36%  2020Median 2021Median $ 534,500 $ 682,430 $ 319,200 $ 327,830 $ 208,400 $ 250,905 $ 122,500 $ 182,800 $ 154,000 $ 255,540 389,800 $ 360,615 456,700 $ 514,860 $ 1,486,600 $ 1,705,860 364,100 $ 420,580 $ 483,150 $ 518,800 $ 288,400 $ 397,300 $ 1,711,500 $ 2,022,540 360,500 $ 288,295 196,550 $ 223,325  $ 15,123,640 $ 17,120,570 13.20% 1,207,491,023 $ 1,369,500,602 13.42% 15,123,640 $ 17,120,570 13.20% 181,330,083 229,001,210 26.29% 825,580,448 $ 961,129,990 16.42% 273,140,425 $ 310,216,624 13.57%  Public Information Campaign Recap  Meetings With Each Municipality  Website Branding, Social Media, Video Messaging,  Virtual Q&A Sessions  - Radio and Newspaper Interviews  ( Civic Groups  5    3/15/2021  APPEALS PROCESS  There are 5 Stages to the Appeals Process:  1. Informal Review  2. Board of Equalization and Review 3. Property Tax Commission  4. North Carolina Court of Appeals (matter of law) 5. North Carolina Supreme Court (matter of law)  Board of Equalization and Review  2021 Chairman - Randy Adcock Dutch Hardison Mike Rape Mark. Ashcraft Ray Brooks  Experienced and Knowledgeable Board Members  BER Orientation Tentatively Scheduled with NCDOR in March  Convening Date - April 5, 2021 Expected. Adjournment Date - May 27,2021    3/15/2021  2021 Real Estate Valuation Appeal Form  Technology and Customer Service Online Appeal Form 2021 Valuation Appeal Form unioncountync.qov)  ParcelNumber* PropartyAddress Owner(s) Appellant" AppHlantMialagAadas"  COMPER by Spatialest  AppHbmtComstNombr Signature*  AppallantEmail" Date CA-GwMOaw witht thisa appeal.  Sign  Non-ownera appellantsr mustincludea notarizedp power-o ofattorneyf forms signedbyt thep property  COMPER by Spatialest  Map  sNearby  de  7    3/15/2021  QUESTIONS?  8    3/15/2021  IHem C.1-12    Village of Marvin Council Retreat February 19, 2021  S  EA-.4,199447 Tlon Con  H CAROY  Retreat Agenda Mission/Vision Statements CIP Fund Balance Reserves FY21-22 Priorities Roads New Town Road Petition GO Bonds Financial. Analysis Road Funding Plans Lunch Departmental Presentations Village Hall Final Approvals Park Debt Other Misc. Topics  State of the Union-County Commissioners and Sheriff  1    3/15/2021  Mission/Vision  Council Mission Statement (Adopted 5/28/2020)  We strive to create a vibrant community with high quality of life through transparent leadership, efficient governance and responsive services.  Council Vision Statement (Adopted 5/28/2020)  The Village of Marvin will be a welcoming and vibrant residential community with amenities that create community, offer recreation and celebrate  heritage.  A Year in Review: 2019-2020 Accompushments $500kE Backt toF FundB Balance/Net Position! Doubled! $1MParkl Infrastructure GrantA Awarded (contingent on MHD) 20201 Land-u usel PlanA AND2 2020P Parksa ando Greenways Master PlanA Adopted; 160DF Rewrite Newl lawe enforcement officer anda additionals staff( (Finance, Park, Clerk, Tax Collection) Roads( (NewT Townr Road; 34RABR Revisions and CRTPOFunding Release; 10035 Curb/Gutter Repairs)  Villagel HallR Revisions Misc. Others Newv Websitel Launched TownHallE Event Brandingw withN News Streets signs Launcho ofc competitive benefit packaget to Retain/Attract Quality Employees Year-F RoundP Peakl Traffic Controla at MarvinR Road/Newl TownR Roadi intersection $40,000+ inc capitalr needsf for parks andr recreation; Feasibility Study ofN Marvin! Heritage District Disc Golf Upcoming  New Trails (Tullamore Ph2;A Amber Meadows; MarvinE Efird; Preserve) New Parkl Infrastructure Damg/ommnyCamtm, FirstA AnnualA Appropriation to Greenwayz andl LoopE Expansion Capital Projectz ando Committed Fundingt to MARSH  2    3/15/2021  Va 0520:  TIIIS NAED SMISS MAIBI IGN  4 D47 VE a MA: 17.01 12.016 15.0%  SeneraiGoverrment,  Audit Highlights  Financiall Highlights  At the end oft the curent fiscal year, unassigned find balance fort the General Fund was $1,095,473, or approximately 100.1 1490 of the total general fund expenditures for thes year. This is ani increase over the priory years wherer unassigned fimdb balance was 65.749ooft totale expenditures. Unassigned findb balance asa percentage of total expenditures! has consistently exceeded the Village Council's goal of 8%0 as setinit its Aso ofJ Jue 30, 2020, the Village ofM Marvink hadS1,937,056i in fiundl balancest thaty were either committed or assigned for particular purposes, such: as Capital Projects, Parks and Recreation, Land Acquisition, Road The Villagec ofMarvin'st totali net! position increasedb by $5,228,882, whichy represents more than 4590 ofthe net position. This was mostly duet to the Villagei inheriting $4,877.6061 ini roads from the North Carolina Department of Imnsportation. The Village of Marvin nowl bears the responsibility ofr maintaining these  fundb balancep policy enactedi inJ June, 2012. Improvements: andI Loop! Projects.  roads.  3    3/15/2021  Audit Highlights  Thel Villaged ofMarvin'sNet Position Figure2 Govemmental Govemmental Activities Activitics 2020 2019 3.160.816 2,713.271 $.650.791 3.863.247 11.811.607 6.576.518 75,098 40.729 48.831 69,902 99.679 34.636 145.510 101.535 5.145 8.650.791 3.863.247 79.976 11.733.050  Curenta andothera assets Capitalassets Totalassets DeferedOiflowsof Resouuces Curent! liatilities Long-termnli liabilitics Totalliabilities Deferrediflowsof Resources Netposition Neti investmenti in capiralassets Unrestricted Totalnetposition  49.327  Fund Balance Reserves  FINDBALANCES Nons Spendable Prepaidespense Restricted Stabilization! by States Statute Streets Conmitted Paksa andrecreation Capitalprojects find Assigned Land acquisition Roadi improvements Loopp projects Capialasetirphcememt Futurec capitalprojects Villages signs Reserves Unassigned Total fundbalauces  900 61.635 18.341 142.762 364,797 99,914 127,012 15.659 7.947 20.000 161.585 1.095.473 2.116.025 997.350 3.113.405  900 61.635 18.341 142.762 997,380 997.380 364.797 99.914 127.012 15.659 7.947 20.000 161.585 1.095.473  4    3/15/2021  CIP 2022-2026; AlL Funds  FY21-22  FY22-23 FY23-24 FY24-25 FY25-26 FUTURE  TOTAL  $ 1,652,900 $ 1,506,048 $1,118,935 $1,676,227 $1,575,009 $ 2,655714/510/84,83  Capital Improvement Plan FY: - 22-26  CAPITALE REQLEST Inikrar andStarageB Building PaksRec LakesideCemider PakT TalEnhantemeats ParksRee FimesT Trail PhygseniRephacenatr ParksRes PaskingExpaation AB:SLadHrdrapat ParksRec Wayfinfings Sims ParkRec Subtotal: GmmyCphbwPu Greenway:Capita! GrmaiCpisahatal VallageHal VillageCenter District PedeitiReage) Famer' Maket Amphiheatre Admins Subtotal: RoadRSPln PomelIBills Subtotal: TOTALS  DEPT. PaksRes ParksRec ParisRes ParksRec Admin Admin Admin Adain PowelBil  FY21-22 FYI-13 FY3-14 FY24-15 FY15-16 FUTURE TOTAL  7,500 10,0005 60,000 $ 15.000 10,000 $ 15.000 57,500 60,000 1,000,000 450,000 $ 40,000 $ 50,000 50,000 1,000,000 590,000 340,000 350,000s 109,405 350,000 109,405  7,500 $9,000 15,000 10,000 $5,000 40,000 10,000 30,000 30,000 30,000 177,500 1,000,000 900,000 40,000 1:0,000 50,000 50,000 40,000 2,120,000 $53,423 131,209 $ $53,423  10,000 20,000 20,000 10,000 60,000 300.000 150,000 40,000  25.000 25,000 20,000 45,000  25,000  245,400 $ 746,640 718.935 1326310s 1,442,120s 2,454,505 6,933,910 245,400 746,640 $ 718,935 1,326,310 1,442,120 2,454,505 6,933,910  150,000 154917s 107.S59 $ 131,209 154917s 107,$59  1.651900s 1.506,045 1,118.935 1,676177 1,575,009 $ 2,655,714 $ 10,184,833  5    3/15/2021  Budget Priorities Intro  FY21-22 CAPITALPROJECT PRIORITIZATION  Assigned Priority (1-15) Village Hall Park Enhancements Additional Parks Space Park: Bathrooms (near newF Picnic Shelter) Park/Maintenance' Truck and Trailer/Storagel Room Park Toddler Playground Dog Park Wayfinding/C Community Branding Farmer's Market Amphitheatre Space Hardscape/L andscapel Roundabouts Pedestrian Refuge/Li ights (Marvin Creek/Joe! Kerr) Pedestrian Refuge/Li ights (Near Innisbrook) Main Playground Replacement  Project  Cost (Estimates only) $1,800,000 $50,000 $2,000,000 $150,000 $100,000 $25,000 $40,000 $50,000 $50,000 $50,000 $15,000 $40,000 $40,000 $75,000  Rank Budget Priorities Village Hall Wa/linding/Communlys Branding Hardscape/landscapel Roundabouts Farmer's Market 5 Amphitheatre! Space 6 MainP PlaygroundF Replacement 7 Pedestrian Refuge/lights (Marvin Creek/loek Kerr) PedestrianF Refuge/lights (Innisbrook) ParkE Enhancements 10-TIE Park/Maintenance' Trucka and Trailer/Storage Room 10-TIE ParkT Toddler Playground 12 DogPark 13-TIE Park:Bathrooms 13-TIE Additional Parks Space  Budget Priorities, FY2 21-22      BudgetPrioritles    3/15/2021  Top Five Council Priorities  1. Village Hall  2. waylinding/communiy Branding 3. Hardscape/landscape Roundabouts  4. Farmer's Market 5.A Amphitheatre Space  Tax Increase Feasibility  N22-B2N-2Y FY25-26 Future Years  R1 0 R2 1cent R3 1cent R4 0  0 0 0 0  0 0 1cent 0  0 0 0 0  0 0 0 0  0 0 0 1cent 5cent  R5 5cent 5cent 5cent 5cent 5cent  7    3/15/2021  Budget Priorities-Non Capital  Rank Non-Capital Project  V  1-TIE Newsletter/Communication/Social Media 1-TIE Assessing Other Services (such as Solid Waste Collection) 1-TIE Assessing Downtown Corridor 4 Voluntary Annexation Efforts 5 Traffic Circle ReimbursementPlan 6 Candidate Questionnaire forWebsite 7 Assessing Board Stipends 8 Assessing/Changing Office Hours  Village Hall Debt payments  20-Year Term  MaturityDate 4/1/2022 90,000 4/1/2023 4/1/2024 4/1/2025 120,000 4/1/2026 120,00 4/1/2028 4/1/2029 4/1/2030 4/1/2031 4/1/2032 4/1/2034 4/1/2036 4/1/2037 4/1/2 4/1/2010 Averag  800,000 50,000 850,000 3.25%)  Interest Rate  3.00%  Interest  50.000 000 50,000 50.000 50,000 7.500 50,000 50,000 000 $1.000.000 $ 313,417 $1.313.417  42,  041  FIRST/TR  8    3/15/2021  Roads Plan, New Town Petition, GO Bond  Powell Bill Funding Powell BiIR Revenue StartE Balance asof1 10.13.2020 Prior Bal" "Roll forward" October 20201 1stA Allocation Jan2 20212 2ndA Allocation Total: FundB BalanceA Appropriation GrandT Total: Expenses GeneralExpenses EmergencyF Repairs NCDOTF Prior Commitments- Villages Share Roundabout (RAB) Match Providence Sidewalk STIPN Match Other Project Matches Total: Balance/Roll-f forwarda amount  FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28 FY29 FY30 18,341 61,140 33,940 7,332 (4,868) (126,805) 994 15,905 138,705 130,296 73,900 73,900 73,900 73,900 73,900 73,900 73,900 73,900A 73,900 73,900 73,900 73,900 73,900 73,900 73,900 73,900 73,900 73,900 73,900 73,900 166,140 208,940 181,740 155,132 142,932 20,994 148,794 163,705 286,505 278,096 166,140 208,940 331,740 155,132 142,932 20,994 148,794 163,705 286,505 278,096 YTD FY22 FY23 FY24 FY25 FY26 FY27 FY28 FY29 FYBO 10,000 $ 15,000 $ 10,000 $ 15,000 $20,000 $ 25,000 $25,000 $ 25,000 25,000  150,000  $1 109,408  $ 143,137 11,600 100000 50000  100,289 7,600  $131,209  105000 115000 $1 150,000  75,000  50,000 $ 50,000 $ 50,000 $ 50,000  $105,000 $175,000 $324,408 $ 160,000 $ 269,737 $ 20,000 $1 132,889 $25,000 $156,209 $100,000 61,140 33,940 7,332 (4,868) (126,805) 994 15,905 138,705 130,296 178,096  9    3/15/2021  New Town Road Petition  Estimated Cost to repair Estimated Revenues = <$5,000/year Benefits  Complete control over speeds, future widening projects, ability toi implement design standards (medians, trees, sidewalks, decorative stamping, sidewalks, etc.)  Cons  Costly to maintain and bring up tos standard against liability claims Would require strong agreement for RAB share  Liable for all future repairs and necessary inspection for preventative maintenance  Break for Lunch  10    3/15/2021  County Representatives  Chair Richard Helms  Vice Chair Dennis Rape  Sheriff Eddie Cathey  Richard.Helms@unioncountync.gov msapneaNnacsN MicAtkeunoRonw go  State Representatives  Rep. David Willis Davd.Wilsencleg.net 919-733-2406  Senator Todd. Johnson od.ohnsonenctes.net 919-733-7659  11    3/15/2021  General Obligation Bonds  Used to fund specific projects Voter approved Does equal a tax increase Lengthy process  There is a cost associated withi issuance  General Obligation Bonds Timeline  Bond Issuance Timing areissued (publicn marketvs. bankn market) Thef followinghighlights generalt timing/ stepsn necessaryf fore eachn market.  Upony votera approval. thefi financingp processc cant begina andtypicallyt takes2 2-3n monthsd dependent onther marketinw whicht the bonds  Public Sale  Bank Placement Date Task  Date  12    3/15/2021  General Obligation Bonds Repayment  Debt Service Comparison  Thef followinga analysis anestimatedd debts services schedulef fora $3r millionb borrowing  over1 15 and2 20y years. FiscalYea 000 2023 96,000 296,000 024 200.000 38,000 00 025 200,000 60,000 200,000 72.000 2027 200,000 64,000 264,0 56,000 48,000 31  2020 2021 2022 2023 2024 2025 2026 027  3.000.000 577,500 3.577,500  General Obligation Bonds Repayment  $1M at 15 years at 4%= = $90,000/year $1.5M at 15 years at 4% = $135,000/year $2M at 15 years at 4% -$180,000/year  13    Ikm C.13.a.  3/15/2021  2021 Village of Marvin  Council Retreat Planning and Zoning  Rohit Ammanamanchi, Village Planning & Zoning Administrator  Outline  2020 in Review, Planning 2019 Resident Survey Land Use Plan & Future Land Use Map Parks and Greenways Master Plan Annexation Drive, and Update Planning Intern, Matthew Blaszyk NCI Main Street Conference CPNI/NC Growth' Workshop on Village Center Marvin Heritage District Strategic Plan Committee DFIEconomic Feasibility Study  1    3/15/2021  Outline  2020 in Review, Zoning Marvin Gardens Regular Permits and Conditional Use Permits Code Reorganization Union Municipal Alliance (WUMA) Closeout of Existing Subdivisions The Preserve at Marvin (101 homes on1 113 acres) The Courtyards at/ Marvin (61 homes on 20 acres age-restricted) Upcoming Subdivisions in/ Marvin Belle Grove Phase 2 (16 homes ina an existing neighborhood) Broadmoor (62 homes on 86 acres) Barcroft (27 homes on 41 acres)  Union County 2050 Comprehensive Plan, Rezoningsi in the area, and the Western  Outline  2021 Looking Ahead Planning Assistant, Tom Weitnauer Next Steps for MHD Annexation Drive, continued Code Reorganization Review and Adoption New Subdivisions  The Gates at/ Marvin (61 homes on 19 acres, rural subdivision) The Estates of Marvin Branch (20 homes on 28a acres)  2    3/15/2021  2020 in  Village of Marvin/ Futurel Landl Usel Map  Possible Vilage Center Subzones"  Review,  Land Use Planning  In-2019, the! Resident Survey was completed and distributed, resulting in a report which has guided most policy and planning decisions in 2020 Inl November 2020, the! Land Use Plan was adopted, which updated the Village'sLand Use goals from 2004 and incorporated a new Future In August 2020, Marvin Council and Staff began efforts to voluntarily annex the areas in our Our summer intern, Matthew Blaszyk, was highly valuable in helping create plans adopted in 2020  Land Use Map  Legend uncyumas SMSET -RAs  vicinity  2020 in Review, Parks and Greenway Planni  InJune 2020, Destination by Design helped us create a Parks and Greenways Master Plan, which reaffirms our commitment toi improving the walkability and open space in Marvin, and identified funding sources In! December 2020, Marvin was awarded $1,024,0501 in Discretionary Funding through CRTPO for the construction of the Marvin Loop Trail, with respect to the connection of the Marvin Heritage District  Greenway Plan  3    3/15/2021  2020 in Review, Village Center Planning In/ March 2020, the Planner and Planning Board Chairman went to New Bern, NC to attend the! NC Main Street Conference. Here, we made many connections, including NCGrowth, and were exposed to a wide variety of factors of downtown development InJ June 2020, NCGrowth and Construction Professionals Network Institute (CPNI) helda a 2-day virtual workshop on the Village Center, and provided a thorough report with One of those recommendations was to create a Strategic Plan and Committee, which Also around this time, the district was officially named the Marvin Heritage District Inl November 2020, Development Finance Initiative (DFI) was hired to conduct an economic feasibility study on the viability of the low-density downtown district concept?  several recommendations  was formed of 9 members in September 2020  2020 in Review, Zoning  In October 2020, The Publix at Marvin Gardens opened its doors for thet first time, becoming the Village of Marvin's first commercial  establishment since inception  Alsol recei 250 homé 200 W 150 InSur 100 Keast devel 50 NCG  Marvin Zoning Permits Per Year  ePermits eExpected2 2020  In Sey. 2005 20062 2007 2008 20092 20102 20112 20122 2013 2014 2015 2016 20172 20182 2019 20202 2021 area formed an alliance called WUMA to lobby Union County regarding opposition to high-density development, infrastructure issues, and other locally commoni issues  4    3/15/2021  2021 Looking Forward  InF February 2021, Marvin hired a planner from N-Focus to assist with all planning efforts, notably the Marvin Heritage District Planning, Code Reorganization Adoption, and Site Reviews for upcoming Developments The Annexation Drive will bei in full force, requiring outreach from Staff and Council, as well as significant efforts from the Planner, Clerk, and Tax Collector Marvin Gardens will have -20 tenants and 4 outparcels apply for zoning permits. The Gates at Marvin, a 6H home rural subdivision on 19 acres on Waxhaw-Marvin Road The Estates at Marvin Branch, a2 201 homes subdivision on 28.5 acres on. Joel Kerr Road  So far, Marco's Pizza is the only approved: zoning permit. Two new neighborhoods have been proposed in Marvin:  Thank you!  We are looking forward to an amazing year in 2021!  5    3/15/2021  Tten C.13.6.  2021 Village of Marvin Council Retreat: Marvin  Heritage District Rohit Ammanamanchi, Planning & Zoning. Administrator  Current Progress  September October 2019: Resident survey shows majority support for VCD  January-March 2020: Preliminary concepts created March: 2020: NC Main Street Conference April-June 2020: Renderings commissioned June 2020: CPNI/NCGrowth Virtual Workshop August 2020: Strategic Plan Committee Formed September 2020: District named Marvin Heritage District described in the 20041 Land Use Plan  November 2020: Land Use Plan adopted, reaffirming the desire for MHD as originally November 2020-February 2021: DFI hired to conduct Economic Feasibility Study  1    3/15/2021  Next Steps  Refine Design in coordination with properly owners (February March: 2021) Run one more program scenario with DFI (April - June 2021) Do aT Traffic Impact Analysis (July -September 2021)  Complete Strategic Plan and Zoning District (July - September 2021) Establish Municipal: Service District (MSD) and Adopt Zoning District  (October - December 2021)  ecommendations to Improve  Feasibility  The economic analysis from DFI suggests that we need to make changes to designs and funding partnerships to make our vision feasible for developers Allowr more density ons specific parcels and use that top pay for opens space on other  Increasel Density parcels  Allow ager restricted homes onp parcels orp parto ofp parcels  Consider as senior care center Decrease Open Space Village pays for Opens Space  Village pays tol build parking and lease to owners  Consolidate design aspects such as residential, park space, and parking  2    3/15/2021  The Next Step  This ist the Staffr recommended: scenariol based on Planning Boardi input and Staff asks properly owners to submit what they desire fort theirp properly.gather their interests and: synthesize themi into ar news scenario, and then ask DFIto  available! budget for this fiscaly year: analyze finals scenario created by Staff  Other optionso are:  Hire DFI to conduct engagement with properly owners  Staff create news scenarios and estimatet feasibility based on DFI assumptions  Discontinue: study of district  The Next Step  The following slide contains an example of how the program can be rearranged, however, more options have tol be considered before a The Staff request today is for Council to give direction at al higher level on what should bet the next step, and to think about (but not to decide today) what partnerships and revisions could be amenable to you.  scenario is presented to Council.  3    3/15/2021  Housing Allowance Regllocation (example) All properties including Churches: 125 acres  llacres: 11 Homes (1.0). LOW Commerdial  47acres: 75 Homes (1.6) 10-15 acre park No Gommercial  D)  P NOHdines ethodist Church,  // lew TowmRd  26 aerès: 28Homes.o) Low Commercial  mgomdlpao or Civic  Eyen though the West Node yas 1.61 units/acre ini this example, the overall density of the districtiss still 1.0: 125 homes on 125 acres 1.6units/acre consolidatedi would resulti ina 13acres: desirable return %, and allow US tos subsidize low-density commercial & ppen space for the rest of thej properties  pns South 9 9  Proviey 13 Homes (1Q) Low Commercidl  Consolidation of program, and  partnerships is key  Staff preliminary assessment is that the district can be made feasible with clever rearrangement of design and funding streams, without sacrificing Fore example, housing allowances and the 30% open: space can be consolidated and reallocated to af few large properties, which would allow a density on some properties of up to -1.6 units/acre but keeping a density Additionally, focusing the housing allowance on a few properties would allow US to generate more MSD Revenue and payf fori the preservation of open space on other properties, thus bumping up their feasibillynumbers  the overall character of Marvin  of1.0 units per acre ini the district overall.  4    3/15/2021  Staff Recommendation  Again, preliminary conversations about the design revisions may be had at this time, buti itist to early tor make decisions on the proper final design However, Staff requests direction ont the next step needed to progress towards the design that works for all: property owners, the government, Staff and Planning Board recommend that the next step should bet to coordinate with property owners about the DFI report and ask themi to submit to US what their desired improvements would be. The next steps after that, which can be revisited for discussion in March, would be for Staff to synthesize landowners' comments into a final scenario, and contract DFI to do an analysis on that scenario.  andi the residents and village at large.  5    3/25/2021  Tten C./3.d.  VILLAGE OF MARVIN  PARKS AND RECREATION  FLASHBACK  Jan 1 2017; Park Manger position starts  1F Full Time (Park Manager), 2 Part Time (Park Maintenance  Associates), 1 Seasonal (summer) part fime  3 Events per year (Movie Night, National Night Out, Tree Lighting) 1SN Natural surface trail still in planning phase Tullamore Phase 1) Marvin Efird Park celebrates 5th birthday (May 2017) Barn Rental revenue: $5k annual avg (2016 and 2017)  1    3/25/2021  MOVIE NIGHT  NATIONAL NIGHT OUT  TREE LIGHTING CEREMONY  2    3/25/2021  TRAILS:  TULLAMORE PHASE 1BUILT (DECEMBER 17) -FIRST.25 MILES OF NATURAL SURFACE  FAST FORWARD TO 2019 & FY 19-20 STAFF: 1 Full Time Park Manger, 2 Part Time Park Maintenance Associates, 1 Weekend Park Maintenance Associate, 1 Seasonal Summer Part Time Associate Barn Rental Revenue up almost 200% $8k-2018, $9500-  2019)  Over 2 Miles of Natural Surface Trails  4thE Event added *Full Time Planner on Staff  3    3/25/2021  EASTER EGG HUNT EVENT (SPRING 19)  TOWN HALL TRAIL (DEVELOPER)  4    3/25/2021  AMBER MEADOWS TRAIL DEVELOPER/ VILLAGE)  TULLAMORE PHASE 2 TRAIL  5    3/25/2021  MARVIN EFIRD PARK WALKING TRAIL (19-20 CIP)  TREE CLEAN UP: (19-20 CIP)  HL    3/25/2021  PRG MASTER PLAN (19-20 CIP)  PARKSAMDO OREENHAYS MASTER PLAN  Conceptual Greenway Plan Villagec ofN Marvin  EDES  PICNIC SHELTER (19-20 CIP)  7    3/25/2021  PRESENT DAY & FY 20-27  Current Staff; 1 Full Time Public Facilities Manager,1 Full Time Park Supervisor (position currently vacant, potentially to remain vacant or dissolved), 2-4 Part  Time ParkA Attendants  Park usage is up (Revenue is down...Thank you Covid) New Website with New Scheduling Software (Feb/ March 2021) New Fee Schedule (no parking passes, increase in Professional passes) Village Vehicle funded (Thank you council) and ordered  Cohesive Staff Supportive Council  Code Enforcement Contract Awarded  CIP ITEMS FOR 20-21  Playground Equipment Repair: Fixed in house/ Money put back into budget  8    3/25/2021  ROUNDABOUT LANDSCAPING  vergreenT Trees  Grasses Grass  prapedlun  Annuals  REMAINING CIP ITEMS FOR 20-21  Playground Drainage Fix (contract awarded at Jan council  meeting)  Community Gardens Re-build (to be completed by June 21)  Parking Expansion (postponed/ money moved to another  budget item)  9    3/25/2021  FUTURE GOALS 1-18 MONTHS Development of Sponsorship Policy Disc Golf Course at MEP Fitness Trail at Park and on Loop  CIP 21-22  10    3/25/2021  PARK TRAIL  ENHANCEMENTS: $15K  SMALL CONNECTIONS FROM POPULAR AREAS TO WALKING TRAIL  TRAILER/ STORAGE: $7500  LAKESIDE CORRIDOR: $10K TEMP BATHROOMS, LANDSCAPING, TRAIL CONNECTION  11    3/25/2021  PLAYGROUND REPLACEMENTE $15K  ONGOING, POSSIBLY REPLACED WITH POCKET  PARK  FITNESS TRAIL: $10K, POSSIBLY RAISED VIA  SPONSORS  AND FINALLY, ONE MORE REQUEST.....  12    3/25/2021  MY OWN OFFICE IN A BRAND-NEW TOWNHALL  DEREK DURST Publici Facilifies Monager-Vilage Of Marvin  AK  13    Ttem C, 13..      8  S I  S  I  e  8 I  0 8    8  e - C  8  I  3  6  I  6    C e  C C O    S  E  6  D - -  -  - -  -    5 8 e d9 S 8 a E  3 -  5 @  3  - - -  U e N 3 @ =    e  -  6  1n a 8  A S € 0 a E  I €  e  e I  I  :  o 9 A I    E  /    A B  s la de @ 6 o 6 le S 8 6 e E a @ e * 9) e 8 0 0 6  - V a  - a S  in e  2  - 8 E 0  O  - @ 8 9  à I  D 6 6  S    U D 8 9 a  e a W 3  e n 9  E  D  6 - 9 S  8 I  E = o @ @ - 8  I  E E 6  @ S    5   I  6 9 @ 8  I  E  e s  3 $ 9  8  S  €  8  (  I  M  I  @ -  a S  -  9    €  a -  0 8 9  S  U  I a  8  6  I  I  8  I  -  =  6  - I . 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