Town ofMicro  Board of Commissioners Meeting MINUTES  Tuesday - January 10,2023  7:00 p.m. Micro Town Hall  unty lisbro  Elected Official Present: Mayor Parnell Mayor Pro' Tem Worley Commissioner Stanley Commissioner Garcia 1. CALLTOORDER  Others Present: Lee Worsley -TriangleJCOG Kimberly Moffett, Interim' Town Clerk Macon Jones, Police Chief Johnny Dixon, Public Works Director  Mayor Parnell called the meeting to order: at 7:00 p.m. and led everyone. in the Pledge of  Allegiance. Commissioner Stanley offered the Invocation.  2. PUBLIC COMMENT  Ms. Doris Sims was present. She wanted to discuss her current situation. Shel has a single wide mobile home on property that is currently zoned R-10. She stated the present mobilel home is in disrepair and she wanted to replace it. The Code of Ordinance does not allow for another single wide tol bej placed in al R-10: zoning: area. Her options include replacing the single wide with a double wide and this would require her to go through the Special Use Permit process or  she could repair the current: single wide. 3. ADJUSTIMENT/ADOPTION OF THE AGENDA a. Adjustments to the Agenda  Requested that the: agenda be: amended to add items 10f8 & 10g under New Business with reference to applications received fori in-town vacancy on the Planning Board.  b. Adoption of the Agenda ACTION: Motion: Second: Vote:  Adoption of Agenda with adjustment as noted  Commissioner Garcia Commissioner Stanley Unanimous  4. CONSENT AGENDA  (Items on the consent agenda are considered routine in nature or have been thoroughly discussed at previous meetings.. Any member oft the Board may request to have an item  removed from the consent agenda for further discussion.)  a. Draft Minutes  December 13, 2022 - Regular Meeting    ACTION: Motion: Second: Vote:  Adoption of Consent Agenda as Presented Commissioner Worley Commissioner Garcia Unanimous  5. SPECIAL PRESENTATION/INTRODUCTIONS  FINANCIAL REPORT 7. PLANNING BOARD REPORT a. Planning Board Report  Presenter: LC Smith, Planning Board Chair  Mr. Smith, Chair of thel Planning Board was present and provided a report on the recently held January 3, 2023 Planning Board meeting. He stated a rezoning request for 120 E. Fayetteville: Street was received. Mr. Sebastian was applicant and did not attend the Planning Board meeting, sO no: action was taken. Mr. Salinas submitted an. application for a subdivision. Hej presented the plat that showed 4 separate dwellings as well an additional ofar new: street. He was advised that this request would need to follow the major subdivision process. Mr. Smith further stated that Mr. Salinas advised he intended to use septic system. Itwas stated that) he was provided with the proper Mr. Smith stated the Planning Board had received and reviewed an application fora duplex, which is a Special Use Permit. Hes stated the public hearing for this request will bel held at the February 14, 2023 Board of Commissioner, meeting. This hearing willl be Mr. Smith stated the Planning Board adopted their 2023 meeting schedule. Mr. Smith stated zoning request for: accessory buildingl located at 300 Oak Grove Inn Road was reviewed by the Planning Board and it was the consensus of Planning Board the: application was complete and recommended approval. There was brief discussion regarding this item and the current process for zoning permits. Mr. Smith stated the board of commissioners had requested that the Planning Board review all applications Mr. Smith stated hel believed the ETJ will begin to experiencel huge growth and shared his concerns about the current. sewer ordinance, zoning administrator,; and havinga subdivision administrator to ensure all guidelines are followed. He: spoke about several subdivisions being planned. He stated the Planning Board recommended an amendment to: zoning ordinance Section 3-102-5 regarding substandard lots. Itwas stated that at text amendment is required to come before the Board of Commissioners Mr. Smith also addressed currency in-town vacancy on the Planning Board and two upcoming ETJ vacancies. Mr. Smith will contact Mr. Holloman regarding resubmission  application and he willl begin the process ofj planning.  aq quasi-judicial proceeding.  and make recommendation to thel board for final approval.  during al Public Hearing.  ofapplication for ETJ position.    Mr. Smith offered his appreciation to thel board and shared his confidence in thel board. He offered his thanks for being ablet to: serve ont the Planning Board and wished everyone all thel best. The Commissioners and Mayor thanked Mr. Smith for his  dedication and service on the Planning Board.  8. POLICEI REPORT  a. Police Department Monthly Update Presenter: Macon Jones, Police Chief  Chief Jones stated money from sale of] Impala would be received shortly. He further stated that thel hiring process for a part time position would begin shortly. He stated he had requested a meeting regarding a School Resource Officer (SRO) with Dr. Pearce: and asking commissioners toj provide theira availability for meeting. Chief) Jones stated he has recently had several folks asking about solicitation and the Chief provided them information regarding the ordinance. He: stated there wasa a good turnout fort the New Year's Event celebration and shared some details abouta possible proposed Bingo  event.  9. PUBLICHEARINGS 10. OLD BUSINESS  a Triangle) 4 Assistance to' Town of Micro Update  Presenter: Lee Worsley, Executive Director. - Triangle J Council of Governments Mr. Worsley provided a monthly update and offered his thanks to board and staff. Mr. Worsley reminded that it was time to begin scheduling works session(s) tos set up FY" '23-'241 budget. He reminded this budget must! be: adopted by July 1, 2023. Commissioner Stanley asked ifTriangle JV would assist with the upcoming budget Mayor Parnell offered his thanks and appreciation tol Mr. Worsley and Ms. Moffett. The Mayor stated everyone on thel board wants thel best for this town: and these issues willl be solved. Headded whilei it won'thappen overnight, it will be solved.  Hej provided background of COG and assistance.  and Mr. Worsley stated he would bel happy to assist.  b. Auto Draft Payment Updates  Presenter: Kimberly Moffett, Interim Town Clerk  Ms. Moffett reported that a permanent fix in place from software company. Ms. Lee willl be working with KS Bank to have them make a minor change on their end for this fix to continue to work. Ms. Moffett reported that Ms. Lee continues to provide  information and have sign citizens up for Auto Draft.    C. Audit(s) Update  Presenter: Marty Parnell, Mayor  Mayor Parnell stated this information was previously discussed.  d. New' Year's Eve Celebration  Presenter: Katy Garcia, Commissioner  Commissioner Garcia provided an update. She stated the event went very well and stated he had had received great feedback. She further added she was hopeful this  would become an annual family holiday event. VasCADA Agreement Extension Presenter: Johnny Dixon, Public Works Director  Mr. Dixon stated this item is alreadyi in budget. Contract needs tol be renewed. Itis based and provides immediate notification of any issues. Very small increase from  web previous  contract. Itis an essential service.  ACTION: Motion: Second: Vote: f. Bingo Event  Approval to. Authorize Agreement Extension  Commissioner Worley Commissioner Coy Unanimous  Presenter: Commissioner Garcia  Commissioner Garcia stated plan are underway for a possible Bingo event to be held on February 1, 2023. This event would be held at the elementary school beginning at 7:00 p.m. She added final details are: still being worked out. She also asked thati if anyone had any suggestions for donation of prizes to please reach out to her and There was discussion about creating an event calendar. Mayor Parnell stated he would like to see the number of annual events put on by the town increased. He shared his fond memories ofall the carnivals, turkey shoots and other events from his  share that information.  childhood in Micro.    g. Planning Board Applications  Presenter: Kimberly Moffett, Interim Town Clerk  Ms. Moffett stated there was currently one in-town vacancy on the Planning Board. She stated that to date two applications had been received, with one being received only Copies oft the applications were provided to the board. Due to the late timing of receipt of applications, the board will consider both applications and discussion potential appointment during the scheduled work: session to be held this Saturday - January 14, 2023.  yesterday.  11. NEW BUSINESS 12. BOARD REPORTS  Mr. Smith again offered his sincere appreciation to all the board members for stepping up and doing the work oft the town. They offered their appreciation for Mr. Dixon stated losing Mr. Smith on Planning Board would be: al huge loss to the  the support. town. 13. CLOSEDSESSION 14. ADJOURNMENT a. Adjourn thel Meeting  With there being nothing further the meeting was adjourned at 8:12 p.m.  ACTION: Motion: Second: Vote:  Motion to Adjourn. Commissioner Garcia Commissioner Stanley Unanimous  Duly adopted this the 14th day ofl February, 2023 while in regular session.  ATTEST:  E  CKuy AlMoictt Kimberly A. Moffett, CMC, NCCMC  Town Clerk