OF  Town of Micro  Board of Commissioners Meeting MINUTES  Tuesday - March 14, 2023  7:00 p.m. Micro Town Hall  G Counts? lablisbeo  Board Members Present: Marty Parnell, Mayor Kevin Worley, Mayor Pro Tem Coy Stanley, Commissioner Katy Garcia, Commissioner  StaffPresent: Lisa Lee Macon Jones Johnny Dixon Others Present: Nancy Medlin, TriangleJCOG Cory Hartsfield, Planning Board  1. CALL TO ORDER Call to Order Pledge of Allegiance Invocation  Mayor Parnell called the meeting to order at 7:00 p.m. Hel led everyone in the Pledge of  Allegiance and Commissioner Stanley provided the Invocation.  2. PUBLIC COMMENT  Residents were present and asked the Mayor and Commissioners who caused the current Itv was requested that ai microphone be used by the Commissioners when they speak and also that a microphone be used at the podium, as it is difficult to hear everything that is  financial problems and further questioned who would be responsible.  being said.  3. ADJUSTMENT/ADOPTION OF THE AGENDA a. Adjustments to the Agenda discuss the Community Building. b. Adoption oft the Agenda ACTION: Motion: Second: Vote:  It was requested aj newitem be added under New Business. Item #10b will be added to  Adoption oft the Agenda with adjustment as listed above  Commissioner Garcia Commissioner Stanley Unanimous    4. CONSENT. AGENDA  (Items on the consent agenda are considered routine in nature or have been thoroughly discussed at a previous meeting. Any member of the Board may request tol have an item removed from the consent  agenda forf further discussion.) a. Draft Minutes ACTION: Motion: Second: Vote:  February 14, 2023 DRAFT Minutes - Regular Session  Adoption oft the Consent Agenda as Presented  Commissioner Garcia Mayor Pro Tem Worley Unanimous  5. SPECIAL PRESENTATIONS/INTRODUCTIONS  Commissioner Garcia shared information about the vendor/craft fair. She also stated she was currently working with Kingdom Building Ministries on the Easter Egg Hunt which is scheduled tol bel held on! Saturday - April 8, 2023 at1 10:00 .m. Ms. Jones, who is with Kingdom Building Ministries, requested to bel kept in the loop regarding any town events. There was also discussion regarding: a banner for the Egg Hunt as well as the possible need  for candy for the eggs. 6. FINANCIAL REPORT  Will be presented in conjunction with Item 10a - Old usines/Prlangle/VPdate  7. PLANNING BOARD REPORT a. Planning Board Report  Presenter: Cory) Hartsfield, Planning Board Member  Mr. Hartsfield provided a report on the previous Planning Board. Additionally, a written report was provided in the agenda packet. Mr. Hartsfield also announced that he has had to submit his resignation from the Planning Board as he will be relocating back to his hometown. He thanked the Board for the opportunity to serve and offered his  appreciation.  A Certificate of Appreciation was presented to Mr. Hartsfield.  8. POLICE REPORT a. Police Report  Presenter: Macon Jones, Police Chief  ChiefJones provided a report of recent events in the town.    9. PUBLICHEARINGS  a. Rezoning #2023-05-RZ- - Residential Agricultural (RA) to Commercial Hwy. (CH) Presenter: Cory Hartsfield, Planning Board & Gary Wheeler, Applicant  Oak Grove Inn Rd/Pickle Rd/lacksonville Lane  The public hearing was opened at 7:15 p.m. Mr. Hartsfield from the Planning Board reported this item was heard before thel Planning Board in February. Hej provided He stated an application to rezone the above parcels was recently received and further advised that when the property owner purchased the property backi in 2006, he was advised the zoning was Commercial Highway (CH). Additionally, he was given a document from the Town of Micro that showed the zoning was Commercial Highway (CH). However, ita appears that the propero documents were not created nor filed with the county to change Iti is the recommendation oft thel Planning Board that this rezoning be approved. Itwas further agreed that Mr. Wheeler will provide an updated map oft the parcel that will be removed from the requested rezoning to Commercial Highway (CH) and remain as  background information regarding this rezoning.  GIS files and maps.  Residential Agricultural (RA) as soon as he had it available.  Mr. Wheeler, the applicant, was present. Mr. Wheeler shared additional information about the request. He: stated he was not aware that his property was not: zoned as Commercial Highway (CH) until he recently saw at town zoning map and noticed his property was shown as. Residential Agricultural (RA) zoning and not Commercial Highway (CH) as he was told and believed it to be. He stated upon recent conversation with staff at the town, it was discussed and suggested thel best course of action would be to proceed with the rezoning at this time to ensure all the correct documentation was created, filed and recorded. Mr. Wheeler did share that he was working with his attorney to change the deed on: a portion ofl his) parcel, NC Pin #263600-95-4173. A: small portion oft that parcel will remain Residential Agricultural (RA), as it is directly adjacent to 3 other parcels, also currently zoned RA, and these three parcels currently have mobile homes on them. Mr. Wheeler stated the: small portion oft the above parcel also has al brand-new mobile home. There were no questions for either Planning Board representative nor the application. The public hearing was closed at 7:30 p.m. and turned over to the Commissioners for  deliberation. ACTION: Motion: Second: Vote:  Adoption of Ordinance #2023-03-01 Mayor Pro Tem Worley Commissioner Garcia Unanimous    10.OLD BUSINESS  a. Triangle) J Assistance to Town of Micro Monthly Update Presenter: Nancy Medlin, hunge/CamdlyfConmmns  Ms. Medlin went over financial information in detail and provided guidance regarding the next steps. It was suggested that the Board schedule a full day Budget Work Session tol begin work on the FY'23-24 budget. Itwas agreed that the work session would be  held on Saturday - April 1, 2023. Proper notice will be given.  ACTION:  Set Budget Work Session for Saturday - April 11,2023  b. Community Building Renovation Update  Itv was stated that we are ready to start accepting bids for the Community Building Rehab. An advertisement for bids will be placed in the newspaper as well as other sites  and venues visited by construction companies. a.: Resolution Authorizing Separation of Bank Accounts Presenter: Nancy Medlin, Triangle J Councilo ofGovernments  11.NEW BUSINESS  Ms. Medlin stated it was the suggestion of' Triangle J that bank accounts be separated. The resolution provided ini the agenda packet would authorize the separation ofbank  accounts. ACTION: Motion: Second: Vote:  Adoption of Resolution #2023-02 Commissioner Stanley Mayor Pro Tem Worley Unanimous  b. Resolutions Authorizing Acceptance of Grants from NC Dept. of Environmental Quality Ms. Medlin stated it was required that the Board officially authorize acceptance of grants from the NCDEQ. These grants are related to AIA Water: and AIA Sewer (Asset &  Presenter: Nancy Medlin, Tept/CumdlofConmmas  Inventory Assessment). ACTION: ACTION: Motion: Second: Vote:  Adoption of Resolution #2023-03 Adoption of Resolution #2023-04 Commissioner Stanley Mayor Pro Tem Worley Unanimous    Text. Amendment - Zoning Ordinance  Presenter: Corey Hartsfield, Planning Board Member  Section 2-103-2-1 Notice of Hearings  Section 2-105-4 - Special Use Permits /QJ Hearing Requirements Section 2-112-4-1 Legislative Hearing & Notice Requirements  Mr. Hartsfield presented this item. He stated it was presented to the Planning Board at their February meeting. This text amendment refers to mailing of notice for public hearings, both quasi-judicial and legislative. The current code requires that all owners within a 500' radius be notified via first class certified/return receipt mail. Itwas stated the standard radius is 100' and there was no longera requirement for certified This amendment would now state that mailing must go to those owners within a 100' Itwas the recommendation oft the Planning Board that this text amendment to the  mail.  radius via first class mail. Zoning Ordinance be approved.  ACTION: Motion: Second: Vote: d. ARPA Grant  Adoption of Ordinance # 2023-03-02 Commissioner Garcia Commissioner Stanley Unanimous  Presenter: Nancy Medlin, TriangleJCOG officially accepted via Resolution.  Ms. Medlin stated this item was a housekeeping item. The ARPA grant needed to be  ACTION: Motion: Second: Vote:  Adoption of Ordinance #2023-03-03 Mayor Pro Tem Worley Commissioner Garcia Unanimous  e. BudgetAmendments  Presenter: Nancy Medlin, TriangleJCOG  Ms. Medlin provided details regarding a budget amendment that was required. A copy  ofthe ordinance was also included in the agenda packet.  ACTION: Motion: Second: Vote:  Adoption of Ordinance #2023-03-04 Mayor Pro Tem Worley Commissioner Garcia Unanimous    Nomination for Appointment to In-Town Vacancy on Planning Board  Presenter: Marty Parnell, Mayor  John Schullery - In-Town - Term Expiration February 2025  Avacancy was created on the Planning Board with the resignation ofl Mr. Hartsfield. Mr. Schullery had previously submitted an application for appointment to the Planning  Board andl had been interviewed.  ACTION: Motion: Second: Vote: 12.CLOSED SESSION a. None 13.ADJOURMMENT a. Adjourn the Meeting  Appointment of] John Schullery to Planning Board  Commissioner Stanley Mayor Pro Tem Worley Unanimous  With there being nothing further, the meeting was adjourned at 8:00 p.m.  ACTION: Motion: Second: Vote:  Motion to Adjourn Commissioner Stanley Commissioner Garcia Unanimous  Duly adopted this the 11th day of April 2023 while in regular session.  Mayor  e  ATTEST:  Kuhsy A.Mableff Kimberly A. Moffett, CMC, NCCMC Interim Town Clerk