0  Town ofMicro  Board of Commissioners Meeting MINUTES  Tuesday - April11,2023  7:00 p.m. Micro Town Hall  n Counts Tablisbro  Board Members Present: Mayor Pro Tem Worley Commissioner Stanley Commissioner Garcia Mayor Parnell * Arrived at 7:25 p.m. Others Present: Kimberly Moffett, Interim Town Clerk Lee Worsley, Triangle JCOG 1. CALLTO ORDER  StaffPresent:  Johnny Dixon, Public Works Director Lisa Lee, Utility Billing Clerk/Deputy Town Clerk  Call to Order Pledge of Allegiance Invocation  Mayor Pro Tem Worley advised that Mayor Parnell was running late. Mayor Pro Tem Worley called the meeting to order at7:00 p.m. He led everyone in the Pledge of Allegiance and Commissioner  Stanley offered the Invocation. 2. PUBLIC COMMENT  Mayor Pro Tem Worley asked if there were any public comments.  Mr. John Schullery,a resident, was present and stated there were: some ditches along Main Street that needed cleaning. He offered his assistance. Mr. Dixon advised that Main Street was maintained by the NCDOT. Mr. Schullery thanked him for that information and advised he would contact the Ms. Mandy Sweet, resident, was present and requested that a compliment/compant box be installed somewhere outside the building as a way for citizens who are unable to attend meetings to  NCDOT.  offer their suggestions.  The council offered their thanks for the information and suggestion.  3. ADUSTMENT/ADOFTON OF THE. AGENDA a. Adjustments to the Agenda Fees & Charges b. Adoption of the Agenda  Itwas requested that an item be added under New Business to amend the Comprehensive List of    ACTION: Motion: Second: Vote:  Adoption of Agenda with Adjustment as Above  Commissioner Stanley Mayor Pro' Tem Worley Unanimous  4. CONSENT. AGENDA  (Items on the consent agenda are considered routine in nature or have been thoroughly discussed at previous meetings.. Any member ofthe Board may request to have an item. removed from the  consent agenda for further discussion.)  a. Draft Minutes ACTION: Motion: Second: Vote:  March 14, 2023 - Regular Meeting April 1, 2023 - Budget Work Session  Adoption of Consent Agenda as Presented  Commissioner Stanley Commissioner Garcia Unanimous  5. SPECIAL PRESENTATION/INTRODUCTIONS  6. FINANCIAL REPORT a. Financial Report 7. PLANNING BOARD REPORT a. Planning Board Report  Will be provided under Old Business - Triangle/Assistance to. Micro Report  Presenter: Garrett Mitchell, Planning Board Chair  Mr. Mitchell, Planning Board Chair, was) present and provided an overview oft thel last Planning Board meeting which was held on March 28, 2023. Additionally, a copy ofar written summary  was provided int the agenda packet for tonight's meeting.  8. POLICE REPORT  a. Police Department Monthly Update Presenter: Macon Jones, Police Chief  Chief] Jones was unable to: attend the meeting this evening. An update will bej provided at) May  2023 meeting. 9. PUBLICI HEARINGS 10. NEWI BUSINESS  a. Ordinance to. Amend Comprehensive List of Fees & Charges Presenter: Kimberly A. Moffett, Interim Town Clerk  Ms. Moffett stated this Ordinance would amend the FY '22-'23 Comprehensive List of Fees & Charges toi include a $100 fee for an Annexation application: as well as the cost ofanyf fees incurred for publication of newspaper: advertisement for required Public Hearing per NCGS 160A-31(c). Additionally, Ms. Moffett provided an outline oft the process for Annexation.  ACTION:  Motion to Adopt Ordinance #2023-04-02    Motion: Second: Vote:  Commissioner Garcia Commissioner: Stanley Unanimous  11. OLD BUSINESS  a. Triangle JAssistance to Micro - Monthly Update/Report  Presenter: Lee' Worsley, Exec. Director - TriangleJCouncil of Governments  Mr. Worsley was present and provided a financial report. He stated thel board recently held a budget work: session on April 1,2 2023. Att that time: al budget amendment was adopted that would create al balanced budget. He stated at this time there are no concerns regarding revenues, they are coming in as expected. He further stated that receipt of sales tax is always slightly delayed. Hes stated expenditures: are verified and: shared information regarding encumbrances. Hes stated the General Fund, and the Water/Sewer Fund are now separated. He further stated that ARPA funds will assist in building the General Fund and reminded that Powell Bill funds are strictly for street expenditures. It was also: stated that Fund 60, Capital Fund fort the Community Building Renovation, is being tracked separately. Itwas reminded Mr. Worsley provided a monthly report/update. He: stated an updated report is due to the LGC next month. Reports were due to LGC at both six-month and ten-month intervals. He stated the LGC is very pleased with alli information/reports received to date. Mr. Worsley stated the AIA Grant had been stalled recently due to an issue with UEI, Unique Employerl Identification Number. Itl has taken overa month to get this straightened out, butit is now complete, and the project willl be: able to move: forward very shortly. A contract is Mr. Worsley stated the' 23-'24 budget was presented at a recently held Budget Work Session on. April 1, 2023. He: stated since that time work has been done and1 to date, wel have been able to get' '23-'24 budget deficit down to! $16,500 with the assistance of departments. He further: stated the water/sewer fund' 23-'241 budget deficit is down to $25,500 from $34,500. Additionally otheri information, as requested by the board, is being gathered. Itwas stated It was stated there would need to be another budget work session held in order to meet the deadline for thel LGC. There was discussion andi it was agreed there would be a budget work session held on Saturday - May 6, 2023, with approximate times of 9:00 a.m.-1 1:00 p.m.  these funds were received from the General Assembly.  expected ini the very near future.  thata draft budget needs tol be submitted to thel LGCI by May 15, 2023.  12. COMMISSIONER REPORTS  Johnston County Commissioner Godwin was) present. He offered his thanks and appreciation to Triangle J fort their assistance: as well as offering his appreciation to the board.  13. BOARD REPORTS    14. ADJOURNMENT a. Adjourn thel Meeting  With there being nothing further, the meeting was adjourned at 7:28 p.m.  ACTION: Motion: Second: Vote:  Motion to Adjourn Commissioner Stanley Commissioner Garcia Unanimous  Duly adopted this the 9th day ofl May 2023 while in regular session.  Mayor  RRE  ATTEST:  KDALAEP Kimberly. A. Moffett, CMC,NCCMC Interim Town Clerk  -  - 505