TOWN OF MAXTON April 18, 2023, 7:00 p.m. Minutes  BOARD OF COMMISSIONERS TOWN MEETING  The Board of Commissioners of Maxton, North Carolina met in formal session chambers of the Town of Maxton Town Hall located at 201 McCaskill Avenue in the meeting Attendees: Mayor Paul Davis, Mayor Pro Tem Virgil Hutchinson, Commissioner Toni Commissioner Elizabeth Gilmore, Commissioner Paul McDowell, and Commissioner Victor Bethea, Michael Cousar, Finance Ursula Goins, Chief William Davis, Public Works Snead, Director Clerk  Carolina at 7:00 p.m.  Maxton, North  Womack.  StaffF Present: Town Manager Angela Pitchford, Town Attorney Timothy McKenzie, and Water and Wastewater Director Dennis Freeman.  Town Preston  Call to Order- Mayor Paul G. Davis Invocation- Commissioner Virgil Hutchinson  Does any member have any known conflict of interest and appearances of conflict with refrain from any participation in the particular matter involved. None identify conflict and  respect to any matter coming before the board today? Ifs so, please  the  Approval of Consent Agenda  1. Minutes from Budget Meeting of March 6, 2023 2. Minutes from Board Meeting ofN March 21, 2023 3. Tax Advertising List Report April 4, 2023  Mayor Davis request a motion to approve Consent Agenda. Commissioner McDowell made motion and it was seconded by Mayor Pro Tem Hutchinson. The vote was unanimous  the and the  motion carried.  Adoption of Proposed Agenda  Mayor Davis request a motion to approve Proposed Agenda with an added Closed Commissioner McDowell made the motion and it was seconded by Commissioner Session. Womack.  vote was unanimous and the motion carried.  The  Old Business:  a) SaleofOld: Police Cars Advertisement - No Bids received    Mayor Davis request a motion to approve the sale of five (5) old police cars to Gryphon Group. Commissioner McDowell made the motion and it was seconded by Mayor Pro Tem Virgil b) Beautification Committee Proposal to remove Trees on Main Street and bushes at the Mayor Davis request a motion to approve the remove of trees on Main Street and selective bushes at the intersection of Wilmington Street and Patterson Street. Commissioner McDowell made the motion and it was seconded by Commissioner Bethea. The vote was unanimous and the  Hutchinson. The vote was unanimous and the motion carried.  intersection of Wilmington and Patterson Street.  motion carried. New Business:  a) Budget Amendment for Glatfelters Insurance Company Proceeds of$19,487.32 Mayor Davis request a motion to amend the budget for Glatfelters Insurance Company proceeds of$19,487.32. Commissioner McDowell made the motion and it was seconded by Mayor Pro Tem Virgil Hutchinson. The vote was unanimous and the motion carried. b) Scotland County Board ofl Election 2023 Municipal Election Proposal Mayor Davis request a motion to approve the filing fees for the Scotland County Board of Election. Commissioner McDowell made the motion and it was seconded by Commissioner  Womack. The vote was unanimous and the motion carried.  C) Board of Adjustment Application  Mayor Davis request a motion to approve Mr. Michael Hines application for Board of Adjustment. Commissioner McDowell made the motion and it was seconded by Mayor Pro Tem PUBLIC FORUM (2 MINUTES ONLY) NOTE: Please state your full legal name, address, and phone number thel board & staff will not respond to individual comments or questions during Mr. Rodney Dowdy, 207 S Florence Street, Maxton, 910-479-8646. Mr. Dowdy talked about the youth ofMaxton being the future ofN Maxton and their need for constructive activities. He proposed a Roll and Ride day for the youth with proceeds going towards youth activities. Mrs. Mya, 3861 Qquinn Road, Maxton, 910-510-6833. Mrs. Mya representing the Maxton Cheerleaders. She said the cheerleading squad made the Nationals after winning three competitions in Robeson County, NC, Fayetteville, NC, and Charlotte, NC. Mrs. Crystal Rhone, 317 N. Patterson Street, Maxton, 704-804-3526. Mrs. Rhone stated that if we do not give the kids anywhere to go, that they will turn to crime. She said we need to have Mr. Devecky Smith, 307 Wilmington Street, Maxton, 910-258-7529. Mr. Smith said he coaches the local youth in basketball, football, and baseball. He asked for resources and point of contacts  Virgil Hutchinson. The vote was unanimous and the motion carried.  the public forum. The appropriate staffmember will follow up ifneeded.  activities for the youth and that we should ask the kids what they need. for help with acquiring a place for the kids to practice year around.    Mrs. Sandra McCallum, 421 Croom Road, Maxton, NC, 910-318-2740. Mrs. McCallum spoke about the miscommunication with how the Maxton Town meeting Public Forum works. She said Mr. Trayvon McArthur, 413 Well Court, Maxton, NC, 910-800-8139. Mr. Macarthur, a worker for Legal Aide in North Carolina explain a little about Legal Aide and the acquiring ofN Medicaid. Mrs. Julianna Mitchell, 21761 Old Maxton Road, Maxton, NC, 910-997-8412. Mrs. Mitchell said that her nonprofit Making Ways that served the community of Maxton last year is still  itv would be good to explain the process better to those who do not know it.  looking for al building to host their services.  REPORTS Recreation:  Recreation Chairman Mrs. Jamie Smith spoke ofar meeting on Good Friday geared to supporting the youth. She addressed the residents that said there is no activities for the youth in Maxton. She pointed out various supporter in the meeting that support the youth along with the Recreation Committee. Some of those programs are GMED, PALS, Antonio McIntyre's cheerleading Girl Scouts, Robeson County Recreation, Making Ways, and Mr. Virgil Hutchinson. Maxton Youth Day will be on May 6, 2023 from 11 a. to 5 pm. will take place at Townsend Elementary School.  squad,  Juneteenth Pageant will be on June 17, 2023.On March 31, 2023, Paint the school Purple Juneteenth Parade and Festival will be on June 17, 2023 from 10 am to 5 pm.  Police Chief:  Chief Davis introduced Mr. Rodney Dowdy. Mr. Dowdy said he researched three area towns that have ordinances that allow residents to ride recreational vehicles under 35 miles an hour on their highway and roads. Hej proposed that the Town of Maxton adopt the same ordinance to raise money for the local youth. He also proposed a month Roll and Ride event to further raise funds  for the youth. Manager:  Town Manager Angela Pitchford gave the following report: tot the Maxton Learning Academy on Hopper Street.  The Town is working with Robeson County Community College (RCC) to bring classes The Town has met with our State Representative to get help for the Town. The Town has meet with both Scotland and Robeson County Economic Development  Managers in effort tol help the Town.  Mrs. Pitchford said the Town is working diligently to get help for Maxton.  Commissioners:    Commissioner Womack said the Town budget will be sign in June  but that  reassure not listening to you.  its resident that there will be funds for our youth. He said do 2023, not feel like he could not  the Board is  Commissioner McDowell addressed the Board not answering questions in the Public that they are listening. He said there are al lot oft things going on behind the scenes Forum, but residents do not know about. He said the Town has met with its North Carolina that the effort to help the Town and that continued meetings will take place. He said he would Senator like in an  everyone come out for the Youth Day on May 6, 2023 and National Commissioner Bethea said Maxton Youth Day will be on May 6, Town. She said please bring you kids out to the park on that day. 2023, Closed session G.S. 143-318.11(a) (3)-to discuss personnel issues Pursuant to North Carolina General Statue 143-318.11.  of Day Prayer at Elizabeth at Beachum  to see  Cole Park on May 4, 2023, at 11:00 a.m.  Park in  CLOSEDSESSION  only and consult with Town Attorney.  (3)To consult with an attorney employed or retained by thej public Closed body sessions. in order (a)Permitted toj client privilege between the attorney and the public body, which privilege is hereby preserve the attorney- Mayor Davis request a motion to go into Closed Session. Commissioner McDowell motion and it was seconded by Commissioner Bethea. The vote was unanimous made the  Purposes. acknowledged. and the motion McDowell made  carried.  Mayor Davis request a motion to come out of Closed Session. Commissioner the motion and it was seconded by Commissioner Bethea. The vote Commissioner McDowell mad a motion to have a Special meeting on  motion carried.  was unanimous and the  2023 and it was seconded by Mayor Pro Tem Virgil Hutchinson. The vote Wednesday, April 26,  the motion carried. ADJOURN the motion carried.  was unanimous and  Mayor Davis request ai motion to adjourn the meeting. Commissioner McDowell motion and it was seconded by Mayor Pro Tem Virgil Hutchinson. The vote made the  was unanimous and  PgDan Paul Davis, Mayor  mAc Michael D. Cousar, MBA