VILLAGE OF MARVIN  100041 New" Town Road Marvin, NCI 281731 Tel:( (704)843-1680 Fax:( (704)843-1660 www.marvinnc.org  CAR  VILLAGE COUNCIL! MEETING MINUTES October 14, 2021, at 6:30pm The Barn at Marvin Efird) Park 8909: New Town Road Fall Town Halll Meeting MEETING AGENDA  Please join thel Marvin Village Council and Staffo on Thursday, October 14, 2021, at 6:30pm at thel Barn at] Marvin Efird Park (8909 New Town Road) for thel Fall Town Halll Meeting. Thej purpose ofthis meeting is toj provide aj public forum for residents to converse back and forth with the Village Council and Staff and to get information on any of our current and upcoming projects. A food truck  willl be on-site toj provide free refreshments tol Marvin residents in attendance.  AGENDA ITEMS  1. Call to Order Absent: None 2. Adoption of the Agenda  Mayor Pollino called the meeting to order at 6:37pm and determined a quorum was present. Staff] Present: Christina Amos, Austin W. Yow, Hunter Nestor, Jamie Bays, Derek Durst MOTION: Councilman Marcolese moved to adopt the agenda as presented.  Present: Mayor Pollino, Mayor Pro Tem Vandenberg, Councilman Lein, Councilman Marcolese, Councilman Wortman  VOTE: The motion passed unanimously, 4-0.  3. Welcome from Mayor Pollino & Introductions (See attached presentation, which is included as a reference in these minutes). Mayor Pollino welcomed everyone to the Village of] Marvin's Fall Town Hall Meeting and then introduced Council and Staff. Christina Amos, Village Manager, briefed attendees on all the Village has accomplished in the past few years, including the construction of the new Village Hall, landscaped roundabouts, a $1 million grant to expand the Marvin Loop Trail, the new website, new trails, new street signs, park enhancements, a 9-hole disc golf course, increased communications, the Marvin  TIME STAMP 4:05 4. Accomplishments  Heritage District, solid waste services, road infrastructure projects, etc.  TIME: STAMP 9:55 5. Village Hall Update  Ms. Amos gaveab briefupdate on the construction ofthei new. Marvin Village. Hall, which is expected to be completed by. January  2022. Ms. Amos briefly gave an update on the Village's finances and the previous year's audit.  TIME STAMP 10:55  6. Village Halll Historic. Artifacts & Time Capsule  Austin W. Yow, Village Clerk & Assistant to thel Manager, requested that residents help the Village with twoj projects. Hei first asked residents tos share ideas about what to include in at time capsule that would be interred on thes site oft the new Village Hall. He then asked residents to donate items ofhistorical significance ori items made from repurposed materials. He stated that these  donatedi items would be displayed in thei new Village Hall.  TIME STAMP 13:45 7. Solid Waste Services Update  Ms. Amos explained that the Village is currently in contract negotiations with Active Waste Solutions. She explained the services to be provided, as well as the annual cost for services. She explained that residents just paid $61 in their tax bills for services that will be provided in April, May, and June 2022. She also explained that the annual cost for services will be  approximately $244, and that the fee will bei reassessed annually.  Page13    Mayor Pollino explained that the goal ofhaving one service provider ist to reduce the wear and tear on Village-maintained: roads, while providing al better-quality: service at al lower cost. Hea added thatt the contract willl have strict penalties to ensure thisl better-  quality service. TIME STAMP 20:00 8. Roundabout Update  Ms. Amos explained that NCDOTisa accepting publici input for the planned roundabout at Marvin and New Town) Roads through October 21. She stated that NCDOTis currently in the right of way acquisition phase and that construction is expected in May 2022. She explained that the Village has secured additional project funds from CRTPO and the North Carolina General Assembly. Council discussed thei roundabout and traffica along New' Town Road, including possibly assuming maintenance ofa  portion of New Town Road tol lower thes speed limit. 9. Loop/Greenway Grant & Upcoming Trails  TIME STAMP27:50  Derek Durst, Public Facilities Manager, explained that additional trails are scheduled for construction in the next few years, including the Internal Preserve Trail with a connection to the Innisbrook subdivision, Tullamore Phase 3 with a connection to Rea Road, and the expansion of the Marvin Loop Greenway. He then discussed the materials usedi ini trail construction.  TIME: STAMP. 33:40 10. Disc Golfat Marvin Efird Park encouraged everyone to enjoy the course. TIME: STAMP35:20 11. Recap of2021 National Night Out  Mr. Durst explained that a nine-hole, family friendly disc golf short course has been installed at Marvin Efird Park. He  Mr. Durst reflected on the 2021 National Night Out event held on' Tuesday, October 51 from 5:30pm-8pm at Marvin Efird Park. He thanked Deputy Sheriffs Gallis and Montgomery for all their work on securing sponsorships and preparing for this event. Het then thanked thee event sponsors including Publix, Jersey Mikes, Harris Teeter, and Nothing Bundt Cakes. Mr. Durst thanked other law enforcement and first responders in attendance. He thanked Southern Express for playing at the event. Finally, he thanked Village Staffand members of the Parks, Recreation, and Greenways Board for volunteering. He stated hel hoped to see  even: more people in attendance next year. TIME STAMP. 38:00 12. 2022 Marvin Day Celebration  Councilman Lein explained that the Village is currently planning "Marvin Day," a festival scheduled for Saturday, May 21, 2022, that will celebrate the Marvin community. Events will include a 5K fun run, tours of the new Village Hall, equestrian events, a car show, art and garden tours, foodt trucks, a concert, and much more! He then discussed sponsorships and encouraged  everyone to spread the word about Marvin Day. More information on Marvin Day will be coming soon!  TIME STAMP 43:30 13. Marvin Heritage District Update  Hunter Nestor, Planning & Zoning Administrator, explained that thel Marvin Heritage District (MHD) has been in the works for more than a decade and is aj planned mixed-use district that aims to create a community center that preserves and celebrates the culture and history of Marvin. He then spoke about thel MHD Small Areal Plan, which incorporates years ofi iterative input from the Resident Survey, Planning Board, Village Council, and a few consultants. He stated that the Small. Area Plan is currently being reviewed by Planning Board and then will be considered for adoption by the Village Council as an amendment to the Mr. Nestor then spoke about thel MHDI Form Based Code, which builds offt the foundation, goals, policies, and implementation strategies set forth in the MHD Small Area Plan. He explained that the code would regulate the district through appearance and feel rather than traditional factors. He explained that the final draft oft the MHDI Form Based Code willl be reviewed by Planning  Village of Marvin Land Usel Plan 2020.  Board in November. TIME: STAMP 46:15 14. Coffee with Council  Councilman Lein explained that Coffee with Council events began with a goal to increase transparency and communications with residents. He encouraged all residents to come and meet with Councilmembers at Coffee with Council events to discuss issues that are important to them. Events are held twice per month; one event is held in the morning, and one is held in the  evening.  Page213    TIME: STAMP 50:40 15. General Questions  Residents asked questions and Council discussed topics including: youth volunteers, park events, thel Marvin Heritage District, Members oft the Village Council and Staffmet with residents in attendance and spoke informally on a plethora oft topics.  Villagel Hall, the grant received to expand thel Marvin) Loop Greenway, etc.  16. Village Council and Staff Meet & Greet  ADJOURNMENT  MOTION: Councilman Marcolese moved to adjourn the meeting at 7:57pm.  VOTE: The motion passed unanimously, 4-0.  17-9-202  Adopted:  "agee  EOFHS SEAL N.C.  Austin W. Yow  Village Clerk & Assistant to the Manager  A  Page313    10/14/2021  GEOF  Village of Marvin  Autumn Town Hall Meeting Thursday, October 14, 2021 at 6:30pm at the Barn at Marvin Efird Park (8909 New Town Road)  EM9.441994: * Vnon  -  TH CAROY  Welcome from Mayor Pollino &  Introductions  Village Council  Village Staff Christina Amos, Village Manager Austin Yow, Village Clerk & Assistant to the Manager Hunter Nestor, Planning & Zoning Administrator Jamie Bays, Finance Officer Derek Durst, Public Facilities Manager Julie Rothrock, Deputy Finance Officer Gretchen Calhoun, Office Assistant  Joe Pollino, Mayor Kim Vandenberg, Mayor Pro Tempore Jamie Lein, Councilmember Bob Marcolese, Councilmember Andy Wortman, Councilmember Law Enforcement Officers Tommy Gallis, Deputy Sheriff Mason Montgomery, Deputy Sheriff  1    10/14/2021  Accompishments  General Projects New Village Hall L Landscaped Roundabouts  New Website Launch B Branding-New, Street Signs  Over $1M in Grant Funding for Marvin Loop Trail  Park Enhancements (Disc Golf-9 hole Innova Ace Place course) New Trail Sections; Preserve Internal Trail, Tullamore Phase 3  Finance  - 500k back into FB in 19-20 E Expected $200K back in 20-21  Accomplishments  Increased Communications and Public Engagement 1 Town Hall Days, Coffee with Council, Weekly Newsletters Regulatory Zoning Language to be Proposed Solid Waste Services Expected Start April 1, 2022 Road Infrastructure Projects  Marvin Heritage District  Feasibility Study Completed; Small Area Plan Proposed; Form-Base Code  - Roundabout (RAB) andscaping/Imgation; over $450,000 in Additional funding in New Town/Marvin RAB; 100% curb/gutter repairs; over 16 2 2020 Land Use Plan; 2020 Parks & Greenways Master Plan; Form of government Charter Change; Road Infrastructure Damage; Prohibiting left turns onto Marvin Road from New Town Road during peak hours  miles of Village maintained roads  L Legislation Adopted  2    10/14/2021  Marvin's Property Tax Rates History  Fiscal Year 1994-2001 2002 - 2005 2006 - 2019 2020 - Present  Approved Tax Rate 2.5 cents 5.17 cents 5.00 cents 6.00 cents  2020 Audit Highlights  Financial Highlights  At the end of the curent fiscal year, unassigned find balance for the General Fund was $1,095,473, or approximately 100.14% of the total general fund expenditures for the year. This is an increase over the prior year where unassigned fund balance was 65.74% oft total expenditures. Unassigned fund balance asa percentage oft total expenditures has consistently exceeded the Village Council's goal of 8% as seti in its As of] June 30, 2020, the Village of! Marvin had $1,937,0561 in find balances that were either committed or assigned for particular purposes, such as Capital Projects, Parks and Recreation, Land Acquisition, Road The Village ofl Marvin's total net position increased by $5,228,882, which represents more than 45%ofthe net position. This was mostly due to the Village inheriting $4,877,606: in roads from the North Carolina Department of Transportation. The Village of Marvin now bears the responsibility of maintaining these  fund balance policy enactedi inJ Jume, 2012. Improvements and Loopl Projects.  roads.  3    10/14/2021  2020 Audit Highlights  Thel Village ofMarvin's Net Position Figure2 Activities 2020 3.160,816 2.713.271 11.811.607 6.576.518 75.098 10,729 69,902 34.636 101.538 5.145 8.541 8.650.791 3.863,247 11.733,050 6,504.168  Curcnt andothera asscts Capitalassets Totalavets DefanedOilowof Resoices Curent lialilities Loup-tenli liabilities Totalliatilities Deferedinnowsef Revoices Nety position Ner invesmentin capitalassets Restricted Unretricted Totalnctpostion  2020-2021 Fund Balance Reserves  ement ofRevenues, Expenditures, andChangesinF FundE Balances- BudgetandA Actual Forthey Year EndedJ Junes 30,2021 Original Flual 715,266 715,266 $ 759,751 44,485 533,000 533,000 579,049 46.019 141.345 141.345 147.800 6455 14.000 44,000 32.587 (11413) 15,300 15,300 64,215 48915 2.000 2.,000 15.000 15,000 1.435.911 613,795 656,784 651.273 5511 250,782 253,182 246.877 6305 141,345 259,681 170,095 89,586 171,228 214.987 128.135 86,852 205,761 221.677 170,772 50.905 50.000 1435.911 1606311 1.367.152 239.159 (140.400) 220.280  Varinncen with FnnlBudget Positive (Negativ) 996 (13.966) 1.587.432 135487  FNDDALANCIS NonSpeudable Pepaileyuse Restristel Silaibutatysuesuu Steets Comited Puisandiceation Capaalpvojectsf fud Assigned Lanlacquisition Roadiprovenats Loopprojscts Capalastrglseneut Fanrcapaalpiojacts Villgesips Reserves Vissipnel Toalfundlalances  Revenues: Advaloremtases Urestrictedi Restrictedi intergovenmental Pemits ndfees Sales Total Genenlgovenment fety Tansportation developient ecreational ntingency otalespendtures Revnueso over  900 61.435 IRI 142762 991.389 997.380 364.797 99.911 127012 15659 7,947 0.000  61.635 18341 142762 361,797 99.914 17012 15659 7.947 30,090 61,58 116.025  4    10/14/2021  Village Hall Update Estimated Completion Date January 2022  Grand Opening Scheduled In Spring 2022 All Residents Invited! More details to come!  Village Hall Time Capsule & Artifacts  Time Capsule Hall.  The Village Council & Staff plans to inter a time capsule on the site of the new' Village Please help us determine what to place inside and how long to inter the capsule! Historic Artifacts for Display Please consider donating items of historic significance or items repurposed from historic materials. We'll display these in the lobby of the new Village Hall!  5    10/14/2021  Solid Waste Services Update  C Currently under negotiations with Active Waste  Services to be included:  - Weekly Curbside Recycling and Household Garbage; Weekly Yard Waste Annual Electronic, Bulk, and White Goods Collection Event at Village  Seasonal Holiday Tree Collection Coordinate with HOAS  Hall  Other services (as needed charged to Resident): V Valet Services; extra bins; curbside bulk, white goods, or electronic Annual fee: $61 (April, May, June 2022) Fees will be reassessed for FY23 in the fall (anticipated around  collection $244/year)  Roundabout Update  A  Share your input with NCDOT through October 21! https//t.co/dtooHyyOx/amp-1 Current Status: Right of Way Acquisition in Progress Estimated Construction Date: May 2022  PROPOSED ROUNDABOUT DESIGN PLANS  ERIBISNEWT    10/14/2021  Loop/Greenway Grant & Upcoming Trails  Key  Coming Soon: Internal Preserve Trail Innisbrook Connection Tullamore Phase 3 Rea Road Connector Expansion of the Marvin Loop Greenway Explore this Interactive Map on our website! Find it under Government> Trails & Greenways  Green: Current Trail Yellow: Proposed Trail  Flashing Beacon Crosswalk Budgeted for FY21-22  /  >$1,000,000 Grant Awarded for the Marvin Loop!  Disc Golf at Marvin-Efird Park  Innova Disc Golf-Ace Place 9h hole family friendly short Sponsorships available Please contact Public Facilities Manager-Derek Durst if interested in being a sponsor armanaseremarmcsow 980-210-8649  course  7    10/14/2021  Recap of National Night Out 2021  AE BIG Thanks to our Marvin Deputies; Deputy Montgomery and Deputy Gallis for their hard work in helping put on this event Many Thanks to our great sponsors; Publix, Jersey Mikes, Thanks to all of our local Law Enforcement and First  Harris Teeter, Nothing Bundt Cakes  Responders  Music by Southern Express board for volunteering better than ever  Thanks to Staff and Parks-Recreation & Greenways advisory We hope to see this event return to August in 2022 bigger and  2022 Marvin Day Celebration  A Mark your calendars! The Village has begun planning for it's first "Marvin Day" scheduled for Saturday, May 21st, 2022. This celebration will showcase some of Marvin's best and  most unique assets and features. Marvin Day will include;  Walk a Thon, Health Fair, Trail Runs, Nature Walks, Horse Farm open houses, Interaction with local elected officials, Food' Trucks, Music, Garden Tours, local Artist showcase, Car Show, MARSH Speakers and Ifir interested in participating in any way, please contact Derek Durst,  more.  contact info on the Village website.  8    10/14/2021  Marvin Heritage District - Small Area Plan The Marvin Heritage District (MHD) is a planned mixed-use district that aims to create a community center that preserves and celebrates the culture and history of Marvin. MHD Small Area Plan (advisory document, no regulatory authority) incorporates years of iterative input from the Resident Survey, Planning Board, Village Council, and a few consultants. This Plan creates a solid mechanism to enable and encourage the Village Council and appointed boards assure what is proposed in the Heritage District is uniform and what residents want to see Currently being reviewed by Planning Board and then will be considered for adoption by the Village Council as an amendment to the Village of Marvin Land Use Plan 2020.  in their community.  Proposed Marvin Heritage District Future  Land Use Map  Maninlleritagel Small/ AreaP Plan District FutureLandUie) Sep1.2,20211 Draft Map  Note: zoning Boundaries districts and ofthe! are Marvin advisory Heritage in nature, District( without (extemal) independent andF Futurel Landu regulatory Uses (internal) effect. showno These ont boundaries this mapa are will not be considered Zoning Map. byt Whent theF PlanningE the PlanningE Board Boarda and Village andV Village Council Councilc when consider considering proposedr map: amendments rezonings, thisr (rezonings) mapy will tothe be consulted. Oficial These boundaryli lines (exterala andir interal)a areg generalized, andass such, arer noti intendedtobep precisely alignedw with  parcell lines.  9    10/14/2021  Marvin Heritage District - Form Based Code The MHD Form Based Code (regulatory authority) builds off the foundation, goals, policies, and implementation strategies set forth in the MHD Small Area Plan. would regulate the district through appearance and feel rather than traditional factors. require commercial and residential buildings to look like and be sited like existing single-family houses in the Marvin area, preserve around 30% of land as public open space, prioritize walkability and prohibit parking in front, strictly regulate allowable commercial uses, and much more to capture the rural feeling through design. The final draft of the MHD Form Based Code will be reviewed by Planning Board in November and the result will be a district that protects all stakeholders' interests and proposes the most  This code would:  fitting design for Marvin.  Upcoming Coffee with Council Dates  At Village Hall 10004 New Town Rd Tuesday, October 26 6pm-7pm Thursday, November 4 10am-11am Tuesday, November 23 6pm-7pm Thursday, December 2 10am-11am  10    10/14/2021  General Questions  Are there any Questions?  Village Council and Staff Meet & Greet  Thanks for coming, please feel free to meet with Council members and Staff. >Ify you haven't already, please help yourself to refreshments.  drs yow  11