VILLAGE OF MARVIN  10004 New Town Road Marvin, NCI28173 Tel: (704)843-1680 Fax:( (704)843-1660 www.marvinne.org  A  VILLAGE COUNCILSPECIAL MEETING MINUTES Monday, November 29, 2021 -5 5:30pm Village Hall, 10004 New Town Road Special Meeting (Virtual Meeting) SPECIALMEETING AGENDA  Mayor Pollinol has called for a special meeting oft the Village Council to bel held on Monday, November 29, 2021, at: 5:30pm at' Village Hall (10004 New Town Rd) for NCDOT to update the Village Council and the public on thej planned roundabout tol be constructed at  thei intersection ofl New Town Road and Marvin Road. 1. Call to Order & Determination of Quorum  AGENDA ITEM  Mayor Pollino called thei meeting to order at 5:30pm and determined a quorum was present. Present: Mayor Pollino, Mayor Pro Tem Vandenberg, Councilman Lein, Councilman Wortman  Present Virtually via Webex: Councilman Marcolese Staff] Present: Christina Amos, Austin W. Yow, Hunter Nestor VOTE: The motion passed unanimously, 3-0. Councilman Marcolese was not present at thet time oft this vote. MOTION: Mayor Pro Tem Vandenberg moved to reconvene at 5:35pm. VOTE: The motion passed unanimously, 4-0. Councilman Marcolese joined the meeting via Webex. 2. Consider. Allowing Councilmembers to Participate Remotely VOTE: The motion passed unanimously, 4-0. VOTE: The motion passed unanimously, 4-0.  Absent: None  MOTION: Mayor Pro Tem Vandenberg moved to recess the meeting tol Banks Fellowship Hall, 10012 New Town Road.  MOTION: Councilman Wortman moved to allow Councilmembers toj participate remotely.  3. Adoption of the Agenda  MOTION: Councilman Wortman moved to adopt the agenda as presented. 4. Update on the New Town/Marvin Road Roundabout (NCDOT Project U-6088)  (See attached presentation, whichi is includedas areference in these minutes). Sean) Epperson and] Brett Canipe ofNCDOT: spoke on the delay to thel New Town/Marvin Road roundabout. He opened thej presentation by discussing thei initial design ofthe proposed 4- leg roundabout, funding sources, funding challenges from damages from seasonal storms and the COVID-19 health crisis, According tol Mr. Canipe, one oft the affected property owners, whoj previously planned to donate thei necessary land fort thei fourth leg oft ther roundabout, has now chosen not to donate the land. He stated that whilet this did not contribute tot the delay, it presents He then spoke on the future project milestones, including right of way certification, utility certification, LET date, and the construction date. Hel highlighted the weather challenges ofc constructing thei roundabout: in December 2022. Mayor Pollino andi members ofthe Village Council questioned the Mr. Canipe andI Mr. Epperson ont thej projecttimeline, previous  staffing shortages, etc.  ar new challenge for the project.  statements, right of way acquisition, and ways to expedite the project.  Page12    The Village Council, by unanimous consent, allowedi residents to voicet their opinions tol NCDOTregarding thej project. Residents  asked questions regarding:  Thej possibility of losing the fourth leg. Thel large pothole that exists at the intersection.  Possibly: restricting left turns from New Town ontol Marvin Road ini the morning hours.  ADJOURNMENT  MOTION: Mayor Pro Tem Vandenberg moved to adjourn the meeting at 7:02pm.  VOTE: The motion passed unanimously, 4-0. Adopted: 17-14-202/  Joseph E. Pollino. J, Mayor Vijoge of1 Marvin Ch W. Austin Yow  EI, GE OF MAR SEAL  uk  Village Clerk & Assistant to the Manager  NC :  Page 2/2    aU  a 0  @  2  O Z a  -  D  9 I  a NW 0O U 00  -  3  LVID3    2  C I  MEADOWLANK LNI   2    3  of  O o C    L a  6 -  S a 6 a le E E E 8 I  a E   @ t - - 5 5 A E  9 de  o    5  R  -  C n E a ? I E lU le a  a @ 8 R A  o C    6  %  in S) 8 E 8  f> 1n DD @ O a  - L o 8    /  0 - O  -  e  a0  e e  U C E @ a la 6 a - o e U 9 s U S S E a bo o 8 N  C $ e  b0 &  e 3    0o  à  b0 a E 3 is I d0 E a 6  %  I e E a 5 2  - 5 D   a    Apu  S pe  DRI  @  0    60 8 6  @  00102    -   -  s 11 i  O C a    2  8 =  a  8 E 8  E  8    3  C 2  -  t 9  E a  o 0 E