NORTH CAROLINA  Ofaifin  Parks & Recreation Advisory Committee  January 7, 2019 6:00 pm Council Chambers Agenda  1. Call to Order- Robert Pickett, Chair  2. Approval of minutes from the August 6, 2018 meeting 3. Selection of Chair- Robert Pickett, Chair 4. Selection of Vice Chair- Chair  5. Discussion of progress of the Strategic Plan for. Jamestown Park & Athletic  Facility- Matthew Johnson, Planning Director  6.A Appointment of two members of the Parks and Recreation Committee to serve on the Steering Committee for the Strategic Plan- Matthew Johnson, Planning  Director  7. Public Comment Period 8. Other Business 9. Adjournment  P.O. Box 848 Jamestown, NC27282  Tel:(36)434-1138 Fax(336)886-3504  wwwgamestowr-negow    Chair Robert Pickett Town! Manager Kenneth C. Cole Town Attorney Bethk Koonce  Parks & Rec Committee Members Bob Wilson, Vice Chair Steve Owen Tony Brancazio Jim Pendry Paul Craft Jay McQuillan John Capes, Council Representative  MESTOWN, HCAROS  TOWN OF. JAMESTOWN AGENDA ITEM  TEMABSTRACT: Approval ofr minutes from the August 6, 2018 meeting  AGENDAN ITEM#: INFORMATION ONLY  2  CONSENT, AGENDAIT ITEM MEETING DATE: January7,2018 DEPARTMENT: Administration SUMMARY: Minutes from the August 6, 2018 meeting  ACTIONITEM  ESTIMATED1 TIME FORI DISCUSSION: 5minutes  CONTACT PERSON: Katie McBride, Town Clerk  ATTACHMENTS: Minutes from the August 6th Parks & Rec Committee meeting  RECOMMENDATION/ACTIONNEEDED: Staff recommends approval oft the minutes from August 6, 2018  BUDGETARY IMPACT: N/A  SUGGESTED MOTION: Committee Member makes ar motion to approvelamend minutes from the August 6th Parks & Rec Committee  meeting. Committee Member makes as second tot the motion. Then vote.  FOLLOW UP ACTION NEEDED: N/A  P.O. Box 848 . Jamestown, North Carolina 27282 Tel:(336)454-1138 . Fax: (336) 886-3504    DIAFT  Parks & Recreation Advisory Committee  8-6-18 6:00 pm Council Chambers  Parks & Rec Advisory Members Present: Robert Pickett, Chair; Steve Owen, Daniel McDaniel Parks & Rec Advisory Members Absent: Jim Pendry, Paul Craft, Tony Brancazio, & Jay McQuillan  (Alternate), & Doug Sampson (Alternate)  Council Member Representative Absent: John Capes  Staff Members Present: Matthew. Johnson, Ross Sanderlin, & Katie McBride  Visitors Present: Carol Brooks  1. Callt to Order- Pickett called the meeting to order.  2. Approval of Minutes from the February 5, 2018 meeting- Owen made a motion to approve the minutes from the February 5, 2018 meeting. Sampson made a second to the motion. The 3. Discussion of potential PARTF grant application- Johnson stated that staff had been fairly successful with obtaining grant funding for parks within the Town. The money had been used to construct Wrenn Miller Parki ini the past. He noted that he had spoken with. John Crowe, Parks Maintenance Superintendent, and Scott Coakley, Recreation Supervisor, about revamping an area of the. Jamestown Park and Golf Course. The area included the section where the baseball fields were, the parking lot, playground, shelters, and the land before the entrance oft the Golf Johnson stated that the PARTF application required a strategic plan and that there was some money within the current budget to begin that process. He said that he would like to request that a consultant come in and assist staff with the plan. He noted that he would be sending out Johnson stated that the consultant would require some input from the public and staff would be Parks and Rec Committee Members discussed the details of the planning process with. Johnson. They also discussed the current condition of maintenance facilities at. Jamestown Park & Golf Johnson gave al brief overview oft the projects that had previously been funded by the grant and 4. Update on. Jamestown Park & Golf Course- Sanderlin gave the Parksa and Rec Members: an update on the Golf Course. He stated that the greens had recently been aerified. He also noted  motion passed by unanimous vote.  Course.  ar request for qualifications within the next few weeks.  relying very heavily on the Parks & Rec Committee for assistance with that.  Course with. Johnson and Sanderlin.  the potential options for the Town. He also spoke about the deadline  2    DRAFT  that there had been al lot of positive feedback received about the Golf Course and Clubhouse through online reviews. Things were going really well. Sanderlin said that a citizen had also recently requested a memorial bench be placed at the Golf Course. The bench had already been He said that the number of people interested in renting the Clubhouse was continuing to grow. There had been several baby showers, birthday parties, and bridal showers held there. He also noted that the. Jamestown Golf Association (JGA) was hosting a Golf Tournament in honor of veterans on August 22"d. Veterans that were participating in the tournament would play for Sanderlin noted that National Night Out would be held the next evening at Wrenn Miller Park. Johnson gave an overview of what National Night Out was and what would be occurring at the  ordered and a location for installation would be determined soon.  free.  event.  5. Public Comment- Nobody signed up.  6. Other Business- Pickett asked Johnson about the ongoing sidewalk projects.. Johnson stated that staff had completed all the plans for the East Fork sidewalk project, but they were waiting for approval from NDOT so that they could let the project. Johnson also briefly explained how the Johnson described where the sidewalk would be constructed in regards to the East Main Street sidewalk project. He noted that staff had been making progress on the project. He also spoke about the sidewalk on Oakdale. He said that staff was working on the designs for  bridge would be put into place.  the project.  Pickett asked ift there was any other business to be discussed.  McBride stated that Tony Brancazio had to step down from the Board. She: said that Sampson and McDaniel had both submitted applications to become fulltime members of the Committee. Those applications would be given to Council for consideration. She noted that one of them 7. Adjournment- McDaniel made a motion to adjourn. Owen made a second to the motion. The  would become a permanent Member. motion passed by unanimous vote. The meeting ended at 6:30 pm.  3    Chair Robert Pickett Town Manager Kenneth C.Cole Town Attorney Beth Koonce  Parks &F Rec Committee Members Bob Wilson, Vice Chair Steve Owen Tony Brancazio JimF Pendry Paul Craft Jay! McQuillan John Capes, Council Representative  AMESTOWN HCARO  TOWN OF. JAMESTOWN AGENDAI ITEM  ITEMABSTRACT: Selection of Chair and' Vice Chair  AGENDAI ITEM#: 3&4 INFORMATION ONLY  CONSENT. AGENDAITEM MEETING DATE: January7,2019 DEPARTMENT: Parks & Recreation  ACTIONITEM  ESTIMATED1 TIME FORI DISCUSSION: 10 minutes  CONTACTPERSON: Matthew Johnson  SUMMARY:  Each year, the Parks & Recreation Committe names a Chair and' Vice-Chair fort thaty year. Generally, this happens att the January meeting. The current Chair will lead the nomination process and preside over the meeting until the new Chair has been named. At The Chair will begin by accepting nominations from the floorf for the Chairman oft the P&R Committee. Nominations will be recorded int the orderi in whicht they are received. The Chair will ask twice more for any nominations before closing the nominations. At any time before closing ther nominations, a member who has been nominated may decline their nomination. At thatt time, the Chair will call for a vote on the firstr nomination. Ifthe first nomination has a majority vote in favor, they will be seated as the Chairman ofthe Once the Chair has been named, they will conduct ane election for the Vice-Chair position in the same fashion. At this time, would liket to call for nominations for the Chair oft the Parks & Recreation Committee:  that time, the Chair will conduct the election of the Vice-Chair.  Committee.  Recommended Procedure:  1. 2. 3. 4.  Iwill maket the 2nd call for nominations for the Chair. Iwill make the third and final call for nominations for Chair. Seeing none, Iwill  declare the nominations for Chair oft the Parks and Recreation Committee closed. All those in favor of  as Chair of the Parks & Recreation Committee for 2019, please say" Aye". Any opposed?  Ladies and Gentlemen, please welcome_  as your Chair.  ATTACHMENTS: N/A BUDGETARYIMPACT: N/A SUGGESTEDI MOTION: See above. FOLLOW UPACTION NEEDED:  RECOMMENDATION/ACTIONNEEDED: See above needt to nominate and vote onr new Chair and' Vice-Chair for 2019.  P.O. Box 848 . Jamestown, North Carolina 27282 Tel:(336)4 454-1138 . Fax: (336)8 886-3504  4    Chair Robert Pickett Town Manager Kenneth C. Cole Town Attorney Beth Koonce  Parks &F Rec Committee Members Bob Wilson, Vice Chair Steve Owen TonyE Brancazio Jim Pendry Paul Craft Jay McQuillan John Capes, CouncilF Representative  ARI CYAMESTONN  TOWN OF JAMESTOWN AGENDA ITEM  ITEMA ABSTRACT: Discussion of Strategic Plan & Steering Committee  AGENDAITEM#: 5&6 INFORMATION ONLY ESTIMATEDTIME FORD DISCUSSION: 10 min.  CONSENT AGENDAITEM MEETING DATE: January7,2019 DEPARTMENT: Parks and Recreation  ACTIONITEM  CONTACTPERSON: Matthew Johnson  SUMMARY:  The Town is working on completing a strategic plan for an area of Jamestown Park which focuses on the baseball fields, chipping area, playgrounds, shelters and associated parking lots. The Towni issued al Request for Qualifications (RFQ) for qualified firms to respond to which outlined their particular approach to this project and highlighted their success in helping jurisdictions obtain grant funding through the Parks & Recreation Trust Fund (PARTF) grant. The Town received eight (8) responses from very well-qualified The Town desires to create a steering committee to assist with interviewing the three short-listed firms and providing guidance on thei mplementation of the planning process. During discussions with responding firms, it became clear that this strategic plan will be one component of an overall Parks & Recreation Master Plan effort that willt take place over the next 1-2 years. Therefore, the staff recognized the needf for members oft the steering committee to come from several different areas. The committee will be comprised  firms. The process to narrow thel list to three (3) was very difficult, but has been completed.  oft the following members: 1) A member of the Town Council 2) Arepresentative from the YMCA 3) A representative from the. JYL 4) One representative nominated from the Director of Golf 5) Oner representative nominated from the Parks & Recreation Director 6) Two members oft the P&R Committee  Att the. January 7th P&R Committee meeting, we willr need the members tor nominate *two* members who are interested. in serving on thes steering committee. The commitment willl likely involve meetings toi interview firms for final selection, providing inputt to the selected firms regarding the strategic plan for the area identified, and generating excitement about the project and compelling  attendance at public meetings.  ATTACHMENTS: N/A BUDGETARYIMPACT: N/A  RECOMMENDATIONIACTIONNEEDED Nomination of2 members of the P&R Comm.to serve on the Strategic Plan Steering Comm.  SUGGESTEDMOTION: Members must be nominated. and must accept the nomination tos serve.  FOLLOW UPA ACTIONNEEDED:  P.O. Box 848 . Jamestown, North Carolina 27282 Tel: (336) 454-1138 e Fax: (336) 886-3504  5