NORTH CAROLINA  Ohdin  Parks and Recreation Advisory Committee August 7, 2023 6:00 pm ini the Civic Center Agenda  1. Call to Order- Doug Sampson, Chair  2. Approval of minutes from the March 6, 2023 meeting- Doug Sampson, Chair 3. Consideration of recommendation of approval of amendments to the Town of Jamestown Uniform Park Rules and Regulations- Scott Coakley, Parks Superintendent 4. Consideration of recommendation of approval of implementation of shelter deposits- 5. Consideration ofrecommendation of approval of implementation of service fees- Scott 6. Request for Motion of Support for T-Mobile Hometown Grant- Scott Coakley, Parks  Scott Coakley, Parks Superintendent Coakley, Parks Superintendent  Superintendent & Rebecca Ashby, Grants Administrator  7. Public Comment 8. Other Business 9. Adjournment  P.O. Box 848 Jamestown, NC27282  Tel:(36)454-1138 Fax(336)886-3504  wwwgamestow-negoy    Chair Dougs Sampson Town Manager Matthew. Johnson Town Attorney Beth Koonce  Parks &R Rec Committee! Members Daniel McDaniel,' Vice Chair Charles Clapp, Jr. Amy Reese Denise Johnson Phyllis Bridges Lamar Lee John Capes, Council Representative  AME  TOWN OF. JAMESTOWN AGENDA ITEM  TEMABSTRACT: Approval of minutes from the March 6th Parks & Rec Meeting  AGENDAITEM#: INFORMATION ONLY  2  CONSENT AGENDAITEM MEETING DATE: August7,2023 DEPARTMENT: Administration SUMMARY:  ACTIONITEM  ESTIMATED TIME FORD DISCUSSION: 51 Minutes  CONTACTPERSON: Katie Weiner, Asst. Mgr./Town Clerk  The minutes from thel March 6th Parks and Recl Meeting are attached.  ATTACHMENTS: March 6th Parks and Rec Minutes  RECOMMENDATIONACTIONNEEDED: Staff recommends that the P&RC Committee approve the minutes from the March 6th meeting SUGGESTEDMOTION: Parks and Rec Committee Member makes ai motion to approve the minutes from the March 6th meeting.  BUDGETARYI IMPACT: N/A  FOLLOW UP/ ACTIONI NEEDED: N/A  P.O. Box 848 . Jamestown, North Carolina 27282 Tel: (336)454-1138 . Fax: (336) 886-3504    Parks & Recreation Advisory Committee March 6, 2023 6:00 pmi int the Civic Center Minutes & General Account  DBART  Parks & Recreation Advisory Committee Members Present: Doug Sampson, Daniel McDaniel,. Jim Parks & Recreation. Advisory Committee Members Absent: Charles Clapp, Jr. & Amy Reese Staff Members Present: Matthew Johnson, Katie M. Weiner, Scott Coakley  Pendry, Denise Johnson, & Phyllis Bridges  Visitors Present: Douglas Hayworth  Call to Order- Johnson called the meeting to order. He explained the election process for the Chair and Election of Chair of1 the Parks and Recreation. Advisory Committee- Johnson opened the floor to the McDaniel nominated Sampson to serve as Chair of the Parks and Recreation Committee. Johnson called for nominations two more times. There were no other nominations. McDaniel made a motion to nominate Sampson to serve as Chair of the Parks and Recreation Committee. Pendry made a second to the motion. The motion passed by unanimous vote. Election of Vice Chair of the Parks and Recreation Advisory Committee- Johnson opened the floor to the Parks and Recreation Committee Members for nominations for Vice Chair. Sampson nominated McDaniel to serve as Vice Chair of the Parks and Recreation Committee. Johnson called for nominations two more times. There were no other nominations. Sampson made a motion to nominate McDaniel to serve as Vice Chair of the Parks and Recreation Committee. Pendry made a second to the motion. The motion passed by unanimous vote. Approval of minutes from the August 1, 2022 meeting- Pendry made a motion to approve the minutes from the August 1st Parks and Recreation Committee. McDaniel made a second to the motion. The Consideration of recommendations of approval of the. Jamestown Park & Golf Course Strategic Plan- Johnson presented an overview oft the. Jamestown Park & Golf Course Strategic Plan. He noted that National Golf Foundation (NGF) Consulting had prepared the Plan. He stated that the Plan included recommendations to make the course more appealing to a wider variety of people, possible ways to reduce losses, and al list of capital improvements that would be a long-term investment int the course's success. Johnson noted that bunkeri improvements and cart path repaving was listed as al high priority. He added that marketing needed to be enhanced. and that significant changes were necessary in order  Vice Chair oft the Parks and Recreation Committee.  Parks and Recreation Committee Members for nominations for Chair.  motion passed by unanimous vote.  1    toi improve the food & beverage amenities offered at the course. He said that the Plan also noted the need fori technology to bei improved, an increased focus on new player development, andi investments to modernize the facility.. Johnson stated that the capital projects would be included int the Town's McDaniel and Sampson discussed the problems associated with leasing out the grill space with. Johnson. Johnson said that the Town was prohibited from leasing the space to at third party due to restrictions associated with the way that financing was established in order to pay fori the previous renovations to the Clubhouse. He added that there was about $300,000 of debt remaining to be paid off before that Parks and Rec Members discussed the potential profitability of the Golf Course with Johnson. McDaniel said that hel had been disappointed with the concession area of the Golf Course. Johnson agreed that there were some limitations in the kitchen area which needed to be addressed in order to Denise Johnson made a motion to recommend that the Town Council adopt the. Jamestown Park & Golf Course Strategic Plan. McDaniel made a second to the motion. The motion passed by unanimous vote. Update on Accessibility for Parks (AFP) Grant- Coakley thanked the Parks and Rec Committee Members for their service and for their continued support. He said that the Town had been awarded the Accessibility for Parks (AFP)grant which provided recreation funding to benefit children and veterans with disabilities in North Carolina. Coakley said that the grant could be used to build accessible facilities that meet unique needs oft those with physical and developmental disabilities. He added that the Town was going to install playground and fitness equipment that could be utilized by people of alla ages and abilities. He noted that staff were working to develop a timeline for all the planned improvements. He thanked Hawryluk for her assistance in applying for and receiving the grant. Coakley noted that staff had also secured the match fort the Parks and Recreation Trust Fund (PARTF) and the AFP grant through the Sampson thanked Town staff for seeking out grant funding to improve the recreational amenities Parks and Rec Members discussed the various components of the PARTF and AFP projects with Coakley. General Updates on Parks and Recreation- Coakley presented an update on ongoing recreation projects. He said that the concrete pad at shelter #2 had been replaced. He stated that free Wi-Fihad beeni installed at the shelters and soccer complex. He added that staff hoped to make it available at McDaniel asked Coakley about the delayed construction oft the Wrenn Miller Park bathrooms. Coakley stated that there were some budgetary limitations that caused the project to be pushed out fora a couple Coakley also noted that staff had purchased MyRec software which allowed customers to reserve  DBAET  Capital Improvement Program (CIP) during the budget process.  restriction would be lifted.  expand the menu.  American Rescue Plan Act (ARPA) funding.  throughout Town.  Wrenn Miller Parki int the near future.  ofy years.  shelters, fields, etc. online at their convenience.  2    Public Comment-  Douglas Hayworth, 106 Mamie Lane- Hayworth said that he had lived in. Jamestown since the 70'sand had worked at the. Jamestown Park & Golf Course. He spoke about the various recommendations included in the Golf Course Strategic Plan. He said that it would be nice ift the public knew which recommendations would be addressed first. Hayworth added that it would be beneficial to have the public comment period at the beginning of the meeting before the  Committee voted on agenda items. Other Business- No other business was discussed.  Adjournment- Pendry made a motion to adjourn. McDaniel made a second to the motion. The motion  passed by unanimous vote. The meeting ended at 6:42 pm.  3    Chair Doug Sampson Town! Manager Matthew. Johnson Town Attorney Beth Koonce  Parks & Rec Committeel Members Daniel McDaniel, Vice Chair Charles Clapp, Jr. Amy Reese Denise. Johnson PhyllisE Bridges Lamarl Lee John Capes, Council Representative  CAMEST  TOWN OF JAMESTOWN AGENDAI ITEM  ITEMABSTRACT: Consideration of approval of amendments to the Park Rules  AGENDAITEM#: INFORMATIONONLY ESTIMATED TIME FORD DISCUSSION: 10Min.  3  CONSENT AGENDAITEM MEETINGDATE: Auguast 7, 2023 DEPARTMENT: Parks and Recreation  ACTIONITEM  CONTACTPERSON: Scott Coakley  SUMMARY:  The Parks and Recreation Dept will present proposed changes tot the Town of Jamestown's Uniform Park Rules and Regulations. After reviewing the current policy the staff thought a few changes are necessary to simplifiy the reservations int the shelter area. Staff request the Parks and Recreation Committee discuss the changes andt tot the Uniform Park Rules and Regulations and approve and/or ammend the changes and make a recommendation to council to adopt thel Uniform Parks Rules and Regulations.  ATTACHMENTS: Updated Uniform Parks Rules and Regulations  RECOMMENPATONACTONL NEEDED: Staff recommends that the P&RO Committee approve the Uniform Parks Rules and Regulations SUGGESTED MOTION: Parks and Recreation Committee Member makes a motion to recommend the approval or denial of amended FOLLOW UP ACTION NEEDED: Make a recommendion to council to approve the Uniform Parks Rules and Regulations  BUDGETARY IMPACT: N/A  Uniform Parks Rules and Regulations for the Town of. Jamestown  P.O. Box 848 . Jamestown, North Carolina 27282 Tel: (336)454-1138 . Fax: (336)8 886-3504    Town of Jamestown  OAMESTOWN TTICARO  Uniform Park Rules and Regulations  Anticipated Adoption date September 19, 2023  The following rules shall regulate the use, occupancy and the conduct of persons in or upon all parks or park property owned and/or operated by the Town of Jamestown, North Carolina. The failure of any person to adhere to any rule or regulation may result in expulsion from the  park fori the day and/or for an extended period oftime.  GENERAL RULES 1. VEHICLES  Motorized vehicles are not allowed on any trails or walking paths. It shall be prohibited for any person to drive any vehicle anywhere in any park, except upon the regularly established roadways; it shall be prohibited for any person to park or permit to be parked any vehicle anywhere except upon designated parking areas authorized by the Parks Director or designated official. Persons operating a licensed vehicle must possess a valid driver's license orl learner'spermit (and be accompanied by required licensed operator) to operate a vehicle on park property. A Segway (Electronic Personal Assistive Mobility Device) is allowed in parks and gardens, and on paths, sidewalks and trails as prescribed by North Carolina law; however the Parks Director or designee reserves the authority to regulate the time, place  and manner ofuse.  Motor vehicle is hereby defined to include cars, trucks, mini-bikes, go-carts, motorbikes, golf carts, ATVS and anyo otherself-propelled. motorized vehicle.  2. BICYCLES  Bicycles are allowed only on designated paths, trails and public roadways. All cyclists are encouraged to wear helmets. Cyclists must comply with all NC Bicycle Statutes when riding  on publicroadways.  3. ROLLER: SKATES, ROLLERBLADES, SCOOTERS AND SKATEBOARDS  The use of roller skates, rollerblades, scooters and skateboards is prohibited on park roads,  walkways, and parkingl lots. 4. ADVERTISING  It shall be prohibited for any person to place or erect any structure, sign, bulletin board,  Page e1of7l    post pole, or advertising device of any kind whatsoever in any park, or to attach any notice, bill, poster, sign, wire, rod, or cord to any tree, shrub, fence, railing, post, or structure within any park, except by such persons as are authorized by the Parks Director or designated official. All allowed advertising must be in accordance with the Town'ss sponsorship policy. It_shall be prohibited for any person to remove, destroy, mutilate or deface any Town structure, monument, planter, fountain, wall, fence, railing, vehicle, bench, trees, plants, or any other property in any park. Any persons committing any prohibited action above will be  5. PRESERVATION OF PARK PROPERTY  subject to fines and/orarrest. A. GEOCACHING  1) A cache must be registered with the Parks and Recreation Department. Contact Parks 2) Requesting parties must submit a written request and gain written approval prior to placing acache. Adetailed map including the exact location ofthe cache must be provided to the Parks Director or designee for approval. A detailed list of the cache contents 3) The person applying for the cache permit must provide valid contact information to 4) Aspecific time frame for the cache should be determined if possible to avoid abandoned articles. The recommended time frame is three months. The applicant is responsible for removing the physical cache from public property. Abandoned or illegal caches will be 5) The applicant agrees to remove the cache from any website or other promotionalmeans 6) Caches are of a manner not sO1 tot threaten or encourage wildlife usage such as nesting. 8) The cache must not be buried, disturb vegetation, be placed in water or be placed using nails, screws or fasteners, and must not constitute a hazard to the public corwildlife. 9) The applicant agrees to reimburse the Town of Jamestown for any replacement or repair costs associated with any damage or theft caused by the placement ofac cache. 11)Permission will not be granted to place the cache in areas not accessible to the general 12) Changing the location of an existing cache will require submission of a new written letter requesting permission to relocate the cache and must have all required information (see 13)Iffor any reason iti is determined by the Parks Director or designee, that a cache is causing adverse impacts to the park, wildlife, any park facilities or the environment, park staffor the public, then the cache will be removed byt the Parks Director or designee and held for ten days to be picked up by the permit holder. Caches not retrieved after ten days will 14)The Parks Director reserves the right to regulate the number of caches withinany park  Director or designee at (336) 454-1138.  must be provided.  include name, address, phone number, and email address.  removed and discarded.  at the completion oft the cache event period. 7) Virtual caches are encouraged when possible.  10) Metal detectors may not be used to search for a cache.  public.  above) included int the new request.  be discarded. facility or the park itself.  Page2of7]    B. EXCAVATIONS  It shall be prohibited for any person to make an excavation or use a metal detector in any park for any purpose without written permission oft the Parks Director or designated official. Requested excavations must be in writing and include site protocol excavation documentation: submitted to the Parks Director or designee for consideration. It_shall be prohibited for any person to dig, cut, bruise, mutilate or cause to be transplanted, cut, bruised, debarked or mutilated any plant material of all and any  PLANT MATERIAL  description within any park land. 9. GUNS,FIREARMS AND INCENDIARY DEVICES  In accordance with N.C. G. S. 14-415.11(c) and N.C. G. S. 14-415.23, carrying a concealed handgun is prohibited in all Town buildings and their appurtenant premises. Carrying a concealed handgun is also prohibited at Town athletic fields and their appurtenant facilities during organized athletic events for which a person or organization scheduled the athletic field for use with the Town Manager or Parks Director. The term "during" shall be construed to mean the period of time in which such athletic fieldisused for the organized athletic event and a one-hour period before and after that athletic event. This prohibition shall apply to all athletic fields at. JamestownPark. Carrying a concealed handgun is also prohibited at any Town facility used for athletic events, which shall include the Jamestown Park Golf Course andClubhouse. See Concealed/Carry Ordinance of the Town of Jamestown.  Open fires and fireworks of any type are expressly prohibited except at those events approved and permitted by the Town of Jamestown. The approved use of a fire or fireworks must comply with the rules and regulations set forth by the GuilfordCounty Fire Marshall, thel National Fire Protection Association Codes and Standards, and Chapter Animal control devices may be used by park staff and/or professional animal control  33 oft the International Fire Code.  experts with the approval oft the Parks Director.  10. ANIMALS  Its shall be prohibited for any person to allow or permit any horses, dogs or other animals to run at large in a park and it shall be prohibited to ride horses in any park except at a special event or activity approved by a Special Event Permit issued by the Town of Jamestown. Pet owners are required to clean up pet excrement prior to leaving the area. No animals are allowed to enter any park lakes or ponds on or off the leash. The Guilford County Leash Law (ref. Appendix pg. 0) is enforced in all parks, trails, and greenways. (Ordinance for Town of. Jamestown with Respect to the Control of Animals,  specifically sections! 5-9 and! 5-10)  Page3of71    11. INTERFERING WITHWILDLIFE  Its shall be prohibited for any person to trap, catch, wound or kill, or cause to be injured, treat cruelly, tease, or attempt to trap, catçh, wound, kill, injure, or tease any bird, animal ori insect, or molest or rob any nest of any bird or any lair, den or burrow of any animal in or upon any park property. The feeding of wildlife is strictlyprohibited. No animal may be released or placed onto park property unless said release or placement is in connection with animal control devices used by park staff or professional animal  control experts with the prior approval ofi thel ParksDirector.  12. USE OF LAKES AND PONDS 13. PROFITEERING  Fishing and swimming is prohibited in all lakes and ponds located on parkproperty. The sale of food and drink products, clothing and any and all other items is strictly prohibited without the prior consent and written permission oft the Parks Director. Fees may apply. Admission fees may not be charged by any group or member of the public toa attend any event or function taking place on park property unless expressly permitted by a Special Events Permit issued by the Town ofJ Jamestown. Donations at events held on park property may be accepted by those groups designated by the Internal Revenue Service as 501 (c) (3) organizations who have also secured a Special Events Permit from the Town of. Jamestown. All events serving food items must comply with Guilford County Its shall be prohibited for any person to engage in soliciting, peddling, begging or selling, or to ply the vocation of a solicitor, agent, peddler, beggar or salesman of any description Special events approved and exhibition shows as permitted under the Exhibition Shows rule below, or at a sponsored or co-sponsored event, activity or operation in a staffed Park from which the department receives an agreed upon rental or percentage, as specified in a signed contract, lease or agreement by the Town Manager are not subject  Department of Healthregulations.  inanyp park.  tothisrule.  14. SHOWS, MARKETS ANDI EXHIBITIONS  Shows, markets and exhibitions may be permitted in the parks with the issuance of a Special Events Permit by the Town of Jamestown. Applicants must work closely with the Parks Director in determining when and where the event will take place. The sponsoring organization obtaining the Special Events Permit shall be responsible for the payment of all license fees required. Flea market operations or rummage sales are prohibited.  Page 4 of71    15. GAMBLING  All games of chance at which any money, property or other thing of value is wagered,  are prohibited on parkproperty.  16. SMOKING  Smoking is prohibited within all park buildings and structures and within fifty (50) feetof said park buildings or structures. "Tobacco Free Zones" have been established in areas of youth activity, and no tobacco use is allowed in the areas where signs areposted. No boisterous or insulting language is allowed to be used in any park or park facility, and disorderly conduct of any kind is not allowed in any park or park facility.  17. DISORDERLY CONDUCT  18. BEER, WINE, ALE, AND OTHER ALCOHOLIC BEVERAGES  No person may possess, consume or display publicly any! beer, wine, ale or otheralcoholic beverage in any park or on any trail or greenway, except under the following A. Upon standards established by the Town Manager, beer, wine and ale are allowed within certain designated enclosed facilities located in that part of the park designated as the municipal golf course and clubhouse. Beer, wine or ale sold or dispensed from such facilities shall be displayed or consumed on the premises of the municipal golf course and clubhouse itself, and only in containers approved by the B. No person under the influence of alcoholic beverages is allowed to enter or  circumstances:  Town Manager.  remain in any park, or on any greenway or trail.  19. SPORTS FIELD USAGE  Football, golf, baseball or other games of like character are not allowed in any area of any park where signs have been posted specifically prohibiting such games. At no time shall such games be played in such proximity to playground equipment or park structures as to threaten harm to persons using the park or damage to the park structures. The hitting of golf balls is strictly prohibited in all areas of any park except those areas  established as driving ranges or golfcourses.  20. FIRES AND GRILLS  Its shall be prohibited for any person tor make or kindle at fire in any park, trail,org greenway, except in a stationary charcoal grill as provided at the park, or a gas grill approved by the Parks Director, or in an area specifically designated by the Parks Director or designee. It shall be prohibited for any person to leave any fire unattended, or to fail to completely extinguish a fire and all the embers thereof before leaving such fire. The use of any type of grease fryer (deep fryer) is strictly prohibited. Provision, use and disposal of any cooking materials or supplies are the responsibility of the park visitor. Underno  circumstances may any open flame be located inside a shelter or  Page5of7l    the exception of Sterno type canisters to heat food and ceremonial candles such as birthday, unity and memorial candles. Additional fees may be assessed when trash, flour  and grease stains are not thoroughlycleaned.  21. DUMPING  No person shall deposit, dump, throw, cast, lay or place, or cause to be deposited, dumped, thrown, cast, laid or placed any ashes, trash, rubbish, soil or earth, paper, garbage, oil, refuse, debris, plant clippings or limbs or leaves in or upon any park or park lands or in any watercourse, lake, pond or slough within said park lands. The use of  confetti and rice is strictly prohibited.  22. USE OF PARK AFTER HOURS  Entrance and/or use of park premises or facilities after posted park hours of operation will be considered trespassing and offenders may be prosecuted. Exceptions are limited in the case of special events approved with a Special Event Permit and the private rental  of clubhousefaclities.  23. AMPLIFIED MUSIC  Musical devices that produce a sound that carries more than 50 feet or is loud enough to disturb other patrons using any park are prohibited. Cars are not to be used as outdoor stereo systems. The judgment of the level of disturbance is up to the Parks Director or designee. Special Events approved by the Town Manager may not be subject  tothisrule.  24. REMOTE CONTROL VEHICLES AND TRAJECTORIES  The use and operation of gasoline and electrically operated remote controlled devices, including but not limited to cars, boats, airplanes, jet, helicopters and rockets, is strictly  prohibited unless approved by the ParksSuperintendent.  25. FEES  All fees and charges associated with the operation of park facilities owned and operated by the Town of Jamestown shall be subject to the recommendations of the Jamestown Parks and Recreation Committee and the recommendations and approval of the Town  of. Jamestown Town Council.  26. PICNIC SHELTER USE  Advanced reservations for Picnic Shelters is strongly encouraged, picnic shelter use is based on a first come, first served basis, if not reserved. Fees are due at the time of reservation to secure the shelter. Any shelter reservation canceled within 7 days of the reservation will be charged a $25 service fee. Any person renting a shelter must be 21 or older. Shelters must be cleaned and vacated no later than 15 minutes prior to posted  park closinghours.  Page e6of71    Groups renting picnic shelters reserve: the rightt to usetheshelter exclusively for thei time -----*---- ofexcessive debris or the person renting the shelter will be prohibited from renting another shelter for one (1)year. Deposits, if any are required, shall be refunded after a satisfactory inspection by park staff. The Parks Director can request that a group be banned from shelter rentald duet to excessive violation ofthese rules and regulations and/or looser rental privileges for the day reserved. Park patrons refusing to leave the park when requested by the Parks Director or designee for violation of these rules and regulations are  subject toarrest for trespassing.  27. TRAILUSAGE  All trails are open according to posted hours. Trail patrons must adhere to trail  designations. Removalofanyvegetationispronbted.  28. INDOOR RENTALS parks.  Rental of indoor facilities is available pursuant to the fee and time schedules posted in the  29.. GOLF AND DRIMNGRANGE  Rules and regulations for the. Jamestown Park Golf Course and Driving Range are posted  and available at theCourse.  30. ENFORCEMENT  These Rules and Regulations may be enforced by any and all remedies authorized by applicable law. Inaddition, anyone violating any of these provisions may be asked to leave immediately and may be subject to prosecution for trespassing for failing to do sO. The Parks Director, Golf Course Manager, or designated official and law enforcement personnel are charged with enforcement of these rules andregulations.  Adopted this the  day of  2023.  Mayor S. Lynn Montgomery  ATTEST:  Katie M. Weiner, CMC Assistant Town Manager/Town Clerk  Page 7of7    Chair Doug Sampson Town Manager Matthew. Johnson Town Attorney Beth Koonce  Parks &F Rec Committee Members Daniel McDaniel, Vice Chair Charles Clapp, Jr. Amy Reese Denise. Johnson Phylis Bridges Lamar Lee John Capes, Council Representative  CAMESICAVN,  TOWN OF. JAMESTOWN AGENDA ITEM  TEMABSTRACT: Consideration of approval of implementation of shelter deposits  AGENDAITEM#: INFORMATION ONLY ESTIMATED TIME FORI DISCUSSION: 101 Min.  4  CONSENT AGENDAITEM MEETINGDATE: August7,2023 DEPARTMENT: Parks and Recreation  ACTIONITEM  CONTACTPERSON: Scott Coakley  SUMMARY:  The Town of. Jamestown Parks and Recreation Department will discuss adding a $50 deposit to all shelter reservations. This change will encourage patrons tol leave the shelters clean for other park patrons. The deposit is refundable after as satisfactory inspection of Town of Jamestown's Parks and Recreation Department. The Parks and Recreation Department staffi is very limited, andi they parki is The staff requests thatt the Parks and Recreation Committee discuss implementing a $50 deposit, and approve and/or amend the  not staffed on the weekends with the exception of the daily cleaning.  deposit.  ATTACHMENTS: BUDGETARYIMPACT:  COANROATONACTOANTDNE Staff recomends thatt thel Parks and Recreation Committee approve the $50 deposit.  SUGGESTEDI MOTION: Parks and Recreation Committee Member makes a motioni to recommend approval or denial oft the $50 deposit.  FOLLOW UP/ ACTION NEEDED: Make a recommendion to council to approve the $50 deposit for a shelter rental.  P.O. Box 848 . Jamestown, North Carolina 27282 Tel: (336)454-1138 . Fax: (336) 886-3504    Chair Dougs Sampson Town Manager Matthew. Johnson Town Attorney Beth Koonce  Parks &R Rec Committee Members Daniel McDaniel, Vice Chair Charles Clapp, Jr. Amy Reese DeniseJ Johnson Phyllis Bridges Lamar Lee John Capes, Council Representative  CAMESICAVN  TOWN OF JAMESTOWN AGENDA ITEM  ITEMABSTRACT: Consideration of approval ofi implementation of service fees  AGENDAITEM#: INFORMATIONONLY ESTIMATED TIME FORI DISCUSSION: 10M Min.  5  CONSENT AGENDAITEM MEETINGDATE: August7,2023 DEPARTMENT: Parks and Recreation  ACTIONITEM  CONTACTPERSON: Scott Coakley  SUMMARY:  The Parks and Recreation Dept will present ar recomendation to add a $25 service charge fori the cancellation ofas shelter reservation within 7 days oft the date reserved. This action wille ensure that other park patrons have a chance tor reserve a shelter on their desired date. It will also ensure thats staff has proper time to make corrections tot the work schedule. Staff request the Parks and Recreation Committee discuss the $25 service charge and approve and/or ammend the changes and  make a recommendation to council to adopt the $25 service charge.  ATTACHMENTS: Guilford County and City of High Point Parks and recreation shelter fees and shelter rules  RECOMMENDATONACTON NEEDED: Staff recomends that the Parks and Recreation Committee approve the $25 service charge SUGGESTEDI MOTION: Parks and Recreation Committee Member makes a motion to recommend that Council approve or deny the $25  BUDGETARYI IMPACT: N/A  service charge for the Town of Jamestown.  FOLLOW UP ACTION NEEDED: Make ai recommendion to council to approve the $25 service charge  P.O. Box 848 . Jamestown, North Carolina 27282 Tel: (336)454-1138 . Fax: (336)8 886-3504    Guilford County  STATE of NORTH CAROLINA  GUILFORD COUNTY PARKS SHELTER USE POLICIES (rev. 3/3/14)  Thank you for renting a Guilford County shelter for your gathering. We would like to remind you: 2) Beer and wine are allowed ONLV/farrangements have been made in advance. Any other alcoholic beverages are strictly prohibited. Beer and wine may not leave shelter. GLASS CONTAINERS OF ANY 3) Following shelter use, the shelter and surrounding area must be cleaned of all trash. The trash must be 4) Except when permitted for an approved event, amplified music/sound is not allowed int the park, including but not limited to live DJ, microphones, karaoke, stereos, boom boxes, live bands and choral 5) All propane grills and deep fryers must be placed in the grass beyond the tree line, noti ini the shelter. All grease and flour stains must be completely cleaned up prior to vacating the shelter. Used cooking oil must be 6) All shelters must be cleaned and vacated no later than 15 minutes prior to park closing to avoid additional 7) Third party rentals including but not limited to amusement rides, dunking booths, games, and vending machines may be permitted with advanced approval from park management and are subject to usage fees. Food vendors are required to submit appropriate business, health and insurance documentation in order to 8) All motor vehicles must be parked in appropriate assigned parking areas. Motor vehicles may not be parked 9) The display of decorative items utilizing tape, glue, staples, tacks, nails, paint, markers, and screws is prohibited. Signs, banners, streamers, tarps, and pinatas may only be hung in designated areas with 10) The use of glass containers, silly string, fireworks, sparklers, candles, shaving cream, glitter, confetti water balloons and any other items that create additional cleaning expense are prohibited. Full refund when cancelled within 10 days of making reservation and payment in full and more than 30 Full refund less $35 administrative fee when cancelled 30 days or more prior to date of reservation. IN THE EVENT OF INCLEMENT WEATHER, ADVANCE PAYMENTS MAY BE APPLIED TO FUTURE RENTALS BASED ON AVAILABILITY AT THE SOLE DISCRETION OF GUILFORD COUNTY PARK MANAGEMENTIN THE EVENT THAT ANY CREDITS ARE. APPLIED TO Al HOUSEHOLD ACCOUNT AT THE MANAGERS DISCRETION, THE CREDIT IS GOOD FOR UP TO ONE YEAR FROM THE DATEIT Ihave read, understand, and agree to abide by the Guilford County Parks Shelter Use Policies.! understand that any violations of the policies may result in expulsion and/or suspension of any further  1) Renter must be 21 years of age or older.  KIND. ARE PROHIBITED. placed int trash cans.  groups. Cars are not to be used as outdoor sound systems.  removed from premises. charges.  conduct business at Guilford County parks and are subject to usage fees.  adjacent to shelters.  string.  Cancellation Policy: days prior to reservation.  50% refund when cancelled 8-29 days prior to date of reservation. NO REFUND when cancelled 7 days or less prior to date of reservation.  WAS ISSUED. use of the facility.  www.mygulford.com    HSIC  NORIHCARJINASINTERMATIONALCIY  High Point  Parks & Recreation  Department  Fees and Charges  2022-2023  Approved by High Point City Council on June 6, 2022  Effective October 1, 2022    Table of Contents  Table of Contents Athletic Facility Rentals Festival Park  1 2 3 3 4 5 5 6 6 7 7 8 8 8 9 9 10 10 10 11 12 13  Golf Courses (Blair Park and Oak Hollow) High Point City Lake Park Amusements High Point City Lake Marina High Point City Lake Park Meeting & Events Center High Point City Lake Park Shelters High Point City Lake Park Swimming Pool Neighborhood Park Shelters Northpoint Conference Room Oak Hollow Family Campground Oak Hollow Park and Marina Oak Hollow Picnic Shelters Oak Hollow' Tennis Center Piedmont Environmental Center Recreation Centers Roy B. Culler, Jr., Senior Center Washington Terrace Pool Beer & Wine Policy Refund Policy  Miscellaneous Fees (greenway, mobile stage, concession stands, tents, bike racks) 7  Washington Terrace Park and Community Center    Athletic Facility Rentals  High Point Athletic Complex Ed Price Baseball! Stadium Correll/Morris Soccer Stadium Aderholt Football/Track Stadium (football games andi track meets) North, South, and West Soccer Fields Johnson Street Ballpark Per game, per field Practice  $125.00 per game $125.00 per game $250.00 per game/meet $450.00 for more than one game/meet $25.00 per hour/practice, $100.00 per game  $125.00 per game $25.00 per practice  Games and Practices- baseball, softball, football, and soccer fields  Includes fields at Allen. Jay Park, Armstrong Park, Brentwood, Burnett Park, Cedrow Park, Deep River, Harvell Park, Hedgecock Park, Oakview, Morehead, Macedonia Park, Washington Terrace Park, West End Park, and North, South, and  West soccer fields at High Point Athletic Complex.  Per game Practice Tournament Fees 1st field $250.00, per day 2nd field $200.00, per day 3rd field or more $150.00, per field, per day Youth Athletic Camp Rental Fee Half Day, upt to 4 hours, 5 days Full Day, 4-8 hours, 5 days Other Athletic Field Rental Fees Additional Field Preparation Fee Attendant Fee Concession Stand Use  $100.00 per game $25.00 per hour  $500.00 per park, per week $1,000.00 per park, per week $30.00 per hour (includes 2 people, 3-hour minimum) $20.00 per hour, per employee (2-hour minimum) $100.00 per event  Concession Fee- Applies if concessions are being sold without renting a $50.00 per event Gate Fee- Applies if an entrance/parking feei is charged tot tournament $50.00 per event  concession stand. Does not apply to school groups. spectators. Does not apply to school groups. Merchandise Sales Fee- Applies if merchandise such as t-shirts, hats, etc. are being sold. Does not apply to school groups. rakes, pole vault and highj jump bars. Festival Rate- Non-Profit Groups & Organizations Festival Rate- For-Profit Events & Concerts West End Cross Country Course Fee  $50.00 per event  Track Equipment Use Fee- use oft track equipment: hurdles, long jump $250.00 per month  1st day- $1,000.00, 2nd day- $500.00 1st day- $1,500.00, 2nd day- $1000.00 $100.00 per meet  2    Festival Park  Non-Profit Groups and Organizations* North Overlook and Festival Park North Overlook or Festival Park For-Profit Events and Concerts North Overlook and Festival Park North Overlook or Festival Park Play & Ride Weekdays Regular 18-holes Regular 9-holes with cart Ladies (Thursdays at Blair Park, Tuesdays at Oak Hollow) Seniors (Monday-Friday only, ages 55+) Juniors (must be 16 years of age to drive cart) Twilight starting time varies during the year  1st Day $1,000.00 $800.00 1st Day $2,000.00 $1,500.00  2nd Day $500.00 $400.00 2nd Day $1,000.00 $1,000.00  *Non-profit groups must provide a copy oft their valid! 501(c) (3) designation to qualify for non-profit rates.  Golf Courses: Blair Park and Oak Hollow  Blair Park $27.00 $19.00 $24.00 $24.00 $24.00 $22.00 $24.00 Blair Park $15.00 $10.00 $10.00 $10.00 $10.00 $8.00 Blair Park $33.00 $27.00 Blair Park $33.00 $18.00 $12.00 $12.00 $15.00 Blair Park $24.00 $20.00 $20.00 Blair Park $500.00 $575.00 $300.00 Blair Park $9.00 $15.00  Oak Hollow $34.00 $24.00 $26.00 $26.00 $26.00 $25.00 $26.00 $15.00 $10.00 Oak Hollow $19.00 $14.00 $14.00 $14.00 $14.00 $10.00 Oak Hollow $43.00 $37.00 $15.00 $10.00 Oak Hollow $43.00 $28.00 $15.00 $15.00 $22.00 Oak Hollow $32.00 $28.00 $22.00 Oak Hollow $500.00 $575.00 $300.00 Oak Hollow $9.00 $15.00  College Student Rate Walking - Weekdays Regular 18-holes Regular 9-holes Seniors (ages 55+) Juniors (under18) Seniors &. Juniors: 9-holes (after1p p.m.) Play & Ride - Weekends 18-holes, before 12 noon 18-holes, after 121 noon Walking Weekends 18-holes 18-holes after 12 noon 9-holes (last three hours of play) Juniors (after 2 p.m.) College Student (after2 2 p.m.)  Junior Special (after 12 noon) playing with an adult who paid the Regular 18-hole fee $12.00 Junior Special (after 12 noon) playing with an adult who paid the Regular 9-hole fee $9.00  Ladies (Thursdays at Blair Park, Tuesdays at Oak Hollow)  Junior Special (after 12 noon) playing with an adult who paid the Regular 18-hole fee $12.00 Junior Special - (after 12 noon) playing with an adult who paid the Regular 9-hole fee $9.00  Winter Rates Start December 1 and run through February 28 Play & Ride - Weekends (Saturday, Sunday, & Holidays) Play & Ride - Weekdays (Monday- - Friday) Play & Ride - Seniors (weekdays only)  Greens Fees- School Groups, Weekdays only, Per Team/Per Season Limited to 3 golf teams at any one time, golf carts not provided Middle School GolfT Team (Limit 2 days per week)  College Golf Team High School Golf Team Golf Carts 9-holes per person, per cart 18-holes per person, per cart  3    Locker Rental- Yearly Entire Golf Course Rental Monday-Thursday, all day, upt to 120 golfers Monday-Thursday, 9 a.m. start time, up to 120 golfers Friday, all day, up to 120 golfers Friday, 9 a.m. start time, upt to 120 golfers Oak Hollow Shelter (free with $300 in Grillroom purchases) Golf Discount Card  NA Blair Park $2,750.00 $2,250.00 $3,000.00 $2,500.00 NA $50.00  $10.00 Oak Hollow $3,500.00 $3,000.00 $3,750.00 $3,250.00 $50.00 $50.00  High Point City Lake Park  Amusements Price per ticket  Amusement Rides (Carousel and Train) Price per ticket School Groups Only  $2.00 $1.00 $1.80 $5.00 $4.00 $1.75 $2.50 $50.00 $90.00 $3.00 $5.00 $120.00 $220.00 $320.00 $15.00  Price per ticket Combo- Train & Merry-Go-Round, (School Groups Only) Daily Discount Tickets- unlimited use carousel and train Price per ticket for groups of 25 or more Additional price per ticket to add Miniature Golf  Price per ticket Boat Ride Price per ticket Group Rental - per % hour Group Rental- - per hour Miniature Golf 18 holes, per person All day miniature golf pass, per person One Amusement Two Amusements Three Amusements  Hourly Rental -1 Train, Carousel & Golf (subject to availability)  Operator Fee (per hour, per amusement)  4    High Point City Lake Marina Launch Fees Boat Launch Kayaks, Canoes, and Paddleboards 101 Boat Launches Rentals Solo Kayak (all day) Tandem Kayak (all day) Stand Up Paddleboard (all day) Canoe (all day) Paddle Boats 2s seater, per % hour Paddle Boats 3 seater, per % hour Fishing Boats Fishing Boat with motor Bank Fishing Adults (ages 16-54) Children under the age of 12 Yearly Bank Fishing Pass Adults (ages 16-54) Both Lakes One Lake (Designated) Meetings & Events Center Rentals Item One Room Rental - Hourly Rate (4-Hour Minimum) Two Room Rental -1 Hourly Rate (4-Hour) Minimum) their scheduled time and on-site event host.  $7.00 $4.00 $60.00 $12.00 $20.00 $15.00 $12.00 $7.00 $8.00 $10.00 $30.00 $2.00 per day $1.00 per day Free $30.00 $25.00 $120.00 $75.00 $75.00 Non-Resident $125.00 $150.00 $25.00 per hour  Youth (ages 12-15), Seniors (ages 55+), and people with disabilities  Youth (ages 12-15), Seniors (ages 55+), and people with disabilities Yearly Launch Pass Powered and Non-Powered Boats Both Lakes (Seniors, ages 55+ and people with disabilities)  Resident $75.00 $100.00  Staff Fee - For events that run past $25.00 per hour  Room rental rates include table/chair setup and breakdown, A/V equipment usage, podium (whenapplicable)  High Point City Lake Park- Park Rentals Entire Park Rental - Exclusive use for up to 9 hours Price per person over: 1,000 people Camp Ann Area Rental (Exclusive Use) Combination of shelters 5,6,7 (9-hour period)  $5,000.00 $5.00 $600.00  5    High Point City Lake Park Shelters Rates based on a 4-hour period  Price $50.00 $80.00 $80.00 $45.00 $50.00 $85.00 $85.00 $60.00 $50.00 $40.00  Shelter #1 Shelter #2 Shelter #3 Shelter #4 Shelter #5 Shelter #6 Shelter #7 Shelter #8 Shelter #9 Shelter #10 High Point City Lake Park Swimming Pool General Admission Pool and Water Slide Entry Toddlers (2 years of age and under) Free with a paying adult 18 years of age or older Group Rate For more than 20 swimmers, price per swimmer Lap Swim Admission - Designated times; Ages 16+  Resident $10.00 Free $7.00 $5.00 Resident $125.00 $100.00 $400.00 $50.00 Resident $300.00 $150.00 $100.00 $100.00 $100.00  Non-Resident $15.00 Free $8.00 $7.00 Non-Resident $175.00 $150.00 $600.00 $70.00 Non-Resident $350.00 $175.00 $125.00 $125.00 $125.00 per hour  Season Passes Individual (Ages 16+) Individual Youth (Ages 3-15) Family Pass (4 individuals) Lap Swim Season Pass Pool Rentals (Exclusive use; per hour) All Aquatic Amenities (2-hour minimum) * Leisure/lifestyle Pool (2-hour minimum) * Competition Lanes (1-hour minimum) * Waterslide - (1-hour minimum)' Splash Pad (1-hour minimum)  *Lifeguards per hour, per lifeguard. Number of lifeguards needed is $17.00 per lifeguard, $17.00 per lifeguard,  based on a ratio of1l lifeguard to every 25 guests, with a minimum of per hour  41 lifeguards. Swim Meets  State or Regional (per swimmer) High Point Community (per swimmer)  $7.00 per swimmer $5.00 per swimmer  6    Miscellaneous Rentals Mobile Stage  Local Non-Profit, Community, and Service Organizations (3) designation to qualify for non-profit rates.) Local Business, Commercial, and Individual Use  $400.00 per one-day event Monday-Friday:  (Non-profit groups must provide a copy of their valid 501(c) $550.00 per two-day event  $750.00 per one-day event, $900.00 pert two-day event. Saturday, Sunday and holidays: $850.00 per one-day  event $75.00 $100.00 $175.00 $200.00 $50.00 $10.00 per rack per day $50.00 per day  $1,000.00 pert two-day event  Portable Concession Stands Rental Fee - One day Rental Fee - Two days Rental Fee -T Three days Tent Rental Pert tent, up to two days Each additional day Bike Racks/Barricades Greenway Rental  Neighborhood Park Picnic Shelters  Location/Shelter: # Allen. Jay Recreation Center Shelter #1 Allen Jay Recreation Center Shelter #2 Armstrong Park Cedrow Park Deep River Recreation Center Macedonia Park  Per 4-hour period $40.00 $40.00 $40.00 $40.00 $40.00 $35.00  Northpoint Conference Room  Monday-Friday, 8 a.m.-5 p.m. After 5 p.m. Monday-Friday: and weekends  $35.00 per hour, 2-hour minimum $45.00 per hour, 2-hour minimum  7    Oak Hollow Park  Family Campground Camp Sites = Section D Camp Sites -1 Tent  Price $35.00 per day $45.00 per day $30.00 per day $5.00 per day $15.00  Camp Sites - Section A, B,C(Cable service included) Each additional person above 4, per night Dump Fee (for RVs not staying ini the campground)  Oak Hollow Park & Marina Launch Fees Boat Launch Water Skiing with paid boat launch Kayaks and Paddleboards 10 Boat Launches (does noti include water skif fee) Rentals Sailboat Rentals 2-person limit per boat for 41 hours  $7.00 $1.00 $4.00 $60.00 $25.00 $12.00 $20.00 $15.00 $30.00 $15.00 $2.00 $1.00 Free $30.00 $25.00 $120.00 $75.00 $75.00  Must have sailing experience Solo Kayak (all day) Tandem Kayak (all day) Stand Up Paddleboard (all day) Storage Boat Storage, per month, paid biannually Kayak Storage, per month, paid biannually Bank Fishing (All day) Adults (ages 16-54) Children under the age of12 Vearly Bank Fishing Pass Adults (ages 16-54) Both Lakes Both lakes (Seniors, ages 55+) One Lake (Designated) Marina Meeting Room Marina Meeting Room  Youth (ages 12-15), Seniors (ages 55+), and people with disabilities  Youth (ages 12-15), Seniors (ages 55+), and people with disabilities Vearly Launch Pass Powered and Non-Powered Boats  $25.00 per hour, 2-hour minimum  Picnic Shelters- North Overlook, Sailboat Point and Festival Park  4-hour period  $45.00  8    Oak Hollow Tennis Center  Court Rentals Outdoor Courts  $8.00 per court, per hour $20.00 per hour, per court  Indoor Courts (November 1-March 31) Non-Prime Time Monday-Thursday, 8:30a.m.-5:30 p.m. Fridays, All day Sundays, 8:30-11:30a.m. Indoor Courts - (November: 1-March 31) Prime Time Monday-Thursday, 5:30-10 p.m. Saturdays, All day Sundays, 1-8:30 p.m.  $24.00 per hour, per court  Seasonal Reservation Rates (Indoor Courts, November 1-March 31) $650.00- 20 weeks, prime time  $600.00- 20 weeks, non-prime time  Tennis Facility Rental 4H hours All Day Each additional hour  Indoor Court Building Rental 2 indoor courts reserved during the $125.00  indoor season on Saturday nights from 6-10 p.m.  Outdoor Courts $150.00 Indoor Courts $180.00 Outdoor Courts! $300.00 Indoor Courts $350.00 Outdoor Courts $40.00 per hour Indoor Courts $50.00 per hour $25.00 per hour  Court Maintenance (first two hours are: free)  Piedmont Environmental Center  Auditorium Rental Monday through Friday, 9a.m.-5 p.m. Monday through Friday, 5-9 p.m. Kitchenette Usage LCD Projector  $40.00 per hour, 2-hour minimum $60.00 per hour, 2-hour minimum $10.00 per day $50.00 per day  PECI Members receive a 20% discount on Auditorium rentals.  9    Recreation Centers  (Allen Jay, Deep River, Morehead, Oakview, and Southside)  Area Gym Type A Gym Type B Small Activity Room Large Activity Room Entire Center City Holidays  Price $35.00 per hour $50.00 per hour $25.00 per hour $35.00 per hour $110.00 per hour $150.00 additional fee on City approved holidays $25.00 per hour, per employee  (Rentals by citizens, non-profit, civic orr religious groups) (Where admission or tickets are charged, or merchandise is sold)  (Oakview, Deep River, Allen. Jay, Morehead)  Staff Fee For events that run past their scheduled end time  Roy B. Culler Jr. Senior Center  Price  Monday-Friday, 8 a.m. -5 p.m. After 5 p.m. Monday-Friday: and weekends  $35.00 per hour, 2-hour minimum $45.00 per hour, 2-hour minimum  Washington Terrace Park and Community Center  Community Center Large Activity Room (includes kitchen) Conference Room Conference Room Plus Kitchen (Kitcheni is $15 per 2-hour period) Entire Community Center City Holidays  $50.00 per hour $35.00 per hour $45.00 per hour $85.00 per hour holidays  $150.00 additional fee on City approved $25.00 per hour, per employee  Staff Fee for events that run past their scheduled end time Picnic Shelters = based on 4-hour period  #1 #2 #3 #4 #5  $35.00 $35.00 $40.00 $45.00 $65.00  10    Washington Terrace Park Rental  Entire Park Stage Area Vendor Fee -Food Vendor Fee Non-Food  $600.00 for 8-hour period. Pool rental is not  included. $25.00 per hour $75.00 $50.00  Washington Terrace Park Swimming Pool Per person, per day, ages 4 and up (includes basket rental) Toddlers (2y years of age and under) Free with a paying adult 18 years of age or older Punch Card includes 15 admissions Pool Rental -17 % hour period (maximum of 6 hours) rental is based on a ratio of1 lifeguard to every 25 guests, with a  $2.00 Free $20.00  $50.00 per1%! hour rental  Lifeguards per hour, per lifeguard. Number of lifeguards needed fora $17.00 per hour, pers guard  minimum of21 lifeguards.  11    Beer & Wine Policy  Rules for the Sale of Malt Beverages and/or Unfortified Wine  1. The sale of alcoholic beverages is permitted at Oak Hollow and Blair Park GolfCourses. 2. Beer (malt beverages) willl bes sold and dispensed in accordance with North Carolina ABC regulations. All state laws concerning the sale and consumption of beer shall bes strictly adheredto. 3. At least one grillroom employee shall be eighteen (18) years of age or older during any particular shift. 4. The City reserves the right to refuse to sell beer to any person. Following are examples of, but not limited to,  refusing the sale of beer: A. Persons under 21 years of age B. Improper or disruptive conduct Personts)appearing to bei intoxicated D. Lack of Identification  5. Any person violating State alcoholic beverage laws as a part of their course of employment shall be subject to 6.A Any person observed by city staff to be violating State ABCI Laws by providing beer to anyone underage  appropriate personnel action upt to and includingdismissal. shall have their golf playing privlegessuspended.  Park Rentals  1. Alcoholic beverages are allowed during exclusive rentals or special events at thet following facilities: Oak Hollow Tennis Center, Oak Hollow Park, High Point City Lake Park and High Point AthleticComplex. 2. AlI State laws concerning the sale and consumption of beer (malt beverages) shall be strictly adheredto. 3. Persons or agencies permitted to serve beer or wine must provide the city withac certificate ofi insurance  showing $2,000,000 dollars ofl liability insurance coverage.  12    Refund Policy  Shelters, Fields, and Facility Rental Refunds  Ifa customer cancels a reservation at least fourteen (14) days prior to the rental date, at full refund will be issued. Ifa customer cancels less thani fourteen (14) days prior to the rental date, there willl be no refund unless approved by the Director of Parks & Recreation or his or her designee. Ai full refund is given if High Point Parks & Recreation Department cancels at facility rental.. All cancellations and requests for refunds must bei in  writing or submitted by email. Shelter Rentals- Rainout Refunds will forfeit their refund.  Ar rainout is defined as a shelter cancellation due to inclement weather conditions. The renter must call on the day oft their event to cancel because of rain. If the customer uses a shelter at anyt time during their rental, they If the event is scheduled at Oak Hollow Park, Festival Park, North Overlook or Sailboat Point, customers If the event is scheduled: at High Point City Lake, customers should call336-883-3498. Fora all other park rentals, the customer should call or leave a voicemail at336-883-3469. The customer can receive ar refund or reschedule for another date ati the time of cancellation. We are not allowed to carry a credit on a customer's account for more than two (2) weeks. Ifthe customer has not called back to reschedule byt two (2) weeks after the original reserved date, we will process a refund. If the renter uses  should call 336-883-3494.  the shelter at any time duringt their rental, they will forfeit this rainout refund.  Campground Refunds  Ifa customer cancels a reservation at least seven (7) days prior to the scheduled arrival date, ai full refund willl be issued. Ifa customer cancels or reschedules less than seven (7) days priort to the arrival date, a refund will be issued minus one (1) night's stay ati the reserved rate. No refunds will bei issued for early departures, late arrivals, ori for cancellations and rescheduling requests that are made on the scheduled arrival date. All cancellations and  requests for refunds must bei in writing or submitted by email  Program Refunds  Ift the High Point Parks & Recreation Department cancels aj program, ai full refund will bei issued. Refunds requested by customers willl be issued on a case-by-case basis and must be in writing or by email. There may be specific cancellation policies that vary by program. Unless noted otherwise, ifa a program has not begun and no costs have been expended for the participant (i.e. t-shirt, trophy, etc.), ai full refund may be issued. If expenses have occurred fort the participant, the refund willl bet the cost oft the program minus any expenses that have occurred. Ifa customer has participated in moret than half of the program, no refund will be issued.  13    Chair Dougs Sampson Town! Manager Matthew. Johnson Town Attorney Beth Koonce  Parks &F Rec Committee! Members Daniel McDaniel, Vice Chair Charles Clapp, Jr. Amy Reese Denise. Johnson PhyllisE Bridges Lamar Lee John Capes, Council Representative  AME  TOWN OF JAMESTOWN AGENDA ITEM  ITEMABSTRACT: Request for Motion of Support for T-Mobile Hometown Grant  AGENDAITEM#: INFORMATIONONLY  6  CONSENTAGENDAITEMI MEETING DATE: August7,2023 DEPARTMENT: Parks and Recreation  ACTIONI ITEM  ESTIMATED TIME FORI DISCUSSION: 5 minutes  CONTACTP PERSON: Rebecca Ashby/Scott Coakley  SUMMARY:  T-Mobile awards 25 Hometown Grants each quarter with a commitment to provide $25 millioni in grant funds through 2026. The grant The grant can fund adaptive uses of older and historic buildings into community gathering spaces, improvements to outdoor parks or trails, andt technology projects fori the publici libraries. Towns can request ar maximum of $50,000 with nor match requirement. The proposed project would update the sports complex by purchasing an automatic line: marker, portable benches for the youth teams, and portable bleachers for the spectators oft they youth games. Thel line marker can reduce staff time to mark the fields from four hours to 23 minutes. Providing seating to participants and spectators would enhance the game experience.  requires projects to be located int towns with less than 50,000 people and will provide a community benefit.  ATTACHMENTS: None BUDGETARYIMPACT: None  RECOMMENDATIONIACTIONNEEDED: Staff recommends that the Committee support the T-Mobile Hometown application as presented. SUGGESTEDMOTION: Committee Member makes a motion to support the T-Mobile Hometown application as presented.  FOLLOW UP/ ACTIONI NEEDED: Staff will submit the application for the T-Mobile Hometown funding.  P.O. Box 848 . Jamestown, North Carolina 27282 Tel: (336) 454-1138 . Fax: (336) 886-3504