GASTONIA CITY COUNCIL MEETING OCTOBER 6, 2015-6:00P.M.  CITY COUNCIL CHAMBER. - CITY HALL-GASTONIA,NC  EXHIBITI PAGE NUMBER  ITEM A: PRAYER - Councilman Todd Pierceall ITEM C: ADOPTION OF THE AGENDA ITEM D: APPROVAL OF THE MINUTES  ITEM B: PLEDGE OF ALLEGIANCE- Mayor John D. Bridgeman  (1) Regular Council Meeting - September 1,2015 (2) Regular Council Meeting September 15, 2015  ITEM E:  AWARDS. CEREMONIES. AND] PROMOTIONS COMMITTEE (1) Proclamation "Public Power Week"- - October 4-10, 2015.. PRESENTATION: Councilman Walter A. Kimble  E1  ITEM F:  PRESENTATIONS Gaston County, Inc. April 16, 2016 (2) Mr.. Gerald Tate.,  (1) Mr. Ernest Sumner, Executive Director, Community Foundation of.. Re: Request for In-Kind Services - Community Foundation Run 2016- - Re: Request for In-Kind Services - Gaston County Toys For Tots (3). Ms. Patricial Erickson and Ms. Gale Entler, 27 Forever Foundation, Inc.. : F3 Re: Request for In-Kind Services - Hope Health & Harmony Festival - Re: Request for In-Kind Services - Veterans Day Parade - November  F1 F2  Motorcycle Ride - November 29, 2015 Sims Legion Park- - April 23, 2016  (4) Mr. Steven Garvin, Chairman, Gaston Veterans Council..  F4  11,2015  ITEM G: PUBLICEXPRESSION: EACH PERSON IS LIMITED TO. A TOTAL  OF FIVEI MINUTES SPEAKING TIME:  CONSENT AGENDA  ITEM 1:  RESOLUTION DECLARING DIVE TEAMI EQUIPMENT SURPLUS. PROPERTY AND TRANSFERRING SAME TO GASTON EMERGENCY MEDICAL SERVICES (GEMS) PURSUANT TO RATICORDNANCE-SIO: SIGNS - ROBINSON OAKS.  N.C.GS.S160A-274 SUBDIVISION  ITEM 2:  REGULAR, AGENDA  ITEM 3:  INTERLOCAL: AGREEMENT BETWEEN THE CITY OF GASTONIA AND THE CITY OF] ROCKYI MOUNT-1 PROCUREMENTOF BUSES, PRESENTATION: Ms. Debby Key, Division Manager of Fleet Services IRAFFICORDINANCE-S SPEED LIMIT ONI MELVIN DRIVE. PRESENTATION: Mr. Rusty Bost, Director of] Engineering/City  BUS EQUIPMENT.. AND] PARTS  ITEM 4:  Engineer  -1-    GASTONIA CITY COUNCIL MEETING OCTOBER 6, 2015-6:00P.M.  CITY COUNCIL: CHAMBER - CITY: HALL- GASTONIA, NC  EXHIBITPAGE: NUMBER  ITEM 5:  BUDGETAMENDMENT #FY16-008 - $61,288.  (Toj provide funding for additional full-time Code Enforcement Official.) PRESENTATION: Mr. Rusty Bost, Director of Engineering/City  Engineer  ITEM 6: CITY ATTORNEY'S) REPORT  PRESENTATION: Mr.L. Ashley Smith, City Attorney PRESENTATION: Mr. Edward C. Munn, City Manager  ITEM 7: ITEM 8: ITEM 9:  CITY MANAGERSREPORT CITY COUNCIL REPORTS ANNOUNCEMENTS  PRESENTATION: City Council Members  PRESENTATION: Mayor John D. Bridgeman  INDIVIDUALS REQUIRING ADA RELATED SPECIAL ASSISTANCE AT THIS PUBLIC MEETINGHEARING SHOULD CONTACT THE ADA COORDINATOR, CITY HALL, 181 SOUTH STREET, P.O. BOX 1748, GASTONIA, NC 28053-1748, AT (704) 866-6861 OR711 FOR RELAY  SERVICEI USERS WITHIN 721 HOURS OF THE MEETING/HEARING.  ag100615  -2-    Page 31  Page 31  GASTONIA CITY COUNCIL: MEETING SEPTEMBER: 1,2 2015 - 6:001 P.M.  CITYCOUNCIL CHAMBER - CITY] HALL- GASTONIA.NC  Mayor Bridgeman called the meeting to order at 6:00 p.m. on Tuesday, September 1, 2015, in the City Council Chamber at City Hall, Gastonia, North Carolina. He noted that Mr. Milton Rice, a City employee for over 20 years, had recently lost his life in a tragic accident, and that Mr. J.A. Dalpiaz and Ms. Samantha Thomas and her unborn child had also recently lost their lives in an automobile accident. He asked that everyone remember the families of these individuals, as well as the many other families who have. recently lost loved ones Councilman Gallagher then opened the meeting with prayer and Mayor Bridgeman led the audience in the Pledge of Allegiance to the flag. Ms. Regina W. Phillips, Deputy City Clerk, recorded the  minutes.  PRESENT: Mayor John D. Bridgeman  Mayor Pro Tem Brendal B. Craig Council Members:: Walter A. Kimble  David R. Kirlin James Gallagher Todd] Pierceall Porter L. McAteer  City Manager Edward C. Munn City Attorney L. Ashley Smith  ABSENT: None  ADOPTION OF THE AGENDA  Councilman McAteer made a motion to adopt the agenda as printed. Councilman Pierceall Mayor Bridgeman thanked Ms.] Regina Phillips for fillingi in for the City Clerk tonight. APPROVALOF THE MINUTES = REGULAR COUNCILMEEING- AUGUST4.2015 Councilman McAteer made a motion to approve the minutes of the August 4, 2015, Regular Council meeting, as printed. Councilman Pierceall seconded the motion and Council approvedi it  seconded the motion and Council approved it unanimously.  unanimously.  PRESENTATIONS  (1)Ms. Sue Ann Robb, Event Organizer Festival - October 3, 2015- - Downtown Gastonia  Re: Request for In-Kind Services - Zombie Walk and Food] Drive/Fall Downtown Antique Ms. Robb requested in-kind services for the fourth annual Zombie Walk and Food Drive to benefit B.R.E.A.D., Inc., as outlined ont the application contained in the exhibit book. She noted that this year there would be a Fall Downtown Antique Festival held in conjunction with the Zombie Walk and. Food Drive. Shel highlighted some oft the activities that will take place during Mayor Pro Tem Craig made a motion to approve the requested. in-kind services for the Zombie Walk and Food Drive/Fall Downtown Antique Festival to be held in Downtown Gastonia on October 3, 2015. Councilman Pierceall seconded the motion and Council approved it.  this event and addressed questions of Council.  unanimously-  (Reference as contained inl Exhibit Book 21 tol Minute Book 105 at Page 1.)  -31-    Page 32  Page 32  REGULAR COUNCILI MEETING - SEPTEMBER 1,2015  PUBLICI EXPRESSION  (1)Mr. Graham Bell, 1421 New Hope Road, Gastonia  Mr. Bell advised that he would be speaking on jobs, infrastructure, and the 700-acre plus property that the City owns on Dallas-Cherryville Highway. He said Gaston County is in dire need ofj jobs. The official records say that unemployment is at 5.9%. The true unemployment/ underemployment rate in Gaston County is closer to 20%.. He noted that less than 4 years ago Johnston County received a $1,300,000 grant, which was spent on infrastructure, and had recently announced ai new plant that willl have over 700 employees. He said the textile industry was great for Gaston County for many years, but they lost those in the 1980s and very little has been done to fill that void in employment. He advised of other communities that were also once dependent on textiles, but are now booming. He said his theory is that they are booming because Hes said very little has been done to revitalize the western, northern, and southern end of Gaston County. He contends that the 700-acre plus property that the City owns on Dallas-Cherryville Highway needs to change from a resource recover farm to an industrial park. That should be a joint venture between the City and the County. He distributed and reviewed a map highlighting roughly 3 miles of new road to potentially service ani industrial park in this location. A copy of that map is included in the exhibit book. He said that would open up the entire north and west end of Gastonia and Gaston County and would reduce the. traffic between 17% to 21% at I-85 After some discussion, Council referred this matter to1 the Transportation Committee. (Reference as contained in] Exhibit Book 2t to Minute. Book 105 at Page 2.)  their leadership put in infrastructure, including industrial parks.  and US321.  CONSENT AGENDA  ITEM 1: ITEM 2:  ORDINANCE TO DEMOLISH = 102 EAST RUBY AVENUE - ANGELINA TRAFFICORDINANCE:  ADJUSTMENT OF TRAFFIC ORDINANCES DUE (Reference and Ordinance as contained in Exhibit Book 2 to Minute Book 105 at TRAFFIC ORDINANCE - CONVERSION OF TRAFFIC SIGNAL AT MAIN (Reference and Ordinance as contained in Exhibit Book 21 tol Minute Book 105 at. RESOLUTION MAKING CERTAIN FINDINGS AND DETERMINATIONS. AUTHORIZING THE FILING OF AN APPLICATION WITH THE LOCAL GOVERNMENT COMMISSION AND REQUESTING THE LOCAL GOVERNMENT COMMISSION TO SELL BONDS AT A PRIVATE SALE AND APPROVING THE FINANCING TEAM IN CONNECTION WITH THE (Reference and Resolution as contained in Exhibit Book 21 to Minute Book 105 at (Reference and Plat as contained in Exhibit Book 2 to Minute Book 105 at Page  HUFFMAN  (This item was removed from the. Agenda.).  TOSCHOOL CLOSING Page 3.)  ITEM 3:  AVENUE ANDSOUTH STREETTO/ ALL-WAY: STOP  Page 4.)  ITEM 4:  ISSUANCE OF REVENUE! BONDS BY THECITY  Page5.) 6.)  ITEM 5: FINAL RECORDING PLAT- VILLAGE ATTHE MOUNTAIN PHASE3  -32-    Page 33 ITEM 6::  Page 33  REGULAR COUNCILMEETING SEPTEMBER 1,2015  RESOLUTION DECLARING MUNICIPALLY OWNED PERSONAL PROPERTY AS SURPLUS PURSUANT TO G.S. & 160A-270 (Reference and Resolution as contained in Exhibit Book 2 to Minute Book 105 at MUNICIPAL ROUTINEI MAINTENANCE. AGREEMENT WITH THE NORTH (Reference as contained in Exhibit Book 2 to Minute Book 105 at Page 8. AGREEMENT WITH GASTON COUNTY DEPARTMENT OF HEALTH & HUMAN SERVICES TO PROVIDE UTILITY CUSTOMER INFORMATION (Reference as contained in Exhibit Book 2 to Minute Book 105 at Page 9.  MISCELLANEOUS VEHICLESANDI EQUIPMENT  Page 7.)  ITEM 7::  CAROLINA DEPARTMENT OF TRANSPORTATION Agreement on file through City Clerk'soffice.) FORI PROGRAMPARICIPANTS Agreement on filet through City Clerk'soffice.)  ITEM 8:  Council inquired with regard to the following:  ITEM 6:  RESOLUTION DECLARING MUNICIPALLY OWNED PERSONAL PROPERTY AS SURPLUS PURSUANT TO G.S. $ 160A-270 MISCELLANEOUS VEHICLES AND EQUIPMENT - Mayor Pro Tem Craig asked what the process is for selling surplus property. Ms. Melody Braddy, Director of Financial Services, explained that once the vehicles and equipment that were approved with the 2016 budget are ordered and received, this surplus equipment will first be listed on GovDeals.com, which is an internet-based auction. Then once a year they have al live auction to try to sell any vehicles and  equipment not sold on GovDeals.com.  Councilman Pierceall: made ai motion to approve the Consent Agenda, with the exception of Item #1. Councilman Kimble seconded the motion and Council approved it unanimously. PUBLIC HEARING ON THE CONFIRMATIONI OF THE ASSESSMENTI ROLL AND LEVYING ASSESSMENTS: FOR SANITARY SEWER LINE EXTENSION FOR WINTERLAKE DRIVE IN ACCORDANCE WITH SECTION 14-144(B))OF THE GASTONIA CODE OF ORDINANCES. - INSIDE CORPORATE LIMITS PUBLIC HEARING ON THE CONFIRMATION OF THE ASSESSMENT ROLLAND LEVYING. ASSESSMENTS FOR SANITARY SEWER LINE EXTENSION FOR OAKHILL LANE IN ACCORDANCE WITH SECTION 14-144(BD)OF THE GASTONIA CODEOF Mayor Bridgeman declared the public hearings to be open and recognized Mr. Jason Wallace, Mr. Wallace said these public hearings are for the sewer lines extended along Winterlake Drive and Oakhill Lane. Both sewer lines were extended by petition. The assessments on the agenda are used toj pay a portion of the cost associated with constructing the sewer lines. The public hearing is the final step in this process. Construction on both projects has been completed and He said at the August 4, 2015, City Council meeting, Council adopted al Resolution Declaring the Costs, Ordering Preparation of the Preliminary Assessment Roll, and Setting the public hearing for tonight for both petitions and to hear public comment for both projects.. A Notice of Preparation of the Preliminary Assessment Roll and Public Hearing was mailed to all property owners subject tot the assessment for both projects. Staffis recommending that Council adopt the Resolution Confirming the. Assessment Roll: and Levying the Assessments for both projects.  and  ORDINANCES - INSIDE CORPORATE LIMITS  Civill Engineer III, for the purpose ofr making the presentation.  property owners on boths streetsl have begun connecting to the sewer.  -33-    Page 34  Page 34  REGULAR COUNCILMEETING: SEPTEMBER 1,2015  Mayor Bridgeman noted that no onel had signed up tos speak tot this matter.  Councilman Pierceall made a motion to close the public hearings and to adopt the Resolution Confirming the Assessment Roll and Levying Assessments for Winterlake Drive Sewer and the Resolution Confirming the Assessment Roll and Levying Assessments for Oakhill Lane Sewer. Councilman McAteer seconded the motion and Council approved it unanimously. (Reference and Resolutions as contained in Exhibit Book 2t tol Minute Book 105 at Page 10.) RESOLUTION AUTHORIZING CONDEMNATION PROCEEDINGS - SOUTHI NEW HOPE Mayor Bridgeman recognized Mr. Rusty Bost, Director of Engineering/City Engineer, for the Mr. Bost said during right-of-way negotiations for the South New Hope Road widening project, they came to a resolution with the Stratford Oaks Homeowners Association (HOA). Those are. condominium units. They had agreed to: a price and toi improvements that were tol be made to the driveway. When preparing the documents to actually close on the right-of-way, they discovered that the HOA's bylaws require 100% signatures of everyone that owns a condominium. Thati is the list before Council tonight. Some of these organizations are very difficult to deal with. One isal life estate, there are several LLCs, and several hold mortgages so they are dealing not only with the property owners but also with the banks. They asked the HOA if they would go back andt talk to their owners to see if they could make any progress. They came back and said there was no reasonable chance of that happening. Unfortunately, that leaves them with eminent domain as the option of last resort. Staff recommends that Council approve the Resolution Mr. Bost and Mr. L. Ashley Smith, City Attorney, addressed questions ofCouncil.  ROAD WIDENING  purpose of making thej presentation.  Authorizing Condemnation Proceedings.  Councilman Pierceall made a motion to approve the Resolution Authorizing Condemnation Proceedings fort the South New Hope Road Widening. Councilman Kimble seconded the motion (Reference and Resolution as contained in Exhibit Book 2 to Minute Book 105 at] Page 11.) Mayor. Bridgeman reçognized Councilman Kirlin, Chairman of the Recreation Advisory Councilman Kirlin said the Recreation Advisory Commission (RAC). met on August 11, 2015, and discussed the following items. No actions were taken on any of these items. They were 1) Citizen Comments 1 He noted that Mr. Russell Adams recently attended a City Council meeting and spoke under Public Expression regarding various recreation concerns. He advised that Mr. Adams and Mr. Larry Mclntyre came to the RAC meeting and requested information oni thej progress oft the tennis court project for Ferguson Park, Phillips Center, and Ashbrook, and asked if sidewalks were going to be installed at Ferguson Park and Phillips Center. They also asked about the status of a volleywall at Phillips Center and asked ifa second pickleball court could be added at the Adult Recreation Center. He said there was a complete and thorough discussion of all of that. Basically at this point, there are pickleball courts at Phillips Center. They are not completely accessible yet because of the need to access that through a walkway. Once completed that will be available for use. There will also be a volleywall constructed at Phillips Center with leftover project funds. There are currently three indoor pickleball courts at Phillips Center with setup and play scheduled for all day on Wednesdays, and two indoor courts at Bradley Center with setup and play scheduled for all day on Mondays. A third court willl be lined off at Bradley Center.  and Council approveditu unanimously.  RECREATION ADVISORY COMMISSION REPORT  Commission, for the purpose ofr making the presentation..  presented for information only.  -34-    Page 35  Page 35  REGULAR COUNCIL! MEETING SEPTEMBER1.2015  Councilman Kirlin and Mr. Chuck Dellinger, Director of Parks and Cultural Services, 2) Project Updates - Councilman Kirlin said the downtown ballpark was discussed. There are ongoing meetings regarding the possibility oft this project moving forward. He asked for an update on the meeting that was held on August 25, 2015. Mr. Edward C. Munn, City Manager, said at that meeting they received some good information from a representative of Odell and Associates, which has worked on a number of ballparks. They shared the approach that is currently being taken in High Point. It is very similar to what we are talking about doing here. The representative had some éxamples oft the kind of financing that they use. He highlighted some oft those financing options. He said one oft the things that was discussed was the acquisition of property, how that needed to be done, and then how the financing could be done over aj period of time. That is where most of the conversation was involved. He thinks they had a general agreement that it is not entirely about the ballpark. It is about the blocks around the ballpark and how the ballpark itselfi is to really be the energy that redevelops the area along both sides of Franklin Boulevard. They talked again about the fact that the YMCA property will probably be available later than some of the other properties simply because the YMCA has to first build its new facility. There was also discussion that the current YMCA property lends itself to private development because of York Chester and a real strong residential and commercial component on that block that may be able to bring in upscale residential int the heart oft the City. He thinks they willl be meeting again next month. Councilman Kirlin said the RAC received an update on the Skeet & Trap Range. It was He said another project discussed was the new Lineberger Park/Greenway parking area. It was reported that the construction bids are coming in a little over the $300,000 gift that was provided, sot they are doing some value engineering to try tol bring that in] line. 3) Springfield Tripl Report - Councilman Kirlin said it was reported that the Springfield trip was ag great. success and was enjoyed by everyone that went. There was al little more money raised thans was expended, so the: remainder will go toward the reciprocal trip coming next year. Discussion ensued on plans to bring the Springfield American Legion team to Gastonia next year. Councilman Pierceall said ifi it pleases Council, he would like to give Mr. Dellinger direction to go ahead and form a committee to start that planning process, and also request that Mayor Pro Tem Craig be placed on that committee. Council expressed no opposition to 4) Potential Programming Collaboration - Councilman Kirlin noted that staff advised the RAC that they are working with the YMCA and other agencies to collaborate in the planning of potential programs to ensure that the underserved population currently being served by the YMCA will not be lost when that facility relocates. The Erwin and T Jeffers Community Centers arel being looked at as potential sites tol handle some oft those programs. (Reference as contained in Exhibit Book 21 tol Minute Book 105 at Page 12.)  addressed various questions. Considerable discussion ensued.  reported that there has been no movement on1 that att this time.  thati request.  CITYATTORNEY'S) REPORT  Mr. L. Ashley Smith, City Attorney, said the closing on the. Webb Theater building was held today. The owner will have six months to complete the renovation.. He hopes to be in there in  time for Christmas..  CITY MANAGER'S) REPORT  Mr.. Edward C. Munn, City Manager, advised that the groundbreaking for the new Lineberger Park/Greenway parking lot would soon' be scheduled. They are. trying to coordinate that with the  Matthews family.  -35-    Page 36  Page 36  REGULAR COUNCILI MEETING - SEPTEMBER 1,2015  Mr. Munn said this year the State Housing Finance Agency funded only one project in Gaston County, whichi is an elderly project on Union Road. Artspace will have to apply for that funding He and Councilman Pierceall attended the first meeting of the Image Committee. They are developing a Request for Proposal (RFP) that will be sent to public relations and marketing firms. The Committee will evaluate the RFPs on October 15, and will bring in the finalists on October 28.. They are trying to make some selections so that all of that can get processed by late He said anotheri issue previously brought up by Council was the amount of debris and trash along streets and on private properties. Staff has met with regard to this issue. The private property issues are al little more complicated. State law restricts them from breaking the City into districts and really attacking problem areas like they used to do, and the timeframes are regulated and structured.. This is all General Fund dollars and iti is going to come to hundreds of thousands of dollars. They willl bring that information to Council shortly, but it may end up being something that is significant enough for us to possibly address with the next budget. Something that they think can be done right now is to move forward in terms of the debris, sofas, mattresses, etc., along the streets and in areas where the City can pick it) up. The City used to have three trucks, three crews that picked up whatever was put on1 the street. When the system changed, they really constricted the flow. To some degree it has worked, buti in many neighborhoods there is al Iot of dumping. He noted the difficulties int trying to catch individuals who are dumping. He said they frankly do not have enough trucks and people tol keep up withi it. They went from three crews to one. They are proposing to activate another crew, which will cost about $80,000. They already have an extra truck. There are funds available in terms of a fund balance in the Solid Waste Fund. Iti is about $430,000. They are proposing to draw that down and activate that crew. Staff will monitor that and collect data, and discuss it again during the budget season.. Ifsomeone puts something out on the street, they want to see that it does not sit there any longer than a week. Sometimes it is three or four weeks and that not good for the neighborhood or for the City Mr. Munn, Mr. L. Ashley Smith, City Attorney, and Ms. Melody Braddy, Director of Financial After considerable discussion, Mr. Munn noted that the City's recycling contract is up this coming year. He said they will need to have a good solid waste conversation, and privatization needs to be aj part oft that conversation. He thinks it warrants at thorough review by Council. Mayor Pro Tem Craig advised that there are four mattresses on Chespark Drive that need to be  again next year, So1 that project is on al littles slower track.  November.  overall. They will try to get that moving ini the next sixty days.  Services, addressed various questions.  picked up.  CITY COUNCIL REPORTS  Mayor Pro Tem Craig - She said she wanted to remind everyone that there will be a Coffee with a Cop event at Firestone Grill on Friday, September 4, from 8:30 a.m. to 9:30 a.m. She thinks this is a great program where people can meet the officers and have a conversation with them..  She would encourage everyone to tryt toj participate in that. Shel hopes everyone has as safe Labor Day.  Councilman Pierceall - He said Mr. Munn has already touched on the Image Campaign Committee meeting. There will be more to report once the Request for Proposals are received. The Coffee with a Cop is a great program and al local eatery, Firestone Grill, is hosting that. He encouraged people to attend that event and to support this local business by ordering something He said he hopes everyone has a good Labor Day. He noted that he would be out of town for  while they are there.  Labor Day weekend, celebrating his grandmother's 104th birthday.  -36-    Page 37  Page 37  REGULAR COUNCIL MEETING- SEPTEMBER 1,2015  Councilman Gallagher - He said yesterday he was at the 108th house built by Habitat for Humanity, which is on Pryor Street. They want to come before Council and thank the City for Laurel Lane has been paved from Garrison Boulevard to Robinwood Road. They did an excellent job. Hei thanked those involved with that project. He noted that someone dumped al lot oft trash on] Laurel Lanej just off Garrison Boulevard that needs to bej picked up. He saidt this past Sunday, he was invited to speak at First Baptist Church in Lowell. interviewing eight candidates for that position over the next two days. and: some cardboard boxes att the access road to the sewer outfall. Council excusing him when the appropriate time comes.  the assistance they provide.  Tonight he willl be traveling to Raleigh. The CEO of ElectriCities is resigning, so they will be Councilman Kirlin - He said another trash report would be on Glenwood Drive. There is a sofa He will not be at the next City Council meeting. He will be out of town. He would appreciate Councilman Kimble - He said he recently attended the Cancer Services of Gaston County Board meeting with the new president, Dr. Jim McGrath. He thanked Mr. Tim Grooms, who put fortha He said Gastonia Nissan is once again doing "Fill thel Frontier". There is al Frontier truck inside theirs showroom. They are looking toi fill the bed of thatj pickup truck with school supplies, which willl be donated to Gaston County Schools. They will be collecting the school supplies until the He said with regard to comments made earlier during the discussion of solid waste, at aj previous Council meeting he advised of a municipality that is running a revenue neutral program in picking up electronics that are left byt thes road. There are specific times that homeowners can put out the electronics.. With the price of precious metals, iti is really not costing them anything to do He advised that last week, he attended the Centralina Council of Government CONNECT Joint Consortium Event. He provided to Council a folder and a magazine containing information on Mayor Bridgeman - He said today he received an email from Mr. Ellis Hankins who has been with the North Carolina League of Municipalities for 30 years, serving as Executive Director for 175 years. Mr. Hankins wanted to let those in municipal government know that he is running for On August 28, there was an announcement made at the. AT&T Store that AT&T is launching its AT&T GigaPower network in Gaston County. This is supposed to be unbelievable. It is Hea advised that the Dr. Martin) Luther King, Jr., Way dedication will be held on September 20, at Hes saidt there are hundreds of people who work or have worked for the City of Gastonia. He was very touched at the funeral of an employee, Mr. Milton Rice. There were employees from all departments in attendance. There were City trucks that led the. procession, fire trucks at the intersections, and police officers on motorcycles. This is true dedication. He felt very good about all the departments being represented. The funeral was packed, and it was good for the  great leadership effort during 2014-2015,  end of September.  that. Italleviates some of the trash, and there is no cost tot taxpayers.  that event.  as seat in the North Carolina Senate. Itis an opens seat int the primary next May.  outstanding news for our community.  the corner ofl Franklin Boulevard and Marietta Street.  family to see the number of people who care.  -37-    Page 38  Page 38  REGULAR COUNCILI MEEING-SEPTEMBER 1,2015  MEETING ADJOURNED  Mayor Bridgeman adjourned the meeting at 7:40p.m.  Mayor John D. Bridgeman  L.Ashley Smith, City Attorney  Virginia L. Creighton, City Clerk  rc090115  -38-    Page 39  Page 39  GASTONIA CITY COUNCIL MEETING SEPTEMBER 15,2 2015- 6:001 P.M.  GASTON COUNTY COURTHOUSE PUBLICI FORUM ROOM-G GASTONIA,NC Mayor Bridgeman called the meeting to order at 6:00 p.m. on Tuesday, September 15, 2015, in the Gaston County Courthouse Public Forum Room, Gastonia, North Carolina. He then opened the meeting with prayer and led the audience in the Pledge of Allegiance to the. flag. Ms.  Virginia L. Creighton, City Clerk, recorded the minutes. PRESENT: Mayor John D. Bridgeman  Mayor Pro Tem Brenda B. Craig Council Members: Todd Pierceall City Manager Edward C. Munn City Attorney L. Ashley Smith  Porter L. McAteer  ABSENT: Council Members: Walter A. Kimble  James Gallagher David R. Kirlin  ADOPTION OFTHE AGENDA/EXCUSE: COUNCILI MEMBERS  Councilman Pierceall made a motion to excuse. Councilman Kimble, Councilman Kirlin, and Councilman Gallagher from tonight's meeting. Councilman McAteer seconded the motion and Councilman McAteer made a motion to adopt the agenda as printed. Councilman Pierceall APPROVAL OF1 THE MINUTES- REGULAR COUNCIL MEETING - AUGUST 18.2015 Councilman McAteer made a motion to approve the minutes of the August 18, 2015, Regular Council meeting, as printed. Councilman Pierceall seconded the motion and Council approvedi it  Council approved it unanimously.  seconded the motion and Council approved it unanimously.  unanimously.  AWARDS. CEREMONIES. AND PROMOTIONS COMMITTEE (1) Proclamation "Red Ribbon Week"- - October 23-31,2015  Mayor Bridgeman recognized Councilman Pierceall, Member of the Awards, Ceremonies, and Councilman Pierceall read the Red Ribbon Week Proclamation and presented it to Mr. J.E. Henderson, United States Marine Corps (retired), and to Mr. Brandon Henderson and Mr. Mr. J.E. Henderson spoke briefly on the Young Marines, ai national youth organization provided by the Marine Corp League, and advised that anyone interested in getting involved in this  Promotions Committee, for the purpose ofmaking the presentation.  Nathan Henderson, Members of the Young Marines..  organization could visit their website, www.oungmarinescom. The gentlemen then distributed redi ribbons to those seated at the dais. (Proclamation as contained in Exhibit Book: 21 tol Minute Book 105 at Page 13.)  PRESENTATIONS Re: Report on ABC System  (1) Mr.. John Howren, Chairman, Gastonia ABC Board  -39-    Page 40  Page 40  REGULAR COUNCILMEETING - SEPTEMBER 15,2015  Mr. Howren presented information on the Gastonia ABC System. He advised that since 1968, the Gastonia ABC System has provided over $23,350,000 to the General Fund of the City of Gastonia. He also advised that the Board has agreed to fund aj program entitled, "Sold Out North Carolina School Alcohol Abstinence and Character Education Program". This was founded and He said in keeping with their practice and financial responsibility to the City, they are happy tonight to present their quarterly distribution of $100,000 and, in addition, a second check of profit-sharing in the amount of $225,000. Mr. Michael Dean, Member of the Gastonia ABC Mr. Gabriel distributed information on the "Sold Out North Carolina School Alcohol Abstinence and Character Education Program", which is included in the exhibit book. He explained how he and his wife became involved in this program and advised of their plans to implement it in Gaston County. He explained in detail the various aspects of this program. He said in four years, they will touch every child in the school. system and will provide them the tools with which they can be entertained but also learn the message that they want to convey.. (Reference as contained in Exhibit Book 2 to] Minute Book 105 at Page 14.)  is presented by Mr. Roman Gabriel, II, who is present tonight.  Board, thenj presented the checks tot the City Manager.  PUBLICI EXPRESSION  (1)Ms. Lindal Mooney, 2 Old Fox Trail, Lake Wylie, SC  Ms. Mooney distributed information regarding the Life Chain of Gaston County event, which willt take place on October 4, 2015, from 2:00 p.m. to 3:00 p.m. She said Life Chain is a national program that started in the United States in 1987, and that has taken place in Gastonia since the early 1990's.. Itis aj peaceful, prayerful, silent witness to the sanctity of! human life in the womb. For one hour on October 4, participants will line the sidewalks of Garrison Boulevard between New Hope Road and Union Road in Gastonia and Main Street at Central Avenue in Belmont, and willl hold signs and pray for our country and the unborn. Signs will be provided. The aim is to form a living, praying monument to life. At least 70 Life Chains will be held in cities and town across North Carolina and thousands will take place across the United States and Canada. She advised that more information on Life Chain of Gaston County could be found in the materials that were distributed and on their Facebook page. She briefly reviewed the material  Shet notedt the importance ofthis event and encouraged everyone to participate. included int thel handout and urged Council to look over that information. (Reference: as contained in Exhibit Book 2 tol Minute Book 105 at Page 15.)  (2) Mr. Ben Brackett, 1209 Oakwood. Avenue, Gastonia  Mr. Brackett advised that he attended the recent Central City Revitalization and Housing Committee meeting. He commended Mr.. Tripp White, Ms. Kim Wallis, and Ms. Pat Johnson on thej job they did regarding thel Maples on Main initiative. He said he thinks they need to look at Hes said he was told that the Artspace project would not be at taxpayer-funded project. He read in the newspaper this past week that iti is going to be put off because ofa State grant. He believes  that seriously because it will make the downtown area quite attractive.  grants are tax money.  (3) Reverend Hurley R. Smith, Jr., 2847 Forbes Road, Gastonia  Reverend Smith said he is here on behalf of St. Paul Baptist Church, 418 North Oakland Street. St. Paul is the oldest black church in Gastonia. It started in 1885. St. Paul now has between 15 and 20: members. Currently they are not in their sanctuary because of damage to the building.  -40-    Page 41  Page 41  REGULAR COUNCILI MEETING- - SEPTEMBER 15,2015  He noted some of that damage. He explained that they had paid someone $8,000 to work on the building, but that individual took the money and never showed up to do the work. He said St. Pauli is part oft thel Historic Preservation Commission andi isi in dire need of help. He is requesting some sort of direction on ways to generate funding so1 that they can get backi into their building. Mayor Bridgeman said staff would talk about this to see if there are any suggestions regarding  ther needed: repairs.. ITEM 1:  CONSENT AGENDA  BUDGET AMENDMENTHEYI6-005-$85.000  (Reference as contained in Exhibit Book 21 tol Minute Book 105 at Page 16.)  Councilman Pierceall made a motion to approve. the Consent Agenda. Councilman McAteer  seconded the motion and Council approved it unanimously.  RECOGNITION OFSCOUT  Upon being recognized by Mayor Bridgeman, Clark Styers, with Troop 11, introduced himself. He told al little bit about his troop and advised that he was working on his Citizenship in the PUBLICI HEARING, AND ADOPTION OF ORDINANCE TOI EXTEND THE CORPORATE LIMITS OF THE CITY OF GASTONIA. UNDER THE AUTHORITY GRANTEDBY CHAPTER 160A-31. OF THE GENERALSTATUTES OF NORTHO CAROLINA CONCERNING THE ANNEXATION OF 22.63 ACRES OFFSTOWE ROAD - CRAMER  Nation Merit Badge.  WOODS II SUBDIVISION  and  PUBLICI HEARING- HORSLEY FORESTS.LCC  (Subject hearing involves considering the assignment of zoning of approximately 22.58 acres from R-1 (Gaston County)t to] RS-12 (Residential District. minimum 12.000 square-footlots). The property isl located on the west side of Stowe Road andi is adjacent to the Cramer Woods Subdivision. Thej property is owned by Horsley Forests. LLC. The Gastonia Planning Commission voted unanimously on ar motion to forward ai favorable recommendation ofthe Mayor Bridgeman declared the public hearings to be open and recognized Mr. L. Ashley Smith, City Attorney, and Ms. Jana McMakin, Planner II, for thej purpose oft making the presentation. Mr. Smith advised that Horsley Forests, LLC is requesting the voluntary annexation of approximately 22.63 acres off Stowe Road. He said the property is adjacent to the Cramer Woods Subdivision. Staff has no objection to this request. It has been reviewed by all City departments, and services can be provided if Council chooses to annex the property. Ms. McMakin said the City'sjurisdiction: is to the north and the west of thes subject property, and Gaston County's jurisdiction is to the east and the south. Both in the City of Gastonia and Gaston County, all properties are zoned residential.. There is public water and sewer available to the site. The Future Land Use Map in the 2025 Comprehensive Plan for the City of Gastonia does indicate residential for the subject property, as well as the surrounding properties. The applicant's request to zone the site to RS-12 is consistent with the Cramer Woods Subdivision directly north of the site. The Planning Commission voted unanimously to forward a favorable recommendation oft the assignment of zoning request. She then addressed various questions. Mayor Pro Tem Craig noted that the acreage for the annexation and the acreage for the assignment of zoning were. slightly different. Ms. McMakin said the most recent survey done was for the annexation, soi it would bel her understanding that the correct acreage would be 22.63..  assignment of zoning request.)  -41-    Page 42  Page 42  REGULAR COUNCIL: MEETING- -SEPTEMBER 15,2015  Mayor Bridgeman recognized the following individuals who had signed up to speak to this Mr. Rick Garner, 501 Springcrest Drive, Fort Mill, South Carolina He said he is a representative of Horsley Forests, LLC, which submitted the petition.. Their request is to basically combine this roughly 22 acres with the 37 acres immediately to the west sO that they have a comprehensive community that they will be developing which, from a service standpoint, will all be within the City of Gastonia and will all be the same zoning and the same development regulations. They are not quite certain why this 22 acres was originally excluded from an annexation that took place on or about the year 2000. This is really filling Mr. Lamar Anthony.4757 McDade Lane. Gastonia - He said he is representing the parents ofNew Hope Elementary School. He is requesting that Council vote no1 to the zoning change and the annexation request by LiveWell Developers. The plan is to build 100 plus houses off Stowe Road, which is a rural road with two-way traffic. When parents are dropping off and picking up their children, Stowe Road becomes extremely congested and at times blocked. If an emergency were to occur at the school, emergency services would basically have to wait until the traffic cleared Stowe Road to gain access to the school.. He expressed concern that the additional housing would make that situation even worse. He also expressed concern regarding the amount ofl housing being constructed off] New Hope Road. He was advised that these. newly developed houses will fall under the jurisdiction of New Hope Elementary School and Cramerton Middle School. He cited statics regarding the ratio of students to teachers, which he said indicate that New Hope Elementary School is already at or over capacity. He said the addition of these new 100, plus houses off of Stowe Road will further Mr. Lamar said another reason that they ask Council to vote no to the proposed changes is the economic impact that it will have on the surrounding community with added pollution and dangerous congestion. New Hope Road is turning into a Franklin Boulevard or a Wilkinson Boulevard. The only difference is New Hope Road is a rural, green community area where families reside and where children cross the street to go to school, to play sports, andt to visit their friends. They cannot afford to open Stowe Road up to additional traffic and hope and pray that the children make it across the street safely. He understands the need for growth, but they need growth with responsibility. They do not need housing developments stacked on top of each other. They do not need overwhelming congestion and traffic further endangering the lives of their children. The citizens of New Hope request a traffic study of Stowe Road and a further study of the economic impact that these several thousand houses Councilman Pierceall advised that the request before Council was to annex the property and to assign City zoning. He said if the City does not annex the property, it can still be After further discussion, Councilman Pierceall requested that the neighborhood be notified of public hearings regarding development plans brought forward by the developer. Mayor Pro Tem Craig made a motion to close the public hearing; to adopt the Ordinance to Extend the Corporate Limits of the City of Gastonia, Under the Authority Granted by Chapter 160A-31, of the General Statutes ofl North Carolina Concerning the Annexation of 22.63 Acres off Stowe Road - Cramer Woods II Subdivision; and to assign zoning of the annexed property from R-1 (Gaston County) to RS-12 (Residential District, minimum 12,000 square-foot lots). Councilman Pierceall seconded the motion and Council approved it unanimously. (Reference and Ordinance as contained in Exhibit Book 2t to Minute Book 105 at] Page 17.)  matter.  int that void. Het then addressed questions of Council.  offset the ratio ofs students to teachers..  willl have on1 their schools and their community.  developed under the County.  -42-    Page 43  Page 43  REGULAR COUNCIL MEETING SEPTEMBER 15,2015  PUBLIC HEARING- AMENDMENTIOUNFIED DEVELOPMENT ORDINANCE Subject hearing involves considering an ordinance amending Section 13.20 and 13.20.2 of the Unified Development Ordinance concerning performance guarantees for subdivision improvements. The amendment changes the manner in which such guarantees are calculated and provides for acceptable types of performance guarantees. (The Gastonia Planning Commission Mayor Bridgeman declared the public hearing to be open and recognized Mr. L. Ashley Smith, Mr. Smith said this is ai mandated change from the General Assembly. They used to require that 150% of the improvements in a subdivision be posted by either a letter of credit, al bond, or cash, and the City could choose the form of credit. The General Assembly now says that it is limited to 125% oft the improvements, and the developer gets to choose the form of credit. In order to comply with State law, staff recommends approval oft this ordinance amendment as presented.  votedi unanimously to approve the Ordinance Amendment.) City Attorney, for the purpose ofr making the presentation.  Mayor Bridgeman notedt that no one hads signed up to speak to this matter.  Councilman Pierceall made ai motion to close the public hearing and to approve the amendment to the Unified Development Ordinance as presented. Councilman McAteer seconded the motion (Reference and Ordinance as contained in Exhibit Book 21 to Minute Book 105 atl Page 18.)  and Council approvedi itl unanimously.  GASTON COMMUNITY ACTION. INC. 50TH ANNIVERSARY  (1) Resolution Recognizing the 50th Anniversary of] Head Start and Gaston Community Action, Mayor Bridgeman recognized Mr. Joseph Dixon, Executive Director, Gaston Community Mr. Dixon said Gaston Community Action is requesting that Council adopt a Resolution Recognizing the 50th Anniversary of Head Start. Gaston Community Action has been operating the Head Start program for 50 years. Head Start is a preschool program that provides educational, health, dental, and disability serviçes to 460 children in Gaston and Lincoln counties each year. Because of this they are planning to have a celebration on November 5,2015. They are asking the City of Gastonia to co-sponsor this event by covering the Gastonia Conference Center rental charge of $700. The total cost of the event willl be approximately $2,800.  Inc. Serving Gaston and Lincoln Counties (2)) Request for Co-Sponsorship  Action, Inc., fort the purpose ofmaking thej presentation.  Mr. Dixon then addressed questions of Council. profit event may set a precedent.  Council complimented the Head Start program, but expressed concern that co-sponsoring a non- Councilman Pierceall: made a motion to adopt the Resolution Recognizing the 50th Anniversary ofHead Start and Gaston Community Action, Inc. Serving Gaston and Lincoln Counties, and to direct City stafft to work with Gaston Community. Action in trying to helps secure the $700 needed for the rental of the Gastonia Conference Center, without that coming out of the City budget. Mayor Pro Tem Craig seconded the motion and Council approved it unanimously. (Reference and Resolution as contained in Exhibit Book 21 tol Minute Book 105 atl Page 19.)  -43-    Page 44  Page 44  REGULAR COUNCIL MEETING- SEPTEMBER 15,2015  WEB SITE ADDITIONS  Mayor Bridgeman recognized Mr. Todd Carpenter, Chief Information Officer, Mr. Rusty Bost, Director of Engineering/City. Engineer, and Ms. Susan Kluttz, Revenue Administrator, for the Mr.. Carpenter said for some time, it has been their focus for the City to increase its online presence. A çouple of years ago, they started looking at the website and have worked hard to rewrite that and make it more pleasant and functional, and to prepare it for some of the online initiatives that will be presenting tonight. They also considered opportunities in the other departments for citizen convenience and increased customer service through online presence. Some opportunities were identified right away with Engineering, Finance, Public Works, Enterprise Services, and Recreation. Tonight they would liket to: show the results ofa partnership with Information Technology, Engineering, and Finance. Ms. Kluttz will be talking about the new Customer Self Service (CSS) portal, which went live the beginning of August. There are about 555 people enrolled in the portal now and about 110 people have signed up for paperless billing. Mr. Bost willl be talking about a product called IBuild (al building permit and inspections application) and a product called Active City Projects. The Active City Projects application went live last week and the IBuild application went live in July. They are very proud of these Ms. Kluttz and Mr. Bost then presented a PowerPoint presentation outlining the information that can be obtained through the Customer Self Service, IBuild, and Active City Projects applications. A copy oft that PowerPoint presentation: isi included in the exhibit book. Mayor Pro Tem Craig advised that their company has been using the new. application and has found itt to be very helpful and easy to use. She said she asked their employees if they had any suggestions regarding the new application. The only suggestion that they had was that it would be helpful if they could print certain documents directly from the application as opposed to Mr. Carpenter said they will continuously work to improve all three of these projects.. They already have plans for a phase II oft the IBuild project for online plan submission and payment. They have other opportunities in the works with Enterprise. Services, Public Works, and Parks  purpose oft making the presentation.  additions and feelt that citizens will find them beneficial.  having to go intot their e-mail toj print it.  and) Recreation. He thanked all those who have worked on these projects. (Reference as contained in Exhibit Book 21 tol Minute Book 105 at Page 20.)  CENTRAL CITY REVITALIZATION. AND HOUSING COMMITTEE REPORT Mayor Bridgeman recognized Councilman Pierceall, Chairman of the Central City Revitalization Councilman Pierceall noted that Councilman Kimble was not able to attend the Central City Revitalization and Housing Committee meeting, on September 9, 2015. He advised of the 1) Request for 2016 Downtown Concert Series - He said the Gastonia East Rotary Club came forward wanting to extend the agreement that they had with the City this past year. for the Downtown Concert Series. There was al lot of discussion on the success of that and on some possible tweaks and changes. He advised that the Gastonia East Rotary Club would like to continue with eight concerts on alternating Fridays, as in the 2015 season. Based on their contract with the City of Gastonia for the 2015 season, the Rotary Club is requesting $5,000 each for eight concerts with the same services that the City provided for the 2015 season. The Committee voted 2-0 to recommend that the City enter into a three-year contract with Gastonia East Rotary Club to provide the Downtown Concert Series, as requested by the  and Housing Committee, for the purpose ofi making the presentation.  following items discussed at that meeting:  Rotary Club.  -44-    Page 45  Page 45  REGULAR COUNCILI MEETING SEPTEMBER 15,2015  Councilman Pierceall made a motion to accept the recommendation of the Central City Revitalization and Housing Committee. Mayor Pro Tem Craig seconded the motion and  Council approved it unanimously.  (Reference as contained in] Exhibit Book 2 to Minute Book 105 at Page 21.)  2) IDEAL Application - GTown Standard' Partners - Councilman Pierceall said Mr. Brad Parkes, owner of Elite Insurance, 332 South York Street, and Mr. Tom Cox, owner of Thos. Woodhouse and Co., 156 South Street (Standard Building), are partners in GTown Standard Partners. They requested a façade grant and an up-fit grant for the building at 201 West Main. Avenue, which they recently purchased from Mr. Greg McAllister. They would like to improve the aesthetics of that building and they are planning to add some residential units. The request that they made was substantial.. It would have come close to emptying the IDEAL grant fund. Although the Committee loved the project and the idea that that building would look better and that there would be more residential units downtown, they felt that expending that fund sO early in the fiscal year would probably not. be prudent. The Committee voted 2-0 to recommend. approval of an IDEAL grant to GTown Standard Councilman Pierceall made a motion to accept the recommendation of the Central City Revitalization and Housing Committee. Mayor Pro Tem Craig seconded thel motion and  Partners for $5,000 in an up-fit grant and $2,500 in a façade grant.  Council approved it unanimously.  (Reference as contained in Exhibit Book 2 to Minute Book 105 at Page 22.)  3) Downtown Gastonia Merchants Association (DGMA) Report - Councilman Pierceall said the DGMA reported on the Downtown Concert Series and advised of an upcoming event, the Zombie Walk and Downtown Antique Festival. The Zombie Walk is in its fourth year and will be collecting food for B.R.E.A.D, Inc. That event has been very successful and this year they have added al Downtown. Antique Festival. This was presented for information. 4) Discussion of] In-Kind Services Requests Councilman Pierceall said members of Council have commented on in-kind services during Council meetings. The Committee asked staff look at this. Included in the agenda is a chart showing in-kind services cost estimates over the course ofs several years. Staff does a goodj job ofl keeping those costs down to a workable level that the City can afford. They will continue to monitor that. Ifany changes need to be made, staff willl bring that forward to the Committee. This was presented for information. (Reference as contained: in Exhibit Book 21 tol Minute Book 105 at] Page 23.) 5) Discussion of Rotary Pavilion Leases - Councilman Pierceall explained that the current. procedure for leasing the Rotary Pavilion is somewhat time consuming and confusing. He said they are looking at simplifying that procedure. At the next Committee meeting, staff will be providing a specific recommendation on having a single point of contact for those:  wishing tol lease thel Pavilion.  (Reference as contained in Exhibit Book 21 tol Minute Book 105 at Page 24.)  Discussion of Downtown Incentives - This item was postponed until the next Committee 7) Downtown Landscaping and Beautification Plan "Maples on Main" - Councilman Pierceall said "Maples on Main" is a beautification project for downtown Gastonia. There will be gorgeous plantings that will be easier to maintain than what is currently there. It will give a unified look to the downtown. It will provide seating, up lighting, sidewalk improvements, etc. There isi money for this project in the Municipal Services District fund. They can begin work immediately. The Committee voted 2-0 to recommend approval of the Downtown  meeting.  -45-    Page 46  Page 46  REGULAR COUNCIL: MEETING- -SEPTEMBER 15,2015  Landscaping and Beautification Plan "Maples on Main" with funding for the project materials to come from the Municipal Services District Fund Balance (Budget Amendment Councilman Pierceall made a motion to accept the recommendation of the Central City Revitalization and Housing Committee. Mayor Pro Tem Craig seconded the motion and  #FY16-006), and with City forces performing the labor.  Council approved it unanimously.  (Reference as contained in Exhibit Book 2 tol Minute Book 105 at] Page 25.)  8) North York Project Ideas and Potential Funding Sources - This item was postponed until the (Committee: report as contained: in Exhibit Book 21 tol Minute Book 105 at Page 26.)  next Committee meeting.  PUBLICSAFETY COMMITTEE REPORT  In the absence of Councilman Gallagher, Chairman of the Public Safety Committee, Mayor Bridgeman: recognized Councilman Pierceall for the purpose ofr making the presentation. Councilman Pierceall noted that the Public Safety Committee met on September 9, 2015, and discussed the: followingi items, all of which were. presented for informational purposes: 1) Plans for Activating Special Units in the Coming Year = He said Chief Helton reported that some of the special units were more or less assimilated into the patrol units. As staffing levels return to normal, the goal is for the special units to be separate units in the: near future. 2) New Equipment Expenditure for Fiscal Year 2015-2016 for Fire and Police = He said the Committee received an update on some new equipment. They heard ar report on the new fire truck that was just purchased. As they get ready tol head into budget sessions, this will keep 3) Future Issues for the Police Department and Fire Department - Councilman Pierceall advised that many issues, including radio communications, apparatus replacement, etc., were discussed. He said it. was very educational. He encouraged everyone to review: the  the needs of our public safety departments int the forefront of their minds.  information provided in the agenda.  (Reference as contained in] Exhibit Book 2t tol Minute Book 105 at Page 27.)  CONSIDERATION OF CANCELLATION OF THE. NOVEMBER 32015.CTYCOUNCIL Councilman Pierceall made ai motion to cancel the November 3, 2015, City Council meeting, due to that being election day. Councilman McAteer seconded the motion and Council approved it  MEETING  unanimously.  CITY ATTORNEY'S! REPORT CITY MANAGER'S REPORT  Mr. L. Ashley Smith, City Attorney, had no report  Mr. Edward C. Munn, City Manager, said the largest item on the list of equipment that was provided to the Public Safety Committee was a fire truck, budgeted at $751,000. Today, they were able to finalize that purchase. They will be able to get that fire truck for $742,798. They are purchasing this through a joint purchase agreement, which is allowed by State Statute. The custom of the City has been for Council to approve these purchases. Since this is under budget  -46-    Page 47  Page 47  REGULAR COUNCILMEETING- SEPTEMBER 15,2015  and the truck has all of the aspects that staff wanted, they would recommend Council approval. They will actually get that fire truck a lot faster than normal, if they are able to purchase it Councilman Pierceall made ar motion to approve the joint purchase agreement for the firet truck in the amount of $742,798. Mayor Pro Tem Craig seconded the motion and Council approved it Mr. Munn advised that later this week citizens would be receiving a phone call regarding free excess trash pickup during the week of September 21-25. He explained that during this week citizens can put out extra items that will not fit ini their garbage container, such as sofas, dressers, extral bags of trash, etc., at no extra cost. There will be an additional charge for appliances and tires. Electronics, such as computers and televisions, cannot be picked up and should be disposed ofi in the designated area at the Gastonia Farmers Market. Also, yard waste will not be  through this joint purchase agreement.  unanimously.  collected during this week.  CITY COUNCIL REPORTS  Councilman Pierceall = He said Code Enforcement is one department that will never get caught up because it is understaffed. He made a motion to authorize the City Manager to create a new position in Code Enforcement now and to fill that position as quickly as possible. Councilman Councilman McAteer - He asked that Council and the public be advised of the time that the MVPA 2015 Bankhead Highway Historic Military Vehicle Convoy will be coming through Gastonia. Gastonia Police Chief] Helton said he would let Council know as soon as they find out, Mayor Bridgeman He said he attended the Coffee with a Cop event. That was a very good event. He complimented Sergeant Biggerstaff and others who were involved with that. He said the 9/11 Memorial Service that he attended was wonderful. There: was a memorial Last Friday, he attended the Backpack Weekend Food Program fundraiser, which was very Last Sunday he and his wife, along with Mayor Pro Tem Craig and her husband, attended the Tabernacle Baptist Church groundbreaking ceremony. From the looks of the plans that were displayed, thati is goingt tol be al beautiful building. Itis goingt to do: al lot for that area.  McAteer seconded the: motion and Council approved iti unanimously.  and would post that information on the City's website and] Facebook page.  service held att two ofthe City's fires stations at the same time.  successful.  MEETING ADJOURNED  Mayor Bridgeman adjourned the meeting at 8:05j p.m.  Mayor John D. Bridgeman  L.A Ashley Smith, City Attorney  Virginia L. Creighton, City Clerk  rc091515  -47-    GASTONIA Great Place. Great People. Great Promise. PROCLAMATION  NC  WHEREAS, Public power is a crucial component in cities and towns across North Carolina, WHEREAS, North Carolina's more than 70 public power cities and towns are among more WHEREAS, The City of Gastonia maintains 473 miles of distribution lines, 9,652 street lights, WHEREAS, North Carolina's public power communities serve over 1.2 million North WHEREAS, North Carolina's public power communities are "Standing Together. Standing WHEREAS, North Carolina's public power utilities are valuable community assets that NOW, THEREFORE, BEI ITI RESOLVED thatt thel Mayor and Council of the City of Gastonia, North  contributing to the overall health of communities by providing reliable electricity, than 2,000 across the country and most North Carolina public power cities and  excellent local service, and promptrestoration; and  towns havel been electric providers for more than 100 years; and 10 substations, and 28,500 customer accounts; and  Carolinians, providing reliable electricity and neighborly service; and Strong," with a dedication to restoring electricity after storms and celebrating superiorreliablity when compared to other electric utilities; and contribute to the well-being of the community and provide economic Carolina, do hereby proclaim the week of October 4-10, 2015, as Public Power Week, and the City of Gastonia joins our other North Carolina Public Power communities, as well as, all public power systems in the United States in this Gastonia to be affixed this 6th day of October in the year of our Lord City two of  development opportunities.  celebration of public power. thousand andi fifteen.  IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of the  Mayor  Attest:  pahe  ligmlhigb Virginial L. Creighton, CityClerk  EXHIBIT E1-1    hat do  N.C. RESIDENTS   COMMON  PUBLICPOWER. Come celebrate  Public Power Week  with Gastonia's Electric Utility! Friday, October 9, 4-7 pm Eastridge Mall @ 246 N. New Hope Rd.in the parking lot outside of the Dillard'sstore Gastonia Electric Utility will offer pole climbing demonstrations, pole-topr rescues, hands-on activities for kids, electric vehicle display, and give-a-ways. Keep Gastonia Beautiful will be on-hand as well. We will also have free hot dogs while supplies last.  JASTONIA Great! Place. Great People. Great Promise.  EXHIBIT E1-2    ORGANIZATION INFORMATION  NAME OF ORGANIZATION: Lommunityo oF Fowndfion of Gasta lo., Inc  ADDRESS: 1201 E Garrison Bivd TELEPHONE: 704- 864-0927 PRIMARY CONTACT: Alison Cookson TELEPHONE: 704-864 - 0927 CELLTELEPHONE 704-  Gastonia NC 48654  FAX: 704-569-0222  mamalattigetnag  904-3568  SECONDARY CONTACT: Elizabets Palfon TELEPHONE: 704-864 -0937  EMAIL:  CELLTELEPHONE:  (Please type or print clearly)  1. What type ofi in-kind services your organization is requesting.  Police (Security) Fire/Emergency: Medical Clean up/Sanitation Electrical Hookups Other Paint.  (Ifchecked, give brief description ofa additional services)  Paint Run Route on Cty Streets wih temporavy  2. Provide the name oft the event and locationoft thee event, Commun ty Fouhclatioh kun Qolb  April 142016 different. April l6e, 1016 Tam - lpm  3. Provide the date(s) of event and date(s) when services needed, if  4. How many people are expected to: attend the event? 5000+  2  EXHIBIT F1-1    5. How many organizer representatives; volunteer or paid staff, will you  haveo on-site during the event? pproximately 200  Describe thee event for which services are being requested and specifically how each of thei in-kind services requested will be used (except for Police support, which yous should answer below inj response tol No.7).  see aHached  7. If you are requesting police officers for your event, please describe the publics safetyi issues that havea potential to occur at this event.  Ste alached  8. Will the event require the closure of public streets?'  9. What benefit will the City of Gastonia receive from this event?  10. Ifeventi isai fundraiser, what will funds be used for?  Ifso, you will needt to obtaina anE Event Permit from the City ofGastonia Engineering Dept., Traffic  Engineer.  3  EXHIBIT F1-2    11. Will thee eventl ber publicized? Yes VN Ifso, give description ofadvertising used. see ahached  12.: Will the event bec open to the public? YeV No 13. A. Will alcohol bes served? Yes_ _NoV B. Will alcohol bes sold? Yes No_  2  14. List any other organizations or individuals involved in or sponsoring event. Currenty +he Community Toundation hopes+o partner bhpas-parhes andsponsors and expects to ada additionap Sponsors. See aHached for move info.  15. List all sources of funding received or requested for this event, including the amount of funding received. (e.g., admission or entry fees, donations,  grants).  Please see atached  16. Isthere: an outside event) promoter associated with the event? Ifso, provide name ofp promoter and contact information.  Yes_ NoV  17. The City of Gastonia expects all events to be litter-free. Describe your  clean-up plans during and after the event. See atached  Ifso, you willr needt to obtaint the appropriate ABC permit from the City of Gastonia. ALE. officer.  4  EXHIBIT F1-3    6. Describe the event for which services are being requested and specifically how each oft the in-kind services requested willl be used (except for Police support, Community Foundation Run 20161 is a 5Ki funr run and 2Kf fun walk celebrating the role of philanthropy! in Gaston County. There will be booth exhibits by non-profits organizations participating int the eventa as well asj judging and prizes and an: awards/prizes fori the Wer request Fire DepattmentEmergency, Medical first responders on bikes/Segways Wer request trash box containers and bags and trash pick-up prior to and after the event- Wer request the use oft tables and chairs from the Parks and Recreation Department fori the 7. Ifyou are requesting police officers for your event, please describe the public safetyi issues that have a potential to occur at this event. The 5K run route (map attached) has been developed by City of Gastonia and reviewed byt the City of Gastonia Police Department representatives int Engineering the and staff route has not changed. The route will require the closure of some roads and intersections. past the Police officers will be needed to assure safety oft the runners and walkers and blocking intersections where required. The safety oft the participating along runners and walkers is paramount. Ina addition to Police, the Run Committee willy provide volunteers stationed along the route to direct runners/walkers: andt to assist in helping make the  which you should: answer below in response to No. 6).  runners.  winning to  follow the run/walk route and use of city dumpsters for trash.  day of the run.  the route route  safet fort the participants..  8. Will the event require the closure of public streets?  Yes, please see attached map..  9. What benefit will the City of Gastonia receive fromt this event?  The Community Foundation, Run provides a positive imagine of philanthropic giving int the community. To date, The Runl has generated over $15 million dollars for non-profit organizations operating exclusively in Gaston County since its inception in: 2003. more than) just about the money; it's about bringing our community: together. The Butit's has generated good will among donors, businesses, and the non-profit community. Run Gastonia's commitment tot this project will only be viewed as positive and those who participate. The City of Gastonia's logo will be used ina all printr supportive media about to all the event, including 10,000 donor brochures, t-shirts, newspaper advertising and  The City of posters about  the event.  EXHIBITF1-4    10. Ifeventi is at fundraiser, what willi funds be used for?  Thea actual Rune eventi ist nota af fundraiser; however, donors can make gifts on the oft the Run. All monies go to the Community Foundation ont the behalf oft ther non-profit day organizations participating int the event.. All monies are directed back to the participating  non-profits tol benefit the citizens of Gaston County. 11.Will thee event be publicized?  The eventy willl be publicized inp printa advertising through the Gaston Gazette, through direct mail to more than 3,000 targeted donors, posters, facebook, twitter,  Commerce website and publications.  Chamberof  14. List any other organizations ori individuals involve in ors sponsoring the event. Currently the Foundation hopes to partner with past partners and: sponsors. The Foundation 15. List all sources oft funding received or requested for this event, amount oft funding received. (e.g., admission or entry fees, donations, including grants) Corporate sponsors will commit tof funding through cash ori in-kinds services. The Foundation Board of Directors has committed to $140,0001 to the project in tot those participating non-profits. There will be several individual donors who matching will donate the matching funds to be shared by all participating non-profits. 17.The City of Gastonia expects all events tol be litter-free. Describe your clean-up There is a special clean up committee fori the event with more than 10 volunteers who will make sure all trashi is in containers and the site is clean. The Foundation has made effort to make sure previous run sites have! been cleaner after oure eventt that when every  hopes to add additional sponsors.  the Community dollars to  plans during and after the event.  arrived.  we  EXHIBIT F1-5    SUPPLEMENTAL INFORMATION  1. Describe the Mission of your organization:  Mission Statement: The Community Foundationi is to bei the leader of philanthropic giving by connected donors with community needs to enhance the lives of present and The Foundation serves donors who wish toi invest in our community through philanthropic giving by becoming ai fund holder. The Foundation also serves a diverse population throughi its grant making capabilities through grants fore education, arts, 3. What is the number of clients served annually by your organization?  future generations  2. Describe target population being served by organization.  environment, health and/orhuman services needs.  Since the Foundation makes grants to a variety of organizations bothi in and outside of Gaston County, itis difficult to estimate the total population served. However, since Run Has your organization received. services from the City of Gastonia within thel last 24 months? Ifso, describe the event, date and type of services received. The City of Gastonia has been a sponsor fori the Community Foundation Run 2016 since itsi inception in 2003. The city provided in-kind services in! March 2003, March 2004, April 2005, March 2006, April 2007, April 2008, April 2009, April 2010, April: 2011,  began over $14 billion has beenr raisedi for Gaston non-profits.  April 2012, April 2013 and April 2014, and April 2015.  The undersigned certifies that thei information provided above is correct.  Signature Title  EXHIBIT F1-6     IRSI  sfde Trensury SPTE Reveute Serrice P.0. Box 2508 Cincinnati OH 45201  In reply refen to: 0248225078 Dec. 03, 2008 LTR 4168C 0 58-1540834 000000 00 000  00019884 BODC: TE  COMMUNITY FOUNDATION OF GASTON GASTONIA NC 28053-0123231  COUNTY INC. PO BOX 123  1911  Employer Identification Number: 58-1340834 Toll Free Telephone Number: 1-877-829-5500  Person to Contact: Sheila Schron  Dear Taxpayer: tax-exempt status.  This is in response to your request of Nov. 21, 2008, regarding Our records indicate that a determination letter was issued in May 1979, that recognized you as exempt from Federal income and discloses that you are currently exempt under section 501(C)(03) tax, Our records also indicate you are not a private foundation within meaning 'of section 509Ca) of the Code because you are described the Donors may deduct contributions to you as provided ini section 170 the Code. Bequests, legacies, devises, transfers; or for your use are deductible for Federal estate and gift gifts tax you or if they meet the applicable provisions of sections 2055, 2106, purposes and If you have any questions, please call us at the telephone number  your  of the Internal Revenue Code.  section(s) 509Ca).1) and 1705)CCA)V1).  in to of  2522 of the Code.  shown in the heading of this letter.  Sincerely yours, Mehte satap  Michele M. Sullivan, Oper. Mgr. Accounts Management Operations I  EXHIBIT F1-7    RUNE Budget 2016  SALARIES POSTAGESHIPPING OFFICES SUPPUES/Stationary INSURANCE Miscellaneous Office Exp MARKETING & DEVELOPMENT MEETINGS, MEALS  14,500.00 250.00 1,000.00 2,300.00 500.00 23,000.00 2,000.00 43,550.00  EXHIBIT F1-8    EXHIBIT F1-9    AUNIFOUNDATIO RUN FORTHEMONEY  Parking WMAINAVE COURTHOUSEALLEY Garland Center W  Parking  start  EMAINAVE  EFRANKLIN BLVD  0  WSECONDAVE  ESECONDAVE  WT THIRD, AVE  ETHIRD AVE  WFOURTHAVE  EFOURTHAVE  watking Route  EXHIBIT F1-10    Page 1 ofl  FREVFCNET  EMTONE SCATET  SYOISEI DEOUTHET  Run Route  "Pmwphai-msNgwsmayHAiN  10/14/2014  EXHIBIT F1-11    Pagel of1  Gastonia Downtown ParkingAreas Map Dae:2 211 sreats Fairoad. - Patking,Areas  Courthouse Overiow VWALNUTAVE:  EWAENUTAVE DSS Overflow PAGEAVE DSS  500Fet  WMPAGEAVE  E:LONGA  N.York St Pavilion West Pavilion East  Bus Stâtion  W:MAINAVE  E:MAIN:AM  First Methodist Rear Wachovia First Methodist  Southst LL  WFRANKINBLVD  EFRANKL  BB&T  WS SECONDAVE:  Pwmegnmaythsemhmonyingeywtin: areas.jpg  9/3/2013  EXHIBIT F1-12    ORGANIZATION: INFORMATION  GREmICARTI95 SORMS  NAME OF ORGANIZATION: MARME PAERS  ADDRESS: 33ALAHRS mNARAI PRIMARY CONTACT: GETADLI: TATE CELLTELEPHONE. mulaH8 SECONDARY ÇONTACR RMESTTAR TELEPHONÉ: M84920 CELLTELEPHONE:  6ASMREA Nb. 2845  FAX:/ !813261 EMAIL: MA  TELEPHONE:  EMAIL:  (Please type or print clearly)  1. What type ofi in-kind services your organization is requesting.  Police (Security). Clean wpSanitation,PIA Electrical Hookups Other  ATEAAL3AM, UAMLIS DERmAE  Fire/Emergency Medical 7AATAAKAN  35m.  MESHNLENRNE AFCEANI  (Ifchecked, give brief description of additional services)  2. Provide the name oft thee event and location of the event.  TOSFRTE ARRRATI  3.  Provide the  ih  date(s) of event and date(s) when services needed, SENS  different. CENKATE 1639ha5s GRNNA MEANIR Waafis  4. How many people are expected to attend the event? 30MLM  2  EXHIBIT F2-1    5. How many organizer representatives, volunteer or paid staff, will you  have on-site during thee event?  2775MAATERS LNoPSRE)  6. Describe the event for which services arel being requested and specifically how each of thei in-kind services requested will be used (except for Police support, whichy you should: answer below in response tol No.7). ERUHM LENER SAEE AERSANL m KEEP TECPEL tR MAyhR, EETNHILE GANPIS GATHEEING, AYA 7. If you are requesting police officers for your event, please describe the public safety issues that have a potential to occur at this event.  HESANIOP. - FRLE ZAANNy, PENTAL FR MESSSLHAS HEL PISTSE MA/REGETTNE RINOVER  WE) ARENGNE T. HAJEIT,  TRANKyaV  Will the event require the closure of public streets?1  A  9. What benefit will the City of Gastonia receive from this event? -AAARA BEMEHER 10. Ifeventi isa fundraiser, what willf funds! be used for?  HELPE AYAerg  FARENS  MEMRIAPTAAATINS WPREFRASA  ANERNT  'Ifso, yous willr needt tod obtain anl Event] Permit from the City ofGastonial Engineering  Engineer.  Dept. Traffic  3  EXHIBITF2-2    11. Will the event bej publicized? Yes/No Ifso, give description of advertising used.  FLVERS, NEWIS ApeR, BAbIE, T, whesgm  12. Will the event be open to the public? Yesl No 13. A. Will alcohol bes served? Yes Nol B. Will: alcohol bes sold? Yes No_  14. List any other organizations or individuals involved in or sponsoring  event.  NA  15. List all sources of funding received or requested for this event, including the amount of funding received. (e.g., admission or entry fees, donations,  grants).  :  284  gmbg  16. Ist there: and outsideevent promoter associated with the event? Ifso, provide name of promoter and contact information.  Yes_ NoV  17. The City of Gastonia expects all events to be litter-free. Describe your  clean-up plans during and after the event.  zule  MPIN ARe  - lantise MAR    ?lfso, you will: needt toc obtaint the appropriate ABC permit from the City ofGastonia A.L.E. officer..  4  EXHIBIT F2-3    UTTIPATPTALINTDEMATON MREFSMRER  1. Describe the Mission of your organization. (May attach mission  statement).  FUA  APENTON  Describe target population beings served by organization.  GASINCan PMECARHENR)  3. Whati ist the number ofclients served annually bys your organization. RATAAAYLRR  Has your organization received services from the City of Gastonia within the last 24 months? If so, describe the event, date and type of services PAAMY-a  received.  ZARKAUAMAAL EVEMT,  The undersigned certifies that the information provided abovei is correct.  ARDME Exefsundis Coedimatet Title  Signature  5  EXHIBIT F2-4    "Come Ride for Those Who Can't"  29th)  THE: 29TH ANNUAL  Bifers ofg Gaston County andSurrounding Areas  The Original  Toysfor Tots Motorcycle Ride  Date:  Sunday, Nov. 29, 2015 Rain or Shine Night before run  Place: Starting Point  Time: 1:00 p.m. Sharp Dance: Nov. 28, 2015  Erwin Community Center 913N. Pryor Street Gastonia, NC 28052 Ending Point Westfield Eastridge Mall Parking Lot  Location: Will be announced if applies  Purpose: To Donate Christmas Toys for the Needy Kids in the Gaston County and Surrounding Areas. Only One (New Unwrapped) Toy per Biker is Needed to Ride. "OLDEST RUN SOUTH OF THE CATAWBA RIVER"  "POLICE ESCORTED" REFRESHMENTS WILL BE, SERVED Your. Participation Will Be Greatly Appreciated!  NO WEAPONS NO. ATTITUDES NO ANIMALS NO BURN OUTS  For Further Information Contact:  (Charter Member) Jasper Porter. os 704-864-7656 (Member) Jack (Spanky) Phillips.... 704-218-1626 (Coordinator) Gerald L. Tate seseses 704-867-0029  Ernest T. Orr - Secretary (Gas Them Up Early)  This run: is always held the last Sunday in November  MAP ONI BACK  EXHIBIT F2-5    Lincolnton, N.C.  Spartanburg, S.C.  U.S. 321)  Kings Mountain, N.C.  U.S.3 321 Gastonia Lincolnton Exit  I-85  -85  U.S.321 Gastonia Lincolnton Exit  Charlotte, N.C.  Traffic Light  TrafficLight  DAVIDSON STREET  U.S. (321)  Four-Way Stop Light  Clover, S.C.  York, S.C.  EXHIBIT F2-6    08/03/1998 14:19 7045224989, nurr nevenue be1 VILE  TSA NSG DHG Department or the Treasury, IGN MelroTach Genlar G25 Fullon SL, Broohlyn, NY 11201 Dale: EUN 281995 Person to Contact: Conbact Patricia Holub (718) 488-2333 EIN: 13-5562351  PAGE 01  Oistric: Oirector    Sevlation Army & Its Components 440 West Hyack Road West Nyack, NY 10994-1740  Telephone Number:  Dear Sir or Madam:  tax Feference excempt is made to your request for verification Adetermination granting exemption oE ruling letter iesued ta ar  status of Salvation Army & Its Componente. of the  effect until the tax under exempt the status Internal Revenue Code organization renains in Qur records indicate that exemption was granted as shown below.  or modified.  has been terminated. revaked  Sincerely youre, Papta akey Fatricla Holub Manager,, Custoner Service Unit  lame of Organigation: Salvation Army & Its. Components Jate of Exemption Letter: June. .1933 xemption nternal Revenue granted Çode. pursuant to eection 501(0)(3) af the oundation oundation Clasaification (If applicable):  09(a)(1) as you are an TA: EDENTIFICATION NUMBER  described Not a private  and TTAA of the Internal Revenue in sections  Coda.  TE SALVATION ARMY GEORCTA CORPORATION 1424 N.E. EXIRESSAY, N.E. ATLANTA, INTERNAL CEDIGIA 30329 REVENUE SERVICE 58-0660607  NO.  EXHIBIT F2-7    ORGANIZATION INFORMATION  NAME OF ORGANIZATION: 1Amh toundalun  ADDRESS:0030 dmda Jt TELEPHONE: 704- 813-H18H PRIMARY CONTACT: fatania Ericks0n TELEPHONE: 704 86b0127 CELLTELEPHONE:  Mastmia nA 08054  FAX: 1  mahchuiny-g  7048134184  SECONDARY CONTACT: Gale Enller TELEPHONE: 104- 648-1144  EMAIL:sane  CELLTELEPHONE:  (Please type or print clearly)  1. What type ofin-kind services your organization is requesting.  Police (Security) Fire/Emergeney! Medical Clean up/Sanitation Electrical Hookups Other  (Ifchecked, give brief description ofa additional services)  Tables, chairis, uTilty caris  2. 3.  Provide the name of the event and location oft the event.  HOPE HEAIth + Harmony Festwal SIMSPARK Provide the date(s) of event and date(s) when services needed, if How many people are expected to attend the event?_ 300-/000  Apnl3,2016 different. Aperl J3 30/6  9AM- 330pm apox.  2  EXHIBIT F3-1    5. How many organizer representatives, volunteer or paid staff, will you  have on-site during the event? 30  6.  Describe the event for which services are being requested and specifically how each oft the in-kind services requested will be used (except for Police support, which you should answer below in response tol No.7). Owt uent sofocusa mhealtl. wilk Caromat aoa Spoocz, WE WLL bl ale 6 HuL healtk, ooening, taucalin, Lpercisey wllmeso, audectupuraza ani heachy laling WE WERE ofber edu cattou about siemeng K ugar door. n he event 9 anmegnoy, EN mecioodny b provede medial If you are requesting police Officers for your event, please describe the gusbo fumo, t While weepect m no pevtc pajeyasties di always besz b beppauk. also, mmey wrke se KHlctic sy Cmresins aramndst Dales, alons wak dm aitoo to 7-torL youndelin PAsRCwALOnRK. miglt bea acern also.  pare frme EmTs orflabe. publics safety issues that have: a potential to oceur at this  7.  Cpiuky  IRE  event.  tust ana  apolir pesence wilemake Ouy  8. Will the event require the closure of public streets?/ Ao  9. What benefit will the City of Gastonia receive from this event?  DuL dity AO woking  aproyessire aecun hualthui ommuncy. ou ernct Surusloso Courty how He rity ks cmitea to aheathir lifustyle Ehes 7 RLeodaLA a aedicatec b He ouppat Ip fna a rue. Wz also pmmotulte. imposleer 9b oiga dmatou, We povide moey to ppaenukg  ts  heavt a preltet OuL hoanka U 10. Ifeventi isai fundraiser, whaty will funds be used for?  A. Hepuvnkn diabeteo, axaadngnny  sgan temoplenta ao weee.  Ifso, you will need toc obtaina an Event Permitf from the City ofGastonial Engineering Dept, Traffic  Engineer.  3  EXHIBIT F3-2    11. Will the event be publicized? Y/No Ifso, give description ofa advertising used.  WL wilLwoL pvenymlero aradalke. bual meden, nedio, banmero, posttrs and RIE 1 ouL pmsos wile  as Le same, ao ateperjoumes. 12. Will the event be open to the public? Yes_ VNo 13. A. Will alcohol be served? Yes No V B. Will alcohol be sold? Ves_ No2  14. List any other organizations or individuals involved in or sponsoring event. Canmont and wellness Ceam  Gastonia Grizzlies Rotarians  LocaI Haa/k Fitness clubs Pharm a oevtical companies  15. List all sources of funding received or requested for this event, including the amount of funding received. (eg, admission or entry fees, donations, grants). Weh harefeceiveda grant of 5000 Fram Canmont WEWIII hare ra fflesy dond abion buo okets WE have applied For sponsorship From Pharmeceukceb WE wIll a/so Sell JMFF. ITEMS 16. Ist there an outside event promoter associated with the event? Ifso, provide name ofpromoter and contact information.  Yes_  No_  17. The City of Gastonia expects all events to be litter-free. Describe your  clean-up plans during and after the event. appiciats posseble,  Dumoluntles wcle be Rue buE Ate Ciby's Jandalia dept woula y  Ifso, yous willi need toc obtaint thea appropriate ABC permitf from the City ofGastonia ALE. officer.  4  EXHIBIT F3-3    SUPPLEMENTALINFORMATION  1.  Describe the Mission of your organization. (May attach mission statement). Dus goolo aRk bo provde fundung fo Hensachb purk ane pubent dialks. Peus Hocude awareness med to hegater h bucme anoigan dne bz Zuat cupabel arel ottu agar fuliie illnussiss desiuoea  h  2. Describe target population being served by organization.  Oufstiml rbtaigut  WEWELL brekckeng   en out  piy  Countyi  Sate 9  toe  3. Whati is thei number of clients served annually by your organization.  Coumkn 9 ouL wo watL Chanlotte based qnelt Didicks mAMcampeeA 4. Has your organization received services from the City of Gastonia within the last 24 months? If so, describe the event, date and type of services  received. NOj not since J013  The undersigned certifies that the information provided abovei is correct.  fatuca Eucksas  Signature  CEB- Ae-dawae  Tifle  5  EXHIBIT F3-4    C  Volun Teer/Venarlitug  Kids Inlables  WaI  18, 19,80L 82 23 24 25,36 ay MAa BEE V. Comp Oriaamo 01640  nutrisho?  @  3 & & 1  32* D6Saiis!  8 SU91552390)  * * E Z 53 11  I09nc  vapJog-aag  903430219  MAIR guTe  EXHIBIT F3-5    271 Forever. Foundation Board ofl Directors  Patricial Erickson- - CEO 20301 Linda St Gastonia, NC 28054 Gale Entler-1 President 628 Kirby Ln Gastonia, NC 28054 Teresa Rankin - Vice President 4321 Hickory Hollow Rd Gastonia, NC 28056 Cindy Litfin- Secretary 4071 Nixon Rd Belmont, NC 28012 Kathy Power - Treasurer 2041 Fielding St Mt Holly, NC 28120 Carol Queen -1 Member at Large 5071 East Club Dr Gastonia, NC 28054  EXHIBIT F3-6    Hope Health & Harmony Budget- 27 Forever Foundation Inc  Beginning balance Grant from CaroMont Sponsorships Raffles  500.00 5000.00 1000.00 700.00 7200.00  Projected income:  Expenses: Venue Sound Power Rental (tents) Misc Supplies (games) Advertising Paid operations people Total projected expenses  0.00 500.00 500.00 700.00 500.00 500.00 1000.00 3700.00  EXHIBIT F3-7    Gaston, NC Susan S. Lockridge Register of Deeds 325 North Marietta Street Gastonia, NC 28052 Pny Number: (704)862-7681 Fax Number: (704)862-7519 Ofiigial Receipt: 2013-00002589 Printed on 01/31/2013 at 01:08:42 PM By: 66 on 7-PC TWENTY SEVEN FOREVER FOUNDATION Date Recorded: 01/31/2013 Instrument ID Recorded Time Bk73Pg 711 01:08:04 PM CORPORATIONS TWENTY SEVEN FOREVER FOUNDATION TO:TWENTY SEVEN FOREVER FOUNDATION Total Due: Paid By Cash: Change Tendered:  Doc Recorded: ID:. 015431850001 01/31/2013 Type: COR Fee Amt: $26.00. Page at 1of 01:08:04 PM. Gaston, Instr# 201300051649 NC Susans. Lockridge Register of Deeds BK73 Pa711  00"  Amount $26.00 &Hs Ett $26.00 OWwe $26.00 jebr $0.00 WDC a20s4  HAVE Al NICE DAY  CERTIFICATE OF ASSUMED NAME ORI PARTNERSHIP  NORTH CAROLINA GASTON COUNTY  The undersigned, proposing to engage in business in Gaston County North Carolina, under an assumed name or. partnership, do hereby certify that: (1) The name under which thel business is to be conducted is TWenty Seven Foreuef Fbundation (2) The names and addresses ofa all oft the owpers oftheb business are  Rainaia.Focksa 2030bina S DaskemAez8os  Galecnl (as KIRDAME GA6b-Ac-arosy  INWITNESS WHEREOF, this certificate is signed by each oft the owners ofs said  business, this 3lday ofJanuay,201B ahicinl Busksn  Sab deliu  NORTH CAROLINA, GASTON COUNTY LVerorica MJohsDal Notary Public of Gaston certify that Patricia AEnCKSDA Gale Entler  County, NC dol hereby  personally  appeared before met this day and each acknowledged the due execution thereof. IN WITNESS WHEREOF, Ihavel hereunto set my hand and official seal, this 3!"day of  Janvary 20_13  A  EXHIBIT F3-8    Form W-9 (Rev. December2 2011) ofthe Treasury IntemalF Revenues Service Name (ass shownonyour incomet taxr return) Twenty Seven Forever Foundation Businessr name/disregardede entityn name, ifdifferentf froma above Checka appropriate boxf forf federal taxo classification: Dindvidual/soler proprietor E Other (seelr Instructions)P Address (number, street, ande apt orsuteno.) 2030 Linda St City,state, andz ZP code Gastonia, NC 28054 Listac accountr number(s)h here( (optional)  Request for Taxpayer  Give Form tot the requester. Do not sendit IRS. tot the  Identification Number  Certification  and  CCorporation sCorporation  Partnership D Trust/estate  Limitedl liabilityo company. Entert thetaxc classlfication (C-C corporation, S-S corporation, P-partnership)"  DExemptpayee (optional)  Non Profit (pending)  Requestersnames ande  Part! Taxpayer Identification Number (IN)  Entery yourT TINinti thea appropriate! box. Thel TIN providedr mustr matcht then name given ont the" "Name" IIne Soclal security number  toa avoidb backupy withholding. Fork individuals, this isy yours soclals security number (SSN). However, fora resident alien, solep proprietor, or disregardede entity, seet theF Partl instructions onp page3 3. For other entities, itisy youre employeri identificationt number (EIN). lfyoud dor noth havean number, seeh How togeta Note. lfthes accounti isi inmoret thand oner name, seet thec chart onp page4forg guidelines any whose  TNo onp page3. numbert toe enter. Part! Certification Underp penalties of perjury,! Icertifyt that: nok longers subjectt to backupv withholding, and 3. Tamal U.S. citizen or other U.S. person (definedk below).  Employer Identification  1.7 Ther number shown onth thisf formi isr my correct taxpayeri identificationt number (orlamv waitingf forar numbert tob bei issuedt tor me), and 2. lamnots subjectt tol backupw withholdingb because: (a)! lame exemptf from backupy withholding, or( (b)1 haver noth beenr notifiedbyt thel Interal Revenue Service( (IRS)t that! lams subjectt tol backupy withholding asar result ofaf failure tor report alli interest or dividends, or( (C)thel IRSI hasr notifiedr mei that! lam Certification instructions." Youmust cross outit item2a abovei ifyouh have! been notified byt thel IRSt thaty you are currentlys subject tol backup withholding becausey youh havet failedt toreport allir interesta ando dividends ony yourt taxr retum. Forr reale estatet transactions, item2 does not apply. Forr mortgage Interest paid, acquisitiond ora abandonment ofs secured property, cancellation of debt, contributions to ani individualr retirement arrangement (IRA), and generally, payments othert thani interesta andd dividends,) youa arer notr requiredt to signt thec certification, buty your must providey your correct TIN. Seeti the  instructions anp page4. Sign Signaturec of Here U.S. person> General Instructions noted. Purpose of Form  Date>  Note. Ifan requester givesy you aform othert than Form W-9tor request tothis your TIN, Form) youmust W-9. uset then requester's form Ifitiss substantially: similar Definition ofaU.S. person. Forf federal tax purposes, yous are consideredau.s. personit ifyoue are: Ap partnership, corporation, company, or association createdor *Ad domestic trust (asc definedi in Reguiations section 301.7701-7). Specialr rules forp partnerships. Partnershipsi thato conductat trade or businessi inthel United States areg generally requiredtop pay ay withholding partnershipl Is required toy presumet thatap partneri isaf foreign person, andp payt thev withholding tax. Therefore, ifyoua are au.s. persont that isa States, provideF Form W-9tot thep partnershipt toe establishs your U.S.  Sectionr references aret tot thel Intemal Revenue Code unless otherwise obtainy youro correctt taxpayeri identification number (TIN)t toreport, for ofdebt, oro contributions) youn madet tos anll IRA. Use FormV W-90 onlyifyoua are aU.S. person (ncludinga aresident alien), to providey youro correct TINt tot thep person requestingi i(the requester)a and, when: applicable, to: numbert tobeis issued), 2.Certifyt thaty youa arer nots subjectt to backup withholding, or payee. Ifapplicable, youa area also certifyingt that asaU.S. person, your Isnots subjectt tot thew withholdingta taxo onf forelgn partners' share of efectively connectedi income.  Apersonv whoi isr requiredt tof files anin information retumy witht thel IRSn must Ani individualv whoi isaU.S. citizeno orU.S.r resident alien, example, Income paidi toy you, reale estatet transactions, mortgagei interest organizedi inthel Uniteds States or undert thel laws oft thel United States, 1.Certifyt thatt theT TINY yous areg givingisc correct( (ory you arey waitingf fora taxo Further, onanyf incertaino foreigng cases partners's wherea share a Form ofi incomet from: such business. 3.Clalme exemptionf fromb backupv withholding fyoua areaus. exempt partneri inap partnership conductingat trade or business int thel United. allocables shareofa anyp partnershipi incomef froma aU.S.t trade or business status anda avoidy withholding ony yours share ofp partnership income.  youp paid, acquisitionors abandonment ofs secured property, cancellation Ane estate thana  (othert aforeigne estate), or  W-9hasr noth beenr received, a  Cat. No.1 10231X  Form W-9(Rev. 12-2011)  EXHIBIT F3-9    7&  ORGANIZATIONINFORMATION  NAME OF ORGANIZATION: Gastow Veterans Couwci/  Todlericat! Trail  Gactaniaya 28054  TELEPHONE: TELEPHONE: CELLTELEPHONE, TELEPHONE: CELLTELEPHONE,  FAX: EMAIL:  PRIMARY CONTACT:704 6740614  Syanin23Byahakan  SECONDARY CONTACT: 7046162102  EMAIL:  (Please type or print clearly)  1. What type ofin-kind services your organization is requesting.  Police (Security) Fire/Emergency. Medical Clean up/Sanitation Electrical: Hookups Other  X x  x (Ifchecked, give brief description of additional services) Streetcloseiny  2. Provide the name oft thee events and locatign of the event.  Veterans Day Paradr, Gastonia Provide the date(s). of event and datels) when services needed, if  3.  different.  Novll  4. How many people aree expected to attend the event?_ 500-600  2  EXHIBIT F4-1    5. How many organizer representatives, volunteer or paid staff, will you  have on-site during the event?  IOVoluwteer NO paid staff  6. Describe the event for whichs services arel being requested and specifically how each of thei in-kind services requested will be used (except for Police support, which you should answer below in response tol No.7). VeteraNs Day Parede  7. If you are requesting police officers for your event, please describe the public safetyissues that havea a potential to occur at this event.  crowdco MArol I and street crossings  8. Willi thee event require the closure of public streets?1  yes  9. What benefit will the City ofGastonia receive from this event?  Pulc relationshps for cifyofGAgtiwis, Cify prile, awdapprecitiw for Mlfarp  fersonel  10. Ifevent isa fundraiser, what willi funds be used for?  Nota-famtraiser  Ifso, yous willt needt to obtain an Event Permit from the City ofGastonia! Engineering Dept, Traffic  Engineer.  3  EXHIBIT F4-2    11. Will thee event be publicized? Yes No Ifso,give description ofa advertising used. foshediN Gaston Garche  12. Will the event be open to the public? Yes_X_No 13. A. Will alcohol bes served? Yes _NoX B. Will alcohol bè sold? Yes_ _No_X2  14. List any other organizations or individuals inyolved,in or sponsoring  event. NABVETS, AMVETSI AeerwwLiorz3, VFW DAV Uv PABARE Marinécory, Leagur usMerchawt ManwPurple HeartVORLE  Societe, NON &  15. List alls sources of funding received or requested for this event, including the amount of funding received. (e.g., admission or entry fees, donations,  grants).,  16. Ist there an outside event promoter associated with the event? Ifso,provide name ofpromoter and contacti information.  Yes - No   17. The City of Gastonia expects all events to be litter-free. Describe your Not-weesery,o Lechure given oul  clean-up plans during and after the event.  ?Ifso, yous willr needt to obtaint thea appropriate. ABC! permit from the City ofGastonia. A.L.E. officer.  4  EXHIBIT F4-3    SUFPLEMENTALINFORMATION  1. Describe the Mission of your organization, (May attach mission statement). Veteyans promating Patridtism  2. Describe target population beings served by organization.  allycHsAaiy membeys  3. Whati is the number of clients served annually by your organization.  thousawis  4. Has your organization received services from the City of Gastonia within the last 24 months? If sO, describe the event, date and type of services received. yes Veeran Day Varad t  Thet undersigned certifies that thei information provided abovei is correct.  Signature  i  Chanvoflauss Couweil  Title  5  EXHIBIT F4-4    1-33   G 1 PA 1 paBasan  C  -  a  an  NE  R: -  F  EXHIBIT F4-5    MEMORANDUM  Date: To: Thru: From:: Subject:  September 2, 2015 Edl Munn, City Manager Chief R.C. Helonçk  Assistant Chief AT. Brittain @ Item for October 6, 2015 City Council Agenda  The Gastonia Police Department (GPD) is in possession of numerous items of personal property that were utilized previously in support of the GPD's dive team operations. The items are listed in the attached Excel spreadsheet. In January 2015, the GPD dive team was dismantled. As a result, the GPD no longer has a use for this Gaston County provides residents of Gaston County with emergency medical services through Gaston Emergency Medical Services (GEMS), which responds to approximately 35,0001 requests for service on an annual basis. GEMS also oversees several Special Operation Teams including a Dive Rescue and Recovery Team. Gaston County and GEMS have agreed to accept and utilize the dive team equipment for which the GPD nol longer has ai need. Thus, Irecommend that thesei items be transferred to Gaston County  equipment.  fori usel by GEMS andi its Dive Rescue and Recovery Team.  EXHIBIT 1-1    RESOLUTION: DECLARING DIVE TEAM: EQUIPMENT SURPLUS PROPERTY AND TRANSFERRING SAME PURSUANTTO  N.C.G.S. $160A-274  WHEREAS, the City of Gastonia is the owner of certain items of equipment that were used previously in support of the Gastonia Police Department's dive team operations; WHEREAS, the Gastonia Police Department's dive team is no longer in existence; and WHEREAS, Gaston County is a political subdivision of the State of North Carolina, acting by and through its governing body, the Board of Commissioners; and WHEREAS both the City of Gastonia and the County of Gaston are governmental units WHEREAS, Gaston Emergency Medical Services (GEMS) functions as a Gaston County department and oversees the GEMS Dive Rescue and Recovery Team; and WHBREAS, Gaston County has a use for the dive team equipment described below by virtue ofits operation oft the GEMS Dive Rescue and Recovery Team; and WHEREAS, the transfer of these items to Gaston County is beneficial to the City of Gastonia because citizens of the City of Gastonia will be served by the County's operation oft the] Dive Rescue and Recovery Team and use oft this equipment; and WHEREAS, the City of Gastonia cannot guarantee or warrant the fitness of any of the equipment described herein, and the transfer of said items is not to be considered to constitute a general or specific warranty of any kind or a warranty of fitness for a WHEREAS, the acceptance of each item described herein is contingent upon Gaston County taking and receiving these items in an "asi is" condition without any form or type WHEREAS, N.C.G.S. $ 160A-274 authorizes a governmental unit, upon such terms and conditions as it deems wise, with or without consideration, to exchange with, lease to, lease from, sell to, or purchase from any other governmental unit any interest in real or WHEREAS, the Gaston County Board of Commissioners is authorized by N.C.G.S. $ 153A-158 to. acquire, hold, and transfer real and personal property for use by the county WHEREAS, the items of equipment declared surplus by the City of Gastonia and  and  as defined byl N.C.G.S. $160A-274;and  particular purpose; and of warranty; and  personal property, and  or any department, board or agency oft the county; and  transferred from the City tot the County of Gaston are described as:  EXHIBIT 1-2    Item White Air Tanks White Air Tanks Yellow Air Tanks Black Air Tanks Yellow Air Tanks 21b Weights 41b Weights 5lb Weights Weight! Belts Dry Suit Fins SS AGAI Mask SS AGAI Mask SS Console SS Tether ROV ROV Tether ROV Controll Unit HazMat Helmet HazMat Helmet HazMat] Drysuit HazMat Drysuit Buddy Phone Lift Bag Lift] Bag Lift Bag Air Hose for) Lift Bag Umbilical Covers SS PFD's Canister Lights Flash] Lights Buddy Phone Regulator Regulator Regulator Regulator Regulator Regulator Regulator Regulator Regulator Regulator AGA Mask AGAI Mask AGAI Mask AGA Mask  Quantity 8 2 2 4 2 7 1 5 3 1 2  Manufacturer Faber Faber Luxfer Luxfer Luxfer  Model 120 100 40 13 13 One Size 2825-8225 200' 37 37 Aquacom 1001b 5001b 20001b  Serial#  Turtle/Hollis Interspirio Interspirio Amron Amron Video] Ray 250' Kirby! Morgan Kirby Morgan Amron Amron OTS Subsalve Subsalve Subsalve Sterns Dive) Rite IkeLite OTS Abysmal Abysmal Abysmal Abysmal Abysmal Abysmal Abysmal Poseidon Abysmal Abysmal Interspirio Interspirio Interspirio Interspirio  #0432018 #0440027 25182 #04014 M503204210006 4240KM 4274KM 4KK098 5DD050  2 1 2 2 6 2 2 6  Super8 MKII CE01203945 CE01203945 CE01203945 CE01203945 CE01203945 CE01203945 CE01203945 3960 CE01203945 CE01203945 EN250 EN250 EN250 EN250  AE300013 AE300050 AE300016 AE300001 AE300022 AE300027 AE300011 500246 AE300009 AE300007 #0040041 #0040057 #0040045 #0040027  1  EXHIBIT 1-3    AGAI Mask Manifold Block Computer Computer Computer Computer Wing Wing Backplate Harness Harness Cutting Tool Dry Suit Dry Suit Dry Suit Dry Suit. Dry Suit Dry Suit Dry Suit Dry Suit Pontoon Boat Boat trailer Outboard Motor Outboard Motor  1 5  Interspirio Omni Swivel Dive Rite Dive Rite Dive Rite Dive Rite Abysmal Hollis Dive] Rite Dive] Rite Hollis Dive Rite DUI DUI DUI DUI DUI DUI Viking Viking Suntracker Mercury 50F HP Mercury 25 HP  EN250 NitexI DUO Nitex DUO Nitex DUO NitexI DUO  #0628062 501054 501065 501100 501096  4 5 4 3  XL XL L XL XL XL L M 20ft single axle 22ft 50ELPTEFI 25ELH  13 #032 12 78 #030 165 2021042200003153 2021012100003132 VIN 1VLI2RRIX/A07594 OT4788320 OT472038  NOW THEREFORE, BEI IT RESOLVED by the City Council oft the City of Gastonia that the items of personal property described above are hereby declared surplus and BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to  transferred tot the County ofGaston.  execute any documents necessary to effectuate the transfer.  Resolvedi this  day of  2015.  John) D. Bridgeman, Mayor  ATTEST: City Clerk Res1773  EXHIBIT 1-4    MEMORANDUM  DATE: TO: FROM: THRU:  September 23, 2015 Ed! Munn, City Manager  Rusty Bost, PE, Director of Engineering/City Engineer Flipl Bombardier, PE, Assistant City Manager  SUBJECT: Item for October 6, 2015 City Council Agenda TRAFFIC! ORDINANCE- STOPSIGNS  The Robinson Oaks Subdivision has been under construction and new residents willl ber moving ini int the near future. The progress oft this project is ata a point where establishing ordinances for  stop signs is appropriate. Therefore, iti is recommended that:  Appendix A (to Chapter 6), Section 6A-5, "Stop Intersections", be revised by adding  thereto::  STOP STREET Wiggins Drive Post Court Chinkapin Court  APPROACH East North West  MAINSTREET Robinwood Road Wiggins Drive Post Court  (Presentation: Rusty Bost) lBat RUSTY'BOST, PE Director of Engineering/City: Engineer  EXHIBIT 2-1    ORDINANCE AMENDING CHAPTER 6, APPENDIXA OF THE CODE OF ORDINANCES OF THE CITY OF GASTONIA STREETLISTSFOR: TRAFFIC. ANDI PARKING! REGULATIONS) IT ISI HEREBY ORDAINED that Appendix At to Chapter 6 oft the Code of Ordinances 1. Appendix A (to Chapter 6), Section 6A-5, "Stop Intersections", be revised by  oft the City ofGastonia is amended to1 read as follows:  adding thereto:  STOPSTREET Wiggins) Drive Post Court Chinkapin Court  APPROACH East North West  MAINSTREET Robinwood Road Wiggins Drive Post Court  Adopted this the 6th day ofOtober,2015.  John D. Bridgeman, Mayor  ATTEST: City Clerk:  EXHIBIT 2-2    a Br 4 N a    REVISEDF RECORDPLATOF: ROBINSONO OAKS SUBDMISION PHASEIMAPI  ROBINWOODROAD PROPERTIES, INC. 7804FARMEWIROAD CHARLOTTE. NC28226 704-9538644.  ROBINSON OAKS SUBDIMISION CITYOFG GASTONIA, GASTONCOUNTY,NC:  EXHIBIT 2-3    MEMORANDUM  To: From: Thru: Date:  Edward C. Munn, City Manager  Debby Key, Division Manager of Fleet Services Michael Peoples, Director ofl Enterprise Services  September 24, 2015  SUBJECT: ITEMI FOR OCTOBER 6, 2015 CITY COUNCIL, AGENDA  INTERLOCAL. AGREEMENT WITHTHE CITY OF ROCKYMOUNT  The City of] Rocky Mount has prepared bid specifications for the replacement of their bus fleet. The bid includes 30, 35 and 40 foot diesel, hybrid-electric and CNG buses. In preparing to advertise for bids, the City of] Rocky Mount has extended an invitation to the City of Gastonia to partner with them on the bid request. The bidding process used by City of Rocky Mount will Local governments may create competitive bidding group purchasing programs under the interlocal cooperation authority contained in Chapter 160A, Article 20, Partl of the NC General Statutes. N.C.G.S. $143-129(e)(3) provides that purchases through a competitive bidding group purchasing program established for two or more governmental entities are an. exception to the competitive bidding requirements sO long as the lead agency complies with the bidding requirements of $143-129. Under this authority, local governments can accumulate their The North Carolina Department of Transportation has encouraged transit systems to enter into interlocal agreements in case future needs can be met by this procurement. It allows the purchase of buses and bus equipment andj parts more quickly and less expensively than procuring them independently. The City is not obligated to purchase any equipment with approval oft this interlocal agreement. The agreement simply provides an opportunity for the City to saveon The City of Rocky Mount will serve as lead agency in the bid procurement for the manufacture and delivery of low floor. transit buses, alternate equipment, optional equipment, and identified Thei interlocal agreement is currently being reviewed by the (Assistant) City Attorney. RECOMMENDATION: Staff recommends approval of the interlocal agreement with the City of] Rocky Mount for the procurement ofl buses, bus equipment and parts..  meett the requirements ofN.C.G.S. $143-129.  requirements and obtain lower prices.  future purchases when prudent.  spare parts.  Delly P. Rey DEBBY P. KEY  Division] Manager of Fleet Services  EXHIBIT 3-1    INTERLOCAL AGREEMENT FOR THE PROCUREMENT OF BUSES AND BUS EQUIPMENT AND PARTS THE CITY OF ROCKY MOUNT THE CITY OF GASTONIA  BETWEEN and  This INTERLOCAL AGREEMENT is entered into this day of  2015,  by and between the CITY OF ROCKY MOUNT, a North Carolina entity with the status of Municipal Corporation (the "Procuring Agent") and the CITY OF GASTONIA a North Section 1. Purpose of Agreement. The purpose of this Agreement ("Agreement") is to allow the parties to obtain buses and bus equipment and parts more quickly and less Section 2. Delegation of Authority. The Principal hereby delegates to the Procuring Agent the authority to conduct a procurement for the manufacture and delivery of low floor transit buses, alternate equipment, optional equipment, and identified spare parts (said buses, equipment, and spare parts are referred to hereafter as the "Goods") and to enter into procurement contract(s) for the purchase of the Goods on behalf of the Principal. This Agreement does not obligate the Principal to purchase any of the Section 3. Effective Date of Agreement This Agreement shall become effective Section 4. Procurement Procedures. This Procurement shall follow the requirements set forth in the North Carolina General Statutes 143-129 and in the Federal Transportation Authority (FTA) Circular 4220.1F. AIl Terms and Conditions set. forth in the March 2009 document entitled "North Carolina Consolidated Bus Procurement = Cape Fear Public Transportation Authority, Lead Agency", are, hereby  Carolina entity with the status of Municipal Corporation (the "Principal");  expensively than ift they procured them independently.  Goods.  2015.  incorporated byr reference.  EXHIBIT 3-2    Page2of4  Section 5. Award of Contract. The bids shall be reviewed by the persons designated by the Procuring Agent and the Principal, and they will present a recommendation to the Authority Board of the Procuring Agent for the award of the procurement contract(s). The Authority Board of the Procuring Agent may consider, but is not bound by the recommendation. Once the procurement contract(s) have been executed by the Procuring Agent and the vendor(s), a copy of procurement contract(s) shall be forwarded to the Principal. Upon receipt of the procurement contract(s) the Principal may issue its individual Purchase Order(s) to the vendor(s) that has/have executed the procurement contract(s). The Principal shall thereby be able to buy the Goods from the vendor(s) and not from the Procuring Agency. In no event will the Procuring Agent assume any responsibility for any contract (Purchase Order) resulting from this agreement between any Principal and any! bus or bus equipment provider(s). Section 6. Record Retention. The Procuring Agent and the Principal agree to retain all documentation relating to the procurement for a period of not less than five years after the date of the last vehicle delivery pursuant to the procurement, except in the event of litigation or settlement of claims arising from the performance of the procurement contract(s), in which case the Procuring Agent and Principal agree to maintain. same until all such litigation, appeals, claims or exceptions related thereto  have been resolved. Section 7. Miscellaneous.  (a). Duration. This Agreement shall be perpetual, from the award of the procurement contract, unless terminated earlier by mutual agreement. The governing body of each party hereto has determined that this duration is reasonable. On such termination, obligations ofe either side that are still executory are discharged, but any rights based on (b) Appointment of Personnel. The City of Rocky Mount shall designate persons to carry out the Procuring Agent's obligations under this Agreement. The City of Gastonia shall designate persons to carry out the Principal's obligations under this Agreement. (c) Amendment and Termination. This Agreement may be amended ori terminated by  prior breach or performance survive.  agreement of the parties,  EXHIBIT 3-3    Page 3of4  (d). Benefit of Agreement. This Agreement is for the benefit of only the parties hereto (e). Nature of Agreement and Transaction. The Procuring Agent's sole responsibilities under this Agreement are to conduct a procurement as described in this Agreement and to enter into the procurement contract(s) for the benefit of the Principal, also as described in this Agreement. In performing under this Agreement, the Procuring Agent is acting as the agent on behalf of the Principal, provided that the Procuring Agent may also purchase Goods for itself from the same procurement contract(s). The Procuring Agent does not warrant, or give any opinion, that this procedure, by which the Procuring Agent solicits bids and enters into procurement contract(s) on behalf of the Principal, will be successful or effective. The Principal shall not hold the Procuring Agent liable for any deficiencies in, or failure of, this procedure. The Procuring Agency shall not be liable for any breach of the procurement contract(s) by the vendor(s) or by the Principal, and the Purchase Order(s) issued by the Principal shall SO state. The Principal shall indemnify the Procuring Agent for, and hold the Procuring Agent harmless from, any claim by any person, firm, or corporation regarding this procedure or regarding the sale or purchase of the Goods. The Procuring Agent shall not be considered the buyer or seller of any of the Goods, and the PROCURING AGENT SHALL NOT BE LIABLE TO THE PRINCIPAL ON ANY EXPRESS OR IMPLIED WARRANTIES (INCLUDING BUT NOT LIMITED TO MERCHANTABILITY OR FITNESS FOR: A PARTICULAR Section 8. Governing Law and Forum. This Agreement shall be construed and interpreted in accordance with the laws of North Carolina. The exclusive forum and venue for all actions arising out of this Agreement that are between the parties to this Agreement shall bet the North Carolina General Court of. Justice, in Gaston County. The preceding sentence does not govern actions between the Principal and any person, Section 9. CITY OF ROCKY MOUNT Transportation Policy. The City of Rocky Mount is committed to ensuring that no person is excluded from participating in or denied the benefits of any the City services on the basis of race, color, national origin,  andi not any other person, firm, or corporation.  PURPOSE) with respect to any of the Goods.  firm, or corporation other than the Procuring Agent.  EXHIBIT 3-4    Page 4of4  sex, age, disability or socioeconomic status as protected by Title MI of the Civil Rights Act of 1964 and the Executive Order on Environmental Justice. Anyone believing to have been subjected to discrimination under Title VI by the City, its employees or  agents, are entitled to file a complaint.  This Agreement has been executed by the Principal and the Procuring Agent by and  through duly authorized representatives.  CITY OF ROCKY MOUNT (Procuring Agent)  By:  ATTEST:  Clerk  CITY OF GASTONIA (Principal) (name/title)  By:  Edward C. Munn, City Manager  ATTEST:  (name/title)  EXHIBIT 3-5    MEMORANDUM  DATE: TO: FROM:  September 22, 2015 EdN Munn, City Manager  Rusty Bost, PE, Director of] Engineering/City Engineer  SUBJECT: Item: for October 6th 2015 City Council. Agenda  TRAFFIC ORDINANCE- SPEED LIMIT ON MELVIN! DRIVE  Thel Engineering Department has received a petition from the residents ofl Melvin] Drive to reduce the speed limit from thirty-five (35) miles per hour to twenty-five (25) miles per hour. The petition was signed by the majority of the residents, as shown in the attached. Melvin] Drivei is not a major/minor thoroughfare or a major collector street.  maps.  In order to accommodate this request, the traffic code needs to be revised as shown Appendix A (to Chapter 6), Section 6A-14, "Speed Limits", be revised by adding  below: thereto: SPEEDI LIMIT (MPH) 25  ON'STREET Melvin Drive  FROM New Hope Road.  TO Dead End  (Presentation: Rusty Bost). Luhi Brd RUSTY BOST,PE City Engineer  EXHIBIT 4-1    ISANN3  L E  Td9NISS0401 Lwwns  - N334943A9  1S7 7ENOW  E 5  ISJIVIONIS  Q#3dOHMENN-  e  7 Do  3 PVd3s  n  EXHIBIT 4-2    ORDINANCE. AMENDING CHAPTER 6, APPENDIXA OF THE CODE OF ORDINANCES OFT THE CITY OF GASTONIA (STREET LISTS FOR TRAFFIC: ANDI PARKING! REGULATIONS)  IT IS HEREBY ORDAINED that Appendix A to Chapter 6 of the Code of Ordinances oft the  City ofGastonia isa amended tor read asf follows:  1.  Section 6A-14 (Speedi Limits) isr revised by adding thereto:  SPEEDLIMIT (MPH) 25  ONSTREET Melvin Drive  FROM New Hope Road  TO Dead End  Adopted thist the 6th day ofOctober, 2015,  John D. Bridgeman, Mayor  City Clerk  EXHIBIT 4-3    MEMORANDUM  DATE: TO: THRU:  September 28, 2015 Ed Munn, City Manager  FROM: 3Rusty Bost, PE, Director of Engineering/City Engineer  Flip Bombardier, Assistant City Manager  SUBJECT: ITEMI FOR OCTOBER 6th CITY COUNCIL MEETING ADDITIONALCODE NPORCNENTPOSITION: APPROVE. BUDGET At. its September 15th meeting, Council directed and authorized an additional Code Enforcement position. The attached Budget Amendment provides the necessary additional funding ($61,288) for an additional full time Code Enforcement Official. Staff is in the process of getting the position advertised, and will be setting up interviews shortly  AMENDMENT#. 16-008  thereafter.  RECOMMENDATION: (Presentation: Rusty Bost)  Staff Recommends approval oft the attached Budget Amendment.  EXHIBIT 5-1    City of Gastonia Budget. Amendment  BudgetD Dept Amendment#  CF Ho-608  ADDITIONALFUNDS (Counçila approves) TRANSFERS: BETWEEN: FUNDS (Councila approves). COUNCIL: MEETING: DATE:  October 6,2 2015 Account Number 110-540-02000 110-540-05000 110-540-07000 110-540-08000 110-540-14010 110-540-31000 110-540-36000 110-540-53000 110-660-399000  ForBudget Use Only Existing Budget  Increase (Decrease)  Revised Budget  Account Description General Fund Building Services Salaries & Wages FICA Retirement Health Insurance Travel & Taining Motor Fuel. Uniforms Dues & Subscriptions Non-Departmental Fund) Balance Appropriated  $45,000.00 504764 549764  $3,443.00 $5,292.00 $4,753.00 $1,000.00 $1,000.00 $500.00 $300,00  34792 40235 535559 60851 46632 53385 9000 Iopoo 9500 3500 4700  10,5D0 4000 5000  $61,288.00 1482p19 1543307  Doest thisa amendment adversely impacts your operation? IfYes- Whati ist thei impact?.  Yes  No X  REASONI FORA ADJUSTMENT  SIGNATURES DATE DEPARTYENTE HEAD lKCBFR APPROVALS DATE CITYCOUNCIL 78/K  ORIGINATOR  DATE, glzslis DATE  CTYN MANAGER  VYL  EXHIBIT 5-2