NORTH CAROLINA Town of Jamestown Town Council Special Meeting July5,2019 10:00 am Council Chambers Agenda  Ofaiidin  A. Call to Order  B. Discussion of staggering the terms of Town Council, including the Mayor-  Kenny Cole, Town Manager  .A Adjournment  P.O. Box 848 Jamestown, NC27282  Tel:(336)454-1138 Fax(336)886-3504  wwwgamestown-negow    Mayor Lynn Montgomery Town! Manager Kenneth C.Cole Town Attorney Beth Koonce  Council Members Georgia Nixon, Mayor Pro Tem Martha Stafford Wolfe Rebecca Mann Rayborn John Capes  CYAMESICAVN C  TOWN OF JAMESTOWN AGENDA ITEM  ITEMABSTRACT: Staggered Terms CONSENT AGENDAITEM MEETINGDATE: July 5, 2019 DEPARTMENT: Administration SUMMARY:  AGENDAITEM#: INFORMATIONONLY ESTIMATEDT TIME FORI DISCUSSION: 10 min.  B  ACTIONITEM  CONTACT PERSON: Beth Koonce, Town Attorney  Att the May 21, 2019 meeting, Town Council approved the ordinance amending thet town Charter of the Town of Jamestown to implement four year staggered terms for the members of Town Council and the Mayor. The Town published ar notice stating that the Town Council adopted the ordinance amending the Charter toi implement four-year staggered terms. This amendment was subject to On. June 24, 2019, ap petition was submitted to the Town Clerk requesting Town Council call for a special election tos submit the charter amendment to a vote. This petition was forwarded tot the Guilford County Board of Elections and was validated on. July 1,  any referendum petitioned for and conducted pursuant to G.S. 160A-103.  2019(attached). The Town Council must:  Accept the petition and putt the amendment to a vote by the citizens of Jamestown for the November 2019 election. Ifapproved byt the voters, the Town Charter will be amended. The successful Candidates filing for 2019 Council election will come under the new terms, ift the ordinance is adopted. The two candidates for Council receiving the highest number of votes would be elected to a 4-year term. The two candidates receiving the next highest number of votes would be elected for a 2-year term and would be upi for reelection in 2021, where they would run for a 4-year term, thus starting the staggered terms. The Mayor is elected AI letter will be given to all potential candidates by the Board of Elections.( (attached). Our Town Attorney will have a resolution  separately and would be elected for a 4-year term at the 20196 election.  att thet time of our meeting.  ATTACHMENTS: July 1,2019 letter from Guilford County Board of Elections, July 5, 20191 Lettert to Potential Candidates. RECOMMENDATION/ACTION NEEDED: Conduct a vote to amend the Charter byt the voters for the November 2019 election. SUSGESTEDMOTION: Move to accept the Petition to amend the Town Charter by the voters for the November 2019 election. The  BUDGETARYI IMPACT: N/A  ordinance amending the Charter oft the Town of Jamestown toi implement four-year staggered terms for the  members of Town Council and Mavor.  E  FOLLOWUP ACTIONN NEEDED: Notify the Guilford County Board of Elections.  P.O. Box 848 . Jamestown, North Carolina 27282 Tel: (336)454-1138 . Fax: (336)886-3504    GUILFORD COUNTY BOARD OF ELECTIONS  July1 1,2019  Katie McBride, Jamestown Town Clerk PO Box 848 Jamestown, NC27282  Dear Ms. McBride,  This letter is to inform you oft the Certification oft the petition to call for a special election that Pursuant to North Carolina law, the petition has been checked against the registration records of the Guilford County Board of] Elections and that 324 names out of356 signatures have been determined to be qualified. Our records indicate that 298 signatures were needed for  would amend the. Jamestown Charter to allow for 4-year staggered terms.  certification.  Attached is the submitted petition with valid signatures sO. marked.  Sincerely, Chelun Charlie Collicutt Director  Guilford County Board of Elections  enc.  Cc: Robert Frederick  Post Office Box 3427 . Greensboro, North Carolina 27402 . Phone (336)641-3836    Colled 1759 OAMESTOWN NORTH CAROLINA  July 5, 2019 Dear Candidate:  On thel ballot for the November 2019 election, the citizens ofJamestown will be voting on the staggering of terms for Town Council Members. Currently Jamestown Town Council Members are all up for re-election every two years. If approved by citizens, this vote will not extend the terms of office for the current  Council Members.  One ofthe following will apply:  1. Ifthe citizens elect to have staggered terms, candidates elected to a Council Seat will be serving a four-year or a two-year term. The two candidates with the most votes will serve a four-year term and the remaining two elected council members will serve a two-year term. The candidate elected as Mayor will serve a four-year term.  2. Ifthe citizens elect not to have staggered terms, all candidates filing for Mayor and Council will be running to serve a two-year term. Our community relies on the dedication ofindividuals, such as you, who take pride in our community and the initiative to become involved in the local  municipal government process. We thank you!  Kenneth C. Cole, Town Manager  PO Box 848 Jamestown, NC27282  PhomSoNRRSANY  Tel: (336)454-1138 Fax: (336)886-3504