N e NORTH CAROLINA Ofiidins Town of Jamestown Budget Workshop March 2, 2019 8:00 a.m. Agenda Jamestown Park & Golf Course A. Discussion of the Capital Improvement Plan (Departmental Discussions with Town Council) B. 2019/2020 Budget Discussion C.F Fund Balance and Non-Profit Discussion D. Wrap Up 2019/2020 E. Adjournment *A light breakfast will be served. * 30 minute break at 9:30 a.m. P.O. Box 848 Jamestown, NC27282 Tel:(336)454-1138 Fax:(336)886-3504 wwwgamestowr-negow TOWN OFJAMESTOWN Budget Work Session March 2, 2019( (8:00am) A work session is a rare opportunity for the Council to work at its "plan" and to achieve a new standard of performance and satisfaction. Though the purposes for sessions vary, the main point is to use this opportunity to accomplish something that can't be done through routine meetings. An annual work session can be of many forms such as: Visioning Session, Budget Sessions, Leadership Sessions, etc. and The primary focus is to establish new goals and direction for the upcoming fiscal year and identify means by which they can be accomplished. Often goals set by this Council can lead to certain levels of funding. As you know, funding is one of the finite resources available to the Town, such goals and objectives should be last for many days. prioritized. 8:00 am -9:30. am A. Discussion of the Capital Improvements Plan The Capital Improvements Plan (CIP) is a five-year plan identifying the Town's capital outlay and improvement needs. By providing a planned schedule of public improvements, the CIP outlines present and future public needs and priorities. A capital improvement is defined as any expenditure for equipment, buildings, infrastructure, land acquisition, plan or project in which the cost exceeds $5,000 Through the budget process there will a number of projects, policies, programs and/or purchases that will not be funded. This is of course due to the fact the Town has limited resources that prevent the funding of all items within one fiscal year. It is still important that each of these items be discussed regardless of the lack of available funding. Even though an item may not be funded for this upcoming year, Each Department will give a short overview of one or two projects that are a must do. Attached you will find a draft of the Five Year CIP for the Town. This is not an and the estimated useful life is greater than 5 years. ito can be placed on the CIP and a plan for funding can begin. inclusive list, and attention must be given to projects or purchases by the Town as a whole. Iwould request that Council consider giving staff feedback on prioritizing our Projects/Purcnases during our work session. 1. Department Discussions a. Administration b. Public Services . Planning d. Golf Course/Recreation 2. Questions and directions from Council to staff. 9:30 am - 10:00 am BREAK 10:00 am - 11:00 am B. 2019-2020 Budget Discussions The budget process is the methodology through which tax funds are administered. The budget process is concerned with the allocation of available resources (people, money and equipment) among alternative and competing activities and work programs. It also represents the decisions made with respect to: (a) The quality and quantity of activities, work programs and (b) The financing of these activities, work programs and improvements. The budget therefore is more than a financial document. It represents the process through which policy is made and put into effect. It should also be remembered that planning, coordination and improvements to be undertaken; and control are the objectives of budgeting. The Town Council, in reviewing the budget, has an opportunity toj judge the adequacy of the proposed objectives, activities and programs and to establish the level of service to be rendered during the next fiscal year. The Council can also compare the need for services. The adoption of the budget is one of the most important aspects relating to policy-making decisions undertaken by the Council. As such, it is the responsibility of all persons involved in the budget preparation process to provide the most Inr reference to thel Budget, all departments willl be submitting their budgets tot the Finance Director on February 22nd. We will take this time at our work session to discuss upcoming issues that will or could affect the financial meaningful and accurate information. status or levels of service offered by the Town and have discussions with our department heads. 1. Finance Director Judy Gallman will give a Quick Overview of the 2019/20 Budgets submitted by Department Heads and the variables that may affect our upcoming budget. 2. Questions and directions from Council to staff. 11:00 am - 11:15a am C. Fund Balance and Non Profits Discussion Judy Gallman and Kenny Cole will give a brief discussion on the Town's Fund Balance and Non Profit Policy 11:15 am - 11:30 am D. Wrap Up Discussion Itcan be of great benefit to identify other objectives that Council members or other participates would like to see accomplished for the upcoming year.This process should lead to clearer direction setting for Management and Staff.