GASTONIA CITY COUNCIL MEETING January 5,2016-6:00P.M.  CITY COUNCIL CHAMBER - CITY HALL-GASTONIA, NC  EXHIBIT PAGEI NUMBER  ITEM A: PRAYER Councilman David Humphries ITEM C: ADOPTION OF THE AGENDA ITEM D: APPROVAL OF THEI MINUTES  ITEM B:  PLEDGE OF ALLEGIANCE - Mayor. John D. Bridgeman  (1) Regular Council Meeting December 1, 2015  ITEM E: PUBLIC EXPRESSION: EACH PERSON IS LIMITED TO ATOTAL  OFFIVEI MINUTES SPEAKING TIME  CONSENT AGENDA  ITEM 1: TRAFICOBDNANCE-STOE INTERSECTION/ AT..  N.YORK STRETANDIONGAVENUE: -ADIUSTMENTS DUE TOWATER TREATMENTI PLANTPROJECT PRESENTATION: Mr. Rusty Bost, P.E., Director of Engineering MONTHLYFINANCIANCIALREPORTFOR NOVEMBER.2015 Ms. Melody Braddy, Director, Financial Services  ITEM 2:  REGULAR, AGENDA  ITEM3:  APPROVALOF ABC BOABDSTRAVELPOLCY  FOR THE 2016 FISCAL YEAR  PRESENTATION: Ms. Melody Braddy, Director, Financial Services PRESENTATIONOF: THEZOIGCOVERMMENT FINANCE. OFFICERS DISTINGUISHED BUDGETAWARD PRESENTATION: Ms. Melody Braddy, Director, Financial Services FLOODSTUDY- -I HIGHLAND BRANCH GREENWAY PRESENTATION: Mr. Gary Saine, P.E. CONFERENCE CENTER PARKINGDECK SOUTHSTREET PARKING LOT CONNECTION  ITEM4:  ITEM 5 ITEM6:  PRESENTATION: Mr. Rusty Bost, P.E., Director of Engineering  ITEM7: ITEM8:  SOLID WASTE CITIZENS SURVEY  PRESENTATION: Mr. Michael Peoples, Director, Enterprise Services REVIEWOFS STRATEGIC! PLANNING WORKSHOP AGENDA PRESENTATION: Mr. Flip Bombardier, Assistant City Manager  -1-    GASTONIA CITY COUNCIL MEETING January 5, 2016- - 6:001 P.M.  CITY COUNCIL CHAMBER - CITY HALL- GASTONIA, NC  EXIIBITPAGENIMBER  ITEM9:  CIYATTORNEYSREPORT  PRESENTATION: Mr.I L. Ashley Smith, City Attorney  ITEM10: CIYMANAGERSREPORT ITEM11: CITY COUNCIL REPORTS ITEM12: ANNOUNCEMENTS  PRESENTATION: Mr. Flipl Bombardier, Assistant City Manager  PRESENTATION: City Council Members PRESENTATION: Mayor. John D. Bridgeman  INDIVIDUALS REQUIRING ADA RELATED SPECIAL ASSISTANCE AT THIS PUBLIC MEETING/HEARING SHOULD CONTACT THE. ADA COORDINATOR, CITY HALL, 181 SOUTH STREET, P.O. BOX 1748, GASTONIA, NC 28053-1748, AT (704) 866-6861 OR 711 FOR RELAY  SERVICE USERS WITHIN 721 HOURS OFTHE MEETINGHEARING.  Ag010516  -2-    Page 83  Page 83  GASTONIA CITY COUNCILI MEETING DECEMBER 1,2 2015- 6:00P.M.  CIYCOINCILCHANBER CITY HALL- GASTONIA.NC  Mayor Bridgeman called the meeting to order at 6:00 p.m. on Tuesday, December 1, 2015, in the City Council Chamber at City Hall, Gastonia, North Carolina. He then opened the meeting with prayer and led the audience in the Pledge of Allegiance to the flag. Sherry H. Dunaway, City Mayor Bridgeman welcomed new Councilmembers Robert Kellogg and David Humphries to the  Clerk, recorded the minutes.  Council.  PRESENT: Mayor. John D. Bridgeman  Council Members: Robert Kellogg  David R. Kirlin James Gallagher Todd! Pierceall Porter L. McAteer David Humphries  City Manager Edward C.I Munn City Attorney L. Ashley Smith  ABSENT: None  ADOPTION OF THE AGENDA  Councilman McAteer made a motion to adopt the agenda as printed. Councilman Pierceall  seconded the motion and Council approved it unanimously.  PUBLICI EXPRESSION  Mayor Bridgeman noted that no one signed up for Public Expression.  CONSENT AGENDA  Mayor Bridgeman asked if there was a motion to approve the Consent Agenda. Councilman Gallagher stated he had a question about Item 1. Councilman Pierceall made a Motion to approve Items 2,3 and 4 on the Consent Agenda and Council McAteer seconded the motion.  ITEM 2:  ORDINANCE TO DEMOLISH Address: 5121 Myrtle St. Owner: Sue Parker Beck & Travis N. Thomas File: 10547 Case: 40619 ORONANCETODINOLSH Address: 421 N. Vance St. Owner: D.E.K. Investment, LLC File: 5295 Case: 40758  PRESENTATION: Mr. Brian Pruett, Building Codes Administrator  ITEM 3:  PRESENTATION: Mr. Brian Pruett, Building Codes Administrator  ITEM 4:  BUDGETAMENDMENTEFYI601620000 (Appropriate Stormwater Fund Balance)  PRESENTATION: Mr. Rusty Bost, P.E., Director of Engineering  Council approved the motion unanimously.  -83-    Page 84 ITEM 1:  Page 84  REGULARCOUNCILMEETING- DECEMBER 1,2015  ORDNANCETODENOLSE Address: 1304 W. Walnut Ave. File: 6611 Case: 41546  Owner: Living Water Community Worship Center  PRESENTATION: Mr. Brian Pruett, Building Codes Admimistrator  Councilman Gallagher inquired about ownership of the property and the decision to Mr. Pruett explained that Living Water Worship Center is the owner and the decision to demolish has been done in collaboration with the Church. He stated the Church is in agreement about the demolition due to the deteriorating condition and also noted that collapse of the roof is imminent. Mr. Pruett stated the Pastor would like to have the  demolish the Church.  property demolished but they do not] have the funds to doit. Councilman Gallagheri inquired howt the City would recoup their money.  Mr. Pruett noted that a lien would be placed against the property if the property owner was unable toj pay for it; however, the Church has agreed to make payments to the City for the demolition. Mr. Pruett explained that due to the condition of the building it needed to be demolished and for safety reasons could not wait for the Church to raise funds. Mr. Pruett also explained that the Church would be given an opportunity to remove any contents from the Church before demolition. He also noted that most of the contents arel heavily damaged due to rain and being exposed to the elements. Councilman Kirlin inquired ift there was an opportunity to: repurpose this building. Mr. Pruett stated it would not be advantageous because they could build a new structure for what it would cost to rehab this structure noting it was just a very unfortunate Councilman Kirlin inquired if there could be opportunities for brick reclamation on this Mr. Pruett advised thati iti is sol labor intensive thati it would not be cost effective. Councilman Gallagher made the Motion that we proceed with demolition as per Staff's recommendation on Item 1. Councilman Kirlin seconded the motion and Council (Reference as contained in Exhibit Book 2 tol Minute Book 105 at] Page 69)  circumstance.  demolition from the standpoint of recycling brick.  approved it unanimously.  Mayor Bridgeman stated he would like to make Mr. Pruett aware of another matter at the corner of Garrison and Marietta where the Food Lioni isl located. The Mayor stated wel have talked with Planet Aid about the yellow structure located at the corner of Garrison and Marietta before. The Mayor advised he continues to receive complaints about the parking lot being littered with clothing removed from the yellow building and beingt tossed in the parking lot, and he would like City Attorney. Ash Smith stated that he would make contact with the Planet Aid to see ift they can Mr. Pruett noted that hel has been in discussion with them int the past and those conversations are  tol know what we can do about these items littering thej property. discuss additional pickups or possible relocation  oni file.  MONTHLY FINANCIAL REPORTI FOR OCTOBER2015  Mayor Bridgeman recognized Ms. Melody Braddy, Director of Financial Services, for the  purpose of giving the report.  -84-    Page 85  Page 85  REGULARCOUNCTLMEETING- DECEMBER1.2015  Ms. Braddy presented the monthly financial report for the month of October, 2015. Ms. Braddy stated that through October, all funds are operating as expected. When taking into account all funds, with 33.3% of the fiscal year completed, year-to-date expenditures are at 33.0%. She noted that last year budgeted $475,000 in occupancy tax and the City received $567,000. We got  roughly 92,000 more than wel budgeted in last year.  (Reference as contained in Exhibit Book 21 to Minute Book 105 at Page 70)  City Attorney Ash Smith inquired about the time line for the Hilton Garden Inn to come on line. Mr. Munn noted that the Hilton Garden Inn has submitted their plans to us and it is quite a facility. They have submitted all of their architectural plans and their site plan has been approved so the expectation is that they will begin at the first oft the year. Mr. Munn also noted that the debt with the Conference Center will start to increase in 2017 or SO, and by 2020 we will  start to see issues ift the City does notl have enough growth ini this fund.  TRAFFICORDINANCE  ALLWAYSTOP ATS SECONDAVENUE. ANDO CHURCHSTREET  Mayor Bridgeman recognized Mr. Rusty Bost, Director of Engineering, for the purpose of giving Mr. Bost stated there is a huge problem with speeding in this area. There are several possible improvements that can be made. The Staff recommends converting the intersection of Second Avenue and Church Street to an All-Way Stop. Staff has discussed this with the neighbors in Councilman Pierceall made the Motion to approve. Councilman McAteer seconded thel Motion,  this presentation.  this area and everyonei is very excited. and Council approved it unanimously.  (Reference as contained: in Exhibit Book 21 tol Minute Book 105 at Page 71)  AWARDOF CONTRACTFOR SEWER AND SEWER AERIALREPAIRS  STEVENS! STREET.JACKSON: STREET & TENTHAVENUE. AND DIXIE STREET Mayor Bridgeman recognized Mr. Rusty Bost, Director of Engineering for the purpose of giving Mr. Bost stated that this project consists of sewer aerial repairs on Jackson Street and Tenth Avenue, and on Dixie Street, and sewer repairs on Stevens Street. Five bids were received. The Staffi recommends that the contract for Sewer and Sewer Aerial Repairs be awarded to the lowest qualified bidder, James E. Harris Construction Company, in the amount of $617,000 using the Councilman Pierceall made the Motion to approve. Councilman McAteer seconded the Motion,  this presentation.  Water and Sewer Capital Projects Fund ast the funding source.  and Council approvedi it unanimously.  (Reference as contained inl Exhibit Book 21 tol Minute Book 105 at] Page 72)  FIXINGTIME. ANDI PLACE OF THE CITY COUNCILMEETINGS  Mayor Bridgeman stated that City Council meetings are currently held at 6:00 p.m. on the first Tuesday of each month in the City Council Chamber at City Hall, and at 6:00 p.m. on the third Tuesday ofe each month int the Gaston County Courthouse Public Forum Room. Councilman Gallagher made the Motion to approve the time and location as currently set. Councilman McAteer seconded thel Motion, and Council approved it unanimously.  -85-    Page 86  Page 86  REGULAR COUNCIL MEETING- DECEMBER 1,2015  SELECTIONOF) MAYOR PROTEM  Mayor Bridgeman expressed his appreciation for all of Council and their hard work and asked if Councilman McAteer made the Motion to nominate Councilman Pierceall as Mayor Pro Tem. Councilman Humphries seconded the Motion. Councilman Gallagher made a Motion to Amend by nominating Councilman Dave Kirlin for Mayor Pro Tem. Councilman Kirlin seconded the Mayor Bridgeman called fora a vote on the Motion to Amend. The motion to amend did not carry Mayor Bridgeman called for a vote on the original Motion to select Councilman Pierceall as  there were any nominations for Mayor Pro Tem.  Motion to Amend.  (2-4)(Humphries, Kellogg, McAteer and Pierceall dissenting). Mayor Pro Tem. The Council approved the Motion unanimously.  REAPPOINTMENT OF CITY MANAGER  Councilman McAteer made the Motion to reappoint Edward Munn as City Manager. Mayor Pro Tem Pierceall secondedi the Motion. The Council approved thel Motion unanimously. Councilman Kellogg expressed his appreciation for the assistance that Mr. Munn has given him the past couple of weeks and he is looking forward to working withl him.  REAPPOINTMENT OF CITY CLERK ANDI DEPUTY CITYCLERK  Councilman McAteer made the Motion to reappoint Sherry H. Dunaway as City Clerk and Candice Owenby as Deputy Clerk. Mayor Pro Tem Pierceall seconded the Motion. The Council  approved the motion unanimously.  APPOINTMENT OF ASSISTANTI DEPUTYCLERK  Councilman McAteer made the Motion to appoint Suzanne Gibbs as Assistant Deputy City Clerk. Councilman Gallagher seconded the Motion. The Council approved the Motion unanimously. Mayor Bridgeman administered the Oath of Office tol Ms. Gibbs. (Reference as contained in Exhibit Book 21 to) Minute Book 105 at] Page 73)  REAPPOINTMENT OF CITYATTORNEY  Councilman McAteer made the Motion to reappoint Mr. L. Ashley Smith as the City Attorney. Mayor Pro' Tem Pierceall seconded the Motion. The Council approved the Motion unanimously.  APPOINTMENT FORI PLANNING COMMISSIONWARD6 &CHAIRMAN AND VICE-CHAIRMANAPPOINTMENT  Councilman Humphries made a Motion to appoint Bob Biggerstaff to fill the unexpired term for the Ward 6s seat on the Gastonia Planning Commission. The term will expire on. June 30, 2017. Councilman Pierceall seconded the Motion, but requested an Amendment to the Motion to add the appointments of Paniela Goode as Chair and Bob Cinq-Mars as Vice-Chair to the Commission. Councilman Humphries agreed to the request to amend the motion. The Council  approved the Motion unarimously.  (Reference as contained: in] Exhibit Book 21 tol Minute Book 105 at Page 74)  APPOINTMENTS SCHEDULEFORI DECEMBER SDIECOUNCILNEEING Mayor Bridgeman stated the Committees as shown on1 the Agenda arei for informational purposes only and these selections can be made at the December 15th Council meeting or they can proceed  att this timei if anyone would like to volunteer to serve.  -86-    Page 87  Page 87  REGULAR COUNCILMEFTING- DECEMBER] 1,2015  ABC Board (Council Representative) - Mayor Pro Tem Pierceall stated that the ABC Board Representative is now vacant and he nominated Councilman McAteer. Councilman Gallagher Recreation Advisory Committee Councilman Kirlin stated he would like to continue as the Recreation Advisory Committee Representative. Councilman McAteer made the Motion to reappoint Councilman Kirlin. Councilman Gallaher seconded the Motion and it passed representatives are Councilman Kirlin and Mayor Pro Tem Pierceall. Councilman Kirlin requested to be removed as representative on the MPO Committee. Councilman Kirlin also noted that the MPO representative should also serve ont the Transportation Committee; therefore, he will be also be vacating his position on the Transportation Committee as well. Councilman McAteer made a motion to reappoint Mayor Pro Tem Pierceall to the MPO. Councilman Pierceall noted that he is the current Chair of the MPO and would like to remain. Councilman Kirlin seconded the Motion. The Council approved the Motion unanimously Mayor Pro Tem noted that Gastonia was one oft the larger municipalities in the MPO, and during the last four years has operated without af full slate for its seats. He stated that it would be in the City's best interest to have both seats and the alternate be appointed in the event the regular Councilman McAteer made al Motion to appoint Councilman Humphries as Gastonia's second representative ont the MPO. Councilman Kirlin: seconded the Motion. The Council approved the Councilman McAteer made a Motion to appoint Councilman Jim Gallagher as the Alternate Representative to the MPO. Mayor Pro Tem Pierceall seconded the Motion. The Council Schiele Museum Board of Directors - Mayor Bridgeman noted the current representatives are Councilman Jim Gallagher and Councilman Dave Kirlin. Councilman Pierceall made the Motion that Councilman Gallagher and Councilman Kirlin continue as representatives to the Schiele Museum Board of Directors. Mayor Pro Tem seconded the Motion. The Council Centralina Council of Government - Mayor Bridgeman noted that we currently have two vacancies, former Councilman Walter Kimble's seat and Councilman Jim Gallagher, who has requested to be removed from the Committee. Councilman Gallagher made the Motion to appoint Councilman Robert Kellogg as a Representative. Mayor Pro Tem Pierceall seconded the Motion. The Council approved the Motion unanimously. Mayor Bridgeman noted the other ElectriCities/Power Agency 1- Mayor Bridgeman stated that the ElectriCities/Power Agency Delegate is Mr. Munn and the alternates are Flip Bombardier and Michael Peoples. Councilman Gallagher made a Motion that they continue in their current positions. Councilman Kirlin Image Campaign Steering Commite/Greater Gaston Development Corporation - Mayor Pro Team Pierceall stated he is currently on this committee and would like to remain. He also recommended that Mr. Munn be reappointed to the Committee. Councilman McAteer made the Motion that they both be reappointed. Councilman Kellogg seconded the Motion. The Council  seconded the Motion. The Council approved the Motion unanimously.  unanimously.  Metropolitan Planning Organization (MPO)  Mayor Bridgeman noted the current  representative could not attend a meeting.  Motion unanimously.  approved the Motion unanimously.  approved the Motion unanimously.  vacancy willl be discussed att the December 15, 2016 meeting.  seconded the Motion. The Council approved thel Motion unanimously.  approved the Motion unanimously.  -87-    Page 88  Page 88  REGULARCOUNCI MEETING- DECEMBER] 1,2015  Audit/Bids Insurance Committee - Mayor Bridgeman noted that Councilman Dave Kirlin is Chairman and Councilman Gallagher is a representative. There is a vacancy once occupied by Mayor Pro Tem Brenda Craig. Councilman Pierceall made the Motion for Councilman Robert Kelloggt toi fillt the vacancy. Councilman Gallagher seconded the Motion. The Council approved Awards, Ceremonies & Promotions - Mayor Bridgeman stated that currently Mayor Pro Tem Pierceall and Councilman Gallagher, Chairman, are the current representatives. Former City Attorney, Mr. Smith, explained that ate each meeting, ift there are any awards, ceremonies or promotions, the Councilmember will read those and handle that part of the Agenda. Traditionally, this is rotated among the junior members of the council or whoever is willing to volunteer, but you do not have to continue it. Councilman Humphries volunteered for this vacancy. Councilman McAteer made the Motion to appoint Councilman Humphries. Councilman Gallagher seconded thel Motion. The Council approved the Motion unanimously. Central City Revitalization and Housing - Mayor Bridgeman noted that Mayor Pro Tem Pierceall is the current Chairman. There are two vacancies which were occupied by former Councilman Walter Kimble and Mayor Pro Tem Brenda Craig. Councilman Gallagher made the motion to nominate Councilman Kirlin and Mayor Pro Tem Pierceall seconded the Motion. The Council approved the Motion unanimously. Councilman Kellogg stated he was interested in serving. Mayor Pro Tem Pierceall made the Motion to nominate Councilman Kellogg for the remaining vacancy. Councilman Humphries seconded the Motion. The Council approved the Inter-Govermmental Relations and Economic Development - Mayor Bridgman stated that the representatives are Mayor Pro Tem Pierceall and Councilman McAteer, Chairman. Former Mayor Pro Tem Brenda Craig's seat is vacant. Mayor Bridge advised since there are no volunteers at this time, this vacancy will be discussed at the December 15,2015 meeting. Personnel - Mayor Bridgeman stated that Councilman Kirlin and Councilman McAteer are currently serving and the Chairman seat, formerly occupied by Councilman Walter Kimble, is vacant. Mayor Pro Tem Pierceall made a Motion that Councilman McAteer be appointed as Chairman and Councilman Gallagher seconded the Motion. The Council approved the Motion unanimously. Councilman Humphries volunteered for the vacant position. Mayor Pro Tem Pierceall made the Motion to approve Councilman Humphries for the vacancy on the Personnel Committee. Councilman McAteer seconded the Motion. The Council approved the Motion Public Safety Committee - Mayor Bridgeman noted the current members are Mayor Pro Tem Pierceall and Councilman Gallagher, Chairman. There is a vacancy previously held by former Mayor Pro Tem Brenda Craig. Council Humphries stated he would like to be considered for this vacancy. Councilman McAteer made the Motion to nominate Council Humphries to fill the vacancy. Mayor Pro Tem seconded the Motion. The Council approved the Motion Utilities Committee - Mayor Bridgeman stated that the current members are Councilman Gallagher and Councilman McAteer, Chairman. There is currently a vacancy previously held by former Mayor Pro Tem Brenda Craig. Councilman Kellogg stated that he was interested in the vacancy. Councilman Gallagher made the Motion to nominate Councilman Kellogg. Mayor Pro Tem seconded the nomination of Robert Kellogg. The Council approved the Motion Transportation Committee - Mayor Bridgeman advised that the Chairman position previously held by former Councilman Walter Kimble is now vacant. Councilman Dave Kirlin and Mayor Pro Tem Pierceall are the current members. Mayor Pro Tem Pierceall noted that Councilman  the Motion unanimously.  Councilman Walter Kimble's position is vacant.  Motion unanimously.  unanimously.  unanimously.  unanimously.  -88-    Page 89  Page 89  REGULAR COUNCILMEETING- DECEMBER 1,2015  Kirlin has asked to be removed from this Committee. Councilman McAteer made the Motion to nominate Mayor Pro Tem Pierceall as Chairman since he is the currently al Representative on the MPO and also nominate Councilman Humphries as a Representative. Councilman McAteer stated that he would like to volunteer for the second vacancy Mayor Pro Tem Pierceall seconded the motion to approve all appointments. Council approved the Motion unanimously. Facilities Management Committee- Mayor Bridgeman noted the current members are Councilman Kirlin and Mayor Pro Tem Pierceall. The Chairman seat previously held by former Mayor Pro Tem Brenda Craig is vacant. Councilman Kirlin volunteered tol be Chairman. Mayor Pro Tem Pierceall made the Motion for Councilman Kirlin to serve as Chairman. Councilman Gallagher seconded the Motion. The Council approved the Motion unanimously. Mayor Pro Tem Pierceall made the Motion to nominate Councilman David Humphries to fill the vacancy. Councilman McAteer seconded the Motion. The Council approved the Motion unanimously. Mayor Bridgeman recognized Councilman Kirlin, Chairman of the Recreation Advisory Councilman Kirlin stated the Recreation Advisory Commission met on Tuesday, November 10, 2015 and discussed several items which require no action but are presented for information. Councilman Kirlin introduced Mr. Dellinger, Director of Parks and Recreated for the purpose of  RECREATONADVISORY COMMISSION REPORT  Commission.  submitting the report. ITEM1:  Mr. Dellinger gave al Projects Update fori information only. Thet tennis courts are complete and open tot the public.  b. The Lineberger Park/Greenway new parking area has suffered delays due to rain. Completion time will be. January February depending on weather. The Maples on Main Project has been mapped with Utilities citing the potential underground issues and providing input before final site placement of trees and shrubbery beds. This project will not begin until after the d. The Second Avenue and Marietta Street Park has received funding from Keep Gastonia Beautiful. This project completion is scheduled: for late spring.  Christmas parade.  Councilman Gallagher asked Mr. Dellinger if the birch trees removed from the bus station could be used somewhere else. Mr. Dellinger explained that many of the trees will be relocated. Mr. Dellinger also noted that the trees are not removed unless they are dead or causing problems. projects and stated the Recreation Staff continues to work through a collaborative partnership with the African American Concerned Citizens of Highland (AACCH), the YMCA, Greater Gaston Boys & Girls Club, City Police and Sheriff's office toj provide more positive community activities and programs at the Erwin Center. Mr. Dellinger stated the Staff feels like this collaboration has gotten offt to a good start and has the potential to become a pilot program that reporting that the current weight room at Phillips Center will be converted to a multi-purpose activity room. Mr. Dellinger stated the cost to convert the room would be minimal and the funds required arei in the existing departmental maintenance budget. The staff will post a notice welli in advance of taking the weight room out of service and will approach a local fitness center about  Mr. Dellinger noted the river birch trees were having some issues.  ITEM2:  Mr. Dellinger reported on the Highland Community Program Collaboration  can bei instituted at other City community centers in the: future.  ITEM3:  Mr. Dellinger gave an overview of the Phillips Center Program Discussion  providing initial discounts or coupons for memberships.  (Reference as contained in] Exhibit Book 21 tol Minute Book 105 atl Page 75)  -89-    Page 90  Page 90  REGULARCOUNCILMEETING- DECEMBER 1,2015  CITYATTORNEY'S REPORT CIIXMANAGERSREPORT  Mr. L. Ashley Smith, City Attorney, had no report.  Mr. Edward C. Munn, City Manager, noted that the budget planning process will be coming up soon but before that a Strategic Planning Retreat is necessary to discuss the Council's vision and goals. Mr. Munn suggested the dates of January 23rd or 30th as possible dates. Mr. Munn also reported on the County's Township Grant Program. Mr. Munn noted that improvements to the Farmer's Market or the Smyre Water System along with the emergency water connection from Councilman McAteer stated he would like to see some money go to the Museum for the school Councilman Gallagher noted that he would like tos see a Splash Park at] Erwin Center. Mayor Pro Tem Pierceall stated that he would also like to see a splash park project at Erwin Mr. Munn referred to Item 1 on the Agenda nothing that the City demolishing a church was rather unusual due to the fact that the City normally does not get into commercial buildings unless you have a structural problem. There is a City Ordinance dealing with commercial buildings, and some ofit] has to do with aesthetics. However, the General Assembly made some changes and therefore some parts of our Ordinance about aesthetics are no longer applicable. Melissa Magee, Assistant City Attorney, has drafted an ordinance amendment and it is being reviewed. That amendment will be brought before Council at al later date.. Mr. Munn noted that there is still not much in terms of aesthetics that can be done. It is still mostly about the  Dallas to Gastonia are being considered.  children.  Center.  building'sstructural. safety.  CTYCOUNCILREPORIS  Councilman Kellogg stated that he noi report at this time except to say thank you and he is happy Councilman Kirlin welcomed thet two new councilmembers and stated] he was looking forward to  tol bej part oft thet team. working with them.  Councilman Gallagher stated hel had no report. with Councilman Kellogg and Councilman Humphries. hei is looking forward to working with them.  Mayor Pro Tem Pierceall stated he had no report except that he does look forward to working Councilman McAteer congratulated Councilman Kellogg and Councilman Humphries and stated Councilman Humphries thanked the City Staff on behalf of himself and Councilman Kellogg for everything that the staff has done the last couple of weeks to get them on the Council. He also thanked the Council, City Attorney and Mayor for the induction ceremony. Councilman Humphries stated it was very professionally done and he enjoyed it. He also thanked the people that put Councilman Kellogg and himself in office, and he hoped the citizens would call and let Mayor Bridgeman noted two functions that were very successful since the last meeting were the Christmas Tree Lighting and the Toys for Tots Run. He stated there were close to a 1,000  them know their ideas andi issues.  -90-    Page 91  Page 91  REGULAR COUNCILI MEETING - DECEMBER 1,2015  motorcycles at the Toys for Tots Run, and it was wonderful to see sO many people watching this event. Mayor Bridgeman complimented the Police on doing a wonderful job with traffic and also thanked Pat. Johnson for the wonderful job with the Christmas Treel Lighting.  MEEINGADIOURNED  Mayor Bridgeman requested al Motion to adjourn. Councilman McAteer made the Motion and Councilman Gallagher seconded the Motion. Mayor Bridgeman adjourned the meeting at 7:47.  p.m.  Mayor John D. Bridgeman  L.Ashley Smith, City Attorney  Virginia L. Creighton, City Clerk  Rc120115  -91-    MEMORANDUM  DATE: TO: FROM: THRU:  December 21,2015 Edl Munn, City Manager  Rusty Bost, PE, Director of Engineering/City: Engineer Flipl Bombardier, Assistant City Manager  SUBJECT: ITEME FORJANUARYI,mECIY, COUNCIL MEETING TRAFFIC ORDINANCE- -STOP INTERSECTION. AT N. YORK STREET AND LONG. AVENUE- ADJUSTMENTSI DUETO' WATER TREATMENT: PLANT Due toi the activities associated with construction oft the Water Treatment Plant project, N. York Street between Long Avenue and Rankin Avenue needs to be closed. North bound traffic on York Street is being directed to US 321, via Rankin Avenue. The attached ordinance amendment moves the stop control from the intersection with Long Avenue to As the project progresses and nears completion, a single, comprehensive set of traffic ordinance amendments will alsol bel brought to Council that will address necessary changes. However the stop sign at] North York Street and Rankin Avenue need tol be adopted now.  PROJECT  CURRENT SITUATION  Rankin Avenue.  RECOMMENDATION (Presentation: Rusty Bost)  Staffrecommends the attached resolution to the' Traffic Ordinances be approved.  EXHIBIT 1-1    ORDINANCE. AMENDING CHAPTER 6, APPENDIXA OF THE CODE OF ORDINANCES OF THE CITY OF GASTONIA (STREET: LISTS FOR TRAFFIC. AND] PARKINGI REGULATIONS) ITISHEREBY ORDAINED that Appendix. Ato Chapter 60 oft the Code of Ordinances oft the  of Gastonia is amendedi tor read asf follows:  City  1.  Section 6A-5 (Stopl Intersections) isr revised by removing therefrom:  Stop Street York Street Stop Street York Street  Approach North Approach North and South  Main Street Long Avenue Main Street Rankin Avenue  And, 2.  Section 6A-5 (Stopl Intersections): isr revised by addingt thereto:  Adopted this the 5t day of] January, 2016.  John D. Bridgeman, Mayor  ATTEST: City Clerk  EXHIBIT 1-2    WWALNUTAVE  Proposed New Stop Sign  RANKINAVE  Construction Entrance  GEAVE  WPAGEAVE  Construction Entrance  WLONGAVE  120 60 0  120F Feet  EXHIBIT  1-3    City ofGastonia Budget Department Monthly Financial Report FiscalYear 2016 Ending November. 30,2015  Month  GASTONIA Grtl Place. Great People. Gral Promise.  Through November, all funds are operating as expected. When taking into account all funds, with 41.7% of  the fiscals year completed, year-to-date expenditures are at 40.0%.  Key Indicators by Fund Monthly $7,581,102 $4,410,827 $3,170,275  FiscalYear to Date $19,208,150 $22,798,988 ($3,590,838)  % 32.62% 38.71% 47.73% 43.35% 43.67% 34.68%. 41.49% 37.37% 37.95% 42.73% 22.70% 42.75%  % 31.03% 41.44% 46.70% 43.26% 41.53% 38.71% 41.77% 36.80% 36.39% 35.40% 21.60% 37.52%  Fund General Fund Revenues Expenditures Difference Electric. Fund Revenues Expenditures Difference Water & Sewer Fund Revenues Expenditures Difference Stormwater Utility Fund Revenues Expenditures Difference Solid Waste Fund Revenues Expenditures Difference Transit System Revenues Expenditures Difference  Fiscal Year Budget  Budget Expected Variance  $58,889,635  1.59% -2.73% 1.03% 0.09% 2.14% -4.03%: -0.28% 0.579 1,56% 7.33% 1.10% 5.23%  $76,480,107  $4,993,540 $36,500,784 $5,275,680 $33,152,849 ($282,140) $2,912,947 $15,257,280 $2,269,130 $12,114,861 $643,817 $213,195 $188,603 $24,592 $391,076 $492,621 ($101,545) $72,203 $174,441 ($102,238)  $3,347,935  $34,937,336  $3,142,420 $1,056,628 $951,645 $104,982 $1,948,461 $2,194,044 ($245,582) $569,195 $1,071,815 ($502,621)  $2,546,473  $5,134,252  $2,507,135  41.7% oft thel FY2015/20161 has been completed.  Pagel  EXHIBIT 2-1    Monthly. Financial. Report, November. 2015  CityofGastonia  Revenues by Fund  80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  GeneralFund Electric Fund Water/Sewer Stormwater) Fund Solidy Waste Fund Transit Fund  Fund.  FYTDI Budget  FYTDI Received  Expenditures by Fund  80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  -  General Fund Electric Fund Water/Sewer Stormwater Solid Waste Transit) Fund  Fund  Fund HFYTD Expenditures  Fund  FYTDI Budget  Page2  EXHIBIT  2-2    Monthly. Financial Report, November. 2015  City of Gastonia  General Fund Financial Summary  November 2015  General Fund expenditures exceed revenues by $3,590,838 overall tracking as expected. Revenues are above expectations and expenditures are below expectations. Property tax revenues are 3.7% above expectations and  Sales' Taxi revenues are. 7%1 below expectations year to date.  Revenues - ER 20.82/19.52 8.02/6.36 7.29/8.28 12.77/13.25 1.97/0.00 1.07/1.43 4.12/0.00 2.91/9.63 6.81/8.33 0.00/0.00 0.00/0.36 2.75/12.87 Expenditures  - pential $3,208,672 $54,384 $12,427 $435,389 $26 $133,404 $92,892 $498,069 $13,523 ($450,150) $412,191 $4,410,827  - ET 36.62 /40.35 16.74 /16.03 40.21 /43.34 70.50 /59.09 26.54 / 0.00 54.21 /49.24 3.51 /0.00 45.23 /39.86 34.03 /41.67 0.00 /0.00 10.95 /15.33 31.03 /32.62 19,208,150  -E -  12,179,995 2,413,393 1,513,798 10,933 0 1,160,884 0 537,008 1,375,000 0 17,140  IILE 1,127,063 (107,282) 109,253 (239,922) (2,110) (117,217) (19,967) 252,010 (72,272) 0 4,894 934,450  E Ad Valorem' Taxes Sales Tax Fees Investment Barnings State Transfers Funding for Roads Operating Grants Other Revenues Transfers Appropriated. Fundl Balance Non-recurring Grants TOTAL. REVENUE  Indsu 30,182,773 15,057,800 3,493,024 18,500 904,000 2,357,685 568,848 1,347,071 3,300,000 1,548,100 111,834 58,889,635  IID F 38.68 /38.30 27.71 /23.23 32.55 /36.41 42.36 /46.10 22.64 /3 35.67 40.58 /37.60 36.82 /36.10 62.87 /41.60 38.64 /35.57 33.39 /42.73 41.50 /38.70  MS : S 15,315,154 344,882 92,555 3,552,950 156,781 760,021 688,845 2,490,901 29,703 (2,696,371) 2,063,569  - Personnel Costs Contracted Services Travel/Training Operational Support Equipment/Captial Outlay Equipl Lease & Utilities Maintenance Debt Service Purchases Resale Reimbursement of Services Transfers Out TOTAL: EXPENDITURES  T - 39,982,374 1,484,645 254,223 7,707,080 439,520 2,021,371 1,908,318 5,987,127 83,500 (6,310,642) 5,332,119 58,889,635  - 24,667,220 1,139,763 161,668 4,154,130 282,740 1,261,350 1,219,473 3,496,226 53,797 (3,614,271) 3,268,550  41.44 /38.71 22,798,988 36,090,647  41.7% oft thel FY2 2015/20161 has been completed.  Page3  EXHIBIT 2-3    Monthly Financial. Report, November. 2015  CilyofGastonia  General Fund Financial Summary  Fiscal Revenues Year2015-2016  Expenditures Fiscal Year2 2015-2016  70,000,000 60,000,000 50,000,000 40,00,000 30,00,000 20,000,000 10,000,000  70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  - - MonthlyA Actuals  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  JuAug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  MonthlyA Actuals  Current) YID  SYearA Average  CurrentYTD --SYearA Avernge  NetRevenue (Loss) Statement Fiscal Year2 2015-2016  15,000,000 10,000,000 5,000,000 5,000,000 -10,000,000 -15,000,000  ($3,590,838) (S4,036,089)  Jul Aug Sep Oct Noy Dec Jan Feb Mar Apr May Jun  Currenty YTD  SYearAverage  Page4  EXHIBIT 2-4    Monthly Financial Report, November 2015  City ofGastonia  Electric Fund Financial Summary  November 2015  Electric Fund revenues exceed expenditures by $3,347,935. Revenues and expenditures are above year to date. Electric sales are above expectations year to date by 1.1%1 but] Purchases- - Resale arel expectations below expectations .4% which produces ai net increase. Electric fees arel below expectations year to date 5.5%  other revenues are above expectations by $123,796.  by  and  Revenues sit TR 6.64/6.52 6.12/8.49 4.43/9.01 6.45/9.93 5.49/0.00 0.00/0.00 1.39/6.53 Expenditures E Nt EE $284,810 $73,156 $340 $124,797 $11,848 $35,201 $94,194 $1,406 $4,237,594 $157,334 $255,000 $5,275,680  VID FHE 46.97 14 48.04 45.11 /39.65 24.54 /40.91 39.67 /56.36 27.44 /0.00 0.00 /0.00 46.70 /47.73 D - 39.81 /39.12 32.23 /37.93 25.06 /17.96 40.32 /32.72 32.71 /35.22 38.63 /37.67 38.67 /43.15 41.67 /41.67 44.58 / 44.22 33.32 /43.20 36.95 /41.67  yID - Dlnln 35,805,948 272,624 418,121 4,091 0 0 36,500,784  y 798,957 (37,507) 1,637 123,796 (104,272) 782,611  - Biectric Collections Fees Investment Barnings Other Revenues Transfers Appropriated: Fund] Balance TOTAL REVENUE  1 Bulon 74,530,532 687,500 10,000 741,933 380,000 130,142 76,480,107  -I  - 1,374,203 323,628 7,515 742,004 80,304 170,386 405,403 7,029 27,832,153 935,224 1,275,000  C Fersonnei Costs Contracted Services Travel/Training Operational Support Equipment/Captial Outlay Equip Lease & Utilities Maintenance Debt Service Purchases- Resale Reimbursement of Services Transfers Out TOTALEXPENDITURIS  T B 3,512,970 853,228 41,842 2,267,682 228,000 452,267 939,465 16,869 62,942,909 2,164,875 3,060,000 76,480,107  B 2,138,767 529,600 1,525,678 34,327 147,696 281,881 534,062 9,840 35,110,756 1,785,000 1,229,651  43.26 / 43.35 33,152,849 43,327,258  41.7% oft the FY2015/2016 has been completed.  Page5  EXHIBIT 2-5    Monthly Financial. Report, November 2015  Cityof Gastonia  Electric Fund Financial Summary November, 2015  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year? 2015-2016  80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  11 MonthlyAcruals  -  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Noy Dec Jan Feb Mar Apr May Jun  CurrentYTD  Year Average  MonthlyA Actuals  CurrentY YTD -SYearAverag:  NetR Revenue (Loss) Statement Fiscal Year2 2015-2016  6,000,000 4,000,000 2,000,000  $3.347.935  2,000,000  Jul Aug  Sep  Oct Nov Dec Jan Current) YID  Feb Mar Apr May Jun  YearA Average  Page6  EXHIBIT 2-6    Monthly. Financial Report, November 2015  City of Gastonia  Water & Sewer Fund Financial Summary  November 2015  Water & Sewer Fund revenues exceed expenditures by $3,142,420 overall tracking as expected. Revenues are above expectations ande expenditures arel below expectations yeart to date. Water & Sewer sales are above expectations yeart to date by $615,947. Water & Sewer fees are above expectations yeart to date by $124,818.  Revenues ME FR 8.02/8.27 7.46/10.16 6.48/0.00 5.22/10.62 0.90/41.07 0.00/0.00 1.58/8.34 Expenditures  Mh Bpaus $637,195 $95,678 $1,797 $478,977 $185 $300,619 $117,134 $322,791 $214,753 $100,000 $2,269,130  YI ER 41.81/43.63 40.37 /58.75 31.58 11 124.80 26.14 /38.78 57.59 /58.83 0.00 /0.00 41.53 /43.67 - E 38.09 /35.52 33.67 /42.06 32.78 /29.65 39.15 /37.31 31.33 114.58 39.78 /43.55 28.08 /32.86 45.46 /21.75 33.81 /43.58 41.70 /41.67  -I B on 14,792,085 398,976 8,504 3,102 54,613 0 15,257,280  -IS 615,947 124,818 6,352 1,011 1,153 0 749,281  - Water & Sewer Fees Assessments Investment Earnings Other Revenues Appropriated: Fund) Balance TOTALREVENUE  Et B 33,906,095 679,114 6,814 8,000 92,828 244,485 34,937,336  LES  - 3,015,852 774,339 16,206 2,371,879 25,713 1,538,195 909,679 1,613,954 1,349,043 500,000  - Personnel Costs Contracted! Services Travel/Training Operational Support Equipment/Captial Outlay Equip Lease & Utilities Maintenance Debt Service Reimbursement Transfers Out TOTALEXPENDITURES  Iotlauiot 8,491,310 1,841,099 54,650 6,357,679 176,371 3,532,146 2,768,750 7,419,461 3,095,870 1,200,000 34,937,336  B 5,475,458 1,066,760 38,444 3,985,800 150,658 1,993,951 1,859,071 5,805,507 1,746,827 700,000  ofServices  38.71 13 34.68 12,114,861 22,822,475  41.7% oft thel FY 2015/2016) has been completed.  Page7  EXHIBIT 2-7    Monthly Financial Report, November 2015  CityofGastonia  Water & Sewer Fund Financial Summary  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year2 2015-2016  40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000  40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000  - - Monthly tunls  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Noy Dec Jan Feb Mar Apr May Jun  CurrentYTD  5YearA Average  MonthlyA Actuals  Current TD  NetF Revenue (Loss) Statement Fiscal Year 2015-2016  6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 -1,000,000  $3,142,420 $2,168,098  Jul Aug Sep  Oct Nov. Dec Jan CurrentY YTD  Mar Apr May Jun  5YearA Average  Page8  EXHIBIT 2-8    Monthly Financial Report, November 2015  City of Gastonia  Stormwater Utility Fund Financial Summary  November 2015  Stormwater Fundi revenues exceed expenditures by $104,982, overall tracking as expected. Revenues are slightly below expectations and expenditures are slightly above expectations yeart to date. Stormwater collections are  below expectations yeart to datel by $10,676.  Revenues - - FE 8.36/8.31 7.59/10.79 5.19/11.38 60.42/0.00 1.97/8.37 Expenditures - CIEE B $41,704 $657 $60 $23,999 $283 $4,756 $55,276 $61,868 $188,603  V EUELE 41.78/41.36 40.48/44.73 26.18 /55.33 60.42 /0.00 41.77 /41.49 I p 36.57./33.17 17.10 /22.63 15.44 /47.49 47.75/33.55 41.57/36.31 36.47 /39.64 31.81 138.35 45.50 /41.67 36.80 /: 37.37  ID - aT 1,046,885 6,513 360 2,870 1,056,628  ND (10,676) 618 189 2,870 (6,998)  0 Stormwater Fees Investment] Earnings Other Revenues TOTALREVENUE  rad 2,531,261 14,562 650 0 2,546,473  -E  5 197,496 8,440 2,505 104,016 2,040 49,320 278,489 309,340 951,645  - Personnel Costs Contracted Services Travel/Training Operational Support Equip Lease & Utilities Maintenance Reimbursement of Services Transfers Out TOTALI EXPENDITURES  - - 595,334 37,300 5,275 310,019 5,618 124,411 726,103 742,413 2,546,473  H 397,838 28,860 2,770 206,003 3,578 75,091 447,614 433,073 1,594,828  41.7% oft thel FY2 2015/2016) has been completed.  Page9  EXHIBIT 2-9    Monthly. Financial Report, November. 2015  City ofGastonia  Stormwater Fund Financial Summary  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year 2015-2016  2,500,000 2,000,000 1,500,000 1,000,000 500,000  2,500,000 2,000,000 1,500,000 1,000,000 500,000  - Monthly Actuals  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  MonthlyA Actuals  Current YTD  Current YTD  Net Revenue (Loss) Statement Fiscal Year2 2015-2016  200,000 150,000 50,000 50,000 Jul Aug Sep  $104,982 $86,176  Oct Nov. Dec Jan Feb Mar Apr May  Current YTD  5YcarA Average  Page10  EXHIBIT 2-10    Monthly. Financial Report, November 2015  City of Gastonia  Solid Waste Fund Financial Summary  November 2015  Solid Wastel Fund expenditures exceedi revenues by $245,5821 because ofr major one time equipment Revenues and expenditures are above expectations year to date. Solid Waste fees arel below expectations purchases. to  date by $19,630.  year  Revenues Mnse TARE 8.22/8.49 10.96/38.88 7.80/8.33 0.00/0.00 1.90/7.62 Expenditures - nEt  $165,255 $111,989 $936 $29,006 $122,602 $38,110 $30,425 ($5,701) $492,621  - EE 44.27./42.56 45.24 /1 113.52 38.99 /41.67 0.00 10.00 36.39 /37.95 - sp 37.39 /34.46 30.96 13 33.95 30.21 / 77.52 35.44 / 38.33 0.00 1 100.24 31.78 /40.61 53.36 1 72.50 30.95 14 48.52 35.40 I 42.73  VID - - or 488,568 11,238 1,448,655 0 1,948,461  - (19,630) 6,760 93,063 0 80,193  - Fees Other] Revenues Transfers Appropriated Fund Balance TOTALE REVENUE  1 T 1,147,950 9,900 3,476,769 499,633 5,134,252  -  - 681,941 520,455 1,318 183,407 415,639 190,357 227,506 (26,579) 2,194,044  d Personnei Costs Contracted Services Travel/Training Operational Support Equipment/Captial Outlay EquipI Lease & Utilities Maintenance Reimbursement ofs Services TOTALI EXPENDITURES  T - 1,978,739. 1,533,000 1,700 478,464 414,633 468,695 313,800 (54,779) 5,134,252  EL 1,296,798 1,012,545 382 295,057 (1,006) 278,338 (28,200) 86,294 2,940,208  41.7% oft the FY2 2015/20161 has been completed.  Pagel 11  EXHIBIT 2-11    Monthly. Financial Report, November 2015  City ofGastonia  Solid Waste Fund Financial Summary November, 2015  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year2 2015-2016  5,000,000 4,000,000 3,000,000 2,000,000 1,000,000  5,000,000 4,000,000 3,000,000 2,000,000 1,000,000  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  MonthlyA Actuals  Current) YTD  4YearA Average  Monthly Actuals  CurrentY YTD  4YcarA Avernge  Net Revenue (Loss) Statement Fiscaly Year2 2015-2016  600,000 400,000 200,000 -200,000 400,000  $218,154  ($245,582) Current YTD  Jul Aug  Sep  Oct Nov Dec Jan Feb Mar Apr May Jun  - 4YearA Average  Page12  EXHIBIT 2-12    Monthly Financial Report, November 2015  Cityo of Gastonia  Transit System Financial Summary  November. 2015  Transit Fund expenditures exceed revenues by $502,621 overall tracking as expected. Revenues and expenditures are above expectations yeart to date. Operating Grant funds are above expectations year to date by $30,456.  Revenues MI E 7.59/6.57 1.75/0.00 12.17/0.00 0.13/0.36 8.13/8.29 0.00/0.00 1.98/2.88 Expenditures EL - Etre $109,146 $8,016 ($249) $25,371 SO $876 $2,235 $29,047 $174,441  yI ER 43.73/ /42.05 8.90 /0.00 13.45 /16.00 2.14 /0.36 40.77 141.47 0.00 /0.00 21.60 /22.70 ni E 40.20 /38.74 46.12 146.02 2.72/11.71 41.90 /24.52 4.52 /84.19 32.61 /37.59 30.92 /111.27 30.11 /41.89 37.52 /42.75  VI - a 92,731 97 191,029 818 284,520 0 569,195  -IE (3,694) 97 30,456 (4,008) 4,810 0 27,661  - Fees Investment Earnings Operating Grants OtherF Revenues Transfers Appropriated Fund Balance TOTALREVENUE  eu E 220,500 0 1,193,849 225,500 686,069 181,217 2,507,135  D  EuL 503,648 47,833 375 103,069 182,936 5,388 65,707 162,860 1,071,815  - Personnel Costs Contracted Services Travel/Training Operational Support Equipment/Captial Equip Lease & Utilities Maintenance Reimbursement TOTALEXPENDITURES  Ttl R 1,300,159 103,948 3,200 420,375 217,290 14,334 59,050 388,779 2,507,135  - 796,511 56,115 2,825 317,306 34,354 8,946 225,919 (6,657) 1,435,320  Outlay ofs Services  41.7% oft thel FY2 2015/20161 has been completed.  Page 13  EXHIBIT 2-13    Monthly. Financial. Report, November 2015  Cityo ofGastonia  Transit Fund Financial Summary November, 2015  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year2 2015-2016  2,500,000 2,000,000 1,500,000 1,000,000 500,000 500,000  2,500,000 2,000,000 1,500,000 1,000,000 500,000  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Nov Dec Jan. Feb Mar Apr May Jun  MonthlyA Actuals  YTD  Average  Monthly Actuals  CurrentYTD  SYearA Average  NetF Revenue (Loss)s Statement Fiscal Year2 2015-2016  600,000 400,000 200,000 -200,000 400,000 -600,000  ($351,457) ($502,621) Currenty YTD  Jul Aug  Oct Nov Dec Jan Feb Mar Apr May Jun  5YearA Average  Page14  EXHIBIT 2-14    Monthly Financial Report, November. 2015  CityofGastonia  City of Gastonia  Monthly and Year-to-Date Expenditure Report Operating Budget Summary by Department-N November, 2015  Department GENERAL GOVERNMENT Mayor/Council City Manager Administrative Services Legal Financial Services Planning & Development Srvs Recreation & Cultural Services Sub-total PUBLICINFRASTRUCTURE Engineering/Streets Fleet Services/Transit Sub-total PUBLICSAFETY Police Services Fire Services Sub-total Electric Stormwater Water/Sewer Solid Waste Sub-total TOTALOPERATING  Total Current Month Budget Expenditures YTD'Spent  YTD% Unencumbered Spent 41.95% 33.559 % 54.36% 36.37% 35.37% 44.5% 39.1% 41.35% 10,592,543 37.87% 39.86 % 38.32% 38.11.% 38.93% 10,660,838 7,166,391 38.44.% 17,827,229 43.43.% 40,312,607 33.75.% 33.5% 20,375,648 714,141 42.79.% 40.49.% 64,370,804 40.04 % 102,036,733  443,706 871,476 3,398,312 424,895 4,821,000 2,137,089 5,964,483 18,060,961 $1,168,959 11,578,517 3,413,170 14,991,687 $1,148,888 17,224,700 $1,350,832 11,734,266 28,958,966 $2,276,332 71,255,232 $4,863,346 1,077,957 30,641,466 $1,954,376 5,189,031 108,163,686 $7,387,503 170,175,300 $11,981,683  $18,825 $63,886 $167,033 $31,061 $327,870 $118,651 $441,633 $855,714 $293,174  186,123 292,343 1,847,291 154,544 1,705,237 951,015 2,331,864 7,468,418 4,385,037 1,360,493 5,745,530 6,563,862 4,567,875 11,131,737 30,942,625 363,816 10,265,818 2,220,622 43,792,882 68,138,567  257,583 1,551,021. 579,133 3,115,763 270,351 1,186,074 3,632,619  7,193,480 2,052,677 9,246,157  $925,500  UTILITIES&I ENTERPRISEI FUNDS  $71,459 $498,322  2,968,409  41.7% oft the) FY: 2015/2016) has been completed.  Pagel 15  EXHIBIT 2-15    ASTONIA Great Place. Great People. Great Promise. Financial Services Department  To: Mayor and Members ofCity Council Thru: EdI Munn, City Manager From: Wendell Hendrix, Controller Date: December 30, 2015  Melody Braddy, Director of Financial Services  RE: Approval oft the Gastonia ABC Board's Travel Policy for the 20161 Fiscal  Year.  BACKGROUND  North Carolina General Statute 18B-700(g2) provides that approved travel on official business by the members and employees of local ABCboards shall be reimbursed pursuant to G.S.1 138-61 unless the locall board adopts at travel policy that conforms tot thet travel policy oft the appointing authority and such policy is approved by the appointing authority. The Gastonia ABCI Board. has submitted the attached travel policy for the 2016) Fiscal Year for  your review and approval. RECOMMIENDATION 20161 fiscal year.  Staffi recommends approval of the Gastonia ABCI Board'st travel policy for the Board's  EXHIBIT 3-1    Gastonia ABCBoard Travel Policy - Implemented February 15, 2010 Content isino compliance with the City of Gastonia's travel policy  (Revised Effective. January: 1, 2016)  SECTION 1- General- The intent oft this policy is to provide to official travel. Alle employees and Board members are subject tot this  and the  Directors for  the Gastonia ABC System with a guideline for payment andr reimbursement employees oft Board of effective February15, 2010, superseding: allp previous editions and directives policy. revised policy is Travel ine excess of established policy must receive prior approval from relatedt the tos subject policy. Ifapproval is granted it must be documented and attached to the actual travel appointing receipt. authority. Employees and Board members may have authorized travel expenses paidf for or reimbursed the System. Under no circumstances may duplicate reimbursement be madei for that employee's or Board Member's expenses paid or reimbursed from a non-ABC system portion source. ofan Ane employee or Boardr membert traveling on official business is expected to exercise the same care incurring expenses that a prudent person woulde exercise ift traveling on personal personal funds. Employees and Board members will be held personally costs and additional expenses incurred for personal preference or convenience. responsible for unauthorized Willful violations oft this policy can resulti in disciplinary action up to and dismissal from ABC System employment or removal from the Board of including Directors recommendation: for  travel This expenses pertaining  Employee/Board responsibility  by ABC in  business and using and may resultir in  criminal action. SECTIONI II. Definitions Authorizing Individual  The Executive Director is responsible for approval or disapproval of all requests for advances, travel reimbursements and training expenditures. The Board of Directors employee travel and reimbursements fort the Executive Director. Travel for the Board ofD Directors must approve travel must be approvedi in advance in a monthly Board meeting with attendance by the and City Executive Council Liaison. Director Car Allowance -al biweekly stipend paid to qualifying System employees to compensate those employees for local mileage traveled inap personal vehiclei inl lieu ofs submission Common Carrier- - Commercially scheduled. airplane, rail, bus, or taxi. ABC Employee Any employee who is paid through the Systems payroll  Reimbursement Form.  ofa Mileage  Conference Formal gathering to conduct ABC Board business and exchange information which  registration fees may be paid.  for  ABC funds - Any funds deposited witht the System. Duty Station Thej jobl location at which the employee spends the the point at which the authorized travel originates.  Executivel Director The Executive Director oft the Gastonia. ABC System or his/her designee.  his  majority of or her working hours or  Excess Expenses/Costs - Any travel expenses/costs thate exceed the limitations set forth int this policy. Local Travel Any official business travel that would have ar round trip ofl less 30 miles employee's s primary position assignment location to another destination and back. than within one travele event dor not add together to become one round tripi fort the purposes Multiple oft this destinations definition.  from the  EXHIBIT 3-2    Other Expenses - Referst to al line item ont travelr reimbursement form where expenses not otherwise Transportation Expenses - Includes personal automobile, taxi, bus, train, airplane, auto rentals, tolls Travel- - Alla activitiesi involving expenses fort transportation, lodging, meals, or othere Travel Period Thet time spent away fromi the duty station by employees ori from unnecessary or unjustified int the performance of official ABC business.  categorized should be recorded. and parking spaces.  authorized to bey paid from ABC funds. Members on ABC business.  eligible expenses for Board homet  Willful violations Excess costs such asi indirect routes, luxury accommodations, and services The appropriate. Authorizing individual(s) must approve alli travel priort to any expense or incurred. Following travel, the final reconciledi travel expense reports shall bet filed with the obligation being Department within seven (7) working days after the end oft thet travel period. Reimbursement Accounting traveli int ther month of June shall be submitted nol later than the 25th of June. Failure to file final requests for reconciling travel reports ina at timely manner can lead tor refusal off future travelf for the Employees/Board members shall complete ands submit a Travel Authorization/Expense tot their appropriate Authorizing Individual. Approval will be based upon need, cost/benefit Formi approval the availability ofs sufficient funds. An approved copy oft thet form shall be submitted with oft travel and advance or A/P check request, and thet final reconciled version will be: submitted For alle employees/Board members certain costs require advance approval by the upon return Authorizing  SECTION II. GENERAL GUIDELINES  member. Travel Authorization  employee/Board for any cash from travel. appropriate event. overnight  Individual(s):  Estimated' Transportation costs of $500 or more. AIIT Travel outside the Continental United States.  Estimated Lodging costs of $200 orr more per night (before taxes and fees). Three (3) or more Board Members or employees attending the same  Travel Cash Advances Travel Expenses  Requests for cash advances should bes submitted ont the Travel Authortzation/Expense Form tot the Accounting Department no later than seven (7) working days priort tot the date travel will commence. Accommodations, common carrier transportation fares, and registrations may be paid in advance System, directly by the employee/Board Member, or byt travel advance, but should not be System excepti ine extenuating circumstances. A System credit card may be utilized fora all billed travel tot expenditures for employees/Boardi members only with appropriate receipts submitted on the Travel related AutnorzationExpense Form. The employee/Board member should reserve transportation advance when possible and are encouraged tot travel with other employees/Board System. Ifat travel agent or travel agency is utilized, employees/Board members members oft the that dor not charge additional ors supplemental fees tot the System. Agencies used should the use agencies  by the the and lodging in by City of Gastonia  should be used as much as possible. Registration Fees 2IPage  The System allows reasonable registration fees for System employees/Board members. may be paid by the employee/Board member andi then reimbursed or paid by the System Approved in advance. fees  EXHIBIT 3-3    General registration fees should bel listed on the Travel Authonzation/Expense Formi for approval. Any additional activities thatt the employee/Board member cares to attend are appropriate the  oft the employee/Board member. Transportation  responsibility  Common Carrier- Actual coach fare substantiated by receipt) will be reimbursed. should be used only ine extraordinary circumstances and with approval of the Chairman First Directors and City Councill Liaison. Penalties and charges resulting from the cancellation oft of the airline Board of reservations or other travel reservations shall be the System's obligation if the been approved ina advance andt the cancellation or change is made att the direction employee's of andi travel convenience oft the System. Ifthe cancellation or change is made fort the personal benefit for oft the employee, its shall bet the employee's/Board members obligation top pay the penalties and the However, int the event of accidents, serious illness or death withint the employee's immediate charges. other critical circumstances beyond the control oft the employee, the System will be  class travel has family, or obligated to payt the  penalties and charges. Reduced Rates effective. Personal Vehicle for travel. Actual Mileage  When travelling by common carriert to conduct official ABC business, employees/Board members traveling tot their destination earlier than necessary and/or delaying their return to reduced transportation rates may be reimbursed subsistence for additional travel avail the System of Ane employee/Board member may usel his/her personal vehicle fort travel and be reimbursed att the approved mileage rate sincet the System has no vehicles available for employees/Board members Actual mileage is reimbursable. The total number ofr miles should be measured from the station/home tot the destination. and return. Aminimum amount of additional use, such as duty Parking Fees and Tolls- Reimbursable when accompanied by receipt(s). Rental Vehicle- - Travel authorization/Expense Form shouldi include and ani itemized receipti is necessary for reimbursement. emplyee's/Board member's homet tol his/her duty station.  days ifiti is cost  to use  vehicle toa and from meals, is allowed.  driving the  prior approval for use ofar rental car  togethert tor minimize the number of vehicles neededi to accommodate Employees/Board the members should travel Commuting- No reimbursement shall be made for the use ofap personal vehicle in Travel toffrom Airport (from employee's duty station/home or Board Member's Reimbursement fort travel betweent the employee's duty station/home or Board home) member's nearest airline terminal and for appropriate parking may ber made under the a- Taxi- - limitedt tor reimbursement: ratei for use of private vehicle; b- Private vehicle- - The approved mileage rate fora a maximum oft two roundt trips with  group.  from commuting an home andi the parking  travel by:  following circumstances. For  charges. Receipts arer required.  3Page  EXHIBIT 3-4    Travel toffrom Airport (at Travel Destination): Reimbursement for travel to and fromi the Taxi (whens shuttle servicei is not available) actualf farei to andi from airline terminal Taxis and Shuttles othert than trips to andf from the Airport. - The actual cost oft taxi reimbursable when required tot travel on official System business. Reimbursement- - Employees/Board members should request and utilize government and lori the lodging rates where applicable, as well as, seek reasonably priced accommodations personal safety and total cost toi the System. Additional expenses incurred forp not reimbursable. Specific dates of lodging must bel listed ont the Travel AuthortzationExpense personal preference are include ani itemized receipt from a commercial lodging establishment. for the specific arrival date oft the event being attended and through the Lodging event ending be date. reimbursable only employee/Board member electst to arrive early or stayl later than the eventt the extra Tips- Baggage handling tips may be claimed for porters att terminals and hotels as" Travel Requiring an Overnight Stay. Ifthet travel period is af full day, the and alls snacks may be broken upa ast thei traveler chooses. However, ifthe daily travel  terminal airline at  thee employee's destination may be made asl listed below: a- Airport or hotel shuttle - one roundt tripi fare; Bus or masst transit- - one round tripf fare; d- Rental vehicles as defined above.  and shutte fares are lowest while considering will Forma and Ifthe cost isr not "Other Expenses" up amount allotted is for meals  Lodging  reimbursable. to $3f for eachi instance. Meals  day (see definitions for Partial Days and Local Travel) andi is outsidet the Local Travel period only a partial limits fore each meal shall be observed. These amounts arei inclusive oft tips. Receipts area, for meals the following  required whenv within the allotted amount. Breakfast $13.00 Lunch Dinner $24.00 FullD Day $51.00  arer not  $14.00  The general per diem meal allowance ist the rate for meals andi incidental specifically identified in Exhibit As shall be as shownt therein. Allowances for  and may be adjusted annually as applicable. The per diem meal allowance expenses for travel fora to approved those areas travel that are provided at conferences, schools, or seminars shall not be reimbursed specific unless meals otherwise or banquets meal. approved byt the Authorizing Individual(s). Continental breakfasts are not considered to be al breakfast Reimbursement- Eachr meal reimbursement: rate must be listed on the Travel Authorization/Expense the Board. Detailed meal receipts musta accompany these exceptions. Undert approved by the Chairman of  Form. Actual meal costs thate exceed the meal allowance identified must be "tips" arel limited to 20%. Expenses for alcoholic beverages are note Partial Days Requesting parties may receive allowances for meals for partial partial day is the day of departure oft the day ofr return. Breakfast- - Depart duty station or home prior to 7:00 am. Lunch- - Depart dutys station or home priort to 11:30 am (day of  for these reimbursement circumstances, meal oft days travel whent the  circumstances.  eligible  under any  or returnt  1:00 pm (day ofr return). 4IPage  departure)  to duty station after  EXHIBIT 3-5    Dinner- Return to duty station after 6:00 pm. If stopping for dinner would cause the return after 6:00; pm, when he/she would otherwise have returned before 6:00; dinner employee to Reimbursement for Meals (Required Employee/Board Member attendance) An employee/Board member may ber reimbursed forr meals, including lunches, whent thej job requires his/her attendance meeting or conference int his/her official capacity, or whent the meal isi included as an Travel Not Requiring an Overnight Stay- - Travel events that do not require an reimbursed for meals att the per diem rates as shown above. However, the IRS overnight considers stay may still be reimbursements to bet taxablet tot the employee. Therefore, meal reimbursements for such meal involve and overnight stay will bec considered income tot the employee/Board member and travelt taxed that do not Long Distance Requesting parties will not be permitted to charge long distance phone calls tot the System for calls made ofap personal nature, excepti for one' "safe arrival" and one Reimbursement- Official System business phone calls are reimbursable. Each call must to destination and lor business nature. Employees with issued cellular telephones are be identified as Emergency Calls - Requesting parties may ber reimbursed for personal distance calls the $7.50p per call limit ori ine excess oft the one daily call limiti ifs such calls long are of an Allr requests fort travel authorization, cash advances, travele expense reimbursements, and  reimbursed. conference.  pm,  will not be integral part ofa  ata  appropriately. Telephone Calls  call daily ofap personal expected to use in excess of emergency nature as mileage  nature, nott to exceed $7.5 50 per call.  them for calls whilet traveling whenever possible. determined by the Authorizing Individual(s). SECTIONIV. FORMS reimbursements should be filed on System forms. Mileage Reimbursement Form  This form ist to be used tor record mileage traveled by an employee or Board Member on ABC business Allowance (defined below) may not submit local mileage on al Mileage Rembursement Employee receiving a Car This should bes submitted tot the Accounting Department atl least annually, nol later than June Form. Reimbursement! Form. The per mile reimbursement: amount is governed signs by the IRS Mileage allowable This form is required to obtain authorization tot travel, to request a cash advance, and expenses. Estimated expenses for registration, transportation, lodging and meals are to calculated report actual approved byt the Authorizing Individual. Copies of documents showing estimated costs registration fees, mileage (such asi from Map Quest), transportation, and conference brochures forl lodging, ands schedules should also be attached. The Total Cash Advance requested be thet total estimated expenses shown ont thei form. Ifa cash advance is requested, may! the any amount up to authorization formi is submitted to Accounting for processing. Upon return all actual expenses are added tot the authorization form with the Travelers using their personal vehicle shouldr record the total miles driven int the' required "Auto receipts Allowance" attached. category. Thet total expensei is calculated less any accounts payable checks, and/or charges and cash advances. Ad check will bei issuedi ift therei isa" Balance Due to purchasing card Member." Ifmoneyi is owedt to the System, the employee shall maket the Gastonia. ABC Board and attach the receipt for the payment tot the Travel required payment tot the  using their personal vehicle when no other trip expenses arei incurred. and nor more often than monthly. The. Authorizing Individual reviews and  form amount at and with dates approved travel  the 15th ofe each year,  the time oft travel.  Travel AuthotzalionExpense Form  Employee/Board Authonzaton/Expense Form.  5IPage  EXHIBIT 3-6    ADDENDUM NO.1: CARALLOWANCE POLICY  Ane employee who uses his or her personal vehiclet tot travell locally onb behalfo oft the basis may qualify tor receive a Car Allowance inl lieu ofl local mileage reimbursement System as shown belowf regular travele expenses incurredi int the conduct of System business. All eligible employees oft the subject tot this policy. The effective date oft this policyi is February 15, 2010.  on a are for system  Employee responsibility Local7 Travel  System employees may receive reimbursement: fori their local travel expenses incurred on behalf oft the System. AC Car Allowance is one optionf for that reimbursement andi is available tot those meet the criteria fore eligibility. Under no circumstances may duplicate reimbursement be employees made for that who portion of an employee's expenses paid or reimbursed from other System or non-System sources. Localt traveli is defined as any official business travelt that would have a round trip ofl less than miles from the employee's primary position assignment location to another destination and destinations within one travel event dor not addi together tol become one round trip for back. Multiple definition. For example, an employeel leaves his/her primary work site and travels tot three the purposes other oft this within the systemf for a total of 45 miles. This iss still considered localt travel as the the primarys site to any one oft the destinations and back is less than 30 miles. roundt trip mileage from Ane employee may be eligiblef for a Car Allowance ift the employee's position with the he or she travell locally on a regular basis as part of his or herj job duties and the local System requires that rembursement tot the employee equals or exceeds ar minimum of$ $240 per reimbursement must bec documented. by a minimum of1 12 months ofa actuall year. local mileage reimbursements. mileage Receipto ofa Car Allowance is inl lieu ofs submission and reimbursement  30 sites  Eligibility  The mileage local  Reimbursement ofl local mileage  Forms. Amount ofA Allowance reimbursements. Thoset tiers are: Tier1 Tier2 Tier3  through Mileage  ASystem Allowance fallsi into one oft three tiers based ont the biweekly average amount  Amounto of Biweekly Allowance Range of Biweekly Expenses  $27 $46 $63  Upto $29 >$30-$47 >$47  Determination ofe eligibility affected employees ona an annual basis. Applicable Period of CarA Allowance Paymentof Car Allowance  The Board of Directors will determine the eligibility ofe employees and the Car Allowance Ifane employee chooses tor receive al biweekly Car Allowance instead of Local! that choice is effective fora a minimum of one year, unless the employee's position Mileage nol Reimbursement, has the travel requirements. The choice ofr reimbursement method must ber made eachy year andi is effective beginning January 1 fort the following calendar during the month of December AII Car Allowances will bei includedi int the employee's pay on al biweekly basis and will bes applicable withholdings and taxes. All othert travel expense reimbursements fall Travel Policy. Employees receiving a Car Allowance should consult their tax advisor under the System's  amount for longer  same  year.  subject to all regarding the  deductibility ofr relatede employee business expenses.  6IPage  EXHIBIT 3-7    Adopted by the Gastonia ABC Board February 15, 2010 during its regular monthly meeting  Signed_ Signed Signed Signed  (Chairman) Thomas L. Summer, Jr. (Secretary) Michael R. Dean (Treasurer) William A. Banks (City Council Liaison). John Howren  7IPage  EXHIBIT 3-8    Exhibit A (IRS CONUS rates as of October 1, 2015)  Gastonia ABC Board Out-of-State Per Diem Rates for Selected Areas (areas in the 2 highest rates Meala and Incidental Expense Rate for Identified High Cost Areas per IRS (CONUS) guidelines only)  (Allocate IE- 1/3 breakfast, 1/31 lunch, 1/3 dinner)  FY2016 Gastonia ABC Board Travel Policy Per Diem Rates Effective January 1, 2016  State  Destination Standard CONUS rate applies to all counties not specifically listed. Cities not listed may be located ina a listed county. Sedona Napa Oakland Point Arena/ /Gualala San Mateo/ /Foster City/ Belmont Yosemite National Park Mammoth Lakes Monterey San Francisco Santa Barbara Truckee Denver/ /Aurora Aspen Steamboat Springs Telluride Vail District of Columbia  Location Defined (Counties unless otherwise defined)  B L D Total  AZ CA CA CA CA CA CA CA CA CA CA CA CA CO CO CO CO CO DC  $13 $14 $24 $51 $19 $20 $35 $74 $18 $19 $18 $19 $32 $69 $18 $19 $32 $69 $18 $19 $32 $18 $19 $32 $69 $19 $20 $35 $74 $19 $20 $35 $74 $19 $20 $35 $74 $19 $20 $35 $74 $19 $20 $35 $74 $19 $20 $35 $74 $19 $20 $35 $74 $19 $20 $35 $74 $19 $20 $35 $74 $19 $20 $35 $74 $19 $20 $35 $74  CityLimits of Sedona Napa Alameda Mendocino San Mateo Mariposa Mono Monterey San Francisco Santa Barbara Nevada Pitkin Routt San Miguel Eagle  $32 $69  $69  Eureka /Arcata McKinleyville Humboldt Mill Valley/ San Rafael /Novato/Marin  Denver Adams /Arapahoe /Jefferson $18 $19 $32 $69  Washington DC (alsot the cities of Alexandria, Falls Church and Fairfax, and the counties of Arlington and Fairfax, in Virginia; and the counties of Montgomery and Prince George's in Maryland) Monroe Fulton/Dekalb/ /Cobb Cook/Lake Monroe Kenton Suffolk, city of Cambridge Dukes Nantucket Anne Arundel Baltimore City Queen Anne Knox Grand Hancock  $69  FL GA IL IN KY MA MA MA MD MD MD ME ME MI  Key West Atlanta Chicago Bloomington Kenton Boston/ Cambridge Martha's Vineyard Nantucket Annapolis Baltimore City Centreville Rockport Bar Harbor Traverse City/Leland  $18 $19 $32 $18 $19 $32 $69 $18 $19 $32 $69 $19 $20 $35 $74 $18 $19 $32 $69 $18 $19 $32 $69 $18 $19 $32 $69 $20 $35 $74 $19 $20 $35 $74 $18 $19 $32 $69 $18 $19 $32 $69 $18 $19 $32 $69 $18 $19 $32 $69 $19 $20 $35 $74 $19 $20 $35 $74  $19  Traverse /Leelanau  EXHIBIT 3-9    FY 2016 Gastonia ABC Board Travel Policy Per Diem Rates - Effective January 1, 2016  State MT ND ND NH NM NY NY NY NY OH OH OR PA PA SC UT VA VA VT VT VT VT WA WA WA WA WY  Destination Glendive/ /Sidney Dickinson /E Beulah Williston Laconia Taos Floral Park /Garden City/ Great Neck Kingston Lake Placid New York City Cincinnati Cleveland Seaside Harrisburg Hershey Charleston Park City Abingdon Charlottesville Manchester White River. Junction Montpelier Stowe Ocean Shores Olympia /T Tumwater Seattle Jackson /F Pinedale  Location Defined (Counties unless otherwise defined) Dawson Richland Stark/Mercer/ Billings Williams /N Mountrail/ /McKenzie Belknap Taos Nassau Ulster Essex Bronx/ Kings /New York/Queens/ Richmond Hamilton/ Clermont Cuyahoga Clatsop Dauphin County excluding Hershey Hershey Charleston. /E Berkeley/ /Dorchester Summit Washington City of Charlottesville Albemarlel Greene Bennington Windsor Washington Lamoille Grays Harbor Thurston King Teton/ /S Sublette  B L D Total $18 $19 $32 $18 $19 $32 $69 $69 $18 $19 $32 $18 $19 $32 $69 $69 $18 $32 $19 $69 $69 $18 $19 $32 $18 $19 $32 $19 $20 $35 $69 $74 $19 $20 $35 $74 $18 $19 $32 $18 $19 $32 $69 $18 $19 $32 $69 $18 $19 $32 $69 $19 $32 $69 $18 $18 $19 $32 $69 $19 $20 $35 $69 $74 $18 $19 $32 $18 $19 $32 $18 $19 $18 $19 $32 $69 $19 $20 $35 $74 $19 $20 $35 $74 $18 $19 $32 $69 $18 $19 $32 $19 $20 $35 $74 $19 $20 $35 $74 $19 $20 $35 $74  $69 $69 $32 $69  Port Angeles /Port Townsend Clallam /Jefferson  $69  EXHIBIT 3-10    Government Finance Officers Association 2031 North LaSalle Street, Suite 2700 Chicago, Ilinois 60601-1210 312.977.9700 fax: 312.977.4806  December 2,2 2015 Edward C. Munn City Manager City ofGastonia 181 S. South Street Gastonia, NC 28052 Dear) Mr. Munn:  Iam pleased to notify you that City of Gastonia, North Carolina has received the Distinguished Budget Presentation Award for the current budget from the Government Finance Officers Association (GFOA). This award ist the highest form ofr recognition in governmental budgeting When al Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also) presented tot the individual or department designated asb being primarily responsible fori itsl having achieved the award. This has been presented to:  and represents a significant achievement by your organization.  Budget Office.  Wel hope you will arrange for ai formalj public presentation oft the award, and that appropriate publicity will be given tot thisi notable achievement. A press releasei is Wea appreciate your participation in GFOA's Budget Awards Program. Through your example, wel hope that other entities willl be encouraged to achieve excellence in  enclosed for your use. budgeting. Sincerely,  dR17R Stephen J. Gauthier, Director Technical Services Center Enclosure  Washington, DC Office www.gfoa.org  1301 Pennsylvania Avenue, N.W., Suite 309 . Washington, DC2 20004 . 202.393.8020 . fax: 202.393.0780  EXHIBIT 4-2:    ASTONIA Great Place. Great People. Great Promise. Department of Financial Services  To: Ed Munn, City Manager Date: December 29, 2015  From: Melody Braddy, Director of Financial Services  RE: Government Finance Officers Distinguished Budget Award  The City of Gastonia has been awarded the Government Finance Officer's Associations Distinguished Budget Award for the Fiscal Year 2016 Budget. This award represents a significant achievement by the City. It reflects the commitment of the City Council and staff In order to receive the Distinguished Budget Award, the City had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well the City's budget serves as a policy document, a financial plan, an operations  to meeting the highest principles of governmental budgeting.  guide and a communications device.  This is the 23rd year in a row we have received this prestigious award.  Please let me know if youl have any questions.  EXHIBIT 4-1    MEMORANDUM  Date: To: From:: Thru: Subject:  December 8,2 2015 Ed Munn, City Manager  Tucker. Johnson, PE, Assistant City Engineer Rusty Bost, PE, Director of Engineering/City Engineer Item for January 5,2 2016- City Council Agenda  Public Hearing- City of Gastonia  Subject hearing involves the granting ofa special exception under section 7.6.1-17(A).11 of the flood oyerlay district, to permit fill associated with the Highland Branch Greenway US Infrastructure, Inc. has submitted af flood study for the City of Gastonia toj place fill within the 100-year flood zone of Long Creek and Highland Branch, as designated by the flood insurance rate map as established by the Federal Emergency Management Agency. The work within the Long Creek and Highland Branch flood zones includes grading necessary to install a payed path USI Infrastructure, Inc. has prepared af floods study ins support ofthe" "zero1 rise" certification required int the above criteria listed in the referenced section ofi the City of Gastonia Zoning Ordinance. Staff recommends approval of this request for: a special exception to place fill within the designated flood zone. The Planning Commission voted unanimously to: approve this special  Project, in the City of Gastonia, Gaston County, North Carolina.  thati is ADA compliant.  exception.  A copy oft this study is available for your review upon request. (Presentation tol be made by: Gary Saine, PE)  S Tucker A.J Johnson, PE. Assistant City Engineer  EXHIBIT 5-1    RANKINI LAKERD  GASTONIAI DALLAS HwYS GASTONIAL DALLAS HWYN- EGETAN  7L GRAHAMDR  TALETAS  DALLAS HWY  4645  EXHIBIT 5-2    Findings of Fact  As statedi in the Section 7.6.1A(17a)a1) oft the Unified Development Ordinance: "No fill shall be permitted within any area of Special Flood Hazard unless the City Council, after having conducted a public hearing, grants a special exception upon the affirmative 1."The granting of the special exception will not create a danger that fill or construction materials may be swept on to lands other than those for which the Project Response: Placement of fll on the site is needed to construct the proposed greenway trail. Appropriate sediment and erosion control measures will be installed to reduce the potential for off-site sedimentation during 2."The granting of the special exception will not substantially increase the probability of flooding or erosion damage and thereby create a danger to life and Project Response: The proposed greenway trail is within the 100-year floodplain of Long Creek and. Highland. Branch. AJ flood sludy was performed to evaluate the impact of the proposed project on flooding of Long Creek and Highland Branch. The hydraulic analysis shows the proposed greenway trail will not 3. "The granting of the special exception will not result in any increase in flood Project Response: Based on the hydraulic analysis, the proposed project will not increase flood levels along Long Creek and Highland Branch. Therefore, the Base Flood Elevation (BFE) will not change as a result ofthis! projeci. 4. "The granting of the special exception will not have an adverse impact upon properties upstream or downstream other than those for which the exception is Project Response: Based on the hydraulic analysis, this project will not have an adyerse impact on! properties upstream or downstream of the project. 5."The granting of the special exception will not result in any fill being placed within any designated floodway unless the requirements of section 7.6.1A(17)(d) Project Response: Portions of the greenway. fall within the foodway of Long Creek. However, based on the flood sludy results, the proposed greenway trail  findings that:  exception is granted to thei injury of others,"  construction. property,"  adversely impact potential flooding in this ared. levels during thel base flood discharge,"  granted;"  are met."  5  EXHIBIT 5-3    will not increase the Base Flood Elevations for Long Creek and Highland Branch. Therefore, the requirements ofsection 7.6.1A (17)(d) are met.  "The City Council, for the further protection of the neighboring properties and the public welfare, may impose appropriate conditions and safeguards upon any special exception which it may. grant pursuant to the provisions of this subsection. Any special exception granted may be revoked by the City Council should any conditions and safeguards imposed be violated. No application for the special exception authorized by this subsection shall bec considered by the City Council unless its shalll have first been reviewed  byt the Planning Commission atac duly advertised public hearing."  6  EXHIBIT 5-4    NO-RISE CERTIFICATION  This document ist to certifyt thatl lam: a duly qualifiede engineer licensed to practice int the State of North Carolina. Itist tof further certifyt that the attached technical data supports the fact that the proposed Highland Branch Greenway will not increase the base flood elevations onl Long Creek and Highland Branch (Tributary L-8) at published cross-sections int the Flood Insurance Study for the City of Gastonia dated 9/28/2007 and revised 11/4/2009, and will not increase the base floode elevations atu umpublahedrossection: int the area oft the! proposed development.  RobertE.V Wilson, P.E. Project Manager USI Infrastructure of Carolina, Inc. 1043E. Morehead: Street, Suite 203 Charlotte, NC2 28204 October 7, 2015  RT  7  EXHIBIT 5-5    MEMORANDUM  DATE: TO: FROM: THRU:  December 29,2015 Ed Munn, City Manager  Rusty Bost, PE, Director of Engineering/City Engineer Flip Bombardier, PE, Assistant City Manager  SUBJECT: ITEMFORJANUARY 5,2016 CITYC COUNCILMEETING CONFERENCE CENTER. PARKING DECK- SOUTH STREET PARKING LOT The Gastonia Conference Center Parking Deck has approximately 160 spaces, with entrances onl both Franklin Boulevard andl Dr. Martin Luther King Jr. Way. Except during major Conference Center events, the Deck gets limited daily use, with parking on mainly the ground ands second level being somewhere between) half and completely: fullofvehicles. Directly to the west oft the Deck is the South Street parking lot, with 60j public spaçes and as single entrance on South Street. This lot is frequently at capacity. When this happens, drivers looking for a parking space have to leave the lot and find another one, causing  CONNECTION  Current Conditions  frustration and delay. Proposed Solution  Bothi facilities serve the same businesses and properties.  Ap priority for staff, when working on any new projects in the downtown, is to look for ways to improve parking in downtown. This typically mean new spaces, however, The potential for an opening between the South Street parking Lot and the Conference Center Parking Deck has been reviewed and can be physically constructed. The attached sketchs shows some details ofthel location. This work can mostly be done using City Forces, with expenditures estimated in the $5,000 to $10,000 range. The new entrance would eliminate. approximately seven existing parking spaces; however, it would add important connectivity and functionality tot these existing parking areas in our Downtown.  connectivity between adjacent lotsi is also a wayt toi improve parking.  RECOMMIENDATION (Presentation: Rusty Bost)  Staff recommends that Council approve moving forward with this project.  EXHIBIT 6-1     a  3774  B  EXHIBIT 6-2    GASTONIA Great Place. Great People. Great Promise.  NC  MEMORANDUM  Date: To: Thru: From: Subject:  December 29, 2015 Edl Munn, City Manager  Flip Bombardier, Assistant City Manager, Public Infrastructure Michael Peoples, Director of] Enterprise Services  Proposed Solid Waste Survey for. January 5, 2016 City Council Agenda  In preparation for the upcoming City Council Strategic Planning meeting, staff has prepared a draft citizen survey to gauge satisfaction with solid waste services. The City can utilize the available Blackboard Connect survey tool to conduct the survey at no additional expense. The Blackboard Connect system will place a city wide "all call" to citizens. The survey is limited to nine (9) questions with up to five (5) response options. The Solid Waste department will work with the Information Technology department to complete the survey. Survey results will be available shortly after the survey call.  Below arej proposed questions for your consideration:  Survey to Citizens  1. Rate your overall satisfaction with your weekly garbage collection. 2. Rate your overall satisfaction with recycling collection..  (Two Options: (1) Satisfied or (2) Not Satisfied) (Two Options: (1) Satisfied or (2) Not Satisfied) (Two Options: (1) Yes or (2)No) placed on curb outside of the container).  3. Do you participate ini recycling?  4. Rate your overall satisfaction with excess item collection (large items 5. Rate your overall satisfaction with yard waste collection. 6. Rate your overall satisfaction with seasonal leaf collection. 7. Have you ever contacted the City in regards to solid waste services? 8. Are yous satisfied with the City's Customer Service?  (Two Options: (1): Satisfied or (2) Not Satisfied) (Two Options: (1) Satisfied or (2)) Not Satisfied) (Two Options: (1): Satisfied or (2) Not Satisfied) (Two Options: (1) Yes or (2)No) (Two Options: (1) Yes or (2)No)  EXHIBIT 7-1    Gastonia Mayor / City Council Strategic  Planning Workshop Agenda Saturday, January 23, 2016  (DRAFT)  8:30 a.m. Breakfast/Call to Order (Lunch at Noon)  A. Financial Overview (prelude to the issues before us  )  December 2015 Monthly Financial Report/YTD Thermometers for Next Three Years  2017 Budget Schedule (set dates for outlook & worksessions)  B. Employee Compensation/Healh Insurance/Welless  C. Economic Development  Downtown Economic Development District / Balipark Unified Development Ordinance Updates  City Charter Updates  Strategic Economic Development Plan / Retail Strategies GGDC Alliance for Growth / Image Committee / Marketing  D.: Infrastructure Challenges  Local Street Maintrenonce/Resurfacing Building Security / Access Control  Building Capital Needs  E. Equipment Concerns  Police Body Cameras Major Rolling Stock' Needs Departmental Radio Replacements  F. Review of City Services and / or Contracts  Solid Waste Airport Transit  EXHIBIT 8-1    G. Other Items for Information/ / Discussion  Legislative Goals  Tech Park Expansion (or New Tech Park Development) Personnel Ordinance to Policy' Downtown Gastonia Development Update Water and Sewer Interlocal Agreements Update Sanitary Sewer Challenges I/I (Firestone Outfall) AMR/AMI (Electric / Water Meters')  Forensic (DNA) Testing Donation Boxes Agenda Management System  3:00 p.m. Strategic Plan Discussion  C Opportunities / Challenges / Takeaways  ii. City Council Direction  4:00 p.m. Adjourn  EXHIBIT 8-2