GASTONIA CITY COUNCIL MEETING February 16,2016-6:00P P.M.  GASTON COUNTY COURTHOUSE: PUBLIC FORUM ROOM- GASTONIA, NC  EXHIBITPAGE' NUMBER  ITEM A: PRAYER Councilman Jim Gallagher ITEM C: ADOPTION OF THE AGENDA ITEM D: APPROVALOF THEI MINUTES  ITEM B: PLEDGE OF ALLEGIANCE- - Mayor John D. Bridgeman  (1) Regular Council Meeting - January 5,2 2016  ITEM F:  PUBLIC EXPRESSION: EACH PERSON ISI LIMITEDTOATOTAL  OF FIVEI MINUTES SPEAKINGTIME  REGULAR AGENDA  ITEM 1:  RESOLUTIONAUTHORIZINGTHE EXECUTIONAND. DELIVERY OF ANI INSTALLMENT FINANCING AGREEMENT.A SECURITY AGREEMENT AND] RELATED DOCUMENT IN CONNECTION WITH THE FINANCING OF VARIOUS VEHICLES. AND] EQUIPMENTI FOR THE CITY OF GASTONIA. NORTH CAROLINA  PRESENTATION: Ms. Melody Braddy, Director, Financial Services RESOLUTONDECLAKNGA SURPLUS AND TRANSFERRING. PRESENTATION.. Todd Carpenter, Assistant City Manager Recognize Funds From Governor' s Crime Commission To Support Gastonia Police Department's HERO and Internet PRESENTATION: Mr. Robert Helton, Chief of Police PUBLICHEARING- ORDINANCE. AMENDING. SECTION 12.5.3OF THE UNIFIED DEVELOPMENT  ITEM 2:  EQUPMENTTOTHE CITY OF LOWELL  Administration and Public Safety  ITEM 3:  BUDGET AMENDMENT: #16-026. Crimes. Against Children 2015  ITEM 4  ORDINANCE TO ADJUST SIGNAGE STANDARDS FOR MENU  BOARDS (FILE#8467)  PRESENTATION: Ms. Jana McMakin, Planner II APPOINTMENT OF MICHAELI PEOPLES AS THE. FIRSTALTERNATE COMMISSIONER ANDFLIP BOMBARDIER, AS THE SECOND ALTERNATE COMMISSIONER OF THE NORTHCAROLINA MUNICIPAL POWER AGENCYNUMBERI PRESENTATION:. Mr. Edward C. Munn, City Manager  ITEM 5:  -1-    GASTONIA CITY COUNCIL MEETING February 16, 2016-6:00 P.M.  GASTON COUNTY COURTHOUSE: PUBLIC FORUM ROOM- GASTONIA, NC  EXHIBIT PAGE: NUMBER  ITEM 6:  WEINISSIAOROADMAE COMPREHENSIVE. ASSESSMENT  PRESENTATION. .. Todd Carpenter, Assistant City Manager  Administration and Public Safety  ITEM 7: ITEM 8:  CITYATTORNEY'S REPORT CIIYMANAGERSREPORI  PRESENTATION: Mr. L. Ashley Smith, City Attorney PRESENTATION: Mr. Edward C. Munn, City Manager  ITEM 9: CITYCOUNCIREPORIS ITEM 10: ANNOUNCEMENTS  PRESENTATION: City Council Menibers  PRESENTATION: Mayor John D. Bridgeman  INDIVIDUALS REQUIRING ADA RELATED SPECIAL ASSISTANCE AT THIS PUBLIC MEETING/HEARING SHOULD CONTACT THE ADA COORDINATOR, CITY HALL, 181 SOUTH STREET, P.O. BOX 1748, GASTONIA, NC 28053-1748, AT (704) 866-6861 OR 711 FOR RELAY  SERVICEI USERS WITHIN 721 HOURS OF THEI MEETINGHEARING.  Ag021616  -2-    Page 99  Page 99  GASTONIA CITY COUNCIL MEETING JANUARY5.2016- 6:001 P.M.  CITYCOUNCIL CHAMBERS - CITY HALL- GASTONIA.NC  Mayor John Bridgeman called the meeting to order at 6:00 p.m. on Tuesday, January 5, 2016 in the City Council Chambers, City Hall, Gastonia, North Carolina. Mayor Bridgeman asked that we pause for a moment of silence for the families that have lost loved ones, in particular the families of baby Riley Bradley, Charlie Froneberger, a former 31 year merchant downtown with Rankin Armstrong Furniture Company, and Donna Stiles, a retired, 30 plus years employee with the City of Gastonia. Councilman David Humphries opened the meeting with prayer. Mayor Bridgeman led the audience in the Pledge of Allegiance to the flag. Sherry H. Dunaway, City  Clerk, recorded the minutes.  PRESENT: Mayor John D. Bridgeman  Council Members: Robert Kellogg  David R. Kirlin James Gallagher Todd Pierceall Porter L. McAteer David] Humphries L.Ashley Smith  Assistant City Manager Flip Bombardier  City Attorney  ABSENT: City Manager, Edward C. Munn  ADOPTIONOE1 THEAGENDA  Councilman McAteer made a motion to adopt the Agenda as printed. Councilman Kirlin  seconded the motion and Council approved it unanimously.  APPROVAL OF THE MINUTES (1) Regular Council Meeting - December 1,2015  Councilman McAteer made a motion to approve the minutes of the December 1, 2015, Regular Council meeting, as printed. Mayor Pro Tem Pierceall seconded the motion and Council  approved it unanimously.  PUBLIC EXPRESSION CONSENTAGENDA  Mayor Bridgeman noted that no one had signed up for Public Expression.  ITEM 1:  TRAFFIC ORDINANCE - STOPI INTERSECTION N.YORK STREET AND LONGAVENUE-/ ADIUSIMENTSDUEION WATER TREATMENT  PLANT PROJECT  (Reference as contained in] Exhibit Book 3 to Minute Book 105 at Page 1)  ITEM 2:  MONTHLY FINANCIAL REPORTFOR NOVEMBER.2015  Councilman McAteer made the motion to approve the Consent Agenda. Councilman Kirlin  seconded the motion. The Council voted unaniniously to approve the motion. (Reference as contained in Exhibit Book 3t to Minute Book 105 at Page 2)  99-    Page 100  Page 100  AEGUIARCOINCILNEING-JANUARYSIE APPROVALOF/ ABCI BOARD'S TRAVELPOLICY  FOR THE: 2016 FISCAL YEAR  Mayor Bridgeman recognized Ms. Melody Braddy, Director, Financial Services, for this Ms. Braddy stated that according to NC General Statutes, the City Council, which is the authority over the ABC Board, has to approve this policy annually and noted that it also has to conform with the City of Gastonia's Travel Policy. Ms. Braddy stated that Staff has reviewed the ABCI Board's Travel Policy andi itist their recommendation thati it be approved at this time. Councilman Gallagher asked if there were any changes to this policy compared to when it was Ms. Braddy stated that the per diems and mileage allowances have been updated to the current Councilman Gallagher made the motion to approve the recommendation from Staff. Mayor Pro Tem Pierceall seconded the motion. The Council voted unanimously to approve the motion.  presentation.  first established in 2010. IRS Regulations.  (Reference as contained in Exhibit Book3 3 tol Minute Book 105 atl Page 3)  AESANYATONOFTHE2NIACOVERAMERNTENANCE OFFICERS DISTINGUISHED BUDGET AWARD  Mayor Bridgeman recognized Ms. Melody Braddy, Director, Financial Services, for the purpose Ms. Braddy stated it was her pleasure to announce that the City of Gastonia has received the Government Finance Officers Distinguished Budget Award for our fiscal year of2016 Budget. This award represents a significant achievement by the City. Itreflects the commitment of the Council and Stafft to meeting the highest principles in government budgeting. In order to receive this award, the City had to satisfy nationally recognized guidelines in effective budget presentation. These guidelines were designed to access how well the City's budget serves asa policy document, a financial plan, an operations guide and a communications device. This is the 231d year consecutively that the City has received this distinguished award. We are one of5 52 jurisdictions in the state that receive this award and there are over 600 that are eligible. Ms. Braddy thanked the Finance staff, Crystal Falls, Assistant City Manager Flip Bombardier, Assistant City Manager Larry Wood, City Manager Ed Munn and the Council for guiding and Councilman Kirlin stated that the Council should be thanking the staff for doing this year after year stating that the Staff makes the Council proud when we can brag that we are one of 52 Councilman Gallagher stated that this was a great job and he expressed his appreciation to the  ofmaking this presentation.  supporting us through the process.  communities in the state that receive this award annually.  Staff.  (Reference as contained: inl Exhibit Book 31 tol Minute Book 105 at Page 4)  FLOODSTUDY- HIGHLAND BRANCH GREENWAY  Mayor Bridgeman recognized Mr. Gary Saine, Engineer, City of Gastonia for the purpose oft this  presentation.  100-    Page 101  Page 101  REGULARCOUNCILMEETING- JANUARY5.2016  Mr. Saine stated this is a public hearing granting special exception to the City's No Rise Ordinance associated with the construction oft the Highland Branch Greenway Trail Project. The Greenway Trail begins at Rankin Lake Park and leads up to Bulb Avenue and will eventually connect to downtown. Int thisi instance the Cityi is the requesting party that would be proposing to place fill within the flood plain triggering the special exception to the Ordinance. As aresult, the City hired USI Infrastructure of Charlotte, NC toj perform the flood study and certify the Findings of Facts. The Staff has reviewed thel Flood Study and believes it is accurate and complete. Staff recommends that Council approve this special exception to place the fill within the 100 year Mr. Saine recognized Mr. Bob Wilson with US Infrastructure to present the Findings of Fact and  flood plain along Long Creek and Highland Branch.  answer questions.  Mayor Bridgeman declared the Public Hearing open. record as notedi int the minutes and exhibit book.  Mr. Wilson stated that he was the Engineer with US Infrastructure that completed the Flood Study for the Highland Branch Greenway. Mr. Wilson presented the Findings of Fact for the Councilman Humphries asked ift there were any concerns for any run off from the trail itself after its construction. Mr. Wilson stated the impacts are minimal because the path is 101 feet wides soi it Councilman Humphries asked if there would be any additional erosion because it was a smooth surface. Mr. Wilson stated it would not because it is following an area that is mostly cleared because iti follows along a Sewer Right of Way. Mr. Wilson noted that there were very few trees ors shrubs that would be removed and also noted there are additional plantings that are proposed Councilman Gallagher stated his question is not in regard to the flood plain but concerns the trail. Councilman Gallagher asked ift the trail was connected to Rankin Lake. Mr. Saine stated that the trail at Rankin Lake stops where 321 crosses Long Creek and that is where this trail will begin and willr run up tol Bulb Avenue and from Bulb Avenue tol basically Rankin Lake Road. Councilman Galloway asked if the City owns the land and is there a railroad there. Mr. Saine stated that the City does own the land. City Attorney Ash Smith stated that the City has easements in some cases and is also has a Rails-to-Trails Agreement with the Federal Surface Mayor Bridgeman stated that the Staff recommends approval of this request and the vote by the Councilman Kirlin made the motion to close the public hearing and approve the request.  should notl have any impact at all.  as part oft the project which would help deter erosion.  Transportation Board.  Planning Commission to approve was unanimous. Councilman Humphries seconded the motion. The Council voted unanimously to approve thei motion.  (Reference as contained in Exhibit Book 31 tol Minute Book 105 atl Page 5)  CONFERENCE CENTER PARKING DECK SOUTH STREETI PARKING LOT CONNECTION  Mayor Bridgeman: recognized Mr. Rusty Bost fort this presentation.  101-    Page 102  Page 102  REGULAR COUNCILI MEETING- JANUARY5.2016  Mr. Bost stated that parking in Downtown is a priority for the City of Gastonia and it has been recommended to open an access between the South Street parking loti into the parking deck itself. This work can be done using Cityl Forces with al budget somewhere between $5,000 and $10,000. Councilman Kirlin stated he would like to suggest, signage advertising that the parking at the Conference Center right now is free. Councilman Kirlin also expressed his concerns about security when using the stairwell, elevator, and the open restrooms and inquired ift this had been Mr. Bombardier noted that the Staff has met with the Conference Center and signage is in the works right now to better advertise the parking. Mr. Bombardier added that we may want to do some marketing efforts to further publicize that. Mr. Bombardier stated that a meeting was held yesterday to begin discussions on security at several city facilities including the Conference Mr. Bost noted that the Conference Center has also been involved in the discussion about Mr. Bombardier stated that all businesses we have talked to spoke favorably about opening the deck. Mr. Bombardier noted that he has not received any negative comments on opening the Mayor Pro Tem Pierceall asked why the entrance does not go straight back into the deck rather than coming in and making a right hand turn and then turn again. Mr. Bost stated that it is a budgetary issue noting that relocating the dumpsters and the electrical infrastructure that are in Councilman Gallagher made the motion that this presentation be accepted as presented. Councilman Humphries seconded the motion. The Council voted unanimously to approve the  addressed.  Center.  opening up the deck and they are in favor.  deck to date.  the way of that is cost prohibitive.  motion.  (Reference as contained in Exhibit Book 31 to Minute Book 105 at Page 6)  SOLIDWASTE CITIZENSSURVEY  Mayor Bridgeman recognized Mr. Michael Peoples, Director, Enterprise Services for the Mr. Peoples stated that Staff1 has prepared an eight question survey to capture public feedback as tol how the City is doing in providing solid waste services including residential collection, bulk item collection, leaf collection, seasonal leaf collection, and yard waste. Mr. Peoples noted the City will conduct the survey using the existing Blackboard platform and will call approximately 18,000 citizens and capture that information in approximately one hour with hopefully a good participation rate. Mr. Peoples also noted that this service is provided to us at no additional charge to us. Mr. Peoples stated that Staffi is seeking input as to the prepared questions to see if you would liket to change anything or how we would possibly deploy the survey. Mr. Peoples answered several questions from Council concerning the format of the survey and Mayor Pro Tem Pierceall made the motion to endorse the survey. Councilman Kellogg seconded  presentation.  the ability toi follow upi in the event of negative responses. the motion, andt the Council passedi it unanimously.  (Reference as contained in Exhibit Book 31 to) Minute Book 105 at Page 7)  Mayor Pro Tem Pierceall stated that he would like to welcome Mr. Michael Peoples as the new  Assistant City Manager and extended his congratulations.  -102-    Page 103  Page 103  REGULARCOUNCL: MPEING-ANLABYSDE  REVIEW OF STRATEGIC: PLANNING WORKSHOP AGENDA  Mayor Bridgeman recognized Assistant City Manager Mr. Flip Bombardier for thej presentation. Mr. Bombardier stated these are important topics that this elected body will be dealing in both short and long term. The items ini this Agenda are what Staffi is proposing as the agenda, but this isb before yout tonight fori input to see ift that is what the Council would like to do on. January 231d. Councilman Gallagher stated he would like to see some type of update regarding the Police Substation at] Firestone Mill and whati ist transpiring and wheni it will it be completed. Councilman Kirlin stated that he would like to see the Loray Village Plan and review what our Mayor Pro Tem Pierceall stated he would be bringing an item forth about Martha Rivers Park Councilman Humphries asked if there would be outside speakers or would there be a facilitator present. Mr. Bombardier stated that at this point iti is only Staff making brief presentations to get itto the discussion level. He stated the goal is to get those items in front of you and wait for  accomplishments are and where we are on our short term goals. that wouldi needt to be discussed att the Planning Session.  direction.  (Reference as contained in Exhibit Book 3 to Minute Book 105 at Page 8)  CITY ATTORNEY'SE REPORTS CIYMAMAGERSREPORI  Mr. L. Ashley Smith, City Attorney, stated that hel had noi report.  Mr. Bombardier, Assistant City Manager, stated that the County Township Grants that Gastonia has submitted had been placed in your in-box andi ify youl have any questions toj please feel free to contact himself or any of the Staff. Mr. Bombardier also noted that you would see information  forthcoming about setting up the Council Committee Meetings  CITY COUNCIL REPORTS  Councilman David Humphries stated that hel had nothing to report but wanted to wish everyone a healthy and prosperous New Year. Councilman Humphries also noted that ifa any citizen had any  questions or concerns toj please contact the Council.  Councilman Porter McAteer wished everyone al Happy New Year. meeting ont the second Wednesday ofe each: month at 5:45p p.m. Ward V Seat fort the Community Development Citizen. Advisory Board.  Mayor Pro Tem Todd Pierceall wished everyone a Happy New Year. He also stated that the Central City Revitalization and Housing Committee would not be meeting in. January but will be Councilman Jim Gallagher stated that he would like to nominate Torrence Lindsay for vacant Mayor Pro Tem Pierceall seconded the Motion. The Council passed the Motion unanimously.  Councilman David Kirlin stated he hadi nothing to report.  103-    Page 104  Page 104  REGULAR COUNCILI MEFTNG-IANLARV/SZIIE  Councilman Kellogg thanked the Staff for continually going above and beyond expectations whenever he needs something or when he is referring citizen questions to them. He noted that the answers havel been quick and forthcoming and he really appreciates the work the Staff does. Mayor Pro Tem Pierceall made the Motion to adjourn and Councilman Kirlin seconded the  MEETING. ADJOURNED  Motion. Mayor Bridgeman adjourned the meeting at 6:54. p.m.  Mayor John D. Bridgeman  L.Ashley Smith, City Attorney  Sherry H. Dunaway, City Clerk  RC010516  104-    JASTONIA Great Place. Great! People. Greatl Promise, MEMORANDUM  To: Mayor and City Council  From: Crystal B. Falls, Budget Administrator Thru: Ed Munn, City Manager Date: February 9, 2016  Melody Braddy, Director of Financial Services  Re:  Resolution Authorizing the Execution and Delivery of an Installment Financing Agreement, a Security Agreement and Related Documents in Connection with the Financing of Various Vehicles and Equipment for the  City of Gastonia, North Carolina  As part of the FY 2016 budget process, certain vehicles and equipment were approved for acquisition through an installment purchase as allowed by North Carolina General Statues. On February 2, 2016, the City Council approved the first step of the $3,215,000 equipment financing with an interest rate of 1.3996%. The final step is to approve the attached resolution authorizing the execution and delivery of an Installment Financing Agreement, a Security Agreement and related  documents with Bank of America, N.A.  RECOMMENDATION  Staff recommends approval of the attached resolution for the $3,215,000  equipment financing with an interest rate of 1.3996%  EXHIBIT 1-1    The City Council oft the City of Gastonia, North Carolina met in a regular meeting in the Public Forum Room at the Gaston County Courthouse located at 325 North Marietta Street in Gastonia, North Carolina, the regular place of meeting, at 6:00 p.m. on February 16, 2016. Present: Mayor John D.I Bridgeman. presiding, and Council Members  Absent: Council Members  Also Present:  introduced the following resolution, the title of which was read and  copies of which had been distributed to each Council Member:  RESOLUTION AUTHORIZING THE EXECUTION ANDI DELIVERY OF AN INSTALLMENT FINANCING AGREEMENT, A SECURITY AGREEMENT AND RELATED DOCUMENTS IN CONNECTION WITH THE FINANCING OF VARIOUS VEHICLES AND EQUIPMENT FOR BE IT RESOLVED by the City Council (the "City Council") of the City of Gastonia,  THE CITY OF GASTONIA, NORTH CAROLINA  North Carolina (the "City") as follows:  Section 1. The City Council does hereby find and determine as follows:  (a) There exists in the City a need to finance the cost of various vehicles and other equipment purchased or to be purchased during fiscal year ending June 30, 2016 (collectively,  the "Equipment").  (b) The City has determined that the most efficient manner of financing the Equipment will be through the entering of an Installment Financing Agreement (the "Agreement") with Bank of America, N.A. (the "Lender"): pursuant Section 160A-20 of the General Statutes of  EXHIBIT 1-2    North Carolina, as amended. Pursuant to the Agreement, the Lender will advance moneys to the City in an amount sufficient to pay the costs of financing the Equipment and paying certain financing costs relating thereto, and the City will repay the advancement in installments, with  interest (the Installment Payments").  (c) In order to secure its obligations under the Agreement, the City will execute and deliver a Security Agreement, dated as of the date of delivery thereof (the "Security  Agreement"), granting as security interest int the Equipment.  (d) There has been presented to the City Council at this meeting drafts of the Agreement Section 2. In order to provide for the financing of the Equipment, the City is hereby authorized to enter into the Agreement and receive an advancement pursuant thereto in the principal amount of $3,215,000. The City shall repay the advancement in installments duei ini the amounts and at the times set forth ini the Agreement. The payments oft the installment payments  andt the Security Agreement.  shall be designated as principal and interest as provided ini the Agreement.  Section 3. The City Council hereby approves the Agreement and the Security Agreement in substantially the forms presented at this meeting. The Mayor, the City Manager and the Director of Financial Services of the City are each hereby authorized to execute and deliver on behalf oft the City said documents in substantially the forms presented at this meeting, containing such insertions, deletions and filling in of blanks as the person executing such documents shall approve, such execution to be conclusive evidence of approval by the City Council of any such changes. The City Clerk or any Deputy or Assistant City Clerk oft the City is hereby authorized and directed to affix the official seal oft the City to said documents and to attest the same.  2  EXHIBIT 1-3    Section 4. No deficiency judgment may be rendered against the City in any action for breach of any contractual obligation authorized pursuant to this resolution and the taxing power of the City is not and may not be pledged directly or indirectly to secure any moneys due under  any contract herein authorized.  Section 5. The Mayor, the City Manager, the Director of Financial Services, the Budget Administrator andt the City Clerk oft the City, and any other officers, agents and employees oft the City, arel hereby authorized and directed to execute and deliver such closing certificates, opinions and other items of evidence as shall be deemed necessary to consummate the transactions  described above.  Section 6. The City hereby represents that it reasonably expects that it, all subordinate entities thereof and all issuers issuing obligations on behalf of the City will not issue in the aggregate more than $10,000,000 of tax-exempt obligations (not counting certain current refunding obligations and private-activity bonds except for qualified 501(c)(3) bonds, as defined int the Internal Revenue Code of 1986, as amended (the "Code")) during calendar year 2016. In addition, the City hereby designates each oft thei installment payments under the Agreement as a  "qualified tax-exempt obligation" fort the purposes of the Code.  Section 7. This resolution shall take effect immediately upon its passage.  Upon motion of Councill Member  seconded by Council Member  the foregoing resolution entitled "RESOLUTION AUTHORIZING THE  EXECUTION AND DELIVERY OF AN INSTALLMENT FINANCING AGREEMENT, A SECURITY AGREEMENT AND RELATED DOCUMENTS IN CONNECTION WITH THE FINANCING OF VARIOUS VEHICLES AND EQUIPMENT FOR THE CITY OF  GASTONIA,NORTH CAROLINA" was passed by the following vote:  3  EXHIBIT 1-4    Ayes: Noes:  I,Sherry H. Dunaway, City Clerk oft the City of Gastonia, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of the City Council of said City at a regular meeting held on February 16, 2016, as it relates in any way to the passage of the foregoing resolution and that said proceedings are recorded in the minutes of said City  Council.  IDO HEREBY FURTHER CERTIFY that proper notice of such regular meeting was WITNESS myl hand and official seal ofs said City this 16t day of February,2016.  given as required by North Carolina law.  City Clerk  [SEAL]  4  EXHIBIT 1-5    MEMORANDUM  Date: To: From: Through: Subject:  February 5, 2016 Mayor and City Council Ed Munn, City Manager  Todd Carpenter, Assistant City Manager-Administation and Public SVIRE  Item for February 16, 2016 City Council Agenda  The City's Information Technology Department recently replaced all 1601 laptops used in our public safety vehicles with new ones. The old equipment is scheduled to go to surplus. Thel Lowell Police Department has requested ten oft these old] laptops for usei in their patrol vehicles toj provide field officers with virtually "real-time", access to local, state andi national criminal justice computer databases. This technology isa vital resource for improving officer safety, efficiency, and productivity. The Lowell Policel Department has agreed to accept and utilize ten laptops that the City ofGastoniai no longer has ai need for. Staff recommends that these items be transferred to thel Lowell Policel Department for use ini their patrol vehicles. Staff will wipe alll hard drives, per DOD: standard 5220.22-m prior to delivery ofI laptops to the Lowell  Policel Department.  EXHIBIT 2-1    RESOLUTION. DECLARING LAPTOP COMPUTERS SURPLUS PROPERTY WHEREAS, the City of Gastoniai ist the owner of certain items of equipment that were used previously in support of Gastonia's 'sl Information Technology department; and WHEREAS, the Gastonia's) Information Technology department nol longer has ar need for WHEREAS, City ofLowelli is ap political subdivision oft the State ofNorth Carolina, acting WHEREAS both the City of Gastonia and the City ofLowell are governmental units as WHEREAS, Lowell Police department functions as a City ofLowell department; and WHEREAS, the City ofI Lowell has a use for the equipment described below by virtue of WHEREAS, the City of Gastonia cannot guarantee or warrant the fitness of any of the equipment described herein, and the transfer of said items is not to be considered to constitute a general or specific warranty of any kind oray warranty off fitness: for a particular WHBREAS, the acceptance of each item described herein is contingent upon the City of Lowell taking and receiving these items in an "asi is" condition without any form or type WHEREAS, N.C.G.S. $ 160A-274 authorizes a governmental unit, upon such terms and conditions asi ito deems wise, with or without consideration, to exchange with, leaset to, lease from, sell to, or purchase from any other governmental unit any interest ini real or personal WHEREAS, the Lowell City Council is authorized by N.C.G.S. $ 153A-158 to acquire, hold, and transfer real and personal property for use by the city or any department, board WHEREAS, the items of equipment declared surplus by the City of Gastonia and  ANDTRANSFERRING SAME PURSUANTTO  N.C.G.S. $1 160A-274  this equipment; and  bya and through its governing body, the Lowell City Council; and  defined by N.C.G.S. S 160A-274; and  its operation oft the Lowell Police department; and  purpose; and ofwarranty; and  property; and  ora agency oft the city; and  transferred from the City to the City ofLowell are described: as:  Item Laptop Laptop Laptop Laptop Laptop 1 Laptop 1 Laptop 1 Laptop 1 Laptop 1 Laptop 1 DC adapter 10 AC adapter 10  Quantity Manufacturer Model  Serial # RA439P0016 RAA39P0177 RA339P0423 RAA39P0274 RAA39P0282 RAA39P0230 RA439P0011 RAA39P0182 RAA39P0196 RAA39P0228  Getac Getac Getac Getac Getac Getac Getac Getac Getac Getac  P470 P470 P470 P470 P470 P470 P470 P470 P470 P470  EXHIBIT 2-2    NOW' THEREFORE, BEI ITI RESOLVED by the City Council of the City of Gastonia that the items of personal property described above are hereby declared surplus and BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to  transferred to the City ofLowell.  execute any documents necessary to effectuate the transfer.  Resolved this  dayof_  2015.  John D. Bridgeman, Mayor  ATTEST: City Clerk Res1773  EXHIBIT 2-3    LOWELL POLICE DEPARTMENT  oE Mark Buchanan, Chief  01/01/2016 Towhomi it may concern,  Pleasea acceptt thisl letter as and officialr requestf from. the Lowell Policel Department to receive: computers fromi the City ofGastonia. Thel Lowell Police Department currently utilizes! 101 laptop patrolvehicles top provide field officers with virtually "real-time" access to! national criminal justice computer databases. This technologyi is as vital resourcei local, for and officers safety, efficiency andy productivity. Mobile data also enables officers to communicate improving directly withe each other, the communications Center, and with other law enforcement Our laptops currentlyi int use are veryo dated andi most are out ofs service and can'tbe repaired. The City ofL Lowelli is noti inap position att this time top purchase newl laptops.  state laptops in our  usingv wireless technology.  agencies  Thanky youi ina advancei fory your consideration oft this matter.  Sincerely, Chief! Mark Buchanan Lowell policeDepartment dABube  1026 East First Street Lowell, North Carolina 28098 Phone: 704-824-8540 Fax: 704-824-4781  EXHIBIT 2-4    Gastonial Police Department P.O. Box 1748, 200ELong Avenue Gastonia, North Carolina 28053 Problem Analysis & Research Center  Robert Helton, Chief of Police MEMORANDUM DATE: TO: FROM: SUBJECT:  704/866-68900fie 704/866-6892Fax  Tuesday, February 9,2 2016 Chief Rob Helton Amanda Neese  NCGovernor's Crime Commission ICAC Grant  The City of Gastonia has been selected to receive funding from the North Carolina Department of Public Safety, Governor's Crime Commission to support efforts in combating Internet Crimes Against Children. Smartphones and wireless devices are the most popular communication tools today and are on the rise by pedophiles. Likewise, these common forms of technology are some of the most difficult to extract The Gastonia Police Department (GPD) is focused on enhancing their technology and data analysis to locate and rescue children at risk of exploitation within Gaston County and regionally. In order to achieve this goal, the NC Governor's Crime Commission has awarded the Gastonia Police Department $40,000 to purchase updated computer software (JTAG and Chip-Off), training, and overtime. As this project evolves, DFL detectives look forward to assisting regional agencies and ICAC Task Force Members in their wireless  evidentiary datai from.  forensic challenges.  The $40,000 grant award will be! broken down int the following manner:  Technology (ITAG and Chip-Off) Purchase: Training onJ JTAG and Chip-Off Technology:  $10,450 $9,550 $20,000  Overtime Funds:  The Gastonia Police Department's Digital Forensicl Laboratory willl have less thans six months to implement  this program. The grant's timeframe isf from. January 1, 2016t toJ June 30, 2016.  EXHIBIT  3-1    City of Gastonia Budget Amendment  BudgetI Dept Amendment#  CBF 16-026  ADDITIONALI FUNDS (Councila approves) TRANSFERS BETWEEN FUNDS (Councila approves) COUNCIL: MEETING. DATE:  February 16, 2016 Account! Number  ForBudget.Use! Only Existing Budget  Increase (Decrease)  Revised Budget  Account Description Local Lawl Enforcement Block Grant Fund Hero & Internet Crimes Against Children Overtime Travel &1 Training Non-Capitall Equipment Misc State Grants  176-555-01000 176-555-14010 176-555-34000 176-555-350000  $20,000 $9,550 $10,450 $40,000  $0 $0 $0 $0  $20,000 $9,550 $10,450 $40,000  Doest thisa amendment adversely impact youro operation? IfYes- Whatist thei impact?  Yes  No  A  REASONI FORA ADJUSTMENT SIGNATURES DATE APPROVALS  Torecognizef fundingr received fromt thet HERO andI Internet Crimes against Children grant.  DEPARTMEMPEAD Zaterilb cry COUNCIL  DATE 02-09-16 DATE  CITY MANAGE  o  alga  EXHIBIT 3-2    STATEC OF NORTHCAROLINA DEPARTMENT OF PUBLIC SAFETY GOVERNOR'S CRIME COMMISSION 1201F Front Street, Suite 200 Ralelgh, NC2 27609 Telephohe:(919) 733-4564 Fax(919)7 733-4625 htp.www.negepdorg GRANT AWARD  Applicant: Address:  CityofG Gastonia Cilyn Manager  Project Name: Project Director: Project Number: Account! Manager:  Gastonial ICACE Equipment: 2015 Amandal Neese ResearchA Administrator PROJ011541 Jiml Lassiter  Authorizing Officlal: Edward Munn Vendor! Number: 566000227 Grant Period: 01/01/2016 06/30/2016 Budgets Period Year1 Source 2015:HEROICAC  Implementing. Agency: Gastonia Police Department  115West Second Avenue POBox 1748 Gastonia, North Carolina 28053-1748  Personnel $20,000.00  Contractual $0.00  Travel $9,550.00 State  Supplies $0.00  Equipment $10,450.00 Grant Budget Total $40,000.00 100%  Total $40,000.00 State Award $40,000.00 may be this grant  State Grant# CFDA# % Funding  Ina accordancey witht thel laws andr regulations ofthe United States andt the State OfNorth Carolina, ando ont thel basis ofthe grantee's application, Thisg granti is subjectt tot thec conditionsi listedi int thea approved granta application asv wella asa alla applicable rules, regulations and conditions, asr This grants shall become effective, as ofthes startd date oftheg grantp periodl listed, once this original grant award has been properly executed on  theD Departmento ofF Public Safety herebya awardst tot thef foregoing grantee ana awardint thea amount above. bec described byt thel Department ofPublic Safety. Special conditions area attachedt tot thisa award. behalfo ofthe grantee andr returnedt tot the Governor's Crime Commission, attention oft theA Assistant! Director. The within 30 days oft thec datet the award is mailed fromt the Governor's Crime Commission. Noa alterations  kindr grant may! award made musth on returned ber  award.  ofanyk  Authorizing Offiçial oN Signature ofA Authorizing Oficial EdwardMunn, City Manager Namee andT Tilleo ofAuthorizing Oificial Project-Director mhan Signature off Project Director Amandal Neese, Research Administrator Name andT Titled ofF Project Director Noa alterations ofa any kindn mayb ber madeo ont thisg granta award.  Governor's Crime Commission Gils Signature cfDirector L.DavidH Huffman, Executive Director Name andT TlleofDirector  2P-206 Date  Bifhan  a/4fe  a/3l6 Date  OThisa awardi ss subjectt tot thes attachedc conditions, whichn mustb bes signedb byb botht thea authorizing officlala andthep project director, andr returned alongy  witht thisG GrantA Award.  EXHIBIT  3-3    MEMORANDUM  Date: To: From: Through: Subject: Background  February 5,2016 Edr Munn City Manager Janal McMakin, AICP Planner II Jason Thompson, AICP Planning Director  An ordinance amending Section 12.5.3 oft the Unified Development Ordinance. (File #8467)  The Gastonia Unified Development Ordinance (UDO) became effective inl November 2009 after approval by the Gastonia City Council and thus staff has been administering the provisions of the UDO since its adoption. Recently, staff has received several sign permit applications for menu boards. One sign permit application includes a menu board for an approved drivet through car wash. Other recently submitted sign permit applications include ai menul board for a drive through restaurant under construction and an existing drive through restaurant adding a dual drive through lane. Based on the recent permit activity and research of other local jurisdictions, staff1 has drafted minor changes to Section 12.5.3-Menu Boards.  ProposedUDO Text Amendment Section 12.5.3) MENUI BOARDS  Menu-l l-ssiwbsNwwe-anwhiw-" Drive A. The sign face of each menu board shall not exceed thirty-two (32) square feeti in area.andfive(5) B. The color of sueh-sign each menu board shall have ties to the main building or other signage for  throughs shall be allowed menul boards provided that:  feetin-height. the project. Conclusion  Staff recommends approval oft this ordinance amendment request as presented.  Jana McMakin, AICP Plannerl II  Statement of] Reasonable and Consistency: adopted Unified Development Ordinance.  This ordinance is consistent with the Gastonia 2025 Comprehensive Plan and any applicable duly adopted small areas plans, andi is reasonable and int the public interest because itis addressing signage standards int the City's On February 4, 2016, the Gastonia Planning Commission voted 5-1 on a motion to forward a favorable recommendation of the ordinance amendment (Goode, Fleeman, Epstein, Stewart, and Biggerstaff for and  Cing-Mars against).  EXHIBIT 4-1    AN ORDINANCETO. AMEND THE UNIFIED DEVELOPMENT ORDINANCE OF THE CITY An ordinance amending the Unified Development Ordinance Section 12.5.3, signage standards for menu WHEREAS, the City of Gastonia deems it necessary to update the Unified Development Ordinance in order tof facilitate the use ofl land andt tor maintain consistency with other UDOJ jurisdictions; and WHEREAS, the City of Gastonia deems it necessary to and in the public interest tol have clear, concise and consistent standards for the management of growth and development throughout the city; and NOWTHEREFOREBEITORDAINEDIYTHECTTYCOUNCILOF THE CITYOF GASTONIA  OF GASTONIA  boards.  asi follows: Section 1.  Section 12.5.3 oft the Unified Development Ordinance shall be amended as follows:  Meehoarérshaihealbe4ghwindow Drive A. Thes sign face of each menu board shall not exceed thirty-two (32) square feeti in area.and-five B. Thec color ofs sueh-sign each menu board shall have ties tot the main building or other signage  throughs shall be allowed menu boards provided that:  (S)-feet-in-height. for the project.  Section 2. Section 3.  All ordinances or portions ofc ordinances in conflict herein are hereby repealed. Should any provision oft this ordinancel be declared invalid or unconstitutional by any court of competentj jurisdiction, such declaration. shall not affectt the validity ofthe ordinance as a whole or any part thereof which isi not specifically declared to bei invalid  oru unconstitutional.  Section 4. This ordinance shall take effect and bei ini force from and after the date ofi its adoption. Section5. This ordinance is consistent with the Gastonia 2025 Comprehensive Plan and results in  consistency with ordinance language from other UDOj jurisdictions.  Thist the 16th day of February, 2016.  John D. Bridgeman, Mayor  ATTEST: City Clerk  EXHIBIT 4-2    ELECTRICITIES ORTH VIA E-MAIL TO: FROM: DATE:  Sherry Dunaway City Clerk Linda Anderson Executive. Assistant February 3,2016  1501.21 Gastonia  SUBJECT: NCMPA1 Alternate Commissioners Mr. Michael Peoples contacted Matt Schull regarding switching alternate fort the City of Gastonia. His request was tol havel himself Commissioner and Mr. Philip Bombardier as the Second Alternate designated Commissioner. First gladt to dot this; however, it will require City Council approval andi new Ihave attached oath forms tol be executed after being administered tol Mr. Ina addition, we willi need a certified copy, or extract, oft the minutes oft the  as commissioner Alternate positions oath forms tob be Peoples and Mr.  We willbe  administered tol both oft them.  Bombardier andi returned tor met upon completion.  atv whicht these appointments are made. Thei minutes can be sent to me anytime City Council in the meeting they are approved byt the City Council. The oaths andi minutes do not! have tol be future after  same time. :lla  sent tor me att the  Please let mel knowi if you have any questions.  cc: Michael Peoples Attachments  919.760.6000 14271 Meadow Wood Blvd. Raleigh, North Carolina 27604 wwwelecticiies.com  Thee energy behind public power  EXHIBIT 5-1    Memorandum  To: From: Date: Re:  Mayor and City Council February! 5, 2016  Todd Carpenter, Assistant City Manager-Adminstration and Public Safety  Through: Ed Munn, City Manger  360 Wellness Roadmap- - Comprehensive. Assessment  The wellness and health oft the City of Gastonia's employees isi important. We allb benefit from al healthier workforce. A workplace wellness initiative isap plane employers cani implement to proactively promote the The 360 Wellness Roadmap isa a comprehensive assessment, conducted by Blue Cross and Blue Shield of NC, ofa ane employer's worksites, employees, leadership, and culture ast they relate tot the general wellness and health ofs staff. The assessment willi identify! keys goals andi tactics the employer can utilize to achieve The Audi/Bids/nsurance Committee met on. January 21, 2016. During that meeting, the committee members voted unanimously to implement the 360 Wellness Roadmap plan assessment. Staff was directed tor negotiate with Blue Cross Blue Shield of NC1 tof finalize the conditions and costs associated with BCBS of NC has agreed to provide the 360 Wellness Roadmap at a cost of $9,500. This will include the Employee Needs Assessment Survey- this will allowi insighti into our employees prospective Environment and Culture Audits (2 sites included in base price) - this willi identity the ease at  healtha and well-being oft their employees.  as successful wellness program.  the assessment and report these to Council.  following services:  regarding health and wellness.  whichh healthy behaviors can bep practiced at work. 1. Broad Street/Enterprise! Services--counting: as1 1 location 2. Broad Street/Operations 3. City Hall/Garland Center-counting: as 1 location  4. Technology! Services/Parks and Recreation Admin--counting: as 1 location Leadership Interviews (4i interviews included inb base price)- -L understand the current wellness 3. Todd Carpenter, Assistant City Manager-Administrative Services and Public Safety Focus Groups = throughi interactive discussions better understand the most meaningful health  offerings and the future goals. 1. EdMunn, City Manager  2. Michael Peoples, Assistant City Manager-Operations 4. Judy Smith, Assistant Director of Human Resources and wellness concerns ofc oure employees. 1. Public Safety AND Administration Focus Group 2. Public Works ANDE Enterprise Services Focus Group  The findings and recommendations: are anticipated by late March or early April oft this year.  Staff recommends movingf forward with the 360 Wellness Roadmap.  EXHIBIT 6-1    BlueCross BlueShield of North Carolina  Group Name: City of Gastonia Group Number:057830 Contract Year:2016  Program Selection Chart (ASO) Off-cycle Program Selections  Important contractual document. Please retain for your records.  NOTE: This is an addendum to the Program Selection Chart that is incorporated by reference into the current Administrative Services Agreement. Attach this form to the most recent Program Selection Chart.  Buy-up Options 360 Wellness Roadmap* Servicesi include ac customized wellness strategy comprised ofthet following data points: Interviews with 4key wellness stakeholders andle leaders Workforce Wellness Assessment Evaluation ofe environment- -4 locations Focus Groups- -2 Healthcare utilization data *noth billeda asa Care Management Fee  Pricing  Per  Decision  $9,500  Flatf fee  Yes  Date to Start Program: February 2016 Client Manager: Michele Trantham Health Promotion Specialist: Brooke Kelly  Bys signing below, l'agree that this document accurately reflects (1) the program selections that will be charged as noted above on the Group's monthly Statement of Account; (2) that these services constitute consulting services only and are not meant to include medical, legal, or tax advice and (3) that BCBSNC has no liability with regard to any injury, illness, death or other loss arising from or in any way related to employee participation in the above-selected wellness program. I understand that compliance with applicable federal and state laws regarding wellness programs is the sole responsibility of the Group.. Ifurther acknowledge that BCBSNC has no responsibility or liability with regard to any costs associated with the implementation or ongoing support of the wellness programs, including but not limited to, any incentives that may be recommended as part of any wellness program design, unless specifically included in the fee  listed above.  Plan Administrator Name Plan Administrator Signature  (Print)  Date  EXHIBIT 6-2