Regular Meeting of the Town Council December 21,2021 6:00 pm in the Civic Center Minutes & General Account  The Town Council held its regular meeting at 6 pm on Tuesday, December 21,2021. Council Members Present: Mayor Montgomery, Council Members Wolfe, Rayborn, Capes and Staff Members Present: Interim Town Manager Treme, Assistant Town Manager/Director of Planning Matthew Johnson, Director ofl Public Services Paul Blanchard, Town Planner Anna Hawryluk, Finance Director. Judy Gallman, Accounting Specialist Faith Wilson, Town Attorney  Straughn  Jim Lanik, Interim Town Clerk Nancy Avery. Visitors present: Carol Brooks  Call to order - Mayor Montgomery called the meeting to order at 6 pm. Roll Call - Interim Clerk Avery took roll call as follows  Council Member Wolfe- Present Council Member Capes- Present Mayor Montgomery- Present Council Member Straughn- Present Council Member Rayborn- Present Avery stated that a quorum was present.  Pledge of Allegiance- Mayor Montgomery led everyone in the Pledge of Allegiance. Moment of Silence- Mayor Montgomery called for a moment ofs silence. Approval of Agenda- Mayor Montgomery announced the following changes to the  agenda:  II-C Consent Agenda item G- Budget amendment listed as number #11, but is # 12. Total amendment increased from $15,000 to $55,000 with addition of $40,000 Item IV-I Legislative briefing Representative Hardister was not able to attend VII- Old Business, item on Public Hearing for rezoning - staff will also request a Public Hearing for. January meeting for consideration ofal Development  for legal fees.  and asked to reschedule for the. January meeting.  Agreement.  The Mayor asked ifanyone would like to change, add, or delete any items on the agenda. Council Member Straughn made ai motion to approve the agenda with the additional items. Council Member Capes made a second to the motion. The motion passed by a unanimous vote.    Consent agenda - The consent agenda included the following items:  A. Approval of minutes from the November 16th Regular Town Council Meeting B. Approval & Sealing oft the November 16th Closed Session Minutes C.A Approval of2022 Town Council meeting dates D. Financial Analysis of the Town of. Jamestown E. Financial Analysis of the Jamestown Park & GolfCourse  F. Notification of Advances G.E Budget Amendment # 12  Council Member Capes made ai motion to approve the consent agenda as amended with changes toi item G, previously referenced. Council Member Straughn made a second to the motion. The  motion passed by a unanimous vote. Public Comment-none  Presentation of Annual Comprehensive Financial Report results by John Frank, partner in Dixon, Hughes, and Goodman LLP - Finance Director Gallman introduced Mr. Frank to Mr. Frank stated his firm issued an unmodified or clean audit report for fiscal year 2020-2021. They did not identify any material weaknesses in internal controls and the Town again this year received the excellence in financial reporting award, as it has received many years in ai row.  present the results oft the audit.  Highlights from the executive summary are:  Town's cash investment balances compared to fiscal year 2019-2020 are up by $1.1 General Fund cash balance is up primarily due to receipt ofi reimbursements from the Department ofTransportation related to the sidewalk capital projects. Water and Sewer Fund cash is down by about $883,000 due to payments made to City of High Point for the east side wastewater treatment plant and repairs and improvements to General Fund available Fund Balance is up by al little over $1,000,000. Remaining General Fund Balance after restrictions and the Town's fund balance policy is up this year from a deficit of $797,000 last year to aj positive amount of $372,000. General Fund revenues compared to last year were up by $442,000. Most recurring revenues were up and sales tax revenue increased. Property taxes were also up this year. Golfcourse revenues, cell tower fees and planning fees also increased. General Fund expenditures were up by $1,000,000 due to street resurfacing projects, recreation expenses were higher due to more activity and the golf course and transfer out to the recreation maintenance facility was made to the recreation capital project fund. Percentage of General Fund available balance to expenditures is at sixty-six percent (66%) representing an improvement over prior year compared to state average for other towns the same size. This is eleven percent (11%) below the state average but well above  million dollars.  the Riverdale pump station.  the recommended eight percent (8%).  2    Water and Sewer Fund change in net position was $316,000 which is still aj positive Property tax collection rate was one hundred (100) percent which is outstanding. Consideration ofrescheduling Tuesday,.January 18, 2022 regular meeting to Tuesday, January 25, 2022 - Johnson requested Council reschedule the. January 18, 2022 meeting to Council Member Wolfe made ai motion to reschedule the. January 18, 2022 meeting to Tuesday, January 25, 2022 at 6:00 pm in the Civic Center. Council Member Capes made a second to the  increase.  Tuesday, January 25, 2022 due to scheduling conflicts.  motion. The motion passed by a unanimous vote.  Old Business  A. Public Hearings Continued from November 16th meeting  1.F Public Hearing regarding several updates to the Land Development Ordinance -Johnson stated more work and discussion were needed on these updates before continuing the Public Hearing. He requested Council continue the hearing to the January 25, 2022 meeting without further  advertisement.  Mayor Montgomery opened the hearing at 6:10 pm.  1. Gale. Jacks, 5604 West Lock Court in Fox Hollow - She did not attend last month's Council The Mayor responded that it is about Land Development ordinances that include all of As there were no other speakers, the Mayor closed the Public Hearing at 6:13 pm.  meeting and asked for an explanation of what the hearing was about.  Jamestown.  Council Member Straughn made a motion to continue the public hearing on LDO updates to the January 25, 2022 meeting without further advertisement. Council Member Capes made a second 2. Public Hearing on Question for Annexation pursuant to G.S. 160A-31 for 2221 Guilford College Road, 5300 Mackay Road, 2207 Guilford College Road, and 5303 Mackay Road - Johnson stated this was not yet ready for a hearing. He requested Council continue the hearing to the January 25, 2022 meeting without further advertisement. He said it came to his attention that information was sent to the Fox Hollow community that they are included in this annexation and  to the motion. The motion passed by a unanimous vote.  that is not correct.  The Mayor opened the Public Hearing at 6:14 pm.  The Mayor reaffirmed that the Fox Hollow community is not included in the. Annexation request. Bud Cantana stated that if Fox Hollow comes up for annexation, he would not mind ifCouncil  thinks about Jamestown versus High Point or Greensboro.  3    As there were no other speakers, the Mayor closed the Public Hearing at 6:17 pm. Council Member Straughn made a motion to continue the public hearing on annexation to the January 25, 2022 meeting without further advertisement. Council Member Capes made a second B. Consideration of scheduling Public Hearing fori rezoning request from D. R. Horton for properties at 2221 Guilford College Road, 5300 Mackay Road, 2207 Guilford College Road. and 5303 Mackay Road from AG (Agricultural) to PUD( (Planned Unit Development) for the January 25,2022 regular meeting - Planning Director. Johnson stated the Town had received an application for rezoning the above lots and the request has been before the Planning Board. Staff recommends scheduling a Public Hearing fort the Council January 25, 2022 meeting. Council Member Wolfe made aj motion to set a Public Hearing for the rezoning application received from D. R. Horton properties as referenced above at 6 pm in the Civic Center as part of the Council's January 25, 2022 meeting. Council Member Straughn made a second to the B-2. Consideration of scheduling Public Hearing for a Development Agreement related to the rezoning request from D. R. Horton Johnson requested Council also schedule a Public Hearing for the January 25th meeting to consider al Development Agreement related to the rezoning Council Member Wolfe made a motion to set a Public Hearing to consider al Development Agreement for the January 25, 2022 Council meeting. Council Member Rayborn made a second C.F Recommendation on unsealing 2021 Closed Session minutes - Attorney Lanik stated after review of the 2021 Closed Session minutes, the recommendation is tol keep them sealed as they  to the motion. The motion passed by a unanimous vote.  motion. The motion passed by a unanimous vote.  request.  to the motion. The motion passed by a unanimous vote.  are all related to either Personnel or Attorney Client privilege.  New Business  A. Oaths ofOffice for newly elected Mayor and Town Council members  North Carolina Supreme Court ChiefJustice Paul Newby administered the Oath of Office to the Mayor and Council Members. He congratulated them on being elected and continuing to serve the Town. He said his family moved to Jamestown in 1958 and it was aj pleasure and honor for  him to be there for the oath.  B. Consideration of election of Mayor Pro Tem  Council Member Rayborn made ai motion to make Council Member Wolfe Mayor Pro Tem. Council Member Capes made a second to the motion. The motion passed by a unanimous vote. C. Consideration of adoption of] Retreat and Budget/CIP calendar for FY 2022-2023-7 Treme said a calendar has been set for retreat and budget meetings for next year. At the retreat the Town will: review the strategic plan and staff will report on the status. Hazen and Sawyer will speak about growth in wastewater study results. There will be ai report on town hall expansion and renovation projects. There will be ai five year look back at expenditures and revenues for the Golf  4    Council Member Wolfe made ai motion to return to open session at 7:05 pm. Council Member Straughn made a second to the motion. The motion passed by a unanimous vote. Council Member Wolfe made aj motion to approve an agreement: for part time interim Town Manager Dave Treme. Council Member Straughn made a second to the motion. The motion  passed by a unanimous vote. Adjournment  Council Member Straughn made a motion to adjourn at 7:07 pm. Council member Capes made a  second to the motion. The motion passed by a unanimous vote.  -    Mayor Lynn Mohtgomtery  ATTEST  Interim Town Clerk os  NancAvery  6