GASTONIA CITY COUNCIL MEETING March 1, 2016-6:00 P.M.  CITY COUNCIL CHAMBER - CITY HALL- GASTONIA, NC  EXHIBIT PAGEI NUMBER  ITEM A: PRAYER - Mayor John D. Bridgeman ITEM C: ADOPTION OF THE AGENDA ITEM D: APPROVAL OF THEN MINUTES  ITEM B: PLEDGE OF ALLEGIANCE - Mayor John D. Bridgeman  (1) Regular Council Meeting January 19,2016 PRESENTATION REQUESTI FOR IN-KIND SERVICES GIRLS ONTHERUN  ITEM E:  E1  PRESENTATION: Mr. Stevel D'Avria, Board Vice Chair, Girls ont the Run  ITEM F: PUBLICE EXPRESSION: EACH PERSON ISI LIMITED TOATOTAL  OF FIVEN MINUTES SPEAKINGTIME  CONSENT. AGENDA  ITEM 1: ITEM 2: ITEM 3: ITEM 4:  FINAL RECORDING PLAT. BETHESDA OAKS PHASE3AI MAP1 FINALI RECORDINGI PLAT. FINALRECORDINGI PLAT  CATAWBA HILLS TOWNHOMES PHASE 4MAP5 VILLAGE @ STH AVENUE PHASE2MAP2  RESOLUTION ADOPTING1 THE PRELIMINARY ASSESSMENT ANDS SETTINGTHE! PUBLICI HEARING TIME. ANDI DATE FOR THE PETITION FOR LOCAL IMPROVEMENTS. -SEWER LINE EXTENSION! FOR Al PORTION OF BARRINGTONDRIVE WEST DAVIDSON AVENUE BRIDGEI PROJECT CLOSE OUT  ITEM 5:  BUDGET AMENDMENT # 16-027  REGULAR. AGENDA  ITEM 6: ITEM 7:  MONTHLYENANCIAL REPORTFOR FEBRUARY2016. Presentation: Ms. Melody Braddy, Director, Financial Services AWARDOFFINANCIAL. AUDIT CONTRACTFORTHE FISCAL YEAR ENDING JUNE 30.2016 (Contract subject tot the approval oft the City Council, the Local Government Commission and the availability of Presentation Ms. Melody Braddy, Director, Financial Services  Appropriation)  -1-    GASTONIA CITY COUNCIL MEETING March1,2016-6 6:00 P.M.  CITY COUNCIL CHAMBER- - CITYI HALL-GASTONIA, NC  EXHIBITPAGE NUMBER  ITEM 8:  RESOLUTION FOR APPLICATION TO1 THE CLEAN WATER STATE REVOLVINGFUNDICWSRDLOAN PROGRAMI FOR ADDITONALFUNDNG FOR THE SOUTH FORK PHASEII PRESENTATION: Matt Bernhardt, Director ofPublic Works & Utilities 2016STRATEGIC PLANNING WORKSHOP TAKEAWAYS. PRESENTATION: Mr. Edward C. Munn, City Manager  WATERPLANT  ITEM 9:  ITEM 10: TRANSPORTATION: COMMITTEEI REPORT.  0  PRESENTATION: Mayor Pro Tem Todd Pierceall, Chairman PRESENTATION: Mr. L. Ashley Smith, City Attorney PRESENTATION: Mr. Edward C. Munn, City Manager  ITEM 11: CIYATTORMEYSREORI ITEM 12: CIYMAMAGERSREPORI ITEM 13: CIYCOUNCILREPORIS ITEM 14: ANNOUNCEMENTS  PRESENTATION: City Council Members  PRESENTATION: Mayor John D. Bridgeman  INDIVIDUALS REQUIRING ADA RELATED SPECIAL ASSISTANCE AT THIS PUBLIC MEETING/HEARING SHOULD CONTACT THE. ADA COORDINATOR, CITY HALL, 181 SOUTH STREET, P.O. BOX 1748, GASTONIA, NC 28053-1748, AT (704) 866-6861 OR 711 FORI RELAY  SERVICEI USERS WITHIN 721 HOURS OFTHEI MEETINGHEARING.  Ag030116  -2-    Page/105  REGULAR COUNCILMEETING-JANUARY 19.2015 GASTONIA CITY COUNCIL MEETING  Page/105  JANUARY19,2016  GASTON COUNTY COURTHOUSE: PUBLICFORUM, ROOM-GASTONIA,NC Mayor. John Bridgeman called the meeting to order at 6:00 p.m. on' Tuesday, January 19,2016, in the Gaston. County Courthouse, Public Forum Room, Gastonia, North Carolina. Councilman Robert Kellogg opened the meeting withy prayer. Mayor Bridgeman led the audiencei int thel of Allegiance to the flag. Suzanne Gibbs, Assistant Deputy Clerk, recorded the: minutes. Pledge  PRESENT: Mayor John D. Bridgeman  Council Members: Robert Kellogg  David) R. Kirlin James Gallagher Toddl Pierceall Porter L. McAteer David Humphries  City Manager Edward C. Munn City Attorney L. Ashley Smith  ABSENT: None  ADOPTION TOF THE AGENDA  Councilman McAteer made a motion to adopt the agenda as printed. Mayor Pro Tem Pierceall  seconded the motion and Council approved the motion unanimously.  APPROVAL OFT THE MINUTES  Councilman McAteer made ai motion to approve the minutes of the December 15, 2015, Regular Council Meeting as printed. Mayor Pro Teml Pierceall seconded thei motion and Council approved  unanimously.  PRESENTATION THE SUMNER GROUP CERTIFICATE OF APPRECIATION  Ms. Pat Johnson, KGB, and Mr. Michael Peoples, Assistant City Manager, Certification of Appreciation to The Sumner Group for their exceptional efforts and presented commitment toGastonia's* "GREEN": initiatives and support of] Keep Gastonia Beautiful City of Gastonia-Solid Waste. Ms. Johnson stated thatt the City was delighted with the in-kind donation oft their services. The award was presented tol Mr. Pet Sumner who accepted for the Sumner Group. Mr. Sumner stated that The Sumner Group loved the City of Gastonia and appreciated  a  Certificate  the  of Appreciation.  (Reference as contained in Exhibit Book 31 tol Minute Book 105 atj page 9)  PUBLICEXPRESSION  No citizens signed in: for public expression.  RESOLUTIONS SETTINGDATE OF PUBLICHEARING OF VOLUNTARY ANNEXATION ORDIMANCEIGITEACRES OFF STOWE ROAD (HORSLEY FORESTKIICSUBDVINON  Item 1 was removed from the Agenda.  "105"    Page/106  REGULAR COUNCIL MEFTIRP-JANLARVIBANE DISCUSSION OF CITY OPENHOUSE AND AE POTENTIAL CITIZEN ACADEMY  Page/106  Mayor Bridgeman recognized! Mr. Edl Munn, City Manager, for the presentation. Mr. Edward Munn, City Manager, recognized Mr. Michael Peoples, Assistant assist in this presentation.. There was an extended discussion regarding an City Manager, to Mr. Peoples presented information on aj potential Municipal Citizens. Academy Academy is intended to provide a: forum where participants can develop a basic explaining understating of municipal government services, learn the duties andi responsibilities of various tour multiple City facilities andi meet the people behind the scenes. Ini response to a question from Councilman Gallagher about thet timing ofa Citizen's Mr. Peoples stated there were several different models but he thought it would be more Academy, effective Councilman Kellogg stated that he would like to see an Open House at Hall where could be introduced to some of the Staff and meet with City Council members City to answer people questions. Council Kellogg noted that he thought the idea of an Expo was a great idea too any Councilman Kirlin stated that hei remembers the Expos as being very labori intensive, not recall the attendance numbers. He stated that the City should review our data but he could Councilman Gallagher suggested combining events by making the Open House  Hall and aj possible Expo.  Open House at City  that the  City departments,  tol break it up over the course ofs several months.  thought there could possibly be two events.  and  information before Council makes any decisions.  and get more a prelude for the  Cititzens' Academy.  Mayor Pro Tem Pierceall: made a motion for stafft toj proceed with planning and investigating ideas for a Citizen's Academy and an Open House, and to bring back more consolidated both information back to the Council. Councilman Humphries seconded the motion and Council  approved the motion unanimously.  (Reference as contained in Exhibit Book 31 tol Minute Book 105 at page 10) Mayor Bridgeman recognized Councilman David Kirlin for the presentation. Councilman Kirlin presented the Faclitues/Management Committee Report which met on Wednesday, Januaryl 13,2016. Councilman Kirlins stated that he and Councilman ina attendance and Mayor Pro Tem' Todd Pierceall was excused. ITEM 1: Councilman Kirlin stated the Committee reviewed the  MARANCERTCASETA REPORT  Humphries were financials  Gastonia Conference Center and accepted iti for informational purposes. monthly Councilman Kirlin for noted the that att the meeting hel had recommended that going forward the Committee should meet witht the Conference Center personnel and City staff, and that monthly reports could be emailed. quarterly ITEM 2: Offer to Purchase: 2191 N. Morris Street. Councilman Kirlin requested that the Mr.L. Ashley Smith stated that this building currently houses Gaston Community Action. are the Lessee. The building is owned by an LLC which is in turn owned entirely by Mr. They Bryson. Mr. Bryson purchased it from Park Starling Bank. The bank had acquired the Phillip in lieu of foreclosure from the Gaston Boys and Girls Club. Mr. Smith noted that the property given the property to the Gaston Boys and Girls Club on the condition that itl be used for nonprofit City had purposes. Itis nowl leased to Gaston Community Action which is still ai has ai reverter clause in the chain of title which means that ift the building non-profit ever ceases tol The be used City fora a: nonprofit purpose, the City can geti itl back. Mr. Smith stated that Mr. Bryson's an appraisal of $670,000 with at tax value of around $600,000. Mr. Bryson bought it for building $350,000  Attorney provide somel background on this item.  City  use.  has  "106"    Page/107 bids.  REGULAR COUNCILI MEETING JANUARY 19.2 2015  Page/107  about three or four years ago. Mr. Bryson has offered $30,000 to clear the title. Mr. Smith noted that in order to accept this bid and clear up thet title, the City would have to advertise for upset Councilman Kirlin made al Motion to accept the offer as presented. He noted that the Facilities Management Committee also voted unanimously (2-0) to accept the offer subject to upset bid. Mayor Bridgeman requested to recuse himself and turn this over to Mayor Pro Tem Pierceall stating that hel had represented. Mr. Bryson several years ago and had also sold him this property prior tol being elected Mayor. Mayor Bridgeman stated even though hel had not seen Mr. Bryson ins several years nor does hel have any connection, ties, nor any interest: financially or otherwise, he Mayor Pro Tem] Pierceall askedi for a second to the: motion. Councilman Humphries seconded the motion and Council approved unanimously with Mayor Bridgeman recusing himself. ITEM3: Councilman Kirlin stated the Staff presented the proposed amendment to the Livestock Ordinance in order to liberalize the City's requirements to allow more homeowners to raise chickens on1 their property. The following individuals have signed int tos speak:  would still) like toi recuse himself.  1) Dana Harper, 1008 Fairfield Dr. 2) Vinson Washburn, 606 Hillcrest Ave. 3) Dwayne JohnPaoli, 1313S. York Rd. 4) Kristin Jaeger, 12091 Fairfield Dr. 5) Eric Wamsley, 2122 Shannon Dr. 6) Kim Deese, 2166 Gaines Ave.  There was extended discussion on chickens and chicken coops.  The Facilities Management Committee voted unanimously (2-0) to recommend approval of the proposed ordinance amendment as drafted by city staff but with the following changes to staff's draft amendment: (1) Five hens allowed forl lots between one-fourth and one-half acre in size and ten hens on lots largert than one-halfa acre; (2) Setback reduced to: five feet from property line; and After much discussion, Councilman Gallagher made ar motion to accept the Facilities Management Commitaeisrsommeasion. ast tot the. Livestock Ordinance asi reflected: int the Commitee'sreport with the following additional changes: (1) The setback will be changed to TEN: feet (not five); Mayor Pro Tem Pierceall seconded the motion and Council approved the motion unanimously. ITEM 4: Council Kirlin. stated the Proposed Ordinance Amendment to the Nonresidential Building Maintenance Code was discussed and directed back to Staff to research the level of impact and costs of other cities and tabled for later discussion as recommended by the Committee.  (3)No permit willl be required.  and (2)There willl be a one-time free permit process going forward.  (Reference as contained in Exhibit Book 31 to Minute Book 105 at page 11)  PUBLIC SAFETY COMMITTEE REPORT  Mayor Bridgeman recognized Councilman Jim Gallagher, Chairman of the Public Councilman Gallagher stated the Public Safety Committee met on. January 14,2016.  Committee for the Committee: report.  Safety  ITEM 1: Councilman Gallagher referenced the handout for the Fire Department's Strategic Plan for 2015-20181 nothing that it was excellent information and referenced thel Re-Accreditation that iss scheduled for August, 2018. This item was presented for informational purposes only. ITEM 2: Councilman Gallagher gave ant update onl Police Department Staffing issues. Thisi item was] presented fori informational purposes only. Councilman Gallagher noted that ChiefHeltonis  1 107 N    Page1108  REGULAR COUNCILMEETING-: JANTARY19.2015  Page/108  establishing al Police Advisory Board that will meet each month with ITEM 3: Councilman Gallagher stated thel Policel Department is currently Kirlin stated that once this is done we should contact the Charlotte Observer  Division and' Team where they can bring questions and concerns to the representatives Board for discussion. from each for different U-Visa options. Recommendations will be presented at a later researching date. thep process of our position. Mayor Pro Tem Pierceall stated there are a lot ofi issues to make were them aware forward int that article and he noted that this issuel has al lot of complex parts that toi it. not brought ITEM 4: Councilman Gallagher presented a Department Audit form to the Police Departments noting it could be at useful tool. The Item was presented for Information and Fire (Reference as contained in Exhibit Book 31 tol Minute Book 105 at page 12)  Councilman  Purposes.  CITYATTORNEY'SI REPORT CIYMANAGERSREORT  Mr. L. Ashley Smith, City Attorney stated] hel had noi report.  Mr. Edward Munn, City Manager, noted that att the Strategic Planning forward to cover as much as possible within the scheduled time.  we willi meeting moves  on1 the items that are very important to our Budget and try to be mindful meeting that the try toi focus  CTYCOUNCILREPORTS  Councilman Kellogg stated how proud he is of our City and the way we have come especially withi thel Martin] Luther Kinge events. Councilman Kellogg notedi lity was tos see people from all different walks of life coming together to celebrate such a wonderful very encouraging andl hisl legacy. Councilman Kellogg stated hel has received several calls from residents person the Akers Center shopping center and the closing of the] Pizza Hut. Councilman concerning that the retail environment in that area is something that we need to focus on at Kellogg the noted  together  Planning meeting.  Strategic and the food and many years to come. event at the Erwin Center.  Councilman Kirlin stated he had visited the Webb Custom Kitchen restaurant service was exemplary, and hei is looking forward to them being here for Councilman Gallaghers stated hel hadt thes same thoughts about the Webb Custom Kitchen thate everyone would givei itatry. Councilman Gallagher stated thel turnout despite the cold weather. He also attended the NAACP MLK, Jr event] hada a very good  and hoped  Councilman  Gallagher noted that he had received ai request for speed bumps on Nottingham and  requested Mr. Rusty Bost look intoi it. Mayor Pro" Tem Pierceall stated1 hel had no report.  Councilman McAteer stated he was in agreement with Councilman Kirlin that Webb Custom Kitchen was a great place to eat and! hel hopes they have great success for many years to come. Councilman Humphries praised and thanked the Department Heads and City Staff tour of City operations on January gth stating it was amazing and very insightful. regarding Councilman his Humphries stated he had attended the UNC School of Government seminar in elected officials andi it was a great learning experience. Councilman visited the Webb Custom Kitchen and the décor, food and service Humphries was awesome. Councilman that he also Humphries announced that hel had prescription drug cards that allowed a discount on medications purchases medications and they would be placed at City Hall or you could visit the website at www.nclm.org where you could print your own card. Councilman Humphries requested remember tol keep all Military personnel especially those from Gastonia and North Carolina that you Thel Mayor again recognized) Mr. Edward Munn, Cityl Manager. Mr. Munn referenced that] have been submitted tot the County Commissioners for the one-time came about as a result of the funds received by the County from Caromont funding Healthcare opportunity that  Hickory noted for newly  are serving around the worldi in your prayers.  who thej projects (Gaston  "108"    Page/109  REGULAR COUNCILMEETING-JANUARY) 19.2015  Page/109 encouraged  Memorial). Mr. Munn noted the Commissioners would be making their final decision on. January 26, 2016 att the Courthouse Public Forum Room. Mr. Munn stated that wel have been Mr. Munn mentioned that it was a indeed a very cold day at the MLK, Jr. event and there was a goodt turnout. Mr. Munni notedl he was struck by the sincerity off feeling that people had there. The Minister's Group, GC3, shared what they would be doing this year and recognized all police and public safety officers stating that they wanted to work closely together with us noting the special relationship they had with our law enforcement community and they desire to make this an even deeper relationship with our community. Mr. Munni noted other communities wished they hadt this ands stated wel have ita and wei need to cherish: it and work withi it. Mr. Munn stated we arel forward to working with the ministers this coming year and entering into an even looking deeper relationship with our law enforcement, the community and the faith community. Mayor Bridgeman stated he was honored to present the Key to the City and al Proclamation for Mary. Jo'sCloth Store to Alan and Thomas Cloninger forl Mary. Jo's Cloth Store's 65th anniversary. Mayor Bridgeman also notedi it was. Mary Jo's 85th birthday the same day.  to attend and advocate for our City projects.  MBETINGADIOURNED  Councilman Gallagher made a motion to adjourn the meeting and Mayor Pro Tem Pierceall  seconded thei motion. The meeting was adjourned at 7:571 p.m.  Mayor John D. Bridgeman  L.Ashley Smith, City Attorney  Sherry H. Dunaway, City Clerk  Rc011916  "109"    ORGANIZATIONI INFORMATION  NAME OF ORGANIZATION: Girls ont the Run of Gaston County  ADDRESS: TELEPHONE: PRIMARY CONTACT: TELEPHONE: CELLTELEPHONE: TELEPHONE:  190S. OaklandSt. Gastonia, NC28052 704-675-7901 704-675-7901  FAX:  Kathleen Boyce 704-674-7401  EMAILAathlenbore@ghsontherunors  SECONDARY CONTACT: Anne Mallonee CELLTELEPHONE: 704-747-2331  704-675-7903  MAlmateeaeN  (Please type or print clearly)  1.  What type ofi in-kind services your organization is requesting.  Police (Security) Fire/Emergency. Medical Clean up/Sanitation Electrical Hookups Other  (Ifchecked, givel brief description of additional services)  2. Provide the name oft the event and location of the event.  Saturday, May7 7,2016 different.  3.  Provide the date(s) of event and date(s) when services needed, if  4. How many people are expected to attend the event?_  1500-1750  2  EXHIBIT E1-1    5. How many organizer representatives, volunteer or paid staff, will you  have on-site during the event? GOTRE Executive Director Kathleen Boyce GOTRI Program andy Volunteer Manager Anne Mallonee  125 volunteers  6.  Describe the event for which services are being requested and specifically how each of the in-kind services requested will be used (except for Police support, which you should answer below in response tol No.7 7). The Girls ont the Run 5Kist thee end ofs season runt for Girls ont the Run of Gaston County;it ist thec culminatinge event ofa1 10v week character development program that promotes physical activity. We request theu use oft the mains sheltera atl Lineberger Park andt the top parkingl lota areaf forf fooda andy water set-up and fort thes start/finish! line. Also, wer request the use oft the gazebo ont thel lower level oft thep parkf for thes sound equipment andt the smalls shelterf forr race dayr registration. Fire/Emergency Medical will also ber neededt to 7. If you are requesting police officers for your event, please describe the public safety issues that have a potential to occur att this event. Police officers willr needt toa assist witht the closing ofs several neighborhood streets! behind Lineberger Park. Direction oft traffica ands safety ofe event participants will bet thep primary concern  assistr runnersi int thec case ofa ane emergency.  for thec officers.  8. Will the event require the closure of public streets?1  The event will require closing streets brieflyi int theF Fairmont Park neighborhood. 9. Whatl benefit will the City of Gastonia receive from this event?  The City will ber recognized ass sponsors on alla advertising materials and ont the back oft the participants' andy volunteers' 5kt t-shirts. The Girls ont the Run! 5kv willp provide Gaston Countyr residents with af fun, healthy, family-friendly event; itp provides ag great opportunity for the City to work withal local non- profita agency whichi is working toi improvet thel lives of Gaston County residents, particularly pre-teen Thef funds from thise event willp providef fulla and partials scholarships' tot the more than 60% of participants whoset familiesr requestf financial assistance. Ina addition, funds willl be used top purchase running shoes fors scholarship recipients whose families request them. Allp proceeds from the Girls ont theF Run5 5Kv wills stayi in ouro county and willl be usedi for our residents.  girisa andt their families.  10. Ife event is ai fundraiser, what will funds be used for?  Ifso,y youy willi need to obtaina an Event] Permitf from the City ofGastonia Engineering Dept., Traffic  Engineer.  3  EXHIBIT E1-2    11. Will thee event bej publicized? Yes X No_ Ifso, give description of advertising used. materials, andt the Gaston Gazette.  The event will! bea advertised to allp program participants att thet time of program registration, ond ourv website, through social media, printed 12. Will the event be open tot the public? Yes_ X No 13. A. Will alcohol be served? Yes_ No_x B. Will alcohol be sold? Yes_ No_ x2  14. List any other organizations or individuals involved in or sponsoring Carolinas HeathCare Systemi ist the event presenting: sponsor. Many local businesses committedi to participate asf fall ands spring 5ks sponsors. We: are currently recruiting  event.  additional spring 5ks sponsors.  15. List all sources of funding received or requested for this event, including the amount of funding received. (e.g., admission or entry fees, donations, Incomet from 5ks sponsors; incomef from participant program fees; income from participant. 5k entryf fees; incomef from upcoming GOTRf fundraising event onf Feb. 5th, Lett the Good1 Times  grants). Run Yes  16. Is there an outside event promoter associated with the event? Ifso, provide name ofpromoter and contact information.  No X  17. The City of Gastonia expects all events to be litter-free. Describe your Volunteers willt thoroughly clean upl Lineberger Park following the event. The City of Gastonia employee whoe emptied thet trash containers followingl lasty year's 5ko commented: abouti how  clean-upi plans during and after the event. clean thep park wasv when he arrived.  lfso, you willi need to obtaint the appropriate ABC permit from the City of Gastonia. A.L.E. officer.  4  EXHIBIT E1-3    SUPPLEMENTALI INFORMATION  1.  Describe the Mission of your organization. (May attach mission  statement).  Girlso ont thep Runo ofGaston County/smission: istoir inspire girist tob bej joyful, healthya andc confident usingaf fun,  Girlso ont theF Runisali life-changing, experientiall learnings programf for girls ages eightt tot thirteeny years old.T experience-based curriculum which creativelyi integrates running. esteeme enhancing, upiftingy workouts. Theg goald ofthep programi istoe encouragep positivee emotional, social, Thep program combinest trainingf fora3.1n miler runninge event withs self- theF Runi istoe eduçate ande empowers girls ata ane early ageir inc ordert top preventt thec displayo ofat-riska activitiesi inthef mental, future. spirituala andp physicald development." The objective of Girison disorders, early onseto ofs sexuala activity,s sedentaryl lifestyle, depression, suicidea attempts ando confrontationsy witht thej juvenile Atriska justices activitiesi system. includes substance/alcohol. use, eating  2. Describe target population being served by organization.  Girls ont the Run of Gaston County'st target populationi is 3rd-8thg grades girisl livingi in Gaston County. We serves girisa attending Gaston Countys Schools, private schools, ando charters schools. Ina addition, our programi includes programs att the Erwin Community Center andt the West Gastonia Boys and Girls  Club.  3. Whati is the number of clients served annually by your organization.  Girls ont the Run ofG Gaston County serves approximately: 1,000-1,200 Gaston Countys girlsa annually. 4. Has your organization received services from the City of Gastonia within the last 24 months? If so, describe the event, date and type of services The Cityo ofG Gastonia provided thes same In Kinds services requested heret for our 2014  received.  and 2015 Girls ont the Run Spring 5ks.  Thet undersigned certifies that thei information provided above is correct.  Kadlun A bogu Signature  Eyuuliv Duudkay  Title  5  EXHIBIT E1-4    GATREND ELNT Mile1>  KEMSWICKO CIR CAREITONOR PEACHTREE ST  CLNTONE   e  -  N77EANVI HOGOOMDDa  raN  1SHISEV2NE  ISH HOSAHOS ISJ IANISIHOS  geIw>  EL MHVd  IS. IANISIHOS  EXHIBIT E1-5    Dlaun ysu/ues  GOTR Medals     p    r  00  - o  : /  33  &o  0 0  M    EXHIBIT E1-6    2016 Giris ont the Run Spring 165 5k presented by Carolinas HealthCare System Budget  Income Race Entries Sponsors Total Income Expenses Permits Course Recertification EntryForms Race bibs PortaJ Jons T-shirts Supplies Publicity Total Expenses Net Income  $12,000 $5,000 $17,000  $105.00 NA $500.00 $1,800.00 $200.00 $5,000.00 $300.00 $500.00 $8,405.00 $6,705.00  EXHIBIT E1-7    MEMORANDUM  DATE: TO: FROM: THRU:  February 18, 2016 Edward C.J Munn, City Manager Tucker. Johnson, PE, Assistant City) Engineer Rusty Bost, PE, City Engineer  SUBJECT: ITEM FORI MARCH 1,2016, CITY COUNCIL MEETING  FINAL RECORDING PLAT BETHESDA OAKS PHASE: 3A MAP1  MREC DT Bethesda Oaks LLCI has submitted a final recording plat for their property located on the south side of Titman Road between South New Hope Road and Lowell- Bethesda Road to be known as Bethesda Oaks Phase 3A Map 1. Phase 3A Map 1 contains 11 single-family lots. Approval of this plat will increase the total number of platted lots to 11 of84 maximum. The property is located within the Gastonia Corporate The Gastonia Planning Commission approved the preliminary subdivision plat by a unanimous vote on May 9, 2013 subject to the conditions recommended by the City  limits andi is zoned] PDI PRD.  Engineer in aj memoi tot the Commission dated April 29, 2013.  Public water ands sewer will servet the lots.  The owners plan to post a bond for the public improvements. This final plat or any portion ofi its recordation is subject to the bond being reviewed and approved by the City Attorney's office. No building permit will be issued until the bond is approved and final This final subdivision plat is in substantial conformance with the plans as originally submitted and meets requirements of the Gastonia Subdivision Ordinance.  plati is recorded.  Therefore, this plati is RECOMMENDED for approval. (Presentation to be made by: Rusty Bost) D TUCKERJOHNSON, PE Assistant City Engineer  EXHIBIT 1-1    OLDE OAKLND  CDOVELN  AUTUIMNE DR  AUTUMN DR  TITMAN RD  LAUREL OAKLN  SUBJECT SITE  SAND POST OAK CT  OAKLN  -  TURKEY  EXHIBIT 1-2    g5  C  B  APIN  EXHIBIT 1-3    MEMORANDUM  DATE: TO: FROM: THRU:  February 18, 2016 Edward C. Munn, Cityl Manager Tucker Johnson, PE, Assistant City Engineer Rusty Bost, PE, Director of Engineering /C City Engineer  SUBJECT: MARCH1,2016, CITY COUNCILMEETING  FINAL RECORDING PLAT  CATAWBA HILLSTOWANHOMES PHASE4MAPS  Craft Holdings Two, LLC has submitted a final recording plat for their property to be known as Catawba Hills Townhomes--Phase 4 Map 5. Phase 4 Map 5 contains 11 townhome units. Approval of this plat will increase the total number of platted townhome units to 43 of the 228 approved maximum number for the project. The property is located between Beaty Road and Stroupe Road on the north side of Catawba Creek. The property is located within the Gastonia Corporate limits and is zoned PD The Gastonia Planning Commission approved the preliminary subdivision plat by a unanimous vote on June 7, 2001 subject to the conditions recommended by the City  PRD.  Engineer in ar memo tot the Commission dated May 29, 2001.  Public water ands sewer will serve the lots.  The owners plan to post a bond for the public improvements. This final plat or any portion ofi its recordation is subject to the bond being reviewed and approved by the City Attorney's office. No building permit will be issued until the bond is approved and final This final subdivision plat is in substantial conformance with the plans as originally submitted and meets requirements of the Gastonia Subdivision Ordinance.  plat is recorded.  Therefore, this plati isl RECOMMENDED: for approval. (Presentation to be made by: Rusty Bost) TUEKERJOINSON,PE A Assistant City Engineer  EXHIBIT 2-1    REAE  TER  RRSS  COLA  ARD DR  6  SUBJECT SITE  FORESTWOOD CT  DR  MPIEAERTO  ANIDO  EXHIBIT 2-2    EEELEEE    EXHIBIT 2-3    MEMORANDUM  DATE: TO: FROM: THRU:  February 19,2016 Edward C. Munn, City Manager Tucker Johnson, PE, Assistant City Engineer Rusty Bost, PE, City Engineer  SUBJECT: ITEM: FORI MARCH 1, 2016, CITY COUNCILMEETING  FINAL RECORDING PLAT VILLAGE @ 5TH AVENUE PHASE21 MAP2  B& CLand Holdings, LLC has submitted a final recording plat for their property at the southern end of Sherman Street, between Linwood Road and W. Fifth Avenue, to be known as Village @ 5th Avenue Phase 21 Map 2. Phase 21 Map 2 contains 35 single family lots. Approval of this plat will bring the total number of platted lots to 141 of 142 maximum. Thej property is located within the Gastonia Corporate limits and is zoned PD The Gastonia Planning Commission approved the preliminary subdivision plat by a unanimous vote onl November3 3,2005 subject to the conditions recommended by the City  PRD.  Engineer in a memo to the Commission dated October 25, 2005.  Public water and sewer will serve the lots.  The owner plans toj post al bond for the sidewalk and street trees. This final plat or any portion ofi its recordation is subject to the bond being reviewed and approved by the City Attorney's office. No building permit will be issued until the bond is approved and final This final subdivision plat is in substantial conformance with the plans as originally submitted and meets requirements of the Gastonia Subdivision Ordinance.  plat isi recorded.  Therefore, this plati is RECOMMENDED for approval. (Presentation tol be made by: Rusty Bost) S0 - Tucker. Johnson, PE Assistant City Engineer  EXHIBIT 3-1    NBVp  FRANKLIN  MARSHALLAVE  EW'SECOND AVE  TMRD  SIMMONS ST  ADAMS AVE  PARKDALE  AND AVE  SIMMONS ST  PARKDALEA AVE  URITH  MYRTLEWOODS DR WFIFTH AVE SUBJECT SITE  HUGHES AVE  WSIXTHAVE,  WS SEVENTHAVE:  CHERRY PARKI  T SHERMAN ST  DR  WHITE LN-  SUBJECT SITE  MONUMENTA AVE  HN AVE  ARCHWIOODT  A'AVE  LINWOOD RD  EXHIBIT 3-2    VILLAGE @5ht AVENUE PHASE 2, MAP 2 TOYNHIP. COUNTY, NORTLC CARDLINA TRUE uC  EXHIBIT 3-3    MEMORANDUM  DATE: TO: FROM: THRU:  February 11, 2016 Edward C.I Munn, City Manager Jason Wallace, Civil Engineer II Rusty Bost, City Engineer  SUBJECT: Item for March 1, 2016 City Council Agenda  RESOLUTION ADOPTING PRELIMINARY ASSESSMENT AND SETTING THE PUBLIC HEARING TIME. AND DATE FOR' THE PETITION FORI LOCAL NFROVEMENIS-SEVIRI LINE EXTENSION FOR. A PORTION OF  BARRINGTON DRIVE INSIDE CORPORATELIMITS  The Engineering Department has received aj petition for local improvements to install a sanitary sewer line to serve Barrington Drive. The petition requests that the sanitary sewer system of the City of Gastonia be extended serve this street as described in the Resolution Adopting Preliminary Assessment, pursuant to Article 10 of Chapter 160A of Currently, there are seven (7) property owners within the area petitioned that would benefit from this sewer line extension. The petition was signed by five (5) property owners. A copy of the City Engineer's Certificate of Sufficiency is attached for your The sanitary sewer line extension is requested by those property owners in accordance with Chapter 14, Article II, Division 2, Section 14-0144(b)(1) of the Gastonia Code of Ift the City Council determines that the sanitary sewer line extension should be made pursuant to Section 14-144(b)(1), a Preliminary Assessment Resolution must be adopted in accordance with G.S. 160A-223 establishing a time and place for aj public hearing to bel held to receive public comment concerning this extension. This Resolution Adopting Preliminary Assessment and Setting Date and Time of Public Hearing will be available for adoption, ift the City Council sO chooses, at the March 1,2 2016 City Council: meeting.  the North Carolina General Statutes.  review. Ordinances.  (Presentation: Rusty Bost) h Wali JASON WALLACE, PE Civil Engineer III Rut Bot RUSTY BOST, PE Director of] Engineering/City Engineer S16001 Attachments  EXHIBIT 4-1    CERTIFICATEC OF SUFFICIENCY  Barrington) Drive SEWER  I, Curtis C. Bost, III, City Engineer of the City of Gastonia, North Carolina, do hereby certify that I have investigated the sufficiency of the foregoing petition under the requirements of Section 14-144(b)(1) of the Code of Ordinances of the City of Gastonia, North Carolina andi findt that five (5) owners oft the property abutting on said street(s),outof at total of seven (7) owners of said property, have duly signed said petition, and that said owners signing represent at least a majority in number of the owners of the property abutting thereon and at least a majority of all the linear feet of frontage of the lands  abutting on said street(s).  This thel 19th day of February,2016.  CURTIS C.1 BOST,III,PE Director of Engineering/City. Engineer  S16001  EXHIBIT 4-2    RESOLUTION, ADOPTING: PRELIMINARY ASSESSMENT. AND SETTING. DATE AND TIME OF PUBLICI HEARING  (Barrington Drive- Sewer)  WHEREAS, the City Council oft the City of Gastonia has determinedi that itr may bei int the best interest of the City to extend its sanitary sewer system and that in order to provide such extension it would be necessary to assess part oft the costt thereof upon the real property benefited thereby; and WHEREAS, aj petition has been received requesting such extension and such petition has been signed by NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council oft the City of Gastonia, North Itis intended thatt the sanitary sewer system oft the City of Gastonia be extended from ane existing sewer line manhole located inl Barrington Drive, and then extending in a southerly direction from existing sewer line for an approximate distance of4 420 feet along Barrington) Drive, pursuant to Article 10 of Chapter 160A of Itis proposed that thet total cost ofs said extension, not to exceed $266.00p per lot or parcel, shall! hereafter be assessed upon the benefited properties ont the basis oft the number ofl lots or parcels abutting the proposed Itis proposed that the assessments herein provided for shall be payable in cash, or ifa any property owner shall SO elect the option ofp paying the assessment: ini five (5) equal annual installments, ten (10)e equal annual installments for certain qualifying petition signers, said installments to bear interest at the rate of eight (8) Ap public hearing on all matters covered by this resolution shall bel held at 6:00 PM ont the 5th day of April,  greater than 50% ofthef frontage ofthep property tol bel benefited;  Carolina, that:  thel North Carolina General Statutes.  extension.  percent per annum.  2016i int the City Council Chamber at City Hall, Gastonia, North Carolina.  Adoptedt this thel 15 day of March 2016.  Mayor. John D. Bridgeman  ATTEST: City Clerk S16001  EXHIBIT 4-3    Page 1 of1  NOTE: Include Water & Sewer Taps when Quoting Net Assessments. BARRINGTON DRIVE SEWER STREET: Barrington Drive  Date: Update: File No. Project No. S16001  2/11/2016  FROM: 3505 Barrington Dr. PID# IO 141144 141141 I $  TO: Kendrick Road TAPFEES WATER SEWER  ASSESSMENT AMOUNT $ 266.00 $ 266.00 $ 266.00 $ 266.00 $ 266.00 $ 266.00 $ 266.00 $ 1,862.00  PROPERTY OWNER/ADDRESS Daniel & Veral Huntsinger 3504 Barrington Drive Trent & Shana Conard 3504 Barrington Drive 3508 Barrington Drive Shawn & Tracy Davis 3509 Barrington Drive Randall Duncan 3512 Barrington Drive James &. Janet Morris 3513 Barrington Drive 7* Michael & Reneel Ramsey 3516 Barrington Drive  TOTAL $ 266.00  $  $675.00 $ 941.00 $675.00 $ $675.00 $ 941.00  3* Marion Sanchez, Adrianal Echeverri 141145  $ $ $  941.00  141140 141146 141139 I $ 141147 I $  $  $  266.00  $675.00 $ 941.00 $675.00 $ 941.00  $3,375  $ 5,237.00  Denotes Petition Signer I/OI Inside/Outside Cityl Limits  EXHIBIT 4-4    SEWER PETITION FOR BARRINGTON DRIVE  Oocome PROPOSED SEWER  PETITION BOUNDARY PETITION SIGNER  EXISTING SEWER  141144  141  141145 141146 512  141140  141147  EBOROERO  RE 2  SITE  ) VICINITY MAP  KENDRICK B  025_50 100 150 200  Feet  EXHIBIT 4-5    MEMORANDUM  Date: To: From: Subject:  February 22, 2016 Edward C. Munn, City Manager  Rusty Bost, PE, Director of Engineering/City Engineer Item for the March 1, 2016 Council Agenda  BUDGET AMENDMENT# 16-027 TO CLOSE OUT THE WEST DAVIDSON The West Davidson Avenue Bridge Project is complete and ready to close out and utilized approximately 80% funding undert the Federal Bridge Replacement Program administered by NCDOT. In closing out thel Project, several items are deemed ineligible for Federal/State funding, including certain water and sewer costs. This Budget Amendment moves funds from the Water and Sewer CIP ($59,155) to the Transportation CIP to cover final close out costs.  AVENUE: BRIDGE PROJECT  RECOMMENDATION:  Itis therefore recommended that thel budget amendment be approved.  Presentation (Rusty-Bost) lohBat Rusty Bost, PE Attachment  Director of] Engineering/City Engineer  EXHIBIT 5-1    City of Gastonia Budget Amendment  Budget) Dept Amendment#  CBF 16-027  ADDITIONALI FUNDS (Councilapprove) TRANSFERS BETWEEN FUNDS (Councila approves) COUNCIL: MEETING: DATE:  Page2of2. For Budget Use Only. Existing Budget  March 1,2016 Account Number  Increase (Decrease).  Revised Budget  Account Description  Street Improvement Capital Projects West) Davidson! Bridge Replacement General Infrastructure Transfers Between) Funds Transfer from W&S Capital Projects Water & Sewer Capital Projects Collection System Improvements Utility System] Improvements Transfers Between) Funds Transfert to Street) Imp Capital Projects  263-866-75010 263-990-397462  $59,155 $59,155  ($52,955). $0  $6,200 $59,155  ($59,155) $554,939 $59,155  $495,784 $59,155  462-990-91263  $0  Doest thisa amendmenta adverselyi impacty your operation? IfYes- Whatist thei impact?  Yes  No  REASONI FORA ADJUSTMENT SIGNATURES DATE APPROVALS AB  Transfèr fundingf from W&S Capital Projects Fundt to cover deficit balance.  ORIGINATOR  DEPARTMENTI HEAD CITYC COUNCIL  DATE 2/25/16 DATE  Malagngau 3-3516 Kenksy Boot  CITY MANAGER V n  EXHIBIT 5-2    City of Gastonia Budget Amendment  Budget Dept Amendment#  CBF 16-027  ADDITIONALFUNDS (Coumcilapprove) TRANSFERS BETWEENI FUNDS (Councilapproves) COUNCIL: MEETING, DATE:  Page 1of2 For Budget Use Only Existing Budget  March 1,2016 Account Number  Increase (Decrease)  Revised Budget  Account] Description  Street Improvement Capital Projects West) Davidson! Bridge Replacement Professional Services General Infrastructure NCI Department ofT Transportation  263-866-04000 263-866-75010 263-866-348000  ($3,353) ($225,266) $172,311 ($228,619) $175,597  $3,353  $O ($52,955). ($53,022)  Doest thisa amendment adversely impacty youroperation? IFYes- Whatis ist thei impact?  Yes  No  REASONI FORA ADJUSTMENT SIGNATURES DATE APPROVALS JATE APLI6  Tor reducer revenue ande expenditures forr reimbursement thaty willr not ber received..  ORIGINATOR CITYN MANAGEK  DEPARTMENTI HEAD CITY COUNCIL  DATE 2/25/16 DATE  Vaurgpw.dage 2-25-16 Rusk Bm  EXHIBIT 5-3    City ofGastonia Budget Department Monthly Financial Report Fiscal Year 2016 Month Ending. January 31,2016  JASTONIA Grt Place. Gut People. Grat Promise.  Through. January, all funds are operating as expected. Whent takingi into account all funds, with 58.3% ofthe  fiscal year completed, year-to-date expenditures are at 55.6%.  Key Indicators by Fund Monthly $8,836,318 $4,585,824 $4,250,494 $5,867,966 $47,682,542 $5,599,720 $268,246 $3,044,902 $2,326,277 $718,625 $210,325 $171,333 $38,992 $400,991 $370,959. $30,032 $275,598 $165,156 $110,442  Fiscal Ycar to Date $39,689,185 $33,096,473 $6,592,712 $44,469,007 $3,213,535 $21,173,550 $17,048,790 $4,124,760 $1,478,993 $1,547,041 (S68,049) $2,740,551 $3,091,850 ($351,299) $1,246,805 $1,461,507 ($214,702)  % 67.38% 56.19% 62.35% 58.14% 60.60% 48.80% 53.85% 56.33% 53.38% 60.22% 49.73% 58.29%  % 66.18% 56.63% 62.14% 59.05% 57.90% 54.93% 54.35% 54.13% 54.99% 52.03% 40.24% 53.93%  Fund General Fund Revenues Expenditures Difference Electric) Fund Revenues Expenditures Difference Water & Sewer) Fund Revenues Expenditures Difference Stormwater Utility Fund Revenues Expenditures Difference Solid Waste Fund Revenues Expenditures Difference Transit System Revenues Expenditures Difference  Fiscal Year Budget $58,900,535  Budget Expected Variance  1.20% -0.44% 0.21% -0.91% 2.70% -6.13% -0.50% 2.20% -1.61% 8.19% 9.49% 4.36%  $76,480,107  $34,937,336  $2,746,473  $5,134,252  $2,507,135  58.3% oft the FY 2015/2016 has been completed.  Pagel  EXHIBIT 6-1    Monthly. Financial Report, January 2016  CityofGastonia  Revenues by Fund  80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  1  GeneralFund Electric Fund Water/Sewer Stormwater Fund Solid Wastel Fund Transit) Fund  Fund  "FYTD Budget  FYTD) Received  Expenditures by Fund  80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  General) Fund Electric) Fund Water/Sewer Stormwater Solid Waste Transit Fund  Fund  Fund "FYTD) Expenditures  Fund  "FYTDI Budget  Page2  EXHIBIT 6-2    Monthly. Financial Report, January 2016  City of Gastonia  General Fund Financial Summary  January 2016  General Fund revenues exceed expenditures by $6,592,712 overall tracking as expected. Revenues are above expectations and expenditures are slightly below expectations year to date. Property tax: revenues are .8% above  expectations and Sales Taxi revenues: are 4.5% above expectations: yeart to date.  Revenues Monthly % Exp/Rec 31.93/23.95 7.35/6.27 6.95/6.51 17.76/38.34 1.97/0.00 2.59/0.00 5.27/0.00 6.83/11.44 8.01/8.33 0.00/0.00 27.97/0.00 3.91/15.00 Expenditures Current Month Bxpenditures $3,090,532 $34,383 $19,824 $598,170 $19,829 $139,397 $194,170 $498,069 $457 ($421,199) $412,191 $4,585,824  YID% Exp/Rec 88.33 /89.14 32.98 /37.48 55.60 1: 57.80 100.52 /118.19 48.36 /14.46 90.42 /92.62 14.03 /15.86 62.65 /54.36 56.09 /58.33 0.00 /0.00 39.14 /29.67 66.18 /67.38 39,689,185  YIDSSS Received 26,903,924 5,643,314 2,019,054 21,866 130,687 2,183,768 90,202 738,189 1,925,000 0 33,181  YIDSSS Over/Under 243,481 677,251 76,933 3,270 (306,487) 51,949 10,392 (112,580) 74,030 0 (10,591) 707,648  Category Ad Valorem Taxes Sales Tax Fees Investment Earnings State Transfers Funding for Roads Operating Grants Other) Revenues Transfers Appropriated Fund) Balance Non-recurring Grants TOTALI REVENUE  Total Budget 30,182,773 15,057,800 3,493,024 18,500 904,000 2,357,685 568,848 1,357,971 3,300,000 1,548,100 111,834 58,900,535  YTD% Exp/spent 55.15 /57.03 36.24 /30.96 42.80 /51.08 56.62 16 60.05 26.37 /4 45.75 56.64 /56.65 48.42 /54.84 81.32 /58.28 54.60 /36.57 56.19 /59.06 59.51 /54.16 56.63 I 56.19  YIDSSS Unencumbered Spent 22,803,397 463,449 133,725 4,627,035 200,910 1,144,924 1,042,245 3,489,340 30,538 (3,727,041) 2,887,951 33,096,473 25,804,062  Category Personnel Costs Contracted Services Travel/Training Operational Support Equipment/Captial Outlay Equip Lease & Utilities Maintenance Debt Service Purchases- Resale Reimbursement ofs Services Transfers Out TOTAL EXPENDITURES  Total Budget 39,984,274 1,496,745 261,783 7,705,170 439,170 2,020,871 1,900,418 5,987,127 83,500 (6,310,642) 5,332,119 58,900,535  Balance 17,180,877 1,033,296 128,058 3,078,135 238,260 875,947 858,173 2,497,787 52,962 (2,583,601) 2,444,168  58.3% oft the) FY2015/20161 has! been completed.  Page3  EXHIBIT 6-3    Monthly. Financial. Report, January 2016  CityofGastonia  Generall Fund Financial Summary January, 2016  Revenues Fiscal Year2 2015-2016  Fiscal Expenditures Year2 2015-2016  70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,00 10,00,000   Monthly Actuals  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Noy Dec Jan Feb Mar Apr May Jun  Actuals  CurrentYTD  5XearA Average  CurrentYTD -+SYearA Average  Net Revenue (Loss)s Statement Fiscal Year2 2015-2016  15,000,000 10,000,000 5,000,000 5,000,000 10,000,000 15,000,000  $7,959,679 $6,592,712  Jul  Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Currenty YTD * Ycar Average  Page4  EXHIBIT 6-4    Monthly Financial Report, January 2016  City of Gastonia  Electric Fund Financial Summary  January 2016  Electric Fundi revenues exceed expenditures by $3,213,535. Revenues are slightly above expectations and expenditures are slightly below expectations year to date. Electric sales are above expectations year to date  Electric .4%. $30,042.  by  fees arel below expectations year to datel by 7.7% and other revenues are above expectations by  Revenues Monthly % ExpRec 8.06/7.57 26.45/25.32 6.10/16.44 6.14/6.39 5.49/0.00 0.00/0.00 1.72/7.67 Expenditures Current Month Bpenditures $261,832 $34,528 $676 $181,462 $9,036 $39,734 $65,791 $1,406 $4,605,309 $144,947 $255,000 $5,599,720  YTD % Exp/Rec 62.17 16 62.61 80.84 /73.12 34.07 /69.63 64.80 / 68.85 38.41 / 0.00 0.00 /0.00 62.14 /62.35 47,682,542  YIDSSS Received 46,662,059 502,705 6,963 510,815 0 0  YIDSSS Over/Under 326,427 (53,070) 30,042 3,556 (145,958) 0 160,998  Category Electric Collections Fees Investment! Earnings Other Revenues Transfers Appropriated: Fund) Balance TOTALREVENUE  Totall Budget 74,530,532 687,500 10,000 741,933 380,000 130,142 76,480,107  YID% Exp/Spent 56.17/57.67 46.37 /47.38 34.39 /21.36 58.43 /53.98 42.10 /42.13 55.52 /56.52 52.44 /58.03 58.33 58.33 59.79 158.51 56.07 /59.43 58.34 15 58.33  YIDSSS Unencumbered Spent 2,025,980 401,931 8,936 1,226,821 96,051 255,630 545,125 9,840 36,827,040 1,286,653 1,785,000  Category Personnel Costs Contracted Services Travel/Training Operational Support Equipment/Captial Outlay Equip) Lease & Utilities Maintenance Debt Service Purchases Resale Reimbursement Transfers Out TOTAL: EXPENDITURES  Total Budget 3,512,970 848,228 41,842 2,272,682 228,000 452,267 939,465 16,869 62,942,909 2,164,875 3,060,000 76,480,107  Balance 1,486,990 446,297 32,906 1,045,861 131,949 196,637 394,340 7,029 26,115,869 878,222 1,275,000  of Services  59.05 15 58.14 44,469,007 32,011,100  58.3% oft thel FY 2015/2016 has been completed.  Page5  EXHIBIT 6-5    Monthly Financial Report, January 2016  CityofGastonia  Electric Fund Financial Summary January,2016  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year2015-2016  80,000,000 70,000,000 60,90,000 50,000,000 40,000,000 20,000,000 10,000,000  80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  - - MonthlyA Actuals  - - Monthly/ Actuals  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Noy Dec Jan Feb Mar Apr May Jun  CurrentYTD  5YearA Average  CurrentYTD  NetR Revenue (Loss) Statement Fiscal Year2 2015-2016  6,000,000 4,000,000 2,000,000  $3,213,535 $2,082,328  -2,000,000  Aug  Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Current YTD - 5Year Average  Page6  EXHIBIT 6-6    Monthly. Financial Report, January 2016  City ofGastonia  Water & Sewer Fund Financial Summary  January 2016  Water & Sewer Fundi revenues exceed expenditures by $4,124,760 overall tracking as expected. Revenues are above expectations and expenditures are below expectations year to date. Water & Sewer sales are above expectations year to datel by $797,583: mainly duet tol heavy rains int the month ofOctober and) December. Water &  Sewer fees are above expectations year to datel by $160,940.  Revenues Monthly % Exp/Rec 8.52/8.67 9.55/14.12 5.77/27.64 6.10/23.43 0.26/4.85 0.00/0.00 1.69/8.72 Expenditures Current Month Expenditures $622,432 $91,666 $3,175 $427,857 $11,236 $300,115 $239,458 $325,541 $204,797 $100,000 $2,326,277  YTD% Exp/Rec 58.26 16 60.61 55.93 / 79.63 40.08 / 156.67 37.13 1 79.67 98.05 16 69.44 0.00 / 0.00 57.90 /60.60 21,173,550  YTDSSS Received Over/Under 20,551,274 540,769 10,675 64,458 6,374 0  YTDSSS 797,583 160,940 7,944 3,404 (26,560) 0 943,311  Category Water & Sewer Fees Assessments Investment Earnings Other Revenues Appropriated) Fund Balance TOTALREVENUE  Total Budget 33,906,095 679,114 6,814 8,000 92,828 244,485 34,937,336  YTD% Exp/Spent 54.32 /53.09 48.61/ /53.69 45.21 /44.71 54.31/51.18 34.78 /20.99 55.80 / 61.05 41.38 /45.64 60.60 / 30.49 56.46 /: 59.88 58.35 1: 58.33  YIDSSS Unencumbered Spent 4,508,384 988,576 24,435 3,254,173 37,020 2,156,449 1,263,735 2,262,285 1,853,733 700,000  Category Personnel Costs Contracted: Services Travel/Training Operational Support Equipment/Captial Outlay Equipl Lease & Utilities Maintenance Debt Service Reimbursement ofServices Transfers Out TOTALI EXPENDITURES  Total Budget 8,491,310 1,841,099 54,650 6,357,679 176,371 3,532,146 2,768,750 7,419,461 3,095,870 1,200,000 34,937,336  Balance 3,982,926 852,523 30,215 3,103,506 139,351 1,375,697 1,505,015 5,157,176 1,242,137 500,000  54.93 I 48.80 17,048,790 17,888,546  58.3% oft the FY2015/2016 has been completed.  Page7  EXHIBIT 6-7    Monthly. Financial Report, January 2016  CilyofGastonia  Water & Sewer) Fund Financial Summary January, 2016  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year2 2015-2016  40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000  40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000  LEL MonthlyA Actuals  - Monthly. Actuals  - Currenty YTD  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Noy Dec Jan Feb Mar Apr May Jun  CurrentYTD  5YearA Average  NetF Revenue (Loss) Statement Fiscal Year2 2015-2016  6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 -1,000,000  $4,124,760  $2,547,821  Jul Aug Sep  Oct Nov Dec Jan Feb Mar Apr May Jun  Currenty YTD  Year  Page8  EXHIBIT 6-8    Monthly Financial Report, January 2016  CityofGastonia  Stormwater Utility Fund Financial Summary  January 2016  Stormwater) Fund expenditures exceed revenues by $68,049 duet toi the transfer of funds to Stormwater Capital Projects. Revenues are slightly below expectations and expenditures are above expectations  to date. year  Stormwater collections arel below expectations year to date by $13,551.  Revenues Monthly % Exp/Rec 8.38/8.26 36.92/8.16 6.02/21.56 0.00/0.00 0.00/0.00 2.02/7.66 Expenditures Current Month Expenditures $33,408 $0 $0 $21,611 $365 $3,769 $50,313 $61,868 $171,333  YTD% Exp/Rec 58.46 /57.92 86.60 /63.83 37.15 / 93.02 81.32 / 0.00 0.00 /0.00 54.35 /53.85 YTD% Exp/Spent 52.17 / 47.46 18.31 /24.10 17.50/55.42 60.08 / 48.04 57.40 19 99.50 52.79 /51.12 53.68 /55.28 61.07/ /6 67.18 54.13 / 56.33  YTDSSS Received 1,466,224 9,294 605 2,870 0 1,478,993  YTDSSS Over/Under (13,551) (3,316) 363 2,870 0 (13,635)  Category Stormwater Fees Investment Earnings Other Revenues ApmopiatdFumdBalame TOTALREVENUE  Total Budget 2,531,261 14,562 650 0 200,000 2,746,473  YTD$SS Unencumbered Spent 282,547 8,988 2,924 148,943 5,590 63,596 401,378 633,076 1,547,041  Category Personnel Costs Contracted: Services Travel/Training Operational Support Equip Lease & Utilities Maintenance Reimbursement ofS Services Transfers Out TOTALI EXPENDITURES  Totall Budget 595,334 37,300 5,275 310,019 5,618 124,411 726,103 942,413 2,746,473  Balance 312,787 28,312 2,351 161,076 28 324,725 60,815 309,337 1,199,432  58.3% oft the) FY2 2015/20161 has been completed.  Page9  EXHIBIT 6-9    Monthly Financial Report, January 2016  City ofGastonia  Stormwater Fund Financial Summary January,2016  Fiscal Revenues Year2 2015-2016  Expenditures Fiscal Year2 2015-2016  2,500,000 2,000,000 1,500,000 1,000,000 500,000  2,500,000 2,000,000 1.500,000 1,000,000 500,000   MonthlyA Actuals  an MonthlyA Actuals  Jul Aug" Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Noy Dec Jan Feb Mar Apr May Jun  5XearA Average  Current) YTD  5Year Average  Net Revenue (Loss)s Statement Fiscal Year2 2015-2016  150,000 100,000 50,000 50,000 -100,000 -150,000  $66,411  ($68,049)  Jul  Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Currenty YTD  5YearA Average  Page10  EXHIBIT 6-10    Monthly. Financial Report, January 2016  City of Gastonia  Solid Waste Fund Financial Summary  January 2016  Solid Waste Fund expenditures exceed revenues by $351,2991 because ofr major one time equipment purchases. Revenues are below expectations and expenditures are above expectations year to date. Solid Waste other  revenues: are above expectations year to date by $7,817.  Revenues Monthly % Exp/Rec 7.96/9.59 8.13/11.96 14.22/8.33 0.00/0.00 3.03/7.81 Expenditures Current Month Expenditures $157,722 $118,297 $0 $32,096 $0 $37,958 $29,854 ($4,968) $370,959  YTD9 % Exp/Rec 60.62 16 60.83 63.97 11 142.93 61.01 158.33 0.00 10.00 54.99 /53.38 YTD% Exp/Spent 56.37 15 57.04. 42.90 /49.48 37.97 /91.25 55.74 151.74 0.00 11 100.24 55.66 1: 57.05 68.58 1S 99.08 46.37 1 70.06 52.03 1 60.22  YTDSSS Received 698,283 14,150 2,028,117 0 2,740,551  YTD$S$ Over/Under 2,396 (93,060) 7,817 0 (82,847)  Category Fees Other Revenues Transfers Appropriated] FundBalance TOTALREVENUE  Totall Budget 1,147,950 9,900 3,476,769 499,633 5,134,252  YTD$$S Unencumbered Spent 1,128,584 755,000 1,551 251,165 415,639 267,387 310,899 (38,376) 3,091,850  Category Personnel Costs Contracted Services Travel/Training Operational Support Equipment/Captial Outlay Equipl Lease & Utilities Maintenance Reimbursement ofServices TOTAL: EXPENDITURES  Total Budget 1,978,739 1,526,000 1,700 485,464 414,633 468,695 313,800 (54,779) 5,134,252  Balance 850,155 771,000 149 234,299 201,308 (1,006) (16,403) 2,901 2,042,402  58.3% oft the) FY 2015/20161 hasl been completed.  Page1 11  EXHIBIT 6-11    Monthly Financial. Report, January. 2016  CityofGastonia  Solid Waste Fund Financial Summary January,2016  Revenues Fiscal Year2015-2016  Expenditures Fiscal Year2 2015-2016  5,000,000 4,000,000 3,000,000 2,000,000 1,000,000  5,000,000 4,000,000 3,000,000 2,000,000 1,000,000  - MonthlyA Actuals  I  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  CurrentYTD  4YearA Average  MonthlyA Actuals  CurrentYTD  4Year Average  NetR Revenue (Loss)s Statement Fiscal Year2 2015-2016  600,000 400,000 200,000 -200,000 400,000  $401,855  ($351,299) 4YcarA Average  Jul Aug Sep  Oct Noy Dec Jan Feb Mar Apr May Jun  Current) YTD  Pagel 12  EXHIBIT 6-12    Monthly Financial Report, January 2016  City of Gastonia  Transit System Financial Summary  January 2016  Transit Fund expenditures exceed revenues by $214,702 overall tracking as expected. Revenues and expenditures are above expectations year to date. Operating Grant funds are above expectations year to date by $258,069.  Revenues Monthly % Exp/Rec 8.01/7.26 6.27/0.00 23.00/16.98 2.07/0.00 9.97/8.29 0.00/0.00 3.32/10.99 Expenditures Current Month Expenditures $105,829 $14,718 $0 ($2,503) $0 $1,059 $19,401 $26,652 $165,156  YTD% Exp/Rec 60.17/ /57.37 14.42/0.00 38.78 /60.40 4.28 /0.36 58.83 15 58.06 0.00 /0.00 40.24 /49.73 YID% Exp/Spent 57.03./58.76 60.65 /60.20 3.85 /13.53 52.86 /30.20 6.33 /84.19 47.64 /58.81 41.14 / 150.06 53.95 /58.54 53.93 / 58.29  YTDSSS Received 126,503 113 721,044 818 398,328 0 1,246,805  YIDSSS Over/Under (6,172) 113 258,069 (8,833) (5,286) 0 237,890  Category Fees Investment] Earnings Operating Grants Other Revenues Transfers Appropriated Fund) Balance TOTALREVENUE  TotalBudget 220,500 0 1,193,849 225,500 686,069 181,217 2,507,135  YIDSSS Unencumbered Spent 763,980 62,574 433 126,951 182,936 8,430 227,591 88,613 1,461,507  Category Personnel Costs Contracted Services Travel/Training Operational Support Equipment/Captial Equipl Lease & Utilities Maintenance Reimbursement ofServices TOTALI EXPENDITURES  Total Budget 1,300,159 103,948 3,200 420,375 217,290 14,334 59,050 388,779 2,507,135  Balance 536,179 41,374 2,767 293,424 34,354 5,904 161,188 (29,563) 1,045,628  Outlay  58.3% oft the) FY2015/20161 hasl been completed.  Page1 13  EXHIBIT 6-13    Monthly. Financial. Report, January 2016  City of Gastonia  Transit Fund Financial Summary January,2016  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year2 2015-2016  2,500,000 2,000,000 1,500,000 1,000,000 500,000 -500,000  2,500,000 2,000,000 1,500,000 1,000,000 500,000    luin MonthlyA Actuals  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  MonthlyA  CurrentY YTD  5YearA Average  CurrentYTD  5Year Average  NetF Revenue (Loss) Statement Fiscal Year2 2015-2016  600,000 400,000 200,000 -200,000 -400,000 -600,000  ($214,702) ($287.261)  Jul Aug Sep  Oct Nov Dec Jan Feb Mar Apr May Jun  CurrentY YTD  5YearA Average  Page14  EXHIBIT 6-14    Monthly Financial Report, January 2016  City of Gastonia  City of Gastonia  Monthly and Year-to-Date Expenditure Report Operating Budget Summary by Department - January, 2016  Department ACM-Public Services Administrative Services City Manager Electric Engineering/Streets Fleet Services/Transit Financial Services Fire Services Golf Course Legal MaretingCommmicmtions Mayor/Council Planning & Development Srvs. Planning Grants Police Services Public Works Public) Infrastructure Recreation & Cultural Services Solid Waste Stormwater Transit Water/Sewer Sub-total *** TOTAL OPERATING  Total Current Month Budget Expenditures YTD Spent  YTD% Unencumbered Spent 45.69% 63.959 % 46.73 % 58.1% 29,857,878 51.52.% 50.57% 53.289 % 58.01% 0% 54.73% 49.98% 67.46.% 67.01 % 37.7% 57.09:% 56.07 % 55.48 % 54.97 % 60.32% 47.559 % 58.25% 47.319 % 16,146,409 884,440 55.60% 75,625,275 55.609 % 75,625,275  75,724 3,548,312 503,588 71,255,232 $5,199,774 3,134,052 1,294,814 4,821,000 11,734,266 0 424,895 122,504 454,606 1,402,725 740,864 17,224,700 $1,383,409 8,444,465 163,160 5,964,483 5,189,031 1,077,957 2,118,356 30,641,466 $2,021,479 170,336,200 $12,390,844 170,336,200 $12,390,844  $1,223 $174,574 $28,916 $206,708 $84,331 $459,521 $962,393 $0 $30,732 $7,939 $12,054 $64,917 $34,880 $722,998 $13,022 $408,393 $375,927 $59,152 $138,504  34,595 2,269,305 235,322 41,397,354 1,614,813 654,781 2,568,846 6,806,570 0 232,529 61,232 306,659 939,926 279,310 9,833,717 4,735,133 90,522 3,278,525 3,130,226 512,588 1,233,916 14,495,057 94,710,925 94,710,925  1,279,007 41,129 268,266 1,519,239 640,033 2,252,154 4,927,696 0 192,366 61,272 147,947 462,799 461,554 7,390,983 3,709,332 2,685,958 72,638 2,058,805 565,369  58.3% oft the] FY2 2015/20161 has been completed.  Pagel 15  EXHIBIT 6-15    JASTONIA Great Place. Great People. Great Promise. Department of Financial Services  TO: FROM: DATE:  Mayor and Members of City Council Melody Braddy Director of Financial Services February 19, 2016  SUBJECT: Annual Audit Contract For Fiscal Year Ending June 30, 2016 The City of Gastonia is required to have an annual audit performed by qualified independent auditors. Such auditors are selected through a competitive bid process and the selected firm generally conducts the audit for multiple Martin Starnes and Associates, CPAS, P.A. currently has our audit contract years. for a period of four years beginning June 30, 2013. The attached contract to audit accounts (LGC-205) is required by the Local Government Commission to be  approved by council each fiscal year.  RECOMMENDATION  City staff recommends that the City of Gastonia contract to audit accounts be approved for fiscal year ending June 30, 2016, with Martin Starnes and Associates, CPAS, P.A. The contract for Fiscal Year 2016 is the same amount as last year,  $52,550. Thet funding for this contract is included ini the current  no additional funds are required.  year's budget and  EXHIBIT 7-1    LGC-205 (Rev. 2016) Of_  CONTRACTTO. AUDIT. ACCOUNTS City of Gastonia, NC Primary Governmental Unit N/A  Discretely Presented Component Unit (DPCU)i if applicable  Ont this  10th  day of  February  2016  Auditor: Martin Starnes & Associates, CPAs, P.A. Auditor Mailing Address:  730 13th Avenue Drive SE, Hickory, NC 28602  Hereinafter referred to as The. Auditor City of Gastonia, NC  and and  City Council N/A  (Governing Board(s)) of  hereinafter referred to ast the Governmental (Primary Government) Unit(s),  as follows: agree 2016 The (s) the enterprise internal  (Discretely Presented Component Unit) for the period beginning  The Auditor shall audit all statements and disclosures required by generally accepted accounting principles and additional required legal statements and disclosures of all: funds and/or divisions oft the Governmental (GAAP) Unit non-major combining, and individual fund statements and schedules shall be subjected to the auditing procedures applied int the audit oft thel basic financial statements and an opinion willl be renderedi ini relation to (as applicable) the governmental activities, the business-type activities, the aggregate DPCUS, each major governmental and fund, and the aggregate remaining fund information (non-major government and enterprise 2. At a minimum, the Auditor shall conduct his/her audit and render his/her report in accordance with accepted auditing standards. The. Auditor shall perform the auditi in accordance with Government. Auditing Standards generally ifrequired by the State Single Audit Implementation. Act, as codified in G.S. 159-34. Ifr required by OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations and the State Single Audit Implementation Act, the Auditor shall perform a Single Audit. This audit and all associated workpapers may be subject toi review by] Federal and State agencies in accordance with) Federal and State laws, including the staffs oft the Office of State Auditor (OSA) andt the Local Government Commission (LGC). Ift the audit and/or workpapers are found int thist reviewt tob bes substandard, the results oft thei review may bei forwarded tot the North Carolina State Board have eligibility requirements to be considered major programs in accordance with OMB designate Circular A-133 programs fort the State that of North Carolina. The LGC will notify the auditor and the County and Multi-Health Department oft these A County oraN Multi-County Health] Department may be selected toa audit any oft these programs as major. programs. 3. Ifan entity is determined to be a component of another government as defined by the group audit standards the 4. This contract contemplates an unqualified opinion being rendered. The audit shall include such tests of the accounting records and such other auditing procedures as are considered by the Auditor to be circumstances. Any limitations or restrictions in scope which would lead toag qualification should be necessary fullyexplained in 5. Ift this audit engagement is subject to the standards for audit as defined in Government Auditing Standards, 2011 revisions, issued by the Comptroller General oft the United States, then by accepting this warrants that hel has met the requirements for aj peer review and continuing education as engagement, specified in Government the  July1  2015 and ending  June 30  service fund type, and thei fiduciary: fund types).  funds,  ofCPA Examiners (NC CPAI Board).  County and Multi-County Health Departments: The Office of State Auditor will  certain  entity's auditor will make a good faith effort to comply in a timely manner with the  of the auditor requests group in the  accordance with AU-6 $600.41- $600.42. inan attachment tot this contract.  Auditor  EXHIBIT 7-2    Contract to Audit Accounts (cont.).  City of Gastonia, NC N/A  Governmental Unit  Discretely Presented Component Units (DPCU) ifa applicable  Auditing Standards. The Auditor agrees to provide acopy oft their most recent peer review report regardless of the date oft the prior peer reviewr report tot the Governmental Unit and the Secretary oft the] LGC priort to the execution of the audit contract (See Item 22). If the audit firm received a peer review rating other than pass, the Auditor shall not contract with the Governmental Unit without first contacting the Secretary of the LGC: for a peer review Ift the audit engagement is not subject to Government Accounting Standards or if financial statements are not prepared in accordance with GAAP and fail to include all disclosures required by GAAP, the. Auditor shall Iti is agreed that time is of the essence in this contract. All audits are to be performed and the submitted to the State and Local Government Finance Division (SLGFD) within four months of fiscal report of end. or the audit fee, an amended contract along with a written explanation of the delay must be submitted to the 7. Itis agreed that generally accepted auditing standards include a review of the Governmental Unit's internal control and accounting as same relate to accountability of funds and adherence to budget systems and law requirements applicable thereto; that the Auditor will make a written report, which may or may not be aj ofthe written report of audit, tot the Governing Board setting forth his findings, together with his recommendations part for improvement. That written report must include all matters defined as. "significant deficiencies and material weaknesses" in AU-C 265 oft the AICPA Professional Standards (Clarifed). The Auditor shall file a copy of 8. All local government and public authority contracts for audit or audit-related work require the approval of the Secretary of the LGC. This includes annual or special audits, agreed upon procedures related to internal controls, bookkeeping or other assistance necessary to prepare the Governmental Unit's records for audit, financial statement preparation, any finance-related investigations, or any other audit-related work in the State of North Carolina. Invoices for services rendered under these contracts shall not be paid by the Governmental Unit has been approved by the Secretary of theI LGC. (This also includes any progress billings.) and 115C-447] All invoices for Audit work must bes submitted by email in PDF: format to the Secretary [G.S. oft the] LGC pnstaitisallent Subject line should read "Invoice [Unit Namel. The PDF invoice marked 'approved" with approval date will be returned by email to the Auditor to present to the Governmental Unit for payment. Approval is not required on contracts and invoices for system improvements and similar services ofa 9. In consideration of the satisfactory performance of the provisions of this contract, the Primary Governmental Unit shall pay tot the Auditor, upon approval by the Secretary oft thel LGC, the fee, which includes any cost the Auditor mayi incuri from work paper or peer reviews or any other quality assurance program required by third and State grantor and oversight agencies or other organizations) as required undert thel Federal and State parties (Federal Audit 10. Ifthe Governmental Unit has outstanding revenue bonds, the Auditor shall include documentation either int the tot the audited financial statements or as a separate report submitted to the SLGFD along with the audit notes calculation demonstrating compliance with the revenue bond rate covenant. Additionally, the Auditor should report, be a aware that any other bond compliance statements or additional reports required in the authorizing bond documents need tol bes submitted tot the SLGFD simultaneously with the Governmental Unit's audited financial statements  analysis that may resulti ina additional contractual requirements.  ane explanation ast to whyi in an attachment..  provide audit  Audit reporti is due on: secretary oftheLGC fora approval.  October 31  2016 Ifitb becomes necessary to amendt this year due date  of that  report with the SecretaryofthelGC  the until 159-34  invoice for approval. non-auditing nature.  The invoices must be sent via upload through the current portal address:  Acts. (Note: Fees listed on signature pages.)  Single  otherwise: specified int the bond documents.  unless  Page 2of8  EXHIBIT 7-3    Contract to Audit. Accounts (cont.).  City of Gastonia, NC N/A  Governmental Unit  Discretely Presented Component Units (DPCU)i ifa applicable  11. After completing the audit, the Auditor shall submit to the Governing Board a written shall include, but not be limited to, the following information: (a) Management's Discussion report financial statements and notes oft the Governmental Unit and all ofi its component units prepared and in Analysis, accordance (b) the GAAP, (c) supplementary information requested by the client or required for full disclosure under the the Auditor's opinion on the material presented. The Auditor shall furnish the required number of law, and of (d) report ofa audit tot the Governing) Board as soon as practical after the close oft the accounting period. copies the 12. Ifthe audit firm isi required by thel NC CPA Board or the Secretary oft the LGCt tol have aj pre-issuance review oft their audit work, there must be a statement addedt to the engagement. letter specifying the statement that the Governmental Unit will not be billed for the pre-issuance review. pre-issuance The pre-issuance review includinga must a be performed prior to the completed audit being submitted to the LGC. The pre-issuance 13. The Auditor shall electronically submit the report of audit to the LGCI as a text-based PDF file when (or prior to) submitting the invoice for services rendered. The report ofa audit, as filed with the Secretary oft the matter of public record for inspection, review and copy in the offices of the SLGFD by anyi interested LGC, parties. a subsequent revisions to these reports must be sent to the Secretary of the LGC. These audited financial statements, Any excluding the Auditors' opinion, may be used in the preparation of official statements for debt municipal bond rating services toi fulfill secondary market disclosure requirements oft the Securities offerings, and by Exchange Commission and other lawful purposes of the Governmental Unit without subsequent consent the Auditor. Ifit is determined by the LGC that corrections need to be made to the Governmental Unit's financial of statements, they should be provided within three days of notification unless another time frame is agreed to the Ift the OSA designates certain programs to be audited as major programs, as discussed ini item #2, procedures report, a turnaround document and ai representation' letter addressed tot the OSA shall be submitted agreed-upon to the TheI LGC's] process for submitting contracts, audit reports and invoices is subject to change. Auditors should use the submission process ine effect at thet time ofs submission. The most current instructions will be found on our website: hatsNAhaANaikasse 14. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than under ordinary circumstances, the Auditor shall inform the Governing Board in additional investigation and the additional compensation required therefore. Upon approval writing by the Secretary for of such the LGC, this contract may be varied or changed toi include the increased time and/or compensation as be agreed 15. Ifa an approved contract needs to be varied or changed for any reason, the change must be made in Amended LGC-205 contract form and pre-audited if the change includes a change in audit fee. writing, This amended on the contract needs to be completed inf full, including a written explanation oft the change, signed and dated by all parties tot the contract, and then must bes submitted through the audit contract portal tot the Secretary oft thel LGC original for approval. Thej portal address tou upload your amended contracti is pstarraldtlaafies shall bes effective unless approved by the Secretary oft thel LGC, the Governing) Board. and the Auditor. No change 16. Whenever the Auditor uses an engagement letter with the Governmental Unit, Item #17 is to be completed referencing the engagement letter and attaching a copy of the engagement letter to the contract to engagement letter into the contract. In case of conflict between thet terms oft the engagement letter and incorporate thet terms of  of audit.  This report with  review must report accompany becomes  the audit report upon submission tot thel LGC.  LGC. LGC.  by  of the need necessary may  upon! by the Governing) Boarda and the Auditor  the by  Page 3 of8  EXHIBIT 7-4    Contract to Audit. Accounts (cont.).  City of Gastonia, NC N/A  Governmental Unit  Discretely Presented Component Units (DPCU) ifapplicable  this contract, the terms of this contract will control. Engagement letter terms are deemed to be void unless the  conflicting terms oft this contract are specifically deleted in] Item #22 oft this contract. 17. Special provisions should be limited. Please lista any special provisions in an attachment.  letters containing  indemnification clauses will: not be approved byt thel LGC.  Engagement  See attached engagement letter.  18. As separate contract should not be made for each division to be audited or report to be submitted. Ifal DPCUis subject to the audit requirements detailed in the Local Government Budget and Fiscal Control Act and a audit report is issued, a separate audit contract is required. Ifas separate report is not tol bei issued and separate included ini the primary government audit, thel DPCU: must be named along with the contract. Signatures from thel DPCU: Board chairman and finance officer also must bei parent included ont this contract. ont this audit 19. The contract must be executed, pre-audited, physically signed by all parties including Governmental Unit Auditor signatures and submitted in] PDF: format tot the Secretary of the LGC. The current your contractual documents is htp./nctreasurersigta. leapfile.net Electronic signatures portal are not time. Included with this contract are instructions tos submit contracts and invoices for approval as of accepted October at this These instructions are subject to change. Please checkt the NC Treasurer's web site at www.nctreasurer.com for 2015. the 20. The contract is not valid until it is approved by the LGC Secretary. The staff of the LGC shall Governmental Unit and Auditor of contract approval by email. The audit should not be started before notify 21. There are no other agreements between the parties hereto and no other agreements relative hereto that shall enforceable unless enteredi intoi in accordance with thej procedure set out herein and approved by the Secretary oft the be 22. E-Verify. Auditor shall comply with the requirements ofNCGS Chapter 64 Article 2. Further, if Auditor utilizes any subcontractor(s), Auditor shall require such subcontractor(s) to comply with the requirements of NCGS 23. All of the above paragraphs are understood and shall apply to this contract, except the following numbered  government thel DPCUis  address to and upload  most recenti instructions. contract is approved. LGC.  the the  Chapter 64, Article2.  paragraphs shalll be deleted: (Seel Item 161 for clarification).  SIGNATURE. PAGES FOLLOW  Page 4 of8  EXHIBIT 7-5    Contract to Audit Accounts (cont.).  City of Gastonia, NC N/A FEES  Governmental Unit  Discretely Presented Component Units (DPCU) ifapplicable  City of Gastonia, NC  Year-end) bookkeeping: assistance- [For audits subject to Government. Auditing. Standards, this is limited to  bookkeeping services permitted. by revised Independence Standards] Preparation oft the annual financial Statements $7,800  Audit $44,750  Prior tos submission oft the completed audited financial report, applicable compliance reports and amended contract required) the Auditor: may submit invoices for approval for services rendered, not to exceed' 75% ofthet total fees above. Ifthe current contractedi feei isi noti fixedi int total, invoices for services rendered be The 75% capf for interimi invoice approval for this audit contracti iss 39,412.50  (if oft the: stated  75% oft the priors year audit fee.  may! approved for up to  ** NA iftherei ist tol be noi interim billing PRE-AUDIT CERTIFICATE:  Communication regarding audit contract requests for modification ord official approvals willl bes sent to the email addresses provided in the spaces below. Martin Stames & Associates, CPAS,P.A. By Amber Y. McGhinnis, Senior Audit Manager Authorized Audit firmr representative name: Type orp print EmlayYlme Sighature of aufhorized audit firmi representative Date February 10, 2016 gma@nstnstamescon Email Address ofA Audit Firm Governmental Unit Signatures: City of Gastonia, NC Name of Primary Government By_ John Bridgeman, Mayor Maver/Chairperson: Typec or) print names andt title Signature ofN Mayor/Chairperson ofg governing! board By Dr. Dave Kirlin, Chair Chair ofA Audit Committee- Type or print name Signature of Audit Committee Chairperson Date_ this section "N/A"  City of Gastonia, NC  (a)  Required) by G.S. 159-28  Audit Firm Signature: Name of Audit Firm  Thisi instrument has been pre-audited int thei manner required by Thel Local Goverment: Budget and Fiscal Control Act orb by the School Budget and] Fiscal Control Act. Additionally, thei following datei ist the datet this audit contract was approved by the governing! body. By Melody Braddy, Director of Financial Services Primary Governmental Unit Finance Type or print name Primary Government: Finance Officer Signature Date_ (Pre-audit Certificate must be dated.) maboyp@epegasbonacon Email Address of Finance Officer Date Primary Government Approved. Audit Contract- Governing G.S. 159-34(a) Body  Officer:  Date_  **1 fGovermmenta! Unit has no audit committee, mark  Page 5 of8  EXHIBIT 7-6    Contract to Audit Accounts (cont.).  City of Gastonia, NC N/A  Governmental Unit  Discretely Presented Component Units (DPCU) ifapplicable  ** This) page to only be completed by Discretely Presented Component Units ** bookkeeping services permitted by revised Independence Standards]. Preparation oft the annual financial Statements N/A  N/A  FEES  Year-end bookkeeping: assistance- [For audits subject to Government. Auditing Standards, thisi is limited to  Audit N/A  Prior tos submission oft the completed audited financial report, applicable compliance reports and amended contract required) the Auditor may submit invoices for approval for services rendered, not to exceed 75% oft thet total fees above. Ifthe current contracted: feei ist noti fixed int total, invoices for services renderedi be The 75% capi fori interim invoice approval: for this audit contract is $ N/A  (if oft the stated  75% oft the prior year auditi fee.  may approved for up to  **I NA ift therei is tol be noi interim billing PRE-AUDIT CERTIFICATE:  Communication regarding audit contract requests for modification or official approvals will bes sent tot the email addresses provided ini thes spaces below. DPCU Governmental Unit Signatures: Name ofDiscreetly Presented Component Unit DPCUE Board Chairperson: Typec or) printr name: andt title Signature ofChairperson ofI DPCUS governing) board  NIA  (a)  Required by G.S. 159-28  Thisi instrument has been pre-audited int thei manner required by Thel Local Government Budget and Fiscal Control. Acto or byt the School Budget and Fiscal Control Act. Additionally, the following date ist the datet this audit  N/A N/A N/A  By_ Date_ By_ Chair ofA Audit Committee- -Type or print name Signature of Audit Committee Chairperson Date this section "N/A"  contract was approved the By_ DPCU Finance Officer: Type or print name Date_  byt governing body. N/A N/A N/A  DPCU: Finance Officer Signature Pre-audit Certificate must be dated.) Email. Address ofl Finance N/A Officer Contract- G.S. 159-34(a)  N/A N/A N/A  ** Governmenta Unit has no audit committee, mark  Date DPCU Governing Body Approved. Audit  NIA  Page 60 of8  EXHIBIT 7-7    Contract to Audit. Accounts (cont.).  City of Gastonia, NC N/A  Governmental Unit  Discretely Presented Component Units (DPCU): ifapplicable  Steps to Completing the. Audit Contract  Complete the Header Information- - NEW: Ifal DPCUis subject tot the audit requirements as detailed int the Government Budget and Fiscal Control Act and a separate audit report is issued, a separate audit contract Local is required. Ifa separate reporti is not issued for the DPCU andi is tob bei included int the Primary Government's. the DPCU must be named with the parent government ont this Audit contract. The Board chairman oft the DPCU audit,  also musts sign the Audito contract.  2. Item No. 1- Complete the period covered by the audit  3. Item No. 6-F Fill in the audit due date. For Governmental Unit (s), the contract due date can be no later than 4 months after the end oft the fiscal year, even though amended contracts may notl be required until al later date. 4. Item No. 8-Ift the process for invoice approval instructions changed, the Auditor should make sure he and administrative staff are familiar with the current process. Instructions for each process can be found at his the following link. bsNn.Assie Item No. 9-1 NEW:Please notet that the fee section has been movedt tot thes signature pages, Pages5&6. 6. Item) No. 16-1 Iftherei isa ai reference to ane engagement. letter or other document (ex: Addendum), has the engagement letter or other document been acknowledged by the Governmental Unita and attached tot the contract . Dot thet terms and fees specified int the engagement letter agree with the Audit contract? "In case of confict between the terms ofthe engagement letter and the terms oft this contract, the terms b. Does the engagement letter contain ani indemnification clause? The audit contract will notl be approved ift there is ani indemnification clause-refer tol LGCI Memot # 986. 7. Complete the fees section for BOTH thel Primary Government and thel DPCU (ifa applicable) on the signature  submitted tot the SLGFD?  contract willo control."  ofthis  pages, please note:  The cap oni interim payments is 75% of the current audit fee for services rendered if the contracted fee amounti isai fixed amount. Ifa any part oft the fee is variable, interim payments are limited to 75% of the prior year's total audit fee. If the contract fee is partially variable, we will compare the authorized interim payment on the contract to 75% of1 last year's actual approved total audit: fee amount according to our records. There is a report of audit fees paid by each governmental unit on our web site: s-inaEw-X Auditors and Audit Please call or email Steven Holmberg of our office at 919-807-2394 aimadtssEN For variable fees for services, are the hourly rates or other rates clearly stated in detail? If issued separately in an addendum, has the separate page been acknowledged in writing by the Governmental  Fees.  ifyoul have any questions about the fees ont this list.  Unit?  Page 7of8  EXHIBIT 7-8    Contract to Audit. Accounts (cont.).  City of Gastonia, NC N/A  Governmental Unit  Discretely Presented Component Units (DPCU) ifa applicable  Forf fees for services that are a combination off fixed and variable fees, aret the services to bej provided for the fixed portion of the fee clearly stated? Are the hourly rates or other rates clearly stated for the variable portion oft thei fee? (Note: See previous bullet point regarding variable fees.) Iftherei ist tob ber noi interim billing, please indicate N/A instead ofl leaving the linel blank Signature Area There are now 2 Signature Pages: one for the Primary Government and one for the Send the page(s) that are applicable to your Unit of Government. Make sure all signatures have been obtained, DPCU. and properly dated. The contract must be approved by Governing Boards pursuant to G.S. 159-34(a). NEW-Ifthis contract includes auditing al DPCU thati is aPublic Authority under thel Local Government and Fiscal Control. Act itr must be named int this Audit contract and the Board chairperson oft the DPCU must Budget also sign the Audit contract in the area indicated. Ift the DPCU has a separate Audit, a separate Audit contract is 9. Please place the date the Unit's Governing Board andt thel DPCU's governing Board (fapplicable)  required for thel DPCU. audit contract int the space provided.  the approved  Please makes suret that you provide email addresses for the audit firm andi finance officer as these will be b. Hast thej pre-audit certificate for thel Primary Government (and the DPCUi ifa applicable) been signed and Has the name and title ofthe Mayor or Chairperson oft the Unit's Governing Board andt the] DPCU's Chairperson (ifapplicable) been typed or printed on the contract and has he/she signed int the correct area assistance been limited tot those areas permitted under the revised GAOI Independence Standards? year-end Although bookkeeping not required, we encourage Governmental Units and. Auditors to disclose the nature of these services in the contract or an engagement letter. Fees for these services should be shown in the space indicated on the applicable 11. Has the most recently issued peer review report for the audit firm been included with the contract? This is required ift the audit firm has received a new peer review report that has not yet been forwarded to us. The audit firm is only required tos send the most current Peer Review reportt to us once - not multiple times. 12. After allt the signatures have been obtained and the contract is complete, please convert the contract and all other supporting documentation to be submitted for approval into a PDF file. Peer Review submitted in a separate PDF file. These documents should be submitted using the most Reports current submission should be process which can be obtained at the NC Treasurer's web site - htps/Awynctreasurer.omlePageAudi. 13.NEW: If an audit is unable to be completed by the due date, an Amended Contract should be signed by the unit and auditor, using the new Amended LGC-205 form (Rev. 2015). The written completed for the delay is now included ont the contract itselft to complete, and must be signed by the original explanation  used to communicate official approval oft the contract.  dated by the appropriate party? directly under the Auditor's signature?  10. Ift the. Auditor is performing an audit under the yellow book or single audit rules, has  signature page(s) oft the contract.  FommsameResouresans  and partiest tothe  contract.  Page 8of8  EXHIBIT 7-9    KWH  Koomce, Wooten & Haywood,up  AD MICOUNIANTS  SYSTEMI REVIEW REPORT  To the! Partners ofl Martin Starnes & Associates, CPAs,P.A. andt the Peer Review Committee oft the North Carolina Association  ofCertified Public. Accountants  We have reviewed the system of quality control for the accounting and auditing practice of Martin Starnes &. Associates, CPAs, P.A. (the firm) in effect for the year ended December 31, 2014. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. As a part of our peer review, we considered reviews by regulatory entities, if applicable, in determining the nature and extent of our procedures. The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Our responsibility is to express an opinion on the design oft the system. ofo quality control and the firm's compliance therewith based on our review. The nature, objectives, scope, limitations of, and the proçedures performed in a System Review As required by the standards, engagements selected for review included engagements performed In our opinion, the system of quality control for the accounting and auditing practice ofl Martin Starnes & Associates, CPAs, P.A. in effect for the year ended December 31, 2014, has been suitably designed and complied witht to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive ai rating of pass, pass with deficiency(fies) orj fail. Martin Stares & Associates, CPAs,  are described int the standards at) wwacpadtprsummar,  under Government. Auditing Standards and audits of employee benefit plans.  P.A. has received ap peer review rating ofp pass.  Komcei Walon + Hyrrdi LLP Koonce, Wooten &1 Haywood, LLP  May21,2015  Ratolgh 40606 Barrett Drve Post Oflice Box1 17806 Rateigh, Northo Carolna 27619 9197 9197 7829 7838 9265 8937F FAX  Durham 3511 ShamonRoat Sute1 100 Duchum, Northo Carolina2 27707 9193 9194 3542 4898183FAX 2584  Pittsbore 10 Sanford Road Post Pittsboro. Olfice North Box1 1399 Carolina 27312 9195 5426000 9195 5425 5764FAX  EXHIBIT 7-10    MEMORANDUM  DATE: TO: FROM:  February 23,2016 EdN Munn, City Manager  THROUGH: Michael Peoples, Assistant City Manager  Matt Bernhardt, Director ofl Public Works and  Michael  Ualiee  Bynum, PE, TRUI Engineering Manager 20B  SUBJECT: AGENDA ITEM for March 1,2016 CITY COUNCIL AGENDA CITY OF GASTONIA RESOLUTION SUPPORTING THE 2016 CLEAN WATER STATE REVOLVING LOAN APPLICATION TO PROVIDE ADDITIONAL FUNDING FOR THE SOUTH FORK PHASE II REGIONAL WASTEWATER The City of Gastonia's' Twol Rivers Utilities (TRU) has been working for some time on The South Fork Phase II Regional Sewer Project a regional sewer project that will connect the Town of McAdenville and Pharr Yarns to the TRU wastewater system via force main (see attached map), which will then allow their aged wastewater treatment facilities tol be decommissioned. The South Fork Phase II Regional Sewer Project was originally estimated at $2.8 million total cost, and was funded by a $600,000 grant from the Clean Water Management Trust Fund and a $2.2 Million zero-percent Loan from the State of North Carolina's State Revolving Loan Fund. However, inflationary movement int the construction marketplace has resulted in an increase in the estimated construction cost for the project from $2.8 million to $3.4 Million resulting in a gap in the The Clean Water State Revolving Fund Loan Program has additional funding available to fill the funding gap for the Project, and has indicated that the Project is eligible for up to $3 Million in total loan funding. The $800,000 increase ini funding simply requires a new application package to The attached resolution is aj part of the application package for the loan. The loan from the North Carolina Department of Environmental Quality (NCDEQ, formerly NCDENR) will allow for the completion of the Project to the benefit to all parties involved, and it will continue the regionalization and consolidation of wastewater flows and treatment in Gaston County through  IMPROVEMENTS  funding necessary to complete the Project.  bes submitted.  partnership and teamwork. Recommendation  Staff recommends that the attached Resolution Authorizing the City of Gastonia's Application for the North Carolina Clean Water State Revolving Loan Program to Provide  Southl Forkl Phase II Regional Wastewater mprovements be: approved.  (Presentation: Matt Bernhardt) Attachment  EXHIBIT 8-1    RESOLUTION: TO AUTHORIZE FUNDING APPLICATION TO NC DEPARTMENT OF ENVIRONMENTAL QUALITY FOR CLEAN WATER FUNDING PROGRAM BY THE CITY COUNCIL  OF THE CITY OF GASTONIA  WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina Water WHEREAS, The CityofGastonial hasr need fora andi intendsto construct awastewatercollection: system WHEREAS, The City of Gastonia intends to request state loan assistance for the project; NOWT THEREFORE! BE ITF RESOLVED, BY1 THE CITY COUNCIL OF THE CITY OF GASTONIA:  Infrastructure Act of 2005 (NCGS 159G) have authorized the making ofl loans and grants to aid eligible units of government in financing the cost of construction of wastewater improvement project described as Phase II - South Fork Sewer Project, that will decommission the 0.13 MGDI McAdenville WWTP and the 1.00 MGD Pharr Yarns WWTP  collection systemi improvements; and  and convey flow to the City of Gastonia'slong Creek WWTP; and  That City of Gastonia (hereinafter "the Applicant"), willa arrange financing for allr remaining That the Applicant will adopt and placei into effect on or before completion oft the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the City of Gastonia to make scheduled repayment oft the loan, to withhold from the City of Gastonia any State funds that would otherwise be distributed tot the local government unit ina ana amount sufficient top pay all sums then due and payable tot the State asa a repayment oft thel loan; That the Applicant willj provide for efficient operation and maintenance oft the project on That Edward C. Munn, City Manager, the Authorized Official, and successors so titled, is hereby authorized to execute and file ana application on behalf oft the Applicant with the State of North Carolina for a loan or grant to aid in the construction of the project That the Authorized Official, and successors so titled, is hereby authorized and directed tof furnish such information as the appropriate State agency may request in connection with such application ort the project: to make the assurances as contained: above; and to execute such other documents as may be required in connection with the application; Thatt the Applicant hass substantially complied orv will: substantially comply witha all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to  costs oft the project, ifapprovedf foras State loan award; repayment of all principal andi interest ont the debt;  completion ofc construction thereof;  described: above;  and  Federala and State grants and loans pertaining thereto. Adopted this the 1nd Day ofMarch, 2016 at Gastonia, North Carolina.  Mayor. John D. Bridgeman  Attest:  (Deputy) City Clerk  EXHIBIT 8-2    CERTIFICATION BY RECORDING OFFICER  The undersigned duly qualified and acting City Clerk oft the City of Gastonia does hereby certify: Thatt the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the City of Gastonia duly! held ont the 15t dayo of March, 2016; and, further, that such resolution! has beent fully recordedi int thej journal ofp proceedings and records inr my office. IN WITNESS WHEREOF, Ihavel hereunto  setr my hand this 1st dayo of March, 2016.  Sherry H. Dunaway, City Clerk  2  EXHIBIT 8-3    Pharr Yarns LLC WWTP  Legend - Phase 2, Force Main Phase 2, Gravity Main Proposed Phase 2 Easement Proposed Pump Station Parcel Railroads Other Road Interstate SR State US  Existing Forcemain  Proposed South Fork Phase 2 Gravity Main  Proposed South Fork Phase 2 Force Main  Proposed Regional Pump Station  FURRST  McAdenville WWTP  EHIGHLAND  AKEMENO  VUE EX7  800 Feet = 1inch 800f feet  TRU Duhart Sewer Pump Station  VSON ELVD  TWO RIVERS TILITIE We TRU toourd customers! Fork Phase-2 Overall Legal 02-24-2016mxd  Phase II South Fork R Regional Sewer Project  Phse    Mayor Council  Takeaways from  Strategic Planning  Workshop  GASTONIA NC  Great. Place. Great. People. Great. Promise.    Compensation  Look at transition to a Merit Based System  Continue to look at Market Studies to ensure  competiveness  Consider an early March across-tne-Doard  increase    Health Insurance  Expand Employee Wellness effort  Look at possible partnership with County  Expand Clinic? Retirees/Chidrens  Look at future opportunities with Caromont, Artspace, etc.    Downtown pors/Enteriainment  District Complex  Move forward with market & financial  analysis with qualified firm.  Work with the private sector to identify partners new commerciai and residential  development.  Continue to look for possible opportunities  for property options.    UDO  Continue to look at comprenensive update to UDO; look for ways to find balance between regulations and good quality economic development and sustainability.  Bring applicable recommendations to Council.    Street Encroachments  Bring suggested ordinance  amendment to Council (flexibility to address major Offenders, possible  fines?)    Staffing for Small Business Advocate  Bring proposal back to Council.  Consider adding small business recruiting  duties.    Loray Mill Village Plan  Consider some initiatives in upcoming  budget.  How do we move this into other  neignbornoodss    Local Street  Monenonce/Relurtocng  Utilize a $15increase in tag fees to be used exclusively for local street resurfacing and maintenance as a long-term funding  source.    Police Body Cameras  Continue to monitor and evaluate, but look at including some start-up costs regardless in next  year's budget.  Possibly coordinate with County and Sheriff Department on volume purchase to lower costs (also, any opportunities with other local cities).    Solid Waste  Look at extending contract with County for  landfill tipping fees.  Evaluate an increase in spillover" collection  fees for larger volumes.  Negotiate with the existing service provider rto continue recycling as the first option.  Review other cities solid waste fees and taxes.    Airport  Begin negotiations with current FBO including  performance standards.  Continue to look at a capital improvement initiative at the airport, including, but not necessarily limited to, new hangars.    Martha Rivers Park  Investigate, study and evaluate the  property as park land and report back to  City Council    Transit  Continue to evaluate the overall function and delivery of services in overall study.    Technology Park  Expansion  Continue to evaluate the overall feasibilify of this initiative; follow-up with detailed discussions with Gaston County and report back to City Council within 90 days.    Donation Boxes  Staff to look at possible regulatory  changes and bring back to City Council.    TRANSPORTATION COMMITTEE REPORT Wednesday, February 17,2016  AGENDA ITEM ITEM1: Update on Gastonia Municipal Airport  DISCUSSION:  ACTIONTAKEN:  Thet ten yeart term contract between the City The Committee directed of Gastonia and FlyCarolina LLC, the Fixed stafft to prepare a long Based Operator (FBO), expires on March 15, range plan toj present at with amendments with FlyCarolina, LLCand alongwith an updated  2016. With Council direction, staff will continue negotiatinga contract extension present at thei next' Transportation Committee meeting. The existing contract with FlyCarolina, LLCwilll be extended through June, 2016. Staffr recommended conducting an inventory andi inspection of current leased hanger units to confirm that alll hangars are being used tol house operational aircraft, or ata minimum, aircraft thata are undergoing active restoration. Staffa also needs to review and update current contract language for hangar leases. Staff will: also continue toi further study all options ofl hangar construction and possible financing options. Councilman McAteer stated that! he would like to see more: activity att the airport. The Committee also feelsa a long rang plan for the  ther next' Transportation Committee meeting contract.  airporti is needed.  ITEM2: Update on Study  Cherry Consulting oft the Carolinas, Inc. was This presentation was  Gastonia Transit chosen toj perform ridership survey and  provided for informational purposes only. No: action was taken byt the Committee.  count, review of current routes structure, determine proper bus size andf fuel type, consideration of other methods to offer public transportation: as well as a combined transit system with Gaston County Access, andi identify overall efficiency improvements. The fee for these services is $66,810. The project kick-off meetingi is scheduled forl March 7th and should conclude int the fall with a presentation of findings tot the Transportation Committee  and City Council.  ITEM3 3: Follow-up: Pasour Mountain Estimates for Utilities/ MPO Project Submission  Estimates prepared assume industry needs This presentation was Electrical: $121 million total ($8.5 million for taken by the Committee.  similar to those within the Gastonia  provided for informational purposes only. No action was  Technology Park. fora new substation). and pump station.  transmission and distribution & $3.5 million Water: $11.71 million - includes newi tank  EXHIBIT 10-1    TRANSPORTATION COMMITTEE REPORT Wednesday, February 17, 2016 Sewer: either $6.91 million (gravity sewer following creek) or $4.61 million (pump station & forcer main). Total Utility Costs: $28.3 or $30.61 million  ITEM4: Speed Rail Charlotte to Atlanta  Update ofH High The Georgia Department of Transportation This presentation was  (GDOT) released ar report in October 2015 provided for which delineates thes six corridors evaluated. informational purposes Alternatives 1 through 3 were evaluated in only. No action was greater detail, while alternatives 4 through 6 taken byt the Committee.  were eliminated: from further study. The GDOTi is currently working on the Draft Environmental: Impact Statement, which will specify thei impacts and) benefits of thet three alternate routes with two speed options per route. There willl be an opportunity to comment ont this in early 2017. Once comments have been addressed, the Environmental: Impact Statement willl be resubmitted, accompanied byal Record of Decision and Servicel Development Plan (expected byl late 2017). Iti is recommended that the City of Gastonia, as well as the Gaston-dleveland-lincoin MPO, participate int this process and provide comments on  the findings.  ITEM5: Federally- Fundéd Sidewalk Projects  The City of Gastonia received NCDOT Statewide Transportation Improvement projects it submitted: inl late 2013. After closer evaluation oft the projects by the Engineering Department, the costs to higher than what were proposed in the initial applications. Without additional funding, thet total cost tot the City to implement these three projects is $1.9 million more thant the original local match requirement ($2.2 million versus $273,000). This assumes: a maximum 50 percent increase int thel NCDOT contribution tot these The City hasl looked to combine existing funding from one or two of the projects and apply to a single project. This would allow the City to fully fund one project or bringi it within an acceptable: amount for additional funding request. City staff: recommends shifting all available funds from the three projects tot thel Franklin Blvd. project duet to identified safety needs, and likely impacts of thel I-85 widening on thei interchanges for the other two projects. This will resulti ina project with $991,000 in Federal funds,  The Committee voted unanimously (3-0)to Council implement the Franklin Blvd. sidewalk project by cancelling the Road projects and transferring funding to thel Franklin Blvd. project.  Program (STIP) funding for three sidewalk recommend that the City complete these projects were significantly Cox Road and New Hope  projects.  EXHIBIT 10-2    TRANSPORTATION COMMITTEE REPORT Wednesday, February 17,2016 matched with $247,750 in City funds, fora total project budget of $1,238,750. a) GOE Bond Project Update  ITEM6: Other Matters: a. General Bond Project Boulevard tol Five Lanes Traffic Study  Obligation Progress has substantially picked upi in the Updates the contractor are working to find ways to b. Franklin gett thej project back on schedule. from Six The' Titman Road widening project isi ina Cox Road made really good progress in the warmer  past week on! Myrtle School Road, however the project is stilll behind schedule. Staff and  maintenance pattern over the winter, with work starting back upi inl March. Thej project months, ands should finish ahead ofs schedule. NCDOT issued the Right of Way certificate for the New Hope widening project. This is one oft thei finals steps before goingt to construction, and we expect a Junel bid Thel Union Road widening project was submitted tol NCDOTf for placement oni its TIP. Gastonia's available funding for the project should helpi it score welli in cost b) Franklin Boulevard conversion to! 5 Staff] has inventoried the utility needs and forwarded ont tol NCDOT.: Staffv will continue to work withl NCDOTa and business owners as thej project progresses. c) Cox/Franklin Traffic Study Much oft the study work) has been completed, with cost estimates being thei main outstanding item. Those should be delivered  letting by NCDOT.  effectiveness. lanes.  within weeks.  Committee Members Present:  Mayor Pro' Tem' Todd Pierceall, Chairman Councilman Porter McAteer Councilman David Humphries  EXHIBIT 10-3    MEMORANDUM  DATE: TO: FROM: THRU:  February 22,2016 Edward C. Munn, City Manager Debby P.K Key, Fleet Services Manager  Michael C. Peoples, Assistant City Manager Operations  SUBJECT: Gastonia Municipal Airport Agenda Item for February 17, 2016 City Council  Iransportation Committee Agenda  Fixed Based Operator (FBO) Contract with FlyCarolina, LLC.  The contract between the City of Gastonia and FlyCarolina, LLC., the Fixed Based Operator (FBO), was executed! March 15, 2006 and expires March 15, 2016 (Ten Year Term). The contract automatically renews for an additional five (5) year period upon notification to the City no later thani ninety (90) days prior tot the expiration oft thei initial term. The City compensates FlyCarolina, FlyCarolina, thel FBO, is contracted tor manage the daily operations oft the airport andi is responsible for fuel sales and distribution, communication with aircraft, tying down planes, provision of maintenance facilities, charter airplane services, rentals, flight instruction, and rental automobiles On Saturday, February 6, 2016, att the City Council Planning Retreat, City Council voted to direct staffto negotiate a contract extension withl FlyCarolina, LLC. To continue providing FBO services. The proposed amendments to the contract should include increased levels of service, specified facility use, management: fees, fuel sales, promotion and sponsorship of events at the airport, and Att this time, the FBO: is current on its reimbursement to the City for fuel sales. Inl FY2015-2016,  LLC. $2,000 per month for a management fee.  to airport patrons.  improvement of overall airport operations.  the City has received $1,4381 thru January for fuel sales. Proposed New Hangar Development  Staff has attached engineering estimated costs and a drawing showing potential layouts for new hangar construction. Currently, there are two options: The first is 20 nested T-hangars (with the two bookendi hangars being larger ins size) and the second option whichi includes five large (70x70) Av vacant concretej pad currently exists att the airport. Amenities affecting that costi include thet type of roll-up door, number of pedestrian doors, lighting, insulation and outlets. A large corporate hangar at 4,900 square feet would cost approximately $245,000. Large corporate aircraft owners, typically, request electricity, water, sewer andi insulation in hangars. Before moving forward, staff should have the existing concrete pad tested for adequate condition ands suitability.  box hangars.  Potential Revenue from 201 New NestedT-  5(70x70) Box Hangars $600 $36,000 $1,018  Hangar Rental Rental Rate Annual Rental Revenue Annual Fuel Revenue* *Fuel- 100 hrs) x8g gal/hrx $5.09x$0.05  Hangars (2 Oversize) 18@$280/20 $380 $69,600 $4,072  EXHIBIT 10-4    The waiting list for hangar space at the airport is currently at 29. Ofthose, six are requesting There are 43 hangars at the airport. Some tenants utilize their planes quite often while other tenants have planes that are not operational. Staffi recommends conducting ani inventory and inspection of current leased hanger units to confirm that all hangars are being used tol house operational aircraft, or at minimum, aircraft that are undergoing active restoration. Staffa also  large hangars andt the: rest are requesting" T-hangars.  needs to review and update current contract language forl hanger leases.  Proposed Hangar Locations at Airport  Recent Aerial of Gastonia Municipal Airport  EXHIBIT 10-5    GASTONIA Greatlcr. Greateopln  New Awning at Airport with City Logo  (Funded byl ElectriCities Improvement Grant)  Signage at Gastonia Municipal Airport  GASTONIA  Researching use ofMulti-tenant sign toi identify commercial tenants. .and the replacement oft the Airport sign at the corner of Union and Gaston  Day School Roads.  Examples of Signage Replacements at Airport  Action Recommended: Staffv will continue negotiating a contract extension with amendments with FlyCarolina, LLC: and present at next City Council Transportation Meeting. Staff will also continue to further study all options ofl hangar construction and  possible financing options.  EXHIBIT 10-6    PRELIMINARY OPINION OF PROBABLE COST FIVE BOXI HANGARS (EACH HANGAR IS 70'X70)A AND SITE PREPARATION GASTONIA MUNICIPAL AIRPORT 01/08/16  ITEM NO. DESCRIPTION 1 MOBILIZATION 2 EARTHWORK 3 MISCELLANEOUS EROSION CONTROL 4 CRUSHED. AGGREGATE BASE COURSE 5 BITUMINOUS CONCRETE SURFACE COURSE TN 6 BITUMINOUS PRIME COAT 7 BITUMINOUS TACK COAT 8 DRAINAGE SYSTEM 9 SEEDING 10 MULCHING  UNIT  UNIT QUANTITY PRICE  TOTAL 1 $140,000.00 $140,000.00 2,900 $20.00 $58,000.00 1 $25,000.00 $25,000.00 400 $60.00 $24,000.00 210 $115.00 $24,150.00 500 $4.00 170 $4.00 1 $25,000.00 $25,000.00 5.0 $1,500.00 5.0 $800.00 5 $245,000.00 $1,225,000.00 SUBTOTAL: $1,535,330.00 CONTINGENCIES: $153,533.00 CONSTRUCTION: SUBTOTAL: $1,688,863.00  LS CY LS CY GAL GAL LS AC AC EA  $2,000.00 $680.00 $7,500.00 $4,000.00  11 CORPORATE HANGARS (4,900 SF EACH)  ESTIMATED PROFESSIONAL SERVICES THRU CONSTRUCTION: $337,770.00  TOTAL: $2,026,633.00  ** NOTE: ELECTRICAL, WATER. AND SEWER SERVICES NOT INCLUDED INA ABOVE COSTS    hin U)  GVOHNOINA  EXHIBIT 10-8    PRELIMINARY OPINION OF PROBABLE COST GASTONIA MUNICIPAL AIRPORT 01/08/16  TERMINAL AREA NESTED T-HANGARS NEAR EXISTING HANGAR TAXILANE. AND APRON (18 STANDARD TEES AND2OVERSIZE TEES)  ITEM NO. DESCRIPTION MOBILIZATION 2 EARTHWORK 3 DRAINAGE 4 EROSION CONTROL 5 MILLING 6 CRUSHED. AGGREGATE BASE COURSE 7 BITUMINOUS SURFACE COURSE 8 REFLECTORIZED AVIATION YELLOWI MARKINGS 9 SEEDING (MULCHED) 10 T-HANGARS WITH BOTTOM SLIDING DOORS  UNIT  UNIT QUANTITY PRICE  TOTAL 1 $132,000.00 $132,000.00 7,000 $20.00 $140,000.00 1 $7,500.00 $7,500.00 1 $5,000.00 $5,000.00 120 $20.00 $2,400.00 2,000 $60.00 $120,000.00 800 $115.00 $92,000.00 530 $1.50 1.5 $3,000.00 1 $952,600.00 $952,600.00 SUBTOTAL: $1,456,795.00 CONTINGENCIES: $145,680.00 CONSTRUCTION SUBTOTAL: $1,602,475.00  LS CY LS LS SY CY TON SF AC LS  $795.00 $4,500.00  ESTIMATED PROFESSIONAL SERVICES THRU CONSTRUCTION: $320,500.00  TOTAL: $1,922,975.00  ** NOTE: ELECTRICAL, WATER AND SEWER SERVICES NOT INCLUDED IN ABOVE COSTS    MEMORANDUM  DATE: TO: FROM: THRU:  February 22,2016 Edward C. Munn, City Manager Debby P. Key, Fleet Services Manager Michael Peoples, Assistant City Manager  SUBJECT: Item for February 17, 2016 City Council Transportation Committee Agenda In ane effortt to ascertain how Gastonia Transiti is being used andi its optimal operational efficiencies including bus size and overall route design, City staff was directed to solicit proposals from  interested firms to perform the following functions: 1. Perform Ridership Survey; 2. Perform Ridership Count; 3. Review of Current Route Structure;  4. Determination of Proper Bus Size and Fuel Type; Transit System with Gaston County Access; Identification of Overall Efficiency Improvements.  . Consideration of Other Methods to Offering Public Transportation as well as a Combined  Cherry Consulting of the Carolinas, Inc. was chosen due to their experience in North Carolina, their longevity in the transit industry, and their understanding of the study objectives. Cherry Consulting willj perform the above mentioned scope ofservices foraf feeof$66,810. The necessary appropriation is currently budgeted in the current FY 2015-2016 budget. The project kick-off meeting is scheduled for March 7th and should conclude in the fall with a presentation off findings  tot the Transportation Committee and the City Council  For Information Only  EXHIBIT 10-10    MEMORANDUM  DATE: TO: FROM: THRU:  February 8, 2016 Edl Munn, City Manager  Rusty Bost, PE, Director ofl Engineering/City Engineer Flip Bombardier, Assistant City Manager  SUBJECT: ITEMI FORT TRANSPORTATION COMMITTEE  FOLLOW UP-I DISCUSSION ON ACCESS TO PASOUR FACILITY (REPURPOSED AS INDUSTRIAL PARK) - UTILITY COSTS  Background  At the October 27th Transportation Committee meeting, aj plan presented by Mr. Graham Bell to1 repurpose thel Pasour Mountain Resource Recovery) Farm to ani industrial park, and provide access to the site with a new road was discussed in detail. Committee members requested staff prepare cost estimates tos serve the Pasour property with water, sewer and The estimates prepared assume industry needs similar to those within the Gastonia  electric utilities. Utility Costs Technology Park. Electrical: anews substation) Water: Sewer:  $121 million Total ($8.51 million for transmission and distribution & $3.5million for  $11.71 million - Includes new tank and pump station. Either $6.9 million (gravity sewer following creek) Or $4.61 million (pump station and force main)  Total Utility Costs: $28.3 or $30.6million  Presentation: Rusty Bost.  EXHIBIT 10-11    EXISTING SEWERI LINES EXISTING WATER LINES CITY AT PASOUR MTN.  UTILITY EXTENSIONS FOR PASOUR MTN. PROPERTY  Gravity Sewer Option-$6,900,000 Force Main Sewer Option-s4,600,000 Water Supply Option-s11,700,000 Electrical Supply Costs-$12,000,000  Proposed Electrical Substation OptionB  Proposed Waterline  Proposed Force Main  005 PARK RD. Proposed Overhead Electric Extension OptionB  Proposed Pump Station Force Main Option  Proposed Water Storage Tank  Proposed Booster Pump Station  KISERJ RD. Proposed Electrical Substation OptionA  Proposed Waterline  COSTNER ELEMENTARY SCHOOL  PAVIS  AL CHEETVILE Hwyn  Proposed Overhead Electric Extension OptionA  Proposed Gravity Sewer  Proposed Waterline  Proposed Gravity Sewer  Begin Overhead Electric Extension  fON TECHNOLOGY PKWY    MEMORANDUM  TO: DATE:  Edward C. Munn, City Manager  FROM: Hank Graham, AICP, Principal Transportation Planner  February 10, 2016 Update  SUBJECT: Item: for City Council Transportation Committee: Charlotte- Atlanta High Speed Rail  Background  The. Atlanta to Charlotte intercity passenger rail corridor connects the cities of Atlanta and Charlotte. The specific termini along this 280 mile corridor are the Hartsfield-Jackson Atlanta International Airport area in Atlanta and thej proposed Charlotte Gateway Stationi in Charlotte. Whilet this corridor was firsti identified in 1998: as appropriate to consider high speedi rail, thej planning for identifyingac corridor, as well asi needed improvements, costs, impacts, and benefits, truly begani in2 2013.1 The attached schedule shows thata al Record ofI Decision (ROD) for the preferred alignment is proposed by late 2017. This ROD will set the corridor and type ofs service: for the corridor, although actual implementation ist not envisioned: in the near future due toal lack ofi identified: funding sources or agreements between the three states (GA, NC, and SC). The Georgial Department ofTransportation (GDOT) released ai report in October 2015 which delineates the six corridors evaluated. The general characteristics oft the corridors are shown below.  Alternatives Report) Results  Alternative 2 3 4 5 6  Route Southern Crescent (NS) I-85 Greenfield" Location I-20 and I-77 CSXT andl NS via Augusta CSXT and NS via Athens  Gastonia Station Location Downtown Gastonia Adjacent to I-85 US321 and SCI Line None None None  Overall Rating (per GDOT) Good Very Good Best Poor- eliminated from further analysis  Alternatives 1 through3 were evaluated in greater detail in thiss study, while Alternatives 4t through 6 were eliminated from further study. The Greenfield route (Alternative 3) was identified as the best due to a combination of travel time, population served within 30 miles of stations, ridership, andi intermodal linkages, but alternatives two and three were also evaluated for performance and  cost characteristics. The details oft those comparisons are as follows:  Top Speed 79mph Downtown 125 mph Adjacent I-85 to 2201 mph Adjacentt I-85 to  Gastonia Station Location Gastonia Gastonia  Daily Annual Gastonia Capital Trips Boardings (2025) (billions)  Alternative la 1b 2a 2b 3a 3b  Route Southern Crescent Crescent I-85 I-85  Round 4 4 14 14 16 22  Station 42,000 56,000 425,000 450,000 430,000 550,000  Cost $2.0 $2.3 $13.2 $15.4 $6.2 $8.5  Southern 110r mph Downtown  Greenfield 125 mph US 321 and Greenfield 220: mph US321 SCI Line and  SCI Line  The Southern Crescent route (la and lb)i is superior tot the other alternates based strictly upon cost, meaning the real decision is between improvements to the existing NC corridor at a much lower cost (but with lower projected ridership), or spending three to four times the money (or more) to  build a corridor route toi implement a much more utilized service.  EXHIBIT 10-13    Some observations about these services are below:  Service and ridership projections were based on a combination of express, semi-express, andl local service. Gastonia would most likely not have stops on express routes, but would Alls service alongt ther routei is proposed between 6A AM and midnight, which is a significant improvement over the current Amtrak stops in Gastonia occurring in the middle of the Station design did not play ai rolei in estimating ridership numbers at the Gastonia station. Service over 125 mph would most likely require electric-powered trains, necessitating Thei number ofround trips ont the Southern Crescent would be limited to availability ont the tracks due to freight train traffic (i.e., freight trains will take priority as this is a Norfolk- Southern corridor). This, along with projected low travel speeds, resulted in a relatively unattractive service fori ridership, as shown by the low number of anticipated boardings. The high cost oft the I-85 route was greatly impacted by the need to elevate the track for  on all local andi most semi-express routes.  night.  expensive catenary systems.  extended distances through South Carolina.  Next Steps  The GDOTis currently working on the Draft Environmental Impact Statement, which will specify thei impacts and benefits oft the three alternate routes with two speed options per route. There will be the opportunity to comment on this in early 2017. Once comments have been addressed, the Environmental Impact Statement will be resubmitted, accompanied by a Record ofl Decision and Service Development: Plan (expected by late 2017). Itis recommended that the City of Gastonia, aswell ast the Gason-Clevelamd.lineoln MPO, participate in this process and provide comments OVERALL ACTION REQUESTED: This item is presented for informational purposes at this time; Staffwill continue to update the Committee as this process moves: forward.  on the: findings.  EXHIBIT 10-14    2013  2014  2015  2016  2017  Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3  J-F-M A-M-J J-A-S O-N-D J-F-M A-M-J J-A-S O-N-D J-F-M A-M-J J-A-S  PROJECTSCOPING VALTERNATIVES EVALUATION V ECONOMIC IMPACT ANALYSIS TERIENVIRONMENTAL ANALYSIS DRAFT ENVIRONMENTAL IMPACT STATEMENT (DEIS) FINAL ENVIRONMENTAL IMPACT STATEMENT (FEIS) RECORD of DECISION (ROD) SERVICE DEVELOPMENT PLAN (SDP) AGENCY COORDINATION and PUBLIC INVOLVEMENT* *includes project fact sheets, website, kiosks, public/agency meetings, etc. V=Task is complete MILESTONES:  and. REPORT  Notice of Intent and Scoping Package  Economic Analysis Report  Public meetings on DEIS  Alternatives Development Report  FRA signs ROD* SDP finalized-  Scoping meetings  Final Scoping Package    MEMORANDUM  TO:  Edward C. Munn, City Manager Rusty Bost, PE, City Engineer January 21,2016  FROM: Hank Graham, AICP, Principal Transportation Planner  DATE:  SUBJECT: Federally-Funded Sidewalk Projects Cost Increases  Background  The City of Gastonia received NCDOT Statewide Transportation Improvement Program (STIP) funding for three sidewalk projects it submitted in late 2013 as aj part of thel NCDOT's biannual project solicitation and ranking process, as prescribed by the NC Strategic Transportation Investments (STI) law. The City fared quite well, with three funded projects. After closer evaluation of the projects by the Engineering Department, the costs to complete these projects Without additional funding, the total cost to the City to implement these three projects is $1.9 million more than the original local match requirement ($2.2 million versus $273,000). This assumes ai maximum 50 percent increase in the NCDOT contribution to these projects (explained  were significantly higher than what were proposed in the initial applications.  below). Project! Name and STIP Limits) Franklin Blvd Limits (EB-5701) Cox) Road from I- (EB-5706) NC279 (New Hope Road)f from Ozark (EB-5702)  Best Case Total implemented) $700,000 $529,000 $953,500  Original Revised Original Original Locall Match  Requested Scope Change Limits) Construct sidewalk along) Franklin from Duharts Creek to Verizon store Construct sidewalk along Cox from I-85 to Evergreen Apts. Construct sidewalk along New) Hope from) I-85 tol E. Ozark  (Original Project Total Total Cost Local Federal (ifall three from Coxt to City $445,000 $1,150,000 $145,000 $300,000 85to Court Drive $361,000 $961,000 $73,000 $288,000 E.F Franklint to E. $458,000 $1,558,000 $55,000 $403,000  Cost  Match Share projects are (Modified Project  The City has looked to combine existing funding from one or two of the projects and apply to a single project. This would allow the City toi fully fund onej project or bringi it within an acceptable amount for additional funding request. The NCDOT has confirmed this is an option for the City. Because the funding requests submitted by Gastonia surpass these thresholds, the funding request was denied byl NCDOT. The City nowi must decidel how to proceed with these projects. Ifthe City does not communicate any response regarding these projects, NCDOT will assume that the City is carrying on with the project as programmed and will cover necessary cost increases. recommends shifting all available funds from the three projects to the Franklin Blvd. project due toi identified safety needs, and likely impacts of the] I-85 widening on the interchanges for the other two projects. This will result in aj project with $991,000 in Federal funds, matched OVERALL ACTION REQUESTED: The Transportation Committee is asked to consider recommending that the City Council implement the Franklin Blvd sidewalk project by cancelling the Cox Road and New Hope Road projects and transferring funding to the  staff City  therefore  with $247,750i in City funds, for ai total project budget of$1,238,750.  Franklin Blvd. project.  EXHIBIT 10-16