GASTONIA CITY COUNCIL MEETING  CITY COUNCIL CHAMBER - CITY HALL-GASTONIA,NC  May 3, 2016-6 6:00 P.M.  EXHIBITPAGEI NUMBER  ITEM A: PRAYER Councilman David R. Kirlin  ITEM B: ITEM C:  PLEDGE OF ALLEGIANCE Mayor. John D. Bridgeman  ADOPTION OF THE AGENDA (2) Regular Council Meeting  ITEM D: APPROVAL OF THEI MINUTES  (1) Strategic Planning Workshop February 6,2 2016  February 16, 2016  ITEM E:  AWARDS, CEREMONIES. AND) PROMOTIONS COMMITTEE (1) Proclamation- "Peace Officers' Memorial Week" -I May 15-21,2016----EI PRESENTATION: Councilman James Gallagher, Chairman PUBLICEXPRESSION: EACH PERSON ISI LIMITED TOATOTAL  "Peace Officers' Memorial Day" - May 15,2016  ITEM F:  OF FIVE MINUTES SPEAKINGTIME  CONSENT AGENDA  ITEM 1: ITEM 2: ITEM 3:  GASTONIA-GASTON COUNTY CONSORTIUM. AWARD OFCONTRACT-F FLEETMATICS. FOR GPSAVL-IAUTOMATED VEHICLELOCATOR)SERVICE AWARD OF CONIRACTPROFESIONAL SERVICESI FOR THE CONSTRUCTION, ADMINISTRATION PHASE] II SOUTH FORK SEWER PROJECT LABELLA. ASSOCIATES.PC MONTHLY FINANCIAL REPORT FORI MARCH 2016.  RENEWAL. AGREEMENT  ITEM 4: ITEM 5:  REGULAR AGENDA  PUBLICI HEARINGE FOR THE] FISCAL YEAR 2016-2017BUDGET  Presentation: Mr. Edward C. Munn, City Manager PUBLICHEARING ONTHE CONFIRMATIONOE THE ASSESSMENT ROLL AND] LEVYING ASSESSMENTS FOR SANITARY SEWE ERI LINE EXTENSION! FOR BARRINGTONDRIVE IN ACCORDANCE WITH SECTION 14-144(B(D)OF THE GASTONIA CODEOF ORDINANCES INSIDE CORPORATE LIMITS PRESENTATION: Mr. Jason Wallace, Civil Engineer III  ITEM 6:  ITEM 7:  PURCHASE AGREEMENT FOR. 904 W.FIFTHAVENUE  PRESENTATION: Ms. Kristy Crisp, Economic Development  -1-    GASTONIA CITY COUNCIL MEETING  CITYCOUNCIL CHAMBER- - CITYI HALL-GASTONIA,NC  May 3, 2016-6:00P.M.  EXHIBITPAGE' NUMBER  Coordinator/Busines: Services Manager  ITEM 8: AUDIT/BIDS COMMITTEE REPORT.  PRESENTATION: Councilman David Kirlin, Chairman CENTRALCITYREVITALIZATIONA & HOUSINGCOMMITTEE REPORT  ITEM 9:  PRESENTATION: Mayor Pro Tem Todd Pierceall, Chairman PRESENTATION: Councilman. Jim Gallagher, Chairman  ITEM 10: PUBLICSAFETY COMMITTEE REPORT  10  ITEM 11: TRANSPORTATION: COMMITTEE REPORT. ITEM 12: CITIZEN COMMITTEE APPOINTMENTS.  PRESENTATION: Mayor Pro Tem Todd) Pierceall, Chairman  12  PRESENTATION: Mayor and Council  ITEM 13: CITYOPENHOUSE  PRESENTATION: Mr. Edward C. Munn, City Manager JULY5.2016CITY COUNCIL MEETING  ITEM 14: CONSIDERATIONOE CANCELLATIONOF  PRESENTATION: Mr. Edward C. Munn, City Manager PRESENTATION: Mr. L. Ashley Smith, City Attorney PRESENTATION: Mr. Edward C. Munn, City Manager  ITEM 15: CITYATTORNEY'S REPORT ITEM 16: CIYMAMAGERSREPORI ITEM 17: CITY/COUNCILREPORIS ITEM 18: ANNOUNCEMENTS  PRESENTATION: City Council Members  PRESENTATION: Mayor John D. Bridgeman  INDIVIDUALS REQUIRING ADA RELATED SPECIAL ASSISTANCE AT THIS PUBLIC MEETINGHEARING SHOULD CONTACT THE ADA COORDINATOR, CITY HALL, 181 SOUTH STREET, P.O. BOX 1748, GASTONIA, NC 28053-1748, AT (704) 866-6861 OR 711 FORI RELAY  SERVICE USERS WITHIN 721 HOURS OFT THEI MEETINGHEARING.  Ag050316  -2-    Page 120  Page 120  GASTONIA CTYCOINCILSTRATEGIC PLANNING WORKSHOP GASTONIA CONFERENCE CENTER- GASTONIA.NC  FEBRUARY 6, 2016- 8:30A.M.  Mayor Bridgeman called the meeting to order at 8:30 a.m., on Saturday, February 6, 2016, at the Gastonia Conference Center, 145) Dr. Martin Luther King, Jr. Way, Gastonia, NC and opened the meeting with prayer. Ms. Sherry H. Dunaway, City Clerk, recorded the minutes.  PRESENT: Mayor John) D. Bridgeman  Mayor Pro Tem' Todd] Pierceall Council Members: Robert Kellogg  David] R. Kirlin James Gallagher Todd] Pierceall Porter L. McAteer David] Humphries  City Manager Edward C. Munn City Attorney L. Ashley Smith  ABSENT: None  Alsoi in attendance were: Mr.J.Phillip Bombardier, Assistant City Manager; Ms. Melody Usery, Director of] Financial Services; Ms. Crystal Falls, Budget Administrator; Ms. Dawn Cross, Senior Budget Analyst; Ms. Rachel Bagley, Managing Executive for Marketing & Revitalization Initiatives; Mr. Stacy Conley, Police Chief; Mr. Rob Helton, Assistant Police Chief; Mr. Travis Brittain, Police Captain; Mr. Phil Welch, Fire Chief; Mr. Michael Peoples, Director of Enterprise Services; Mr. Matt Bernhardt, Director of Public Works and Utilities; Mr. Jason Thompson, Planning Director; Mr. Rusty Bost, Director of Engineering; Mr. Todd Carpenter, Director of Information Technology; Mr. Vincent Wong, Housing and Neighborhood Administrator; Ms. Kristy Crisp, Economic Development Coordinator/Business Services Manager; Ms. Judy Smith, Assistant Director of Human Resources; and Mr. Chuck Dellinger, Director of Parks and  Cultural Service.  FINANCIALOVERVIEV  Thei following information was presented and discussed: Monthly Finance Report for December, 2015  Thermometers - General Fund savings needed for Fiscal Year 2016/2017, 2017/2018, and  2018/2019.  General Fund Balance Distribution Plan for Fiscal Year 2013-2018. (Reference as contained inl Exhibit Book 3 tol Minute Book 105 atl Page 26.)  EMPLOYEE COMPENSATION HEALTH INSURANCEWELINESS  Information was provided and discussion ensued on the following:  History of Fulltime Salary Increases Compensation Scenarios Health Insurance Fund Summary for FY 2015/2016 Health Self) Insurance Fund Overview- 360 Wellness Roadmap  Mr. Munn suggested a 3% pay increase and implementing the pay increase the beginning of Mayor Tem Pierceall stated he would like to see a Merit based pay increase. Councilman  March.  Gallagher stated that he would like tos see al Merit increase as well.  -120-    Page 121  Page 121  COUNCILSTRATEGICPLANNING WORKSHOP- - FEBRUARY6,2016 Councilman Kirlin suggested we establish, build, and maintain a salary base, and also provide training to Supervisors on the evaluation process and training before implementing a merit system and then give the employees a year's notice that it would be implemented. Councilman Kirlin noted we should not make any decisions concerning pay until we see what the budget Councilman Kirlin stated that iti may be a good idea to expand our medical clinic to cut down on Mayor Pro Tem Pierceall suggested that we look at expanding our health clinic into the Artspace building and possibly forming aj partnership with the County tos save money ifp possible. Councilman Gallagher noted that it may be a good idea to discuss aj partnership with the County and also look at opportunities with Caromont and possibly do something with the retirees and Mr. Munn stated that expanding the program could help reduce cost and we could explore future Ms. Judy Smith, Assistant HRI Director, explained the Wellness 3601 Roadmap and its benefits.  challenges are and then develop al long range plan.  the cost ofinsurance claims.  possibly add children.  opportunities and we would be monitoring that.  (Reference as contained in Exhibit Book 3 to Minute Book 105 atl Page 27.)  ECONOMIC DEVELOPMENT  Information was provide and extensive discussion ensued on the following issues regarding  Economic Development UDO1 Updates 2016 Revision of the City Charter GGDC- - Gaston County Image Campaign Possible Loray Village Capital Projects for 2016  Gastonia Ballpark District Development Feasibility Study Update onl Retail Solutionl Partnership and Economic Development  Mr. Munn stated we do not own the property on the proposed Gastonia Ballpark site andi ifthisi is something that wel have interest in, we need to gain some direction about what we want to. Mr. Munn asked do we want to start to move forward to acquire property or to get options on property or do we want to do what O'Dell is proposing, which is to do a market analysis, a financial feasibility analysis but gather more information before we do that. Mr. Munn noted Mr. Munn noted that the Planning Department has come up with a fun name which is FUSE, which stands for Franklin Urban Sports Entertainment District. Mr. Munn stated iti is not about the ballpark, it is about the entire District. Mr. Munn provided al handout ofa previous (2014) Preliminary Cost Model & Program Sports Complex concept (Multi-Purpose Entertainment Mayor Pro Tem Pierceall stated that all the proposed plans have something on either side of Franklin and he likes that it backs to the railroad tracks and stated we already know the community rail will be stopping in Gastonia at some point when it is built. Mayor Pro Tem Pierceall noted that we should be thinking long term and should develop a long range plan where the Gastonia community rail stop is near this complex noting this could be the one thing that would bring some people from Charlotte our way and it would be very smart to include some Councilman Kellogg stated that we need to do something to spur growth and vision on this segment of Franklin Boulevard: noting everything done downtown is great but that can only go so far. Councilman Kellogg noted we have a whole stretch of road that is ai major corridor, and that even though there are some good things on Franklin, there are also pawn shops and tattoo parlors, decaying buildings, and empty storefronts, just things that are not attractive that people  thati is where we are right now.  Center) whichi is incorporated into the Exhibits from the Pendulum Company.  type oftransportation center att this stop.  -121-    Page 122  Page 122  COUNCILSTRATEGICI PLANNING WORKSHOP-I FEBRUARY6,2016 see when they come in or leave Gastonia. Councilman Kellogg noted that if we could plant somethingi in that center such as what we are talking about, iti is not necessarily the ballpark that is the main piece of the vision, it is what sprouts up around it and then what will come around those areas, then the ballpark could be something that acts as a catalyst. Councilman Kellogg stated that for the future of Gastonia and in order to fuse all of the different areas that we have got downtown such as Loray Mill, possibly ArtSpace, then this could be a good option to act as an agent that could fusei it all together and make itl happen. Councilman Kellogg stated he thinks itis something that wei need to seriously consider, noting thati if we don'tact to do something we Ms. Melody Braddy, Finance Director, stated that Councilman Gallagher had asked her to run some amortization schedules. Ms. Braddy passed around the schedule and debt option sheet that isi incorporated into the exhibits. Ms. Braddy stated the second sheet is more ofa debt option since a ballpark is ai nonessential stability, so you are limited] how you can use your debt. Councilman McAteer stated that we need to educate the citizens on the ballpark so they could Mayor Pro Tem Pierceall made the Motion to give Staff permission to spend up to $225,000 ona a Market Analysis for the Gastonia Ballpark District Development. Councilman Kellogg seconded Councilman Humphries noted that he agreed with Councilman McAteer that we should educate the citizens and he thought it should be marketed as an Entertainment or Entertainment Sports Complex and that it needs to start with the West side oft town tol let everyone know what is going Councilman Kellogg stated that he would like to see a small business advocateliaison for Gastonia. Councilman Kellogg distributed a handout that isi incorporated into the exhibits.  are destined tol keep having the same: image that wel have had for decades.  understand the impact it could have fort the West end and our City.  the Motion and the Council passed it unanimously.  tol be available and what the chances are thati iti is going to bring with it.  Mr. Munn stated Staff would try to come back with aj proposal. (Reference as contained: in Exhibit Book 31 to Minute Book 105 at Page 28.) Council recessed for lunch at 11:35a a.m., andi resumed the meeting at 12:05 p.m. Information was] presented and discussion ensured ont the following:  LUNCH BREAK INFRASTRUCTURE  Street] Repairs & Maintenance Current Capital Facility Needs Building Security Considerations  Mayor Pro Tem Pierceall made a Motion that the City Manager prepare a budget that included the $15.00 to the City Tag Fee as authorized by the General Assembly last session tol be effective July 1,2016 or earlier if possible. Councilman Gallagher seconded the Motion and the Council Per recommendation of Council, Mr. Munn stated he will talk with the State and the County to  passed it unanimously.  implement the new charge as soon as possible.  (Reference as contained inl Exhibit Book 31 tol Minute Book 105 at Page 29.)  EQUIPMENT  Information was presented on the following: Equipment Concern: Body Worn Cameras (BWC)1/7/16 Outlook on Rolling Stock and Considerations  -122-    Page 123  Page 123  COUNCILSTRATEGICPLANNING WORKSHOP- - FEBRUARY6,2016  Departmental Radio Replacements  (Reference as contained in Exhibit Book 3 tol Minute Book 105 at] Page 30.)  REVIEW OFCITYSERVICES AND/OR CONTRACTS  Information was presented and discussion ensued ont the following: Solid Waste Services Gastonia Municipal Airport Potential Improvements Airport Operations Options Action Items att the Airport Possible New) Hanger Construction Location Gastonia Transit Executive Summary Gastonia Transit Efficiencies Study  Update of Contract with Fixed Based Operator (FBO)J FlyCarolina, LLC  Mr. Michael Peoples, Assistant City Manager, presented a Solid Waste Survey (January 14th and 18th, 2016) which is incorporated into the exhibits. Mr. Peoples stated our contract with Gaston County for the disposal of Municipal Solid Waste expires June 30, 2018. Mr. Peoples noted that the City contracts recycling collection, cart and customer services with Republic Services and this contract is set to expire December 31, 2016. Mr. Peoples noted that this is our fifth year in this contract with Republic. Mr. Peoples noted that there are other companies we could go out on the open market and see ifit would save the city any money; however, if we do change providers, we would have a disruption ofs service, the carts would have toj physically be collected, we would have to work out obtaining new carts and then get them to customers. The second option is to discuss with Republic existing customer service levels and see if we could negotiate Council indicated to Stafft to continue with negotiations with Republic to renew the contact. Councilman Kirlin stated that we should consider discussing extending our contract with the Councilman Kirlin requested Staff review what other towns are paying for their trash pickup and Councilman Gallagher made the Motion to get information to negotiate the contract with FlyCarolina, LLC, to manage the. Airport. Councilman Kirlin seconded the Motion. The Motion was] passed by Council with Councilman McAteer opposing. Councilman McAteer stated that he is not happy with FlyCarolina and has not seen them do anything progressive and felt like  a contract term extension.  county on tipping fees and requested Mr. Munn check on this.  report back to Council.  improvements could be made.  (Reference as contained: in Exhibit Book 3 tol Minute. Book 105 at] Page 31.) The following items were presented for discussion, information and updates:  OTHER ITEMS FOR NPORMATOA/DSCISSON  Loray Mill Station Update Martha Rivers Park Gastonia Technology Park Expansion Study Human Resources Policy Manual Electric Cost of Service Study Update Downtown Development Update Water and Sewer Interlocal Agreements  Sewer Inflow & Infiltration Program Overview and Challenges Automatic Meter) Reading & Advanced Metering Infrastructure  -123-    Page 124  Page 124  COUNCILSTRATEGICI PLANNING WORKSHOP-) FEBRUARY6,2016  Forensic (DNA) Testing Regulation of] Donation Drop Boxes Agenda Creation and Management for Staff and Council Legislative Goals 2015 Advocacy Agenda  Mayor Pro Tem Pierceall presented an exhibit tol be incorporated into the minutes on the Howe Diary Property which is seven acres that backs up to Martha Rivers Park. Mayor Pro Tem Pierceall stated that wel have an opportunity to purchase this land to expand Martha Rivers Park and he feels it will not be available for long noting it may be our only opportunity to purchase Mayor Bridgeman asked Mayor Pro Tem Pierceall if he had any interest in the property. Councilman Pierceall replied that he would be recusing himself from voting noting that the Agent that represents the people does have financial ties to his real estate company but noted that Mayor Bridgeman asked Mayor Pro Tem Pierceall: ifhe would gain anything from thes sale oft the property. Mayor Pro Tem Pierceall stated he does not but his company does and he does not Councilman Kirlin made the Motion for Staff to do ai feasibility study of the potential for the property purchase for park land and then to begin the process of negotiating. Councilman McAteer seconded the Motion. Council passed the Motion with Mayor Pro Tem Pierceall Ms. Kristy Crisp, Business Services Manager, presented the Gastonia Technology Park Councilman Gallagher made the Motion that we continue to talk and Staff to report back in ninety days. Councilman Kirlin seconded the Motion. Council passed the Motion with Mayor Pro Tem Pierceall recusing himself due tol his Agent having a financial interest in the parcels. Council directed Mr. L. Ashley Smith, City Attorney, to do an Ordinance Amendment on Drop  this property.  he does not standt toj profit.  own the company, but! he would recuse himself regardless.  recusing himself.  Expansion Study. After much discussion, the following action was taken.  Boxes.  Reference as contained in Exhibit Book 31 to Minute Book 105 at Page 32. Thei followingi information was presented for discussion andi information/  STRATEGIC PLANDISCUSSION  Mr. Munn distributed the Takeaways from Strategic Planning Workshop which are hereby  incorporated into the Exhibits.  Opporunities/Challenes/Takcaways  (Reference as contained in Exhibit Book 3t tol Minute Book 105 at] Page 33.)  MEETING. ADJOURNED  Mayor Bridgeman adjourned the meeting at 3:35 p.m.  Mayor. John D.1 Bridgeman  L.A Ashley Smith, City Attorney  -124-    Page 125  Page 125  COUNCILSTRATEGIC PLANNING WORKSHOP - FEBRUARY6,2016  Sherry H. Dunaway, City Clerk  Ws020616  -125-    Page 126  Page 126  GASTONIA CIYCOINCILMEFING FEBRUARY162016-1 6:00P.M.  GASTONCOUNTYI PUBLIC FORUM ROOM- GASTONIA.NC  Mayor John Bridgeman called the meeting to order at 6:00 p.m. on Tuesday, February 16, 2016 in the Gaston County Public Form Room, Gastonia, North Carolina. Councilman Jim Gallagher introduced Senator Marshall Rauch to open the meeting in prayer. Mayor Bridgeman led the audience in the Pledge of Allegiance to the flag. Sherry H. Dunaway, City Clerk,  recorded the minutes.  PRESENT: Mayor. John D. Bridgeman  Council Members: Robert Kellogg  David R. Kirlin James Gallagher Todd Pierceall Porter L. McAteer David Humphries Edward C. Munn  Manager:  City Attorney: L. Ashley Smith  Mayor Pro Tem Pierceall made a motion to add Addendum Item 1A to the Consent Agenda and also ini that same motion move Items 2, 4 and 5 to the Consent Agenda as well. Items 2, 4 and5 will become Items 2, 3 and 4 on the Consent Agenda respectively. Motion was seconded by  Councilman McAteer and Council approved it unanimously.  ADOPTION OF THEAGENDA  Mayor Pro Tem Todd Pierceall made a motion to adopt the Agenda as printed. Councilman  Porter McAteer seconded the motion and Council approved it unanimously.  APPROVAL OF THEMINUTES (1) Regular Council Meeting January 5, 2016  Councilman McAteer made a motion to approve the minutes of the January 5, 2016, Regular Council meeting, as printed. Mayor Pro Tem Pierceall seconded the motion and Councilman  Kirlin. Council approveditu unanimously.  PUBLICI EXPRESSION CONSENT AGENDA  Mayor Bridgeman noted that no one had signed up for Public Expression. ITEM 1A: ADDENDUM- FINALI RECORDING PLAT VILLAGEAT (Reference as contained: inl Exhibit Book 31 tol Minute Book 105 at] Page 34) (Reference as contained in Exhibit Book 3 to Minute Book 105 at Page 35)  PARKSIDE PHASEIMAP3  ITEM 2: ITEM 3:  RESOLVIONDECLARNG: SURPLUSAND TRANSFERRING EQUPMENTTOTHE: CITYOF LOWELL PUBLICE HEARING - ORDINANCE AMENDING SECTION 12.5.3 OF THE UNIFIED DEVELOPMENT ORDINANCE TOADJUST SIGNAGE! STANDARDS FOR] MENUE BOARDS (FILE #8467)  (Reference as contained in Exhibit Book 3t to Minute Book 105 at Page 36)  -126-    Page 127 ITEM 4:  Page 127  REGULAR COUNCIL MEETING FEBRUARY: 16,2016 APPOINTMENT OF MICHAEL PEOPLES AS THEI FIRSTALTERNATE COMMISSIONER, AND FLIP BOMBARDIER AS THE SECOND ALTERNATE COMMISSIONER OF THE) NORTH CAROLINA  MUNICIPAL POWER AGENCY: NUMBER1  (Reference as contained in] Exhibit Book 31 to Minute Book 105 at Page 37) Councilman Jim Gallagher made al Motion to approved the Consent Agenda. Mayor Pro Tem Todd Pierceall seconded the Motion. Council approved the Motion unanimously.  No one: signed upt to speak atl Public Hearing.  RESOLITIONAUTIORING THE] EXECUTION AND DELIVERY OF AN] INSTALLMENT FINANCING AGREEMENT. A SECURITY AGREEMENT ANDRELATED DOCUMENTS IN CONNECTION WITH THE FINANCING OF VARIOUS VEHICLES. AND EQUIPMENTI FOR THE CITY OF GASTONIA. NORTH CAROLINA  Mayor Bridgeman recognized Ms. Melody Braddy, Director of Financial Services, for this Ms. Braddy stated this Resolution is the final step in the installment financing for our 2016 approved vehicles and equipment. This financing is with Bank of America. Ms. Braddy noted that at our last council meeting we had a resolution accepting their proposal at 1.3996% as the interest rate for 59 months and the loan amount is $3,215,000. Ms. Braddy stated Staff is recommending approval of the attached Resolution which would allow the City Manager, Mayor In response to a question from Councilman Gallagher about whether surplus city vehicles were sent to Raleigh to be auctioned, off, Ms. Braddy stated that the City actually has two processes that are used to sell surplus vehicles. Throughout the year as the new vehicles arrive and the older vehicles are surpluses, they are then listed on a website called www.govdeals.com and we try to sell it there. Then once or twice or year, the City has al live auction on Broad Street at the Mayor Pro Tem Pierceall made the Motion to approve the item as presented. Councilman Gallagher seconded the Motion. The Council approved the Motion unanimously. (Reference as contained in Exhibit Book 31 to Minute Book 105 at Page 38)  presentation.  andl herself to sign the closing documents on1 this financing.  Garage where we actually auction vehicles and miscellaneous items.  BUDGET AMENDMENTHI6026 RECOGNIZE FUNDS FROM GOVERNOR'S CRIME COMMISSIONTO: SUPPORT GASTONIA POLICE DEPARTMENT'S HERO AND INTERNET CRIMES AGAINST CHILDREN2015  Mayor Bridgeman recognized. Assistant ChiefTravis Brittain for the presentation.  Chief Brittain stated this was a no-match Grant from NC Governor's Commission ICAC Grant whichi is Internet Crimes Against Children. This isa 40,000 no-match Grant which will give usa great opportunity to expand on what we have been doing electronically with our evidence collection and expand our capabilities. As this project evolves we will look forward to assisting regional agencies and ICAC Task Force Membersi in the wireless forensic challenges. Chief Brittain stated that he wanted to extend an invitation to everyone to come and meet some of our police officers for coffee and conversation on Wednesday, February 24th from 8:00 am -  127-    Page 128  Page 128  REGULAR COUNCILN MEETING- FEBRUARY 16, 2016  9:00 a.m. at Panera Bread. Chief Brittain noted there isi no agenda or talking points but this gives Mayor Pro Tem Pierceall stated thisi is not directly related to what is being discussed but it does involve technology and the internet where crimes are committed when purchases are made on line and then you go and meet that person face to face toj pay and pick up: your item. Mayor Pro Tem Pierceall noted that many people are fearful about meeting someone when their only contact has been the internet. Mayor Pro Tem Pierceall noted that some police departments around the country have placed signs in their parking lot thati iti is anl Internet Purchase Exchange area, andi it is usually in an area that is usually under surveillance. Mayor Pro Tem Pierceall inquired ift this Chief Brittain stated that thisi is definitely something that the Police Department could review. Mayor Pro" Tem made al Motion to approve thisi item as presented. Councilman Kellogg seconded  everyone an opportunity toi meet andt talk with officers that work in this area.  was something that the Gastonia Police Department could possibly do.  thel Motion and the Council approved it unanimously.  (Reference as contained: in Exhibit Book 3 tol Minute Book 105 at Page 39)  WELLNESS: 360R ROADMAP COMPREHENSIVE, ASSESSMENT  Mayor) Bridgeman recognized. Assistant City Manager Todd Carpenter for this presentation. Mr. Carpenter stated The Wellness 360 Roadmap represents an effort by Staff and Council to reenergize our Wellness Initiative here at the City. Mr. Carpenter noted that at the last Audit Bids and Insurance Committee meeting, Staff was directed to negotiate with Blue Cross Blue Shield for an assessment of our workplace wellness and Blue Cross Blue Shield agreed to provide the 360 Wellness Roadmap at a cost of $9,500 and they will report their findings and recommendations in late March or early April of this year. Mr. Carpenter stated Staffi is asking Councilman Kirlin made the Motion to approve. Councilman Gallagher seconded the Motion  fora approval to move forward with thisi initiative. and Council approved thel Motion unanimously.  (Reference as contained in Exhibit Book 3: to Minute Book 105 at Page 40) Mr. L. Ashley Smith, City Attorney, stated that he had no report.  CITY ATTORNEYSREPORIS CITYMANAGER'SI REPORT  Mr. Edward C. Munn, City Manager stated that we need to set dates for the Budget Work Sessions. May 16, 2016 would be a good date for our Council Budget Work Session since it will not conflict with the Germany trip and everyone should be here. Mr. Munn noted that May 26, 2016 conflicted with the MPO meeting. Mr. Munn noted the first Budget Work Session would be on May 16th as originally planned and if necessary we will have a meeting on May 19th. Mr. Munn stated that information would be sent out to confirm all oft the dates and the meetings will Mr. Munn requested everyone. look at the Take Aways from the Strategic Planning Workshop to review at their convenience for changes or additions. (The Take Away Report is hereby  begin at 5:30 p.m. at City Hall, Second Floor.  incorporated by reference and made aj part of these minutes).  (Reference as contained in Exhibit Book 31 tol Minute Book 105 at Page 41)  -128-    Page 129  Page 129  REGULAR COUNCILMEETING- FEBRUARY16.2016  Mr. Munn stated that the Farmer's Market Advisory Committee meets four to five times a year and there is a City Council Representative on this Committee and that seat was formerly held by Brenda Craig. Mr. Munn requested a City Council Representative be appointed to the Farmers Mayor Bridgeman made a request for a volunteer. Councilman Robert Kellogg stated he would like to volunteer as thel Representative. Mayor Pro Tem Pierceall made the Motion to approve. Councilman Kirlin seconded the Motion and the Council approved it unanimously. (Reference as contained in Exhibit Book 31 to Minute Book 105 at Page 42)  Market Advisory Board.  CITY COUNCIL: REPORTS  Councilman Kellogg stated that he was very impressed to see the inside workings of how everything comes together at the Strategic Planning Workshop. It was a great day with a lot of Councilman Kirlin stated Girls on the Run held a fundraiser at Loray Mill and it was well Councilman Gallagher stated that he and Councilman Kellogg met with a group of citizens that were concerned about Akers Center. They asked us toj put together al letter to geti in contact with the management company of Akers Center to ask them what their vision was regarding Akers Center and how they would like to move forward. Councilman Gallagher noted that Mayor Bridgeman wanted his name added as well after seeing the letter. Councilman Gallagher stated they were still waiting to hear back from them but wanted to keep everyone apprised in case anyone was asked any questions and if you needed any additional information to contact him or Mayor Pro Tem Pierceall stated a Gastonia native and well known gospel singer Erica McCullough that was raised in the Highland Community recently passed away and her funeral service isl Friday, February 19th and he would like to offer condolences tol her family that are still located in this area. Mayor Pro Tem Pierceall stated there was an accident involving an ambulance on Exit 17, and that he has had several different people from two different Community Watch groups complain about the lighting at that Exit many times. Mayor Pro Tem Pierceall noted that he knew this is a State issue and this accident probably was not related but stated he got calls immediately after the accident about the Exit and the lighting problems again. Hei requested that Staff check with the State to seei ift the lighting at that exit could bei improved. Councilman Humphries stated that he appreciated the hard work that the Staff and especially the Finance Department have puti into the budget. Councilman Humphries stated hel had attended the Centralina Council of Government meeting in Matthews and that it was very interesting and that they are available to help as needed with Economic Development Grants, writing and research. Also, Mr. Richard Turner, from Belmont was selected as the County Representative to the Board of Directors. Councilman Humphries asked that everyone remember the service members and Mayor Bridgeman stated that he attended a Prom/Ball for young adults with special needs at Southminster Presbyterian Church and he was so proud of the group that worked to make this possible through the grant from the Tebow Foundation. Mayor Bridgeman stated it was  discussion and some good things happening.  attended and a very good event, and] he was happy to be ablet toj participate.  Councilman Kellogg.  Councilman McAteer stated hel had no report.  their families here and abroadi in your prayers that they will come home safe.  rewarding and aj pleasure tol bei there as a representative.  -129-    Page 130  Page 130  REGULAR COUNCILI MEETING-) FEBRUARY 16, 2016  MEETING. ADJOURNED  Councilman McAteer made the Motion to adjourn and Councilman Gallagher seconded the  Motion. Mayor Bridgeman adjourned the meeting at 6:40 p.m.  Mayor John D. Bridgeman  L.A Ashley Smith, City Attorney  Sherry H. Dunaway, City Clerk  RC021616  -130-        Proclamation  GASTONIA  City of Gastonia, North Carolina  WHEREAS, it is important for the people of Gastonia and Gaston County to know and understand  the problems, duties and responsibilities of our law enforcement officers and agencies. We applaud the members of those agencies for recognizing their duty to serve the people by safeguarding life and property, by protecting people against violence and disorder, and by protecting the innocent against deception and the weak against defense. Ther men and women oft these agencies give of themselves day in and day outt to  oppression or intimidation: and,  WHEREAS, our nation, more than ever, depends upon local law enforcement as our first line of WHEREAS, in 2015, 128 peace officers across the nation and 2 from North Carolina alone were WHEREAS, the members of law enforcement agencies of Gaston County and its municipalities play Now, THEREFORE, BE IT RESOLVED that the Mayor and Council of the City of  preserve our homeland security: and, killedi int thel line ofduty: and,  avitalr role in safeguarding the: rights and freedom of our local citizens.  Gastonia do hereby proclaim the week ofMay 15 through May 21, 2016 as  PEACE OFFICERS MEMORIAL WEEK PEACE OFFICERS MEMORIAL DAY  and May 15,2016as  andj join] law enforcement officers nationwide in honoring their fallen comrades and the citizens ofGastonia to commemorate law enforcement officers, past and present. urge contributions made by their local law enforcement officers for handling the difficult  BE IT FURTHER RESOLVED that the citizens of Gastonia recognize and appreciate the IN WITNESS WHEREOF, Ihave hereunto set my hand and caused this seal to be affixed, this the 3rd  situations they encounter on a daily basis.  day ofMay, in the year of our Lord two thousand and sixteen.  John Bridgeman, Mayor  Attest:  Sherry H. Dunaway City Clerk  EXHIBIT E-1    GASTONIA Great Place. Great People. Great Promise. Housing and Neighborhoods MEMORANDUM  DATE: TO: FROM:  May 3, 2016  Mayor, City Council, and City Manager  Vincent C. Wong, Housing and Neighborhoods Administrator  SUBJECT: Gastonia-/Gaston County Consortium Renewal. Agreement  Itis time to renew the Gastonia-/Gaston County Consortium for participation in the US Department of Housing and Urban Development's (HUD) Home Investment Partnership (HOME) Program. HUD requires all consortiums to renew every three (3) years, and the June 2004 consortium agreement provides for an automatic renewal for participation in successive three-year HOME funds are directed on aj project restrictive basis by Consortium agreement outside of the city limits of the Gastonia, which are Direct Homeownership Assistance (239 families assisted from 2012-February 2016) and Homeowner Rehabilitation. Activities of Direct Homeownership Assistance and' Tenant-Based Rental. Assistance/ecurity Deposits are offered county-wide in order tof further affirmative fair housing. 100% of funds will be utilized within the areas stated.. No. match Staff has been collecting responses and commitment signatures from all the other municipalities to  qualification periods. Enclosedi is a copy of the Home Consortium Agreement.  funds ord administrative fnds are required ford continued particpation.  submit tol HUD.  EXHIBIT 1-1    INTERLOCAL. AGREEMENT INHUD "HOME" PROGRAM  CREATING CONSORTIUM) FORI PARTICIPATING  THIS AGREEMENT, made and entered into on this  day of  2016, by  and between the City of Gastonia, a municipal corporation organized and existing under and by virtue oft the laws oft the State ofNorth Carolina, hereinafter referred to as "Gastonia"; the City of Belmont a municipal corporation organized and existing under and by virtue of the laws oft the State' ofNorth Carolina, hereinafter referred to as "Belmont"; the Town of Stanley, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Stanley"; the Town of Ranlo, a municipal corporation organized and existing under and by virtue of the laws oft the State of North Carolina, hereinafter referred to as "Ranlo"; the' Town ofl Dallas, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Dallas"; the City of Bessemer City, a municipal corporation organized and existing under and by virtue oft the laws of the State of North Carolina, hereinafter referred to as "Bessemer City"; the Town of High Shoals, ai municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "High Shoals"; the City of Lowell, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Lowell"; the City of Kings Mountain, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Kings Mountain"; the City of Cherryville, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Cherryville"; the Town of Cramerton, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Cramerton"; the Town of McAdenville, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as McAdenville"; the Town of Spencer Mountain, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Spencer Mountain"; the City of Mount Holly, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina; and Gaston County, a body politic oft the State of North Carolina, hereinafter referred  toa as "County" (Collectively the "Participating Units");  WITNESSETH:  THAT, WHEREAS, Article 20 of Chapter 160A of the General Statues of North Carolina authorizes any unit ofl local government and any one or more other units of local government to enter into contracts or agreements with each otheri in order to execute any undertaking; and  EXHIBIT 1-2    WHEREAS, the United States Government, through the U.S. Department of Housing and Urban Development ("HUD") administers a program known ast the HOME Program which was created WHEREAS, the rules promulgated pursuant to said act contemplate the creation of consortia by units of local government to allow units that do not otherwise qualify for participation in the HOME Program due tot their size tos sO qualify, by the creation ofa consortium; and WHEREAS, the parties hereto are contiguous units ofl local government and otherwise meet the definition of governmental units which can qualify fort the HOME Program through a consortium WHEREAS, the basic purpose of the HOME Program is to expand the supply of decent, safe, and affordable housing, both owner occupied and rental housing for low and very low income WHEREAS, the parties hereto believe that it would be in their mutual best interest and in the best interest of their citizens to become eligible for this program and pursue available funding NOW, THEREFORE, in consideration of the mutual covenants and conditions hereinafter set 1. Purpose. The purpose of this agreement is to provide access to the HOME Program established by the National Affordable Housing Act of 1990 and administered by the United States Department of Housing and Urban Development and to comply with the rules promulgated by HUD pursuant to said act as found in 56 Federal Register, Page 2. Term. This agreement covers the period necessary to carry out all activities that willl be funded from funds awarded for three federal fiscal years and the parties hereto will remain in the consortium for the entire period. The program year start date for the consortium is 2017, and all: members ofthe consortium are on the same program year for 3. Renewal. Unless otherwise terminated by agreement in writing of all parties hereto or by termination of the HOME program by HUD, this agreement shall automatically be renewed for successive three-year qualification periods under the same terms and conditions. The parties agree that this agreement shall be amended to incorporate any changes necessary to meet the requirements for consortia agreements set forth in the Consortia Qualification Notice for any subsequent three-year qualification period. Any Participating Unit shall have the right to withdraw from the consortium at the beginning of any renewal period by giving notice in writing to Gastonia. For each renewal period, Gastonia shall, by the date specified in HUD's consortia designation notices, notify each of the Participating Units in writing ofi its right not to participate for that renewal period  pursuant to Title II oft the National Affordable Housing Act of 1990; and  created: for that purpose; and  citizens;  pursuant to the terms oft the rules governing same.  forth, the parties hereto dol hereby covenant: and agree as follows:  65339, et. Seq.  CDBG, HOME, ESG and HOPWA.  and shall provide copies of all such notifications tol HUD.  2  EXHIBIT 1-3    4.  Participation. Belmont, Stanley, Ranlo, Dallas, Bessemer City, High Shoals, Lowell, Cramerton, McAdenville, Spencer Mountain, Kings Mountain, Mount Holly and Cherryville shall only participate in the Down payment. Assistance, which shall provide down payment assistance to the residents and the Rehabilitation Loan Program which shall provide rehabilitation assistance to existing homeowners of said municipalities. Said municipalities shall not participate in any other programs or qualify for any other types of 5. Lead Entity. Gastonia shall be designated as the lead entity for purposes of the HOME Program and shall assume overall responsibility for ensuring that the HOME Program is carried out in compliance with the requirements of the HOME Program pursuant to the applicable rules promulgated by HUD and other requirements, including, but not limited to, the requirements concerning a consolidated plan in accordance with HUD regulations in2 24 CFR Parts 91 and 92, respectively, and the requirements of24 CRF92.350(a)(5). Statement of Capacity. As an "entitlement city" under the HUD Community Development Block Grant Program, HUDI has determined that the City has the capacity 7. Cooperation. The parties hereto shall cooperate in executing such documents and providing suchi information tol HUD: as may be required to qualify the consortium created hereby for participation in the HOME Program. Furthermore, the parties hereby certify 8. Policy Review Board. A policy review board shall be established by the parties which shall develop policies and procedures for the administration of this agreement and the 9. Merger Clause. This agreement contains the entire agreement and understanding between the parties hereto and may be amended only by a subsequent written document executed by both parties. There are no oral understandings, terms or conditions between the parties that are not set forth herein and none of the parties has relied upon any representatives, expressed or implied, not contained in this agreement. Any prior agreements between the any of the parties hereto for the services provided for hereby are deemed merged into this agreement and shall not be enforced except as they may be 10. Counterparts. This agreement may be simultaneously executedi in sufficient counterparts, one of which being retained by each oft the parties hereto and each of which sO executed shall be deemed to be an original and shall together constitute but one in the same IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed in their respective names by their duly authorized officers and tol have their seals hereunto affixed, all on  assistance available through the HOME: Program.  6.  to execute the administration of the HOME Program.  that they will affirmatively further fairl housing.  HOME program.  consistent herewith.  instrument.  the day and year first above written.  3  EXHIBIT 1-4    CITY OF GASTONIA  By:  Mayor. John Bridgeman  ATTEST: CITY CLERK  APPROVED ASTOFORM: CITY ATTORNEY  GASTONG COUNTY By:, County Manager  ATTEST:  CLERK TO THE BOARD APPROVED ASTOFORM: COUNTY ATTORNEY  4  EXHIBIT 1-5    STATE OFI NORTH CAROLINA COUNTY OF GASTON County, do certify that  I,  a Notary Public of the aforesaid State and  personally came before me  this day and acknowledged that she is the City Clerk of the City of Gastonia, a North Carolina Corporation, and that by authority duly given and as the act of the Corporation, the foregoing instrument was signed in its name by its Mayor, sealed  with its corporate seal and attested by its City Clerk.  Witness my hand and official stamp or seal, this the day of  2016.  Notary Public  My commission expires:  SEAL  STATE OFI NORTH CAROLINA COUNTY OF GASTON County do certify that  a Notary Public of the aforesaid State and  personally came before me and  acknowledged that she is the Clerk of the Gaston County Board of Commissioners and that pursuant to a resolution duly adopted by said Board, and as the act of Gaston County, the foregoing instrument was signed in its name by Barl Mathers, County Manager, sealed with its corporate seal and attested by herselfas Clerk. Witness my hand and official stamp or seal, this the  day of  2016.  Notary Public  My commission expires: SEAL  5  EXHIBIT 1-6    CITY OF BELMONT By: Mayor  ATTEST: CITYCLERK  STATEOFNORTHCAROLINA COUNTY OF GASTON County, do certify that  I,  a Notary Public of the aforesaid State and  personally came before me  this day and acknowledged that shei is the City Clerk of the City of Belmont, a North Carolina Corporation, and that by authority duly given and as the act of the Corporation, the foregoing instrument was signed in its name by its Mayor, sealed  withi its corporate seal and attested by its City Clerk.  Witness my hand and official stamp or seal, this the day of  2016.  Notary Public  My commission expires:  6  EXHIBIT 1-7    CITY OF MOUNTHOLLY  By: Mayor  ATTEST: CITY CLERK  STATE OFNORTHCAROLINA COUNTY OF GASTON County, do certify that  I,  a Notary Public of the aforesaid State and  personally came before me  this day and acknowledged that she is the City Clerk of the City of Mount Holly, a North Carolina Corporation, and that by authority duly given and as the act of the Corporation, the foregoing instrument was signed in its name by its Mayor, sealed  with its corporate seal and attested byi its City Clerk.  Witness my! hand and official stamp or seal, this the day of  2016.  Notary Public  My commission expires:  7  EXHIBIT 1-8    TOWN OF CRAMERTON By: Mayor  ATTEST: CITY CLERK  STATE OFI NORTH CAROLINA COUNTY OF GASTON County, do certify that  a Notary Public of the aforesaid State and  personally came before me  this day and acknowledged that she is the City Clerk of the Town of Cramerton, a North Carolina Corporation, and that by authority duly given and as the act of the Corporation, the foregoing instrument was signed in its name by its Mayor, sealed  with its corporate seal and attested by its City Clerk.  Witness my hand and official stamp or seal, this the day of  2016.  Notary Public  My commission expires:  8  EXHIBIT 1-9    MEMORANDUM  DATE: TO: FROM: THRU:  April 25, 2016 Edl Munn, City Manager  Debby Key, Division Manager ofl Fleet Services Michael Peoples, Assistant City Manager  SUBJECT: Item for May 3,2016 City Council Agenda  AWARD OF CONTRACT-I FLEETMATICS  GOSFATALALTONATED VEHICLELOCATOR (GPS/AVL)  The City of Gastonia was awarded a Congestion Mitigation and Air Quality (CMAQ) grant in the amount of $192,000 (80%) through the NCDOT for the installation of GPS/AVL equipment in City vehicles. The project allows City staff to monitor and track 186 City vehicles and reduces fuel consumption through mileage efficiencies and reduced idling. The City's share is The City received sixteen (16) proposals from interested firms toj provide the GPS/AVL tracking system. A selection committee composed of representatives from Technology Services, Public Works, Solid Waste, Electric and] Fleet interviewed six (6) firms who were, then, narrowed down tot two (2) candidates. Following as second interview process, the committee selected Fleetmatics Fleetmatics has proposed toj provide the tracking system for $6,050 monthly or $72,600 annually. Thet total cost of the 361 month agreement is $217,800. The fee has been reviewed by staff and is within a normal and reasonable range for these services. The City's share for these services is $43,560 over the 3-year period or $14,520 annually. With the remaining grant funds of $22,200, the City will purchase Garmin style display units for turn-by-turn directions to ensure route This agreement has been reviewed by the City Attorney and iti isi in conformance with the City of Gastonia Standard Operating Procedure for Expenditure Contracts. The agreement is currently  $48,000(20%).  USA, LLC.  efficiencies.  being reviewed by the North Carolina Department of Transportation.  RECOMMENDATION:  That the attached agreement to provide GPS/AVL tracking services between the City of Gastonia and Fleetmatics USA, LLC be approved in the amount of $217,800.00 contingent  on: approval by the North Carolina Department of Transportation.  EXHIBIT 2-1    1100V Winter Street, Suite 4600 Waltham, MAC 02451 Fax: (781)5 577-4793 Customer Service:1 1-866-227-1100 Customer Service: SupenusAgh-tmstscom www.f fleetmatics. com GENERAL INFORMATION Order Date: Company! Name: City ofGastonia Address (Mailing or Invoicing Address): 700 NE Broad Street City: Gastonia installation addresses SUBSCRIPTION: SERVICES: QUANTITY 186.00 186.00 186.00 53 32 6 186  - Fleetmatics  SERVICES ORDER FORM  Customer Reference Number:  Fleetmatics Salesperson Name: Adam Portner Officer or Owner: Debby Key Officer/Owner EmailA Address: debbyx@clyolgastona. .com Installation Contacti ifothert than Officer/Owner Steve Huss  Region: NC 704. Telephone: 866. 6056 CellF Phone: Telephone: 704.866.6011  State: NC DESCRIPTION  Zip Code: 28054  Please advisey your Fleetmatics scheduleri ifthere are multiple shippingor Accounts Payable Contact, ifothert than Officer/Owner: Telephone:  Service Start Date  Monthly Per Unit Fee MONTHLYTOTALS  Vehicle Tracking Subscription Driverl IDS Subscription Driving Style Subscription Garmin Integration Subscription PTO/Digital Input Subscription PTO/Digital Input Subscription Engine Control Module Data Subscription  $31.00 $0.50 $0.00 $3.00 $1.00 $0.00 $0.00 Applicable Taxes and Fees  $5,766.00 $93.00 $0.00 $159.00 $32.00 .00 .00 $6,050.00  Total Monthly Amount  Agreement Length: 36N Months from the Subscription! Start Date. The "Subscription Start Date" ist the earlier of( (i) the date of installation ofa all Equipment or (i)4 45 days fromt the execution  Excludes  oft this Services Order Form. ONE-TIMEI FEES (per Occurrence): QUANTITY 186.00 250.00 1.00 IMPORTANTI NOTICE:  DESCRIPTION Activation Fee Key FobID Unit Upgradel Installation Charge  AMOUNT $0.00 $0.00 $0.00  EXTENDEDI PRICE  $0.00 $0.00 $0.00 $0.00 confirm a no fault oft supporta atr no the customer,  Total One-Time Fees  COVERT INSTALLATION: Unknown  Excludes Applicable Taxes andF Fees  Ino ordert toe ensure as swifti installation please ensure allv vehicles are available. Pleasei informy your contact person to expect acall within 24 hourst to datef fori installation. Future deinstalls, or reinstalls (orc combined deinstalls andr reinstalls completed atthes same time) Additional charges maya applyi ifthere arer multiple installation! locations orif Customer schedules installationa andt thend does willl beb notn billeda maket $100 per vehicle. a"Nos Show)a ando duet tos such Nos ShowF Fleetmatics mustr maker more than onet tript toir install. In signing, the client agrees to comply the vehicle available (each Agreement andt to complete thep payments inf full, Fleetmatics provides on-linet training, periodic upgrades tos subscription services, andt witht technical the Terms ofthe additional charge fort the duration oft the contract. Int thee eventt thatt thev vehiclet tracking unitr malfunctions ori is defective, Fleetmatics willr replace they unit atno additional charge atat time andp placer mutually convenient tot the Customer and Fleetmatics. through THE RIGHTS AND OBLIGATIONS OFF FLEETMATICS USA, LLC AND CUSTOMER ARE SUBJECT TO AND GOVERNEDI CONDITIONS AGREEMENT ANDI INCORPORATEDI HEREINE BY THIS REFERENCE. PLEASE READ THE TERMS AND CONDITIONS BY THE TERMS BEFORE AND SIGNING THEA AGREEMENT. BYS SIGNINGI BEL OW YOU AREA ACCEPTING THE TERMS OF THE AGREEMENT, INCLUDING CONDITIONS INCORPORATED HEREIN. FLEETMATICS' ACCEPTANCE OF CUSTOMER'S ORDERI ISS SUBJECT TOC CREDIT THE APPROVAL: TERMS AND AND SIGNATURE ONT THIS AGREEMENT BYAD DULY AUTHORIZED REPRESENTATIVE OF FLEETMATICS. INSTALLATION NOTES (not validf for changes to billing, payment or other contract terms):  at  Customer Name: City ofG Gastonia By (signature)  Authorized Fleetmatics USA, LLC Representative:  Date:  By: (signature)  Date:  EXHIBIT 2-2    Fleetmatics Watham,MA02451 04500 A. GENERAL1 TERMS AND CONDITIONS  1866227-1100  commence upon delivery of Equipment to Customer as evidenced by  shipping carrier documented delivery date.  The Terms and Conditions (the "Terms") of this Agreement (the D. ACCESS ANDI USE  Agreement)t together withe each Services Order Form govern allo contracts Subjectt toi thet terms and conditions oft this Agreement, Fleetmatics hereby fort thes sale ofs services (he' "Services")byF Fleetmatics (whichf forp purposes grants Customer a non-exclusive, non-transferable limited right in the herein shall include its affiliates) to the Customer. All other terms, or territory where the Customeri is locateda asf follows: variations tot these printed Terms, conditions, term sheets, order forms or a.1 Toa access and uset the Services until thel last day oft the Service Term, purchase orders are excluded unless agreed explicitly in writing by a consistent with any Fleetmatics policies and additional use limitations numberedi modification: addenduma autioizedbyFleatmatics. Executionof specifiedo or referencedi int thec order form and solelyf fort the Customer's use; Internet, orbye e-mail shallr meana acceptancet thatt these Termsa are deemed b. To download, print, copy and use any documentation as reasonably incorporated in any purchase order or order form and shall form the necessary fori it'si internal, in-house user relatedi tot ther rights granted under Thesel Terms aret the entire Agreementf fort thes sale of Services, andt they Fleetmatics reserves all rights not expressly granted herein. Except as Termss shalls supersede thep previously agreedt terms and conditions ofa any herein, inr no events shall Customer ( use, or permita any third party tou use, anda allp prior ordersf for the Services, includingi ifthe Services Order Form the Services for time-sharing, rental, or service! bureau purposes, or () Terms shouldb bef foundt tob bei invalid oru unenforceable byacourtoro other theE Equipment or Services, orp permita anyt thirdp party to decompile, reverse  the Services Order Form by the customer, whether in writing, on the and  contracth betweent the Customer and Fleetmatics.  subsection (a) above.  shalls supersede allp priort terms, understandings or agreements between the Customer andF Fleetmatics. Without! limitingt thef foregoing, these attachedh hereto addst tot the quantityi ins such orders. Ifanyp partofthe competenta authority, thent ther rests shallr noth bea affected. Any noticet tob be giveni inr respect oft these Terms by either oft the parties  otherwise permitted herein, Customer may not copy, modify, adapt, or create derivative works oft the Services. Except as otherwise permitted decompile, disassemble, reverse assemble, or otherwise reverse engineer assemble, orr reverse engineer the Equipment or Services. Customer will use thee equipment ands services ina accordance with applicable law. Ownership. Customer acknowledges that Fleetmatics and its but not limited to all worldwide copyrights, trade secrets, trademark, including ori implied, int the Equipment or Services other than those specifiedi ini this the Services may contain certain third party applications licensed to Fleetmatics. The rightt to access and uset the Services granted hereunder Title in the Equipment shall at all times remain with Fleetmatics.  shall bei in writing, ando deliveredt tot ther registered office orp principal place E. OWNERSHIP RIGHTS  ofb business oft thec other.  B. PRICES, PAYMENT TERMS, COMMITMENT OF CUSTOMER, own allr rights, title, andi interest in the Equipment and Services, suppliers Prices, which are expressed in USI Dollars, are only validi ifexpressedi in patents, confidential information, andp proprietary andi intellectual property writing by Fleetmatics and only for the period stated int the quotation or rights subsisting therein. Customer does not acquire any rights, express oni installation ofE Equipment orf fortyf five (45) days from thee execution of Third Party Software. Customer acknowledges that the Equipment and Unless otherwise stated, payment ofa alla amounts shall ber made within 30 shall bes subjectt to any underlying licenset toF Fleetmatics from at third party days ofti the date ont thei invoice orb before any duec datef forp payment shown ofa any componento oftheE Equipment or Services. Inth thee event Customer has av valido dispute witha anyi invoice ora amounto due, Fleetmatics may enter the Customer's such dispute must be communicated in writing to Fleetmatics within 30 Equpmentifpayments: are notr receivedi ini fullb property byt their due to repossess dates. the any dispute. Any amounts not disputed within this time frame will be G. EQUIPMENT DEFECTS & REPRESENTATIONS deemedtobev valid. Fleetmatics and Customer agreet tov worke expeditiously Subjectt to thel limitations contained herein, Fleetmatics represents thati for Customer agrees tor notify Fleetmatics within 30 days of any change in specifications for such Equipment. WITH substantially THE EXCEPTION conform to THE the Customer's trade name, address, or phone number. By executing this REPRESENTATION INT THE FOREGOING SENTENCE, FLEETMATICS OF Agreement, Customer authorizes Fleetmatics top periodically requesty your MAKES NO OTHER EXPRESS OR IMPLIED WARRANTIES OF ANY creditr reports and bank andt trader references. Upony your request, we will KIND' WITH RESPECT TO1 THE SUBJECT MATTER HEREOF. AND informy you oft ther name and address oft ther reporting agency from which OTHER WARRANTIES ARE HEREBY DISCLAIMED, INCLUDING, ALL Allp payments toF Fleetmatics exclude taxes unless specifically stated. The MERCHANTABILITY, OR FITNESSI FORAPARTICULARI PURPOSE. If Customer is responsible for payment of all applicable taxes, however during the Service Term any Equipment is found to be defective, designated or incurred in connection with the transactions under this Fleetmatics will ati its option repair or replace the defective Equipment agreement, and agrees tor reimburse Fleetmatics for any taxes paid on within ar reasonable time using components orr replacements that are new DELIVERY AND INSTALLATION OF FLEETMATICS OWNED available to the Customer atl law or in equity, provided, however, that Thep provision of Services as contemplated! herein requirest thei installation will provide Fleetmatics reasonable purpose access tot the Agreement. effect such ofc certain Fleetmatics owned equipment (he' Equipment") into Customer repairs orr replacements. Inr no event will Fleetmatics vehicle to vehicles. AII Equipment delivery times and dates are approximate, but use oft the vehicle when the Equipmenti isb Fleetmatics and Customer shall usei itsr reasonablee efforts torespectt them. representation shall be void and ofr no effecti beingr iffailure repaired oft the orr replaced. Equipment This Thep parties shalle each make commercially reasonable efforts tos schedule any partt thereofis duet toa accident, modification orr misuse! agreedu uponi ina advance! byb both parties. Fleetmatics shall notbeli liablef for Fleetmatics' repair orr replacement ofc defective Equipment does nota apply, Fleetmatics, its employees or sub-contractors shall normally carry out unauthorized: 3rdp party orbyt the Customer ori itsr representative, orr repair by any installations. Int thee event thati installation is carried out byt the Customer, or abuse toa any element oft the system or component thereof, ()r misuse the Customer's employees, agents, representatives or nominated sub- caused by any party or other externalf force, or (v) contractors ("Self-install"), Fleetmatics shall not bel liable for any loss or connection of the Equipment to any third-party damage damage whatsoever, arising directly or indirectly, as a result of any provided! byt the Customer.  CREDITF REPORTING AND1 TAXES contract. Ifnots stated, thev validity periodi is 300 days. Billinga andt the Service Term (as describedi in Section N)s shall commence the applicable Services Order Form, whichever ise earlier. ont thei invoice. Anyf failuret by Customer tor make timely payment of any F. TITLE obligation under this Agreement shall bec deemeda ab breach. days oft the! billingo date, describing the amount, issue and ther reason for  Agreement.  toresolve any dispute.  thes Service Termofthis/ Agreement, thet Equipmentv willbei freef from defects  in materials and workmanship and will  wer receiveds sucha areport.  WITHOUT LIMITATION, THE IMPLIED WARRANTY OF or used. The foregoing remedy is the sole and exclusive remedy of Customer regardingo defective equipment andisir inlieuo ofa any other remedy Customer shall havet the rightt to terminatet this Agreementif ifs such defects  their behalf. EQUIPMENT  constitute af failure of thee essential  ofthis  Customer be liable for loss of Customer or byt the  and complete thei installation oft the Equipment within fourteen (14) days or any third party. from thec datet this Agreement ise executed, unless ana alternates schedulei is anyl loss ord damage resultingf froml late delivery ori installation.  and Customer mayi incur additional charges, for defects resulting from: 0 damage caused byi incorrecti installation, use, modification  caused (i) damage byt the products or software  negligence ori failure tof follow Fleetmatics' writteni instructions ini installing the Equipment. Should Customer Self-install, Service Term shall  EXHIBIT 2-3    Fleetmatics H. INTELLECTUAL PROPERTYRIGHTS  become disrupted or degradedf fromt time tot time asaresult ofevents such  Fleetmatics will, provided Customer gives Fleetmatics prompt notice of as, butr notli limited to; disruption tos satelites system operation, unavailability any such claim, indemnify the Customer from all costs and expenses ofw wireless data carrier services or signals, disruptions tot thel Internet or actually incurred by Customer arising from any claim that use of the Fleetmatics' server/s), computer failures and viruses, and hardware Equipmento or Services asd delivered byF Fleetmatics, andr notir in conjunction failures. Fleetmatics shall use commercially reasonable effortst tor minimize with anyt third-party or customer-provided equipmento or software, infringes thee effects ofa anys such disruption or degradation tot the Customer, buts shall any third partyi intellectual property rights. Ift the Equipment or Service not be liable to the Customer for any loss or damage, whether resulting becomes thes subjecto ofac claimt thatt thet Equipmento or Servicei infringes the directly or indirectly from the unavailability of any of the Services, intellectual propertyr rights ofath third party anda asa aresulto ofs such claim, or degradationofthe: accuracyofthel information ort thef failureoftheF Products. thes settlement thereof, the use oft the Equipment or Service is prohibited Fleetmatics accepts no responsibility whatsoever for any Vehicle or enjoined, Fleetmatics shall, ati its sole expense, usei its commercially Information lost as ar result of any failure oft the Equipment or disruption to reasonable efforts to do one or more of the following: () obtain for or degradation of any of the Services. Fleetmatics' total liability to the Customer ther rightt to uset thei infringing! Equipment or Service withouta any Customer shall not exceed the fees received by Fleetmatics from the additional costt to Customer; (i)r modifyt thei infringing Equipmentor Service Customeri fort the Services relatingt tot the periodo during whicha any disruption reasonable efforts, none of the foregoing alternatives is reasonably Neither Fleetmatics nori its wirelessi network partners make any warranties possible, then Fleetmaticsi may requiret that Customer return thei infringing withr respectt tot the Service ort thep performance ofanyv wireless network. To Equipmentt toF Fleetmatics and/ or discontinue use ofthe Service andu upon the extent Fleetmatics provides access toi information provided by other suchr return ord discontinuation ofuse, Fleetmatics shallr refundt to Customer sources, Fleetmatics accepts no liability for and makes no warranties, apro-rated portion oft the Service fees already paid fori in advance. No express ori implied, withr respect to the contentt thereof. Customer has not credit or refund shall be made for Services already provided to the relied on and will not make claim thati itis entited tot the benefit of any Customer. Fleetmatics retains allF Fleetmatics owned Intellectual Property representations, promises, description ofs services or other statement not is owned by Fleetmatics or the providers of such information. The Both Fleetmatics and the Customer willt treat alli information received from Customerr may usei information retrievedfi from the Services only fori its own thec other partyt thatisr marked' Confidential" orv whichi is reasonably obvious use which means that the Customer may not sell, resell, retransmit or tob be confidential ("Confidential Information") as it would treat its own otherwise make thei information retrieved from the Services available in confidential information, butinr noe event shall either party employ less than anyr manner ord ona anyr mediumt toa anyt thirdp party unless the Customer has ar reasonable degree of care in protecting the Confidential Information. obtained Fleetmatics' prior written consent or Customer isr requiredt to do Confidential Information includes, but shall not be limited to: pricing, The Customer isr responsible fora all use oft the Services made using any Qw wask knownt tot the receiving partly as shown byt ther receiving party'sf files usernames andp passwords registered by ora allocatedi toit, whether orr not atthet time ofc disclosure thereof, () was alreadyint thep public domain atthe theu usei isr made! byt the Customero ors someone else usingi itsu username and time oft the disclosure thereof, (il) entered the public domain through no password. The customer is responsible for protecting and securing its action of the receiving party subsequent to the time oft the disclosure username and password from unauthorized use. The Customer must thereof, or (v) isr required by! law or government order tob be disclosed by notify Fleetmaticsi immediatelyir int thee eventt thatitis aware ofthep possibility ther receiving party, provided thatt the receiving party shall ifp permitted by that the Customer may be leaving Fleetmatics' site and Fleetmatics Fleetmatics does notr represent or warrant that Customer will achieve any therefore takes nor responsibility for and gives no warranties, guarantees certainr resultsh by use oft the Service. Fleetmatics does notv warrantt thatt the Customer acknowledges and agrees that although Fleetmatics' Service uninterrupted ore error free. With the exception oft thei indemnity or contains maps, routing instructions and driving directions, Fleetmatics setf forthi ins section H, Fleetmatics' maximum liability for all obligations under nor responsibility: fort the accuracy oft thisi information. Customer this Agreement (whetheri int tort, contract, negligence or isr responsible for checking directions for accuracy, confirming that the exceed twot timest thet total feesr receivedbyF Fleetmaticst otherwise)s fromt the Customer The Equipment and Services are designed to collect certain data and Neither the Customer nor Fleetmatics shall be liable to the other for any information from Customer's vehicles, including, without limitation, data economic (including, withoutl limitation, loss ofr revenues, profits, contracts, regarding the location oft the vehicles, rate of travel, ignition on/off, idle business or anticipated savings), special, indirect, incidental, exemplary, time, number ofs stops and other similari information, (collectively, "Vehicle punitived or consequential losses or damages ork loss ofg goodwill lina any way nformation"). Customer acknowledges and agrees that as between whether such! liabilityi is based ont tort, contract, negligence, strict liability, Customer and Fleetmatics, Fleetmatics owns all Vehicle Information, product! liability or otherwise arisingf from or relating to this Agreement or including allr rightsi in andt to such' Vehiclel Information. Withoutl limitingt the resulting fromt the use ort the inability to use the Service or Equipment or generality of thef foregoing, Customer acknowledges and agrees that, as thep performance or non-performance oft the Services or Equipment. Itis the owner oft the Vehiclel Information, Fleetmatics may review, analyze, the responsibility of the Customer toi insure itself in this regard ifitso disclose to any third parties any Vehicle Information that identifies Fleetmatics shall not bel liable to the Customer for non-performance or specifically Customer or any ofthe drivers ofC Customer's vehiçles. Itbeing delayi inp performance ofa any ofitso obligations undert these Terms ork loss or understood, however, that the foregoing restriction shall not apply to damage of any products due to acts of God, failure of the Internet or disclosures of Vehicle Information that are @) required by law or in another network, war, riot, civil commotion, embargo, strkes, fire, theft, response to a request from law enforcement authorities, (i) made in delayi inc delivery ofs services ofs sub-contractors or sub-suppliers, shortage connection with a subpoena or other similar demand, (ii) made in ofl labor orr materials, confiscation or any other unforeseen event (whether connection witha ac contemplatedi merger, acquisition ors similar transaction, ornots similari inn nature tot those specified) outsidet ther reasonable controlof Fleetmatics does not warrant any connection, communication, installation oft the Equipment orf fortyf five (45) daysf from the datet the transmission, security of or results from the use of any information Services Order Formi is executed, and continuef fort the periodi indicated on provided (or omitted to be provided) in connection with the Services. the Services Order Form (the" "Servicel Term'). The Service Termi for Availability of, or accuracy ofi information provided by the Services may renewal Servicess shall commence ont thec date ofe execution ofthe  soti thatitbecomes non-infringing; or () replacet thei infringing Equipment ordegradation oft the Services continued.  or Service with a non-infringing item. If, after using commercially  inti the Equipment and Services.  specifically setf forthi int this Agreement.  Copyrighta anda allo otheri intellectual propertyr rights' subsistingi int the Service K. CONFIDENTIALITY  soby NC GS Chapter 132.  business plans, customer lists, operational andt technical data andp product plans. The obligations oft this Section shall nota applyi ifther receiving party canp provel bya appropriate documentation thats such Confidential Information  USE OF THEF FLEETMATICS SERVICE  ofabreach ofs security.  applicable law, notify the disclosing party in writing of such required disclosure ass soona asr reasonably possible priort tos such disclosure.  Fleetmatics may provide hypertext! links tos sites ont thel Internet, which are operatedbyuntelatedt thirdp parties. Usinga ane externalh hypertextlink means L. LIABILITY  orrepresentationsi in respect ofli linkeds sites.  functions contained in the Equipment or Service will meet Customer's requirements or that the operation oft the Equipment Services  wil be claims shall not  assumes  designatedr routes stille exist, responding appropriately to construction: and fort the Services.  other road! hazards and adheringt toa allt trafficl laws.  manipulate, copy and modify the Vehicle Information. Fleetmatics may desires. also distribute reports, analyses and data based upon the Vehicle Information, provided, however that Fleetmatics agrees that it shall not M. FORCE MAJEURE  (iv)r made toF Fleetmatics' affliates or related companies, andlor (V)r made Fleetmatics.  toFleetmatics' service providers. J. AVAILABILITY OF SERVICES  N. TERM AND1 TERMINATION  Thei initial Service Term ofthis Agreement shall begin on thee earlier of  29121109  EXHIBIT 2-4    SF Fleetmatics  applicable Services Order Form fort ther renewal or,i iflater, thec date specified ont the Services Order Form ast thes starto datef fort the applicable renewal Service. Unless otherwises specifiedi int the Services Order Form, add-onf features willr runf fort thes samet term ast theb base vehiclet tracking unitst tov whicht thea add-onf features apply. This Agreement and/or the Services Order Formr may noth bet terminatedb by Customer orF Fleetmatics duringt the Service Term other thanf forb breach andt then onlyb byt ther non- The provisions oft the Confidentiality clause oft these Terms shall survive Upont the termination oft this Agreement, for whatever reason, all rights granted by Fleetmatics to Customer hereunder shall immediately cease and Customer shall immediately return to Fleetmatics all Fleetmatics properly, including, but not limited to, its Equipment, Confidential Information and all copies thereof. Upon the termination of this Agreement, Fleetmatics shalli immediatelyreturnt to Customera all Customer property, including, butr notl limitedt to, its Confidential Information and all copiest thereof. Termination oft this Agreement shall notl limite either party from pursuing other remedies available to it, including injunctive relief. Termination oft this Agreement, other than as a result of Fleetmatics' breach, shallr notr relieve Customero ofits obligationt top pay allf fees ando other amounts duel by Customer under this Agreementa and such amounts shall be accelerated and paid by Customeri ina al lump sum payment due upon Fleetmatics reserves ther rightt to assign this Agreement to an affiliate at anyt time during thet term oft this Agreement. This Agreement isp personal tot the Customer, and Customer may nota assigni itsr rights ord obligations, in whole ori inp part,t toa anyt thirdp partyv without Fleetmatics' written approval. P. GOVERNING LAW AND. JURISDICTION This Agreement andt these Terms shall bec construedi in accordance with North Carolinal law, ands shall! bes subjectt tot thee exclusivej jurisdiction ofthe courts ofthes state ofNorth Carolina, United States of America.  breaching party. termination byt twoy years.  termination. 0. ASSIGNMENT  EXHIBIT 2-5    City of Gastonia APPENDIX. - Customer Data Additional Terms and Conditions  This customer data appendix supplements the Agreement and addresses access toi internal network operations, ownership of "Vehicle Information" as defined in Section I ("Use of] Fleetmatics Services")of the. Agreement, including any data andi information from the vehicle's slequipment's ODBII system, access or expiration oft the Agreement in order toj provide basic protections for the customer's data. FLEETMATICS agrees to implement administrative, physical and technical safeguards that are commercially: reasonable and appropriate toj protect the confidentiality, integrity and availability of and  Vehicle the  to  Information andi rights andi responsibilities relative tot the Vehicle Information upon termination  DATA SECURITY Vehicle all  any  Information from CITY OF GASTONIA vehicles.  Commercially reasonable and appropriate include but are not limited to:  Secure physical environment Secure network environment Strong password protected environment  Up-to-date anti-virus protection and automatic update of the virus protection and definition files.  CHAIN OF TRUST  FLEETMATICS: must ensure that any agent, including a subcontractor, which has access to CITYOF GASTONIA Vehicle Information agrees toi implement administrative, physical and technical safeguards that are commercially reasonable and appropriate toj protect CITY OF GASTONIA Vehicle Information. FLEETMATICS agrees that all transmission or exchanges of "system" (as defined in the Support and Service Level Agreement"): and Vehicle Information with the CITY OF GASTONIA and/or any other parties expressly designated by the CITY OF GASTONIA shall take place via a secure means, e.g. HTTPS, SSH Tot the extent that the Vehicle Information is not aggregated or anonymized, FLEETMATICS agrees to erase, destroy, or render unreadable all devices containing CITY OF GASTONIA Vehicle Information when replacing, selling or otherwise disposing of such devices, e.g. hard drives. FLEETMATICS further agrees that upont termination of this Agreement its shalli return or make available any/all CITY OF GASTONIA Vehicle Information in a manner and time consistent with that specified int the "TERMINATION OR EXPIRATION OPTIONS REGARDING VEHICLE. INFORMATION" section oft this addendum. REPORTING OF UNAUTHORIZED DISCLOSURES OR MISUSE OF DATA & INFORMATION FLEETMATICS will promptly report to CITY OF GASTONIA any suspected or actual breach of security of whichi itl becomes awaret that affects CITY OF GASTONIA Vehicle Information. FLEETMATICS will also promptly report to CITY OF GASTONIA any use or disclosure ofCITY OF GASTONIA data thati is not TERMINATION ORI EXPIRATION OPTIONS: REGARDING VEHICLE. INFORMATION Int the case oft termination or expiration oft the Agreement, FLEETMATICS and the CITY OF GASTONIA will work together toj provide the CITY OF GASTONIA with a copy of any/all Vehicle Information as well ast the structure of any/all relational database definitions necessary to reproduce reporting output comparable tot that available through the FLEETMATICS interface. To the extent that the Vehicle Information is not aggregated or anonymized, the CITY OF GASTONIA shall have the option to choose from one (1)ofthe  TRANSMISSION: SECURITY  filet transfer protocol, FTP/SSL or FTP/TLS.  DATA REMANENCE  permitted int this Agreement and/or Appendix.  following methods to obtain a copy oft the Vehicle Information;  Option 1: Download the Vehicle Information from the FLEETMATICS applications UI. This option Option 2: Download the Vehicle Information using thel FLEETMATICS. Application Programming Interface (API). This option shall be provided free of charge and made available at any time.  shall bej provided free of charge andi made available at any time.  4820163:36:00PM EXHIBIT 2-6    City of Gastonia APPENDIX- Customer Data Additional Terms and Conditions  Option 3: FLEETMATICS will provide the Vehicle Information through an external hard drive or secure. FTP sitei ini its raw, non-proprietary,; format. ACSV file willl bei included that provides file name mapping and date. This option shall be provided to the CITY OfGASTONIA at  FLEETMATICS. actual cost, which shall not be unreasonable.  The CITY OF GASTONIA and FLEETMATICS shall work together and make their best effort tot transfer  the Vehicle Information within aj period ofr ninety (90) days.  INSURANCE maintained opinion.  FLEETMATICS, at the time of signature of this agreement, has the below coverage. FLEETMATICS, at its own expense, provides andi maintains insurance coverage commensurate with that which may be  typically  in the industry by providers of similar services, as determined in FLEETMATICS reasonable a.) $1,000,000 combined single limit for both personal injury and property damage, and b.) Products liability insurance int the in an amount notl less than $1,000,000 combined single limit for  both! personal injury and property damage.  E-VERIFY  FLEETMATICS shall comply with the requirements of Article 2 of Chapter 64 oft the General Statutes. Further, ifFLEETMATICS utilizes as subcontractor, FLEETMATICS shall only use subcontractors that  comply with the requirements of Article 2 of Chapter 64 of the General Statutes.  IRANI DIVESTMENT ACT  As oft the date oft this Agreement, the Service Provider isi notl listed on the Final Divestment List created the State Treasurer pursuant tol N.C.G.S. 147-86.58. The Service Provider shall not utilize any subcontractor by  ont the list.  EXHIBIT 2-7  48/20163:36:00PM    MEMORANDUM  DATE: TO: FROM:  April26,2016 EdC. Munn, Cityl Manager Matt Bernhardt, Director ofPublic Works &  THROUGH: Michael Peoples, Assistant SUBJECT: Item: for May 3,2016, City Council Agenda    City Manager  AWARD OF CONTRACT - PROFESSIONAL SERVICES FOR THE Construction Administration Phase) n South Fork Sewer Project-LaBella. Associates,PC The Phase I South Fork Sewer Project requires the Construction Administration ensurei thata allf funding, regulatory and administrative: requirements are met ont thel Project. services to LaBella Associates, PCI has proposedt top provide the Construction Administration services  wastewater system improvements fort the amount of$134,250.00. This agreement. has been reviewed by the. Assistant City Attorney. Itis, therefore, recommended that the. Agreement be approved.  fort the  (Presentation: Matt Bernhardt) cc: Rusty C.: Bost, PE, Cityl Engineer Melissa A. Magee, Asst. City Attorney Margo M.I Medlin, CLGPO, Project Administrator  EXHIBIT 3-1    SCOPE OFS SERVICES ANDI FEE SCHEDULE  Construction administration and observation services will be provided for the of Phase II South Fork Sewer Project. ENGINEER will provide the Basic Services City Gastonia for the PROJECT. The terms "OWNER", "CITY", "Two River Utilities" and defined herein  are considered equivalenti for purposes oft this scope ofs services. PROJECT DESCRIPTION (the PROJECT")  "City of Gastonia"  The OWNER: requires construction contract administration and observation gravity main, a new regional sewer pump station and the effectives servicel life and the existingl Pharr Yarns WWTP.  work that includes approximately 11,000 linear feet of sewer force main, 1,400 services linear to oversee feet Wastewater Treatment Plants (WWTP). This project wille enable decommissioning existing and future of two exiting generated from the Town of McAdenville and the Pharr Yarns industrial facilities wastewater conveyed to the Two Rivers Utilities wastewater system. This will all for the and demolition of both the existing McAdenville WWIP, which has reached decommissioning Basic Services tol bej provided by the ENGINEER under this Agreement shail be limited to the  of to be the end of its  BASICSERVICES following:  Task 100- Bidding and. Award Task2 200- Construction Contract. Administration Tasks 300. Construction Observation Task 400. -1 Record Drawings and Closeout TASK1 100 BIDDING ANDAWARD included as parto oft thiss scope ofs services.  Following receipt of authorization from OWNER, ENGINEER shall 101 Assist OWNER: in advertising for construction, materials,  services related to Bidding and Award. One bidding phase for one construction perform the following  contract is and have been process deposits for Contract to the materials award of  maintain a record of prospective bidders to whom Contract equipment, Documents services; and  issued, attend and conduct one pre-bid conference, and receive and 102 Prepare addenda as appropriate to interpret, clarify, or further define the Documents. Addenda willl bei issued by ENGINEER. 103 Consult with and advise OWNER to determine the acceptability of substitute and equipment proposed by Contractor(s) when substitution contractsi is allowedl byt the Contract) Documents.  Contract Documents.  prior  Apri126,2016  1  EXHIBIT 3-2    104 Attend and conduct the bid opening and prepare a certified bid tabulation sheet. Bvaluate bids or proposals and assemble contracts for construction, materials,  equipment, and services. Assist OWNER: in contract award process. TASK200 CONSTRLCIONCONTRACTADAINIETRATON Following receipt of authorization from OWNER, The ENGINEER  Construction, Administration services fort the construction, PROJECT. shall provide Contract  201 Definitions  "Work" means the entire completed construction or the various separately identifiable parts thereof required to be provided under the Contract Documents. Work and is the result of performing or providing all labor, services, and documentation includes necessary to produce such construction, and furnishing, installing, and materials and equipment into such construction, all as  incorporating the required by Contract  all  Documents.  202 General. Administration of Construction Contract  ENGINEER shall consult with and advise OWNER and act as OWNER's as set forth herein. OWNER's instructions to the Contractor(s) shall be issued representative ENGINEER who shall have the authority to act on behalf of OWNER in  through dealings with  Contractor tot the extent! provided int this Agreement. 203 Visits to Site and Observation of Construction  ENGINEER shall make visits to the site at intervals appropriate to the construction, or otherwise agreed to by ENGINEER in writing, to observe stage experienced and qualified design professional the progress and to determine ift the Worki is proceedingi in accordance with the Contract quality Documents. Work and ENGINEER shall provide the services ofal Resident Project assist the ENGINEER and to provide more continuous Representative att the site to ENGINEER's observation oft the Work shall notl bei intended toi inspections involve work of the Work. responsibility specifically assigned to ENGINEER in this Agreement and the beyond the Documents. On the basis of on-site observations, ENGINEER shall informed oft the progress and quality of the Work and shall alert the OWNER keep OWNER and deficiencies in the Work of the Contractor. ENGINEER shail not have control to defects charge of and shall not be responsible for construction means, methods, techniques, or sequences, or procedures of construction selected by Contractor or for environmental programs and precautions incidental tot the Work. ENGINEER: safety shall: and bet responsible for thef failure of the Contractor, his Subcontractors, or any other not performing any of the Work to comply with laws, rules, regulations, ordinances, persons or orders, or for failure of any of them to carry out the Work in accordance code, Contract Documents excepta as otherwise expressly provided herein. The purpose of ENGINEER's visits to the site will be to enable ENGINEER to better carry out the duties and responsibilities assigned to and undertaken by ENGINEER  of The  of the as an  the Contract  with the  Apri126,2016  2  EXHIBIT 3-3    during the Construction Phase, and, in addition, by the exercise of ENGINEER's efforts as an experienced and qualified design professional, to provide for OWNER degree of confidence thatt the completed work of Contractor will conform tot the a Contract greater Documents, and that thei integrity oft the design concept of the completed PROJECT asa functioning whole asi indicated in the Contract Documents has been implemented and ENGINEER shall have authority to disapprove or reject Contractors' Work whileitisi in progress if ENGINEER believes that such Work does not conform to the Contract asr reflected int the Contract Documents. ENGINEER shall have concept access to the Workatall PROJECT ENGINEER shall review and approve or take other appropriate action with respect to Shop Drawings, samples, and other data which Contractor is required to submit, only for conformance with the design concept of the completed PROJECT as but a functioning whole as indicated in the Contract Documents and in information given in the Contract Documents. Such reviews or other compliance action shall with the include means, methods, techniques, sequences, or procedures of construction or not ENGINEER shall issue necessary clarifications and interpretations of the Contract Documents as appropriate to the orderly completion of the Work. Such clarifications andi interpretations will be consistent with the intent of and reasonably inferable the Contract Documents. ENGINEER may issue Field Orders variations from the requirements of the Contract Documents. Field authorizing Orders minor ENGINEER shall recommend Change Orders and Work Change Directives to OWNER as appropriate, and shall prepare Change Orders and Work Change Directives as required. ENGINEER shall not issue such Change Orders and Work until OWNER has approved and accepted Contractor's cost and schedule Change Directives to implement such Change Orders and' Work Change Directives. ENGINEER shall evaluate and determine the acceptability of substitute materials and  preserved by Contractor. 204 Defective Work  Documents or thati it will prejudice the integrity of the design times wherever: itisi inj preparation or progress.  of the  205 Shop Drawings  programs and precautionsi incident thereto. 206 Clarifications and Interpretations: Fieldo Orders  safety  from shall not  involve change in Contract! Pricec or Time. 207 Change Orders and Work Change Directives  change  208 Substitutes  equipment proposedl by Contractor.  Apri126,2016  3  EXHIBIT 3-4    209 Inspections and Tests  ENGINEER shall make recommendations to OWNER regarding the requiring special inspections or testing of the Work and have review all certificates of inspections, testing, and indicate compliance with, the Contract Documents. 210 Disagreements Between OWNER and Contractor  of  advisability to authority receive and results certified  regulations, ordinances, codes, orders, or the Contract approvals Documents required by laws, rules, generally that their content complies with the requirements of, and the to determine  ENGINEER shall act as initial interpreter of the requirements of the Contract Documents, judge the acceptability of the Work, and make decisions on all OWNER and Contractor relating tot the acceptability oft the Work or the interpretation claims of ther requirements oft the Contract Documents pertaining to the execution andj  of progress of  thet Work.  211 Applications for Payment  ENGINEER shall determine the amount owing to Contractor based on ENGINEER's observations and inspections at the site and the data comprising the Payment, and the accompanying data and schedules, and recommend Application in payments to Contractor in such amounts. Such recommendations of constitute a representation to OWNER that the Work has indicated and that, to the best of ENGINEER's knowledge, progressed to the point quality of the Work is in accordance with the Contract Documents. information, The and belief, the recommendation willf further constitute a representation that the Contractori issuance is entitled ofa to payment in the amount certified. However, the issuance of a recommendation payment will notl be a representation that the ENGINEER is responsible for construction for means, methods, techniques, sequences, or procedures or has ascertained how what purpose the Contractor has used money previously Contract Price. In the case of unit price work, ENGINEER's paid on account of the payment will include final determinations of quantities and classifications recommendations of such work of (subjectt to anys subsequent adjustments allowed by the Contract Documents). ENGINEER shall receive, review, and transmit to OWNER with written maintenance and operating instructions, schedules, guarantees, certifiçates ofi comments marked-up record drawings (including shop drawings, samples and other insurance, data), bonds, certificates ofi inspection, and tests and approvals of equipment which pertinent tobe provided by Contractor in accordance with the Contract Documents. ENGINEER are shall determine that their content complies with the requirements  for writing payment will  or for  212 Contractor's Completion Documents  Documents.  of the Contract  Apri126,2 2016  EXHIBIT 3-5    213 Substantial Completion  Following notice from Contractor that Contractor considers the entiret  intended use, ENGINEER and OWNER,  work ready for its  inspection to determine if the worki is substantially accompanied by Contractor, shall conduct an objections by the OWNER, ENGINEER considers complete. the Work Ifa after considering any ENGINEER: shall deliver anotice ofs substantial completion to OWNER substantially and Contractor. complete, Priort tof final payment tot the Contractor, and: inc company with the OWNER, ENGINEER defects, and: make recommendations: as tor replacement or correction concerning of correction defective work. ofs such ENGINEER shall conduct a final inspection to determine if the completed Work is acceptable tol ENGINEER and OWNER so that] ENGINEER may recommend, in finalj payment to Contractor and may give written notice to OWNER and Contractor writing, the Work is acceptable, subject to any conditions therein expressed. Accompanying that the recommendation for final payment, ENGINEER shall indicate that the work is acceptable tot the best of ENGINEER's knowledge, information, and belief and the extent of the services performed and furnished by ENGINEER under based on ENGINEER shall provide ENGINEER's certification that the work has been ina accordance with OWNER's approved plans and specifications. TASK300 CONSIRUCTONOBSERVATIONSERVICES  214 Finall Notice of Acceptability ofWork  shall visit the PROJECT to observe any apparent defects in the OWNER in consultations and discussions with Contractor  completed work, assist  Agreement.  this completed  301 OWNER and ENGINEER agree that representation at the site shall be ENGINEER shall provide one Resident Project Representative (RPR) to assist provided. OWNER in inspecting the progress and quality of the work of the Contractor. representation shalll be on a totall hour basis (1000 hours total) and isi intended PROJECT sufficient level to inspect the Contractor's Work and discharge its ENGINEER shall notify OWNER promptly if above level of field responsibilities. insufficient toi inspect work as defined by ENGINEER and OWNER representation is. 302 Such PROJECT Representative shalll bes selected, employed, and directed by ENGINEER. The duties, responsibilities, and limitations of authority of such PROJECT Representatives shalll be described in the General Conditions oft the Contract Documents and as detailed herein. ENGINEER shall provide to OWNER resumes for review allow OWNER toi interview PROJECT Representatives for approval 303 Through more extensive on-site inspections of the work inj progress and field checks materials and equipment by the RPR and assistants, ENGINEER shall use reasonable of effort toj provide further protection for OWNER against defects and deficiencies work of Contractor. However, ENGINEER shall not, during such visits or as a result in the of  to beata  to prior assignment  and  tot thel PROJECT.  Apr126,2016  5  EXHIBIT 3-6    such inspections of Contractor's worki inj progress, supervise, direct, or Contractor's work, nor shall ENGINEER have authority over or responsibility have for over the means, methods, techniques, sequences, or procedures selected by Contractor, for procedures and programs incident to the work of Contractor, for Contractor to comply with laws, rules, regulations, ordinances, codes, any failure of applicable to Contractor's performing and fumishing the work, or construction for Contractor's failure to furnish and perform the responsibility of with the Contract Documents except as expressly provided herein. Work The in duties accordance responsibilities of the RPR are limited to those of ENGINEER in ENGINEER's and Agreement with the OWNER andi int the construction Contract Documents.  control safety or orders  303.1 General  RPR is ENGINEER's agent at the site, will act as directed by and under the supervision of ENGINEER, and wil confer with ENGINEER actions. RPR's dealings in matters pertaining tot the on-site works regarding shalli in RPR's be with ENGINEER and Contractor, keeping OWNER advised as general RPR's dealing with Contractor's: subcontractors shall only bei full knowledge and approval of Contractor. RPR: shall through or the with OWNER with thel knowledge of and under the direction generally of ENGINEER. communicate Schedules: RPR shall review the progress schedule, schedule of Shop submittals, and schedule of values prepared by Contractor and consult Drawing with Conferences and Meetings: RPR shall attend meetings with Contractor such as preconstruction conferences, progress meetings, job conferences, and other PROECT-relatedi meetings and prepare and circulate copies ofr minutes thereof. Liaison: RPR shall serve as ENGINEER's liaison with Contractor, working principally through Contractor's superintendent, and assist int understanding intent of Contract Documents; and assist ENGINEER in liaison with Contractor when Contractor's RPR shall assisti in obtaining from Owner additional details ori information when required for proper execution oft thel Work. 303.3 Shop Drawings and Samples: RPR shall advise ENGINEER. and Contractor oft the commencement ofa Work requiring a Shop Drawing or Sample ift the submittal has notl been any 303.4 Review of Work, Rejection of Defective Work, Inspections and Tests:  necessary. with  303.2 Duties and Responsibilities of RPR ENGINEER concerning acceptability.  OWNER's the  serving as  operations.  operations affect OWNER's on-site  ENGINEER.  approved by  April26,2 2016  6  EXHIBIT 3-7    RPR shall conduct on-site inspections of the Work in  to  ENGINEER in determining if the Work is proceeding in accordance progress with assist the RPR shall report tol ENGINEER whenever RPR believes that any Work will not produce a completed PROJECT that conforms tot the Contract Documents or will prejudice the integrity of the design concept of the completed PROJECT as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise ENGINEER of Work that the RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. RPR shall verify thatt tests, equipment and systems start-ups, and maintenance training are conducted in the presence of and that Contractor maintains adequate records thereof; appropriate and observe, personnel; record, and report tol ENGINEER appropriate details relative tot the test procedures and RPR shall accompany visiting inspectors representing public or other agencies having jurisdiction over the PROJECT, record the results of these RPR shall coordinate and review the results of tests made the independent Interpretation of Contract Documents: RPR shall report to ENGINEER when clarifications and interpretations of the Contract Documents are needed and transmiti to Contractor clarifications and interpretations asi issued! by) ENGINEER. Modifications: RPR shall consider and evaluate Contractor's modifications in Drawings or Specifications and report suggestions with RPR's recommendations tol ENGINEER. Transmit to Contractor in writing decisions as RPR: shall maintain att thej job site orderly files for correspondence, reports ofjob conferences, Shop Drawings and Samples, reproductions of Documents including all Work Changes, Addenda, Change Orders, original Field Orders, additional Drawings issued subsequent to the execution of the ENGINEER's clarifications and interpretations of the Contract Documents, Contract, progress reports, Shop Drawing submittals received from and delivered to RPR shall prepare a daily report, required Erosion Control Inspection reports, and keep a diary or log book, recording Contractor's hours on the job site, weather conditions, data relative to questions of Work Change Directives,  Contract Documents.  and  operating  start-ups.  and report to ENGINEER. soils and materials testingl laboratory.  inspections,  by  for  issued by ENGINEER. 303.5 Records:  Contract  Contractor, and other PROJECT: related documents.  Apri126,2016  7  EXHIBIT 3-8    Change Orders or changed conditions, list ofj job site visitors, decisions, observations in general, and specific observations in more daily activities, the case of observing test procedures; ands send copies to! ENGINEER. detail asi in RPR shail record names, addresses and telephone numbers of all Contractors, subcontractors, and major suppliers ofr materials and equipment RPR shall furnish to ENGINEER periodic reports as required of Work and of Contractor's compliance withi thej progress schedule and progress schedule of RPR shall consult with ENGINEER in advance of scheduled major tests, inspection, ors start ofi important phases oft the Work. RPR: shall draft proposed Change Orders and Work Change Directives obtaining backup material from Contractor: and: recommend to ENGINEER Work Change Directives, and Field Orders. RPR shall report immediately tol ENGINEER and OWNER the occurrence  303.6 Reports:  oft the  Shop Drawing and sample submittals.  Change Orders,  accidents.  of any  303.7 Payment Requests:  RPRs shall review. Applications for Payment with Confractor for the established procedures for their submission and compliance forward with recommendations to ENGINEER, noting particularly the payment: requests tot the schedule of values, Work completed, relationship and materials and equipment delivered att thes sitel but noti incorporated: int the Work. 303.8 Certificates, Maintenance and Operation Manuals:  with of the  During the course of the Work, RPR shall verify that certificates, maintenance and operation manuals, and other data required to be assembled and: furnished by Contractor are applicable to the items actually installed and in accordance with the Contract Documents and have this material delivered tol review for forwardingt to OWNER prior tof finalj payment for the Work. ENGINEER to Before ENGINEER issues a Certificate of Substantial Completion, RPR shall submitt to Contractor: al list of observed: items requiring completion or correction. RPR shall observe whether Contractor has performed inspections laws, rules, regulations, ordinances, codes, or orders applicable to required the Work by  303.9 Completion:  Apri126,2 2016  5  EXHIBIT 3-9    including but not limited to those to be performed by public RPR shall conduct a final inspection in the company of ENGINEER, and Contractor and prepare a final list ofit itemst tol be completed or corrected. OWNER, RPR shall observe whether all items on final list have been corrected and maket recommendations tol ENGINEER concerning completed and or issuance oft thel Noticed of Acceptability of the Work.  jurisdiction over the Work.  agencies having  acceptance  304 Limitations of Authority by RPR:  RPR shall not authorize any deviation from the Contract Documents or substitution materials or equipment (including' "or-equal" items) unless authorized by ENGINEER. of RPR shall note exceed limitations of ENGINEER's: authority as set forthi in the RPR shall not undertake any of the responsibilities of Contractor, Subcontractors, RPR shall not advise on, issue directions relativei to, or assume control over the means, methods, techniques, sequences, procedures of construction, or any health aspectof and safety procedures unless such advice or directions are RPR shall not accept Shop Drawing or sample submittals from RPR shall nota authorize OWNER to occupy the PROJECT in whole ori inj part RPRs shall notj participate ins specialized field or laboratory tests ori inspections conducted 305 When the RPR observes, or has knowledge of, a violation of OSHA established safety regulations, he shall notify the CONTRACTOR of such violation. or other to the best of the ENGINEER's knowledge and belief, the violation is not corrected, the RPR shall notify the OWNER and the OSHA enforcement promptly Notwithstanding the foregoing, the Contractor shall be responsible for all OSHA and safety rules and regulations. TASK4 400 RECORDI DRAWINGS ANDCLOSEOUT adjusting of any equipment or system.  ort the Contract Documents.  Agreement  Suppliers, or Comtadofsmpuimtmaet  Contract Documents. Contractor.  specifically required by the  anyone other than  by otherse excepta ass specifically authorized by ENGINEER.  If, agency. compliance with  401 ENGINEER shall provide assistance in connection with the refining and  Apr126,2016  EXHIBIT 3-10    402 ENGINEER shall assist OWNER in training OWNER's staff 403 ENGINEER shall prepare a set of reproducible record prints of Record showing those changes made during the construction process based on the Drawings prints, shop drawings, drawings, and other data furnished ENGINEER. The record prints shall also incorporate the by the Contractor to observation of changes made during construction. These PROJECT record kepresentative's prepared on reproducible hard copies and on disk (in the Iatest version drawings shall be such version ast the parties agree) for delivery tot the OWNER. 404 ENGINEER shall assist OWNER in resolving warranty or operational situations 405 ENGINEER shall conduct one follow-up warranty review determine status and condition of warranted items for the PROJECT. with OWNER to warranty review will be conducted 11 months after substantial 406 ENGINEER shall provide miscellaneous services as necessary in  maintain the PROJECT.  to operate and marked-up of AutoCAD or  during the 1-year warranty period.  Follow-up completion of the conjunction  PROJECT.  withPROJECT closeout.  FEE SCHEDULE (Lump Sum)  Task 100 200 300 400  Description Bidding and Award Construction Contract Administration Construction Observation Record Drawings and Closeout  Sum $8,250 Lump $51,750 $62,750 $5,500 $6,000  Reimbursables atcost! Not tol Exceed  THIS AGREEMENT, entered into as oft the day and yearf first written abovef for thei ina ana amounti nott toe exceed$134250.00: fort task's100-400.  Engineering Services for  Apri126,2016  10  EXHIBIT 3-11    Labella Associates, PC Keith R. Garbrick, PE VicePresident  By: Date: City of Gastonia By:. Date:_  2016  2016  ADDITIONALTERMS: OFC CONDITIONS thoughtf fullys setf forthl herein.  The additional terms and conditions attached hereto as Exhibit A are incorporated by reference as  Exhibit A  ADDITIONALTERMS AND CONDITIONS  1. TERMINATION. Either party may terminate this agreement notice tot the other party. Upon termination' byt the Owner, Owner P.C.: fora alls services: rendered prior tos sucht termination. 2. INSURANCE-During thet term oft this Agreement thel Labella. Associates, and maintain the followingi insurance: (a) Workers compensation and employer's liability insurance as  30 upon days written shall pay Labella Associates,  P.C. shall: affect required by  the  state wherei the worki is performed.  (b) Comprehensive automobile and vehicle liability insurance covering claims for injuries to members of the public and/or damages to property of others from use of motor vehicles, including on-site and off-site operations and arising non-owned, or hired vehicles, with $1,000,000 combined single limits. owned, (c) Commercial general liability insurance covering claims for injuries to members of the public or damage to property of others arising out of any covered negligent act or omission oft the Consultant or ofa any ofits employees, agents, or subcontractors, with$1,000,000 per occurrence: andi ini the aggregate.  April26,2 2016  11  EXHIBIT 3-12    (d) Professional liability insurance off $1,000,000 perc occurrence andi int thea aggregate. the Owner, shall be filed with the Owner prior tot the commencement of otherwise the acceptable to hold the other party harmless from and against any and all law, liabilities, each party shalli indemnify and or causes of action, costs, and expenses, whether relating to property of damages, the losses, actions party, or to personal injury or death, arising out of the negligence of the party or its any third 4. INDEPENDENT CONTRACTOR The status of Labella Associates, P.C. is that Associates, P.C. shall not have the right or the power to enter into City, and as such, Labella other commitments on! behalf of City, excepta as otherwise provided any herein. contracts, agreements or  Certificates ofi insurance evidencing the coverages required herein, and 3. INDEMNIFICATION. To the extent] permitted by  namet the Ownera as ana additional insured.  services and shall  employees, officers ori in the case of Labella Associates, P.C., Labella independent contractor and not of an agent or employee of  party, agents, Associates, P.C-supplied  workers.  of an  5.  ASSIGNMENT. Neither party may assign this Agreement without  consent oft the other party.  the prior written  6. APPLICABLE LAW. This Agreement shall be  and  the laws of the State of North Carolina. Any legal action interpreted the enforced according to Agreement must be filed in the appropriate Court in Gaston regarding County, State enforcement of North of this 7. ENTIRETY OF AGREEMENT. This Agreement embodies the entire Agreement and understanding between the parties, their successors and assigns hereto, and there agreements and understandings, oral or written, with reference tot the are not merged herein and superseded hereby. No alteration, terms of this Agreement shall be valid unless made in  havingj jurisdiction: int the matter.  Carolina, are no other  subject matter hereof that change and or modification of the writing signed by both parties  hereto.  April26,2 2016  12  EXHIBIT 3-13    City ofGastonia Budget Department Monthly Financial Report Fiscal Year 2016 Month! Ending March31,2016  GASTONIA Grt Place. Grati People. Graal Promise.  Through March, all funds are operating as expected. When taking into account all: funds, with 75.0% ofthe  fiscal year completed, year-to-date expenditures are at 69.9%.  Key Indicators by Fund Monthly  Fund Generall Fund Revenues Expenditures Difference Electric Fund Revenues Expenditures Difference Water & Sewer] Fund Revenues Expenditures Difference Stormwater Utility Fund Revenues Expenditures Difference Solid Waste Fund Revenues Expenditures Difference Transit System Revenues Expenditures Difference  Fiscal Year toDate  % Budget 78.08% 71.12% 77.50% 72.64% 76.64% 62.45% 69.31% 68.82% 69.19% 73.57% 69.36% 71.12%  % Expected Variance 76.77% 70.25% 76.77% 74.18% 73.93% 68.80% 69.84% 69.42% 69.18% 67.84% 62.15% 69.32%  Fiscal Year Budget  $59,115,265  $3,899,226 $46,158,782 $4,641,275 $42,041,588 ($742,049) $5,507,894 $59,272,341 $5,532,515 ($24,621) $2,783,302 $2,415,312 $367,990 $212,888 $174,070 $38,818 $404,894 $343,668 $61,226 $77,333 $170,136 ($92,803).  1.31% 0.87% 0.73% -1.54% 2.71% -6.35% -0.53% -0.60% 0.01% 5.73% 7.21% 1.80%  $4,117,194 $55,553,249 $3,719,092 $26,775,321 $21,819,470 $4,955,852 $1,903,655 $1,890,142 $13,512. $3,552,487 $3,777,382 ($224,895) $1,739,036 $1,782,996 ($43,960)  $76,480,107  $34,937,336  $2,746,473  $5,134,252  $2,507,135  75.0% oft the] FY 2015/2016 has been completed.  Pagel  EXHIBIT 4-1    Monthly Financial. Report, March 2016  Cityof Gastonia  Revenues by Fund  80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  GeneralF Fund Electric Fund Water/Sewer Stormwater) Fund Solid Waste Fund Transit) Fund  Fund  "FYTDBudget  FYTD) Received  Expenditures by Fund  80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  General) Fund Electricl Fund Water/Sewer Stormwater Solid Waste Transit Fund  Fund  Fund FYTDI Expenditures  Fund  FYTDI Budget.  Page2  EXHIBIT 4-2    Monthly Financial Report, March 2016  City of Gastonia  General Fund Financial Summary  March 2016  General Fund revenues exceed expenditures by $4,117,194 overall tracking as expected. Revenues and expenditures are above expectations yeart to date. Property tax revenues are 0.7% above expectations and  Tax revenues  Sales  are 6.2% above expectations year to date.  Revenues Monthly % ExpRec 2.81/2.40 11.33/14.42 8.72./11.70 16.43/31.64 17.60/13.19 0.67/0.00 13.87/19.31 6.37/4.67 8.01/8.33 0.00/0.00 0.00/14.59 1.18/6.60 Expenditures Current Month Expenditures $3,009,329 $187,601 $18,354 $399,088 $196,522 $198,585 $154,221 $498,069 $0 ($432,685) $412,191 $4,641,275  YID% Exp/Rec 93.99 /94.71 52.14 /58.37 72.78 / 77.24 133.76 / 187.70 67.92 /27.64 92.32 /94.11 31.87 /35.16 73.14/57.84 75.69 /75.00 0.00 /0.00 44.59 /48.73 76.77 /78.08 YID% Exp/Spent 70.74./72.10 51.04./47.65 56.10 /61.28 69.02 / 70.18 32.53 / 70.08 72.97 /73.66 60.41 / 69.36 79.63 17 74.92 73.43 /: 52.49 72.03 / 72.53 75.84 /69.62  YIDSSS Received 28,584,805 8,789,799 2,698,063 34,724 249,886 2,218,922 200,035 853,049 2,475,000 0 54,498 46,158,782  YIDSSS Over/Under 216,017 938,662 155,840 (364,110) 9,979 42,308 (225,563) 18,743 (22,770) 0 4,631 773,737  Category Ad Valorem' Taxes Sales Tax Fees Investment Earnings State Transfers Funding for Roads Operating Grants Other Revenues Transfers Appropriated. Fund Balance Non-recurring Grants TOTALI REVENUE  TotalBudget 30,182,773 15,057,800 3,493,024 18,500 904,000 2,357,685 568,848 1,474,722 3,300,000 1,646,079 111,834 59,115,265  YIDSSS Unencumbered Spent 28,830,238 711,112 160,408 5,417,981 434,456 1,485,632 1,337,241 4,485,478 43,830 (4,577,121) 3,712,333  Category Personnel Costs Contracted Services Travel/Training Operational Support Equipment/Captial Outlay Equip Lease & Utilities Maintenance Debt Service Purchases- Resale Reimbursement Transfers Out TOTAL) EXPENDITURES  Totall Budget 39,984,274 1,492,423 261,783 7,719,758 619,949 2,016,960 1,928,014 5,987,127 83,500 (6,310,642) 5,332,119 59,115,265  Balance 11,154,036 781,311 101,375 2,301,777 185,493 531,328 590,773 1,501,649 39,670 (1,733,521) 1,619,786  ofs Services  70.25 / 71.12 42,041,588 17,073,677  75.0% oft the] FY2 2015/2016) has been completed.  Page3  EXHIBIT 4-3    Monthly. Financial Report, March 2016  CityofGastonia  General Fund Financial Summary  Revenues Fiscal Year2 2015-2016  Fiscal Expenditures Year2 2015-2016  70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000  ln Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  LLE Jul Aug Sep Oct Noy Dec Jan Feb Mar Apr May Jun  Monthly Actuals  CurrentYTD  SYearA Average  MonthlyA Actuals  Current YTD +5 Year Average  NetR Revenue (Loss) Statement Fiscal Year2 2015-2016  15,000,000 10,000,000 5,000,000 -5,000,000 -10,000,000 -15,000,000  $5,529,032 $4,117,194  Jul Aug  Sep Oct Nov Dec  Jan Feb Mar Apr May  Current YTD  YearA  Page4  EXHIBIT 4-4    Monthly. Financial Report, March 2016  City of Gastonia  Electric Fund Financial Summary  March 2016  Electric Fund revenues exceed expenditures by $3,719,092. Revenues are slightly above expectations and expenditures arel below expectations year to date. Electric sales are above expectations year to date .8%. Electric fees are above expectations year to date by 14.7% and other revenues are above expectations by. by $14,434.  Revenues Monthly% ExpRec 7.02/7.25 6.06/29.42 9.09/5.82 5.49/0.00 0.00/0.00 1.44/7.20 Expenditures Current Month Expenditures $262,584 $90,521 $2,241 $238,962 $19,705 $44,311 $103,809 $1,406 $4,365,652 $148,324 $255,000 $5,532,515  YTD% Exp/Rec 77.06 /77.90 73.84 /88.51 45.10 /114.04 78.36 / 80.31 49.39 10.00 0.00 / 0.00 76.77 /77.50 59,272,341  YIDSSS Received 58,056,588 608,538 11,404 595,812 0 0  YIDSSS Over/Under 623,360 100,888 6,894 (187,682) 14,434 0 557,893  Category Electric Collections Fees Investment) Earnings Other Revenues Transfers Appropriated) Fund Balance TOTALREVENUE  TotalBudget 74,530,532 687,500 (10.12)/8.13 10,000 741,933 380,000 130,142 76,480,107  YID% Exp/Spent 72.05 /72.70 60.40 /63.39 46.53 /34.14 70.41 / 74.74 45.32 / 53.22 72.62 / 74.11 63.21 / 72.68 75.00 1 75.00 74.98 I 72.64 71.79 /73.03 75.00 1 75.00  YIDSSS Unencumbered Spent 2,553,796 523,527 14,283 1,692,587 121,336 335,161 704,838 12,652 45,719,137 1,580,932 2,295,000  Category Personnel Costs Contracted Services Travel/Training Operational Support Equipment/Captial Outlay : Equip Lease & Utilities Maintenance Debt Service Purchases- Resale Reimbursement of Services Transfers Out TOTALI EXPENDITURES  Total Budget 3,512,970 825,877 41,842 2,264,682 228,000 452,267 969,816 16,869 62,942,909 2,164,875 3,060,000 76,480,107  Balance 959,174 302,350 27,559 572,095 106,664 117,106 264,978 17,223,772 4,217 583,943 765,000  74.18 / 72.64 55,553,249 20,926,858  75.0% oft the FY2 2015/2016 has been completed.  Page5  EXHIBIT 4-5    Monthly Financial Report, March 2016  CityofGastonia  Electric Fund Financial Summary March, 2016  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year 2015-2016  80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,00,000 10,000,000  80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000    LLE Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Noy Dec Jan Feb Mar Apr May Jun  MonthlyA Actuals  CurrentYTD 1 5YearA Average  Monthly.  Current YTD  NetRevenue (Loss)Statement Fiscal Year2 2015-2016  6,000,000 4,000,000 2,000,000  $3,719,092  $1,573,794  -2,000,000  Jul Aug Sep  Oct Nov Dec Jan Feb Mar Apr May Jun  YearA Average  Page6  EXHIBIT 4-6    Monthly. Financial Report, March 2016  City of Gastonia  Water & Sewer Fund Financial Summary  March 2016  Water & Sewer. Fund revenues exceed expenditures by $4,955,852 overall tracking as expected. Revenues are above expectations and expenditures arel below expectations year to date. Water & Sewer sales are above expectations yeart to date by $783,674 mainly duet tol heavy rains ini the month ofOctober and December. Water &  Sewer fees are above expectations year to date by $154,829.  Revenues Monthly % Exp/Rec 7.93/8.01 9.13/8.00 3.10/29.51 8.63/44.01 0.69/9.65 0.00/0.00 1.57/7.97 Expenditures Current Month Expenditures $562,887 $268,625 $2,478 $495,107 $517 $281,504 $147,124 $347,974 $209,097 $100,000 $2,415,312  YID% Exp/Rec 74.44 / 76.75 72.44 /95.24 49.11 /186.17 50.98 /154.13 98.81 / 86.35 0.00 10.00 73.93 /76.64 26,775,321  YTDSSS Received 26,023,371 646,779 12,686 12,330 80,156 0  YIDSSS Over/Under 783,674 154,829 9,340 8,252 (11,568) 0 944,526  Category Water & Sewer Fees Assessments Investment Earnings Other Revenues Appropriated! Fund Balance TOTALREVENUE  TotalB Budget 33,906,095 679,114 6,814 8,000 92,828 244,485 34,937,336  YTD% Exp/Spent 69.78 I 66.56 60.64 16 67.15 56.31 /5 57.29 71.24 / 66.20 41.92 12 28.93 72.85 / 77.33 53.69 / 58.00 70.04 /4 42.25 72.06 / 73.12 75.04 / 75.00  YTDSSS Unencumbered Spent 5,652,198 1,306,827 31,832 4,151,585 50,213 2,735,673 1,592,976 3,134,514 2,263,651 900,000  Category Personnel Costs Contracted Services Travel/Training Operational Support Equipment/Captial Outlay Equip Lease & Utilities Maintenance Debt Service Reimbursement of Services Transfers Out TOTALI EXPENDITURES  Total Budget 8,491,310 1,946,099 55,568 6,271,201 173,571 3,537,609 2,746,647 7,419,461 3,095,870 1,200,000 34,937,336  Balance 2,839,112 639,272 23,736 2,119,616 123,358 801,936 1,153,671 4,284,947 832,219 300,000  68.80 / 62.45 21,819,470 13,117,866  75.0% oft thel FY 2015/2016 has been completed.  Page7  EXHIBIT 4-7    Monthly. Financial. Report, March 2016  CilyofGastonia  Water & Sewer Fund Financial Summary  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year2 2015-2016  40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000  40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000  - CurrentYTD  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  MonthlyA Actuals  5YcarA Average  Current YTD  NetF Revenue (Loss)s Statement Fiscal Year2 2015-2016  6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 -1,000,000  $4,955,852  $3,145,477  Jul Aug  Sep Oct Nov CurrentYTD  Dec Jan Feb Mar Apr May Jun  5YearA Average  Page8  EXHIBIT 4-8    Monthly Financial Report, March 2016  City of Gastonia  Stormwater Utility Fund Financial Summary  March 2016  Stormwater Fund revenues exceed expenditures by $13,512 overall tracking as expected. Revenues and expenditures are slightly below expectations year to date. Stormwater collections areb below expectations  to yeart  date by $19,342.  Revenues Monthly % Exp/Rec 8.40/8.33 8.27/11.36 7.11/42.63 0.00/0.00 0.00/0.00 1.98/7.75 Expenditures Current Month Expenditures $36,830 S0 $0 $20,422 $279 $3,890 $50,781 $61,868 $174,070  YID% Exp/Rec 75.33 /74.57 74.75 /84.99 49.26 / 146.50 81.32 / 0.00 0.00 /0.00 69.84 /69.31 YTD% Exp/Spent 67.90 /59.19 27.66 /26.99 24.74 / 61.61 69.48 /60.75 72.71 /87.52 61.84 /57.49 70.49 16 69.02 76.64 / 80.31 69.42 / 68.82  YTDSSS Received 1,887,457 12,376 952 2,870 0 1,903,655  YIDSSS Over/Under (19,342) 1,490 632 2,870 0 (14,350)  Category Stormwater Fees Investment: Earnings Other Revenues Appropriated) Fund) Balance TOTAL: REVENUE  Total Budget 2,531,261 14,562 650 0 200,000 2,746,473  YIDSSS Unencumbered Spent 352,383 8,988 3,295 188,452 6,151 72,877 501,184 756,812 1,890,142  Category Personnel Costs Contracted: Services Travel/Training Operational Support Equipl Lease & Utilities Maintenance Reimbursement ofs Services Transfers Out TOTALEXPENDITURES  Total Budget 595,334 33,300 5,348 310,193 7,028 126,754 726,103 942,413 2,746,473  Balance 242,951 24,312 2,053 121,741 877 53,877 224,919 185,601 856,331  75.0% oft the FY 2015/20161 has been completed.  Page9  EXHIBIT 4-9    Monthly. Financial. Report, March. 2016  CityofGastonia  Stormwater Fund Financial Summary  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year2 2015-2016  2,500,000 2,000,000 1,500,000 1,000,000 500,000  2,500,000 2,000,000 1,500,000 1,000,000 500,000  - -    DLLL Aug Sep Oct Nov Dec Jan Feb Mar Apr. May Jun  Jul MonthlyA Actuals  huln Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun.  Currenty YTD  5Year Average  MonthlyA Actuals  CurrentYTD *5 SYearAverage  NetF Revenue (Loss) Statement Fiscal Year2 2015-2016  200,000 150,000 100,000 50,000 50,000 -100,000 -150,000  ,448 $13,512  Jul Aug  Oct Noy Dec Current) YTD  Jan  Feb Mar Apr May Jun  Page10  EXHIBIT 4-10    Monthly. Financial Report, March 2016  City of Gastonia  Solid Waste Fund Financial Summary  March 2016  Solid Waste Funde expenditures exceed revenues by $224,895 because ofmajor one time equipment Revenues are slightly above expectations and expenditures are above expectations year to date. Solid purchases. are above expectations yeart to date by $45,196 and other revenues are above expectations year to date by Waste $11,570. fees  Revenues Monthly % ExpRec 7.86/9.74 8.56/33.52 7.80/8.33 0.00/0.00 1.87/7.89 Expenditures Current Month Expenditures $146,126 $116,424 $200 $1,367 $0 $38,516 $43,445 ($2,412) $343,668  YID% ExpRec 76.69 / 80.63 78.58 11 195.45 76.61 175.00 0.00/0.00 69.18 /69.19 YTD% Exp/Spent 70.88 /71.37 60,48 / 66.08 46.35 / 103.02 67.64 15 55.48 0.00 / 100.24 71.99 / 73.51 86.93 /117.07 59.91 /81.83 67.84 / 73.57  YIDSSS Received 925,559 19,349 2,607,579 0 3,552,487  YIDSSS Over/Under 45,196 11,570 (55,974) 0 792  Category Fees Other Revenues Transfers Appropriated! Fund Balance TOTAL) REVENUE  Total Budget 1,147,950 9,900 3,476,769 499,633 5,134,252  YIDSSS Unencumbered Spent 1,412,262 1,005,753 1,751 268,492 415,639 344,514 373,796 (44,825) 3,777,382  Category Personnel Costs Contracted Services Travel/Training Operational Support Equipment/Captial Outlay Equip Lease & Utilities Maintenance Reimbursement ofs Services TOTAL: EXPENDITURES  Total Budget 1,978,739 1,522,000 1,700 483,964 414,633 468,695 319,300 (54,779) 5,134,252  Balance 566,477 516,247 215,472 (51) (1,006) 124,181 (54,496) (9,954) 1,356,870  75.0% oft thel FY2 2015/2016) has been completed.  Page11  EXHIBIT 4-11    Monthly Financial. Report, March 2016  CityofGastonia  Solid Waste Fund Financial Summary March, 2016  Fiscal Revenues Year2 2015-2016  Expenditures Fiscal Year2 2015-2016  5,000,000 4,000,000 3,000,000 2,000,000 1,000,000  5,000,000 4,000,000 3,000,000 2,000,000 1,000,000  - - Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  - CurrentYTD  Jul Aug Sep Oct Nov. Dec Jan Feb Mar Apr May Jun  MonthlyA Actuals  Currenty YTD  4YearAverage  MonthlyA  4YearAverage  Net Revenue (Loss) Statement Fiscal Year2 2015-2016  600,000 400,000 200,000 -200,000  $388,579  ($224,895)  Jul Aug Sep  Nov Dec Jan Feb Mar Apr. May Jun  CurrentY YTD  Page12  EXHIBIT 4-12    Monthly Financial Report, March 2016  Cityo of Gastonia  Transit System Financial Summary  March 2016  Transit Fund expenditures exceed revenues by $43,960 overall tracking as expected. Revenues and expenditures are above expectations year to date. Operating Grant funds are above expectations year to date by $119,494.  Revenues Monthly % Exp/Rec 7.84/9.16 11.98/0.00 7.18/0.00 0.00/0.00 8.09/8.29 0.00/0.00 1.44/3.08 Expenditures Current Month Bxpenditures $94,385 $14,741 $0 $27,225 $0 $1,029 $5,193 $27,563 $170,136  YID% ExpRec 76.06 / 73.38 35.04/ /0.00 58.66 /6 68.67 77.85 11 108.58 75.02 / 74.65 0.00 / 0.00 62.15 /69.36 YID% Exp/Spent 73.05 1 73.87 77.64 18 81.97 18.01 /16.41 66.56 /37.72 9.41 /84.19 61.70 / 73.72 66.62 / 162.25 68.84 / 72.33 69.32 171.12  YIDSSS Received 161,806 446 819,806 244,843 512,136 0 1,739,036  YTDSSS Over/Under (5,907) 446 119,494 69,291 (2,553) 180,771  Category Fees Investment) Earnings Operating Grants Other Revenues Transfers Appropriated: Fund Balance TOTALREVENUE  Total Budget 220,500 0 1,193,849 225,500 686,069 181,217 2,507,135  YIDSSS Unencumbered Spent 960,471 85,206 525 156,207 182,936 10,567 105,871 281,213 1,782,996  Category Personnel Costs Contracted Services Travel/Training Operational Support Equipment/Captial Outlay Equip Lease & Utilities Maintenance Reimbursement of Services TOTALEXPENDITURES  TotalBudget 1,300,159 103,948 3,200 414,175 217,290 14,334 65,250 388,779 2,507,135  Balance 339,688 18,742 2,675 257,968 34,354 3,767 (40,621) 107,566 724,139  75.0% of the FY2 2015/20161 has been completed.  Page13  EXHIBIT 4-13    Monthly. Financial Report, March 2016  City of Gastonia  Transit Fund Financial Summary March, 2016  Revenues Fiscal Year2 2015-2016  Expenditures Fiscal Year2 2015-2016  2,500,000 2,000,000 1,500,000 1,000,000 500,000 -500,000  2,500,000 2,000,000 1,500,000 1,000,000 500,000  l.  al Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun  Jul Aug Sep Oct. Noy Dec Jan Feb Mar Apr May Jun  MonthlyA Actuals  Currenty YTD  SYearAverage  MonthlyA Actuals  CurrentYTD  SYearA Average  NetF Revenue (Loss)s Statement Fiscal Year2 2015-2016  600,000 400,000 200,000  ($43,960) ($96.676  -400,000 -600,000  Jul Aug  Sep  Oct Nov Dec  Jan Feb Mar Apr. May Jun  Currenty YTD * SYearAverage  Page14  EXHIBIT 4-14    Monthly. Financial Report, March 2016  Cityof Gastonia  City of Gastonia  Monthly and Year-to-Date Expenditure Report Operating Budget Summary by Department-1 March, 2016  Department ACM-Public Services Administrative Services City Manager Electric Engineering/Strets Fleet Services/Transit Financial Services Fire Services Golf Course Legal MarketingCommmications Mayor/Council Planning & Development Srvs Planning Grants Police Services Public Works Public Infrastructure Recreation & Cultural Services Solid Waste Stormwater Transit Water/Sewer Sub-total "TOTALOPERATING  Total Current Month Budget Expenditures YTDSpent  YTD% Unencumbered Spent 72.13% 73.58% 58.4% 72.52% 19,577,915 64.47.% 63.88% 71.62% 73.18% 0% 69.5% 63.57% 74.81% 78.59% 50.54% 72.3.% 71.64% 77.35% 68.38% 73.66% 58.64% 70.89 % 60.88 % 11,985,647 69.89% 51,349,058 69.89% 51,349,058  75,724 3,548,312 503,588 71,255,232 $5,129,191 3,134,052 1,294,814 4,821,000 11,734,266 0 424,895 122,504 454,606 1,609,504 740,864 17,232,651 $1,302,079 8,444,465 163,160 5,964,483 5,189,031 1,077,957 2,118,356 30,641,466 $2,106,215 170,550,930 $12,447,248 119,201,872 170,550,930 $12,447,248 119,201,872  $13,372 $191,748 $28,953 $201,455 $91,213 $504,440 $882,338 $0 $31,407 $8,705 $20,028 $230,351 $46,057 $679,005 $17,319 $413,300 $346,079 $61,421 $142,574  54,621 2,610,845 294,108 51,677,317 2,020,376 827,089 3,452,870 8,586,907 0 295,313 77,875 340,100 1,264,846 374,456 12,458,603 6,049,645 126,199 4,078,745 3,822,207 632,147 1,501,784 18,655,819  937,467 21,103 209,480 1,113,676 1,368,130 467,725 3,147,359 0 129,582 44,629 114,506 344,658 366,408 4,774,048 2,394,820 1,885,738 36,961 1,366,824 445,810 616,572  75.0% oft thel FY2 2015/20161 has been completed.  Page15  EXHIBIT 4-15    BibgfBslnia A Commitment to Excellence  GASTONIA  April27,2016  01877  CITY MANAGER'S BUDGET MESSAGE  Mayor and City Council:  Enclosed is Gastonia's 2016-2017 Proposed Annual Budget. Iwant to thank all our employees for their hard work and dedication in preparing this Budget. Annual Budget is our financial plan that will guide the City through the coming fiscal year. Under the direction of the Mayor and City Council, the City staff and implement and manage the new budget in a manner that takes advantage of opportunities and meets challenges as they occur during the year. The Buc addresses, within the scope of available revenues, the goals and many of the action steps previously identified by the City Council and Mayor.  Supporting economic development that produces jobs and capital investment continues to be the City's focus, as we make decisions on where and when to spe our limited resources. Basic municipal services such as water, sewer, electricity, public safety, roads, and solid waste must be in place to support econom development throughout the City. Parks, recreation, sidewalks, greenways and museum amenities also support the goal of city-wide quality economic development  within Gastonia.  Budget Principles and Objectives  The focus for this Budget has been centered on three guiding principles: Financial Responsibility, Customer Service, and Economic Development.    Financial Responsibility means that the budget includes programs and expenditures that are supported by adequate and predictable revenues.. Also, financial responsibility means that capital projects, equipment, and human resource costs are budgeted each year so that the City is not faced with a deterioration that would  require a crisis in future years. This budget has focused on a three-year operating budget horizon.  Customer Service means that the budget focuses on the direct delivery of services to our customers. Expenditures that are directed to serving our citizens deserve to be emphasized. Our customers include our taxpayers, utility customers, and others that receive a service from the City. Our customer base also includes people  simply looking to live or start a business venture in Gastonia.  Economic Development means that the City should invest in specific ways to grow Gastonia's economic base. Expenditures in the budget that are targeted to encourage private economic investment are important because they stimulate additional jobs and commerce in our City. Public sector expenditures and carefully  designed revenues can grow the tax base, so we will not have to increase the tax rate.  Budget Objectives:  1. Provide Adequate Funding for the Basic Operations of the City 2. Provide Adequate Funding for City facilities and Equipment 4. Maintain a Three-Year Financial Plan 5. Maintain Adequate Fund Balances 6. Provide Adequate Compensation for Employees 7. Stabilize the City's Health Insurance Fund 8. Maintain the City's Existing Infrastructure 9. Expand the City's Infrastructure to Promote Economic Development 10.Fund Capital Projects that Enhance the City  3. Provide Excellent Customer Service Through Effective and Efficient Programs and Projects  11.Make Improvements to Neighborhoods and Commercial Areas Throughout the City as Funds are Available  12.Look for Opportunities to Reduce the Cost of Municipal Operations 14.Limit Fee Increases to Amounts Necessary to Provide Acceptable City Services  13.Avoid a Property Tax Increase  15.Look for Opportunities to Grow our Local Economy  General Fund  The proposed Budget for Fiscal Year 2016-17 does noti include a change to the City's current tax rate. Property Tax revenue resulting from tax base gro isp projected to increase again this year. The 2015 County Revaluation ofr real property resulted in a slight decrease in value. However, revenues from motor vehic have increased significantly, sO the net revenues from all property tax categories are projected to increase by 2.1% over last year's budget. The tax rate remains same at $0.53 per hundred dollars of value. We will continue to closely monitor the general economic conditions as well as any changes by State government  the City's revenues.    The General Fund has had revenue and expenditure challenges which have been graphically depicted by our thermometers". Fortunately, the City has been able to balance each year with additional revenue, expenaiture reductions and the careful use of excess fund balance. For the future, the General Fund will continue to be the area where expenditures and revenues will be pressured. For this reason the staff will continue to focus on the General Fund and manage to a three-year horizon. In upcoming fiscal years, debt service payments begin to fall which will help, but as salary increases are embedded, the pressure on the General Fund will  increase.  The Fiscal Year 2016-17 Budget reduces the subsidy to the Solid Waste Fund by $659,580 annually. These General Fund dollars have not been programed to any project or program as directed by City Council at our Work Session. They are currently reserved for future appropriation. These funds can be used for capital improvement projects such as the Franklin Urban Sports and Entertainment Complex, additional funds for local street resurfacing or for other needs.  Electric Fund  No general retail electric rate increase is planned in the 2016-17 Budget. ElectriCities Power Agency One implemented a debt restructuring plan last year which is projected to lower our wholesale costs next year and stabilize it for the next five years. It is important to expand economic development into the areas served City's electric system. The City will continue to advocate for rate equity inl Power Agency One according to the approved schedule. Some adjustment and consolidatic of our 21 rate classifications may be necessary to provide equity and consistency with the whole rate structure. Funds will be available for redevelopment as well as for new growth corridors. The FY2016-17 Budget maintains the same amount of transfers to the General Fund as in the current budget year. Gastonia needs to maintain the level of transfers established by the Local Government Commission as acceptable: 3% of Gross Electric Fixed Asset. The 2016-17 Budget provides funding for maintenance and capital projects (including the new substation planned for the Gastonia Technology Park). Expenditures in the Electric Fund are organized into priority areas: safety & maintenance, peak shaving & generation, load growth initiatives, and use of innovative ideas and technology.  Water and Sewer Fund  A 2% Watera and Sewer rate increase to be implemented effective January 1, 2017. There has not been an increase in our water or sewer rates for the past four budget years. However, as we have discussed in our previous meetings, water and sewer rates will begin to have modest increases periodically to help support the utility's long term financial health as major capital projects move forward. The focus of the Water and Sewer Fund continues to be completing the Water Plant renovation currently underway ($65,000,000), meeting demands for economic development extensions, rehabilitation of older water and sewer lines and continuing to develop cooperative agreements with surrounding municipal systems and the County. The Water Plant project is scheduled to be completed in 2019. The City was able to secure two no-interest loans from the North Carolina Department of Natural Resources totaling $35,000,000. The no-interest loans are expected to save the City approximately $19,000,000 over the life of the twenty-year loan.. In addition, a major step in utility regionalization was completed in 2016 when the Stanley  Sewer Outfall was completed and fully connected to Gastonia's (Two Rivers Utility) treatment facility at Long Creek.  We have and will continue to partner financially with the State, the private sector, other municipalities and the County to extend lines into our important growth areas. This is particularly important now as the City and County see renewed development pressure following the last recession. New developments planned between the Union Road and New Hope Road corridors are underway and our water and sewer system will need to accommodate this growth. We will also seek to increase    water and sewer usage through infill development because thei infrastructure is already inj place. Our priority fort the Water and Sewer Fund willl be: safety, increasing our sales, infrastructure maintenance, system performance, system expansion in those areas that provide a viable return on our investment, and use of  innovative ideas and technology. Solid Waste Fund  The City's Solid' Waste fund created a few years ago receives revenues directly from solid waste fees and from transfers from the General Fund. The City Council's direction to move the solid waste fees from $4.00 a month to $6.50 per month will reduce the General Fund subsidy from $ 3,476,769 budgeted in FY15/16 to $:2,817,189 budgeted in FY16/17, an estimated reduction of $659,580 annually. A new contract for recycling services will be completed this year. should be noted that the market for recycled materials continues to struggle. More new equipment and stable landfill tipping fees help to maintain the effective  operations in this Fund.  Stormwater Fund  The changes to the City's Stormwater Fund, approved by City Council in November, 2013, were fully implemented in the FY 2014-15 Budget. The new reve have been directed to stormwater improvement projects throughout the City. Currently the Stormwater Fund pays for a wide variety of maintenance and improvement projects. The priority for stormwater projects is concentrated on projects within public rights-of-way that the City has an obligation to maintain repair. Improvements proposed for stormwater problems (outside of the rights-of-ways) are given priorities by the Stormwater Citizen's Advisory Committee. Proj are rated according to a three-tier priority system. In addition, the City will be working on the Durharts Creek Conservation Area - Short and Long Term  Management Plan, approved by City Council in November 2015. Employee Compensation and Benefits  The total number of budgeted full time employees for the upcoming fiscal year is 876. The size of our workforce has grown slightly following the cutbacks initiated during the recession. Although changes in the State annexation laws and the delay of the Garden Parkway has slowed the City's expected growth significantly, new residential subdivisions are under construction placing increased demands on City services. FY2016-2017 Budget includes a 3% salary increase (effective March 19, 2016) for all full time and part time employees. The on-going market review of salaries should be finished by November 2016. The Budget also maintains the annual $350 Christmas Bonus for eligible employees. The bonus will be given to employees the last week in November. The City will continue the 401(k) program for all full time employees at the 5% level. The 2016-17 Budget provides continued funding for the Employee Education Reimbursement Program ($500 maximum  per employee).  Like other public and private organizations, controlling health care costs remains al budgetary challenge and will be sO for the foreseeable future. The FY2016-2017 Budget increase for the City's Health Insurance Fund is $758,000 (12.5%) higher as compared to the current year. The Proposed Budget also provides funding for    a $750 payment to the Health Savings Account for all employees covered by the City's Health Insurance Program. Employees not eligible for a federally designated HSA would get the same dollar amount. Wellness initiatives and incentives that positively impact employee health and claims will be implemented during FY16-17 Budget Year. We plan to use employee wellness committees and focus groups to improve our Health Insurance Program. The staff will continue to monitor claims  filed though the year and work closely with the City Council Insurance Committee.  Infrastructure  The City of Gastonia is responsible for approximately 438 miles of paved streets (345 miles of local streets) with sidewalks and traffic control systems, 592 miles of water lines, 541 miles of sewer lines, 250 miles of storm drains, and 473 miles of electrical distribution lines. Our municipal facilities are spread from Mountain Island Lake to the South Carolina state line. One of the mosti important responsibilities of our City and most cities is to provide and maintain the critical public infrastructures that we all take for granted. The City maintains the water plant, overhead storage tanks, stormwater systems, waste water treatment plants, parks and rights-of- ways. Additional challenges related to maintaining other aspects of our vast infrastructure will be addressed through this budget and future budgets. Maintenance of our infrastructure, such as roads, water, sewer, electric, and other City facilities, while not glamorous, is critically important and commands significant resources. In order to capture new economic development opportunities, we must always maintain and expand when necessary, our diverse infrastructure.  Funding For Equipment  Vehicles, large equipment, and computer.communtatons hardware are funded through an annual equipment loan. The loan for the equipment is spread over a fifty-nine month period, thereby leveling the impact of equipment needs from year to year. More than $6.5 million of vehicle equipment was requested by City departments for replacement or additional equipment. In the FY2016-2017 Budget, we are funding equipment replacement for a total of $3,184,045. This includes, $411,800 for compulercommuncaton equipment is also included for replacement and upgrade. We are proposing to replace vehicles, including 14 Police vehicles, a new and upgraded Fire Truck (Quint) for $774,506 and $245,012 for Solid Waste vehicles and equipment. Requests by departments for replacement equipment  that were approved by the Equipment Manager/Garage are included in the budget.  Transportation  The two bond projects approved by the voters in 2010 should be completed in FY16/17: Titman Road Fall 2016 and Myrtle School Road Spring 2017. The contract for the South New Hope widening project willl be let by the State ini the next few months and the Union Road project is currently under design. The FY16/17 Budget provides $1,715,676 for local City streets. Funding comes from Powell Bill funds- $165,675, new Auto Tag Fee revenues $800,000 and $750,000 from the General Fund Balance. Traffic calming devices such as speed humps, continue to be funded in the 2016-17 Budget to address neighborhood safety issues. The State Highway Project upgrading the US 321/1-85 Interchange should move forward to construction in the coming year. During the 2016-17 Fiscal Year, we will receive the results of the Comprehensive Transit Study. Funding scheduled for the Gastonia Airport this year includes $166,667 for improvement to the fueling area and tarmac (90% State and Federal funding). Ongoing communications with NCDOT will continue to identify and fund pedestrian improvements, medians and lane    realignments along the Franklin Boulevard Corridor. The City remains concerned that the proposed widening project for I-85 will create al bottleneck in the middle of the City at the US321 Interchange. The widening should extend at least toi the US 29/74 Interchange. Finally, the City should strongly support the Catawba Crossings Project (bridge crossings over the South Fork and Catawba Rivers) It is a critically important transportation project, connecting South New Hope Road to I-485.  Maintaining the Fund Balance  Gastonia is well over the 8% minimum Available Fund Balance for the General Fund as recommended by the Local Government Commission. In the General Fund, we are currently at 35% of annual expenditures. This is well above our minimum, as defined in the City's Reserve Policy: that the Available Fund Balance should be between 12% and 15% as a minimum. Beginning in the this fiscal year and over the next three fiscal years, the General Fund Balance will be drawn down carefully to an amount just over 15%. At total of $2,019,036 of General Fund Balance ($750,000 again for street resurfacing) is appropriated this year to balance the operating and capital budgets. It should be noted that although the City uses fund balance appropriations to balance each year, these funds are not actually spent, since  revenues have expanded and expenditure have been contained.  The 2016-2017 Budget will increase fund balances for both the Electric and Water & Sewer Funds sO that funds will be available for capital projects and rate stabilization. The Hotel Occupancy Tax Fund revenues currently cover the Conference Center debt service and operating deficit. The new management company has significantly reduced the projected operating deficits for this year and next. However, beginning in Fiscal Year 2020, the annual debt service rises in two years  from $283,862t to $751,006.  We will not know the precise amount of fund balances for each fund until September, 2016, after the close of the 2015-16 Budget Year. Accounting practices will  allocate the last three months of sales tax and reimbursements received during the summer back to the 2016-2017 Budget Year.  Economic Development  Gastonia has experienced some return of positive economic growth. Several new retail commercial developments are under construction throughout the City. The Gastonia Technology Park is almost at full capacity with new industrial development. Additional industrial sites will need to be identified to sustain further industrial growth. The County and the City are perusing potential properties for a new technology park. Previously approved residential developments, primarily in the southeastern portion of the City, that were halted during the 2008 Recession, have restarted. The challenge for Gastonia is to encourage developments of high quality. Developments with high values are more fiscally sustainable and contribute more to the expansion of the tax base. Consistent with our land development plans, Gastonia encourages commercial, office, industrial, and residential development in each sector of the City. In particular, infill developments are the most desirable form of economic growth because the infrastructure is already in place, thereby reducing the cost to serve the new development. The City staff, working with Gaston EDC and ElectriCities, have identified key parcels throughout Gastonia that have the potential for development or redevelopment. The Chamber of Commerce and the Greater Gaston Development Corporation will also be important to achieving our economic goals. In the coming year, the City may be more pro- active and create a new position to initiate economic development. High value growth is important to the General Fund and also to our utility funds that need the  growth of customers to broaden their revenue base. Itis our objective to grow our tax and utility bases and not our rates.    Gastonia's Center City area has been identified as being critical to our economic development and to our image. However, significant areas in the northern and western portions of the City have still not experienced the kind of economic growth that is otherwise occurring throughout the region. Specifically, the City will focus on the West Franklin corridor and the surrounding neighborhoods. The Loray Neighborhood will receive continued focus so that the $40 million redevelopment effort underway at the Mill and the new Optimist Park on Vance Street can be leveraged and the surrounding community revitalized. The possibility of a Technology Incubator at Loray Mill is a strong possibility in the coming year. The City Council authorized a Market and Financial Feasibility Study for the potential Franklin Urban Sports and Entertainment (FUSE) Economic Development District. Major decisions regarding this potential economic development initiative will likely be made this  year.  Despite the challenges facing the City, the long-range future for Gastonia remains bright. We are located in one of the fastest growing and most affluent metropolitan areas in the United States. Our region is home to the second largest financial center in the country. Gastonia is located only twenty-five minutes west of the center of the region. Our location is excellent. Interstate 85, the transportation link between Atlanta and Charlotte, bisects our City with eight interchanges. US Highway 321 links us to Hickory and Interstate 40, while the proposed Garden Parkway would further connect Gastonia to the Charlotte International Airport and Interstate  485.  We will need to make wise investments that capitalize on our location within the metropolitan region. Also, we will need to capitalize on our current strengths an abundant water source at Mountain Island Lake, natural features such as Crowders Mountain State Park, the Schiele Museum, our City parks, the Conference Center, the quality of our neighborhoods and our schools. Tofurther enhance our ability to attract quality new investment, we must create a positive private investment  climate. Streamlining our regulatory process while delivering excellent citizen services will be our challenge every year.  Creating and Maintaining a Fiscally Sustainable Organization for the Future  Inp preparing this Budget and during City Council work sessions earlier this year, the staff looked beyond this year's Budget to identify revenue and expenditure trends focused on the next three years. On the revenue side, the General Fund depends upon tax base growth, which is tied sO closely to the economic condition of our community. Regarding future expenditures, over 58% of the General Fund consists of salary and fringe benefits. Therefore, most meaningful changes to General  Fund expenditures in the future will have human resource implications.  We must always be vigilant for ways to reduce operating costs. Some operating costs will increase no matter what we do, such as with the recent rise in fuel costs. In some cases services can be reduced or even eliminated. There may be some services that simply cannot or should not be reduced at all. Ini those cases, we will still carefully examine their operating procedures to produce savings. The nature of these changes will be developed cooperatively with each City department and the Budget Office of the Financial Services Department. Expenditure reductions can be accomplished by using the following tools when appropriate: process simplification, technology and automation, program reduction, program elimination, consolidation, privatization, and innovation.    Our organization and regulations should be streamlined to allow decision-making. easier and more efficient. The structure of our organization should be as flat as we can make it. Fewer levels of organization will make us more efficient. We will search for best practices for delivering services by examining other jurisdictions  and benchmarking our efforts with theirs.  New and expanded expenditures are carefully evaluated and must be viewed as an investment. Questions should be asked. Ifv we make this expenditure, what kind ofi investment return will the City receive? It may be tangible, such as a load management generator that could pay fori itself in a year and a half, or intangible, such as a new community policing effort that addresses neighborhood crime. We must view each new expenditure as one that may cause us to reduce an expenditure elsewhere within the City. A request to spend funds must always be viewed within the larger context of our budget. What is the choice we are making? Are we sure that this is the best utilization of our very scarce resources? We must also ask hard questions about the effectiveness of existing expenditures, be willing to  modify our service levels and look for innovative ways to deliver services in the most efficient and effective manner.  Regularly, the City reviews user fees so that the actual costs can bet tied to services delivered. Fees not representative of true costs should be evaluated and adjusted to reflect actual costs. Fees should be consistent with City objectives and within the market rates for similar services. Normally, fees increase over time, but there are occasions that the City has reduced fees based upon lower actual service costs or to encourage more use of a service. As in previous years, the staff will review  fees and make recommendations, if warranted, to the Mayor and City Council for their consideration.  Challenges Ahead  In closing, there were many worthy operating and capital projects that were considered for this budget, but limited funding means they must be considered in subsequent years. Employee related costs will continue to be the most significant challenge to fund each year. As pay increases are implemented and embedded into our budget, the new total becomes the floor for the following year. Growing our revenues through economic development will be our way to provide the services  expected for our City.  For the new fiscal year, our efforts will focus on implementing actions that support the Mayor and City Council goals to build a City with on-going economic development and livability. We will continue to move toward a system of constant quality improvement that always examines what we are doing and looks for ways  to do it better.  Respectfully submitted, Edwardc. Muw Edward C. Munn City Manager    MEMORANDUM  DATE: TO: FROM: THRU: SUBJECT:  April 18, 2016  Edward C. Munn, City Manager Jason Wallace, Civil) Engineer II Rusty Bost, City Engineer  Item for May 3,2016 City Council Agenda  PUBLIC HEARING FOR: SANITARY SEWER LINEI EXTENSIONFOR INACCORDANCE WITH SECTION 14-144( (B)(I)OFTHE  Barrington Drive GASTONIA CODE OF ORDINANCES, INSIDE CORPORATEI LIMITS  On February 5, 2016 the Engineering Department received aj petition for local improvements to install as sanitary sewer line onl Barrington Drive as described in the resolution. This project will consist ofa approximately 420f feet ofnew sewer line with an estimated cost of$75,000. This] project was not budgeted fori int the current fiscal year's capital budget. However, staff will tryt toi identify available funds within the CIP andi ifnot available, will request funding in next year's! budget. Currently there are seven (7) property owners within the area tol be served that would benefit from At its March 1, 2016 meeting, the Gastonia City Council adopted a Resolution Adopting Preliminary Assessment Setting Date and' Time of Public Hearing for 6:00 P.M., May 3, 2016in the City Council Chambers at City Hall, 181 South Street, Gastonia NC to hear public comment Since the March 1, 2016 Council Meeting, copies of the Resolution Adopting Preliminary Assessment have been mailed: to all owners subject to assessment for the sewer line extension. A "Certificate of Mailing of Resolution Adopting Preliminary Assessment to the City Council" is attached in accordance with G.S. 160A-224, certifying that copies of the Resolution were mailed. If, after the Public Hearing, the City Council determines that the sewer line improvements should be made, a' "Resolution Directing that the Project be Undertaken" must be adopted in accordance with. G.S. 160A-225. This Resolution will be available for adoption, if the City Council sO Itis recommended that this project be undertaken with construction to follow as soon as funding sources: arei identified and the design indicates that the projectisf financially feasible. Projects will not be bid nor contracts awarded unless funding is available for those projects.  this sewer line extension." Six. (6) property owners sigried the petition.  regarding the extension.  chooses, att the May 3,2016 City Council meeting.  (Presentation: Jason Wallace) luof Bot RUSTY BOST, PE City Engineer S16001  mam/Agenda-Public. Hearing Barrington Drive-Seweri Extn  EXHIBIT 6-1    CERTIFICATE OFI MAILING OFI NOTICES OF PREPARATION OF PRELIMINARY TOTHEHONORABLEMAYOR. AND CITY COUNCIL OFTHE CITYOF GASTONIA: IRusty Bost, City Engineer for the City of Gastonia, North Carolina, dol hereby certify that copies of the Resolution Adopting Preliminary Assessment providing for a proposed sewer line extension forl Barrington Drive as described in thel Resolution adopted by City Council on the 1st day of March, 2016 werei mailed byf first-class mail on the 22th day of April, 2016 tot the owners of all realj property shown. hereon, subject to assessment should the project be undertaken.  ASSESSMENT ROLL. AND PUBLIC: HEARING  This the 18th day of April, 2016  Rsk Bt RUSTYBOST,PE City) Engineer W12001 mamicermails  EXHIBIT 6-2    AMENDED: RESOLUTION. ADOPTING) PRELIMINARY. ASSESSMENT. AND  SETTINGDATE. AND TIME OFI PUBLICI HEARING  (Barrington Drive- - Sewer)  WHEREAS, the City Council oft the City of Gastonia has determined that itr be int thel the Cityt toe extendi itss sanitary sewer system andt thati in ordertop provide such extension may ity best interest of to assess part oft the costt thereof upon the real property benefited thereby; and WHEREAS, aj petition has been received requesting such extension and such petition has greater than 50% oft thei frontage ofthe property tol bel benefited; NOW, THEREFORE, BE: IT HEREBY RESOLVED by the City Council of the City of Itisi intended that the sanitary sewer system ofthe City of Gastonial be extended: from ane manhole! locatedi in) Barrington Drive, andi then extending in a southerly direction from existing sewer sewer line line for an approximate distance of 4201 feet along Barrington Drive, pursuant to Article 10 of existing Itisp proposed that thet total cost ofs said extension, not to exceed $266.00 per lot or assessed upon the benefited properties on the basis of the number oflots or parcel, shall Itis proposed fhatt the assessments herein provided for shall be payable in cash, ori if shall s0 elect the option ofpaying the: assessment: ini five (5) equal annual installments, ten any property installments for certain qualifying petition signers, said installments tol bear interest at the (10) rate equal ofe annual Aj public hearing on all matters covered by this resolution shall bel held at 6:001 PM on the 3rd 2016int the City Council Chamber at City Hall, Gastonia, North Carolina.  wouldber necessary been signed by Gastonia, North Chapter 160A of hereafter be owner eight (8) day ofMay,  Carolina, that:  thel North Carolina General Statutes.  extension.  parcels abutting the proposed  percent per annum.  Adopted thist the 5 day of April, 2016.  ATTEST: City $16001  ac  upT Dwauny  CS SEAL AR  Res1790  EXHIBIT 6-3    RESOLUTION DIRECTING THAT BARRINGTON DRIVE- SEWER  THE PROJECT TO EXTEND THE SANITARY: SEWER SYSTEM BE UNDERTAKEN  WHEREAS, on the 1ST day of March, 2016, the City Council of the City of Gastonia adopted a Preliminary Assessment Resolution, and on 5th day of April, 2016, an Amended Preliminary Assessment Resolution, stating its intent to extend its sanitary sewer system In Barrington Drive, said extension to bei financed bya assessment of part of the cost against the real WHEREAS, the required public hearing was held on this date after due notice to the NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of The sanitary sewer system of the City of Gastonia be extended from an existing sewer line manhole located in Barrington Drive, and then extending in a southerly direction from existing sewer line for an approximate distance of 420 feet along Barrington Drive, pursuantt to Article 10 of Chapter 160A oft the North Carolina General Statutes. The total cost of said extension, not to exceed $266.00 per lot or parcel, shall hereafter be assessed upon the benefited properties ont the basis of the number of lots or parcels 3. The assessments herein provided for shall be payable in cash, or if any property owner shall SO elect, he shall have the option of paying the assessment int five (5) equal annual installments, ten (10) equal annual installments for certain qualifying petition signers said  property benefited thereby; and  public and tot the owners oft the affected real property;  Gastonia that: 1. 2.  abutting the proposed extension.  Installments tot bear interesta at the rate ofe eight (8%) per annum.  Adopted this 3rd day of May 2016.  Mayor John D. Bridgeman  ATTEST: (Deputy) City Clerk  RES1784 SI6001  EXHIBIT 6-4    Page 1of1  NOTE: Include Water & Sewer Taps when Quoting NetA Assessments. BARRINGTON DRIVE SEWER STREET: Barrington Drive  Date: Update: 3/21/2016 File No. Project No. S16001  2/11/2016  FROM: 3505 Barrington Dr. PID# vO ASSESSMENT AMOUNT  TO: Kendrick Road TAP FEES WATER SEWER  PROPERTY OWNER/ADDRESS Daniel & Vera Huntsinger 3504 Barrington Drive 2* Trent & Shana Conard 3505 Barrington Drive 3508 Barrington Drive Shawn & Tracy Davis 3509 Barrington Drive Randall Duncan 3512 Barrington Drive 6* James & Janet Morris 3513 Barrington Drive 7* Michael &F Renee Ramsey 3516 Barrington Drive  TOTAL 266.00 $ 941.00 $ 941.00 $ 941.00 $ 941.00 $ 941.00 $ 941.00  141144 141141  $ $ $ $ $ $ $  266.00 $ 266.00 $ 266.00 $ 266.00 $ 266.00 $ 266.00 $ 266.00 $ 1,862.00$  $ $675.00 $675.00 $675.00 $675.00 $675.00 $675.00  3* Marion Sanchez, Adrianal Echeverri 141145  141140 141146 141139 141147  $4,050 $ 5,912.00  Denotes Petition Signer I/O Inside/Outside City Limits  EXHBIT 6-5    SEWER PETITION FOR BARRINGTON DRIVE  Dmone PROPOSED SEWER  PETITION BOUNDARY PETITION SIGNER  EXISTING SEWER  3504 141144  1141  141145 141146 * 3512 141147  141140  141139  BORDRO  RB  *  SITE  FENDRICK  25_50 100 150 200  VICINITY MAP  Feet EXHIBIT 6-6    STATE OF NORTH CAROLINA COUNTY OF GASTON This Agreement, made effective thist the  OFFER' TO PURCHASE AND AGREEMENT day of April, 2016, by and between the CITY OF  GASTONIA, [hereinafter "Buyer"I, and CLARICET.DIXON. ("Seller"). For and in consideration oft the covenants: and promises contained herein, Seller agreest tos sell and convey, and upon approval by the City Council oft the City ofGastonia, Buyer agrees top purchase, all oft that plot, piece, or parcel ofl land described below, together with alli improvements located thereon [hereinafter "the Property"1, ina accordance with the following  terms and conditions: I.  Real Property: Locatedi int the City of Gastonia, County-of Gaston, State ofNorth Carolina, being! known as andi more particularly described as: Street Address: 904W.Fifh Avenue. Gastonia. NC 28052 Legall Description: Described int that deed attached! hereto as ExhibitA.  2. Purchase Price: Thel Purchase Price is $45.000.00. The purchase prices shall bej paid tot the  Sellera at closing. 3.  Conditions of Closing: Deed. tobes set by) Buyer.  A. Each party! hereby agreest to execute any and all documents or paperst that may ber necessary inc connection with the transfer of title Title will be delivered at closing by General Warranty B. Closing shall take place within 30 days oft the date of execution hereof atat time and place Possession: Buyer shall take possession of the property immediately upon closing. Seller covenants that there are nol leases oft thej property in effect and no tenants inj possession as oft the date of executing this Offer to Purchase and Agreement, and warrants thati it shall not] lease the property to entity hereafter unless and until Buyer shall fail to close on the Property and this Offer shall have any General Warranty Deed; (2) revenue stamps; and (3) appraisal of the property; Buyer may have prepared, at Buyer's option and sole expense, a survey, title examination, title opinion or termite inspection. Thej property shall be made available at reasonablei times for Buyer toj perform ort tol have 6. Condition of Improvements and Premises: Seller makes no warranties and guarantees regarding the condition of the improvements on the property. Buyer takes the premises in! "ASIS" condition without warranty from the Seller. Buyer stipulates that Buyer has had full opportunity to inspect the premises and Buyer stipulates that Buyer is accepting the improvements in "as is" 7. Parties: This contract shall be binding and shalli inure tot the benefit oft the parties and their heirs, successors and assigns. As used herein, words int the singular shall include the plural. 8. Entire Agreement: Buyer hereby acknowledges that it has inspected the property and improvements and that no representation or inducement has been made other than those expressed herein, and that this contract contains the entire agreement between all parties hereto. All changes, 9. Counterparts: This offer shall become al binding contract when signed by the City Manager of 10. Forum: This Offer tol Purchase and Agreement shall be construedi under the laws oft the State 11. Iran Divestment. Act. Asofthe date oft this agreement, the vendor listed abovei isr not] listed ont thel Final Divestment List createdb byt the State Treasurer pursuant tol N.C.G.S. 147-86.58. Vendor further certifiest thati it 12. Approvall by City Council. This agreement shall not become effective orb beb binding onl Purchaser until  4.  terminatedi ina accordance witht thet terms set forth] herein.  5. Closing Expenses:  Buyer shall pay for thei following: (1) preparation andi recording oft the  performed the above mentionedi inspections for aperiod of 60 days.  condition.  additions, or deletions hereby must bei in writing and signed by all parties.  the Buyer and accepted by the Seller. ofNorth Carolina.  will not utilize any subcontractor ont the list.'  this agreement has been approved by the City Council ofthe City ofGastonia.  This Agreement isi made ont the  day of  2016  EXHIBIT 7-1    BY:  CLARICET.DIXON, SELLER  This Instrument has been preaudited int ther manner required by thel Local Government Budget and Fiscal Control  Act. Date: ACCEPTED: This the_ CITYOF GASTONIA BY:  Melody Braddy, Financel Director  dayo of_  2016.  EDWARDC. MUNN, CITYMANAGER  EXHIBIT 7-2    JASTONIA Great. Place. Great People. Great Promise.  MEMORANDUM  Date: April21,2016 To: Edward C. Munn Thru: Flip Bombardier Fr: Kristy R. Crisp  City Manager  Asst. City Manager Public Infrastructure Business Services Manager  Re: Purchase of 904 W. Fifth Ave  Background  Over the past few months, City staff members have worked with the owner of 904 W. Fifth Ave. (Parcel 107783) to negotiate a win-win opportunity that will provide positive benefit tol both the 904 W. Fifth Ave. is adjacent to city-owned property with approximately 20 feet separating the houset from the base oft the Firestone water1 tank. While the water tanki is not in service, acquiring the property will provide space needed for future work on the water tank. This property acquisition is beneficial to the homeowner also. She first approached the City for assistance due tot the proximity of the tank, and has worked witht the City's! Housing & Neighborhood Division to  homeowner andt the City's Public Works and Utilities department.  begin the purchase ofar new homei in Gastonia.  Summary  Thel homeowner purchased the property for $45,000 in 1998 and appraisal of the property listed thec current value at $43,000. After negotiations, thel homeowner has agreed to ap purchase price of$45,000 in addition to closing costs. Funding will come from) Water/Sewer capitalfunds. Possible opportunities may exist for relocating the existing home to another property within the Recommendation: Staff recommends approval of entering intot the attached contract to  Loray Village, and City staff will continue to explore possible options. purchase 904 W. Fifth Avei for the price of $45,000 plus closing costs.  EXHIBIT 7-3    ASTIHS  E LL M  TE  EXHIBIT7-4    CASTONAAUDI/BDS/NSURANCECOMMITE: REPORT  THURSDAV,Apr17,2016 DISCUSSION:  AGENDA ITEM ITEM1: City Employee Insurance  ACTION" TAKEN: The Committee voted unanimously Cross Blue Shield of NC this year.  1) Health Insurance The City's! health  insurancei is currently self-  (3-0)to  funded with Blue Cross Blue Shield of North renew thel health Carolina serving ast the Plan Administrator. insurance with Blue  Blue Cross Blue Shield of North Carolina's renewal reflects no change int the administration fee. The current ratei is $25.40 per policy per month. Thet total annual premium is approximately $295,000. For FY: 2016, the healthi insurance claims were initially projected to be approximately $6,042,000; however, the claims have continued toi increase andi itr now! looks like the claims willl be approximately: $6,463,675. Staff will continue to monitor the claims and request at transfer to cover thea additional cost of claims when we approach thee end of thet fiscal year. ForF FY: 2017, staff recommends budgeting$6,800,000: for claims. Thisi is ani increase of $758,000 over current budget. This ist based on claims increasing from $5,646,023 in FY 2015toa projected! $6,522,3151 for FY2016. Staff recommends renewing the health insurance with Blue Cross Blue Shield OfNC 2) Stop Loss Coverage for Health Insurance The City's stop loss insurance is currently with Gerber through SAI Benefit Services. The current deductible is $175,000 witha anticipate an 8% increase ini ther renewal  thisy year.  The Committee voted unanimously (3-0)to table renewingi the contract fori the stop loss Benefit Services fora projected premium to the next City Council  $20,000 aggregated specific deductible. We coverage with Gerber/SA rates. Thet total projected premium for FY moref firm total Staff recommends renewing the contract for meeting. thes stop loss coverage with Gerber/SA In. July 2015, the City provided a $750 by the City'shealth insurance program. Employees not eligible for a federally for FY2017i is $700,000 plus $3,500  2017is $270,000. Benefit Services. 3) Health Savings Account  The Committee voted unanimously (3-0)t to contribution into their HSA account during the eligible for a federally designated HSA would get the same dollar  paymenti intot the Health Savings Account of give eligible employees alle eligible employees andr retirees covered and retirees a $750 designated HSA also received thes same dollar first pay period in. July amount. The projected cost oft this program 2016. Employees not  respectively.  Staff recommends giving eligible employees amount.  EXHIBIT8-1    GASTONIA. AUDIYBIDS/NSURANCE COMMITTEE REPORT  HURSDAT,Apn17,2016 andi retirees a $750 contribution intot their HSA account during the first pay periodi in July 2016. Employees not eligible fora federally designated HSA would get the: same  dollar amount. Coverage  4) Stipend for Employees/Retirees who Waive The Committee voted Eligible employees and retirees who waived eligible employees and stipend of $1,000 ($500 paid in. July 2015 and health insurance $500 paidi inJ January 2016). The projected program offered by the  unanimously (3-0) for retirees that waivet the City receive $1,000 stipend again in FY: 2017. Staffr recommends the payment be brokeni into  the healthi insurance coverage receiveda cost for FY2017 is $54,000.  Staffr recommends eligible employees and retirees that waivei thel healthi insurance of $500 and issued in. July 2016a and. January After some discussion, the Committee asked staffto do an analysis on employees withs spouse coverage tos seei iftheyh have other coverage witht their employer. This can be reviewed at the next  program offered byt the City receive $1,000. two payments of $500 stipend again in FY2017, Staffr recommends andi issued in. July 2016 thep payment be broken into two payments and. January 2017.  2017.  committee meeting. 5) Dental Insurance  The Committee voted dental plan and continuing to utilize Delta Dental of North Carolina as the Plan Administrator for the next three years and keep both City and currently have.  The City's dentali insurance is currently self- unanimously (3-0)to funded with Delta Dental of North Carolina renew the: self-funded  serving ast the Plan Administrator. Delta Dental of North Carolina has provided a three year contract with the current administrative fee of $2.99 per policy per month. Thet total annual premium is approximately $28,560.50.  Staffr recommends renewing the self-funded Employee funding at the dental plan and continuing to utilize Delta same level as we  Dental of North Carolina asi the Plan Administrator fori the next three years. We recommend keeping both City and Employee funding at the same level as we currently 6) Employee Health Clinic/Health Fair The Employee Health Clinici is currently Ther renewal from Carolinas Healthcare current cost oft the clinici is approximately biometric screenings throughout the year andy will not! be offering screenings att the  have.  The Committee voted unanimously (3-0)to the Employee Health services needed att the  operated by Carolinas HealthCare. System. continuei the contracti for System reflects no change in charges. The Clinic (including the $153,0001 for the provider and $38,9141 for Health Fair) to Carolinas supplies andl labs. We will continue to offer HealthCare: System.  EXHIBIT8-2    GASTONIA. AUDIYBDS/NSURANCE COMMITTEE REPORT  THURSDAY, April7,2016 healthi fair. This cost oft thel biometric screeningi isi included int the budget for the We currently have ai threey year contract with Carolinas HealthCare System whichy will expire on. July 1, 2017, Staff recommends continuingt the contract fort the Employee Health Clinic (including thes services needed att the Health Fair)t to Carolinas HealthCare 7) Employee. Assistance Program (EAP) The current EAP isp provided through ist based on utilization. We anticipate the total cost to be $20,000 for FY 2017. Staffr recommends renewing the contract for the Employee. Assistance Program with Thel life insurance is currently with One insurance and .03/$1,000 for AD&D coverage. This equates to approximately $252,000 pery year. Therei is no change in premiums for FY 2017. Staff recommends renewing the contract for thel life insurances with Employee Benefit  clinic.  System.  The Committee voted unanimously (3-0)to Program with Mclaughlin Young.  Mclaughlin Young. Their renewal reflects no renew the contract for changei in premiums. The current premium the Employee Assistance  Mclaughlin Young. 8) Life Insurance  The Committee voted unanimously (3-0)to Employee Benefit Advisors.  America through Employee Benefit Advisors. renew the contract for The current premium is. 42/$1,000f for life thel life insurances with  Advisors.  9) Supplemental Insurance  The Committee voted insurances with Pierce  The supplemental insurances are currently unanimously (3-0)to offered through Pierce Group Benefits. This renew the contract for isa voluntary benefit for employees. There the supplemental renewalr reflects no change inj premiums for Group Benefits.  isr no charge toi the City of Gastonia. The employees with supplemental coverages. Staffr recommends renewing the contract for the: supplemental insurances with Pierce  Group Benefits.  ITEM2: Wellness Program  Staff updated the Committee noting that Focus individual interviews withs staffr members. There have also been an Environment survey completed at numerous buildings thatt the City occupies. There willl be a surveyt to go out soon which willl be thel last  This item was purposes at thist time.  Groupi interviews have been conducted and: some fori informational presented  EXHIBIT8-3    GASTONIA AUDIV/BIDS/INSURANCE COMMITTEE REPORT  HURSDAV,Ap17,2016  piece oft the puzzle before alli the datai is put togethera and presented, which will possibly be at the next Committee meetingi in May. Options from other entities that can provide wellness programs can be considered. Ther maini focus is going to be education of our employees ont thel benefits of health andy participation inv whatever programs we do. After doing some research with other places that offer wellness programs, about 80% offer some type ofi incentive with: moste everyone requireda biometric screening. The Committee discussed many options andi ideas for wellness programs. Once the) results are presented and recommendations: are made by BCBS, the Committee can discuss next steps. No other matters were discussed.  ITEM3: Other Related Matters  Committee Members. Attending: Chairman Dave! Kirlin  Councilman Jim Gallagher Councilman Robert Kellogg  Committee Members. Absent:  None.  EXHIBIT8-4    JASTONIA Great Place. Greatl People. Great) Promise, Audit, Bids and Insurance Committee Members  To:  From: Todd Carpenter, Assistant City Manager Public Safety and  Administrative Services  Thru: Edward C. Munn, City Manager  Date: 3/29/16 Re:  Update on Insurance Items  1) Health Insurance  The City's health insurance is currently self-funded with Blue Cross Blue Shield of North Carolina serving as the Plan Administrator. Blue Cross Blue Shield of North Carolina's renewal reflects no change in the administration fee. The current rate is $25.40 per policy per month. The For FY 2016, the health insurance claims were initially projected to be approximately $6,042,000; however, the claims have continued to increase and itr now looks like the claims willl be approximately $6,463,675. Staff will continue to monitor the claims and request a transfer to cover the additional cost of claims when we approach the end of the fiscal year. For FY 2017, staff recommends budgeting $6,800,000 for claims. This is an increase of $758,000 over current budget. This is based on claims increasing from $5,646,023 in FY 2015 to a projected $6,522,315 for FY Staff recommends renewing the health insurance with Blue Cross  total annual premium is approximately $295,000.  2016.  Blue Shield of NC this year.  EXHIBIT8-5    2) Stop Loss Coverage for Health Insurance  The City's stop loss insurance is currently with Gerber through SA Benefit Services. The current deductible is $175,000 with a $20,000 aggregated specific deductible. We anticipate an 8% increase in the renewal rates. Staff recommends renewing the contract for the stop loss coverage In. July 2015, the City provided a $750 payment into the Health Savings Account of all eligible employees and retirees covered by the City's health insurance program. Employees not eligible for a federally designated HSA also received the same dollar amount. The projected cost of this program forF FY2017 is $700,000 plus $3,500 respectively. Staff recommends giving eligible employees and retirees a $750 contribution into their HSA account during the first pay period in July 2016. Employees not eligible for a federally designated HSA Eligible employees and retirees who waived the health insurance coverage received a stipend of $1,000 ($500 paid in July 2015 and $500 paid in January 2016). The projected costi for FY2017 is $54,000. Staff recommends eligible employees and retirees that waive the health insurance program offered by the City receive $1,000 stipend again in FY2017. Staff recommends the payment be broken into two payments of $500 and issued in July 2016 and. January 2017. The City's dental insurance is currently self-funded with Delta Dental of North Carolina serving as the Plan Administrator. Delta Dental of North Carolina has provided at three year contract with the current administrative fee of $2.99 per policy per month. The total annual premium is Staff recommends renewing the self-funded dental plan and continuing to utilize Delta Dental of North Carolina as the Plan Administrator for the next three years. We recommend keeping both City and Employee funding at the same level as we currently have.  Thei total projected premium for FY2017 is $270,000.  with Gerber/SA Benefit Services. 3) Health Savings Account  would get the same dollar amount.  4) Stipend for Employees/Retirees who Waive Coverage  5) Dental Insurance  approximately $28,560.50.  EXHIBIT8-6    6) Employee Health Clinic/Health Fair  The Employee Health Clinic is currently operated by Carolinas HealthCare System. The renewal from Carolinas Healthcare System reflects no change in charges. The current cost of the clinic is approximately $153,000 for the provider and $38,914 for supplies and labs. We will continue to offer biometric screenings throughout the year and will not be offering screenings at the health fair. This cost of the biometric screening We currently have a three year contract with Carolinas HealthCare System which will expire on July 1, 2017. Staff recommends continuing the contract for the Employee Health Clinic (including the services needed att the Health Fair) to Carolinas HealthCare System. The current EAP is provided through McLaughlin Young. Their renewal reflects no change in premiums. The current premium is based on utilization. We anticipate thet total cost to be $20,00forFY2017. Staff recommends renewing the contract for the Employee The. life insurance is currently with One America through Employee Benefit Advisors. The current premium is .42/$1,000 for life insurance and 03/$1,000 for AD&D coverage. This equates to approximately $252,000 Staff recommends renewing the contract for the life insurances with  is included ini the budget fori the clinic.  7) Employee Assistance Program (EAP)  Assistance Program with McLaughlinYoung.  8) Life Insurance  pery year. There is no change inj premiums for FY2017.  Employee Benefit Advisors.  9) Supplemental Insurance  The supplemental insurances are currently offered through Pierce Group Benefits. This is a voluntary benefit for employees. There is no charge to the City of Gastonia. The renewal reflects no change in premiums for Staff recommends renewing the contract for the supplemental  employees with supplemental coverages. insurances with Pierce Group Benefits.  EXHIBIT8-7    Memorandum  To: From: Date: Re:  Mayor and City Council February 5, 2016  Todd Carpenter, Assistant City! ManagerAdministration and Public Safety  Through: Ed Munn, City Manger  360 Wellness Roadmap- -C Comprehensive Assessment  The wellness and health oft the City of Gastonia's employees isi important. We alll benefit from a workforce. A workplace wellnessi initiativei is aj plane employers can implement to proactively heaithier The 360 Wellness Roadmapi isa comprehensive assessment, conducted by Blue Cross and Blue NC, ofane employersworksites, employees, leadership, and culture ast theyr relate toi theg and health ofs staff. The assessment will identify keys goals andi tacticst the employer can utilizei general to: achieve The Audit/Bids/Insurance Committee met on. January 21, 2016. During that meeting, the committee members voted unanimously to implement the 360 Weliness Roadmap plan assessment. Staff directedi to negotiate with Blue Cross Blue Shield of NCt tof finalizet the conditions: and costs associated with was BCBS of NC has agreed to provide the 360 Wellness Roadmap at a cost of $9,500. This willi include Employee Needs Assessment Survey- this willa allow insighti into our employees prospective Environment and Culture, Audits (2 sites included in base price)- -thisy will identity the ease  heaitha and well-being oft their employees.  promote the Shieid wellness of  asuccessfuly wellness program.  the assessment and reportt theset to Council.  following services:  the  regarding! health and wellness.  which! healthy behaviors can be practiced at work. 1. Broad Street/Enterprise Services-counting: as1 1 location 2. Broad Street/Operations 3. Cityl Hall/Garland Center-counting: as11 location  at  4. Technologys Services/Parks and Recreation Admin--counting: as1 location Leadershipi interviews (4 interviews includedi ink base price)- -understand the current wellness 2. Michael Peoples, Assistant City Manager-Operations 3. Todd Carpenter, Assistant City Manager-Administrative: Services and Public 4. Judy Smith, Assistant Director of Human Resources Focus Groups- -t through interactive discussions better understand the most andy wellness concerns ofo our employees. 1. PublicSafetyA AND Administration Focus Group 2. Public Works AND Enterprise Services Focus Group  offerings and thei futures goals. 1. Ed! Munn, City Manager  Safety meaningful! health  Thef findingsand recommendations. are anticipated byl late! Marcho ore early Aprild oft this year.  Staffr recommends moving forward with the 360 Wellness Roadmap.  EXHIBIT8-8    BlueCross BlueShield ofNorth Carolina  Group Name: City of Gastonia Group Number: 057830 Contract Year: 2016  Program Selection Chart (ASO) Off-cycle Program Selections  Important contractual document. Please retain for NOTE: This is ana addendum tot the Program: Selection Chart that is your  rècords.  current Administrative Services Agreement Attach this form tot the most incorporated! recent Program by reference. Selection into the-  Chart  Buy-up Options 3601 Wellness Roadmap* Servicesi include ac customized wellness strategy comprisedofthei Tollowing data points: Interviews with 4key weliness stakeholders andk leaders Workforce Wellness Assessment Evaluation ofenvironment- -4 locations Focus Groups-2 Healthcare utilization data *noth billedasa Carel Management Fee  Pricing  Per  Decision,  $9,500  Flat fee  Yes  Date to Start Program: February 2016 Client Manager: Michele Trantham Health Promotion Specialist: Brooke Kelly  By signing below, lagree that this document accurately reflects (1) the will be charged as noted above on the Group's monthly Statement of program services constitute consulting services only and are not meant to include Account; (2) that these advice and (3) that BCBSNC has nol liability with regard to anyi injury, illness, medical, death or legal, other or tax arising from or in any way related to employee participation in the above-selected wellness loss program. I understand that compliance with applicable federal and wellness programs is the sole responsibility of the Group. Ifurther. ackrowledge state that regarding BCBSNC has no responsibility or liability with regard to any costs associated with the implementation ongoing support of the wellness programs, including but not limited to, incentives ber recommended as part of any wellness program design, unless specifically any  selections  that  laws  or that may included int the fee  listed above. Plan Administrator Name Plan Administrator Signature  (Print)  Date  EXHIBIT8-9    CENTRAL CITYI REVITALIZATION, ANDI HOUSING COMMITTEE REPORT  MONDAY, APRIL1 18,2016 DISCUSSION:  545P-M.-2MDFLOOR: CITYHALL, GASTONIA,NC  AGENDA ITEM ITEM1: 2016-17 Budget)  ACTION TAKEN:  Staff presented a review of the 2016-2017 The Committee action that will be implemented to meet the the 2016-2017 Annual objectives of the five-year Consolidated Plan. Action Plan. Public hearings were held during the planning process, and includes a thirty-day (30) comment period from March 14, 2016 through Aril 14, 2016. No comments have been received. The Annual Action Plan must be submitted to the Department of Housing and Urban Development upon Council approval and not later than later  Annual Action Annual Action Plan and answered questions.' The unanimously (3-0) voted to Plan (HUD plan identifies HUD-funded activities and other recommend approval of  than May 13, 2016.  ITEMS: Other) Matters:  Staff presented some modular home elevations that HOME funds could be used to put housing on a couple of the City's vacant Iots. These lots are at 1212 and 1214 East Forth Avenue. Staff will bring this item to Council ataf future meeting for approval. Staff gave an update ont the upcoming Maples on Main Spring Festival on April 30th, noting the Girl Scouts and Downtown Gastonia Merchants Association (DGMA) have been Ideal Grant update: There is $3,200 remaining in the budget. One application for af façade improvement is awaiting supporting documentation: and talk of other renovations, Downtown Concert Series will begin May 13 The Committee discussed that the Gastonia Downtown Tree Lighting, sponsored by Keep Gastonia, Beautiful, be scheduled the same day as the Gastonia Christmas Parade. Staff will contact the Gastonia Jaycees and Keep Gastonia Beautiful regarding the 2016 The Committee directed staff to look into what can be done to maintain the mural on Main Avenue that is weathering.  extremelyhelpful.  etc. to come. through August19.  Parade.  Committeel Members Present: Mayor Pro Tem ToddI Pierceall, Chairman Councilman: Dave Kirlin Councilman Robert Kellogg Committeel Member Absent:  None  EXHIBIT9-1    EMORANDUM  TO: FROM: DATE:  Edward C.. Munn, City Manager  Central City Revitalization and Housing Committee Vincent C Wong, Housing and Neighborhoods. Administrator  April 13, 2016  SUBJECT: Community Development. 2016-2017. Annual. Action. Plan (HUD. Budget) Attached is a copy ofthe proposed 2016-2017 Community Development. Amnual. Action Plan Executive Summary and proposed Budget. The Annual Action Plan must be submitted to the Department ofl Housing and Urban. Development upon Couneil approval The Anmual Action Plan reports the activities Community Development undertake during the 16/17-program year. The Action. Plan will identify HUD-fimded plans to activities and other actions that will be implemented to meet the objectives of year Consolidated Plan. Public hearings were held during the planning the five- and includes a thirty-day (30) comment period from March. 14, 2016-April 14, process, 2016, which allows for public input andp participation int the budget process. The Community. Development Block Grant (CDBG). Program is successful in providing safe, decent, warm and affordable housing for low/mod income persons; establishing publicprivate partnerships; developing economic development initiatives; communities and neighborhood revitalization. The HOME Imvestment Partnership building Program allows for the production of afordable housing units for Iow- to moderate- income households. With the combination of the available funding sources, we are  and not Iater than May 13, 2016.  lookingforwardio a successful new program year. Funding, Source: Federal. Funds- - Department ofl HUD  Community. Development. Block Grant Funds HOME Investment. Partnership Funds Section. 108 Loan. Funds ALLI Program Income  To date, no public comments have been received during the public comment  March. 14, 2016 through_April 14,2016.  period of  EXHIBIT9-2    MEMORANDUM  TO: FROM: THRU: DATE:  Edward C. Munn, City Manager  Vincent C. Wong, Housing and Neighborhoods Administrator  J.Phillip Bombardier, Assistant City Manager- Development and Special Projects  May3,2016  SUBJECT: 2016-17Ammal. Action Plan (AAP) - HUDI Budget  The FY2016-17. Annual. Action Plan (AAP) is an integral part of the 2015-2019 Consolidated. asit is the second year of the strategic plan. The Housing and Neighborhood Division Plan, is in preparation of submitting the proposed Plan for FY 2016-17. This one-year plan serves as an application for funding to the US. Department of Housing and Urban Development Public hearings were held throughout the planning process beginning inl March 2016 and includeda thirty-day (30) comment period beginning March 14, 2016, through April 16, 2016. AII public hearings allowed for public imput and! participation ini the activity planning and budget process. Eligible funding from HUD as ai result oft the FY2016-17. Annual. Action Plan consists of Section 108 Loan Fund (as available upon entitlement Cily application request) All Program Income (both generatedi through activities for HOME & CDBG, as available) A complete copy with all exhibits oft the 2016-17 Annual Action plan are available for review ini the Housing and Neighborhoods. Division Office. Both CDBG. and. HOME funds are instrumental. to our  outlines the projected activities.  (HUD), and  Community Development. Block Grant (CDBG) Home Investment. Partnership Program (HOME)  community. Funds are used to:  Providing. safe, decent and affordable housing for low/mod income persons;  Establish public/private partnerships; Develop economic development initiatives; and Buildo communities and eglborhpodrevtlalsation  We look forward to as successful and productive new programming period.  Funding Source(s): Federal Funds - U.S. Dept of Housing and Urban Development (HUD)  Community. Development. Block Grant Funds (CDBG) HOME Investment Partnership Program. Funds (HOME)  Section 108 Loan Funds (108) ALII Program. Income  Staff Recommendation: Stffrecommends approval of the 2016-17. Annual, Action Plan. Item approved for consent agenda by Housing Council Committee on April 18, 2016.  EXHIBIT9-3    AP-38 Project Summary Project Summary Information  ASTONIA Great Place. Great People. Great Promise. HOUSING & NEIGHBORHOODS DIVISION  1505.) York Street Gastonia, NC 28052 (704)866-6752  City of Gastonia/Gastonia Consortium ANNUAL ACTION PLAN DRAFT  July 1, 2016 - June 30, 2017  YEAR: 2  Public Comment Period Monday, March 14, 2016 through Thursday, April 14, 2016  EXHIBIT9-4    AP-38 Project Summary Project Summary Information 92989 CITY OF GASTONIA FY2016-2017. ANNUAL. ACTIONPLAN Notice of Public Hearing Notice of] Public Comment Period SUMMARY  The City ofGastoniai is developingi its Annual. Action Plan (AP) forl Fiscal Year(FY)20162017 which begins July 1,2016 and ends June 30, 2017. The Annual Action Plan determines the use of federal funds received from the U.S. Department of Housing and Urban Development. Funds include the Community Development Block Grant Entitlement Funds (CDBG) and HOME Investment Partnership Entitlement Funds (HOME). The proposed funding will address the economic, physical, social, and human development needs of low/mod income residents in Gastonia, the Consortium Area and the Gasioplimol/Cleveimd County Continuum of Care.  HOME  PUBLICI HEARING(S) Street, Gastonia, NC28052 Street, Gastonia, NC28052  Twoi identical public hearings will be conducted on:  Monday,March: 14, 2016, at6 6:00 p.m. att the City) Hall Council Chambers, 181 S. South Monday, April 11, 2016, at 6:00 p.m. att the City Hall Council Chambers, 181 S. South Alll Neghbetioo/Communiy Organizations, Non-profit Organizations, Public and Private Providers, and Citizens of Gastonia and Gaston County arei invited to attend and voice Housing the needs of the area. Persons with disabilities or who otherwise need assistance should concems on Under] HUDI regulations, the FY2016/17. Anmual. Action: requires a3 30- day comment period tor receive  Vincent C. Wong, (704) 866-67561 in advance oft thej public hearing. citizen input ont thej proposed plan. The comment periodis Monday, March 14, 2016 through' Thursday, April 14, 2016.  contact  COMMENT PERIOD  WRITTEN COMMENTS HANDI DELIVERY City ofGastonia 150S. York Street Garland Municipal Business Ctr (2mdfir) 2ndi floor Gastonia, NC28052 (704)866-6752 /704)866-5067fax PM, Thursday, April 14, 2016.  The City of Gastonia will: receive written comments until 5:00 p.m., Thursday, Written comments regarding the City'sp proposed plan may be submitted as follows: April 14, 2016.  MAIL City ofGastonia POE Box 1748 Gastonia, NC 28053-1748  EMAIL Vasrg-lbpofpuvikcm  Attn: Vincent Wong, Administrator Att: Vincent Wong, Administrator Housing &1 Neighborhoods: Division Housing & Neighborhoods Division  All: mailed comments: must be: received in the Housing and Neigaborhoods Division office by 5:00 Copies of the draft FY2016/17. Annual Action Plan will be available for public review Monday, March 14, 2016. The document is also accessible on the City's website beginning at  AVAILABILITY OFI REVIEW MATERIALS  www.cityotgastboniacom or may! be viewed att the: following locations:  TJeffers Center Whitener Street Gastonia, NC28052 Phillips Center 2031 Echol Lane Gastonia, NC: 28052 Erwin Center 9131 N.E Pryor Street  EXHIBIT9-5    AP-38 Project Summary Project Summary! Information Gastonia, NC28052 Bradley Center N.I Modena Street Gastonia, NC28054 City ofGastonia Housing and Neighborhoods Division Garlandl Municipal Business Center 150 S. York Street, 2nd floor Gastonia, NC2 28052 Gastonia. Housing Authority 3401 W.I Long Avenue Gastonia, NC2 28052 Gaston County Public Librarj 1555E. Garrison! Blvd. Gastonia, NC 28054 tol HUD.  Att the close oft the public comment period on Thursday, April 14,2016, at 5:00 pm, the City of Gastonia will move: forward with: formal approval oft the application and submission Este informacion. esta disponible ene espanol 0 en cualquier otro idioma bqjo peticion. Por favor, pongase en contacto con Vincent C. Wong al 704-866-675606 en 150 South York  Street, Gastonia, NC de alogamiento para estas solicitud.  Gastonia, NC28053-1748 2C-February28, 2016 Apri3,2016  Executive Summary  ES-05 Executive Summary- - 91.200(c), 91.220(b)  1. Introduction  The Cityo ofG Gastonia and Gastonia Consortium carries out Federal programs administered byt the United States Department of Housing and Urban Development (HUD) The City ofGastonia ist thei leada agency int the jurisdiction. The emphasis ofthel local programi ist to address the! housing needs oft the low tor moderate  income households and those withs special needs.  EXHIBIT9-6    AP-38 Project Summary Project Summary Information AP-35 ORt-91420,912204)  Introduction #  Projects are defined! based oni need, demand and community input  Project Name  1 PROJECT CDBG- General. Admin PROJECT CDBG Project Delivery 3 PROJECT CDBG- F Fair Housing 4 PROJECT CDBG Property Disposition/ /Maintenance 51 PROJECT! HOME -CHDO Operating 6 PROJECT CDBG - Non Profit 7 PROJECT! HOME- -H HOME General Admin 8 PROJECT CDBG- - Continuum of Care 9 PROJECT HOME-Tenant: Based Rental Assistance 10 PROJECT CDBG- Hope 4 Gaston 11 PROJECT CDBG -P Public Facilities/Public improvements 12 PROJECT CDBG- NCH HMIS 13 PROJECTI HOME- - New Construction 14 PROJECTI HOME -CHDO: Setaside 15 PROJECT HOME-D Direct Homeowner. Assistance 16 PROJECT CDBG- -H Housing Rehab Table1 1-F Project Information  Describe the) reasons for allocation priorities and any obstacles to addressing underserved need  Projects are defined based onr need, demand and community imput  EXHIBIT9-7    AP-38 Project Summary Project Summary Information  1 Project Name PROJECT CDBG General Admin  Target Area Goals Supported Needs Addressed Funding Description Target Date Estimatet the 400 numbera and type off families that will benefitf from thep proposed activities Location Description Planned Activities Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the 400 number: and type off families that will benefiti from thep proposed activities Location Description Planned Activities Goals Supported  Central Gastonia Maintaining Standards Rehabilitation Tenant Assistance Homeless Assistance New Housing CDBG: $140,909 6/30/2017  Funds allocated fors salaries, fringe benefits and generale expenses.  County-wide  2 Project Name PROJECT CDBG - Project Delivery  Central Gastonia Rehabilitation Tenant Assistance Homeless Assistance New Housing CDBG: $36,266 06/30/2017  Promote: safe decent affordable housing  Funds allocatedf fors salaries, fringe benefits & generale expenses int thee execution of  ther rehab/new construction, affordable housing programs.  County-wide  3 Project Name PROJECT CDBG Fair Housing  Target Area Central Gastonia  Fair housing assistance  EXHIBIT9-8    AP-38 Project Summary Project Summary Information  Needs Addressed Funding Description Target Date Estimate the 400 number and type offamilies that will benefitf from. the proposed activities Location Description Planned Activities TargetArea Goals Supported Needs Addressed Funding Description Target Date Estimate the 2 number and type off families that will benefitf from the proposed activities Location Description Planned Activities 5 Target Area Goals Supported Needs Addressed Funding Description Target Date 06/30/2017  Tenant Assistance New Housing CDBG: $9,059 06/30/2017  Funds allocatedi forg generale expensest fori fair housing admin, fair housing activities,  fairh housing hotl line & minority recruitment ofc contractors.  County-wide  4 Project Name PROJECT CDBG. Property Disposition / Maintenance  Central Gastonia Promotes safe decent affordable housing Maintaining Standards Rehabilitation New Housing CDBG: $10,000 H&N currently orr newly acquired. 06/30/2017  Weedc cutting, maintenance & repairs, utilities & gas service for properties owned by  County-wide  Project Name PROJECT HOME - CHDO Operating  Central Gastonia Promote: safe decent affordable housing Homeless assistance Tenant Assistance Homeless Assistance HOME: $29,122  Designated CHDOf for and operating expense  EXHIBIT9-9    AP-38 Project Summary Project Summary Information Estimate the 242 number: and type off families that wiil benefitf from thep proposed activities Location Description Planned Activities Target Area Goals Supported Needs Addressed Funding Description Target Date 06/30/2017 Estimate the 242 number and type off families thaty will benefiti from the proposed activities Location Description Planned Activities 7 Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the 400 number and type off families that will benefiti from  County-wide  6 Project Name PROJECT CDBG- - Non Profit  Central Gastonia Homeless: assistance Homeless Assistance CDBG: $5,000 clientele  Designed toa assist CoCa and others service providers serving low/mod incomel limited  county-wide  Project Name PROJECT HOME- HOME General Admin  Central Gastonia Promote safe decenta affordablel housing Homeless assistance Fair Housing assistance Maintaining Standards Tenant Assistance New Housing HOME: $54,242 HOMEF Program 06/30/2017  Funds tos supplement salaries & generale expenses fort the administration ofthe  EXHIBIT9-10    AP-38 Project Summary Project Summary Information  thep proposed. activities Location Description Planned Activities 8 TargetArea Goals Supported Needs Addressed Funding Description Target Date Estimate the 242 numbera and type off families that will benefit from thep proposed activities Location Description Planned Activities TargetA Area Goals Supported Needs Addressed Funding Description Target Date Estimate the 60 number and type off families that will benefitf from the proposed activities Location Description Planned Activities  county-wide  Project-Name PROJECT CDBG- - Continuum of Care  Central Gastonia Homeless assistance Homeless Assistance CDBG: $35,000 strategy 06/30/2017  Funds allocated top provide technical assistance & build capacity for the homeless  county-wide  9 Project Name PROJECT HOME -1 Tenant Based Rental Assistance  Central Gastonia Tenant Assistance HOME: $40,000 06/30/2017  Promote: safe decenta affordablel housing  Program tol helpi individual households acquire permanent housing.  county-wide  Project Name PROJECT CDBG Hope 4 Gaston  EXHIBIT9-11    AP-38 Project Summary Project Summary Information 10 Target Area Central Gastonia  Goals Supported Needs Addressed Funding Description Target Date Estimatet the 400 numbera and type offamilies that will benefit from the proposed activities Location Description Planned Activities Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the 3,958 number and type offamilies thatv will benefit from the proposed activities Location Description Planned Activities Target Area Goals Supported Needs Addressed Funding  Promotes safe decent affordablel housing Homeless assistance Homeless Assistance CDBG: $5,000 low/modi income areas 06/30/2017  Funds allocated top provider minor homer repairt to homeowners livingi inc documented  county-wide  11 Project Name PROJECT CDBG - Public Facilities/Public  Improvements  Central Gastonia  Public FacilitiesPublic Improvements Public Facilities/Public Improvements CDBG: $352,096 06/30/2017  Improvements to publicly owned facilities open to the general public.  county-wide  12 Project Name PROJECT CDBG- - NC HMIS  Central Gastonia Homeless: assistance Homeless Assistance CDBG: $20,000  EXHIBIT9-12    AP-38 Project Summary Project Summary! Information  Description Target Date Estimate the 242 numbera and type offa families that will benefiti from the proposed. activities Location Description Planned Activities Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the 2 number and type off families thati will benefiti from the proposed activities Location Description Planned Activities TargetArea Goals Supported Needs Addressed Funding Description Target Date Estimate the 2 numbera and type off families that will benefitf from  License feet for CoCto participate with thel NCH HMIS system asr required! by HUD  06/30/2017  county-wide  13 Project Name PROJECT HOME New Construction  Central Gastonia New Housing HOME: $ 91,861.00 06/30/2017  Promote safe decent affordable housing  New construction ofa affordable housing unit  county-wide  14 Project Name PROJECT HOME - CHDO Setaside  Central Gastonia Rehabilitation HOME: $87,364 6/30/2017  Promote safe decent affordable housing  Funds willl bet used to develop affordable housing forl low/modi income families and  individuals with emphasis on special needs populations  EXHIBIT9-13    AP-38 Project Summary Project Summary Information  the proposed activities Location Description Planned Activities TargetArea Goals Supported Needs Addressed Funding Description Target Date Estimate the 60 numbera and type ofi families thati will benefit from the proposed activities Location Description Planned Activities TargetArea Goals Supported Needs Addressed Funding Description Target Date Estimate the 10 number and type offamilies that will benefit from thep proposed activities Location Description Planned Activities  county-wide  15 Project Name PROJECT HOME - Direct Homeowner Assistance  Central Gastonia Rehabilitation New Housing HOME: $299,837.00 qualifiedl low/modi income homebuyers 06/30/2017  Promote safe decent affordable housing  This program provides down! payment & closing cost assistance toa approximately. 50  county-wide  16 Project Name PROJECT CDBG Housing Rehab  Central Gastonia Rehabilitation CDBG: $100,000 issues 06/30/2017  Promote: safe decenta affordable housing  Program designed to assist lowt tor moderate income families address! health & safety  county-wide  EXHIBIT9-14    296crconyAtNalomia@umaom.    -  206 OopyontNatonureCustomHoma:    e  09POMAAEMRLnAeE CuctomHomes    THE GARLAND  Bedroom-2 9-8x12-4  B-20 Bedroom-3 9.7x9-1  Bedroom-1 14-7x12-5  Hall  bu  -quDrantacmi Dining Room 12-7x12-5  LvingRoom 17-4x12-4  Kitchen 10-10x12-5 :  5-9  The Garland 1,33SQ.FT.  Oploma/Balr-1Layout.  Pam Harbor Homes  ENCORE    PUBLIC SAFETY COMMITTEE REPORT MONDAYAP1111,2016 DISCUSSION:  AGENDA ITEM ITEM1: Internet Exchange Zone ITEM2: Covenant &Citizens Gaston County) Law Enforcement ITEM3: U-VISA Update  ACTION" TAKEN:  Chief Helton presented the proposed Internet This item was presented Exchange Zone signage tol be located int thel Police fori informational Chief Helton presented the proposed Covenant The Committee voted  Department parking lot along Long Avenue.  purposes.  between the between the Gaston Clergy & Citizens Coalition Coalition and and Gaston County Commissioners at a future  Gaston Clergy and Gaston County Law Enforcement. Signed and unanimously recommend approval (2-0)to of  framed copies willl bej presented tot the City Council the  covenant: as  proposed presented.  meeting date.  ChiefHelton presented the proposed U-Visaj policy The Committee voted for Standard Operating Procedures. When unanimously (2-0)to applications are submitted through the Chiefs recommend: approval as office, it will be recorded and assigned to the presented with the Criminall Investigation: Division toi follow up ont the change off five (5)years U-Visat to see ifitn meetst the criteriat tol be approved for current applications The Committee discussed the application review going forward. going backi five (5)years ofthe date oft the offense. The Committee concurred thatt time frame should be reduced to three (3) years for incoming  and certified.  receiveda andt three (3) years fora applications  applications going forward.  ITEM4: Cover  Standard of ChiefWelch presented the Fire Department  Thisi item was presented purposes.  Standard of Cover, whichi is a basic overview of for informational  thel Fire Department's facilities, staffing, and emergency service distribution plan. Itincludes City demographics and response statistics. This Standard of Coveris isa a portion oft the detailed data included int the eparmettsracreadtaston  process.  ITEM5:  Other Matters No other matters were discussed.  Committee Members! Present: Committee Members-Absent:  Chairman Jim Gallagher Councilman David Humphries Mayor Pro Tem' Todd Pierceall  EXHIBIT 10-1    0  INTERNET EXCHANGE  ZONE  This Area is under surveillance.  Emergencies Dial 911  Non-Emergencies call 704-866-3300  JASTONIA Great Place. Greatl People. GreatPromise. Gastoniapd.com  EXHIBIT 10-2    A Covenant Between the Gaston Clergy & Citizens Coalition We, the members oft the Gaston Clergy and Citizens Coalition (GC3), ani initiative of Gaston Together, and Gaston County lawe enforcement, make the following pledges as ar means of continuing to bring our community together across lines ofrace, creed, class, gender, and As civilians, we express our deep gratitude toward those in law enforcement who serve our various communities. Every day, our law enforcement officers place their lives ont the line for thes sake of our security and our protection. We pledge to work to ensure that they are fairly paid, properly trained and supported, ands supplied with the necessary equipment to pursuet their As members of the law enforcement community, we pledge to uphold the oath we have taken to support and maintain the laws of our state and nation. We further pledge to respondi to our community with openness and respect and ensure that questions and concerns We expect that our law enforcement officers demonstrate best practices ini their work. Constant training is necessary to ensurei that law enforcement is carried out in ways that ensure fairness and restraint, bei iti in areas of arrest, pursuit, restraint, crowd control, or use of deadly force. We pledge ourselves to be vigilant with regard to any and alli incidents in our county that We pledge to work together to assisti in the creation of diverse law enforcement organizations. -with respect to gender, race, and ethnicity - which reflect the make-up of our community. Itisr not easyt tor recruit officers int today's environment. Itis even more difficult tos strivei for diversity in all agencies and organizations in Gaston County. Nevertheless, we commit ourselves tol hold upi this noble vocation as one worthy of our appreciation and respect and, where appropriate, recommend members of our diverse congregations for this service. As clergy, we commit to offering our houses ofy worship as ap place for conversation and community dialogue during times of crisis and/or when there is need for frank and candid discussion. Wei realize thati ins spite of any and alle efforts to promote harmony and respect for differences, there will bei tragedies and incidents thats stir deep emotions in our residents. Wei further acknowledge that every conversation does not needt to be initiated by crisis. Wel believe that houses ofv worship aret the appropriate place for people to come together tol have difficult conversations andi to release emotions, lament, grieve, pray, and share with one another. Wep pledge ourselves to provide those places for our community. Gaston County has al history of race relations ofv which we can be proud. However, there is still work to do, Wep pledge to continue to strive together tor make the interactions between our residents and our law enforcement personnel a modelf for others toi follow.  And Gaston County Law Enforcement  location in our county.  vocation as safely and effectively as possible.  are addressed, within the law, ina at timely manner.  would putt this training tot the test.  EXHIBIT 10-3    DRAFT U-Visa Nonimmigrant Status Certification  Gastonia Police Department STANDARD OPERATING PROCEDURE  Page 1 of3  Effective Date  I.  PURPOSE  The purpose of this Standard Operating Procedure (SOP) is to establish guidelines pertaining to the processing of U-Visa Certification requests submitted by applicants or attorneys for victims, for qualifying crimes, in an effort to promote assistance to law enforcement by providing immigrant  applicants an opportunity to obtain temporary legal status.  II.  DISCUSSION  In an effort to assist in the investigation and prosecution of certain crimes, the Gastonia Police Department will review applications for UI Nonimmigrant Status. This program, known as U Visas, isa ani immigration benefit for victims of certain crimes who are currently or have previously assisted law enforcement or who are likely to be helpful in the investigation or prosecution of criminal  activity. DEFINITIONS  MI.  A. I-918 Form - The initial application form completed by an applicant (or their representative) requesting U Nonimmigrant Status. These forms are reviewed and approved by the U.S. Citizenship and Immigration Service (USCIS) on a case-by-case basis. If the petition is approved, the applicant receives nonimmigrant status to live and work in the U.S. for up to B. I-918 Supplement B Form - This form is the U-Visa certification document that a law enforcement agency can complete for an applicant whoi is petitioning USCIS: foraU-Visa Helpfulness" - For the purpose of the U Visa program, The Department of Homeland Security (DHS) has provided guidance for determining whether or not an applicant has been helpful. To be considered helpful, an applicant was, is or is likely to be assisting law enforcement int the investigation or prosecution of established, qualifying criminal activity for D. Indirect Victim = The parent of an applicant who is under twenty-one (21) and is ncompetem/mopaciated and unable to assist int the investigation or prosecution. In order to qualify, the indirect victim needs to meet all of the remaining eligibility requirements, including having information about the crime and being helpful to law enforcement in the E. Qualifying Criminal Activity - A criminal offense as determined by USCIS and listed ont the  four (4)s years.  which he or shei ist the U-Visa applicant.  investgationprosecution ofa crime. L-918 certification form.  1  EXHIBIT 10-4    DRAFT U-Visa Nonimmigrant Status Certification  Gastonia Police Department STANDARD OPERATING PROCEDURE  Page 2of3  Effective Date  IV.  RESPONSIBILITY  The application must be mailed to the Chief ofPolice at POI Box 1748 Gastonia NC: 28053,or delivered inj person tot the Gastonia Police Department front desk. Upon receipt by any member of the GPD, thel U-Visa certification request shall bei forwarded tot the Office oft the Chief. The U Visa certification process begins when the Department receives a request for certification from an applicant, ani indirect victim, or a representative oft the applicant on the I-918 Supplement B Upon receipt oft the request, information regarding the case will be gathered and mayi include:  Form. Requests will bej processed byt the Chief ofPolice, orl his designee.  Incidentinvestigative: reports;  Interviews with thel lead investigator oft the case; Consultation with aj prosecutor, ifa applicable; and Local criminal history oft the applicant.  Once the necessary information has been gathered and reviewed, the Chief of Police or his made, the completed I-918 Supplement B: form shall be submitted to the Chief or his designee. If approved, the original, signed I-918 Supplemental B form must be returned to the applicant for submission to the USCIS. The USCIS prefers the supplemental form be signed in blue ink to distinguish the original signature. Thel leadi investigator will also be notified that the request hasl been certified. Documentation related to processing of u-visa applicants will be maintained in the Ifit is determined that the applicant does not meet the departmental criteria for certification, the Chief or his designee will be advised and provided with the reasons for not certifying the request. The applicant will then be notified by the Chief of Police or his designee that the request was not  recommend  whether or not the: request should be certified. Ifther recommendation to certify has designee been  Criminal Investigations Division (CID).  certified.  The Department will make every effort to complete the certification review  within a  reasonable amount oft time.  process  2  EXHIBIT 10-5    DRAFT U-Visa Nonimmigrant Status Certification  Gastonia Police Department STANDARD OPERATING PROCEDURE  Page 3 of3  Effective Date  V.  PROCEDURES  A. In order for the Chiefor! his designee to certify ai request, the following criteria apply:  The applicant was the victim ofa qualifying criminal activity; Application is received within 53 years oft the date oft the offense;  The applicant possesses and has communicated credible and reliable information that is helpful to the investigation or prosecution of the case. Refusal to participate in follow-up activities such as additional interviews, suspect identification or post arrest proceedings, including court appearances, will result int the request not being certified; The applicant suffered substantial physical or mental abuse as a result ofhaving been Thec crime occurred in the City of Gastonia Police Department'sj jurisdiction. B. If at any time after the certification is executed by the GPD, the applicant unreasonably refuses to assist in the investigation or prosecution of the crime, the Department must disavow or withdraw the I-918 Supplement B: form. Ifan applicant is no longer helpful to the investigation or prosecution, the lead investigator will notify the Chief of Police or designee so the withdrawal of the certification can be initiated. This is done sending written  avictim of criminal activity; and  notification include:  by  to USCIS. The notification shall be submitted on Department letterhead Ther name oft the individual who signed the certification and the datei it was signed; The reason the agency is withdrawinglisayowing the certification including information describing how the applicant refusal to cooperate in a case is The notification must be signed and include the title of the official who is  and  Thei name and date ofbirth oft thei individual certified;  unreasonable;  withdtrawinglisavowing the certification; and A copy of the original certification form.  3  EXHIBIT 10-6    GASTONIA FIRE DEPARTMENT  1963 * ALL-AMERICA CITY*2000 GASTONIA    4B  EST. / 0 9 1901  2  FIRE  DEPT.  ACCREDITED AGENCY  STANDARD OF COVER  2016  EXHIBIT 10-7    TRANSPORTATION COMMITTEE REPORT Wednesday,Aprtl6,2016  AGENDAI ITEM ITEM1: Discussion on Gastonia  DISCUSSION:  ACTION TAKEN:  NCDOT. Aviation SPOT process generally assigns Councilman Humphries funding toj projects that arel larger than projects made a motion to accept addition, an Airport Layout Plan (ALP) must be proceed with inspection approved) by NCDOT Division of Aviation andt the and inventorya as presented Federal Aviation Administration for improved and Mayor Pro Tem funding consideration in SPOT. Gastonia has Pierceall seconded the submitted an ALP tot the Division of Aviation and motion. The motion was Staff continues to work on negotiating a new opposing. contract with FlyCarolina, LLC. to continue providing FBO services and address levels of service, specified facility use, management fees, fuel sales, promotion and sponsorship of events at the airport, and improvement of overall airport operations. Staff has also discussed an alternative fuel purchase and revenue sharing arrangement where the City would purchase all fuel, Avgas andj Jet Fuel, and the FBO employees would fuel planes. The City would then control the price off fuel andt the contract would provide fors somet typeofrevenues sharingwitht thel FBO on Councilman Humphries stated that the services that are available is what will drive the FBO. If the services arenotrequiredt thes services willr not prosper and customers will go elsewhere. He advised staff to ensure all the services expected and possibly more bei included ini the contract to ensure the FBO to be profitable and grow the airport He feels the geographical location and runwayl lengthi isv whathurts the Gastonia. Airport. Staff is in the process of creating hangar inspection and inventory protocols and procedures. The waiting) list for hangar space at the airport is currently at 31. Of those, six are requesting large hangars and the rest are Staff presented and recommended increasing hangarr rates pproximatly10kwthl landl leases toi increase ont the origination date ofthe contract The Committee discussed pollinge each person on thet waiting list to determine how much they are willingto paytor rentanewly! built! hangar ast well as their interest in owning a hangar in newly constructed hangars similar to "condo"  MunicipalAirport listed ini the Airport Development Plan (ADP).In the rate increase and  theyl have acknowledged) receipt.  approved 2-1 with Councilman  McAteer  anegotiated basis.  requesting T-hangars. effective) July1,2016.  ownership.  ITEM2: Update on Study  Cherry Consultingi is offto ag goods start and! has This presentation was Petty. Theya are preparing for the rider survey was taken byt the which wills start on April7 7th, Af final presentation Committee.  Gastonia' Transit completed interviews with key" Transit and MPO provided fori informational  staff, senior management, operators andl Mr. is planned for thel November 2,2016 Transportation Committee: meeting.  purposes only. No action  EXHIBIT 11-1    TRANSPORTATION COMMITTEE REPORT Wednesday,April 6,2016  ITEM3: 85X1 Mid-Day Express Bus Service Update  In mid-2014, the MPO was soliciting candidate This presentation was projects for FY16-17 Congestion Mitigation and provided for informational Air Quality (CMAQ) grant funding. The Gastonia purposes only. No action City Council directed MPO staff to develop an was taken byt the application to initiate mid-day weekday service Committee. asa compliment to the existing 85X express bus service operated by the Charlotte Area Transit System (CATS).Thisservicec couldserveto: attract more riders to the route, as well as give the option ofo only goingt to Charlotte fora ahalf-day. In mid-2015, Gastonia opted to pursue the Churchill sidewalk project utilizing alternate funding sources and reallocate its designated CMAQ funding to three other City projects; one being the 85x mid-day express service. Total funding available for this project is now $436,760, broken down as $150,000 for a CNG- fueled bus and $286,760 for five years of Gastonia and CATS are drafting an agreement for CATSt toj providet the 85xr mid-dayservice utilizing CMAQf funding. CATSV willy providet thes service and willretain ownership ofthel bus att the conclusion oft the grant period. Gastonia will pay the local match as required by CMAQ funding over the grant period that will total approximately $60,000. However, Staff is recommending to shorten the CMAQ grant period tot threes years of operating assistance: ata an 80/20 sharei instead of five years at a 50/50 share. Service could be contracted with CATS using FTA 5307 urban transit funding, similar to the current 85X funding arrangement. Should the CMAQ project conclude under the projected funding amount, Gastonia City Council can discuss reallocation of remaining CMAQ fundingt to another project. As ofMarch 29, 2016, CATSis developingaletter confirming their willingness to administer this grant, which isr necessaryt toi include int thej project packett tos submitt tot thel NCDOT for programming int the STIP andi initiating the contracting process. Once this) letter is received, City staff can submit a new project packet to the NCDOT for reprogramming with CATS as the project  operating costs.  sponsor.  ITEME 6: Other Matters: a. General Bond Project Updates b. Franklin Cox/ Franklin  a) GO: Bondl Project Update week onl Myrtle Schooll Road, however the projecti is stilll behind: schedule. The) project should be complete sometimei ins spring of2017. with completion expectedi inj June/july.  This presentation was provided for informational was taken! byt the Committee.  Obligation Progress has substantially picked upi int thep past purposes only. No action  Boulevard The' Titman Road widening project workl has from! Sixto started! back up." The contractor is working on Fivel Lanes grading and construction ofther road widening  EXHIBIT11-2    TRANSPORTATION COMMITTEE REPORT Wednesday,April 16,2016 Overhead utility relocations are underway and NCDOTi isr reviewingt thei final drawings for approval. We expectaj Junel bid) letting by Thel Union) Road widening project wass submitted tol NCDOTÉ for placement oni its TIP. Gastonia's available fundingi fort the project should! helpit score welli in cost effectiveness. b) Franklin Boulevard conversion to 5 NCDOT has prepared arough draft plan fort the restriping. Thej plan calls for paintedi medians. Thei intersection: atTrenton) has challenges and staff and NCDOT are continuingt to workt thru c) Cox/Franklin Traffic Study The steering Committee willl be meetingi inl late Aprilt to review thei final drafty with the consultant, and expectt tol bringt ther reportto Transportation Committee: for review and approval once: additional items are addressed. d) NCDOT Traffic Cameral Project The Cityl hast two camera projects underwayt that will expand ours system ana additional 17 cameras.. NCDOTI hasl launcheda a camera project that will cover portions ofI-85t thru Gaston County, andi includet two ofthes sites aready includedi int the City's project. Staff met with NCDOT1 to discuss merging thet projects. It appears doubtful they will be merged.  Traffic Study d. NCDOT Traffic Camera Project Update Other  NCDOT.  lanes.  them.  Committee. Members! Present:  Mayor Pro' Tem Toddi Pierceall, Chairman Councilman Porter McAteer Councilman David Humphries  EXHIBIT11-3    MEMORANDUM  DATE: TO: FROM: THRU:  March 30, 2016  Edward C. Munn, City Manager Debby P. Key, Fleet Services Manager  Michael C. Peoples, Assistant City Manager Operations  SUBJECT: Gastonia Municipal Airport Agenda Item for April 6, 2016 City Council Fixed Based Operator (FBO). Contract with FlyCarolina, LLC.  Transportation Committee. Agenda  Ati the direction oft the City Council, staff has been negotiating a new contract with FlyCarolina, LLC. to continue providing FBO services. City Council recommended the proposed contract address levels of service, specified facility use, management fees, fuel sales, promotion and sponsorship of events att the airport, andi improvement of overall airport operations. Staff has also discussed an alternative fuel purchase and revenue sharing arrangement where the City would purchase all: fuel, Avgas and. Jet Fuel, andt thel FBO employees would fuel planes. The City wouldi then control the price ofi fuel and the contract would provide for some type of revenue Note At this time, the FBO is current on its reimbursement to the City for fuel sales. For the  sharing witht thel FBO on ai negotiated basis.  current: fiscal year, the City has received $1,617 thru February for fuel sales.  Proposed Hangar Inspection and Inventory  City staffi is in the process of creating inspection and inventory protocols and procedures. The highlights oft thep program, as stipulated byt thel Rules and Regulations oft the airport, include: City staff will conduct one annual inspection ofe eachl hangar owned byt the City. Review specific aircraft usingt the premises with corresponding registration certificate and Ensure all stored aircraft arei in air worthy condition or are being prepared for flight. Ensure fire extinguishers havel beeni inspected within the past 121 months. Provide 30 days for correction ofa any violations; otherwise, agreement may be terminated.  liability insurance.  EXHIBIT 11-4.    Proposed Rental and Lease Rate] Increase  The chart below shows the current: rental rate: for various size hangars, land leases and offices at the airport. The current rental rates for hangars have been ine effect since 2006 and the Consumer Price Index would provide for an increase of 18% from 2006 to 2015, collectively. Staff recommends toi increase hangar rates approximately 10% ass showni int the chart below. Land leases  are recommended to increase ont the origination date oft the contract.  Current Montbly Rate $180 $210 $525 $600 $72 $40 $1,053/yr $540/yr $125/yr $126,722  Proposed Monthly Rate $200 $230 $575 $660 $80 $50 $1,106/yr $589/yr $135/yr $140,070  Type Rental Sm T-Hangars LgT-Hangars Sm Corporate Large Corporate 21-2Office 21-27 Office 3-22 Land! Lease 6/2011 3-21 Land Lease 5/2010 3-181 Land Lease 8/2008 TOTAL once everythree years.  Number 25 8 1 6 1 1 1 1 1 45  *Total Increase of$13,348 in revenue. Land leases can bei increased  Local Airport Hangar Rate Comparison LincoInton T-hangars: $210/Month  March 2016 Airport Rock Hill Shelby  Rates  Availability No available hangars.  Community hangars $268-S317month  Most] hangars are individually owned; No available hangars. Privately City owns some port-a-port hangars owned hangars available across the and the rate for them is $225/Month. street from the) Rock. Hil Airport.  Commmnity Hangars: Single] Engine Hangar: $200/Month Twin Engine Hangar: $300/Month Turbine Engine <10,0001 Ibs.: $500/Month Turbine Engine: >10,0001 Ibs.: $750/Month  Limited Space available.  Thet waiting list for hangar space att the airport is currently at31. Ofthose, six are requesting large Inj preparation oft the proposed rental rate increases, City staff would communicate with the FBO  hangars and the rest are requesting T-hangars. and current tenants to prepare fort the increases.  Staff recommends increasing rates as shown above effective. July1,2 2016.  EXHIBIT 11-5    MEMORANDUM  TO:  Michael C.I Peoples, Assistant City Manager  FROM: Bernie Yacobucci, AICP, Transportation: Planner. I  DATE: April6,2016  SUBJECT: Airport Improvement Discussion WACDOTDivision of Aviation  Background  Representatives from NCDOT Division of Aviation met with City staff on Monday, March 14, 2016t to discuss possible opportunities for improving the City of Gastonia's airport and best use of available funding. The representatives from NCDOT included Aviation Program Engineer The meeting was initiated to discuss how Gastonia's airport projects can be more successful in receiving ranking in the SPOT process. The discussion eventually migrated into possible efforts NCDOT staff stated that through the North Carolina. Airports System Plan (NCASP) every airport in North Carolina is classified (grouped) based on various factors including demographic and economic data. Each classification has its own Airport Development Plan Facility OsretireRecmmendisions. The City of Gastonia's airport is classified or has been grouped with other similar airports as a "blue" airport. (Airport Development Plan with explanation oft the For each airport grouping, a series ofi facility objectives were established to make sure that every airport is meeting thel basic standards expected of an airport ofi its size according to the NCASP. Itisa also recognized that every airport will not be able to meet every objective duet to constraints specific to each airport. Because general facility objectives are considered basic, the expectation' ist thatt they are expectedtol bej primarily fundedi through other meanst than Strategic Planning Office ofTransportation (SPOT): funding. Projects considered in the SPOT! process are generallyp projects NCDOT staff also discussed thei importance of developing and submitting an Airport Layout Plan (ALP).This planc consists ofthe communityvisions. ofwhatt thes airport should bes andk howi it should best be developed beyond the base objectives. NCDOT staff continuously emphasized the importance of engaging the public during the development ofthe plan, Once the plan is complete its should be submitted1 tol NCDOT andt thel FAA: for comments, revisions and eventually approval. Airports with approved Airport Layout Plans tend to be assigned higher priority scoring and funding int the SPOT process. Although, they attempt to distribute the: funding statewide to ensure Finally, NCDOT discussed thel limited availability offundingt through the SPOT process and from NCS state and: federal grants. Through group discussion it appears that a mixture offundings sources need to be considered including; City and County contributions, privaté donations, state and In summation; the NCDOT Aviation SPOT process generally assigns funding to projects that are larger than projects listed in the Airport Development Plan (ADP). The SPOT process will generally only fund those projects larger than projects in the. ADPi ifall objectives have been met in the ADP. In addition to completing all objectives in the ADP an. Airport Layout Plan (ALP) must be approved by NCDOT Division of Aviation and the Federal Aviation. Administration for improved funding consideration in SPOT. Gastonia has submitted an ALP to the Division of OVERALL ACTION REQUESTED: This item is presented for informational purposes at  Kathryn M. Vollert,P.E., and. Airport Program Manager. Andrew Folz.  that could be implemented toi improve the City's airport.  expectations: for a "blue" airporti is attached).  thate exceed thosel basic objectives.  every airporti receives some funds.  federal grants, and fundraisers.  Aviation andi they have acknowledgedreveipt.  this time.  EXHIBIT 11-6    MEMORANDUM  DATE: TO: FROM: THRU:  March 30, 2016  Edward C. Munn, City Manager DebbyP. Key, Fleet Services Manager Michael Peoples, Assistant City Manager  SUBJECT: Item for April 6, 2016 City Council Transportation Committee Agenda On March 7, Cherry Consulting of the Carolinas, Inc. and City staff kicked off the Transit Efficiencies Study. Sincet that time, the consultant has had interviews with key transit andi MPO staff, senior management and operators. Thet ridership survey and count will bej performed in early April. A timeline for key milestones is shown below. Ms. Cherry plans to make a final  presentation" tot the Transportation Committee at the November 2nd meeting.  For Information Only KEY MILESTONES FOR STUDY Activity Project Kick Off Formation ofF ProjectA Advisory Group Review of Current Routes Structure Rider Counts and Surveys Proper buss size andf fueitype 6 Transportation, Alternatives Consolidation with Gaston ACCESS Overall Efficiencyl Improvements Cost Estimates Technicall Memorandums to Advisory Group  2016  Mar Apr May Jun Jul Aug Sep Oct Nov Dec  EXHIBIT 11-7    MEMORANDUM  TO:  Edward C.I Munn, City Manager  FROM: Hank Graham, AICP, Principal Transportation Planner  DATE: March 29, 2016  SUBJECT: 85XMid-Day Express Bus Service  A22  Update  Background  In mid-2014, the MPO was soliciting candidate projects for FY 16-17 Congestion Mitigation and Air Quality (CMAQ) grant funding. The Gastonia City Council directed MPOS staff to develop an application toi initiate mid-day weekday service as a compliment to the existing 85X express bus service operated by the Charlotte. Area' Transit System (CATS). Thiss service could serve to attract more riders to the route, as In mid-2015, Gastonia opted to pursue the Churchill sidewalk project utilizing alternate funding sources andi reallocate: its designated CMAQfindingi tot three other City projects; onel being the 85x1 mid-day express service. Total funding available for this project is now $436,760, broken down as $150,000 for a CNG- Gastonia and CATS are drafting an agreement: for CATS to provide the 85x mid-day service utilizing CMAQ funding. CATS will provide the service and will retain ownership ofthel bus at the conclusion of the grant period. Gastonia will pay the local match as required by CMAQ funding over the grant period that will total approximately: $60,000. However, Staffis recommendingto: shorten the CMAQ grant period tot three years of operating assistance: ata an 80/20 share instead off five years ata5 50/50s share. Service could be contracted with CATS using FTA 5307 urban transit funding, similar to the current 85X funding arrangement. Should the CMAQ project conclude under the projected funding amount, Gastonia As of March 29, 2016, CATS is developing al Ietter confirming their willingness to administer this grant, which isi necessary toi include int the project packet to submit to the NCDOT for programming in the STIP andi initiatingt the contracting process. Oncet this letter isr received, City staff can submita anew projectp packet OVERALL ACTION REQUESTED: This item is presented for informational purposes at this time; Staffy will update the Committee as a contract with CATS is developed. Presentation: Bjorn E.J Hansen, Senior' Transportation Planner  well as givet the option of only goingt to Charlotte for al half-day. fueled! bus and $286,760 for fiveyears ofc operating costs.  Council Next Steps  City  can discussi reallocation ofr remaining CMAQ: fundingt to another project.  tot thel NCDOT: forr reprogramming with CATS ast the project sponsor.  EXHIBIT 11-8    APPOINTMENTS NEEDED FOR 2015/2016 YEAR  Please: note that all appointments are not by wards; therefore, none are indicated. WARD appointments are noted in bold print nextt tot the current/listed: member's name.  Terms expire 6/30/16 unless otherwise noted.  COMMUNITY DEVELOPMENT CITIZENS ADIVSORY: BOARD (2-Year" Term)  WARDI-I Position currently held by Mr. Pierre Carwford (Dr.). WARD II-) Position currently held by Mr. Albert Moss WARD IV- Position currently held by Mr. Reese Barnett  MAYORALAPPT-A AT LARGE- = Position currently held by Mr. Tim Bolynn. NOTE: All are interested. in serving another term, and all have gooda attendance.  FARMERS MARKET. ADVISORY) BOARD (2-YearTerm)  Position currently held by Mr. Caleb Boyle. NOTE: Mr. Boyle. is interested: in serving another term Position currently held by Mr. Scott Wilson. NOTE: Mr. Wilson's attendance. is poor.  and his attendance. is good.  HISTORIC: DISTRICT COMMISSION (3-YearTerm) Position currently held by Mr. Matt Bradshaw Position currently held by Ms. Jennifer Stepp Position currently held by Mr. Benjamin Brackett,] Jr.  NOTE: All are interested. in serving another term and have good attendance.  PLANNINGCOMMISSION (3-Year Term)  WARD II- Position currently held by Mr. Robert Cinq-Mars. WARD III Position currently held by Mr. Jim Stewart. ATLARGE- - Position currently held by) Dr. Mark Epstein.  NOTE: All are interested. in serving another term and. have good attendance.  RECREATIONADYISORL BOARD (3-Year Term) WARD: III - Position currently held by Ms. Kay Withers. WARD. IV-1 Position currently held by Ms. Vernette Wilkes. WARD VI- Position currently held by Mr. Phil Cherry. AT: LARGE - Position currently held by Mr. Mike' Tate.  NOTE: All are. interested. in serving another term and have good attendance, except Ms. Wilkes.  EXHIBIT 12-1    STORMWATER. ADVISORY PANEL (2-Year' Term)  WARDIV-VACANT: Position previously held by Ms. Danon Lawson. Expires June 30, 2017  ZONING BOARD OFADIUSTMENT (3-YearTerm)  Regular Members:  Position currently held by Ms. Donna McPhail. NOTE: Ms. McPhail is willing to serve another Position is currently held by Mr. J. Lee Taylor,Jr. NOTE: Mr. Taylor. is willing to serve another Position currently held by Ms. Martine V. Vaca. NOTE: Ms. Vaca is interested. in serving another  term and her attendance. is poor. term and his attendance. is good. Alternate Member:  term. As an alternate. member, she was not called to attend. any meetings.  EXHIBIT 12-2    JASTONIA Great Place. Great People. Great Promise. Housing & Neighborhoods  NC  Memorandum  To:  Mayor, City Council, and City Manager  From: Vincent C. Wong, Housing and Neighborhoods: Administrator  Date: April 12, 2016  Subject: Citizens Advisory Board Appointments  In order to assist the Mayor and City Council with theira appointments for fiscal year 2016-2017, below is al list of citizen committee members oni the Citizen Advisory Board whoset terms wille expire on June 30, 2016. Staff has contacted each member below and all are willing tos serve another term.. All attendance has been satisfactory and staff Ifyoul have any questions, feel free to contact me diredtyat704,866.6756.  recommends reappointment.  Citizens Advisory Board WardI Pierre Crawford (Dr.) 2231 Wynbourne Drive Gastonia NC: 28056 704-747-8784 mefanisthusnessas Ward IV Ms. Reese Barnett 12501 N. Ransom Street Gastonia, NC: 28052 70A6/4713/70484385 Reese bamnett@hotmail.com  WardI II Albert Moss 635 Smyre Drive Gastonia, NC 28054 704-824-8300 Mayoral Appt. - At Large Tim Bolynn 4116 Little Mountain Road Gastonia, NC 28056 W-704-718-2262 Imbolmn@alenale.com  Vincent C. Wong Housing & Neighborhoods. Administrator I City of Gastonia P.704.866.6756  C.704.214-9171 I vinctwesibyolgasiomiacon  EXHIBIT 12-3    II Keep Gastonia Beautiful, Inc.  MEMORANDUM  DATE: TO: FROM: SUBJECT:  April 8, 2016  Mayor, City Council, and City Manager Pat) Johnson, Administrator  Farmer's Market Advisory Board Citizen Committee Appointments  In ordert to assist the Mayor and City Council with their appointments for fiscal year 2016-2017, belowi is the committee member information whose term will expire on June 30, 2016. Staffhas contacted. Mr. Boyle and he is willing to serve another term if Council wishes. In accordance with the Farmer's Market Advisory Board By-laws Section 1(@): The membership ofa any member oft the Board whoi is absent from four (4) consecutive meetings or whose percentage of attendance: is] less than sixty percent (60%) over a twelve (12) month period shall automatically terminate unless such absence is excused byt the Board for good cause. Mr. Scott' Wilson, appointed in 2015, has not attended any meetings since his appointment, which Staff respectfully requests that for any new appointments, the names and contact information be  automatically vacates this seat. provided to us.  If youl have any questions, feel free to contacti me directly at 704-866-6907.  Farmer's MarketA Advisory Board (term expires June 30,2016) Mr. Caleb Boyle 1361 Davis Plantation Rd Bessemer City, NC 28016 (704) 860-2424  VACANT (term expires June 30, 2017)  Previously held by: Mr. Scott Wilson 2412 Chartres, Apt.J Gastonia, NC 28056 Mongals@homalcom (704)8 868-6071  EXHIBIT 12-4    GASTONIA Greatl Place. Great People. Great) Promise. Planning Department MEMORANDUM  DATE: TO: FROM:  April 27,2016  Mayor, City Council, and City Manager Jason Thompson, Planning Director  SUBJECT: Planning Department Citizen Committee Appointments  In order to assist the Mayor and City Council with their appointments for fiscal year 2016-2017, below is a list of citizen committee members whose terms will expire on June 30, 2016. Staff has contacted each member below and all are willing to serve another term. Attached is the record of attendance for the past year. Staff respectfully requests that for any new appointments, the names  and contact information bej provided to us.  If youl have any questions, feel free to contact me directly at 704-854-6629.  Planning Commission Bob Cinq-Mars (Ward 2) 2436 Armstrong Circle Gastonia, NC 28054 bohcingmarQaol.com (H) 704-867-4360 (B) 704-689-2162 Attendance 83% May 2015- April 2016 Historic District Commission Matt Bradshaw 207 W. Fifth Avenue Gastonia, NC 28052 Mamhasa@hommalcom (H) 704-861-8843 (B) 704-254-4092 Attendance 92% April 2015- -March 2016 Board of Adjustment Donna McPhail 3634 Club Colony West Gastonia, NC 28056 DonnapmQatt.net (H) 704-867-2470 (0,704-813-1446 Attendance 0% April 2015- -March 2016  Jim Stewart (Ward3) 7191 E. Second. Avenue Gastonia, NC 28054 ioatmarhircticom (H) 704-864-6875 (B) 704-865-6311 Attendance 100% May 2015-April2 2016 Jennifer Stepp 901 Athenian Drive Gastonia, NCI 28052 Sieppfam86@nol.com (H) 704-866-4464 (B) 704-860-3088 Attendance 92% April 2015- -March 2016  Mark Epstein (AtLarge No. 2) 2138 Winterlake Drive Gastonia, NC 28054 igpitendatbsmiston (H) 704-861-9442 (B) 704-867-8318 Attendance 83% May 2015-April 2016 Benjamin Brackett, Jr. 1209 Oakwood. Avenue Gastonia, NC 28052 bbracketirQat.net (H) 704-853-2520 (B) 704-813-5796 Attendance 100% April 2015- March 2016  J.Lee' Taylor, Jr. POI Box 1776 Gastonia, NC 28053 ltir74@gmail.com (H) 704-866-0366 (B) 704-813-0024 Attendance 100% April 2015- -March 2016  Martine V. Vaca (Alternate) 4354 Cross Ridge Drive Gastonia, NC 28056 mvaca@dalasnenet (B)7 704-922-3176 Attendancel N/A April 2015- -March 2016  EXHIBIT 12-5    EXHIBIT 12-6    GASTONIA Great Place. Great People. Great Promise. MEMORANDUM  Parks & Cultural Services Department  DATE: TO: FROM:  April 18, 2016  Mayor, City Council, and City Manager  Chuck Dellinger, Director of Parks & Cultural Services  SUBJECT: Recreation. Advisory Commission Appointments  In order to assist the Mayor and City Council with their appointments for fiscal year 2016-2017, below is a list of citizen committee members whose terms will expire on June 30, 2016. Staff has contacted each member below with the exception of Ms. Wilkes who is to be contacted by Mayor Pro Tem Pierceall. Ms. Withers and Mr. Cherry are willing to serve another term through reappointment. Mr. Adams is willing to accept ani initial three year term as he is filling the vacantat- large seat's term set to expire June 30. The attendance record for each member is included. Staff respectfully requests that for any new appointments, the names and contact information be provided  tous.  If youl have any questions, feel free to contact me directly at 704-866-6838.  Recreation Advisory Commission  Kay Withers (Ward3 3) 29161 Union Road Gastonia, NC28054 vandwfuneralhome@aol.com (W) 704-864-5144 (C)7 704-746-1276 Attendance- - 100% May 2015- April 2016 Russell. Adams At-Large 15581 Pine Creek Road Gastonia, NC 28056 dams08@gmalcom (0,704-718-2122. Attendance-N/A  Vernette Wilkes (Ward4 4) 1012N. Brooks St. Gastonia, NC 28052 ilesemetc@i.hoacm (H) 704-349-1691 Attendance- - 25% May 2015- - April 2016  Phil Cherry (Ward 6) 1344 Westbrook Cr. Gastonia, NC 28052 pcherpyl-@pahoocom (H) 704-867-5623 (C)704-860.4967 Attendance- - 100% May 2015- April 2016  EXHIBIT 12-7    GASTONIA Great Place. Great People. Great Promise. Sister Cities MEMORANDUM  DATE: TO: FROM:  May 3,2016  Mayor, City Council, and City Manager Juliann Lehman, Sister Cities Coordinator  SUBJECT: Sister Cities Board of Directors Appointments  In order to assist the Mayor and City Council with their appointments for fiscal year 2016-2017, below is the committee member information whose term will expire on June 30, 2016. Staff has contacted Ms. Loggins and she is willing to serve another term if Council wishes. Staff request that for any new appointments, the names and contact information be provided to us before that date.  Ify youl have any questions, feel free to contact: me directly at 704-869-1938.  Cheryl Loggins 4161 Dale Avenue Gastonia, NC 28052 (970). 618-1056  EXHIBIT 12-8    GASTONIA Great Place. Great People. Great Promise.  Public Works & Utilities Department Public Works Division/Stormwater Utility  MEMORANDUM  DATE: TO: CC: FROM:  April 17, 2016  Mayor, City Council, and City Manager Matt Bernhardt, Public Works and Utilities, Director Dale Denton, Public Works, Division Manager Robert G. Cloninger III, Stormwater Utility. Administrator  SUBJECT: Stormwater Citizen. Advisory Panel Appointments  In order to assist the Mayor and City Council with their appointments for fiscal year 2016-2017, the Stormwater Citizen Advisory Panel has one vacant seat for Ward IV with an expiring term on June 30,2017. Staff respectfully requests that for any new appointments, the names and contact  information be provided to us.  If youl have any questions, feel free to contact me directly at 704-869-1013.  EXHIBIT 12-9