MAYOR Jessie Bellflowers MAYOR PROTEM Dr. Kenjuana McCray TOWN: MANAGER Chancer McLaughlin  TOWN BOARD Elyse Craver Jerry Legge Bryan Marley Joanne Scarola TOWN CLERK Ashley Wyatt  )  HOPE MILLS NORTH CAROLINA PROUDI !AST. A BRIGHT FUTURE  TOWN OF HOPE MILLS BOARD OF COMMISSIONERS  Meeting Agenda - February 5, 2024 7:00 p.m. Regular Meeting  Mayor Jessie Bellflowers called the Regular Meeting of the Hope Mills Board of Commissioners to order on Monday, February 5,2024, at 7:00 p.m. and welcomed those in attendance.  STAFF PRESENT  Interim Town Manager Chancer McLaughlin, Town Clerk, Ashley Wyatt, Deputy Town Clerk, Coronda Regan, Finance Director Drew Holland, Parks & Recreation Director Lamarco Morrison, Police Chief Stephen Dollinger, Deputy Public Works Director Bruce Clark, Town Planner Emily  Weidner, and Stormwater Administrator Beth Brown. INVOCATION AND PLEDGE OF ALLEGIANCE  Chaplain Larry Jenkins gave the invocation and Mayor Bellflowers led the pledge ofallegiance.  APPROVAL OF AGENDA: -ADDITIONS OR DELETIONS.  No changes to the agenda. CLOSED SESSION  Motion made by Mayor Pro Tem Dr. McCray at 7:05pm, seconded. by Commissioner Craver, and carried unanimously, to go into closed session pursuant to NCGS 143-318.11 (a) (3) Attorney  Client Privilege and NCGS 143-318.11 (a) (6) Personnel.  At 7:55 p.m. Mayor Bellflowers called the regular meeting back to order.  Motion made by Mayor Pro Tem Dr. McCray, seconded. by Commissioner Scarola, and carried unanimously, to seal the minutes ofthe closed. session until such time as the release ofthe information would no longer frustrate the purpose ofthe closed. session andj further no action Mayor Bellflowers announced that it was the Boards intention to name Chancer McLaughlin as  was taken.  the permanent Town Manager.  Regular Meeting February 5, 2024    Motion made by Mayor Pro Tem Dr. McCray, seconded by Commissioner Scarola, and carried unanimously, to appoint Chancer F. McLaughlin as the permanent Town Manager. for the Town  ofHope Mills.  OFFICIAL COMMENTS Manager in the Town of! Hope Mills. PRESENTATIONS:  Mayor Pro Tem Dr. McCray noted that Mr. McLaughlin was the first African America Town  Mayor Bellflowers read into the record the Proclamation recognizing Black History Month and  also showed a video on the history of Samuel Jasper Hodges.  PUBLIC COMMENTS: CONSENT AGENDA: Minutes.  None.  Consideration of approval of the Board of Commissioners January 22, 2024 Regular Meeting Consideration of Approval oft the Board ofCommissioners December 18, 2023 Closed Session Motion by Mayor Pro Tem Dr. McCray, seconded by Commissioner Marley, and was carried  Meeting Minutes.  unanimously, to approve the consent agenda.  "END OF CONSENT AGENDA"  OLD BUSINESS: None. NEW BUSINESS:  Mr. McLaughlin spoke to the services that Parker Poe would render. He explained that they were al law firm contracted through the North Carolina League ofMunicipalities grant program to assist Motion by Commissioner Marley, seconded. by Commissioner Scarola to approve the Engagement Letter from Parker Poe on behalf of the North Carolina League of Municipalities, was carried Mr. McLaughlin spoke to the voluntary annexation petition that was discussed at the prior Motion by Commissioner Marley, seconded by Commissioner Scarola to approve Resolution R- 2024-03 to set a Public Hearing for Annexation #A2024-0, was carriedumanimous'y.  with any legal questions or tasks pertaining to the use ofARPA funds.  unanimously.  meeting and its proposed location within the town.  Regular Meeting February 5,2024    Police Chief Stephen Dollinger explained that the funds in the budget amendment were acquired through drug seizures, but the funds had restrictions as to their usage. He noted that they would Motion by Mayor Pro Tem Dr. McCray, seconded. by Commissioner Marley to approve Budget amendment #17i in the amount of$1,025 from Federal Asset Forfeiture Funds for police Parks and recreation Director Lamarco Morrison discussed aspects oft the project, including the  be used for community outreach initiatives.  spending, was carriedumanimously. dimensions oft the picnic shelter.  Mayor Bellflowers asked the size oft the picnic shelters. Mr. Morrison stated that they were standard size picnic shelters.  Commissioner Craver asked ift the contractor would be storing their equipment on the property. Mr. Morrison responded that there was a secured area on the property for the equipment. Motion by Commissioner Marley, seconded. by Commissioner Legge t0 accept the proposal from Carolina Parks & Play d.b.a. Landscape Structures for the purchase and installation ofay picnic shelter at the Reid's. Journey Inclusive Play Complex for an amount not to exceed $73,772.14 and authorize the' Town Manager to execute the purchase using the Sourcewell Cooperative COMMITTEE LIAISONS UPDATE ON COMMITTEE ACTIVITIES  Purchasing Contract #010521-LSI, was carried unanimously.  Commissioner Joanne Scarola noted that the Veteran's Affairs Committee did not have a quorum tomeet, FAMPO had a meeting that consisted oftraining, and the Air Quality Board issued a code Commissioner Bryan Marley highlighted that the Historic Preservation Committee would be Commissioner Elyse Craver noted that the Parks and Recreation Committee did not haveaquorum to meet and also highlighted the upcoming Charter Day in March and the Juneteenth Festival at  red warning.  hosting Charter Day in March.  Dirtbag Ale's.  Commissioner Jerry Legge - No update.  Mayor Pro' Tem Dr. McCray noted that the Prime Movers were temporarily on hiatus, but outreach was being conducted; spoke to the Gun Violence Awareness event that was being planned in partnership with the local Zeta Phi Beta chapter; and highlighted the artist village being put Mayor Jessie Bellflowers discussed the briefing from Ft. Liberty that took place at the Mayor's  together by the Cultural Arts Committee.  Coalition Meeting and the need for more regional transportation.  Regular Meeting February 5, 2024    REPORTS AND INFORMATION ITEMS:  Town Manager McLaughlin highlighted portions ofthe managers report for the record.  ADJOURNMENT.  Seeing no additional business to come before the Board, the meeting was adjourned at 8:53pm. Motion by CommpibeRLg.ese by Commissioner Marley, andcarriedu unanimously t0  :SEHEHIIIIN  adjourn the meeting.  SAE)  ATTEST:  D4p  Ashley Wyatt, CMC, NCCMC Town Clerk  dape  Regular Meeting February 5,2024