MAYOR Jessie Bellflowers MAYORPROTEM Dr. Kenjuana McCray TOWN MANAGER Chancer McLaughlin  TOWNI BOARD Elyse Craver Jerry Legge Bryan Marley Joanne Scarola TOWN CLERK Ashley Wyatt  OWN  HOPE MILLS NORTH CAROLINA APROUDI PAST.A EST BRIGHT 1891 FUTURE  TOWN OF HOPE MILLS BOARD OF COMMISSIONERS  Meeting Agenda - March 4, 2024 7:00 p.m. Regular Meeting  Mayor Jessie Bellflowers called the Regular Meeting of the Hope Mills Board of Commissioners to order on Monday, March 4, 2024, at 7:00 p.m. and welcomed those in attendance.  STAFF PRESENT  Town Manager Chancer McLaughlin, Town Clerk, Ashley Wyatt, Deputy Town Clerk, Coronda Regan, Finance Director Drew Holland, Parks & Recreation Director Lamarco Morrison, and  Public Works Director Don Sisko PLEDGE OF ALLEGIANCE  Mayor Bellflowers led the pledge of allegiance. ADDITIONS OR DELETIONS OF THE AGENDA  Motion by Mayor Pro Tem Dr. Mcray, seconded by Commissioner Scarola, and carried unanimously to add items G. Committee Appointments and item H. Deever Circle under New  Business.  OFFICIAL COMMENTS  Commissioner Legge thanked all of the residents for attending the meeting. Commissioners Craver and Scarola welcomed all in attendance. by parks and recreation, as well as applauded the project updates.  Mayor Pro Tem Dr. McCray thanked all for attending, highlighted the milling around magazine Mayor Bellflowers echoed the comments made by Mayor Pro Tem and encouraged all residents  to vote in the primary election the following day.  PRESENTATIONS: and Town Charter Day.  Mayor Bellflowers read into the record the Proclamation recognizing Women's History Month Mayor Bellflowers read into the record the Proclamation recognizing Hope Mills Town Charter  Day.  Regular Meeting March 4, 2024    Mayor Bellflowers called on the committee chairs for their budget requests and activity reports. Marie Callender, Co-Chair of the Appearance Commission requested $5,000 to help fund the purchasing of cookies, hot cocoa, summer camp activities, tree lighting during the holidays, and Mayor Pro Tem Dr. McCray suggested that the Appearance, Parks and Recreation, and Historic Mayor Bellflowers also suggested a line item be incorporated into the budget for Holiday Decorations that the committees could utilize jointly. He also asked if the committee had any  community gatherings.  Preservation Committees all collaborate on holiday decorations for the Town.  vacancies.  Ms. Callender responded that they did have vacancies.  Mayor Bellflowers asked for clarification on the portion of the request that had to do with parks Ms. Callender stated that all of the committees provided an activity for summer camp. Mayor Pro Tem Dr. McCray provided the report for the Cultural Arts Committee. She spoke to the request including, but not limited to sculptures, focusing on gateways, al Murial project by the  and recreation activities.  dam, and supplies as the reason for the $20,000 request.  Mayor Bellflowers also noted that there was grant money available for art projects. Commissioner Scarola asked ho much the previous sculptures cost the town. Mr. McLaughlin advised that the sculptures had been loaned by the town.  Sharon Reeves, Chair oft the Historic Preservation Committee spoke to the needs ofH her committee, specifically as it pertained to piano restoration, gravesite cleanup, and the old mill days reunion.  Commissioner Legge asked ift the piano at the chapel had been restored.  Ms. Reeves responded that it had.  Mayor Bellflowers asked the cost for the upkeep of the Piano.  Ms. Reeves advised that the committee was trying to keep the costs down by using a humidifierin  the church.  Commissioner Marley asked what the total amount oft the request was.  Ms. Reeves responded $8,300.  Mayor Bellflowers asked ifthere were any vacancies.  Regular Meeting March 4, 2024    Ms. Reeves stated that there was 1 vacancy left after the 3 appointments that were taking place at Mark Hess, Chair for the Parks and recreation Committee expressed a need for more cameras on the playgrounds due to vandalism, additional signage and trash cans, and more lighting as thel basis  the meeting.  for the $5,0001 budget request.  Commissioner Craver asked who was responsible for Ed Harring Park.  Mr. Hess advised that the committee was looking to replace a lot ofo outdated items at that park.  Mayor Bellflowers asked how many vacancies the committee had.  Mr. Hess responded that there were 2 vacancies.  Ronald starling, Chair of the Veterans Affairs Committee, recommended a purple heart event,  renaming ofal local park, and purchasing of POW flags. Mayor Bellflowers asked ifthere was a POW flag at the lake.  Mr. Starling advised that there was not.  Discussion ensued. PUBLIC COMMENTS:  Grilley Mitchell, ai resident of Hope Mills advocated for ai taxi increase and noted that iftaxes were not raised the community would see a reduction in services. He also expressed concerns for homelessness in the area as well as the need to have another multi use facility. Consideration of approval of the Board of Commissioners February 5, 2024 Regular Meeting Minutes, February 5, Special Budget Workshop Meeting Minutes, and February 19, Special  CONSENT AGENDA:  Legislative Delegation Meeting Minutes.  Acceptance ofl Monthly Financial Report- January 2024 unanimously. to approve the consent agenda.  Motion by Mayor Pro Tem Dr. McCray, seconded by Commissioner Craver, and carried  "END OF CONSENT AGENDA"  PUBLIC. HEARING  ANNEXATIONG CASE A2024-01.A contiguous annexation of7.95. acres in Cumberland County Parcels 9494958505, 9494954294, and 9494961873 containing 7.95 acres, more or less, duly recorded in Deed Book 10449, Page 0854, Cumberland County Registry, North Carolina.  Regular Meeting March 4, 2024    Emily Widener, Senior Planner outlined key elements ofthej proposed annexation and madel herself  available for any questions.  Commissioner Scarola asked ift the zoning for the property was remaining the same.  Motion by Commissioner Marley, seconded by Commissioner Craver, and cariedumamnimousiylo  open the public hearing.  Seeing no speakers. from the public, the public hearing was closed.  Motion by Mayor Pro Tem Dr. McCray, seconded by Commissioner Marley, and carried Motion by Commissioner Scarola, seconded by Commissioner Marley, and carried unanimously to approve the contiguous annexation of7.95. acres in Cumberland County Parcels 9494958505, 9494954294, and 9494961873 containing 7.95 acres, more or less, duly recorded in Deed. Book  unanimously to close the public hearing.  10449, Page 0854, Cumberland County. Registry, North Carolina. Commissioner Craver asked what was expected be built on the property.  Ms. Widener advised that it was planned residential.  Commissioner Legge asked ift there was an access road through the neighborhood.  Ms. Widener responded that there was.  OLD BUSINESS: None. NEW BUSINESS:  Mr. McLaughlin read aj prepared statement regarding the status ofthe baseball team (BallredLLC) Mayor Bellflowers asked ifthe Town would be liable for anything that occurred during the course Mr. McLaughlin advised that the Town was only responsible in permitting the team to operate Commissioner. Legge expressed concerns for the beer and alcohol sales at sporting events. Commissioner Scarola asked if the Hope Mills Police Department was providing security at the  and their proposed baseball complex.  oft the games.  within the Town and issuing them the appropriate permits.  games.  Mr. McLaughlin responded yes. Regular Meeting March 4, 2024    Commissioner Scarola asked if the Town would be responsible if a patron of the game over  consumed alcohol and caused an accident afterwards.  Attorney Hartzog advised that the Town would not be liable in such an instance. Commissioner Craver asked ift the Town applied for al beer license.  Mr. McLaughlin responded no.  Commissioner Craver asked if the Town would be responsible if a patron of the game over  consumed alcohol and caused an accident afterwards.  Mr. McLaughlin responded no.  Commissioner Craver asked if Ballred LLC was on the Towns insurance.  Mr. McLaughlin responded no.  Commissioner Craver asked ift the Town had to pay for any upgrades to the ball field.  Mr. McLaughlin responded no.  Lamarco Morrison, Parks and Recreation Director stated that the concessions and alcohol sales Elisabeth Brown, Stormwater Administrator spoke to the Household Hazardous Waste & Shred Motion by Mayor Pro Tem Dr. McCray, seconded by Commissioner Scarola, and carried unanimously to approve Household Hazardous Waste & Shred event for 4/20/24 and authorize Mr. McLaughlin made himself available to answer any questions regarding Budget Amendment Motion by Commissioner Marley, seconded by Mayor Pro Tem Dr. McCray, and carried unanimously to approve Budget Amendment #18 and to accept the bid from Diamond Constructors, Inc. and authorize the Town Manager to enter into a construction contract) for an Mr. McLaughlin spoke briefly about the required acceptance of the report of unpaid taxes as furnished by the Cumberland County Office oft the Tax Administrator, for the current fiscal year that are liens on real property and charge the Tax Administrator to advertise the tax liens. No vote Motion by Commissioner Marley, seconded by Commissioner Scarola to approve Resolution R2024-04 declaring certain property ofthe town to be. surplus and authorizing the disposition of  will be in different parts oft the building. event scheduled for 4/20/24.  Town Manager to execute corresponding contracts. #18. Seeing no questions, the item was moved for a vote.  amount not to exceed. $128,0000.  was required.  said property, was approved unanimously.  Regular Meeting March 4, 2024    Motion by Commissioner Marley, seconded by Mayor Pro Tem Dr. McCray, to approve Resolution R2024-05. Accepting the following streets or portions ofstreets in the Sheffield. Farms subdivision into the Hope Mills Street System: Scenic Pines Drive - 986. Linear Feet, Mayfern Drive - 664. Linear. Feet, Legend Creek. Drive - 215. Linear Feet,, was approved unanimously The nominating committee recommended the following appointments to committees:  Veterans Affairs Committee Ronnie McCormack Lindsey Scott Vivienne Burnett Scott Cultural Arts Committee Kimberly Fox Vivienne Burnett Scott Leon Scott Jeanne Koonce Roy Young Lindsey Scott  Historic Preservation Committee  Motion by Commissioner Marley, seconded by Commissioner Scarola, to accept the Mayor Bellflowers asked ifanything could be done about Deever Circle since the road was in such Mr. McLaughlin advised that it was not a town road and was not for the town to fix. The Commissioner Scarola noted that the road was known as an "orphan road", but there were grants Mr. McLaughlin responded that if the Town sought grants on behalf of the orphan road, then it Mayor Pro Tem Dr. McCray suggested reaching out to Representative Frances Jackson to assist at  recommendations by the nominating committee, was approvedumanimousl.  bad condition.  Department ofTransportation would have to intervene.  that could pay to fix it.  would consume some of the NCLM billable hours.  the federal level. CLOSED SESSION  Motion by Mayor. Pro Tem Dr. McCray, seconded by Commissioner Legge, and carried unanimously to enter into closed. session pursuant to NCGS 143-318.11 (a) (3) Attorney Client  Privilege and NCGS. 143-318.11 (a) (6) Personnel.  Regular Meeting March 4, 2024    At 9:29 p.m. Mayor Bellflowers called the regular meeting back to order.  Motion made by Mayor. Pro Tem Dr. McCray, seconded by Commissioner Legge, and carried unanimously, to seal the minutes of the closed. session until. such time as the release ofthe information would no longerfrustrate the purpose of the closed. session and further no action  was taken.  REPORTS AND INFORMATION ITEMS:  Town Manager McLaughlin highlighted portions oft the managers report for the record.  ADJOURNMENT.  Seeing no additional business to come before the Board, the meeting was adjourned at 9:38pm. Motion by Commissioner Legge, seconded by Commissioner Marley, and carried unanimously to  adjourn the meeting.  ATTEST:  PLE  OODORLOEN Ashley Wyatt, CMC, NCCMC Town Clerk  Regular Meeting March 4, 2024