MAYOR Jessie Bellflowers MAYOR PROTEM Dr. Kenjuana McCray TOWN MANAGER Chancer McLaughlin  TOWN BOARD Elyse Craver Jerry Legge Bryan Marley Joanne Scarola TOWN CLERK Ashley Wyatt  OWN Op  HOPE MILLS NORTH CAROLINA PROUD PASEA BRIGIT FUTURE  TOWN OF HOPE MILLS BOARD OF COMMISSIONERS  Meeting Agenda - April 1, 2024 7:00 p.m. Regular Meeting  Mayor Jessie Bellflowers called the Regular Meeting oft the Hope Mills Board of Commissioners to order on Monday, April 1 2024, at 7:00 p.m. and welcomed those in attendance.  STAFF PRESENT Works Director Don Sisko PLEDGE OF ALLEGIANCE  Town Manager Chancer McLaughlin, Town Clerk, Ashley Wyatt, Police Chief Stephen Dollinger, Finance Director Drew Holland, Parks & Recreation Director Lamarco Morrison, and Public  Mayor Bellflowers led the pledge C ofallegiance along with one oft the local cub scouts.  ADDITIONS OR DELETIONS OF THE AGENDA  Motion by Commissioner Legge, seconded by Commissioner Scarola, and carried unanimously to add items C. One Year Anniversary Letter For- Kingdom Builders Community Church under Presentations and items D. Discussion of Historic Preservation Committee (HPC) changing to Historic Preservation Commission (HPC). Review the. suggested. HPC Ordinance Amendment, E. Removal of Veteran Affairs Committee Members, and F. Discussion of recent Supreme Court  ruling on social media under New Business. OFFICIAL COMMENTS  Commissioners Scarola and Legge thanked the residents for coming out to the meeting. Commissioner Craver commended the Sunrise Service over the weekend and thanked the staff. Mayor Pro Tem Dr. McCray thanked staff for all ofthe events that had been taking place over the Mayor Bellflowers echoed the sentiments made by his commission colleagues regarding the Sunrise Service and read aj prepared statement thanking staff for their help with the Dignity Closet. Mayor Bellflowers read into the record the Proclamation recognizing National Child Abuse  prior weeks, including the Dignity Closet.  PRESENTATIONS: Prevention Month. Regular Meeting April1,2024    Mayor Bellflowers read into the record the Proclamation declaring March 23, 2024 as Key Club Mayor Bellflowers read into the record the One-Year anniversary Letter for Kingdom Builders  International Day.  Community Church and presenting it to Pastor John Goodman.  CONSENT AGENDA:  Consideration of approval ofthel Board ofCommissioners March 4, Regular Meeting Minutes, and Consideration of approval of the Board of Commissioners Closed Session Minutes, January 8,  March 7, Special Budget Retreat Meeting Minutes. (TAB3)  2024, January 22, 2024, and February 5, 2024 (NO ATTACHMENTS) Acceptance of Monthly Financial Report- February 2024 (TAB4)  Motion by Commissioner Scarola, seconded by Commissioner Craver, and carried unanimously  to approve the consent agenda.  "END OF CONSENT AGENDA"  OLD BUSINESS: None. NEW BUSINESS:  Motion by Commissioner Craver, seconded by Commissioner Scarola, and carried unanimously to Reappoint Cynthia Hamilton and Marriane McLean to the Board of Adjustment for two- year Town Manager Chancer McLaughlin provided background information as to the need for the Don Sisko, Director ofPublic Works echoed the explanation provided by the Town Manager as to Motion by Mayor Pro Tem Dr. McCray, seconded by Commissioner Marley, and carried Parks and Recreation Director LaMarco Morrison gave an update to thel board on the relocation of Motion by Commissioner Craver, seconded by Commissioner Legge, and carried unanimously to appropriate $467,880 in ARPAfunds for the design and development for a new tennis court and pickleball complex at the Golfview Greenway and approve corresponding budget amendment #21  terms.  proposed policy.  why the policy was necessary.  unanimously to approve the Street. Acceptance Policy.  the tennis courts / pickleball courts to the Golfview Greenway.  Regular Meeting April 1,2024    Commissioner Marley asked if the full amount of ARPA funds included the design and  construction.  Mr. Morrison advised that it did include both aspects.  Mayor Bellflowers emphasized the need to have shovel ready projects SO that when federal and state funding became available the town would be able to pursue it without any barriers. Mayor Bellflowers invited the Chair of the Historic Preservation Committee, Ms. Sharon Reeves to speak on the request of changing the Historic Preservation Committee to the Historic Mayor Pro Tem Dr. McCray, inquired as to what has changed on the committee from the last time Ms. Reeves stated that the committee was becoming more visible within the community and becoming a commission would allow access to things that would help to further their goals. Mayor Bellflowers asked ift the request was due to the committee wanting to be recognized by the Ms. Reeves stated that the CLG was a motivating factor in order to receive grant funding. Mayor Bellflowers asked what upleveling the committee to a commission would look like. Ms. Reeves stated that it would look the same, but having more opportunities.  Preservation Commission.  the same request was brought before the board 2 years prior.  Certified Local Government.  Attorney Dan Hartzog interjected and read from statute 160B-303 the requirements needed to Commissioner Craver asked ifthe committee had access to architects and real estate professionals. Ms. Reeves responded that they did have access in those professions and others that could assist Mayor Bellflowers asked what projects the HPC was involved in; in addition to Heritage Park. Ms. Reeves stated that the HPC was working on the cleaning and restoration ofthe cemeteries. Karen Saracen, Vice Chair of the HPC also suggested utilizing the Oakman Chapel as a wedding Mayor Bellflowers suggested a Farmer's Market as one of the initiatives the HPC could take on Mayor Pro Tem Dr. McCray and Commissioner Marley expressed concerns about receiving notice ofthei item the day ofthe meeting and asked that it be tabled in order to receive more information.  become a commission.  the commission in order to meet the requirements.  venue. as well.  Regular Meeting April 1,2024    Commissioner Legge agreed to the need to receive more information.  Commissioner Craver expressed her support for the HPC becoming a Commission.  Commissioner Scarola echoed the call for more information to include what the authority of the Attorney Hartzog stated that the HPC as a commission would be able to issue Certificates of  commission could be.  Appropriateness essentially making them a quasi-judicial board.  Discussion continued. meeting on April 15th. were still a commission.  The consensus of the board was to table the item and bring it back before the board at the next Mayor Pro Tem Dr. McCray asked ifany grants had been written on behalf oft the HPC when they  Mr. McLaughlin stated that they did not.  Commissioner Marley asked for the Town to reach out the business owners in the area in which the HPC would have purview ift they became a commission in order to receive their buy in. Commissioner Scarola introduced the item removing certain members from the Veteran Affairs Committee. They were thei following members; Jim Morris, Adrianne Madsen, and Denise Melton. Motion by Commissioner Scarola, seconded by Commissioner Craver, and carried unanimously to remove. Jim Morris, Adrianne Madsen, and Denise. Melton, from the Veteran. Affairs Committee. Attorney Dan Hartzog spoke to Supreme Court Ruling that effected Government Actors and Social Media. He addressed the differences in which that ruling would apply for government officials and government staff. He advised that social media users affiliated with a government entity to include a disclaimer that the vies they express on social media are their own and do not represent their  organization. CLOSED SESSION  Motion by Mayor Pro Tem Dr. McCray, seconded by Commissioner Legge, and carried unanimously to enter into closed. session pursuant to NCGS 143-318.11 (a) 0 Attorney Client  Privilege and NCGS 143-318.11 (a) (4) Purchas ofReal Property. At 8:55 p.m. Mayor Bellflowers called the regular meeting back to order.  Motion made by Mayor Pro Tem Dr. McCray, seconded by Commissioner Legge, and carried unanimously, to. seal the minutes of the closed. session until. such time as the release ofthe information would no longerfrustrate the purpose of the closed. session and, further no action  was taken.  Regular Meeting April 1,2024    REPORTS AND INFORMATION ITEMS:  Town Manager McLaughlin highlighted portions oft the managers report for the record. Mayor Bellflowers requested that the Manager's report be included earlier in the agenda SO that the public would be in attendance to hear its contents. The board was in agreement.  ADJOURNMENT.  Seeing no additional business to come before the Board, the meeting was adjourned at 9:06pm. Motion by Commissioner Legge Séaonded by Commissioner Marley, and carriedu unanimously to  adjourn the meeting  HOP  SEAL  Jessie Bellflowers, Mayor  ATTEST:  Ashley Wyatt, CMC, NCCMC Town Clerk  du  Regular Meeting April 1,2024