MAYOR Jessie Bellflowers MAYOR PRO' TEM Dr. Kenjuana McCray TOWN MANAGER Chancer McLaughlin  TOWN BOARD Elyse Craver Jerry Legge Bryan Marley Joanne Scarola TOWN CLERK Ashley Wyatt  OWN  HOPE MILLS NORTH CAROLINA PROUDI PAST. A. BRIGIIT FUTURE  TOWN OF HOPE MILLS BOARD OF COMMISSIONERS  Meeting Agenda - May 6, 2024 7:00 p.m. Regular Meeting  Mayor Jessie Bellflowers called the Regular Meeting ofthe Hope Mills Board ofCommissioners to order on Monday, May 6, 2024, at 7:00 p.m. and welcomed those in attendance.  STAFF PRESENT  Town Manager Chancer McLaughlin, Town Clerk, Ashley Wyatt, Deputy Town Clerk, Coronda Regan, Police Chief Stephen Dollinger, Finance Director Drew Holland, Parks & Recreation Director Lamarco Morrison, Human Resources DirectorLeeanne Carlucci, Deputy Fire ChiefMatt  Cain, and Assistant Public Works Director Bruce Clark  PLEDGE OF ALLEGIANCE  Mayor Bellflowers led the pledge of allegiance. ADDITIONS OR DELETIONS OF THE. AGENDA  Motion by Mayor Pro Tem. Dr. Kenjuana McCray. seconded by Commissioner Craver, and carried unanimously, voted to move the. swearing in of Deputy Fire ChiefMatt Cain as Fire Chiefto the Motion by Commissioner Craverseconded by Mayor Pro Tem Dr. Kenjuana McCray, and carried unanimously, to add a discussion to new business establishing a committee focused on  next item on the agenda.  homelessness.  OFFICIAL COMMENTS  Town Manager Chancer McLaughlin read through the highlights of his managers report and responding to resident questions that addressed dome of the following: atv/4 wheelers, policies,  dam reports, and maintenance of the lake.  Commissioner Craver asked ifthe wildlife at the lake were doing okay. Mr. McLaughlin stated that routine maintenance was always conducted at the lake. Commissioner Scarola asked ifl lake attendants would be monitoring the lake.  Regular Meeting May 6, 2024    Mr. McLaughlin stated that was included in their job.  Commissioner Legge congratulated the new fire chief on assuming his new role.  Commissioner Craver thanked staff for all that events taking place in town and congratulated the  new fire chief.  Commissioner Marley Congratulated the new: fire chief.  Commissioner Scarola gave a recap of her time at the CityVision conference and the different breakout sessions that she attended. She suggested different options for more citizen engagement Mayor Pro Tem Dr. Kenjuana McCray echoed the comments made by Commissioner Scarola. Mayor Bellflowers congratulated the new fire chief and announced the ribbon cutting ceremony  and congratulated the new fire chief.  that was scheduled for 2pm on May gth.  Commissioner Legge expressed a desire to see the town hall complex expanded.  PRESENTATIONS:  A group ofs students from Fayetteville Technical Community College gave a presentation on The Commissioners spoke among themselves to schedule al budget workshop with the assistance ofDrew Holland, Finance Director and Mr. McLaughlin. It was the consensus oft the board to Parks and Recreation Staff Megan Meareness and Meghan Hawkins provided a report on the Commissioner Marley expressed concerns as to why the presentation was needed since the  Cyber Security and its importance. No action was taken on this item.  schedule a Special Budget Workshop Meeting for May 20th at 5pm. July 4th presentation and the corresponding fireworks. contract for fireworks was already executed and paid for.  Mayor Pro Tem Dr. McCray echoed Commissioner Marley's concerns.  Commissioner Legge asked what the best option was to proceed with the July 4th event. Robert Carter, Dire Marshall stated that the event should stay as is with no changes.  PUBLIC COMMENTS: regarding the July 4th event. CONSENT AGENDA: Regular Meeting May 6, 2024  Grilley Mitchell, Former Commissioner also reiterated the sentiments ofCommissioner Marley    Consideration ofapproval oft the Board ofCommissioners April 15, Regular Meeting Minutes Consideration ofapproval ofthe Board ofCommissioners Closed Session Minutes, March 4,2024 All items on the Consent Agenda are considered routine, to be enacted by one motion and without discussion. Ifa member of the governing body requests discussion of an item, the item will be removed from the Consent Agenda and considered. separately under New. Business. Motion by Mayor Pro Tem Dr. Kenjuana McCray, seconded by Commissioner Scarola, and  and April 1, 2024  carried unanimously to approve the consent agenda.  "END OF CONSENT AGENDA"  OLD BUSINESS: None. NEW BUSINESS:  Motion by Commissioner Marley, seconded by Commissioner Legge, and carried unanimously to approve the consideration of acceptance of a contiguous Annexation Request of14.89 acres of land into the Town Limits A2024-03 and adopt Resolution R2024-06 directing Clerk to Motion by Commissioner Marley, seconded by Mayor Pro Tem Dr. Kenjuana McCray, and carried unanimously to approve Section 38-28 of current code ofordinances- Open Burning Commissioner Craver asked for clarification on the applications and ift the number ofcommittee Town Clerk Ashley Wyatt stated that the current board rules had members capped at 7, however Commissioner Craver stated that she had a different understanding of the guidelines. Town Attorney Dan Hartzog noted that due to the Board of Adjustment being a quasi-judicial  investigate the sufficiency oft the petition  Ordinance Revision  members could be increased to accommodate more applicants. the board was able to change that ifthey wanted.  board, that it should be in compliance at all times.  Discussion ensued.  Motion by Commissioner Marley, seconded by Commissioner Craver, and carried unanimously to table the approval ofTiffany Brisson to the Hope Mills Prime Movers and Dr. Terra Jordan to the Parks and Recreation Committee and as the Board of Adjustment Alternate Member to fill an  unexpired term through September 2025.  Regular Meeting May 6, 2024    LaMarco Morrison, Parks and Recreation Director provided background on the use of the ARP  funds toward the Senior Center.  Commissioner Marley asked ifthe facility would be a traditional senior space. Mr. Morrison stated that the new facility would be as state-of-the-art facility.  Commissioner Scarola suggested looking at other municipalities senior centers who were of Motion by Commissioner Marley, seconded by Commissioner Scarola, and carried unanimously to appropriate $463,550 in ARPA funds for the design development and construction documents related to the Senior Center at the Golfview Greenway site; fora new tennis court and pickleball complex at the Golfview Greenway; consideration to authorize the Town Manger to establish a 10% design contingency fund and to approve The Board ofCommissioner deliberated on dates that a community forum could be held. They agreed tol hold the community forum on June 11th at 6pm in the parks and recreation center. Motion by Commissioner Craver, seconded by Commissioner, Marley, and carried unanimously to  similar size in order to get design ideas.  corresponding budget amendment #23.  table the discussion on establishing a commiteefocused on homelessness.  CLOSED SESSION  Motion by Mayor Pro Tem Dr. McCray, seconded by Commissioner Legge, and carried unanimously to enter into closed. session pursuant to NCGS 143-318.11 (a) 0 Attorney Client  Privilege  At 9:53 p.m. Mayor Bellflowers called the regular meeting back to order.  Motion made by Mayor Pro Tem Dr. McCray, seconded by Commissioner Legge, and carried unanimously, tos seal the minutes of the closed. session until. such time as the release ofthe information would no longer frustrate the purpose oft the closed. session and further no action  was taken.  ADJOURNMENT.  Seeing no additional business to come before the Board, the meeting was adjourned at 9:56j pm. Motion by Commissioner Legge, seconded by Commissioner Scarola, and carried unanimously to  adjourn the meeting.  Jessie  TEhe  Regular Meeting May 6, 2024    OF HOP SEAL  ATTEST:  ONcccats Ashley Wyatt, MMC,NCCMC Town Clerk  MAL  19  Regular Meeting May 6, 2024