Town of Hertford  Special Call Session Minutes Thursday, September 23, 2021 6:00 PM ZOOM and Facebook  The Town of Hertford's Town Council held a Special Call Session on Thursday,  September 23, 2021  Mayor Earnell Brown called the meeting to order at 6:00 pm.  COUNCIL MEMBERS PRESENT  Mayor Earnell Brown, Mayor Pro Tem Ashley Hodges, Councilman Jackson, and  Councilman Jerry Mimlitsch. STAFF PRESENT Town Manager Pamela Hurdle. QUORUM  With four (4) members, a quorum was confirmed.  The invocation was offered by Mayor Pro Tem Hodges. The Pledge of Allegiance was  recited.  ADJUSTMENTIAPPROVAL OF AGENDA Much discussion was on the agenda items.  Mayor Brown stated the agenda items are items not addressed last Monday night. Councilman Mimlitsch made the motion to accept the agenda and it was seconded by  Mayor Pro Tem Hodges. The vote: Mayor Brown Mayor Pro Tem Hodges Councilman Jackson Councilman Mimlitsch  yay yay nay yay  3-1.  Motion passed to accept the agenda. CONTINUED BUSNESS  ITRFP  Manager Hurdle told the Board complete information from the three IT companies is within their packet. For privacy, Manager Hurdle referred to the IT companies as Company 1,2, and 3. After giving information about the IT companies, the key component is the Virtual Chief Information Officer (VCIO) and the IT audit. The audit could cause the monthly cost to be lowered. Manager Hurdle's recommendation is Company #2. Councilman Jackson asked if the onboard fee is a one-time fee or    continuous. Manager Hurdle replied with a one-time fee. Mayor Pro Tem Hodges asked ai two-part question, why the recommendation of company #2 and the difference between last month's recommendation and this month. Manager Hurdle replied that the cost and the VCIO are critical components and decision facts to the recommendation and after talking to the companies, the switch was due to the availability of the VCIO Councilman Jackson made the motion to accept the Manager's recommendation of #2 Discussion: Mayor Pro Tem Hodges wanted to look at the VCIO requirements. Manager Hurdle stated #3 was for 30 days and afterward, a charge for offsite and onsite will be  (30-days versus continuous).  for IT and it was seconded by Mayor Pro Tem Hodges.  charged and the fee is in the packet. The vote: Mayor Brown Mayor Pro Tem Hodges Councilman Jackson Councilman Mimlitsch  yay yay yay yay  4-0.  Motion passed to approve the Manager's recommendation of #2 for IT services. Resolution Waterfront Community Plan Advisory Committee Final Report Mayor Pro Tem Hodges made a motion to approve the Resolution WaterronvCommunty Plan Advisory Committee Final Report. as presented. Councilman Jackson stated he will not be voting ini favor of the motion because it is positioning the Town to do the plan, some ofiti is not feasible for the staff, and he is not  NEW BUSINESS  Discussion:  saying let the plan sit on the shelf.  Councilman Jackson stated the plan will realistically gentrify  the Town. The vote: Mayor Brown Mayor Pro Tem Hodges Councilman Jackson Councilman Mimlitsch  yay yay nay yay  3-1.  Motion passed to accept the Resolution Waterronucommuniy Plan Advisory  Committee Final Report as presented.  Downtown Flowerpots  Manager Hurdle told the Board that the Downtown Beautification is a division of the HHI and Mainstreet program. The flowerpots will be replacing the pots in the downtown area, will be donated by citizens, and at no cost to the Town. A motion was made by Mayor Pro Tem Hodges and seconded by Councilman Mimlitsch to approve the  flowerpots for the downtown area.    Discussion: Councilman Jackson won't support anything with HHI because of the Community Center and the voting right of the Councilperson when Councilman Norman  was appointed to their Board. The vote: Mayor Brown Mayor Pro Tem Hodges Councilman Jackson Councilman Mimlitsch  yay yay nay yay  3-1.  Motion passed to approve the flowerpots for the downtown area. MOU-NCCM-Reslient Coastal Communities Program  Manager Hurdle told the Board the MOU is an agreement between the Town and SWAC to provide technical assistance during the first and second stages of the Resilient program. A motion was made by Mayor Pro Tem Hodges and seconded by  Councilman Mimlitsch. Discussion: None. The vote: Mayor Brown Mayor Pro Tem Hodges Councilman Jackson Councilman Mimlitsch  yay yay yay yay  4-0.  Motion passed to approve the MOU between the Town of Hertford and SWCA. Manager Hurdle told the Board the project ordinance is to identify the funds sent to the Town and giving the Board the authority to choose the appropriations during the period of the project. The Town has been awarded $673,407.70 and has received half of the funds. A motion was made by Councilman Mimlitsch and seconded by Mayor  ARPA Project Ordinance  Pro Tem Hodges to approve the Project Ordinance.  The vote:  Discussion: Mayor Brown stated the project number will be changed from . 9.13.2021-1 to 9.23.2021 = 1. Also, the funds should not be spent until clear instructions from ARPA, specifically stated how the funds can be used.  The vote: Mayor Brown Mayor Pro Tem Hodges Councilman Jackson Councilman Mimlitsch  yay yay yay yay  4-0.  Motion passed to approve the Project Ordinance.    ABC Board Appointment  Manager Hurdle stated there are three applications in the packet for the vacant seat on the ABC Board and will refer to them as Applicants 1,2, and 3. Mayor Brown stated it is fair to refer to the applicants as Applicants 1,2, and 3. Councilman Jackson stated this needs to be tabled, there are other applicants, Candidate #3, there's a court order preventing them to be in the same room. Also, Candidate 1, Manager Hurdle is on the Board and this applicant has said derogatory things publicly about Manager Hurdle. Candidate #3 lives in New Hope. A motion to table was made by Councilman Jackson but died from lack of a second. A motion was made by Councilman Mimlitsch and seconded by Mayor Pro Tem Hodges to appoint Applicant #1 to the. ABC Board.  The vote: Mayor Brown Mayor Pro Tem Hodges Councilman Jackson Councilman Mimlitsch  yay yay nay yay  3-1.  Motion passed to appoint Applicant #1 to the ABC Board.  TDA Appointment Board. The vote: Mayor Brown Mayor Pro Tem Hodges Councilman Jackson Councilman Mimlitsch  Manager Hurdle told the Board Councilman Mimlitsch is currently representing the Town on TDA and he wishes to continue to serve. Reappoint Councilman Mimlitsch to the TDA  yay yay abstain yay  4-0. Board.  Motion passed to approve the reappointment of Councilman Mimlitsch to the TDA  Name Change of Banking Accounts  Manager Hurdle stated the bank needs the name and the minutes of the Board meeting that approved adding the finance officer to the bank account and removing the former finance officer. Mayor Pro Tem Hodges asked because of not calling names does the bank need the name specifically? Manager Hurdle said yes, and Mayor Pro Tem stated the name will be noted in the minutes. Councilman Mimlitsch made the motion to change the former finance officer (Brian Lewis) to the current interim finance officer (Niaisha Stokely) with our bank institutions and the motion was seconded by Mayor Pro  Tem Hodges. Discussion: None. The vote: Mayor Brown Mayor Pro Tem Hodges  yay yay    Councilman Jackson Councilman Mimlitsch  nay yay  3-1.  Motion passed to change the former finance officer (Brian Lewis) to the current interim  finance officer (Niaisha Stokely) with our bank institutions.  HHA Appointment  Mayor Brown told the Board Mrs. Louise Privott's term expires at the end of September, and she would like to continue to serve. As the Mayor, who oversees appointments approves the continuation of Mrs. Privott's term. Mr. Buck Bunch resigned from his position and Mr. Marvin Sutton is appointed to the HHA to fulfill the Councilman Jackson stated no one serving on the Board lives in Hertford Housing. Mayor Brown stated Mr. Downing lives in Hertford Housing Authority. Councilman Mayor Brown stated that young people do not show up. Mayor Brown sent emails to PD, HHA, and the Manager to install lights and cameras and repair lights. Mayor Brown stated Councilman Jackson is a major member oft the community and was asked to work with Mayor Brown on the young men in the Town and nothing has been done. A motion was made by Mayor Pro Tem Hodges and seconded by Councilman Mimlitsch  term until 2024. This is for informational purposes only.  Jackson expressed that youth should serve on the Board.  to adjourn. The vote: Mayor Brown Mayor Pro Tem Hodges Councilman Jackson Councilman Mimlitsch Motion passed to adjourn.  Discussion: Loud voices and difficulty to hear the conversations.  yay yay yay yay  4-0. 6:59 pm