Regular Meeting of the Town Council January 16, 2024 6:00 pm in the Civic Center Minutes & General Account  Council Members Present - Mayor Montgomery, Council Members Rayborn, Wolfe, Burgess  and Glanville  Council Members Absent -none  Staff Members Present - Town Manager Matthew Johnson, Director of Public Services Paul Blanchard, Finance Officer Faith Wilson, Deputy Finance Officer Heather Lunsford, Planning Director Anna Hawryluk, Parks and Recreation Superintendent Coakley, and Interim Town Visitors Present - Mack Williams, Mike Tester, John Capes, Richard Clapp, Tanneshia Dukes,  Clerk Nancy Avery.  Justin Dukes, Charles Hinsley, Deputy J. Chappell. Town Attorney Rob Brown was in attendance.  Call to Order - Mayor Montgomery called the meeting to order at 6:00 pm Roll Call - Interim Clerk Avery called the roll as follows: Council Member Glanville - present Council Member Rayborn - present Council Member Burgess- present Council Member Wolfe- present Mayor Montgomery - present  Interim Clerk Avery stated that a quorum was present.  Pledge of Allegiance - Mayor Montgomery led the Pledge of Allegiance. Moment of silence - Mayor Montgomery called for a moment ofs silence.  Approval of Agenda- Mayor Montgomery asked if anyone had any changes to make to the Council Member Rayborn made ai motion to approve the agenda with one addition under New Business, item H Resolution of Appreciation to Pam Burgess. Council Member Wolfe made a  agenda.  second to the motion. The motion passed by a unanimous vote. Consent Agenda - The consent agenda included the following items: Approval ofminutes from December 19th, meeting  Budget Amendment # 12  1    (Budget Amendment # 12)  Public Comment  Tanneshia Dukes, 6424 Rogers Farm Road, introduced herself and stated she is a candidate for the North Carolina House for District 59. She was a former educator and no stranger to Jamestown as she started heri internship with administration at Jamestown elementary school. She is an advocate for education and economic development in District 59 to bring money from the state level to our district. You may find more information about her platform at www.dukes4nc.com. She stated she is truly grateful for the opportunity to stand before you  tonight. Old business-  Public hearing for consideration of a text amendment to the Solid Waste Ordinance- Public Services Director Blanchard said the attorney has requested a change to the language that was presented to you in your packet. You have the proposed changed language in front of you. The gist is the same. The purpose is sO we can address ai nuisance under the law even on private property and this changed language is directly from state statute. Council Member Glanville said that int the continuing effort to: make the language more inclusive, the word 'he' in the first line needs tol be changed to 'they". Mayor Montgomery opened the Public Hearing at 6:05 pm. No one came: forward to speak. Mayor Montgomery closed the Public Hearing at 6:06 pm. Council Member Wolfe asked for an example ofthis violation. Public Services Blanchard said an example is from last fall when contractors put out large piles before a storm which they were supposed to carry off. Also sometimes when someone moves out ofal house they leave a large Council Member Wolfe asked ifthey try to notify people first before going on property.  pile at the street. This language gives us more enforcement capability.  Mr. Blanchard replied yes, we do.  Council Member Glanville made a motion to approve the amendment as presented along with the correction of'he' to 'they' as discussed. Council Member Burgess made a second to the motion.  Roll Call Vote -] Interim Clerk Avery called the roll for voting:  Council Member Glanville- - aye Council Member Rayborn - aye Council Member Burgess aye Council Member Wolfe -a aye  Interim Clerk Avery stated the motion passed by a unanimous vote.  (Ordinance Amendment)  2    New business- =  Consideration of Eagle Scout Project proposal from Mack Williams  Parks and Recreation Superintendent Coakley stated Mr. Williams approached him about a Mr. Williams said he enjoys Wrenn Miller Park and that it is great that Council lets Eagle Scouts put projects in the Town. His project is to put al life size checker board set behind the Veterans' Memorial or wherever Council prefers as well as a lockable container to store the playing pieces. His design is for grass and tiles asi it requires less maintenance. He could also do turfa and tiles but itr might clash with the surrounding grass. It does not have tol be mowed. A third idea would be to use all concrete which would have no grass to mow but would have to be weeded and may Council Member Burgess applauded Mr. Williams efforts and asked when he plans to do the  month ago with an idea for an Eagle Scout project.  become mis-aligned. work while hei is in school.  Mr. Williams replied he would work weekends or after school.  Council Member Wolfe asked if this will make the pervious surface that is there now more Recreation Director Coakley said this is a small area 10x10 and the pavers will be raised up SO Mayor Montgomery asked Mr. Coakley his preferred setup. Mr. Coakley said pavers and he plans toj put curbing around the whole checker board area to help keep it in place. Council Member Rayborn said she appreciates Mr. Williams providing all options as itis Council Member Wolfe made ai motion to approve the checkboard project as presented. Council Member Burgess made a second to the motion. The motion passed by a unanimous vote. Council Member Rayborn made a motion to adopt the 2024 Town Council Meeting Schedule as presented. Council Member Glanville made a second to the motion. The motion passed by a Consideration ofadoption ofRetreat and Budget/CIP calendar for FY 2024-2025 Council Member Glanville made ai motion to adopt the Retreat and Budget/CIP calendar for FY 2024-2025 as presented. Council Member Burgess made a second to the motion. The motion  impervious and what about standing water? there will not be standing water.  important for it tol blend into the park as many people usei it.  Consideration of adoption ofTown council 2024 Meeting Schedule  unanimous vote.  passed by a unanimous vote.  Consideration ofappointments to vacancies on Planning Board  Planning Director Hawryluk informed Council that there are four vacancies on the Planning Board that need to filled. Applications received are in the Council's agenda packet. Positions to  3    be filled are one regular member position, two in-town alternate member positions, and one ETJ Council Members discussed the qualifications ofthe applicants for the various positions. Council Member Burgess made a motion to appoint Denise Johnson as ai regular member on the Planning Board. Council Member Wolfe made a second to the motion. The motion passed bya Council Member Glanville made ai motion to appoint John Capes as an in-town alternate member on the Planning Board. Council Member Rayborn made a second to the motion. The motion Council Member Wolfe made ai motion to appoint Hope Inge as an in-town alternate member on the Planning Board. Council Member Rayborn made. a second to the motion. Thei motion passed Council Member Glanville made ai motion to appoint Susan Stringer as an ETJ alternatei member on the Planning Board. Council Member Rayborn made a second to thei motion. The motion  alternate member position.  unanimous vote.  passed by a unanimous vote.  by a unanimous vote.  passed by a unanimous vote.  Resolution of Appreciation tol Mike Tester Exxon Gas Station in town.  Council Member Wolfe: read and presented the resolution to Mr. Tester, retiring owner ofthe  Resolution of Appreciation to Sarah Glanville  Council Member Rayborn read and presented the resolution tol Ms. Glanville for service on the  Planning Board  Resolution of Appreciation to Pam Burgess alternate on the Planning Board  Council Member Glanville read and presented the resolution to Ms. Burgess for service as an  Resolution of Appreciation to Carol Anderson  Mayor Montgomery stated Ms. Anderson could not be in attendance this evening to receive the Resolution of Appreciation forl her service: in picking up trash throughout the town. Ms. Anderson requested that we tell folks if they would like to work to contact Elizabeth Greeson in  Town Hall.  (Resolutions Tester, Glanville, Burgess, Anderson)  Manager report/Committee Reports -  Manager Report - Manager Johnson reported that the maintenance building received at temporary Certificate of Occupancy. There will be some minor warranty work going on. The bathrooms at the GolfCourse are waiting on final inspection by the County. Loose leafcollection is still on- going until the 23"d. To clarify, the CIP Budget workshop II will be March 19th not the 22nd. The first budget retreat will be. January 23rd at 9 am in the Civic Center. February 1st, will bel bulk item  4    pick-up. The Town Council February meeting hasl been rescheduled to the 13th from the 20th due  to the need to use the Civic Center as a precinct.  Council Member report  Council Member Wolfe reported the Piedmont Regional Transportation committee met January 10th. There was no business specific to. Jamestown. Thei next MPO meeting is. January 23rd. She will not be able to attend because oft the Town's budget meeting that same day. She along with Council Members Burgess and Glanville and the' Town Manager attended the Essentials of Mayor Montgomery reported that the PTRC meeting after the last Council meeting. It was to  Government training class for two days and it was great.  recognize outgoing members. Public Comment-1 None Adjournment  Council Member Glanville made a motion to adjourn. Council Member Burgess made a second  tot the motion. Thei motion passed by a unanimous vote.  Thei meeting ended at 6:37pm.  Lynn Montgomery, - 6  ATTEST:  Nancy Avery, Ahterim' Sa  Clerk  5