185  TOWN OF HUDSON REGULAR MEETING  June 19,2018 InA Attendance:  Members Present: Mayor) Janet Winkler, Commissioners: Larry Chapman, Jonathan Greer, Barry Others Present: Town Manager, Rebecca Bentley, Chief of Police, Richard Blevins, Town Planner, Teresa Kinney, Police Detective, Scott Lovins, Town Clerk, Tammy Swanson, Town Attorney, Carroll Tuttle, New Employees: Michelle Coffey, Finance Dept., Nick Hudson, Police Officer.  Mitchell, Rick Shew, Ann Smith and Bill Warren  Call to Order:  Mayor) Janet Winkler called the June meeting to order, and Commissioner Bill Warren led the audience in Janet introduced James Branch to thel Board. Mr. Branch is the new writer from the News Topic for the  the Pledge of Allegiance and opening prayer.  Town.  Discuss/Adjust Agenda:  Janet presented the June agenda and requested the following changes:  Add - Item 9(a) - Resolution for Building Reuse Grant - Overdraft Pizzeria - Mike Kilby  Add -with Item 9 - Additional Budget Revisions  Motion: (Larry Chapman/)onathan Greer) to approve the agenda as amended. Unanimously approved.  Approval of Minutes:  Janet Winkler presented the minutes from the previous meetings for approval. Larry Chapman stated that he had discussed a change in the spelling of a name in the May 15, 2018 Closed Session Minutes with the Motion: (Larry Chapman/onathan Greer) to approve the minutes for the May 14, 2018 Budget Work Session, the May 15, 2018 Regular Meeting, and the May 15, 2018 Closed Session, as amended.  Town Clerk.  Unanimously approved.  Infroduction of New Staff Members:  Police Chief, Richard Blevins, introduced Officer Scott Lovins who will bei taking over the investigator's position. Officer Lovins has been with the Police Department for 14 years, and he told the Board he was Chief Blevins also introduced thel Department's new Patrol Officer, Nick Hudson. Officer Hudson comes to Rebecca introduced Michelle Coffey, our new employee in the Finance Department. Michelle is training with Janice Beck, and will replace Janice when she retires at the end of November. Michelle comes to us  excited about his new position.  us from the City ofl Lenoir Police Department.    189  June 19, 2018 Regular Meeting  from the Town of Granite Falls, and she stated she is very excited about the opportunity to work for  Hudson.  Public Hearing: Adopt 2018-2019 General Fund Budget:  Motion: (Bill Warren/Ann Smith) to open the floor forj public hearing. Unanimously approved. Rebecca presented the FY: 2018-2019 Proposed Budget, and reported that the Budget is balanced. Rebecca commented that thel budget has not changed since it was presented for review at the May 15th meeting. Rebecca commented that as aj part of the! FY 2018-2019 Budget, there is a 5-Year Capital Improvement Plan for all of thel Departments. Total cost of this plan is estimated at $1,487,233. (Chart listed below.) Rebecca thanked thel Board of Commissioners and the staff for thel hard work that has gone into preparing  thel budget.  Janet thanked Rebecca for her hard work on making sure the Town'sh budget is balanced. There were no other comments pertaining to the budget from thel Board or the audience. Motion: (Rick Shew/Barry Mitchell) to close the public hearing. Unanimously approved. Motion: (Larry Chapman/Rick Shew) to adopt the FY 2018-2019 Budget as presented. Unanimously  approved.  The Budget Ordinance was approved as follows: FY 2018-2019 Budget Ordinance NORTH CAROLINA:  BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE TOWN OF HUDSON, The following estimated fund revenues, department expenditures, and interfund transfers are approved and appropriated for the Town of Hudson's operations for the Fiscal Year beginning  July 1, 2018, and ending June 30, 2019. SECTION 1: GENERAL FUND  Revenues: Local Taxes Other Tax & License  Restricted  $1,251,500 886,000 266,800  Unrestricted Intergovemmental Income Restricted Intergovernmental Income  284,500 120,000 Powell Bill;  164,500 Community Resource Officers  Other Revenue Investment Earnings Appropriated Fund Balance  368,900 6,000 Bill  152,000 39,346 Powell  Page 2    187  June 19, 2018 Regular Meeting Total General Fund Revenue  $3,215,700 $323,846 Restricted  Revenue  Expenditures: Governing Board Administration Finance Tax Collections Legal Planning & Zoning Law Enforcement Sanitation Recreation & Cultural Powell Bill Hudson Uptown Building Contingency  $ 31,375 175,617 198,534 87,897 12,000 61,180 1,154,081 164,500C CRO 409,991 134,120 447,338 288,959 55,262  Public' Works, Streets, Landscaping  159,346 159,346 Powell Bill Exp  Total General Fund Expenditure SECTION 2: AD VALOREM TAXES  $3,215,700 323,846 Restricted Exp  An Ad Valorem tax rate of $0.43 per ($100) valuation of taxable property, as listed for taxes as of January 1, 2018, is hereby levied and established as the official tax rate for the Town of Hudson for fiscal year 2018-2019. The rate is based upon a total projected valuation including motor vehicles of $285,118,759 and an estimated collection rate of 96% collection rate. The purpose of the ad valorem tax levy is to raise sufficient revenue to assist in financing necessary municipal  government operation in Hudson. SECTION 3: DOCUMENTATION  Copies of this ordinance will be kept on file at Town Hall and shall be furnished to the Town Clerk and Finance Officer to provide direction in the collection of revenues and disbursement of Town  funds.  SECTION 4: SPECIAL AUTHORIZATION  A. The Town Manager shall serve as Budget Officer.  Page 3    100  June 19, 2018. Regular Meeting  B. The Budget Officer shall be authorized to reallocate departmental appropriations from among the various expenditures within each department not to exceed $5,000. Notification of all such transfers or amendments shall be made to the Board of Commissioners at their next regular meeting following the effective date of the transfer. C. The Budget Officer shall be authorized to effect nterdepartmental transfers not to exceed $5,000. Notification of all such transfers or amendments shall be made to the Board of Commissioners at their next regular meeting following the effective date of the  transfer.  SECTION5: RESTRICTIONS  A.  Interfund transfers of money shall be accomplished only by authorization from the Board  of Commissioners.  B. The utilization of any contingency appropriation, in any amount, shall be accomplished  only by the authorization from the Board of Commissioners.  SECTION6: BUDGET AMENDMENTS  The North Carolina Local Government Budget and Fiscal Control Act allows the Board of Commissioners to amend the budget ordinance at any time during the fiscal year, sO long as it complies with the North Carolina General Statutes. The Board of Commissioners must approve all budget amendments, except where the Budget Officer is authorized to make limited transfers.  SECTION7: UTILIZATION OF BUDGET AND BUDGET ORDINANCE  This ordinance and the budget documents shall be the basis for the financial plan of the Town of Hudson during the 2018-2019 Fiscal Year. The Budget Officer shall administer the budget. The accounting system shall establish records which are in consonance with this budget and this  ordinance and the appropriate statutes of the State of North Carolina.  Adopted this 19th day of. June, 2018.  StHH  Janet H. Winkler, Mayor  ATTEST:  Gonulv) Tamra T. Swanson,Town Clerk  Page 4    189  June 19, 2018. Regular) Meeting  Capital improvement 5-year plan  Combined 0 10,000  Priority  Project Title Administration Law Enforcement Public Works Recreation HUB Theatre Total  Fundings Source TotalCost 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023  22,000 12,000  0  0  395,150 137,650 94,000 49,500 57,000 57,000  275,283  56,654 37,129 78,000 103,500  510,500 39,000 172,000 286,500 231,500 53,500 66,000 106,000  8,000  5,000 6,000  52,800  2,800 50,000  1,487,233 242,150 391,454 529,129 143,000 181,500  Consider De-annexation Request - Mary Lanaville: havel her property de-annexed from the Town Limits.  Rebecca stated that she: received a request from Mary Lanaville, ai resident at 121 Whispering Pines Drive, to Janet stated that the request is being presented to the Board in a resolution-type format. Janet explained that according to statute, the state legislature has independent constitutional authority to establish the boundaries of cities/towns. The property owners. have no: right to bei removed from cities/towns and the cities/towns have no right to: retain its current boundaries. The legislature may, but is not required to, make the mnesation/deamneation contingent upon aj referendum or upon approval of the city/town governing board. Janet stated that if approved, aj resolution would be presented to Representative Destin Hall for Mary addressed the Board to present. her request. She began by stating that she appreciated the way the Board begins their meetings with prayer. She presented the following reasons for wanting tol be de- Mary stated that years ago, she and her husband who was hearing impaired, wanted to be active in Town; however, the Town did not provide interpreters or improve the sound system ini the council She stated that she did not agree with the Town praying in Jesus' name, and then voting to allow the She stated that she takes exception to the' Town holding public hearings that doi not really involve the public. Also, there was one public hearing for zoning that wasi not advertised according to the statutes She stated that shes stilll has issues with the sound system in the council room. She stated that she is  consideration.  annexed from the Town.  room which prohibited him from participating.  sale of alcohol in Town.  1 there wasi not a 10 day notice given prior to thei meeting. unable to hear what is being said by the Board.  Page 5    140  June 19, 2018 Regular Meeting  She stated that she understood that property could be de-annexed, but she did not realize the request She stated that she does not understand the reason closed sessions arei not reported on at the following Mary stated that she believes the Board is not very fond of her attending the meetings.  had to bes sent to Raleigh for approval.  meetings.  Barry Mitchell asked Mary ifs she has ever considered sitting closer tot the front of the room during the Mary stated that shel has; however, it depends on who is speaking whether or not she is able tol hear. Larry Chapman stated that hej personally enjoys having Mary at the meetings. He stated that if the Town de-annexes Mary, it opens up the topic to other property owners in' Town who may also like to be de- Barry commented that the Board has to represent al lot of people and not just Mary. Barry stated that he taught civics for many years in high school, and he does not remember the word de-annexation" being used in any of the text books he taught from - mainly because de-annexation" brings on too many negative topics to be addressed. Barry added that he does understand there is an option at the statel level for de-annexation of] property; however, he cannot support the resolution for de-annexing Mary's property. Jonathan Greer asked if Rep. Destin Hall could present the request for de-annexation in the legislature Carroll stated that Rep. Hall could still present. Mary's request; however, he understands that it is Rep. Hall's personal policy to only present these types of requests with a: resolution of support from the Mary commented that this isi indeed Rep. Hall's] policy - without ai resolution of support he will not present. Ann Smith stated that in her opinion, it is good to have Mary at our: meetings. She stated that it is good to get her feedback on some of thei issues being discussed. Ann added that the Board does not dislike Mary, Larry discussed a time when he addressed the Board before hel became a Commissioner to request a speed hump for his neighborhood. Hei found out that due to state regulations for speed humps, one could not be placed on his street. He stated that although he was frustrated with the results, he did not want to be de- annexed. Larry commented that there are some instances when decisions have tol be made, and thel Board is  council meetings.  annexed. Larry stated that he could not support Mary's request for de-annexation.  whether or not the Town passes the resolution.  municipality involved.  and does not want her tos stop coming to the meetings.  required to follow state law whether iti is what we want or not.  Motion: Jonathan Greer made ai motion to affirm Mary's request for de-annexation.  The motion died due tol lack of a second.  Citizen Petition to Close Right-of-Way - Shamrock Circle:  Teresa Kinney stated that she had received a request from concerned homeowners in the Shamrock Village (Circle) Development to permanently close a 401 ft. right-of-way adjacent tol lot #11 on the: subdivision plat for the development. Teresa explained that inl February of this year, she received a complaint froma a resident of the Shamrock Village Development about solid waste being dumped on vacant property behind thel houses in the development. After clean water authorities were notified and action was taken, the property was cleaned up by the property owner. Now the property owners in the development would like  Page 6    191  June 19, 2018. Regular Meeting happening again.  to have a 401 ft. right-of-way to the vacant property permanently closed toj prevent the dumping from Teresa stated that due to the right-of-way providing access to the property, it cannot be closed. The property owner oft the vacant property plans to build a house on thej property, but due to thel lay of thel land,  he will be accessing the property off Solarl Drive and not by 40 ft. right-of-way. Carroll Tuttle presented the following explanation of the right-of-way.  This kind of right-of-way is not really a "public" right-of-way. When a subdivision map is recorded, iti is an offer of dedication to whatever public body has jurisdiction for the Public Street, either state or municipal. Until there isa an: acceptance of that offer, the streets are "private" streets in that only those persons whoown property within the subdivision actually own ai right-of-way ini the streets. Those property owner's invitees, licensees, friends and sO forth, can also use the streets. So anyone that owns property within the subdivision also owns a right-of-way in all streets within the subdivision. Property not within the subdivision does not have a right-of way in those streets; that is, you don'thave a right-of-way within the subdivision to access property not in the subdivision. This may be more technical than actual since, if someone owns property within thes subdivision that is accessed via subdivision streets and they ownj property outside thes subdivision thati is contiguous toi their property within the subdivision, then for practical purposes Just to summarize - Iti is understood that this right-of-way while dedicated to the' Town of Hudson was never accepted by the' Town of Hudson for ownership or maintenance. Therefore, the right-of-way remains aj privately owned road and can be used by the: residents of Shamrock Village Subdivision and adjoining properties. All residents and adjoiners must agree to close the right-of-way. The Town, on the other hand, has to follow the statutes, and has no authority to close the right-of-way. Furthermore, it would best suit It was mentioned that all-terrain vehicles have been using the right-of-way as access to ride on property located behind the Shamrock Village subdivision, and the question was asked whether or not that property could be posed for "no trespassing." - Police Chief, Richard Blevins, stated that private property owners could post "no trespassing" signs on their own property, and the Police Department could respond to trespassing ont that property. However, adjoining property owned by someone else can only! bej posted: for' "not trespassing" by the actual owner of that property. In other words, one neighbor cannot post another neighbor's property Bill Warren asked if a fence could be placed on the right-of-way to keep all-terrain vehicles from riding on Carroll stated that ai fençe could be] placed on the property sO long as the right-of-way access is not blocked. Also, ifa fence is placed on the right-of-way, all the property owners in the subdivision would have tol have A question was also asked about the property owners in the Shamrock Village subdivision using the right- of-way to access their property from thel back sides of theirl lots. Carroll Tuttle explained that thereisnoright- of-way across the property located behind the subdivision; therefore, the property behind the subdivision Janet stated that basically our: response to the property owners is that because the' Town does not control the right-of-way, the' Town does not have the authority to close the right-of-way. All of the property owners in the subdivision own the roads in the subdivision, and the property owners: need to get together to come up  they are using subdivision streets to access outside property.  the property owners to seek legal counsel to determine the best course of action.  with "no trespassing" signs without approval from the other neighbor.  the property.  al key for access.  cannot be used to access other properties.  with a solution to deal with the issues.  Page! 7    192  June 19, 2018 Regularl Meeting Budget Revisions: Amendment #18-09 Date: Dept Head Signature Purpose:  Rebecca presented the following budget revisions for the Board to review.  June 7,2018  Department: Recreation  ADJUST BUDGET TO ACCOUNT FOR INSURANCE REIMBURSEMENT FOR POOLWATERI FEATURE MOTOR DAMAGED BYI EQUIP FAILURE (MURATIC ACIDI PUMP BURST ANDLEAKED INTO POOL WATER FEATURE MOTOR  DESTROYING WIRING, SEALS & COILS)  Revenue; Account Number 10-350-3342 Expense: Account Number 10-620-2160 10-660-5900  Current Change to Amended  Account Title Miscellaneous Revenue Total  Budget 1500 $  Budget $ 1,800 $ 1,800 $ 1,800 $  Budget  Current Change to Amended $ 2,500 $ 2,800 $ 5,300 $ 43,453 $ (1,000) $ 42,453  Account Title Mtce/Rep Equipment Contingency  Budget  Budget  Budget $ $ $ $ $ $  Total  $ 45,953 $ 1,800 $ 47,753  Budget Revision #18-10 FY 2017-2018  Budget 17-18 Budget Revision Revised 17-18 Budget  EXPENDITURES ADMIN 10-420-1020 Salaries  79,147  100  79,247 Page 8    193  June 19, 2018. RegularMeeting 10-420-1030 401k Contributions 10-420-1050 FICA 10-420-1055 Medicare Tax 10-420-1090 Other Fringe Benefits  2,417 5,016 1,173 18,500 155,498 77,566 138,800  25 25 25 -8,175 -8,000 1,000 1,000  2,442 5,041 1,198 10,325 0 147,498 78,566 139,800  Total Administration  Finance 10-440-1020 Salary  Total Finance  Tax Collection 10-460-1020 Salaries 10-460-1025 Salary OT 10-460-1030 401k Cont 10-460-1050 FICA Taxes 10-460-1055 Medicare Taxes 10-460-1070 NCI Retirement  49,975 2,256 1,544 3,196 747 3,861 79,179 477,968 806,450 105,221 5,361 6,650 1,555 8,846 157,603  1,000 1,000 100 200 50 300 2,650  50,975 3,256 1,644 3,396 797 4,161 81,829  Total Tax Collection  Law Enforcement 10-510-1020 Salaries Resource Officer 10-511-1020 Salaries 10-511-1030 401k Contributions 10-511-1050 FICA Taxes 10-511-1055 Medicare Taxes 10-511-1070 Retirement  -7,750 -7,750 6,700 250 300 100 400 7,750  470,218 798,700 111,921 5,611 6,950 1,655 9,246 165,353  Total Law Enforcement  Powell Bill Funds 10-570-1020 Salary 10-570-1030 401k Contributions 10-570-1050 FICA 10-570-1055 Medicare 10-570-1070 Retirement  25,374 779 1,610 377 1,947 153,707  1,000 25 50 25 50 1,150  26,374 804 1,660 402 1,997 154,857  Total Powell Bill Funds  Landscaping 10-600-1020 Salaries  32,409 57,124  1,000 1,000  33,409 58,124 Page 9  Total Landscaping    144  June 19, 2018. Regular Meeting 10-620-1020 Salaries & Wages  Recreation  89,276 358,597 40,117 215,187 3,035,144  1,700 1,700 500 500 0  90,976 360,297 40,617 215,687 3,035,144  Total Recreation  HUB  10-630-1020 Salaries  Total HUB  TOTAL EXPENDITURE BUDGET  Amendment:18-11  Town of Hudson Budget Amendment  Date: Purpose: Revenue: 9R Account Number 10-350-3342  May 15, 2018  Department; Pplice Department Dept Head Signature  lm  Purchase'of bodyçameras with Walmart grant  Current Budget 1500  Change to Amended Budget  (2:250) $ A  Account Title Miscellaneous Revenue  Budget (750) $ $ $ $  Total  $  Expense:, Account Number 10-510-2330  Current Budget $.  Change to Amended Budget 6,000 $ 2,2501 $  Accoynt Title Dept Supplics-Law  Budget 8,250 $ $ e $  Page 10    145  June 19, 2018. Regular Meeting Budget Revision #18-12 FY 2017-2017  Budget1 17-18 Budget Revision Revised 17-18 Budget  REVENUES  10-360-7700 HUB Dinner Theatre Ticket Sales  60,000 3,035,144  1,375 1,375  61,375 3,036,519  TOTAL REVENUE BUDGET  EXPENDITURES Gov. Bd  10-410-2140 Travel & Trainng 10-410-2570 Miscellaneous  3,500 7,000 31,539  -1,000 1,000 0  2,500 8,000 31,539  Total Govn Board  Finance  10-440-2160 Mtce/Rep Equip 10-440-2450 Contracted Services 10-440-2570 Misc 10-440-2580 Credit Card Fees  500 9,850 23 3,000 138,800  -500 300 400 -200 0  0 10,150 423 2,800 138,800  Total Finance  Tax Collection 10-460-2160 Mtce/Rep Equip 10-460-2220 Equip Lease Purchase 10-460-2260 Advertising 10-460-2330 Dept Supplies 10-460-2450 Contracted Services 10-460-2530 Dues & Subscriptions 10-460-2570 Miscellaneous 10-460-2580 Motor' Veh Collection  250 900 1,000 1,510 1,500 300 200 3,700 79,179  -250 -200 -180 500 100 -70 -200 300 0  0 700 820 2,010 1,600 230 0 4,000 79,179  Total Tax Collection  Law Enforcement 10-510-2140 Travel & Training 10-510-2160 Mtce/Rep Equip 10-510-2180 Mtce/Rep Auto/Truck 10-510-2220 Equip Lease Purchase 10-510-2310 Auto Supplies 10-510-2360 Uniforms 10-510-2370 Sales Tax 10-510-2450 Contracted Services  6,000 800 10,000 5,600 2,000 9,000 1,000 11,200 806,450  -1,240 -400 2,400 -400 -2,000 540 700 400 0  4,760 400 12,400 5,200 0 9,540 1,700 11,600 806,450 Page 11  Total Law Enforcement    196  June 19, 2018 Regularl Meeting Public Works 10-550-2130 Electrical 10-550-2150 Mtce/Rep-Grounds 10-550-2180 Mtce/Rep-Auto 10-550-2270 Gasoline  4,000 2,000 3,500 2,800 82,030 1,820 1,300 3,000 3,000 257,879 5,550 3,950 153,707  800 600 -600 -800 0 500 400 -400 -500 0 700 -700 0  4,800 2,600 2,900 2,000 82,030 2,320 1,700 2,600 257,879 6,250 3,250 153,707  Total Public Works  Street Dept 10-560-1025 Salary Overtime 10-560-2130 Utilities 10-560-2150 Mtce/Rep Bldg 10-560-2160 Mtce/ Rep Equip  Total Street Dept  Powell Bill Funds 10-570-2160 Mtce/Rep Equip 10-570-2200 Batteries Tires Tubes  Total Powell Bill Funds  Recreation 10-620-2100 Telephone 10-620-2155 Landscaping 10-620-2160 Mtce/Rep Equipment 10-620-2333 Senior Citizens 10-620-2343 Prog Supplies-Indoor Soccer 10-620-2345 Prog Supplies-Wresting: 10-620-2450 Contracted Services- Rec 10-620-2451 Contracted Services-Basketball 10-620-2452 Contracted Services-Outdoor 10-620-2453 Contracted Services-Indoor: S 10-620-2455 Contracted Services-Wiresting: 10-620-2481 Purchases for Resale 10-620-2570 Miscellaneous 10-6203760 HUB  3,200 4,000 5,300 1,500 900 300 5,000 4,000 1,000 720 350 3,600 2,000 8,000 358,597 3,000 6,000 4,000 215,187  600 350 900 -550 -338 -300 850 -1,157 -352 -240 -350 2,000 -908 -505 0 -350 250 100 0  3,800 4,350 6,200 950 562 0 5,850 2,843 648 480 0 5,600 1,092 7,495 358,597 2,650 6,250 4,100 215,187  Capital Outlay Other Total Recreation  10-630-2260 Advertising 10-630-2330 Supplies 10-630-2450 Contracted Services  Total HUB  DINNER THEATRE 10-635-2335 Meals Dinner Theatre 10-635-2338 Music  23,100 0  3,100 35  26,200 35 Page 12    147  June 19, 2018 Regular Meeting 10-635-2340 General Supplies 10-635-2342 Set Supplies 10-635-2350 Postage 10-635-2360 Advertising 10-635-2380 Credit Card Fees  1,500 2,700 2,000 1,000 1,200 0 3,035,144  820 -800 -800 -1,000 20 1,375 1,375  2,320 1,900 1,200 0 1,220 1,375 3,036,519  Total Dinner Theatre TOTAL EXPENDITURE BUDGET  Amendment #13 Date: Department: Dept Head Signature Purpose:  June 15,2018 Recreation/Law Enforcement  Insurance Reimbursement: Rec-Muratic Acid pump malfunctioned and dripped muratic acid into pool features pump destroying wiring. $1981.53. Patrol vehicle  #431 involved in accident $4092.45  Revenue: Account Number 10-350-3342  Current Budget 3300  Change to Budget $ 6,075 $ 9,375  Amended Budget $ $ $  Account Title Miscellaneous Revene  Total  $ 6,075 $  Expense: Account Number 10-620-2160 10-510-2180  Current Budget $  Change to Amended Budget 6,200 $ 1,982 $ 8,182 $ 12,400 $ 4,093 $ 16,493  Account Title Mtce/Rep Equipment Mtce/Rep Vehicle  Budget $ $ $ $ $ $  Total  18,600 $ 6,075 $ 24,675  Amendment #14 Date:  June 15, 2018  Department: Law Enforcement  Page 13    193  June 19, 2018 Regular Meeting  Purpose:  Record Receipt of Governor's Highway Safety Grant proceeds for 1/2 cost of 2018  Ford Interceptor #3996  Revenue: Account Number 10-340-3352  Account Title Public Safety Grant  Current Change to Amended  Budget 0  Budget $ 17,500 $ 17,500  Budget $ $ $  Total Account Title Capital Outlay, Vehicles  $ 17,500 $  Expense: Account Number 10-510-3750  Current Change to Amended 88,000 $ 17,500 $ 105,500  Budget  Budget  Budget $ $ $ $  Total  88,000 $ 17,500 $ 105,500  Motion: (Ann Smith/jonathan Greer) to approve the budget revisions/amendments as presented.  Unanimously approved.  Resolution for Building Reuse Grant- Overdraft Pizzeria - Michael Kilby:  Rebecca presented the following letter from the Caldwell County EDC concerning al Building Reuse Grant application for Overdraft Pizzeria in] Hudson (Mike Kilby, Foothills BBQCompany, LLC.).  Economic Development Commission ofCaldell County. June7,2018 Rebecca Bentley, Manager Town of Hudson 550 Central Street Hudson, North Carolina 28638 Authorizing Resolution Dear Rebecca;  OLgon  1909 Hickory Blvd., SE PosiOfice Box 2888* Lenoir, North Carolina 28645 (828)7 728-0768- Fax (828) 726-8926* www.aldweledcos  Re: Overdraft Pizzerial Building Reuse Grant-525,000  The EDC continues tos work with Mike Kilby regarding the Bullding Reuse Grant application  for Overdraft Pizzeria in Hudson.  Page 14    199  June 19, 2018 Regular Meeting  The Building Reuse program now generally limits restaurants to grants of $25,000. Mr. Kilby has submitted the required start-up business plan and supporting documentationt to the North Carolina Department of Commerce, Construction and Building Reuse project çosts are estimated at $76,900 and willl be included int the application.. Atotal of7 new, full- The EDC hopes to complete the application for the, June 29, 2018 grant application cycle for an award decision on August 23, 2018. This grant requires the Town of Hudson serve as the applicant and provide a 5% local match totaling $1,250.00 for this project, Please find enclosed an Authorizing Resolution for the Town of Hudson to consider during its June council meeting, Ifyoul have questions or need more information, please let me  time jobs are projected as part oft the project,  know. Verytrulyyours,  Deborah Murray Executive Director  ORr  Rebecca commented that as mentioned in the letter from Deborah Murray, the' Town would serve as the applicant and would provide a 5% local match totaling $1,250.00. Rebecca commented that the Town has Rebecca presented ai resolution for thel Board's support of thej project, along with thel Board's agreement to Motion: (Bill Warren/Rick Shew) to adopt the resolution in support of the Overdraft Pizzeria project and Building Reuse Grant application, with the Town serving as the applicant. Unanimously approved.  participated in several building reuse grants over the years. formally serve as the applicant for the Building Reuse grant.  Building Reuse Program Inçentive Authorizing Resolution  Overdraft Pizzeria Economic Development Project Whereas, Town of Hucson officials and Deborah Murray, Exeçutive Director of Caldwell County Economic Development Commission, are currently working with Mike Kilby, owner of Foothills BBQ Company, LLC, dba Overdraft Pizzeria, to renovate a vacant former bank building in Hudson for use Whereas, the project is potentially eligible for a North Carolina Department of Commerce Building Reuse grant to assist inr renovations to the vacant building and resulting new full-time jobs Whereas, the North Carolina Department of Commerce Program regulations require al local government to serve: as the official project applicant and provide a! 5%1 local government match to  as a restaurant establishment, and  to! be created, and  15 ige  the Building Reuse grant, and    300  June 19, 2018 Regular Meeting  Whereas, the Town of Hudson elected officials and" Town Managerare aware ofa and support Whereas, the Town of Hudson approves a! 5% local government grant match for this project as Whereas, the Hudson Town Council strongly supports this business location ini the Town, Now Therefore Be It Resolved, the Hudson Town Council agrees to formally serve as applicant on behalf of Foothills BBQ Company, LLC, dba Overdraft Pizzeria, for a Building Reuse grant and authorizes the submission ofa a formal grant request with appropriate signaturesand  the various Building Reuse program requirements, and described in the formal grant application, and  certifications by Mayor. Janet Winkler and: successors 50 titled.  Adopted this, 19 day of June, 2018,  ATTEST  OamwbCagon) Tamra T. Swanson, Town Clerk  CHLAae  Janet H. Winkler, Mayor  Adopt Ordinance Prescribing Procedures for Disposing of Personal Property Valued at less Rebecca presented an ordinance which would authorize the Budget Officer (Town Manager) to declare items with a value of] less than $30,000 surplus. Rebecca commented that waiting tol have equipment declared surplus and then auctioned on GovDeals can sometimes be al lengthy process, and the departments often need a faster turnover to replace the equipment. Rebecca presented the following example: Recreation Director, Chuck Raby, has asked for ai new tractor in the FY 2018-2019 Budget Year. If Chuck's old tractor could be declared surplus by the Budget Officer (Town Manager) instead of] having to bel brought before the Board, it could possibly be traded instead of sold, which could save money ini the budget. Rebecca commented that this policy would also include the surplus of vehicles. Rebecca stated that this policy is suggested by thel NCSchool of Government, and although the Board would not be making the initial decisions for the sale of the items, the Board would be made aware of the items that are surplused and sold. If an items is to be donated for some: reason, that decision would still Larry Chapman asked if $30,000: is the purchase price of the item, and he wanted to know if the amount Rebecca stated that $30,000 would be the purchase price of thei item, and this amount could be changed in the future. Rebecca commented that the decision whether or not to approve this ordinance is totally at the Board's discretion; however, Chuck Raby has requested that aj pool slide hel has in storage be declared surplus. Ift the Ordinance is adopted, she said she would declare the slide surplus soi it can be sold.  Than $30,000:  have to bel brought before the Board for approval.  could be changed if necessary.  Page 16    0o/  June 19, 2018. Regular Meeting  Motion: (Barry Mitchell/Larry Chapman) to adopt the Ordinance givingauthority to the Budget Officer (Town Manager) to declare property items valued at less than $30,000 surplus when the items are: no  longer of any use to the Town. Unanimously approved. The Ordinance was approved as follows.  ANORDINANCE: PRESCRIBING PROCEDURES PERSONAL PROPERTY VALUED AT LESS THAN: $30,0001  FOR DISPOSING OF  BEI IT ORDAINED by thel Board of Commissioners of the' Town ofl Hudson:  Section 1. The Town Manager/Budget Officer is hereby authorized to dispose of any surplus personal property owned by the' Town of Hudson whenever he or she determines, inj his or her discretion,  that:  (a) the item or group of items has ai fair market value of] less than thirty  thousand dollars ($30,000.00);  (b) the property is no longer necessary for the conduct of public business; and,  (c) sound property management principles and financial considerations indicate that the interests of the Town ofl Hudson would best be served by disposing of the property.  Section 2. The Town Manager may dispose of any such surplus personal property by any means which he or shej judges reasonably calculated to yield thel highest attainable sale price ini money or other consideration, including but notl limited to the methods of sale provided in Article 12 of N.C. Gen. Stat. Chapter 160A. Such sale: may be public or private, and with or without notice and minimum waiting  period.  Section 3. The surplus property shall be sold to the party who tenders the highest offer, or exchanged for any property or services useful to the Town ofl Hudson if greater value may be obtained in that manner, and the Town Manager is hereby authorized to execute and deliver any applicable title documents. If no offers are received within ai reasonable time, the' Town Manager may retain the property, obtain any reasonably available salvage value, or cause it tol be discarded. No surplus property may be donated to any individual or organization except by resolution of the Board of Commissioners.  Page 17    003  June 19, 2018 Regular Meeting  Section 4. The' Town Manager shall keep ai record of all property sold under authority of this Ordinance and that record shall generally describe the property sold or exchanged, to whom it was sold or with whom exchanged, and the amount of money or other consideration received for each sale or exchange.  Section 5. This Ordinance is enacted pursuant to the provisions of N.C. Gen. Stat. S 160A-266(C).  Section 6. This Ordinance shall become effective upon adoption.  Adopted this 19th day of] June, 2018.  ft Khkls  Mayor Janet Winkler  ATTEST:  ami  emseramral T. Swanson, Town Clerk  Approved as to Form:  Tuttle, Town Attorney  Canauplicttlonmn  Discuss Establishment of Steering Committee for HUB Improvements:  Janet discussed the possibility of establishing a Steering Committee for improvements to thel HUB. Janet explained that a steering committee is a body within an enterprise that supports the steering of its actions. Its main concern is making strategic decisions concerning future realization of the enterprise's! investment projects. It makes decisions/recommendations about which of the presented projects will be realized, and which will: not. Janet commented that the HUB Steering Committee would be comprised of community volunteers and others appointed by the Board of Commissioners tol help develop a strategy and aj process for future improvements to the HUB. The HUB Committee wanted to have direction from the Board of Ann reviewed names that havel been suggested as potential members for the Steering Committee.  Commissioners before anyone is asked to serve.  Page 18    303  June 19, 2018. Regular Meeting  Janet commented that these individuals have been instrumental in working with Hudson on different projects. Att this point, the Board is only being asked for approval to establish a Steering Committee. A  mission statement would be established after the Committee is established. Rebecca asked how many members would be serving on the Steering Committee.  Ann suggested that Committee consist of at] least 121 members, some in-Town residents and some out-of- Bill Warren stated that hel hopes the Committee would consist of people whol have interest in the betterment  Town residents.  of Hudson whether they are citizens of the Town or not.  Rick asked that ai membership number be established for the Committee. "exo officio member" appointed from the HUB Committee.  Ann suggested 121 members- -7in-Town members and 5 members with vested interests in Hudson, plus an  Jonathan asked if the "ex officio member" would be counted in with the 12: members. Ann stated that the "ex officio member" would bei in addition to the 121 members. Committee would then bring recommendations to the Board for consideration.  Bill Warren stated that the purpose of the Steering Committee is to guide the HUB Committee. TheHUB Motion: (Rick Shew/Larry Chapman) to establish a Steering Committee for HUB improvements with1 12 members serving on the Committee, the majority of which being in-Town Citizens. Thel HUB Committee will present names of citizens to thel Board of Commissioners for approval, and an' "ex officio member" will be appointed from among the members of the HUB Committee. Unanimously approved.  Public Comment & Informal Discussion:  Ribbon Cutting at Farmer's Home Furniture -] June 28th: Janet requested that the Board Members not able to attend the ribbon cutting ceremony gol by and introduce themselves and welcome Farmer's  Home to' Town. Monthly Financial Reports: TOWN OF HUDSON MONTHLY FINANCIAL REPORT May 2018 SUMMARY OF CASH ACCOUNTS Cash/Checking NC Capital Management Trust CD- Capital Bank CD- First Citizens Bank REVENUES EXPENDITURES NOTES: through: January,  Current Month* Last Month** 61,406 $ 1,502,222 $ 101,358 $ 101,196 1,766,182 BUDGET 2017-18 ACITIVITY 3,033,344 3,033,344  $  200,958 1,425,551 101,358 101,196 1,829,063 ACTIVITY THIS MONTH TODATE 116,178 $ 2,634,377 214,242 $ 2,416,778  BALANCE 398,967 B6,04 616,566 79.67  Property tax bills were mailed mid-August. The majority of property tax and solid waste collections occur during November Three month lag ins salest tax distribution. The first monthly distribution for FY: 2018 is reflected in the October report. Most state-shared revenues are distributed quarterly, The first and second distribution for Powell Bill has been received,  Sales Tax revenue is 4.1% increase over this time 2017. Majority of annual insurance premiums paid in July, Does notn reflect monthly adjustinge entries "*Reflects Monthly Closing Entries  9    304  June 19, 2018 RegularA Meeting 06/15/18 11:33:11 Fiscal! Month Range:li-i (U2) Account Description TOTALGOVERNINGI BOARD TOTAL/ ADMINISTRATION TOTALF FINANCE TOTAL1 TAX COLLECTION TOTALI LEGAL TOTAL PLANNING TOTAL AW ENFORCEMENT TOTAL RESOURCE OFFICER TOTALI PUBLIC WORKS TOTAL STREET TOTAL POWELL BILL TOTAL SANITATION TOTALI LANDSÇAPING TOTALF PARKS &RECREATION CULTURAL SALARIES &WAGES-PT TOTALI RECREATION OPTIMIST TOTALH HUB DEPT (635)! HUBI DINNER1 THEATRE HUB DINNER" THEATRE TOTALI HUBI DINNER THEATRE TOTAL DEBT SERVICE TOTAL CONTINGENCY TOTALF FUND (10) GENERALFUND  Fiscal Ycar:2018  Encumbrances & Expenditure Statement Periodi Endingi Muy 31,2018 10 GENERAL FUND Budget Activity 29,319,00 1,370,97 210,113.00 6,383.08 148,170,00 6,829,79 83,767,00 5,953,15 12,000.00 0,00 53,500,00 7,389,23 932,699,00 104,013.24 157,603.00 10,312.37 94,975,00 4,852.50 263,964.00 17,346,66 218,605,88 178,959,00 2,958.64 139,620.00 9,953,80 58,693,00 4,568.06 377,090,00 24,008,13 35,300,00 0,09 0,00 0.00 0.00 0.00 171,012.00 8,307,45 63,882,00 -5,57 0,00 0,00 31,678,00 0.00 3,033,344,00 214,241.50 2,416,778,43  (ALL) Alll Depariments  Expenditure Encumbrance Unecumbered %  Account! No 10-410-1020 10-420-1020 10-440-1020 19-450-1020 10-470-1044 10-490-1020 10-510-1020 10-511-1920 10-550-1020 10-560-1020 10-570-1920 10-580-2110 10-600-1920 10-620-1020 10-621-2600 10-622-1021 19-624-2130 10-630-1020 10-635-1020 10-640-4800 10-660-5900  Amount This Period Yeart to! Date Yearto Date Balance Spent  23,212.36 161,465,97 128,265,81 75,762,39 8,478.11 41,451,38 795,458,43 146,257.39 71,279,75 61,245,13 105,560,44 47,935.86 289,413,52 32,279.41 0,00 0.00 147,756,67 62,349,93 0,00 0,00  0,00 0.00 0.00  6,106.64 79,17 0.00 48,647.03 76.84 0,00 19,904.19 86,56 8,904,61 90.44 3,521.89 70,65 0,00 12,048.62 77,A7 0,00 137,249,57 85.28 0,00 11,345,61 92.80 0,00 23,695,25 75,05 0,00 45,358,12 82,81 0.00 117,713,87 34.22 0.00 25,059.56 80,81 0,00 10,757,14 81,67 0.00 87,676,48 76,74 0,00 3,020,59 91,44 0,00 0,00 0,00 0,90 0,00 23,255,33 86,40 0.00 1,532.07 97,60 0.09 584,887,57 80,51 0,00 0.09 0,00 0.00 31,678.09 0.00 0.00 616,565,57 79,67  0.00 0.00  3,001,566,00 214,241,50 2,416,778.43  06/15/18 11:07:56 Fiscal Month Range:11-11 (U2) Account Description TOTALI LOCAL1 TAXES CABLETVFRANCHISEI FEES BEERAWINETAX TOTALSALESTAX TOTAUILIYANCBETMA RESTRICTED! INGOVERNMENTAL TOTAL, PERMITSAFEES RECREATIONI REVENUES LEASE REVENUE HUB HUBF REVENUE SALES GENF FUNDI INVESTMENT EARNINGS CELL TOWER REVENUE FUND BALANCEAPPROPRAION TOTAL FUND (10) GENERALFUND  Fiscal" Year:2018  Revenue Statement Period! Ending: May31,2018 10 GENERAL FUND Estimated Revenue 1,202,100.00 36,500,00 17,250,00 870,200,00 206,000,00 277,903,00 134,700.00 75,300.00 33,600,00 100,500,00 0,00 3,000.00 18,332,00 57,959,00 3,033,344,00  (ALL)AIID Departmenis  Activity This Period 20,125,98 0,00 17,082.53 59,588,54 0.00 795,21 6,937.44 3,862,50 2,800.00 4,986.00 0,00 0.00 0,00 0,00 116,178,20  Revenue ToDate 1,222,502.64 18,111.28 17,082.53 620,200,15 95,122.37 268,589,35 163,861.79 53,588,56 30,800.00 111,134,40 1,575,00 11,776,43 20,032.25 0.00 2,634,376.75  Uncollected % ToDate Collected -29,402.64 101.69 18,388,72 49,62 167,47 99.02 249,999,85 71,27 110,877.63 46.17 9,313,65 96,64 29,161,79 121,64 21,711.44 71,16 2,800.90 91.66 -19,534.40 110.68 1,575,00 -8,776,43 392,54 -1,700,25 109.27 57,959,00 398,967,25 86,84  Account! No 10-310-3004 10-320-3215 10-320-3310 10-320-3221 10-330-3324 10-340-3316 10-350-3100 10-360-6310 10-360-6000 10-360-7000 10-370-6310 10-380-3831 10-380-3834 10-390-3990  0.00 0,00    a05  June 19, 2018 Regular Meeting  Kiddie Car Parade -J July 4th: Line up at The HUB at 9:30 am - Parade at 10:00 am. The Parade goes Memorial Brick Ordered for R.C. Haire: Town Resident and Former Town Commissioner, R.C.] Haire passed away on May 31st. Onl behalf of the Board, a memorial brick was ordered and will be placed in Janice Beck named Employee of the Year: Rebecca stated that Janice Beck was named Employee of the Update on Horizon's Building: Carroll stated that thel bid for the Horizon's Building is currently in the upset bid process. He estimated that thel bid process should be complete and the offer accepted by the  from TheHUB tol Redwood Park Pool for Free Swim.  Windmill Park inj memory of] R.C.  Year at the. Annual HCDA Employee Luncheon held on' Thursday, June 14th.  end of] June. Adjournment:  Motion: (Bill Warren/Larry Chapman) to adjourn the meeting. Unanimously approved.  Coa GMrse Tamra T. Swanson, Town Clerk  Page 21    BLANKPAGE