TOWN OF HUDSON REGULAR MEETING  May 15, 2018 In Attendance:  Members Present: Mayor Janet Winkler, Commissioners: Larry Chapman, Jonathan Greer, Barry Others Present: Town Manager, Rebecca Bentley, Chief of Police, Andy Day, Chief of Police-Elect, Richard Blevins, Town Planner, Teresa Kinney, Town Clerk, Tammy Swanson, and' Town Attorney,  Mitchell, Rick Shew, Ann Smith and Bill Warren  Carroll Tuttle Call to Order:  Mayor) Janet Winkler called the May meeting to order, and Commissioner Bill Warren led the audience in  the Pledge of Allegiance and opening prayer.  Discuss/Adjust Agenda:  Mayor Winkler presented the May agenda and the following additions were: requested: Add: Item 5a - Approve Resolution -1 Bicycle/Pedestrian Planning Grant Project  Add: Item 7a -Introduction of New Police Chief  Motion: (Bill Warren/onathan Greer) to adopt the agenda as amended. Unanimously approved.  Review Request for Façade Grant- - Throneburg:  Rebecca stated that we. have received ai request from Mr. Larry Throneburg for a Façade Grant. Rebecca explained that the Town has funds available ini thel budget for Façade Grants tol help renovate our downtown businesses, and Mr. Throneburg is planning to rebuild the awning on the front of the former Throneburg Store building located on Main Street. Rebecca stated that there is an application process for the grant; however, according tol Mr. Throneburg hel has a contractor that can dot the work now that may not be available ifl hel has to wait long for the grant funding. Rebecca estimated that the grant process Rebecca briefly reviewed the grant application process. Qualifying projects are eligible for a grant at a minimum of $5001 but not more than $2500 per building on a 50/50 matching, reimbursement basis. At the discretion of the Town and based on the application received, larger grants may be considered on a case- by-case basis. Larger grants can only be considered when the investment is larger than $5,000. Rebecca stated that Mr. Throneburg has submitted an estimate cost of $8,750 for replacement of the awning. She stated that according to our grant process, since thej project is greater than $5,000, thel Board has the option of funding 50% of the cost or $4,375. Rebecca added that Mr. Throneburg commented that this renovation would actually be upgrading 3 store fronts. Mr. Throneburg also commented that for the building to get historical credits, the awning would have tol bel build back to its original state. Motion: (Rick Shew/Ann Smith) to fast track thel Façade Grant Application as requested by Mr.  could take up to a couple of months to complete.  Throneburg, and approve the Grant for $4,375. Unanimously approved.    May 15, 2018 Regular Meeting  Approve Resolution - Bicycle/Pedestrian Planning Grant Project:  Rebecca stated that the Town has been awarded an NCDOT Bicycle and Pedestrian Planning Grant, which is aimed atl helping us figure out thel best way for pedestrians and bike riders to get around Town. Rebecca commented that most of our recreational activities are conducted on the east side of Town, while Rebecca discussed the administration of the grant, and she explained that wel have the option of either administering the grant ourselves or entering into a contract with thel NCDOT for them to administer the grant for us. She commented that the staff prefers the NCDOT to administer the grant. Our contact would be Teresa Kinney, our Town Planner, plus Teresa would also serve on a steering committee for the Rebecca presented a resolution to support the Town entering into an agreement with the NCDOT for Motion: (Ann Smith/Bill Warren) to enterinto a contract with thel NCDOT to administer the Pedestrian/Bicycle Planning Grant for the Town and to adopt the resolution supporting the agreement.  our residential section is mostly located on the west side of Town.  grant.  administering the grant.  Unanimously approved.  The resolution was adopted as follows.  RESOLUTION  WHEREAS, in accordance with G.S. 136-66.2,1, the N.C. General Assembly requires each: municipality,  with the cooperation of the North Carolina Department of Transportation (the "department") to develop a comprehensive transportation plan that will serve present and  anticipated travel demand; and  WHEREAS, the department has initiated aj program to encourage the development of comprehensive  municipal bicycle plans and pedestrian plans; and  WHEREAS, to encourage the development of comprehensive local bicycle plans and pedestrian plans,  the department's division of bicycle and pedestrian transportation (DBPT) and the transportation planning branch (TPB) have created a matching grant program to fund plan  development; and  WHEREAS, the department and the Town of Hudson have agreed that a comprehensive plan is needed  to evaluate and identify critical municipal needs for planning and/or implementation of  bike and pedestrian plan improvements; and  Page 2    May 15, 2018 Regular Meeting  WHEREAS, the Town of Hudson desires to enter into aj municipal agreement with the department  whereby the municipality and the department shall develop al bike and pedestrian comprehensive plan (estimated cost of the project is $40,000); and  WHEREAS, the department shall provide the Town of] Hudson ninety percent (90 percent) of the actual  project costs, in an amount not to exceed $36,000 as approved by the department's! board of  transportation; and,  WHEREAS, the' Town of Hudson shall provide the department with ai funding match for ten (10  percent) of the actual project costs; and  WHEREAS, the department shall reimburse the municipality for any overpayment of actual project  costs.  NOW, THREFORE, BEI ITF RESOLVED, that this project isl hereby formally approved by the Board of  Commissioners of the Town of] Hudson, and that the Mayor and Town Clerk of this municipality are. hereby empowered to sign and execute the agreement with the  department.  Adopted this the 15th day of May, 2018.  Sut - Wkl  Jaret] H. Winkler, Mayor  ATTEST:  Gou  Tamra T. Swanson, Town Clerk  Budget Amendment - NCDOT Bicycle/Pedestrian Planning Grant 10% Match:  Rebecca presented the following budget amendment for the 10% match of the project costs for thel NCDOT Motion: (Ann Smith/Bill Warren) to adopt the budget amendment as presented for the 10% match for  Bicycle/Pedestrian Planning Grant.  the NCDOT Bicycle/Pedestrian Planning Grant. Unanimously approved.  The amendment was approved as: follows:  Page 3    May 15, 2018 Regular Meeting  Town of Hudson Budget Amendment  Date: Department: Planning Dept Head Signature Purpose: Revenue: Account Number  May 15, 2018  NCDOT Bicycle/Ped Planning Grant 10% Match  Current Budget  Change to Budget  Account Title  Amended Budget  $ $ $ $ $  Total  Expense: Account Number 10-490-1045 10-660-5900  Current Budget  Change to Budget  Account Title Contingency  Amended Budget  Planning Contract $ 35,500 $ 4,000 $ 39,500  $ 47,453 $ (4,000) $ 43,453  $ $ $ $ $ $ $ 82,953  Total  $ 82,953 $  Discussion - Steering Committee for NDCOT Bicycle/Pedestian Planning Grant: Rebecca stated that a steering committee will: need to be appointed as a part of the Bicycle/Pedestrian Planning Grant process. She stated that in order to get a good idea of what is needed in the community, the committee needs toi include representation from the following: board of commissioners, planning staff (Teresa has already agreed to serve), police dept. staff, public works staff, health care givers, elderly  Page 4    May 15, 2018 Regular. Meeting and disabled individuals.  walkers, chamber of commerce staff, physical activity administrator, knowledgeablec cyclist, minorities, Teresa stated that it would probably take a year to a year and al half of meetings to get a project planned,  and then another 61 months after that to get everything going. Barry Mitchell volunteered to serve on the steering committee. Present Proposed FY 2018-2019 Annual Operating Budget:  Rebecca presented the proposed budget for FY 2018-2019. Rebecca reviewed thej proposed budget items in aj power point presentation, and commented that the budget will remain a working document until iti is adopted at the June 19, 2018 Board of Commissioners' meeting. Rebecca commented that thel budget is a balanced budget, and reflects a 6% increase over. last year'sbudget. She added that in] her opinion, this budget is a responsible budget, and she thanked the Board and staff for the work that went into preparing Rebecca stated that a copy of thej proposed budget will be made available to the public for inspection at the Town Hall, and al budget summary will be posted on the Town's website. Rebecca requested that a  the budget.  public hearing be scheduled to discuss/approve the budget at the] June 19th meeting.  Janet stated that she would also like to thank the Board and the staff for the work that has went into preparing the budget. She commented that we all take the taxpayers' money very seriously, and we try to  reflect that by being frugal and conservative with the budget.  Motion: (Larry Chapman/Ann Smith) to call for a public hearing for the] June 19, 2018 meeting to  review and approved the FY 2018-2019 budget. Unanimously approved.  Public Commeny/ntormation Discussion:  Introduction of New Chief of] Police - Rebecca stated that since Chief Andy Day is retiring as of] June 30th of this year, ai new Chief of Police had tol be selected, and Lieutenant Richard Blevins has been selected to fill the spot. Richard has been with the Town for about 18 years, and has for over about the past year been in "Chief" training in anticipation of Chief's] Day's retirement. Rebecca commented that besides thei training for chief, Richard has an Associate's Degree in Criminal Justice. Plus hel knows how the Department operates, and hei is very familiar with our citizens. Richard addressed the Board and stated that he was very humbled tol have the Town Manager's and the Board's confidence: in allowing him to serve as Chief of Police for Hudson. He commented thati it isl bittersweet forl him to be replacing Chief Day whol has been a wonderful friend tol him for many Chief Day stated that he first came to thel Department in 1988 as a. Reserve Officer, and he advanced from there to becoming Chief in 2011. He commented that the quality of people herei in Hudson is different from anywhere else hel has ever been, and he feels] privileged to havel been a part of keeping  years.  Page 5    May 15, 2018 Regular Meeting  them safe over the years. He stated that hel has confidence in thel Richard and the Department hei is A "floating" Retirement Reception hasl been scheduled for May 25th from 11 am -5 5j pm here at the Town Hall to allow residents and working associates of Chief Day's to come by and seel him. Memorial Day Service at' The HUB Larry Chapman stated that the annual Memorial Day Service will bel held at The HUB on Monday, May 28th beginning at 9:00 am. The event is conducted by American Legion Post 392, and the speaker this year willl be Commander Tim Gordon. Hudson Hometown Concert Series - Rebecca mentioned that the Hometown Concert Series is scheduled tol begin Friday, June 1st, and will continue every Friday night through] July 6th. The June 1st concert will feature the "Starlighters" swing band. Rebecca commented that the concerts will be held  leaving behind, but] he willl bej just across thel highway if wei need him.  in) Hickman Windmill Park, and will include a beer garden and food vendors. Closed Session - N.C.G.S. 143-318.11(a)!5) - to discuss a contract:  Janet stated that the Board was going into closed session in accordance with N.C.G.S. 143-318.11(a)5) to Motion: (Jonathan Greer/Barry Mitchell) to go into closed session. Unanimously approved.  discuss a contract.  Return to Regular Session:  Motion: (Larry Chapman/Ann Smith) to return to regular session. Unanimously approved.  Budget Amendment - Offer to Purchase Horizon's Building:  It was the consensus of the Board that a $5,000 deposit would be written, and a budget amendment made to cover the deposit as part of an offer to purchase the Horizon's Building. The Board did agree, however, tol hold off on giving the deposit tol Destin Hall, representative for the School System, until we. have more concrete information from the Caldwell County School System pertaining to the purchase of thel building.  Rebecca presented the following budget amendment for the deposit.  Town of Hudson Budget Amendment  Date: Dept Head Signature Purpose:  May 15, 2018  Department: Administrative  Deposit offer to Purchase Horizons Building  Page 6    May 15, 2018 Regular. Meeting  Revenue: Account Number  Current Budget  Change to Budget  Amended Budget $ $ $ $ $  Account Title  Total  Expense: Account Number 10-420-3760 10-660-5900  Current Budget  Change to Budget  Amended Budget $ $ $ $ $ $ $ 51,953  Account Title Capital Outlay, Other $ Contingency  4,500 $ 5,000 $ 9,500 $ 47,453 $ (5,000) $ 42,453  Total  51,953 $  Motion: (Ann Smith/Larry Chapman) to approve the budget amendment, as presented, for the deposit  for the offer to purchase the Horizon's Building. Unanimously approved.  Adjournment:  Motion: (Rick Shew/Bill Warren) to adjourn the meeting. Unanimously approved.  Tamra T. Swanson, Town Clerk  Page 7