TOWN OF HERTFORD Regular Session Meeting (In Person/ Zoom) Monday, March 14, 2022-6:00 p.m. Horace Reid Community Center, 305 W Grubb Street  The Council of the Town of Hertford held a Regular Session Meeting at the Horace Reid Community Center (also by Zoom) on Monday, March 14, 2022 ate 6:00pm.  COUNCIL MEMBERS PRESENT Ashley Hodges, Mayor Pro Tem Jerry Mimlitsch  Connie Brothers (Zoom) Sandra Anderson  COUNCIL MEMBERS ABSENT Earnell Brown, Mayor STAFF PRESENT Ben Gallop, Attorney Aquorum was present. of allegiance.  Janice McKenzie Cole, Interim Town Manager  Mayor Pro Tem Hodges called the meeting to order. The invocation was followed by the pledge Amotion was made by Councilwoman Anderson and seconded by Councilman Mimlitsch to  APPROVAL OF AGENDA amend the agenda as follows:  -On the Consent Agenda delete the minutes from June 3, 2021  -Under New Business delete Item 9d and Add item 9g) Matching Funds and 9h) the  Golden Leaf Flood Mitigation Grant  The motion was approved unanimously with the following voice vote:  Councilwoman Anderson aye Councilman Mimlitsch Councilwoman Brothers Mayor Pro Tem Hodges  aye aye aye  An motion was made by Councilwoman Anderson and seconded by Councilman Mimlitsch to approve the Agenda as amended. The motion passed 4-0 with the following voice vote:  Councilwoman Anderson aye Councilman Mimlitsch Counciwoman Brothers Mayor Pro Tem Hodges CITIZENS CONCERNS  aye aye aye  Frank Norman addressed Council and said that he got aid for our community with no Town of Hertford resources and that that property was being illegally held by the Town and he  demanded that it be released. His written statement is attached.  1    DOT CONSTRUCTIONICON/CONTINGENCY AGREEMENT (S-BRIDGE TRUSS) Ar motion was made by Councilman Mimlitsch and seconded by Councilwoman Anderson to approve the contract proffered by DOT setting forth the agreement and understanding with regard to the S-Bridge Truss. The motion passed unanimously 4-0 with the following voice vote:  Councilwoman Anderson aye Councilman Mimlitsch Counciwoman Brothers Mayor Pro Tem Hodges NO-WAKE ZONE  aye aye aye  AI motion was made by Councilman Mimlitsch and seconded by Counciwoman Anderson to approve the resolution to the County to request the expansion of the Perquimans River no-wake  zone. The motion passed unanimously 4-0 with the following voice vote:  Counciwoman Anderson aye Councilman Mimlitsch Counciwoman Brothers Mayor Pro Tem Hodges ELECTRIC SMART METERS  aye aye aye  A motion was made by Counciwoman Brothers and seconded by Counciwoman Anderson to approve the Nexgrid/Nex Gen/ Edmunds Contracts for the purchase and installation and software for the electric smart meters. The motion passed unanimously 4-0 with the following  voice vote: Counciwoman Anderson aye Councilman Mimlitsch Counciwoman Brothers Mayor Pro Tem Hodges FRIDAY NIGHT WALKS  aye aye aye  A motion was made by Councilman Mimlitsch and seconded by Counciwoman Anderson to approve the resolution for the Friday Night Stroll events on. June 10th, July 8th and August 12th and requesting that DOT close Church Street between Grubb and Market Streets from 4:30pm to 8:00pm on June 10th and August 12th and from 5:00pm to 9:30pm on July 8th. The motion  passed unanimously 4-0 with the following voice vote:  Counciwoman Anderson aye Councilman Mimlitsch Counciwoman Brothers Mayor Pro Tem Hodges  aye aye aye  At the request of Manager Cole a motion was made by Councilman Jerry Mimlitsch and seconded by Councilwoman Brothers to table the Budget Amendments until the end of the New Business. The motion passed unanimously 4-0 with the following voice vote:  Counciwoman Anderson aye Counciman Mimlitsch Counciwoman Brothers Mayor Pro Tem Hodges  aye aye aye  2    DEBRIS MONITORING AND MANAGEMENT  Perquimans County EMS in preparation for the Hurricane season is requesting that the Board 1) Authorizing the Town Manager to sign a Notice to Proceed, as needed, for Debris 2) Authorizing Perquimans Emergency Management to sign the Letters of Intent with the primary contractors to initiate operational preplanning efforts with each vendor, to take The primary, secondary & tertiary vendors have been selected as part of the bid process for The motion was made by Councilman Mimlitsch and seconded by Counciwoman Anderson to give the above indicated authorizations. The motion passed 4-0 with the following voice vote:  approved  Management and Debris Removal; and  effect July 1, 2022.  each county, so there is no delay in assistance. Councilwoman Anderson aye Councilman Mimlitsch Counciwoman Brothers Mayor Pro Tem Hodges  aye aye aye  USDA EDA GRANT MATCHING FUND  Mayor Pro Tem reported that we are pursuing a grant through EDA to cover the costs of the construction drawings for the retaining wall for the waterfront project and matching funds of 20% are required. The funds must be committed and unencumbered. The amount of the grant we are seeking is $600,000. The County has agreed to commit to $60,000. The Town has budgeted for matching funds and has $60,000 available for the other half of the matching funds. Councilman Jerry Mimlitsch made the motion to commit the unencumbered amount of $60,000 toward the matching fund for this EDA grant. Councilwoman Brothers seconded the motion. The motion passed 4-0 with no opposition. The voice vote was as followed:  Councilwoman Anderson aye Councilman Mimlitsch Counciwoman Brothers Mayor Pro Tem Hodges  aye aye aye  GOLDEN LEAF Foundation Flood Mitigation Grant  The engineering firm Withers Ravenel has advised that the Town might be eligible for grant money that Golden Leaf Foundation has for flood mitigation. Manager Cole requested that the Town proceed with the Golden Leaf application. The motion to proceed with applying for Golden Leaf Foundation Flood Mitigation Grant was made by Councilwoman Brothers and seconded by Councilwoman Anderson. The motion passed 4-0 and the voice vote was as  follows:  Counciwoman Anderson aye Councilman Mimlitsch Counciwoman Brothers Mayor Pro Tem Hodges BUDGET AMENDMENTS  aye aye aye  The Local Government Commission requires Municipalities on the Unit Assistance List, of which we are one, to provide a budget to actual report on March 15th. Several budget amendments are necessary to balance various line items of our budget. Al list of those budget amendments are attached. Amotion was made and seconded by to approve the attached budget amendments. The motion passed unanimously with the following voice vote:  3    Councilwoman Anderson aye Councilman Mimlitsch Councilwoman Brothers Mayor Pro Tem Hodges  aye aye aye  COUNCIL REPORTS AND OBSERVATIONS  Councilwoman Anderson reported that Jonathan Nixon wants to do EMS training for residents of Hertford. Itwould bet for about 11 to 1.5 hours. It has 4 segments 1) Calling 911;2 2) Stop the Bleed; 3) Hands Only; and 4) How to Administer Norcan. He would like to have a group of 30- 40 people. He will provide the equipment and wants to advertise to everybody. Flyers would be An motion was made by Councilman Mimlitsch and seconded by Counciwoman Brothers to support the free emergency services training. The motion passed unanimously with the  distributed. Suggested time is in the Spring, maybe May.  following voice vote: Councilwoman Anderson aye Councilman Mimlitsch Councilwoman Brothers Mayor Pro Tem Hodges  aye aye aye  Councilman Mimlitsch updated the group about the opening oft the Museum. Counciwoman Brothers stated that on February gth she attended the African American Experience of NC Advisory Board. There are State funds available to help with markers, renovating buildings and tours. She also indicated that plans for the Juneteenth Observance were moving forward. Also, Habitat for Humanities is looking for part-time employees. The store hours are Tuesday, Thursday and Saturday from 9am to 1pm. The Albemarle Commission is sponsoring a Homegrown Leaders Program from May 24th to May 26"h. Also, the Roadside Mayor Pro Tem Hodges (Finance Officer) spoke about assisting with questions from the auditor, He is also working with the EDA grant and the H-CAT Committee. He also mentioned Council's weekend retreat at the end of February. He acknowledged that tonight's meeting is back in Council's Chambers at the Community Center and that the room looks different. He explained that the changes were necessary because the height of the former desk/counter was such that the new Council members had difficulty sitting comfortably. The stage was rotting in the rear due to water damage. Some oft the materials from the old stage were recycled to create this new look and we are now ADA compliant. He also thanked the County, Manager Heath and Clerk Tilley for letting us use the courtroom while our renovations were being completed.  Cemetery needs to be cleaned up.  The announcements were read.  Councilman Mimlitsch and Councilwoman Anderson motioned and seconded, respectively, that  the meeting be adjourned. It passed 4-0 with the following voice vote.  The meeting ended at 7:15pm  4    Madame Mayor, Town Council, Clerk Cole,  Humanitarian aid is loosely defined as material and logistic assistance given to people who need it, particularly in at time ofr natural disaster. When we think of Humanitarian aid, we think of shelter, food, water, and medical supplies. We also usually think of persons over there. assume thaty you all have heard oft the maxim "charity begins at home and then spreads abroad. Afters spending 50 yearsi in ministry, I prefert the bible scripture inl ITimothy! 5:8 Buti ifany provide not for his own, and especially for What does that have to do with this council? In 2020 while I wasi in a meeting in Washington DC Speaker Nancy Poloski crashed our meeting and warned us about the dangers of Covid19. US infections surpassed 20 million with the death toll of 346,000 at the end of that year. Isought outa aid for our community and was able to make meaningful partnerships with several organizations. As all of1 the incumbents are fullya aware this was not a project that the town was involved in. Au contrarelwas made painfully aware that the TOH was not only not involved but no town resources can be used for the purchase, procurement, or distribution ofi it. 1,t therefore, did it underi the auspices of the MULE CDC.I am here to make my! last request to the TOH to release all properties being held illegally by thet town back into my care sol Ican continue working to the benefit oft the region. I will after be leaving this  those of his own house, he denies the faith andi is worse than an infidel.  meeting use every means necessary to get this property. My time is up, andIthank you fory yours. Elder Frank Elvin Norman II    Town of Hertford FY2021-2022 Amendment #1 03.14.2022  BUDGET ORDINANCE AMENDMENT  BE IT ORDAINED by the Governing Board of the Town of Hertford, North Carolina, that the following amendment be made to the annual budget ordinance or the fiscal year  ending June 30, 2022: as follows:  Section 1: To amend the General Fund, the approporiations are to be changed  Account No. 1) 10-4100-0200 Salaries 10-4100-0500 FICA 10-4100-1000 Elections  Decrease $6,944.00 $ - 470.00 $30,000.00 $10,000.00 $4,000.00 $3,900.00 $6,000.00 $10,000.00 $15,000.00 $6,100.00 $3,000.00 $1,300.00 $ 200.00 $ 300.00  Increase  $7,414.00  2) 10-5600-0600 Group Health Insurance 10-4100-0600 Group Health Insurance 10-4100-0400 Professional Services 3) 10-4100-0900 Travel & Training 10-4100-1300 Utility/Electricity 10-4100-0600 Group Health Insurance 10-4100-1100 Operating Expense 4) 10-5600-8100 Landfill Maintenance 10-4100-0600 Group Health Insurance 10-4200-0400 Operating Expense 5) 10-4200-5700 Miscellaneous Expense 10-4200-0600 Group Health Insurance 10-4200-1100 Operating Expense 6) 10-4200-5700 Miscellaneous Expense 10-4200-1300 Utilities 7) 10-4200-3300 Materials and Supplies 10-4200-2600 Advertising 8) 10-4200-3300 Materials and Supplies 10-4200-5400 Liability Insurance  $40,000.00  $13,900.00  $25,000.00  $9,100.00 $1,300.00  200.00 $ 300.00    -2-  Budget Ordinance Amendment #2 cont'd  Account No.  Decrease $1,400.00 $6,000.00 $2,378.00 $ 400.00  Increase $1 1,400.00 $ 6,000.00 $2 2,378.00 $ 400.00  9) 10-5300-1400 Travel & Training 10-5300-1600 Maintenance & Repair Equip. 10)10-5600-0400 Professional Services 10-5600-1100 Operating Expense 11)10-8600-0200 Salaries 10-8600-0500 FICA 12)10-8600-0900 Training & Travel 10-8600-1100 Operating Expense  The budget office has performed a thorough analysis for the year and has determined that these sums can be transferred to better distribute the funds in  line items in the budget.  ADOPTED THISTHE 14THDAY OF MARCH, 2022 2 Ashley Hodges, Mayor Pro Tem  ATTEST:  SEAL  Osike Mknyis Coli ghice McKenzle Colé/Deputy Clerk