Exhibit #IIIA  EASTERN CAROLIN, AVIATION HERITAGE FOUNDATION Eastern Carolina Aviation Heritage Foundation Board of Directors (BOD) Meeting Friday, January 12, 2024  1 MEMBERS PRESENT: Chairman Tom Braaten, Jimmie Green, Guy Nelson, City 2 Commissioner Brenda Wilson, Tim Clark, Richard Hazlett, Mary Beth Fennell, John 3 Langdon. Members via Teams: Barry Fetzer, Rhonda Murray, City Manager Chris McGee,  4 Mark Meno, Adam Persky and Ray Dunn  5 7 9 10 I. 11  6 MEMBERS. ABSENT: Dr. Bill Fortney and Mayor Will Lewis 8 STAFF: PRESENT: Pam Holder, Dianna Vaccarella  CALLTOORDER  12 Chairman Tom Braaten called the meeting of the Eastern Carolina Aviation Heritage 13 Foundation (ECAHF) to order at 8:30 am on Friday, January 12, 2024 in person and via  14 video conferencing, with a quorum present. 16 II. APPROVALOF AGENDA  15 17  18 Chairman Tom Braaten presented the ECAHF Board with the Regular Agenda for their 19 approval. Jimmie Green made a motion to approve the Regular Agenda, as presented,with  20 nodiscussion, the motion carried unanimously. 22 III. APPROVALOF CONSENT, AGENDA  21 23  24 Chairman Tom Braaten presented the ECAHF Board with the Consent Agenda for their 25 review and approval. Mary Beth Fennell made a motion to approve the minutes from the 26 December 8, 2023 Board of Directors Meeting, no discussion, the motion carried  27 unanimously. 28 30 31 32  29 REGULAR AGENDA ITEMS  1. COMMITTEE REPORTS ECAHF Board of] Directors Meeting 01.12.2024  Page 1    33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51  Aircraft Curator Report  Richard Hazlett reported that during the last windstorm two intake plugs, one on the A-4: and one on the A-6, were blown out. Amannequin was acquired for the female uniform and Richard Hazlett stated he needs to do some tailoring to complete for an exhibit. He is preparing to have the display ready for the Gala. Pam Holder provided the Treasurer's Report dated January 8, 2024. She mentioned we have started to get in revenue for the Gala along with a few expenses including the Harrier desk Iimmie Green made ai motion to accept the January 8. 2024 ECAHF Budget Report. With no discussion, the motion  Exhibit Report  Budget Report  model and the coin. carried unanimously.  EXHIBIT #1C  EASTERN CAROLINA AVIATION HERITAGE FOUNDATION  TREASURER'S REPORT January 8, 2024  Revenues:  Contributions 2024 Gala Fundraiser 2023Fly-n Dues/Merbership 2023 Summer Camp Tuition Sales ofl Items 2024 Gala 2023Fly-n Contracted Services Advertising Postage Printing 2024 Summer Camp Suppies 2023 Summer Camp Suppies 2023 Summer Camp Salaries FICAExpense (2023)  381.00 1,000.00 800.00 170.00 675.00 37.00 Revenue Sublotal S (533.95)! (1,214.42) (708.00)! (278.00) (239.93)! (3,734.97)! (788.25), (6,150.0 0O/pa:OrahmD.y (470.48)! Expenditure Subtotal! $  3,063.00  Expenses:  (13,584.05) (10,521.05) 155274.84 144,763.79  Curent FYE Balance Carry Over(FY 2023) Available Balance  $ $ S  52 53 54  Education Committee Report  ECAHF) Board of Directors Meeting 01.12.2024  Page2    55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98  Mary Beth Fennell stated there has been interest in the Summer Camp which the application will go live February 1", 2024. She also reported Annunciation Catholic School had opened a STEM lab and may generate an increase in applicants. Teachers have been emailed regarding curriculum design, but have not  had responses yet. Marketing Report  Will be discussed with Old Business and New Business Will be discussed with Old Business and New Business  Development Committee Report  2. OLD) BUSINESS  A. 2024 Gala: February 23, 2024  Coll Mike Huber will be the speaker with the title "An Aviator's Journey tol Eastern North Carolina". Col Huber has provided a bio and photo Two Title Sponsors, CIVIC FCU and Lockheed Martin have not committed as of yet. WCTI-12 will be working out an "in-kind" sponsorship. Posters have not been printed due to waiting on Printingofmarketing: materialsl has alsol been delayed due tos staffing issues at ABC Printing. The print corrections will be handled in-house and posters with the sponsor logos have been posted on Facebook pages and Asofmeeting date, there have been three commitments for tables sponsors and one Silver Sponsorship. The sponsorship list was included in the packet. Board Members were asked to contact any potential sponsors not Pam Holder stated we are still in need of raffle items. Donations from local businesses for raffle items in the past have included meals, books, and hotel stays. Adam Persky has donated aj plane ride. Tom Braaten reviewed the Marketing Plan and items remaining were discussed. Inner Banks has agreed to do an in-kind donation. "Save the Date" card will be mailed within the next week pending Title Tom Braaten discussed the speaker gift. The Development Committee  forr marketing purposes.  confirmation from Title Sponsors.  websites.  already designated whom they may know.  Sponsorinformation.  recommended a jacket and framed poster. Pam Holder reviewed the website data.  B. Website Analytics  ECAHFI Board of Directors Meeting 01.12.2024  Page3    99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 130 131 132 133 135 136 137 138 139 Date 140  3. NEW BUSINESS  A. Summer Camp Application Release on February 1, 2024 and close on  April 5, 2024  Mary Beth Fennell recommended that scholarships be offered again this year as well as opportunities for the members oft the Boys and Girls Club. Commissioner Brenda Wilson also suggested including Annunciation Catholic School. Gramercy was also discussed. Jimmie Green asked ifwe could increase the number ofs students accepted into the Summer Camp and Mary Beth Fennell stated the teachers felt comfortable with limiting it to. 50. Tom Braaten mentioned the possibility of discussions with Craven County Schools and ECAHF would guarantee up to 10: scholarships for AIG students. There was more discussion, however no action was Commissioner Brenda Wilson questioned ift there would be solicitation ofs sponsors for scholarships. Pam Holder mentioned the advertisement for Summer Camp requests people interested in sponsoring a student to contact ECAHF and previous donors would be contacted again. Pam Holder also stated to the Board to let her know ifBoard Members were aware of anyone or business interested Tim Clark asked if there are a sufficient number of instructors for the Summer Camp and Mary Beth Fennell ensured there would be as it Tom Braaten questioned ifFAA approval would be needed to fly the drones outside. Guy) Nelson stated he would assist with requesting approval, however, due to the size of the drones indoor flights should be prioritized. Safety measures would be discussed as Summer Camp  taken.  sponsorship.  has not been an issue in the past.  dates approach.  129 IV. MEMBER COMMENTS  No additional comments.  The next Board meeting is scheduled for February 9, 2024 at 08:30a.m.  134 V. ADIOURNMENT  With no additional business to discuss, the meeting was adjourned by Chairman  Tom Braaten at 9:32 am.  SEEBEIARY 1PR4 Vvulle  approved:  Tom Braaten, Chairman CaBb  141 Attest: unua  142 Dianna Vaccarella, City of] Havelock Staff ECAHFI Board of] Directorsi Meeting 01.12.2024  Page 4