AGENDA  Henderson City Council Regular Meeting Monday 12 August 2019, 6:00 p.m. 134 Rose Avenue Henderson, North Carolina  R.G.(Chick) Young, Jr. Council Chambers, Municipal Building  Mayorand City Council Members Mayor Eddie Ellington, Presiding Councilmember Marion B. Williams Councilmember Sara M. Coffey Councilmember William Burnette Councilmember D. Michael Rainey City Officials Frank Frazier, City Manager D. Rix Edwards, City Attorney Esther J. McCrackin, City Clerk CALL TO ORDER II. ROLL CALL  Councilmember Melissa Elliott Councilmember Garry D. Daeke Councilmember Fearldine A. Simmons Councilmember George M. Daye  I.  III. INVOCATION AND PLEDGE OF ALLEGIANCE  IV. OPENING REMARKS  In order to provide for the highest standards ofe ethical behavior and' Transparency in Governance as well as provide for good and open government, the City Council has approved Core Values regarding Ethical Behavior' and Transparency in Governance. The Mayor now inquires as to whether any Council Member knows of any conflict of interest, or appearance of conflict, with respect to matters before the City Council. If any Council Members knows of a conflict of  interest, or appearance of conflict, please state so at this time.  Core Value 4: Ethical Behavior: We value the public trust and will perform our duties and responsibilities with the highest levels ofi integrity, honesty, trustworthiness and professionalism. 2 Core Value 10: Transparency in Governance: We value transparency in the governance  and operations oft the City.  12 August 2019. Agenda Page 1 of4    V. ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA  VI. APPROVAL OF MINUTES  a) 8July 2019 Regular Meeting. [See Notebook Tab 1J b) 25July 2019 Special Called Meeting c) 1August 2019 Special Called Meeting  VII. PUBLICHEARING  a) Consideration of Approval of Ordinance 19-21, Amending Zoning Ordinance Article 300B: District Regulations, Section 301B.4 Retail Business (B-1, B-2, B-2A, B-3 and  B-4). (CAF19-41)/See. Notebook Tab 2]  Ordinance 19-21  VIII. PUBLIC COMMENT PERIOD ON AGENDA ITEMS  Citizens may only speak on Agenda items at this time. Citizens wishing to address the Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting. The sign-in form is located on the podium. When recognized by the Mayor, come forward to the podium, state your name, address and if you are a city resident. Please review the Citizen Comment Guidelines that are provided below.3  IX. NEW: BUSINESS  a) Consideration of Approval of Resolution 19-30, Authorizing the Award ofa Contract to Management Solutions for Emergency Services in the Amount of $11,100 for a Fire Department Station and Staffing Study. (CAF19-59) [See Notebook Tab 3]  Resolution 19-30  b) Consideration of Approval of Resolution 19-31, Declaring City Council's Intent to Close Chestnut Alley and Calling for a Public Hearing on the Question. (CAF19-60)  |See Notebook Tab 41 Resolution 19-31  Citizen Comment Guidelines for Agenda Items  Thel Mayor and City Council welcome and encourage citizens to attend City Council meetings andt to offer comments onr matters ofo concern to them. Citizens are requested tor review the following public comment guidelines priort to addressing the City Council. 1) Citizens are requested tol limit their comments to five minutes; however, the Mayor, at! his discretion, may limit comments to three minutes 2) Comments should be presented in a civil manner and be non-personal in nature, fact-based and issue oriented. Except for the 4)7 Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and 5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative tos specific individuals aret tob be directed to 6) Comments involving matters relatedt to an on-going poliçe investigative matter and/or the courts system will not be permitted; and 7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the  should there appear tob bea al large number ofp people wishing toa address the Council; comment period, citizens must: speak fort themselves duringt thej public comment periods;  public hearing be ifin order, may, comment public  3) Citizens may noty yield their time to another person; for ai future meeting agenda;  scheduled the City Manager;  section unless and untili iti has been scheduled as al business item ona a futurer meeting agenda.  12. August 2019. Agenda Page 2 of4    c) Consideration of Approval of Resolution 19-33, Accepting a Property Donation Located at 701 Southerland Street, Identified as Parcel No. 0091 06021 oft the Vance  County Registry. (CAF19-63) [See Notebook Tab. 51  Resolution 19-33  d) Consideration of Approval of Resolution 19-34, Approving the Submittal ofa Grant Application to the North Carolina Volkswagen Settlement Program. (CAF 19-65)  [See Notebook Tab 61 Resolution 19-34  e) Consideration of Approval of Ordinance 19-31, FY 20 BA #3, Establishing a Budget fort the Dabney Drive Water Main Replacement. (CAF19-66)[See Notebook Tab 71  Ordinance 19-31  Consideration of Approval of Resolution 19-35, Authorizing an Application for US Department of Justice's 2019 BJA Justice Assistance Grant. (CAF 19-67) [See  Notebook Tab 81 Resolution 19-35  g) Consideration of Approval of Resolution 19-32, Authorizing a FY 19-20 Five-Year Loan Financing with Benchmark Community Bank (BCC) Approved in the FY 19-20  Budget. (CAFI 19-62) [See Notebook Tab 91  Resolution 19-32  h) Consideration of Approval ofTax Releases and Refunds from Vance County for the  Month ofJune 2019. (CAF19-61) [See Notebook Tab 101  X. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS  Citizens may only speak on non-Agenda items at this time. Citizens wishing to address the Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting. The sign-in form is located on the podium. When recognized by the Mayor, come forward to the podium, state your name, address and if you are a city resident. Please review the Citizen  Comment Guidelines that are provided below."  Citizen Comment Guidelines for! Non-Agenda Items  The Mayor and City Council welçome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to 1) Citizens are requested tol limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes 2) Comments should be presentedi ins a civilt manner and be non-personal in nature, fact-based. andi issue oriented. Except for the public hearing 4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, ifi in order, be 5) Individual personnel issues are confidential by law and will not be discussed. Complaints relativet tos specific individuals are tob be directed to 6) Comments: involving matters related tos and on-going policei investigative matter and/or the court system will not be permitted; and 7) Citizens should not expect specific Council action, deliberation and/or comment ons subject matter brought up during the public comment  them. Citizens arer requestedt to review thet foliowing public comment guidelines prior to addressingt the City Council.  should there appear to bea al large number ofp people wishingt toa address the Council; comment period, citizens must speak fort themselves duringt the public comment periods;  3) Citizens may noty yield their time to another person; scheduled for ai future meeting agenda; the City Manager;  section uniess and until itl has been scheduled: as al business item ona at future meeting agenda.  12 August 2019. Agenda Page 3 of4    XI. REPORTS  a) Mayor/Mayor Pro-Tem (No Report) b) City Manager (No Report) City Attorney (No Report) d) City Clerk  i. Meeting and Events Calendar [See Notebook Tab 111  ii. E-911 Monthly Report iii. Fire Department Monthly Report iv. Public Services Monthly Report V. Recreation and Parks Monthly Report  XII. CLOSED SESSION  a) Pursuant to G.S.$143-318.11 (a)(3) regarding an Attorney Client Matter  XIII. WORKSESSION  a) Consideration of Ordinance 19-22, Amending Sanitation Ordinance Chapter 17, Section 17-3, Garbage and Trash Collection Policy. (CAF 19-64) [See Notebook Tab  12]  Ordinance 19-22  XIV. ADJOURNMENT  12. August 2019. Agenda Page 4 of4