AGENDA  Henderson City Council Regular Meeting Monday 14 October 2019, 6:00 p.m. 134 Rose Avenue Henderson, North Carolina  R. G. (Chick) Young, Jr. Council Chambers, Municipal Building  Mayor and City Council Members Mayor Eddie Ellington, Presiding Councimember Marion B. Williams Councilmember Sara M. Coffey Councilmember William Burnette Councilmember D. Michael Rainey City Officials Frank Frazier, City Manager D. Rix Edwards, City Attorney Esther J.) McCrackin, City Clerk  Councilmember Melissa Elliott Councilmember Garry D. Daeke Councilmember Fearldine A. Simmons Councilmember George M. Daye  I.  CALLTOORDER II. ROLLO CALL  III. INVOCATION AND PLEDGE OF ALLEGIANCE  IV. OPENING REMARKS  In order to provide for the highest standards of ethical behavior and Transparency in Governance as well as provide for good and open government, the City Council has approved Core Values regarding Ethical Behavior' and Transparency in Governance. The Mayor now inquires as to whether any Council Member knows ofany conflict ofinterest, or appearance of conflict, with respect to matters before the City Council. Ifany Council Members knows ofa  conflict ofi interest, or appearance ofconflict, please state sO at this time.  - Core Value 4: Ethical Behavior: We value the public trust and will perform our duties and responsibilities with the highest levels ofintegrity, honesty, trustworthiness and professionalism. 2 Core Value 10: Transparency in Governance: We value transparency in the governance  and operations oft the City.  14 October 2019. Agenda Page 1 of5    V.  ADJUSTMENTS TO AND/OR APPROVAL OF THE AGENDA  VI. APPROVAL OF MINUTES  a) 9S September 2019 Regular Meeting. [See Notebook Tab. 11  VII. PUBLIC HEARING  a) Consideration of Approval of Ordinance 19-40, Authorizing Closing Chestnut  Alley Permanently. (CAF19-60-A) [See Notebook Tab. 2]  Ordinance 19-40  b) Consideration of Approval of Ordinance 19-37, Amending the Flood Damage  Prevention Ordinance (CAF19-78) [See Notebook Tab3)  Ordinance 19-37  c) Consideration of Approval of Ordinance 19-43, Amending the Zoning Map to Rezone 500 N. Beckford Drive, Vance County Tax Parcel 0096 03024 from R-6 (High Density Residential District) to O-I (Office Institutional District). (CAF  19-91) [See Notebook Tab 41 Ordinance 19-43  VIII. PUBLIC COMMENT PERIOD ON AGENDA ITEMS  Citizens may only speak on Agenda items at this time. Citizens wishing to address the Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting. The sign-in form is located on the podium. When recognized by the Mayor, come forward to the podium, state your name, address and if you are a city resident. Please review the Citizen Comment Guidelines that are provided below.?  Citizen Comment Guidelines for Agendal Items  The Mayor and City Council welcome and encourage citizens to attend City Council meetings and to offer comments on matters of concern to 1) Citizens are requested tol limit their comments to five minutes; however, the Mayor, at! his discretion, may limit comments to three minutes 2) Comments should bep presented ina a civil manner and ber non-personal in nature, fact-based andi issue oriented. Except for the public hearing 4)1 Topics requiring further investigation will be referred to the appropriate city officiai, Council Committee or agency and may, ifin order, be 5) Individual personnel issues are confidential by law and will not be discussed. Complaints relative tos specifici individuals are tob be directed to 6) Comments involving matters related to an on-going police investigative matter and/or the court system will not bep permitted; and 7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the public comment  them. Citizens arer requested tor review the following public comment guidelines prior to addressing the City Council.  shouldt there appeart to bea al larger number of people wishingt toa address the Council; comment period, citizens must speak for themselves during thep public comment periods;  3) Citizens may not yield their timet to: another person; scheduled for: ai futurer meeting agenda; the City Manager;  section unless and until ith has been scheduled as a business item ona a future meeting agenda.  14 October 2019 Agenda Page 2 of5    IX. NEW BUSINESS  a) Consideration of Approval of Resolution 19-43, Providing for the Disposition ofa Jointly Owned Property by the City and County Identified as 340 Davis Street, recorded in Vance County Tax Deed Book 1290, Page 0354, Further Identified as  PIN #002707015. (CAF19-83) [See Notebook Tab 51  Resolution 19-43  b) Consideration of Approval of Resolution 19-46, Approving Snow & Ice Agreement 2019-20 Project WBS: 36050.091 & 36053.091 with North Carolina Department ofTransportation. (CAF19-86) [See Notebook Tab 61  Resolution 19-46  Consideration of Approval of Ordinance 19-44, Directing the Code Compliance Director to Demolish the Structure at 726 College Street for Failure to Comply with Minimum Housing Code and Directing that a Notice be Placed on the Structure that it is Not to be Occupied. (CAF19-92), See Notebook Tab7]  Ordinance 19-44  d) Consideration of Approval of Ordinance 19-45, Directing the Code Compliance Director to Demolish the Structure at 302 Harriett Street for Failure to Comply with Minimum Housing Code and Directing that a Notice be Placed on the Structure that it is Not to be Occupied. (CAF19-93) [See Notebook Tub8]  Ordinance 19-45  e) Consideration of Approval of Resolution 19-47, Adopting the Revised Henderson-Vance County Emergency Operations Plan. (CAF 19-87) [See  Notebook Tab 91 Resolution 19-47  ) Consideration of Approval of Ordinance 19-38, FY201 BA #8, Utilizing Reserve Funds for Information Technology (IT) Improvements. (CAF 19-79) [See  Notebook Tab 101 Ordinance 19-38  IX. CONSENT AGENDA  a. Consideration of Approval of Resolution 19-49, Authorizing the Acceptance ofa an Award from the Bureau of Justice Assistance Office for the FY19 Bulletproof Vest Program Grant for the Police Department. (CAF 19-90) [See Notebook Tab  11J  14 October 2019 Agenda Page 3 of5    b) Consideration of Approval of1) Resolution 19-48, Accepting the 2019 BJA Grant in the Amount of $17,752.00; and 2) Ordinance 19-42, FY 20 BA #6, Establishing the 2019 BJA Grant Project Budget. (CAF 19-89) [See Notebook  Tab 12]  Resolution 19-48  c) Consideration of Approval ofTax Releases and Refunds from Vance County for the Month of August 2019. (CAF19-84) [See Notebook Tab 13]  X. PUBLIC COMMENT PERIOD ON NON-AGENDA ITEMS  Citizens may only speak on non-Agenda items at this time. Citizens wishing to address the Council must sign-in on a form provided by the City Clerk prior to the beginning of the meeting. The sign-in form is located on the podium. When recognized by the Mayor, come forward to the podium, state your name, address and ifyou are a city resident. Please review  the Citizen Comment Guidelines that are provided below.*  XI. REPORTS  a. Mayor/Mayor Pro-Tem (No Report) b. City Manager (No Report) C. City Attorney (No Report) d. City Clerk  i. Meeting and Events Calendar [See Notebook Tab 141  ii. E-911 Monthly Report iii. Fire Department Monthly Report iv. Recreation and Parks Department Monthly Report (No Report) V. Police Department Monthly Report (No Report) vi. Public Services Monthly Report vii. Downtown Development Monthly Report  XII. CLOSED SESSION  a. Pursuant to G.5.9143-318.11 (a)(3) regarding an Attorney Client Matter  Citizen Comment Guidelines for Non-Agendal Items  The Mayor and City Council welcome and encourage citizens to attend City Counçil meetings and to offer comments on matters of concern to 1) Citizens are requested tol limit their comments to five minutes; however, the Mayor, at his discretion, may limit comments to three minutes 2) Comments should be presented in a civil manner and ber non-personal in nature, fact-based and issue oriented. Except for the public hearing 4) Topics requiring further investigation will be referred to the appropriate city official, Council Committee or agency and may, ifin order, be 5) Individual personnel issues are confidential by law and will not! be discussed. Complaints relative tos specific individuals: are to bec directed to 6) Comments involving matters related to and on-going policei investigative matter and/or the court system will not be permitted; and 7) Citizens should not expect specific Council action, deliberation and/or comment on subject matter brought up during the public comment  them. Citizens arer requested to review thet followingi public comment guidelines prior toa addressing the City Council.  should there appear tol beal large number ofp people wishing toa address the Council; comment period, citizens must speak fort themselves during the public comment periods;  3) Citizens may noty yield their time to another person; scheduled fora a future meeting agenda; the City Manager:  section unless and until it has been scheduled: as at business item ona at future meeting agenda.  14 October 2019 Agenda Page 4 of5    XIII. WORK SESSION  a. Consideration of Ordinance 19-41, Amending Minimum Housing Code Sec. 21-9A(b) and Nonresidential Standards Code Sec. 21D-7(a) Related to Safety and Posting of Street Address (CAF19-88) [See Notebook Tab 15]  Ordinance 19-41  XIV. ADJOURNMENT  14 October 2019. Agenda Page 5 of5