Exhibit #IIIA  ASTERN AVIATIDN HERITAGE FOUNDATION  INA  Eastern Carolina Aviation Heritage Foundation Board of Directors (BOD) Meeting Friday, May 17, 2024  1 MEMBERS PRESENT: Chairman Tom Braaten, Guy Nelson, City Commissioner Brenda 2 Wilson, Mayor Willl Lewis, Richard Hazlett, Mary Beth Fennell. Members via' Teams: Barry 5 MEMBERS ABSENT: City Manager Christopher McGee, Adam Persky, Jimmie Green,  3 Fetzer, Rhonda Murray.  4 7 9 10 I. 11  6 Mark Meno, Tim Clark, Dr. Bill Fortney, John Langdon, Ray Dunn. 8 STAFF PRESENT: Pam Holder, Dianna Vaccarella  CALLTOORDER  12 Chairman Tom Braaten çalled the meeting of the Eastern Carolina Aviation Heritage 13 Foundation (ECAHF) to order at 8:30 am on Friday, May 17, 2024 in person and via video  14 conferencing, without a quorum present. 16 II. APPROVAL OF AGENDA 18 No quorum to approve the agenda. 20 III. APPROVAL OF CONSENT AGENDA 22 No quorum to approve the consent agenda 24 REGULAR, AGENDA ITEMS  15 17 19 21 23 25 26 27 28 29 30 31 32 33 34  1. COMMITTEE REPORTS  Aircraft Curator Report  Rich Hazlett reported the intake cover came offt the F4 sO hel has prepped it for painting and will reinstall within a few weeks. The Havelock Tourist & Event Center hosted double reunions over the weekend for A-6 Squadrons and Rich Hazlett was able toc change exhibits with items related to them.  Exhibit Report  ECAHF Board of Directors Meeting 05.17.2024  Page1    35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56  The Salute to the Vets event took place on Tuesday and banners Rich Hazlett mentioned an Apollo 11 commemorative photo with signature plaque of Buzz. Aldrin had been donated and will most likely be used in November at the Public Library in Guyl Nelson noted the timeline in the TECexhibit: stops at 2012, discussion ensued regardingupdating: it. Pam Holder questioned ift there should be subcommittee to work on updating the timeline. Barry Fetzer stated he would look at the current timeline and research extending it and requested Rich Hazlett to Guy Nelson also mentioned he has a list of volunteers to assist with work on the exhibits. Rich Hazlett stated projects will not bes scheduled until the budget has been approved. Rich Hazlett reported he has started collecting photographs for the loan agreements to be submitted next month.  were hungi in the Main Hall.  Havelock for Aviation Month.  email him photos of the current timeline.  Budget Report  Pam Holder provided the Treasurer's Report dated May 15, 2024. She noted the adjustment for sales tax for the Gala revenue was reflected on this report. EASTERN CAROLINA AVIATION HERITAGE FOUNDATION  EXHIBIT#1C  TREASURER'S REPORT May 15, 2024  Contributions 2024 Gala Fundraiser 2023 Fly-In 2024: Summer Camp 2024 Summer Camp Tuition Dues/Membership 2023 Summer Camp Tuition Sales ofi Items Capital Outlay (Armistead) 2024 Gala 2023 Fly-In Contracted: Services Advertising Postage Printing 2024 Summer Camp Supplies 2023 Summer Camp Supplies 2023 Summer Camps Salaries FICAE Expense 2023)  $ 386.00 26,205.95 800.00 500.00 500.00 2,160.00 675.00 37.00 26,264.98 Revenue Subtotal S (12,070.39)! (1,214.42) (708.00) (1.873.00) (217.16) (548.93) (8.235.02) (2.286.39)! (6.150.0 .00) (470.48)! Expenditure Subtotal $ (33,773.79) $ 23,755.14 s 155,274.84 S 179,029.98  57.528.93  Expenses:  Current FYE Balance Carry-Over (FY 2023) Available Balance  57  ECAHF Board of Directors Meeting 05.17.2024  Page 2    58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101  Education Committee Report Marketing Report  Will be discussed with Old Business and New Business Will be discussed with Old Business and New Business  Development Committee Report  Development Committee meeting was cancelled; therefore, nothing to  report.  2. OLD BUSINESS  A. 2025 Gala: February 21, 2025  Chairman Tom Braaten questioned ift the application fora a guest speaker from NASA had been submitted. Pam Holder stated a requirement for the application was to: not submit prior to six months to the date of the event; however, the application process has been started. She mentioned the possibility of complications due to NASA stating fundraising events are typically not approved. Board Members discussed explanations on how the event is used to raise funds for STEM activities and education and making best use ofavisit froma a NASAbyscheduling multiple events Mayor Will Lewis referred to a previous Gala where fundraising was not allowed. The tables were sold via sponsorship; however, there was no fundraising such as, raffles or 50/50, etc. at the Gala. Chairman Tom Braaten also referred to: ai few back up options ofs speakers whoa are local ift the NASA speaker is not approved. Paml Holder asked when the application should be submitted. Mayor Will  in addition to the Gala.  Lewis suggested August 1, 2024.  B. Summer Camp. July 22-26, 2024 "Hovercraft Heroes"  Mary Beth Fennell reported 60 students had been accepted and of which 31 are AIG students. Acceptance packets were emailed on May 3d. There is a waiting list. Two elementary schools submitted Mary Beth Fennell stated the curriculum is still in the process ofbeing The teachers were offered an opportunity to come and view the drone kit. Additional supplies can be ordered based on number ofs students Requests for bids for t-shirts have been submitted. Pam Holder stated some have come back and the costs are higher than last year. Guy) Nelson volunteered to assist with a speaker during summer camp. Chairman Tom Braaten mentioned high school students will volunteer  applications for scholarships.  finalized.  and what the teachers may need.  asv well during the week.  ECAHF Board of Directors Meeting 05.17.2024  Page 3    102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 139 140 141 142 143 144 145  . Website Analytics  Pam Holder reviewed the website analytics. Barry Fetzer stated he has been working with the website developer to make some changes. Pam Holder mentioned the marketing for the Fly-In has started. Flyers were distributed at the STEM day during the Cherry Point Air Show The plans are to feature the same booths as last year, but with a different activity: The Police Department has already committed to distribute free school supplies and the request for support has been submitted Cherry Point. Pam Holder asked ift the Board wanted to have the magician come  D. Fly-In, August 9, 2024  and posted to social media.  again. It was agreed to request his services.  3. NEW BUSINESS  A. Cherry' Tree House Tour  Pam Holder discussed the request from the Director at Cherry Tree House to visit their facility or tour the exhibits at the TEC for their students age 5 tol 12. Dates have not been set and Pam Holder suggested the CTH should come to the TEC. The original dates were on the week oft the Fly-In, sO other possible dates are being discussed. Rich Hazlett has attempted to contact the Director.  B. ECAHF Mission Statement  Chairman Tom Braaten mentioned that he, Guy Nelson and Adam Persky have exchanged emails regarding updating the Mission Statement for ECAHF. Guy Nelson presented guidelines to consider in working on the Mission Statement along with some sentence Mayor Will Lewis stated ECAHF has evolved; therefore, a new. Mission Statement is needed. Board members discussed items in the guidelines which would be appropriate. Mary Beth Fennell mentioned "safeguard" and "protect" were key words. Guy Nelson made note of the comments and will present again at the next meeting.  options tol be included.  138 IV. MEMBER COMMENTS  Chairman Tom Braaten gave: at thanks to allt those whoattended STEM Day and have assisted in distributing flyers for the Fly-In. Mary Beth Fennell requested flyers to take to Annunciation Catholic School. Chairman Tom Braaten congratulated Rhonda Murray on coordinating a successful Air Show and work on the STEM Day. The next. Board meeting is scheduled for June 14, 2024 at 08:30a.m.  ECAHF Board ofl Directors Meeting 05.17.2024  Page 4    146 148 149 150 152 153 Attest:  147 V. ADIOURNMENT  Chairman Tom Braaten adjourned the meeting due to the absence ofa quorum at  9:38am.  151 Date approved: 14JUNE 2024  Yogiit Tom Braaten, Chairman  Do acurk  154 Dianna Vaccarella, City of Havelock: Staff  ECAHF Board of Directors Meeting 05.17.2024  Page 5