1 Cultural Arts Committee 2 3 MINUTES 5 7 8 Present 9 Mayor Will Lewis 10 Chris McGhee 11 Lacey Robinson 12 Sue Steinhauser 13 Karen Lewis 14 Tanya McGee 15 Andrew Wehring 16 Veronica Campos-Halistrom 17 Donna Thompson 18 Kelvin Hardesty 19 Lexi Lispcomb 20 21 Old News 22  4 March 04, 2024, City Hall Meeting 5:30 P.M.  6 The meeting was called to order at 5:30 P.M. by Lacy Robinson  23 Recap by Lacy: Cultural Arts Committee Representation Table at Artisan's Affair event at 24 Havelock Tourist Center on March 16, 2024, 11:00 A.M.-4 4:00 P.M. The main activity planned is 27 Participants will be using colored pencils on paper; the printed image is aj jet. Two separate 28 images will be available (24"x 36"), cut into sections measuring 3"x5 5" or 5"x 7", and will be 31 Supply List; full image printed reference photo (s), colored pencils, pencil sharpener, clear tape, 32 scissors, cardboard, or foam core board under the paper if you want to eliminate table texture 35 The main purpose of the committee is to introduce the new committee, gather generate new 36 contacts/ideas for the May event and beyond. Distribute "Save-the-Date" flyers.  25 to guide public participation in coloring a collaborative art poster.  26  29 reassembled and mountc/fameldiplhye.  30  33 showing through papers. Walmart poster frames are $9.95 each.  34  37 After-action notes can be shared at the next meeting.  38 40 43  39 Meeting Discussion/New News  41 Still deciding on logo creation (High School orl Plan B) 44 Signage for the table at the Artisan's. Affair can be printed  42 The: suggestion of obtaining a general Cultural Arts Event banner was proposed  45 Business cards are being considered    46 Cultural Arts Showcase 48 Confirm the name oft the event  47  49 Date ofevent: May 04, 2024, City Park, 10:00 A.M.- 4:00 P.M. 50 Considering offering 10' X 10' spaces (location cap= 30-50 spaces) 51 Considering sales versus no-sale booths (non-profits always exempt) 53 Prefer art demonstrations and exhibit focus, exclusive to handmade items  52 Desire no mass-manufactured items for sale 54 Discussion about fee versus no-fee registration 55 Artists need to bring personal tables and chairs 56 Porta-Johns can be arranged to be available  57 Food Truck/Dessert Trucks (Food' Truck Rodeo) invitations from Kelvin's list 58 Ask Amanda or al Havelock employee to create ai form/graphic flyer 59 The city will promote flyerslevents/artists, with mentions on Facebook and Instagram 60 Music invitations tol HHS Jazz Band/vocalists, Middle School, Marching Band 61 Music invitation to other area Middle or High School Jazz bands based on need. The: musical 62 group's suggested time frame ofeach performance is 45 minutes. 63 Perhaps local singers considered from the registration list (PA and microphone available) POC 65 Registration/Q&A form from Google Doc was suggested to use for online registration 66 Considering asking for sample artwork ofapplicants and they submit that in the form  64 Kelvin 67 69  68 Drumming Formation Notes  70 A briefd discussion about public drumming formation. Buckets will be easy to acquire Drum sticks 71 are inexpensive according to Chris's search; supply orders made with approval, to. Amazon 72 typically arrive from delivery quickly within two days Consideration of music teachers/prior  73 exercise leader as a drumming group leader.  74 76 79 80 Next Meeting 82 84 85 86 87 Attesk 88 89 90  75 Closing Remarks  77 Lacey motioned to end the meeting. Second the motion, Karen and Tanya in succession  78 declared the meeting adjourned at 6:50 P.M. 81 April 01, 2024, 5:30 P.M., City Hall 83 Date approved: April1,2024  Lacey  Lacey Robinson, Chairperson  -  4  91 Veronica Campos-lallstrom  92 Secretary