Town of Hertford  Work Session Meeting (In Person/Facebook) Monday, June 24, 2024 - 6:00PM Horace Reid Community Center, 305 W Grubb Street  The Council of the Town of Hertford held a Work Session Meeting Hearing at the Horace Reid Community Center (also by Facebook) on Monday, June 24, 2024, at6:00  PM.  COUNCIL MEMBERS PRESENT Sandra Anderson, Mayor Pro Tem COUNCIL MEMBERS ABSENT Ashley Hodges, Mayor STAFF PRESENT  Connie Brothers Rhonda Waters  Keith Rouse  Janice McKenzie Cole, Town Manager Doris Walton, Assistant Town Manager Gina Durante, Town Clerk A quorum was present. CALL TO ORDER  Mayor Pro Tem Anderson called the meeting to order. INVOCATION & PLEDGE OF ALLEGIANCE  The invocation was given by Counciwoman Brothers, followed by the Pledge of  Allegiance.  APPROVAL OF AGENDA  Ar motion and a second were made by Councilman Rouse and Councilwoman Waters to approve the agenda with the addition of Item 6d) Budget Amendments under New  Business. The motion passed unanimously, 4-0.  CONSENT AGENDA  Councilwoman Brothers motioned to approve the Consent Agenda consisting of the Utility Policy, and Councilwoman Waters seconded. The motion passed, 4-0.  CONTINUED BUSINESS  June 24, 2024 Work Session Minutes    a) Corrected Fee Schedule- Manager Cole gave Council the final Fee Schedule that was put on our website and publicized with the Public Hearing Notice. She is Ar motion to approve the corrected Fee Schedule was made by Councilman Rouse and seconded by Counciwoman Waters. The motion carried, 4-0.  asking Council to approve the corrected Fee Schedule.  NEW BUSINESS  a) Withers Ravenel Task Order for the Golden Leaf Grant for Jennie's Gut- Manager Cole gave Council the Task Order from Withers Ravenel for the Golden Leaf Grant the Town received to build a culvert at Jennie's Gut at the King Street and Hyde Park entrance to the Cedar Wood Cemetery. Withers Ravenel is A motion was made by Counciwoman Brothers to approve Task Order 10. It was b) Appointment of a Council Member to the restructured 911 Communications Division Advisory Board - Perquimans County EMS has taken over the Gates County EMS and they are restructuring and expanding the 911 Communications Division Advisory Board. That Board has included and will continue to include Manager Cole, but now will include a member of Town of Hertford Council. Councilwoman Waters volunteered to serve on the 911 Communications Division Councilwoman Brothers motioned to appoint Councilwoman Waters to the 911 Communications Division Advisory Board, and Councilman Rouse seconded. c) Vacant Building Ordinance - Manager Cole is continuing work and research on an ordinance that would require commercial, non-residential buildings and the commercial districts to be repaired to the point that it is not obvious they are vacant. Building owners would be required to register and have a plan indicating how they are going to maintain or change the appearance of their building, sO it is not evident that these are empty buildings. She will bring that to Council in the  familiar with that location and the difficulties there. seconded by Councilwoman Waters and passed, 4-0.  Advisory Board.  The motion passed unanimously, 4-0.  next few months. d) Budget Amendments  1. FY24-43 - Transfer of funds to balance lines within each department.  a) Administration Full-time ($10,000.00), Administration FICA ($12,000.00), and Administration LGERS Pension ($10,000.00) to Administration Tax Collection Fees (total of $32,000.00) b) Fire Supplies to Fire M/R Buildings ($55.00)  June 24, 2024 Work Session Minutes  2    c) Fire Supplies to Fire Health & Life Insurance ($210.00) d) Planning Reg Wages to Main Street Reg Wages ($5,330.00) e) Planning Part Time to Main Street Part Time ($1,350.00) f) Planning FICA to Main Street FICA ($420.00) g) Street Permits to Street Supplies ($60.00) h) Water Safety to Water Uniforms ($111.00) Water M/R to Water Supplies ($199.00) Water M/R Equipment to' Water Supplies ($100.79) k) Sewer Collection Vehicles to Sewer Collection Bank Fees I) Sewer Treatment Travel to Sewer Treatment Uniforms ($320.00) m) Sewer Treatment Dues to Sewer Treatment Bank Fees ($230.00) n) Electric Contingencies to Electric Uniforms ($270.00) 0) Electric Contingencies to Electric Bank Fees ($200.00) Councilman Rouse motioned to approve Budget Amendment FY24-43. Councilwoman Waters seconded, and the motion passed, 4-0.  ($300.00)  MANAGER'S UPDATE  Manager Cole announced that the new fire truck has arrived and there will be an event commemorating that in the latter part of July. She also mentioned that in the Municipal Building a television has been installed which features a video of happenings in Hertford and invited all to stop by and watch it. Lastly, Manager Cole stated that Friday, June 28, at 6:30 PM, Congressman Don Davis is hosting a Town Hall Meeting at the Perquimans County Courthouse. All are invited to attend to share information and ideas for the Town  or ask questions.  COUNCIL REPORIS.CONCERNS  Councilman Rouse shared that St. Paul's Church and First Baptist Church are working together to get grants for the meals program that would be offered to the youth five days a week as school is out. They are hoping to get information on the grants by the end of Councilwoman Brothers thanked Manager Cole, and her staff for the superb job they do in town. She attended the JW Hood Consistory #155 Recognition Banquet on June 22nd, and congratulated Manager Cole for being recognized. Councilwoman Brothers also thanked all those for the Juneteenth Celebration. She noted that several years ago a resolution was passed to designate the third Saturday of August as First Responders Appreciation Day. The event was suspended during Covid-19 and then reinstated. This year the Town is planning to team with The. American Legion #126 to honor our First Responders on September 11th at the Perquimans County Recreation Center at 6PM.  June. Mayor Pro Tem Anderson offered to help him if needed.  She will have more information to share at our next meeting.  June 24, 2024 Work Session Minutes  3    Councilwoman Waters commented on the retention ponds that she had mentioned at a prior meeting. She researched how they work and learned that they are privately Mayor Pro Tem Anderson said that she too attended the JW Hood Consistory #155 Recognition Banquet, and expressed how proud Manager Cole has made the Town. She thanked and commended Counciwoman Brothers for a job well-done at the  owned, and that the owner is responsible for maintaining them.  Juneteenth Celebration.  Councilwoman Brothers added that Thursday and Friday, June 27th and 28th, she has an opportunity to attend a basketball camp with former NBA players Dominique Wilkins and Brian Rowsom. She is bringing several Hertford youths with her to attend, and next year they would like to bring the basketball camp to Hertford. On Sunday there will be a Manager Cole reminded all that Thursday, July 4th, is a holiday and the Town Offices will be closed. The fireworks celebration will take place on Saturday, July 6th, at Missing Mill Park. There will be entertainment, activities, and a DJ starting at 5 PM. The fireworks display will take place around 9 PM. Grubb Street will be closed between East  meeting with several people in the community who are interested.  and West Academy for the celebration.  ANNOUNCEMENTS June 28 6:30pm  Perquimans County Town Hall Meeting with Congressman Don Davis at the Perquimans County Dog Festival at the Perquimans County Rec Center July Fourth Festivities and Fireworks, Missing Mill Friday Night Stroll, Downtown Hertford (extended 1 Music in the Park, Country Music at Missing Mill Park  Courthouse  June 29 10am - 3pm  July 6  5pm  Park hour)  July 12 5pm - 8 pm July 21 5pm - 7pm ADJOURNMENT  A motion and a second were made by Counciwoman Waters and Councilwoman  Brothers to adjourn the meeting. The motion carried, 4-0.  June 24, 2024 Work Session Minutes  4    The meeting was adjourned at 6:28 PM.  June 24, 2024 Work Session Minutes