BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE1  PRESENT: Mayor William L. Lewis, Jr.; Commissioners Tyrone Cantey, Josh Kohr, Karen 5 PRESENT: City Manager Chris McGee; Assistant City Manager Cindy Morgan; Recreation  Lewis, Danny Walsh and Brenda Wilson  3 4 STAFF 6 7 8 9 10 11 12 13 OTHERS 15 16 PHONE 18 20 24 26  Director Kelvin Hardesty; Human Resources Manager Angie Hall; TEC Sales Manager Pam Holder; Information Technology Director Chad Ives; Police Chief Mike Broadwell; Fire Chief Tom Dorn; Planning Director Katrina Marshall; Public Works Director Patrick Lee; Public Utilities Director Rick Day; Finance Director Kimberly Walters; Public Information Officer Greta Meadows; and City Clerk Mary  Weigl  14 PRESENT: Hazen and Sawyer Engineers Tom Tant and John Sorrell (March 12"h) 17 CONFERENCE: Strategic Governmental Affairs Lobbyist Daniel Sheehan (March 13")  19 TUESDAY.MARCH 12TH SESSION 23 Center with a quorum present. 25 OPENINGCOMMENTS  21 Mayor Will Lewis called the annual planning retreat meeting of the Havelock Board of 22 Commissioners to order at 8:34a.m., on' Tuesday, March 12, 2024 at the Havelock Tourist & Event  27 Mayor Will Lewis welcome the Board members to the planning retreat and reminded everyone the 28 goal is to evaluate issues that each department has so the Board can go into the Budget season with 29 as much knowledge as possible to give direction to Staff, so they can provide the Board with the 30 information they need. He also reminded the Board to make decisions for the good of the City of 33 City Manager Chris McGee welcomed the Mayor and Board members to the planning retreat and 34 thanked them for their time this week and looked forward to their feedback on what they would see  31 Havelock and not based on the fact that this is an election year. 35 for the City of Havelock for the next year and beyond.  32 36 38 41 impacts. 42 45 47 49 50 General Fund 51 Budget... 52 Estimated Revenues.. 53 Estimated Expenditures. 54 55 Water Fund 56 Budget.  37 FINANCIAL. ANALYSIS  39 Finance Director Kimberly Walters appeared before the Board of Commissioners to present the 40 City's financial analysis to include an overall budget review, budget forecast, and the financial 43 She explained that the City's financial position needs to be evaluated each year; and therefore,  44 presented the following information detailing year-end projections. 48 The year-end projections by fund were presented as follows:  46 YEAR ENDI PROJECTIONS  $17,713,032 $16,445,074 $17,385,453 .$4,025,709    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE2  57 Estimated Revenues.. 58 Estimated Expenditures. 59 60 Sewer Fund 61 Budget..... 62 Estimated Revenues.. 63 Estimated Expenditures. 64 65 Solid Waste] Fund 66 Budget.. 67 Estimated Revenues.. 68 Estimated Expenditures. 69 70 Stormwater 71 Budget.. 72 Estimated Revenues.. 73 Estimated Expenditures. 74 75 Tourist & Event Center Fund 76 Budget.. 77 Estimated Revenues.. 78 Estimated Expenditures. 79  $3,197,309 $4,025,621 $9,151,333 $5,410,589 .$9,147,498 .$1,328,887 $1,345,500 $1,325,087 .$210,000 $284,952 .$210,000 .$529,958 .$499,072 .$495,316  80 Regarding General Fund, it was relayed that Ad' Valorem Taxes look strong and should come in on 81 budget. Staff continues to be conservative with Sales Tax revenues. As the Board is aware, Sales 82 Tax is expected to come in lower, which is a statewide trend. Due to less building projects around 83 the City, the Planning andl Inspections department is not forecasted to make 100% of revenue. 85 Regarding the Municipal Vehicle Fee, Ms. Walters relayed that the Department of Motor Vehicle 86 prints invoices three (3) months in advance, resulting in a three-month delay in revenue. Ifthe 87 Board ever desires toi increase the fee, they will need to take action in April to allow the Department  84  88 of Motor Vehicle ample time toi invoice for. July 1.  89 91 93 95 96 CRAVEN38 97  90 The Solid Waste Fund is doing very well andi is expected to come in at 101.25% 92 The Tourist & Event Center Fund is down for building rent and ABC sales.  94 POTENTIAL GROWTH & DEVELOPMENT  98 City Manager Chris McGee shared with the Board the Weyerhaeuser land project "Craven 38" 99 concept plan. The project has been on-going for quite a while; however, it has really gained 100 momentum in the last twelve (12) months and they have really gotten serious about what this 101 project will look like once the bypass is finished. Weyerhaeuser will need water and sewer and the 102 City has obtained a grant from the State ofl NC for $3.5 million that will allow the City to install the 103 parallel water lines down Miller Blvd and Lake Road, out to the City limits. He relayed that is 104 enough money to get the lines out there to serve the development. The financial gap in between 105 extending the water out there and getting the sewer to them is approximately $8.5 million. The 106 developer was clear that they cannot afford 869+ the entire $8.5 million difference; they may afford 107 $2-3 million plus fees. They are asking the City for $6.5 million of that. The approximate impact 108 to the developer is $30,000 per lot and they feel they cannot absorb that cost. Realistically, the City 109 continues tol look for needed funding avenues in a variety of places including grants, congressional,  110 ands state monies.  111 113  112 The latest concept plan from Weyerhaeuser was shared as:    BOARD OF COMMISSIONERS ANNUAL PLANNING. RETREAT MARCH 12-13,2024 PAGE3  114 115 117  116 WEST END SEWER EXPANSION  118 Mr. McGee provided an update on the West End Sewer Expansion to the Board. The City has 19 received a $4.4 million federal grant for sewer. The big hurdle for this piece will be the getting 120 environmental assessment done. He relayed that some engineering work has been done, but that 121 work will soon be halted until the environmental assessment can be been completed. The City has 122 had discussions with the Kern's, as well as the Jones's (across Highway 70), and they both have 123 indicated tot the City that they have no desire to take any action for development for at] least the next 124 five (5) years. Their reason being, the completion of the James City bypass and the Havelock 125 bypass will both be soon, however the connection of the two will probably not be complete until 128 Commissioner Kohr questioned ift the $4.4 million sewer grant from the West End Sewer Expansion 129 could be moved and used for the Craven 38j project. The City Manager replied that itl has tol be used 130 fori it's intended purpose. The grant was congressionally directed, and Congress would have to take 133 Commissioner Walsh expressed his concerns over the City's existing sewer system not being 134 enough to handle a project the size of Craven 38. He also questioned why the City could not just 135 hire more employees. The City Manager relayed thatt the City has employees at the plant, but some 136 oft the employees at the plant are relatively new and still going through training. The other side of 137 having these employees in training means the plant is down that number of people while they are 138 gone. Commissioner Walsh then asked if the City "is due for a complete overhaul of the sewer 139 plant?", and the City Manager replied "you were due to overhaul that plant fifteen (15); years ago." 140 Commissioner Walsh asked for a ballpark number to overhaul the plant. Mr. McGee replied $40 - 141 45 million range to overhaul what the City has and to expand it by one clarifier. Commissioner 12 Walsh questioned what a new plant would cost and Mr. McGee replied "somewhere around $60 - 145 Mr. McGee expressed that his bigger concern is there are only four (4) employees at the plant, with 146 three (3) oft them being new andi int training. When those three (3) get certified, ifthey are burnt out 147 from being overworked: at the City's plant, he fears they woulds seek other employment. He went on 148 to say that more than an employee, the biggest help to the plant, right now, would be SCADA 149 because ofi its ability to continuously monitor flows and adjust thes system oni its own.  126 2028 or 2029. 127  131 action tot take the money away from this project, or to reallocate it.  132  143 651 million. 144    BOARDOF COMMISSIONERS ANNUAL: PLANNING. RETREAT MARCH 12-13,2024 PAGE4  150  151 Commissioner Lewis questioned what would fund SCADA and the City Manager replied that the 152 City would need to borrow the money. A $20 million loan at 4% for 20 years, would have an 153 annual payment of $1.4 million. Right now, a $12.50 per month sewer fee generates about 154 $800,000. The City would need a $25.00 Capital Reserve fee to generate enough money toj pay: for 155 that loan; knowing that it would only be paying for the loan and the projects that the City is doing. 156 That would not be enough to put any money back in to the Fund Balance and that does not allow 159 Mayor Lewis reminded the Board that they first have to define to Staff what the solution is, or what 160 solution tol look for, because otherwise, iti is irrelevant. Before they have Staff seeking loans, bonds, 161 or grants, they need to figure out what tot tackle, in what order, andt then they could seek the funds to  157 any additional funds tor maintain or monitor anything else that may need repairs.  158  162 fix thej problem.  163 165 169 171  164 INCREASED! BASE PERSONNEL  166 City Manager Chris McGee shared with the Board that the upcoming development projects 167 discussed during the retreat were primarily being fueled by some announcements that the base has  168 made in regard to upcoming increase of personnel at Cherry Point.  170 Thati information was shared as:  MARINE CORPS AIR STATION CHERRY POINT  20211 TOTAL ECONOMICI IMPACT $2,191,991,290 SALARIES  TOTAL: I000  TOTAL:  TOTAL:  172 173  174 *** This section intentionally lef blank top page. 5***    BOARD OF COMMISSIONERS ANNUALI PLANNING. RETREAT MARCH 12-13, 2024 PAGE5  Fleet Readiness Center East Byt theN Numbers- -Northo 4,000+  $72K $330M Products&s PublicPrivater Partnerships  MOOG  FadllyDemographits  175  FRCE East& North arolinad GlobalTransPark Depot  SExpansion  Wha  1300  $94M Strategic Alignment Revitalization  Technology Insertion  Reduced Costs  NSPARK  176  177 STATEC OF THE SEWER SYSTEM  178 Public Utilities Director Rick Day shared with the Board the current and ongoing issues with the 180 As the Board is aware, the City's aged wastewater infrastructure is experiencing an increase in 181 failures across a widespread area of lines, manholes, lift stations and the wastewater plant itself. 182 Increased infiltration and inflow (I&I) along with heavy but short rain events were causing more 33 spills both int the City and at the plant. Pineview (South Forest), Webb/ Hwy 70 (Pine Villas), and 185 The lift stations are also showing signs of wear and reduced capacity as pumps and electrical 186 components have failed, along with effluent risers and some well degradation. Some affected lift 187 stations were described as: Rice Lane, Westbrook, Lynnwayne. The WWTP is experiencing 188 breakdowns across a spectrum of components ranging from old motors and pumps, electrical  179 sewer system.  34 the sewer plant, are ai few examples.  189 wiring, aged piping and valves (IPS2).    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE6  190 Mr. Dayl shared that some improvements that have been made or are in were in process were  191 described as: 192 193 194 195 196 197 198 199 200 203 204 205 206 207 209  WWTP: Influent Pump Station complete, new manholes and lines at head of plant, newer Lines and Manholes: Nunn Street, Bristol Lane, Westbrook (in the bid process), Hwy 70 Miscelaneous repairs including in-line point repairs on Bryan Street and Fleetwood Street, Asset inventory and Proactive Plans to target and prioritize improvements. Contributions  intermediate pump station pumps and controls, effluent pump rebuild. Lift Stations: Rice Lane (pumps and electrical), Lynnwaynne (risers)  upsizing project.  Woodhaven, line and laterals. from JMT and Hazen and Sawyer.  201 Lastly, Mr. Day shared the following four (4) options with the Board for funding these projects.  202 They were described as:  State Grants Loans Bonds Rate Increases  208 HAZEN & SAWYER RECOMMENDATIONS  210 Hazen & Sawyer Engineers Tom Tant and. John Sorrell thanked the Board for inviting them to the 211 Annual Planning Retreat this morning. Mr. Tant relayed to the Board that after listening to Staffa and 212 the Board address their sewer system concerns, the asset management approach that they propose is 213 scaleable and practicle. These approaches, if inacted, will help the City become proative to getting 216 Regarding SCADA, Mr. Tant reminded the Board, is also scaleable. He shared that Hazen & 217 Sawyer can install a massive system with every bell and whistle, or they can also come in and 220 Mr. Sorrell shared the following slides with the Board on the Collection System Asset Management  214 ahead oft the curve, and not reactive.  215 219 222  218 prioritize, starting with the City's weak links and build from that over the years.  221 Recommendations. They were described as:  Collection System Asset Management Recommendations  223 224  225 *** This section intentionally lef blank to page    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE7  Collection System Asset Management  Whereandhowd replacementof these assetsto  inspection, repair and  226 227 229 230 231 232 233  228 Mr. Sorrell relayed to the Board that they need to envison the following for the curve:  Provide reliable service to customers Make cost effective repairs Have targeted inspections (CC-TV) Asset Management Recommendations  Remember that Assest Management is an annual cycle  StartHighLeve!  Targetedinspections  DataReview  234 235  PSD Data Review Tool Arepumps  Example:  236 237  38 ***Thiss section intentionally lef blank to) page 8 ***    BOARD OF COMMISSIONERS ANNUAL PLANNINGI RETREAT MARCH 12-13,2024 PAGE8  PSDataF Review Tool times  Example:  tim  239 240  Temporary Flow Metering  241 242  Gravity Sewer CCTV wherer theys lightc cleaning  243 247  244 Mr. Sorrell shared with the Board that budgeting $140,000 per year would cover 10% of the system 245 and provide for an allowance to make sure that data is stored in an application where the City can  246 access it when needed quickly - provided long term operational benefits.  248 *** This section intentionally lef blank to page 9***    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE9  Asset! Management Budgeting  withFlow/Metering  DataReview  249 250 251  Asset Management 5-year Timeline  252 253 257 259 261 264  254 After listening to the presentation from Hazen & Sawyer, and engaging in general disussion, the 255 Board provided Staff with the direction to put together a year one plan fori implementation  256 and bring itl back to the Board for funding.  258 CITY ASSETUPGRADE & ROPEKIYMAINTENANCE  260 CITY SIDEWALKS  262 Planning Director Katrina Marshall Shared the following information regarding currents sidewalks  263 ands sidewalk priorities in the City. 265 *** Thiss sectioni intentionally lef blank top page 10***    BOARD OF COMMISSIONERS ANNUALI PLANNING RETREAT MARCH 12-13, 2024 PAGE 10  CityofHavelock Existing Sidewalk  Legend Sidewalk Roads Cityu Limits  266 267  Cruven ounly Comprehensive Plan  268 269 272  270 Ms. Marshall relayed that the following mapi is a portion of the City north of Slocum Gate entrance  271 toMCAS Cherry Point.  273 *** Thiss section intentionally left blank top page 11 ***    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE 11  274 275 277 278 279 280 283 284 285 286 287 288 289 290 291 292 293 294 295 296 298 300 301 302 303 304 )5 306 307 308 309 310  276 Additionally, Ms. Marshall shared the sidewalk priorities in the City were:  Sidewalk at High School on Webb Boulevard to Methodist Drive Next priority was focused on commercial areas  281 Unfortunately, projects have not been feasible due to cost. However, staff! has submitted two (2) 82 projects for grant funding. The applications are still ongoing, and described as:  DERPO: submitted our projects to DOT:  Webb Boulevard project - from High School to adj. neighborhood Church Road project US 70: service road to Slocum Creek Park Still under consideration, now quarterly awards DERPO supports our applications: size and importance to the region. One of the first communities to submit.  Application status:  Havelock's sidewalk projects = our top CTP priority, considering Havelock's  Pollocksville and Atlantic Beach received CRP funds for sidewalks  (-$1 million)  297 The Grant details were described as: 299 Webb] Boulevard project -  Havelock High School tol Boys and Girls Club (550' length)  Total Cost $475,800 Grant funds 809-$380,640 City Match 20% = $95,160 Details: Construction Total  Planning, Engineering & Design $16,000  $79,160*** $95,160  311 The Webb Boulevard project was described as:    BOARD OF COMMISSIONERS ANNUAL PLANNINGRETREAT MARCH 12-13, 2024 PAGE 12  BLVD  312 313 316 317 318 319 320 321 322 323 324 325 327  314 Church Road project- -  315 US 70: service road to Slocum Creek Park (580" length)  Total Cost $176,400 Grant funds 809=$141,120 City Match 20% = $35,280 Planning, Engineering & Design Right-of-Way Construction Total  $10,000 $280 $25,000 *** $35,280  326 The Church Road project was described as:  Proposeds CHURCHST  328 329 331  330 In closing, Ms. Marshall shared the following with the Board:  332 Sidewalk In Lieul Fee 333 Current Balance = $110,344    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE 13  334 37 338 High School project 339 Church Road project 340 Total 341 343 needed at this time. 344 346 348 352  335 IfCity receives funding fort the DOT Carbon Reduction Program (CRP), In-Lieu fees may be used  336 for the 20% match of the construction portion.  $79,160 $25.000 $104,160  342 Ms. Marshall reminded the Board that this was provided as an update only, no Board action was  345 HAVELOCK PARKS & RECREATION 347 GREATTRAIISSTATE PROGRAMIGTSP)  349 Parks & Recreation Director Kelvin Hardesty briefed the Board on the Great Trails State Program 350 and what he envisions for the City of Havelock. The following photographs are trails that are  351 established in NC and were presented as ani idea of what he hopes for the City.  353 354 358  355 As background, Mr. Hardesty relayed the existing trails in Havelock include Slocum Creek Paddle 356 Trail; the Recreation Complex Trail; and the Walter B.. Jones Trail. Prior projects have included the 359 Mr. Hardesty shared that in 2021, the NC House of Representatives passed House Bill 554 which 360 designated 2023 as the "North Carolina Year of the Trail". The North Carolina Year of the Trail 361 was aj planned celebration of the 50 years of commitment to Trail Programs that originated with the 362 1973 North Carolina Trails System Act. Outdoor Recreation in] NCI has an economic impact of over 363 $28 billion. The early investment and commitment to trails is why North Carolina is nicknamed the 254 "Great Trails State". North Carolina Year of the Trail was intended to increase awareness, and 55 usage of existing trails, but also increase education. This includes health benefits, and also emphasis 366 on the creative process of building trails, maintenance of trails and funding/cost associated with  357 McCotter Canal Trail and projects by the Greenway Committee.  367 trails. 368 370  369 The following map: shows the Mountains-to-Sea Trail as it exists today:  371 *** This section intentionally lefi blank to page 14***    BOARDOF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13, 2024 PAGE14  MOUNTAINS-TO-SEA STATE TRAIL  LEGEND Existing Trail Planned Trail  County Line City  372 373  374 Mr. Hardesty explained the Great Trails State Program provides funding for new trail development 375 and extension of existing trails. This includes paved trails or greenways, natural surface trails, 376 biking trails, equestrian trails, and any other type of trail recognized by the Department of Natural 377 and Cultural Resources. The Great Trails State Program is non-reoccurring and will distribute $25  378 million in total funds. The award amount rangei is between $100,000- $500,000.  379 381 382 383 384 385 386 387 388 389 390 391 392 393 394 395 396 397 398 399 400 401 402 403 404 405 406 407 408 409 411 412 413  380 Eligible Project Categories were described as:  Planning & Feasibility: The intent of planning & feasibility studies for the GTSP funds is an in-depth corridor study for a trail alignment, not an overall comprehensive trail plan for an area (Town, County, etc.). Planning & Feasibility will include assessments of all elements of the trail project including trail class (paved/natural surface), target users, design aspects, trail corridor/land needed, and partners to maintain the trail ensuring the overall feasibility ofai trail and/or trail location from a technical, financial, and operational aspect. Design & Engineering projects will create a set of design drawings that build upon the/a planning & feasibility study considering all assessments completed. This effort will provide technical details to construct sustainable trails and typically include surveys, geotechnical study (f needed), design drawings, construction specifications, and maintenance agreements. The conclusion of this effort will be a set of construction documents that can be Acquisition: GTSP can be used to acquire land or easements for trail projects. Acquisition projects may include Planning & Feasibility, Design & Engineering, or Construction. Construction: GTSP funds can be used to construct trails or trail structures. Trail structures include bridges, boardwalks, retaining walls, and other structures that are necessary for visitors to use the trail to travel from one location to another. For paddle trails, trail structures include waterway access points and watercraft launch structures. Trail amenities are also eligible projects and these include signage, water fountains, restroom facilities, campsites, docks, boat ramps, parking facilities, equipment rental facilities, and other improvements or structures intended to enhance visitor experience for trail users. Maintenance: Maintenance projects for the GTSP funds includes any activity to maintain  used tol bid out the project for construction or construct the project.  the usability and sustainability oft trails. Notification of Funding Opportunity: March 1,2024 Application Deadline: September 3, 2024 Awards Made: Early 2025  410 The timeline and match requirements were provided as:    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE 15  414 415 416 418 419 420 421 422 423 424 426 427 428 429 430 431 432 433 434 435 436 437 438 '39 40 441 442 444 445 446 447 448 449 453 455 457  Project Period: TBD *Award Timeline and Project Period will be updated in the coming Tier 1: in the amount of one non-State dollar ($1.00) of matching funds for every four Tier 2:i in the amount of one non-State dollar ($1.00) of matching funds for every two dollars Tier 3: in the amount of one non-State dollar ($1.00) of matching funds for every one dollar  weeks*  17 Match Requirements  dollars ($4.00) of State funds. ($2.00) of State funds. ($1.00) of State funds. Readiness (60 Possible Points) Clear Objectives Secured Match Proven Record with Trail Projects Sustainable Design Impact (20 possible points) Connections to daily destinations and/or existing trail networks Increases access Eliminates trail gap Partners and Community Support (10j possible points) Support from Community where trail will be built Support from other partners or organizations Public Support Management & Maintenance (10 possible points) Long-term maintenance plan Emergency management plan  425 The Selection Criteria was described as:  443 Potential GTSP Options for Havelock were described as:  1. Recreation Complex - Paving current trail would improve access and create opportunities 2. Phoenix Park - Planning & Feasibility, & Design of Trail that connects park with adjacent  for additional usage such as: biking, skateboarding, rollerblading, etc.  communities. HUD grant should qualify as match.  450 In conclusion, Mr. Hardesty relayed that planning and feasibility seems to discourage the use of 451 Great Trail State Program for Trail/Greenway Master Plans and welcomed the any questions or  452 comments from the Board. 454 TOURIST & EVENT CENTER 456 MAIN HALL FLOOR REPLACEMENT  458 Tourist & Event Center Sales Manager Pam Holder shared with the Board that the facility was 459 constructed in 2001. Over the past two years, the main hall has received a new ceiling covering, 460 new acoustic panels, the dividing wall has been recovered, new trim color around the room and 461 doors, new chairs and new sound system. Some additional equipment upgrades over the past ten *52 (10) years in the main hall included projector, screen, rectangular tables, podium, spotlight, and 53 microphones. In 2003, the main hall flooring was replaced with the existing flooring. The existing 464 flooring has discolored and stained tiles throughout the room. The current lobby flooring is Luxury 465 Vinyl Plank (LVP) and does not complement the existing tile in the Main Hall. LVP was placed in 466 the lobby area after Hurricane Florence because LVP is waterproof, durable, and resilient. It also is  467 aesthetically pleasing and anti-static.  468  469 Photographs of the existing flooring were provided as:    BOARD OF COMMISSIONERS ANNUAL PLANNING! RETREAT MARCH 12-13,2024 PAGE 16  470  Existing Main Hall Flooring  471 472 474  473 A sample of the square LVT that is recommended for the main hall was provided as:  Sample of Square LVT  475 476  477    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE17  478 31 483  479 Additional LVT options were provided tot the Board prior to the selection of flooring was made and 480 Ms. Holder reminded the Boardt that flooring could be cut ins square, rectangle or patterned. 482 Ms. Holder received quotes from four (4) vendors that were described as:  Company Removal of Installed Glue Down Start Date Estimate  Name Existing Floor  VS Interlocking Glue Down Glue Down Glue Down Glue Down  Including Cove Base 5mm: 20Mi'Wearlayer $65,000 30MilV Wearl Layer 20MIWearlayer  EastmanFloors CarpetDesigns CoastalFlooring Cheap Charlies  YES Removal8 & Disposal YES Removal8 & Disposal YES Removal& Disposal YES Removal8 & Disposal  Yes Yes Yes Ves  30 Days 2.5mm: $59,000 300 Days 2.5mm:$62,235 30 Days 3mm: $57,736 30 Days 5mm: 20Mil Wear $60,298 Layer  484 485 487 488 489 490 91 495 497  486 Lastly, Ms. Holder shared the following Main] Halll Rehab options with the Board:  Option 1: Replace Main] Hall flooring o Estimated Cost: $66,000  Option 2: No additional improvements for Main] Hall flooring at this time  92 After some discussion on the thickness of the flooring, and understanding that there may be unused 493 money allocated from another project, the Board directed Staff to tidy up the numbers on this 494 project, toi include seeking: a quotes from these vendors using the same thickness of materials. 498 Commissioner Walsh asked for an update on the Fort Macon property. Mayor Lewis relayed that 499 all the employees who are working on the project have changed and have no experience in the field, 500 causing a delay in the project on the base's end - basically putting the City back to square one. 501 However, City officials have met with John Balaci, who provided the City with other options on 504 Commissioner Kohr thanked the Staff for their presentations today. He also shared the news that he  496 CLOSINGCOMMENTS  502 moving forward with this property. 505 and his wife are expecting a baby inl November.  503 506 508 510 512 15 517 tomorrow. 518 519 RECESS 520  507 Commissioner Lewis thanked the Stafff for their presentations today. 509 Commissioner Cantey thanked the Staff for their presentations today. 511 Commissioner Wilson thanked the Stafff for their presentations today. F14 things back on track to change the trajectory oft the sewer system.  513 Mayor Lewis thanked Staff for their presentations today. He stated that the Retreat has gotten 516 Lastly, Mayor Lewis relayed that Daniel Sheehan will provide a full DC report to the Board    BOARD OF COMMISSIONERS ANNUAL: PLANNINGI RETREAT MARCH 12-13, 2024 PAGE 18  521 With there being no other items to discuss at this time, Commissioner Wilson made a motion to 522 recess until 8:30 a.m. on Wednesday, March 13, 2024 at the Tourist & Event Center to 523 continue the Annual Planning Retreat. Commissioner Kohr seconded and the motion carried  524 unanimously (5-0). The meeting ended at 2:01 p.m. 526 WEDNESDAY. MARCH 13TH SESSION  525 527 530 532 534  528 Mayor Willl Lewis called the recessed meeting oft the Havelock Board of Commissioners to order at 529 8:35 a.m. on Wednesday, March 13, 2024 att the Tourist & Event Center with a quorum present. 531 Att thist time, thel Board continued with the agenda oft the annual planning retreat.  533 PERSONNELNEEDS/CONCERNS  535 Human Resources Manager Angie Hall briefed the Board on the State of the City regarding the 536 vacant positions throughout the City. She shared that the National League of Cities survey 537 conducted with HR Managers and found that 51% ofrespondents reported retirement was the main 538 reason of their staff leaving. 52% of respondents believe that their largest numbers of anticipated  539 retirements will occur during the next few years. 541 Ms. Hall shared the following findings oft the survey:  540 542  Why Employees Leave  51% HRD Directors reported retirement ofE Baby Boomers in midto upper levelr management positions. (52% believe thatt theirk largest numbero ofretirements willo occur ini nextfewy years) Advancement with another public employer (36%) Non-competitive compensation (30%) Survey Conducted byA Nationall Leaguec ofCities  Lack ofi  advancement opportunities (25%) witha aprivate employer (24%)  543 544  City of Havelock Vacancy Stats 44j jobs postedl lasty year over2 2.5y years  Ofthe4 44j job postings- only 10v were posted1 11 time FirefighterParamedie: positions haver not beenf fully staffedin Police Officer positions weref fully staffed only oncet this year Finance! Director position was open7n months with only7 applicants: applying. (Only1 tapplicantw asqualified) "Averagec costto onboardan newe employees2,200. Approximately $44,000lastyear.  545 546  547 Ms. Hall explained to the Board that "onboarding" a new employee means thej procedure to  548 effectively integrate ai new employee into the system, toi include:    BOARDOF COMMISSIONERS ANNUAL: PLANNING RETREAT MARCH 12-13,2024 PAGE1 19  549 550 551 52 553 554 555 556 557 558 559 560 561 563  New Hire Paperwork Benefits Paperwork Safety Policy Overview and Paperwork Drug Screening Physicals and/or Medical Shots Background Check Organizational and Socialization Understanding New. Job! Function and Position Understanding the. Jobl Requirements of that. Job schools that new hires! have to attend.  The noted $2,200 per employee to onboard does not include training or certification  562 Ms. Hall relayed that the following would be beneficial to the Board for consideration:  Things That May Help Implementation of NEOGOV Promote Havelock's benefits package bya attaching alinkto a video discussing benefits ont thej jobp postingi itself Consider hybrid work opportunities Increase compensation  564 565  Topl Reasons Havelock Employees Leave Lack ofi internal advancement opportunities Accepted promotionwith: another publics sector agency Unhappy with position workload Stress/Time with family  Compensation  566 567  568 *** Thiss section lef blank intentionally to) page 20***    BOARD OF COMMISSIONERS ANNUAL PLANNINGRETREAT MARCH 12-13,2024 PAGE20  Employee Years of Service  569 570 572  571 Ms. Hall shared that these are the current years of longevity per department with the City:  Employee Longevity 0-4 Years 5-9Years 10-14Years 15-19Years 20-24Years 25-30Years  Fire Police Utilities Fire Police Public Works Police Fire IT Police Fire Public Works Utilities Admin Fire Admin  15 14 10  573 574 578 580 582  575 Commissioner Walsh questioned the cost of using NeoGov. IT Director Chad Ives relayed that the 576 cost is $5,000 annually. Assistant City Manager Cindy Morgan reminded the Board that this was 579 Mayor Lewis suggested using LinkedIn as well as a tool for finding potential new hires. 581 Lastly, the following describes the position requests that Staffi is seeking in FY 2024-25:  577 approved for funding inl FY 2023-24.  583 *** This section intentionally left blank to page 21 ***    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE21  New Budgetary Position Requests  FY2024-25 Department Parks &F Recreation Police Department  Position Title Parks/Maintenance Worker(1) Police Officer (1) Records Clerk (1) Frefghter/Paramedics (2) FOG Program Coordinator (1)  Planning& Inspections Bldg Codes Enforcement Officer Levell #I(1)  Fire Rescue Department Firefighter/EMTS (3) PublicWorks! Department Stormwater Manager( (1) PublicUtilities Department Cross Connection Coordinator (1)  584 585 587 589  586 PLANNING & INSPECTIONS 588 ONEBUILDING INSPECTOR III  590 Planning and Inspections Director Katrina Marshall shared the following information with the 591 Board in regards to her position requests for the upcoming budget year. Her department consists of 592 five (5) employees. A permit technician, planner/zoning code enforcement officer, two (2) building 593 code enforcement officers (Level Iand Level III) (Level III is temporarypar-time) and aj part-time 596 The Building Inspectors ensures that all residential and commercial structures are safe for citizens 597 through plan review and on-site inspections. They also conduct daily on-site inspections as well as 598 assist the public in answering questions regarding NC building code. They will also assist in 599 enforcing the City's Minimum Maintenance Ordinance and act as the City's Damage Assessment 602 Ms. Marshall is seeking a Building Code Enforcement Officer Level III this year because the City's 603 Level III will leave the City's employ in June 2025. With the planned growth in the area, the City 606 City Manager Mr. McGee shared with the Board that Level II Inspectors in NC are very few and 607 far between. He cautioned the Board that the City may have to grow a Level III Inspector, rather 608 than hire one. Knowing that the City will still bei in a difficult position because the current Levell 609 would have to shadow al Level III. Mr. McGee urged the Board to understand that it would take the 610 City'sc current Level Iinspector approximately six (6) to seven (7) more years to become al Level III 613 Commissioner Walsh asked ift there was a co-op program through the County. Ity was relayed to him 614 that there is not. He also asked if there is training available through the League of Municipalities. 615 Ms. Marshall replied that the NC Department of Insurance and NCI Building Inspectors Association 616 conducts all of the training. The City inspector can attend when it is available and feasible for him 619 Commissioner Lewis questioned what would the cost be to contract a Level III Inspector. Mr. 620 McGee stated that ify you could find one, the cost would be double than if one was hired. He went 623 Assistant City Manager Cindy Morgan relayed that as an option, the City could advertise for both a 624 Level II and a Level III Inspector and see where that led to. Ms. Morgan researched Craven County 625 and) New Bern salaries fora aLevel III Inspector andi it was $65,000 with out benefits.  594 nuisance abatement officer.  95  600 Coordinator, in the event ofa disaster. 604 does need a full-time Level III inspector.  601 605  611 Inspector. 612  617 to attend. 18 622  621 on to say that contract inspectors are expensive and prefer projects.    BOARD OF COMMISSIONERS ANNUALI PLANNING RETREAT MARCH 12-13,2024 PAGE22  626 628 629 630 631 632 633 634 635 636 637 638 639 640 641 642 643 645  627 Building Inspector Staffing Options were provided as:  Level III Building Inspector  Recruit and! hire during FY 24-25  Thist may take many months, there are very few Level III Inspectors in) NC Recommended option due tot time expected toi fill position Difficult to find also & may not be able to obtain Willo only delay needt tol havea aLevel III Inspector May need tob be used toi fill gap until position is filled Not practical, County is short-staffed also They would handle full permit process This option is not recommended  Temporary Building Inspector  Default to Craven County  644 Lastly, Ms. Marshall shared the FY: 2024-25 Planning & Inspections Salary/Benetits Costs as:  Department  Position Title Level III  Starting Salary  Total#of Requested Positions 1  Planning & Inspections Building Codes Enf. Officer $48,352  Inclusion of Benefits (estimate 39%) Total  $18,857 $67,209  646 647 649 651  648 PARKS & RECREATION 650 PARKSI MAINTENANCE WORKER  652 Parks and Recreation Director Kelvin Hardesty shared with the Board his desire for aj proposed new 653 position for an additional Parks Maintenance Worker. Previously, parks andi recreation had three (3) 654 full-time parks maintenance workers. This position would be a grade nine (9) with a base salary of 655 $31,169 or $43,324 including benefits. The duties/responsibilities of this position would include 656 maintain and repairs parks, ball fields, playground equipment, buildings and facilities. This position 657 would also manage and disposes of litter and trash as required. Thej position would allow for better 658 overall quality of service, increased park & restroom coverage, as well as maintenance of 659 properties that require travel. This position would alsoi improve the quality of service to the citizens 660 oft the City by allowing park bathrooms to be cleaned and monitored multiple times a day. It would 661 also provide more supervision and coverage at Lewis Farm Park and the Sermons Dog Park. This 662 position would require less need for recreation Stafft to assist with cutting grass, and marking ball- 663 fields, while maintaining better overall maintenance of playgrounds. Lastly, this position has the  664 potential to expand programming and events.  665 667 671  666 Commissioner Walsh stated he views this position as a need.  668 Mayor Willl Lewis stated the bathroom portion of this should be added to the cleaning contract and 669 should not fall on the Parks & Recreation Staff. He commented that the cleaning contract needs to  670 be sent for re-bid. 672 POLICE DEPARTMENT    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE23  673 675 077  674 ONEDPOLICEOFTICER  76 Police Chief Mike Broadwell shared the following staffing requests with the Board:  Current Staffing Levels Thel Department currently has 26 sworn positions: Chief ofPolice Captain-1 Division Supervisors (Lieutenants)-2 Patrol- 16 Investigations-4 Administrative SergeantProperty &Evidence-1 K91 Handler-1 "Vacancies as of3/1/24-2 *Note: Thec current staffing numbers were decreased by3 3positions when School Resource officers were removed from 2024 budget. These officers were also utiized during the busy summer season and special events.  678 679  680 681  Current Staffing Issues  The department is currentlye experiencing personnel strain with required overtime to fill shift vacancies Minimum: staffing requires 3 pers shift 2417 Until fully staffed with 4 pers shift, overtime is required for every officer thati is offt tor maintain minimum staffing Optimal staffing would have 5 pers shift during peak times (busy nightshifts andy weekends)  32 683  684 Commissioner Kohr asked for information on how many times in recent years the police department 685 has gone over budget in overtime and fuel, to determine if these items need to be adjusted in the 686 budget. City Manager Chris McGee and Assistant City Manager Cindy Morgan relayed to 687 Commissioner Kohr that these items are gone over during each budget cycle and adjusted year to    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13, 2024 PAGE24  688 year as trends show ar need. However, therel have been times that finance has needed toj pull money  689 from a different linei item toi increase fuel or overtime, as needed.  690  Proposed! New Police Position  hisp Thisa  "splitorflex" officerv 20a and3 30shifts opemasaplorfer" officer rotations. Thiswills significantlyreduced hours. thei staffingissues. Thisi importantp  12-12ora K9handlerv which bef  691 692  693 Chief Broadwell shared the following proposed organizational chart:  694 695  Salary Grade1 16 Salary...$43,856 Benefits..$17,103  Budgeti impacty would bea approximately $60,959  696 697 701 703  698 Chief Broadwell relayed that recruiting now has to happen at every available opportunity. Whether 699 an officer is at a job fair, or at BLET, or in the grocery store. He and his officers have to be  700 intentional about recruiting new officers. 702 ONEODRECORDS CLERK 705 information with the Board:  704 Regarding the potential additional records clerk position, Chief Broadwell shared the following    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE25  Duties and Responsibilities Department Notary Services, etc... management: systems  Alln records requests/records check (100+ per month) Liaison between! HPD andl DMV, DSS,ME's Office, Victims Entero citations anda accidentr treports into record Review/Approve: all reports for NIBRS compliance, including monthly crime stats to FBUSBI  706 707  Duties and Responsibilities softwaref for Police andF Fire Department Backup dispatcher/EMD Assistant TAC for DCI Personnel managementi inr records system Records retention andn Expungements (veryl lengthy andt time consuming process. Wea are seeingas significanti increase aftert thel lawo changed) Everythings generatedi int the PDP passest through ther records clerk office ins somef form or fashion  Liaison with! NewV Worid/Tyler and other vendors forr maintenance of  708 709  New Position Benefits Monday- Friday (40h hourv workv week) Duties willb be distributed! betweent twoc clerks This clerkv willl be stationeda att thef front! lobby window Willa assisty withv walki int traffic Assistv with Adminp phone line  Thist task willb bet takeno offo ofthe dispatch center (Monday -Friday) o Willf free upd dispatchs stafff ford othert tasks Monday-Friday) Reduces stress, sharet thev workloada andr reduce burnout Future Responsibilities with Accreditation (state recommended butr not currently participating) approximately" 10h hours or more perv week  710 711    BOARD OF COMMISSIONERS ANNUAL PLANNING: RETREAT MARCH 12-13, 2024 PAGE26  Salary  Proposed -Grade9  No current position description for assistantrecords clerk. Current records clerk is a Grade 10 Salary...31,169 (depending on qualifications) Budget impact would be approximately $43,324  Benefits..$12,155  712 713 716 718  714 At this time, Police Chief Broadwell welcomed the Boards questions or comments regarding the  715 Police Officer position or the Assistant Records Clerk position.  717 FIRE-RESCUE DEPARTMENT  719 Chief Tom Dorn relayed that this is a competitive market for all employees, including firefighters 720 and paramedics. Havelock Fire Rescue has been experiencing high turnover for the last several 721 years. Staff identified reasons for leaving include low daily staffing levels, high call volume, 722 mental burnout, as well as poor work life balance. Since the last spring retreat in 2023, the fire 723 department has hired 10 personnel. The average tenure of staff personnel as of February 2024 was 724 1.7 years with the City. Chief Dorn provided the following graph to show staffing experience over  725 the past five (5): years:  726  Staffingby) Vears ofExperience  year 1-4years  10  727 728  729 Chief Dorn shared the department currently has four (4) firefighter.paramedics, seven (7) if you 730 include the captains. There are twelve positions available, not including the captains. The 731 department currently has six (6) firefighter/EMT's taking the paramedic course and three (3) 734 Continuing, Chief Dorn proposed to increase the daily staffing levels and deployment strategies to 735 address burnout and turnover, with an increased staffing level to eight full-time employee (FTE) per 736 shift. This would require three (3) additional Firefighter/EMT's (1 per shift). Chief Dorn also 737 recommended the implementation of EMS only personnel who would staff a peak ambulance to 738 alleviate strain on shift personnel which requires the addition of two (2) paramedics. His proposed 739 focus on retention develops daily staffing levels and deployment strategies to address burnout and 740 turnover. He reminded the Board this is the same proposal that he brought to them last year:  732 scheduled to take the course in 2024-2025.  733    BOARD OF COMMISSIONERS ANNUAL PLANNING. RETREAT MARCH 12-13,2024 PAGE27  741 742 743 4 145 746 747 748 749 750 751 752 755 described as: 756 757 758 759 760 761 762 763 765 66 67 768 769 770 771 772  Increased Staffing levels on each shift to 8FTE's  Requires addition of3-FF/EMT@ per shift)- - Grade 14 Total Base Salaries: $119,338; With] Benefits: $165,879  Implementation of EMS only personnel who would staffa aj peak ambulance to alleviate strain Requires addition of2 Paramedics - Grade 14 (Requires new. job description)  ons shift personnel  Total Base Salaries: $79,559; With] Benefits: $110,587 Implementation of 48/96 schedule for shift personnel [SO cost]  753 He also relayed that he would like to implement a "48/96" schedule for shift personnel. He shared 754 that there are employee and organizational benefits to this schedule. The employee benefits were  Increase in consecutive days off at home to recover More "Wake ups" at! home Decrease in commutes to andi from work Studies showi increase ini morale  Decompression needs consecutive days offt to recover from stressful events  Employees can focus on specific modalities (FIRE orl EMS)  764 While the organizational benefits were described as:  Increased continuity of operations Increase recruitment area of potential new hires Less redundancy of completing daily tasks Decreased fuel consumption Daily checks to every other day No changes in cost to City  773 Chief Dorn continued reviewing the cultural portion of the plan stating that the organizational 774 benefits would be an increase in staffing levels that provides for concurrent fire and EMS coverage, 775 thus eliminating cross-statting and improved accountability and crew integrity. Followed by 776 targeted deployment of resources to address needs. The employee benefits would address the 777 burnout factor, reduces redundancy of assigned tasks, increases time to complete work or assigned 780 Chief Dorn shared the following to explain what day and night staffing would look like throughout  778 training, improves productivity because the employee can focus on fire or EMS.  779 782  781 the City, thus covering the City 24 hours a day:  DayStaffing  EastE Ends Station FF/EMT /EI  West End FF/EMT FF/Paramedic FF/EMT  783 784    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE28  NightStaffing  EastE EndStation F/Paramedic FF/EMT FF/EMT  WestE End FF/EMT FF/Pa FF/Paramedic FF/EMT  785 786  Peak Ambulance = Utilizing Resources Efficiently  787 788 791  789 Chief Dorn explained that of the 3,270 calls, 1,523 oft them occurred during daytime hours. Staffing  790 two people would help alleviate thesei issues.  4,8501 Total Calls for Service in 2023  1///  792 793  Total Calls for Service 2019-2023  -  794 795  796 *** This section intentionally lef blank to page 29***    BOARD OF COMMISSIONERS ANNUALI PLANNING RETREAT MARCH 12-13,2024 PAGE29  Mutual Aidp provided tot the CityofHavelock  797 798 801  799 Chief Dorn relayed thatt the bottom (orange) linei ist the number of calls that Cherry Point covers for  800 the City, which! has doubled. That also means loss revenue for the City.  What can we do for our employee's? The' "48/96'Schedule  Benefitsf fortheE Emplovee Increasei inc home to recover Decompressionneese daysofft ton recoverf froms stressful new hires events More" Wake ups" athome work commutesto&.from Studies showir increasei in morale Noc changesi in costto City Employees focuso ons specific Addresses Endorsedbyt Employeet the NCLeaguec burnout of modalities ARE or EMS)  BenefitsfortheCiy days offat Increased Continuityo ofc operations Increaser recruitment areao of potential Lessredundancy ofcompleting daily tasks Decreasedf fuel consumption Dailyo checkst toe every other day Municipalities  802 803  Quality of Life for Staff  24/48 PEAT  48/96  24/48 48/96 0 16 18 120 60  WakeU Upsa athome 120 181 nott traveling tov work FullV Weekends Off 17 25 Fri/Sat/SunOff WorkE Either Sat/Sun 35 Work Both Sat/Sun 0 Commutes  REPEAT 3outof6  804 805  Summary Solutions Increases staffing 24/7.concurrent to8FTEs/shift AddE EMS only Peak Ambulance Efficient Operations shifts schedule  Challenges High CallV Volume System Employee Retention Lowl levelso of experience Work-Life Balance  Benefits Firea andE EMS protection Targeted and Address then needs ofoure employees  Employee Burnout Institute 48/96  806 807    BOARD OF COMMISSIONERS ANNUAL PLANNING: RETREAT MARCH 12-13, 2024 PAGE30  808 Commissioner Lewis questioned if the 48/96 was considered, when would it be implemented and 809 Fire Chief Dorn replied that it could be put into place now because he has Staff already willing to  810 work that schedule.  811 813 815  812 Chief] Dorn thanked the Commissioners for their time. 814 FEDERALLOBBYINGI UPDATE  816 Government Affairs Lobbyist, Daniel Sheehan briefed the Board on the annual appropriations bills 817 that Congress recently had toj pass. At the end of last week, the House and Senate passed a mini- 818 bus, six of the twelve appropriations bills. The remaining six are pending now and the deadline is 821 Mr. Sheehan relayed that the briefings presented by Mayor Lewis and City Manager Chris McGee  819 the 22nd of March.  820 823  822 went very well and were productive. They were described as:  INDEX  Congressionallyl Directeds Spending Appropriation' Updates Havelock Westem GrowthE Expansion Phoenix RecyclingSite ARPA Allocation Update Otherl Project Updates HWY7 70Havclock Bypass Update(R-1015) Highway 101/N Miller Bld. Expansion Update (U3431) McCotter Canal Havelock' Western Growth Expansion Congressionally Directed Spending Appropriation Update  824  825 826    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13, 2024 PAGE31  Phoenix Recycling! Site  Congressionallyl Directed Spending Appropriation Update  827 828  ARPAA Allocation  CUE ACT OF 2021  829 830  831 *** Thiss section intentionally lef blank top page 33 ***    BOARD'OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13, 2024 PAGE32  US 70 Havelock Bypass Update (R-1015)  Highway7 70HavelockB  North  October2 2015 2016 2019 75% ary2 2024)  832 833  Highway: 101/ Miller Blvd. Expansion Update (U-3431)  Chy  50,021,000  834 835  836 *** Thiss section intentionally lef blank top page. 34 ***    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE33  McCotter Canal  37 38 842 845 incrementally. 846 848 City. 849 851  839 Mr. Sheehan relayed that Dr. Murphy supports the $300,000 in federal economic development 840 funds for a formal study to determine the best ways to correct the canal's deficiencies. He also 841 stated that he looks forward to Senator Tillis making a request for this funding as well. 843 In addition, the President's budget that was recently announced, included an authorization for the 844 FRC sustainment hanger in the amount of $420 million for the F-35 and it will be funded 847 Lastly, regarding the Western Growth Expansion, Senator Tillis has asked for the funding for the  850 At this time, Mr. Sheehan welcomed the Commissioners questions or comments.  852 Commissioner Walsh asked ift there was any chance of getting a small piece ofthe Croatan National 853 Forest in order to take the McCotter Canal from a "bend" to a "curve"? Mr. Sheehan replied that it 854 was an absolute probability in the future because the National Forest Service does grant requests  855 such ast this one. 859 PUBLIC WORKS  856 858 050 862  857 Mr. Sheehan thanked the Board of Commissioners for their time this morning.  51 STORMWATER MANAGER. - NEW POSITION  863 Public Works Director Patrick Lee shared with the Board this is aj proposed new position within the 864 stormwater utility. The position will be funded with currently collected funds. The position is 865 proposed as a grade 23 witha a base salary of $61,712 (before benefits) and a $85,779 after benefits. 866 The position will start in January 2025 after the completion of the current stormwater mapping    BOARDOF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE34  867 project being performed by the City and Hazen and Sawyer. Lastly, the duties and responsibilities  868 ofthe Stormwater Manager would be:  869 870 871 872 873 874 875 876 877 879 881 883 886  Implementing and Administering the Stormwater Program  Catalogue all Stormwater Features o retention ponds, outfalls, etc. Inspection and Reporting Public Education State Permits  Leadal New Stormwater Division Crew in the Future  878 Mr. Lee relayed this new position would not be advertised for until after the new budget year. 882 CROSS COANECION/BACNION PREVENTION - NEW POSITION  880 PUBLICUTILITIES DEPARTMENT  884 Public Utilities Director Rick Day shared the following information with the Board regarding the 887 The City of Havelock is mandated by State to inspect and enforce our current ordinance recently 888 adopted in Chapter 51.60 which requires all properties in the City to have a device to prevent 889 backflow contamination of the City'swater: system. To accomplish this, an additional staff position 890 is requested to manage a Cross Comnetion/Backllow, prevention program to document existing 891 inventory, determine properties that require new or upgraded devices, conduct regular inspections 892 of properties, and enforce the ordinance. This position will also manage outreach and education.  885 Cross Connection coordinator.  893 895 896 897 898 899 901 904 907  894 Thej proposed grade and salary was described as:  Grade Base Salary $36,081 With Benefits $50,152  12  900 FOG-FATS.OILS. AND GREASE & INDUSTRIAL USE- NEW POSITION  902 Public Utilities Director Rick Day shared the following information with the Board regarding the 905 The City of Havelock is mandated by DEQ to inspect and enforce our current ordinance as found in 908 An additional staff position was requested to manage the FOG program to document existing 909 inventory, conduct regular inspections of existing facilities, and enforce the ordinance. The position 910 will also manage outreach and education. Additionally, the position will manage industrial use 911 permitting and inspection of facilities as required (i.e., vehicle was areas with oil/water separators  903 FOGI Program coordinator. 906 Chapter 52.105.  912 that are tied to our sewer system.) 914 Thej proposed grade and salary was described as:  913 915 916 917 918 919 921  Grade Base Salary $36,081 With] Benefits $50,152  12  920 RECLASSIFICATION OF POSITIONS 922 CONTRACTPROECT MANAGER    BOARD OF COMMISSIONERS ANNUAL PLANNINGI RETREAT MARCH 12-13,2024 PAGE35  923 y27 928 929 930 934 936  924 Public Works Director Patrick Lee shared the following information with the Board regarding the 925 reclassification of the Contract/Project Manager from a Grade 20 to a 23 to coincide with the new  26 Stormwater Manager Position.  Grade 201 Base Salary: Grade 23 Base Salary:  $53,308; With Benefits: $74,098 $61,712; With] Benefits: $85,779  931 Mr. Lee relayed that this position is currently responsible for developing project scopes, inspecting 932 jobs, managing contractors, and answering project related questions within the Public Works and  933 Public Utilities Departments. 935 STREETS DIVISION  937 Regarding the Streets Division, Mr. Lee stated that the Public Services Worker 1 position is 938 Currently the lowest pay grade in the City at a Grade 8. Responsibilities include mowing, green 939 waste pickup, brown and white pickup, drainage work, and streets maintenance. The starting pay for 940 a Grade 8 is $14.23 an hour or $29,685.41 per year. Continuing, a Public Services Worker 2- 941 Grade 91 has the same responsibilities as a Public Services Worker 2. Employees are promoted toa 942 level 2 when they pass their CDL test. Thel Public Services Crew Leader is a Grade 13 and they 943 lead the crew onj jobsites throughout the City. Lastly, the Public Works Supervisor is a Grade 19. 946 Mr. Lee proposed to bump four (4) streets and maintenance positions up 1 pay Grade to bring them 49 Allp positions are currently below surrounding City and County pay grades for the similar positions. 951 Finally, Mr. Lee shared the following current pay and comparisons from area municipalities for the  944 This supervisor manages the division on day to day operations.  945 948 950 953  947 more in line with thei industry standard.  952 Boards awareness: Position  Grade Havelock Current HavelockProposed NewBern Morehead CravenCounty  Public ServicesV Worker1 Grade8 $29,685.41 $31,169.58 Public ServicesV Worker2 Grade9 $31,169.58 $32,727.34 Public ServicesT Teaml Leader Grade1 13 $37,885.88 $39,779.58 954 Public Works Supervisor Grade1 19 $50,768.76 $53,308.89 958 NEW BOARD OF COMMISSIONER POLICIES  $31,482.00 $31,314.00 $35,530.00 $33,056.00 $32,879.00 $39,020.00  $42,860.00 $56,784.00  955 957 959 961  956 BRIEF ITEMI DISCUSSIONS 960 SOCIALMEDIA POLICY  962 Assistant City Manager Cindy Morgan briefed the Board on the proposed Social Media policy for 963 the City stating that most oft the items contained in the proposed policy, Facebook already handles 964 on its own. This proposed policy would provide the City more control over Social Media, in an 965 event where, for instance, a user was making a personal attack on someone. Continuing, she 56 relayed there has been an occasion where Facebook hasn't caught a vulgar comment regarding an 969 Another reason for the proposed policy, is to ensure that all City social media accounts are created  967 employee, and this would cover a situation such ast that. 970 under the control of the City PIO and IT department, only. 972 Thej proposed social media policy 24-BOC-01 reads:  968 971    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE36  973  974 The purpose of the City's social media sites are to communicate news and information about the 975 City, to provide timely information about government services, events, emergency communications, 976 and toj present matters of public interest to citizens and other interested parties. The City will share 977 pertinent information from other government agencies, public education institutions, non-profit 978 organizations that provide services to residents, and organizations that partner with the City. Social 979 media. sites include: Youlube, Facebook, and Instagram. Other social media platforms may be used  980 with the approval of the City Manager or his/her designee.  981 982 Comment Policy 983 985 include: 986 987 988 989 990 991 992 993 994 995 996 997 998 999 1000 1001 1004 1005 1006 1007 1008 1012  984 The City reserves the right to hide or delete comments. Comments that can be hidden or deleted  Vulgar, profane, or obscene language or content  Personal attacks of fany kind Offensive comments  Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national  origin, physical or mental disability, or sexual orientation. Conduct in violation of any federal, state, or local law Sales or promotion of goods or services or links to other sites  Spam  Advocation of illegal activity or actions that compromise the sqfety or security oft the public Promotion of particular services, products, political organizations, candidates or ideas  Infringing on copyrights or trademarks Confidential or non-public information False or misleading information  1002 Any content removed based on these guidelines must be retained by the City for a reasonable period 1003 oftime and must include: the time, date, and identity of the poster (when available).  The City reserves the right to deny access to any social media site for any individual who All posts and comments are public records and subject to public disclosure under the Public  violates this policy, at any time and without prior notice.  Records. Act and Proposition 59.  1009 The opinions and comments expressed on social media sites by the public do not reflect the opinions 1010 or position oft the City of Havelock government or its employees. Any links to sites, other than those 1013 The materials and information contained on or obtained from any of the City's social media 1014 platforms are distributed "as is" and without warranties of any kind. The City of Havelock is not 1015 responsible for any special, indirect, incidental, or consequential damages that may arise from the 1016 use of, or the inability to use the social media platform and/or the materials contained on the 1017 platform, whether they are provided by the City or a third party. Data on the platform are subject to  1011 belonging to the City, do not constitute endorsement by the City ofHavelock.  1018 change without notice. 1020 Administrators  1019 1021  1022 All administrators, for City social media pages shall be identified and selected by the appropriate 1023 department head. Administrators will be limited and managed by the Information Technology 1024 Department or Public Information Officer. No employee shall create a social media profile or 1025 account on behalfoft the City without the approval of the City Manager or his/her designee. 1027 Employees representing the City government on any respective social media page must conduct 1028 themselves at all times as a representative oft fthe City and in accordance with all City policies.  1026    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13,2024 PAGE37  1029 1031 1034  1030 Employee Use of Social Media  32 Employees are prohibited from conducting City business via their personal sites. Inappropriate 1035 Commissioner Kohr expressed concerns over the concerns portion of the policy. He relayed he has 1036 no problem with keeping the section regarding "Employee Use of Social Media". Commissioner 1037 Kohr strongly urged his constituents to strike the entire comment section of this policy, stating that 1040 Again, Ms. Morgan reminded the Board that Facebook has removed comments in the past, not the  1033 usage ofs social media can be grounds for disciplinary action.  1038 the City cannot govern free speech.  1039 1042 1044 1047 1051 1053 1U56 Department. 1057 1059 1062  1041 City. Commissioner Kohr carried on with his argument. 1043 This ledt to ane extensive discussion on the matter.  1045 A Commissioner's: motion and as second was sought to adopt the Social Media Policy 24-BOC-01 as 1048 At thist time, Commissioner Wilson made a motion to adopt the Social Media Policy 24-BOC-01 1049 as presented effective March 13, 2024. Commissioner Cantey seconded and the motion passed  1046 presented or revised.  1050 with Commissioner Kohr opposing. (4-1) 1052 ELECTRONIC! SIGNPOLICY  1054 Assistant City Manager Cindy Morgan briefed the Board that periodically the City received requests 55 from the public to display various non-City messages on the LED sign in front of the Harrier/Police  1058 Thep proposed Electronic Sign Policy 24-BOC-02 reads:  1060 The purpose of the electronic sign, located adjacent to the police department/harrier exhibit, is to 1063 Only the City of Havelock may post information on the electronic sign. This information must be 1064 related to City events, City sponsored events, or other City related business. The sign may not be 1065 used to display advertisements or other messages on behalf of private entities or individuals. 1066 Exceptions may be granted by the City Manager on an as needed basis. 1068 Other departmental electronic. signs may be used to advertise events at their facilities. 1070 A Commissioner's: motion and a second was sought to adopt the Electronic Sign Policy 24-BOC-02 1073 At this time, Commissioner Wilson made a motion to adopt the Electronic Sign Policy 24-BOC- 1074 02 as presented, effective March 13, 2024. Commissioner Cantey seconded and the motion  1061 provide another mechanism to disseminate municipal information to the public.  1067 1069 1072 1076 78 1082  1071 as presented or revised. 1075 carried unanimously. (5-0) 1077 LIBRARY BOARD FUNDING 1081 current budget year.  79 Ms. Katherine Clowers, Regional Director of the Craven-Pamlico Regional Library, briefed the 1080 Board of Commissioners on an additional funding request of $4,775 that she was seeking this 1083 At this time, Commissioner Walsh asked to be recused from voting on this matter under S.B. 473 1084 Appropriation One - "Havelock-Craven County Library". Commissioner Lewis moved to recuse    BOARDOF COMMISSIONERS ANNUAL PLANNINGI RETREAT MARCH 12-13,2024 PAGE38  1085 Commissioner Walsh from voting on Havelock-Craven County Library budget matters. 1088 Commissioner Kohr made amotion to include the $4,775 in the Library's FY 2024-25 budget 1089 request. Commissioner Lewis seconded the motion. The motion failed with 2 aye votes and 3 nay 1090 votes. fAye votes were. Commissioner Kohr and Commissioner Lewis; Nay votes were: 1093 Commissioner Wilson made a motion to fund the $4,775 to the library now.prior to this FY24- 1094 25 budget year, funded out of the General Fund. Commissioner Cantey seconded the motion 1097 Commissioner Lewis reported that she would like to see reports from the library presented to the 1098 Board of Commissioners. Ms. Clowers agreed, stating now that she is the acting regional director 1099 and aware of the situation, she will be happy to provide the Board with these reports.  1086 Commissioner Kohr seconded the motion and it carried unanimously. (4-0)  1087  1091 Commissioner Cantey, Commissioner Wilson, and Mayor Lewis! 1095 and it carried with Commissioner Kohr opposing (3-1)  1092 1096 1100 1102  1101 STORAGE CONTAINERS UPDATE  1103 As background, the subject of portable storage containers was originally discussed by Staff and the 1104 Board of Commissioners at the one-day fall retreat in November 2023. At that time, Staff had 1105 identified thirty-six (36) storage containers in the City and all of them were not permitted. An  1106 example of the containers was shown as:    1107 1108 1109  1110 City Manager Chris McGee and Planning Director Katrina Marshall provided the following update 1111 to the Board. Mr. McGee relayed no action had been taken since the fall retreat, because he asked 1112 Ms. Marshall to pause on the project for the time being. He stated that he wanted to build trust 1113 versus eroding trust in the community and also wanted to canvas the community again regarding the 1114 storage container locations. Since last fall, the City has now identified forty-one (41) portable 1117 Inl his opinion the City has three (3) options to resolve this matter. Those options were described as:  1115 storage containers at twenty-three (23) businesses and three (3) residences.  1116 1118 1119 1120 1121 1122 1123  Options one: Do not change anything; the Ordinance stand as they are and the City sends out letters of non-compliance, with 30-day notification and 60-day notification as well as a O This option is much like the Codel Enforcement Officer already does.  civil citation and $50j penalty fee per violation.    BOARD OF COMMISSIONERS ANNUALI PLANNINGRETREAT MARCH 12-13,2024 PAGE39  1124 1125 1126 27 1128 1129 1130 1131 1132  Option two: Thel Board of Commissioners: allow the portable storage containers to stay with The City Manager relayed the problem with that option is all forty-one (41) portable storage containers int the City become existing, non-conforming, and the City cannot Option three: The Amazon distribution center in the City, which is a cargo container. However, it does meet NCI Building code andi iti meets architectural controls.  some, or no, conditions.  enforce them. This option! he stated, concerns him.  1133 Mr. McGee relayed these twenty-three (23) businesses are going to be unhappy, however these 1134 containers need to be removed. The letters are written and they are ready to be mailed out. The 1135 City Manager just wanted to be sure that by sending these letters out that hei is not creating more of  1136 aheadache for the Board of Commissioners and Staff. 1138 The forty-one (41), properties with containers were described as:  1137 1139  Container/Pod! List3 3/5/2024)  (Separatelot) PoolaSpa arts Wynne McNeill, Another Window inting/Hot! Head  GIS2016 GIS:2018 GIS2020 GIS:2020 GIS-- 2012 GIS2012 GIS GIS2 2007 GIS2012 GIS2021 GIS- GIS2018 GIS:2 2020  uC  OParkln 6Oute BanksDr. Outer BanksDr. ontanal  Pine 819FirTr.  Banegas  1(POD)  1140 1143 1147  41 Mayor Will Lewis relayed that in his opinion, there should be an ordinance to allow for portable 1144 Commissioner Kohr statedt this it was his opinion that the City should just let these existing storage 1145 containers stay as they are and only enforce new containers placed around the City. No other  12 storage containers, ift they were done correctly. 1146 Commissioners agreed with! his opinion.    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13, 2024 PAGE4 40  1148 Commissioner Cantey suggested having aj public meeting at the TEC with the owners of the storage 1151 Staff was provided the direction to deliver the letters and also plan for a stakeholders meeting at the  1149 containers, to explain the position oft the City. All agreed that was a great idea.  1150 1153 1155 1159  1152 TECt to explain the position oft the City. 1154 STORMWATER GRANTS ASSISTANCE 1158 (LASII) Fund Spring 2024 application window.  1156 Regarding parking lots in the City, Public Works Director Patrick Lee briefed the Board on a grant 1157 application for the North Carolina Local Assistance for Stormwater Infrastructure Investments 1160 Hazen & Sawyer proposed the development of a grant application for design and construction to 1161 replace City-owned parking lots with permeable pavement. Replacement of existing parking lots 1162 with permeable pavement is expected to provide multiple benefits including improved water 1163 quality, reduced runoff contributions to flooding and drainage concerns, improved City 1166 The 2024 grant application allows for implementation to be scaled based upon the award amount, 1167 which is expected to be proposed with the application. Hazen & Sawyer will coordinate with the 1168 City regarding the desired maximum extent of pavement replacement and prepare concept 1171 A preliminary review of grant requirements suggests the proposed project would be eligible and 1172 favorable for funding. If at any point during grant application development Hazen & Sawyer 1173 determines the proposed project would be ineligible or unlikely to be funded through the grant 1174 program, Hazen & sawyer will notify the City immediately and pause further work on application  1164 infrastructure, and education as well as awareness benefits for City residents.  1165  1169 alternatives for a reduced footprint.  1170  1175 development until coordinating witht the City on next steps.  1176 1178 1179 1180 1181 1182 1183 1184 1185 1186 1187 1188 1189 1190 1192 1193 1194 1195 1196 1197 1199 1201  1177 The scope of services was described: as:  Prepare conceptual boundaries, schematic, and costs for replacing City-owned parking lots Prepare Permeable Pavement Construction Grant application based on the NCDEQ Priority Rating System Guidance and) Form for Division of Water Infrastructure Stormwater Funding Program through the Local Assistance for Stormwater Infrastructure Investments (LASII) Hold a virtual meeting/conference call to discuss proposed concept and draft grant  with permeable pavement  Fund application Finalize grant application  Provide draft grant application content for City review  Submit grant application tol NCDEQ through the online submittal portal  1191 The estimated! Fee and Schedule was proposed as:  Hazen & Sawyer proposed to complete the proposed work as hourly not-to-exceed, with a not-to-exceed limit of $10,000. Grant application materials would be provided for City review and uploaded tol NCDEQ in advance of the April 30th funding deadline. Hazen & Sawyer relayed that they looked forward toj providing these services tot the City ofHavelock.  1198 It was the General Consensus of the Board toj pursue this grant opportunity.  1200 CRAVENCOUNTY/CITY RECREATIONMOU  1202 Assistant City Manager Cindy Morgan reminded the Board that in the past, Craven County has 1203 agreed to fund up to $100,000 for a project at the Recreation Complex, entering into MOU's    BOARD OF COMMISSIONERS ANNUAL PLANNING! RETREAT MARCH 12-13,2024 PAGE41  1204 (Memorandum of Understanding) over the last couple of years. The one presented this afternoon is  1205 specifically for the dugouts at the Recreation Complex and is described as:  1206  MEMORANDUM OF Between City Craven County dugout  bewateGvafliweld 101),  ESTDIATED $124,000 $58,000 $1800 $18,000 $198,000  1207 1208  CydHneiMamg  1209 1210 1213  1211 Ms. Morgan relayed the total cost is $198,000, making the City's commitment $99,000 and the  1212 County's commitment $99,000.    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13, 2024 PAGE42  1214 A Commissioners motion and second was sought to approve the MOU between the City of 1215 Havelock and Craven County to continue a 50/50 cost-share partnership by enhancing recreational 1218 At this time, Commissioner Walsh made a motion to approve the MOU between the City of 1219 Havelock and Craven County to continue a 50/50 cost-share partnership by enhancing 1220 recreational facilities at the Havelock Recreational Complex, totaling $198,000. Commissioner  1216 facilities at the Havelock Recreational Complex, totaling $198,000.  1217  1221 Wilson seconded and the motion carried unanimously. (5-0) 1223 ANNOUNCEMENT OF 2024 SUMMER MOVIES & CONCERTS  1222 1224 1228  1225 For general knowledge, Parks and Recreation Director Kelvin Hardesty shared the 2024 Summer 1226 Movies & Concerts schedule with the Board. He stated that movies will begin at dusk and concerts  1227 will begin at 6:00 p.m.  Havelock Parks & Recreation 2024 Event Calendar (Fridays unless listed otherwise) Easter Egg Hunt- March231Saturday) 1*Movie- April 5th- Wonka (PG)  1*Concert- May2 24th Bouncel Band (Hip! Hop, Dance, Top-40) 2ndConcert- June 14th- Riggsbee Road (Bluegrass, Pop, Rock). 2ndMovie- June2 21*- Trolls Band Together (PG) Freedom Fest/ 3rd Concert July 4th( (Thursday)- 2nd MAW Band 3rMovie- July 19th(Adult Movie)- Barbie (PG-13) 4thc Concert August gth-British Invaders (1960/70'sEnglsh: Bands) 5th Concert- Sept 6h-1-42E Band & Bryan! Mayer (Beach & Country)  1229 1230 1232 1235  1231 VOLUNTEER APPRECIATION DINNER 1234 Volunteer Appreciation dinner on April26: 1236 *** This section intentionally left blank to page 43* ***  1233 Assistant City Manager Cindy Morgan shared with the Board the following invitation to the    BOARD OF COMMISSIONERS ANNUAL PLANNINGI RETREAT MARCH 12-13,2024 PAGE43  City of Havelock Volunteers Are Out of this World! Joinus for our annual Volunteer AppreciationD Dinner! Friday. April 26. 2024 5:30pm. - 730p pm. International Space Station: Havelock Havelock Tourist 8E Event Center 201 Tourist Center Drive Havelock HC RSVP toPlssionControlbyl April12 (252) 444-6400or mwegehavelackncus  encourageds  1237 1238 .40 1244  39 TECMAINI HALLFLOORING 1243 That information is described as:  1241 Tourist & Event Center Sales Manager Pam Holder brought back to the Board the following 1242 information that they requested yesterday, March 12, 2024 relating to the thickness of the flooring.  TEC Interlocking Ves Glue Down Ves Glue Down Ves Glue Down Ves  Company Removalc of Installed Glue Down VS Start Date Estimate  Name Existing Floor  Including Cove Base 30Days 30Days 2.5mm: 30MIWearlayer $65,335 Tilelook 30Days 3mm: $57,736 30Mit $57,818.63 3mmv Wood Grainlook  YES YES YES  Carpet  Glue Down 30Days Smm: ZOMIWea $60,98  1245 1246 19 1253  1247 A Commissioners motion and second was requested to allocate using the excess money from "The 1248 Wallt that Heals" for thel Main Hall flooring replacement at the TEC, up to $75,000. 1250 At this time, Commissioner Lewis made a motion to allocate using the excess money from "The 1251 Wall that Heals" for the Main Hall flooring replacement at the TEC, up to $75,000. 1252 Commissioner Wilson seconded and the motion carried with Commissioner Kohr opposing. (4-1) 1254 Commissioner Walsh stated that he would like to see this project completed prior to the Salute to 1255 the Veterans event on May 14, 2024. City Manager Chris McGee relayed there are State rules that    BOARD OF COMMISSIONERS ANNUAL PLANNING RETREAT MARCH 12-13, 2024 PAGE44  1256 have to be abided by, however Staff will work as hard as they can to try to make this happen prior  1257 to the event. 1258 1260 1262 the retreat. 1263 1265 oftheir hard work. 1266 1269 1272 1275 1277 1281 1284 1286 int the year. 1287 1289 retreat. 1290 1292 1295 at3:24p p.m. 1296 1298 1299 1300 Attest: 1301 1302 1303 Mary Ç/V Weigl 1304 City Clerk  1259 CLOSING- BOARD MEMBERS COMMENTS  1261 City Manager Chris McGee thanked the Mayor, Board and Staff for all oft their hard work during 1264 Commissioner Cantey relayed that the sewer system is a concern. He also thanked the Staff for all 1267 Commissioner Lewis stated that the Staffi is invaluable and she appreciates all of them. She also 1270 Commissioner Wilson stated that itl has been an informative two days and the Commissioners have 1273 Commissioner Kohr relayed that the state offers a law enforcement scholarship and it in 1274 underutilized. The City needs to get that information out asi itt tries to recruit officers.  1268 looks forward to the budget process. 1271 ahardj job ahead of them.  1276 Commissioner Walsh thanked everyone for their hard work.  1278 Mayor Will Lewis asked the City Manager about the County re-evaluation. Since revenues have 1279 come in, has the City heard if one cent is worth what we thought? The City Manager replied thati it 1282 Mayor Lewis would liket toi include utility billing in the General Budget Listening session, when the 1285 Mayor Willl Lewis is still working on the vision project that he asked the Commissioners for earlier 1288 He ended his comments by thanking the Staff for their hard work on the items presented at the  1280 willl be approximately $96,000.  1283 City has that, potentially the week ofl May 20th att the' Tourist & Event Center.  1291 ADIOURMMENTRECESS  1293 With there being no other business to discuss, Commissioner Kohr moved to adjourn. 1294 Commissioner Cantey seconded and the motion carried unanimously (5-0). The meeting adjourned  1297 Date approved: Apul72,2024  Mayor  Ag  Aumowagl