BOARDOF COMMISSIONERS REGULAR MEETING APRIL22,2024 PAGE1  PRESENT: Mayor William L. Lewis, Jr.; Commissioners Tyrone Cantey, Karen Lewis, PRESENT: City Manager Christopher McGee; Assistant City Manager Cindy Morgan; City  2 3 4 STAFF 6 7 8 9 10 11 12 16 18  Josh Kohr, Danny Walsh, and Brenda Wilson  Attorney Cliff Parson; Information Technology Director Chad] Ives; Police Chief Mike Broadwell; Police Officer Ryan Futh; Fire Chief Tom Dorn; Planning Director Katrina Marshall; Recreation Director Kelvin Hardesty; Finance Officer Kimberly Walters; Public Works Director Patrick Lee; Public Utilities Director Rick Day; Tourist & Event Center Sales Manager Pam Holder; Public Information Officer Greta Meadows; and City Clerk Mary Weigl  13 Mayor Willl Lewis called the regular meeting of the Havelock Board of Commissioners to order 14 at7:00 p.m. on April 22, 2024, at the Havelock City Hall with a quorum present. At this time, 15 Mayor Lewis called for a moment of silence, followed by the pledge of allegiance.  17 REGULAR & CONSENT AGENDA  19 City Clerk Mary Weigl presented the Board of Commissioners with the Regular Agenda and 20 the Consent Agenda for their review and approval. Commissioner Lewis made a motion to 21 adopt thel Regular and Consent Agenda as presented. Commissioner Kohr seconded and the 22 motion carried unanimously. (5-0) The motion included the following approvals:  23 25 27 28 29 30 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 50 61 2 63 64 65 66 67 68 69  24 Regular Agenda as presented 26 Consent Agenda as presented:  Minutes of the March 12-13, 2024 Board of Commissioners Planning Retreat Minutes of the March 25, 2024 Board of Commissioners Regular Meeting  Budget Amendment #2 for FY 2023-24  31 Budget Amendment #2 for FY2023-241 reads:  BUDGETAMENDMENT: NUMBER TWO TOTHE: 2023-2024. BUDGET ORDINANCE. FOR THEC CITYOFHAVELOCK, NORTHG CAROLINA  BE IT ORDAINED BY THE. BOARD OF COMMISSIONERS FOR THE CITY OF HAVELOCK, Section 1: That the 2023-2024 General. Fund Budget adopted by the City of Havelock is hereby amended  NORTHCAROLINA: as follows: A. 1. funding per Board direction. 3/13/2024.) 2. funding per Board direction. 3/13/2024.) 3. firelems funding.) 4. additional firelems funding.) 5. recreation) funds received.) B. 1. recreation funds received.) as follows: A. 1.  GENERAL INDAPPROPRLATIONS:  Governing Body (#4100) is hereby increased in the amount of $4,775. (To incorporate library Fund Balance Apropriatedisherehy. increasedi in the amount of84,775. (To incorporate library Fire/EMS (#5300) is hereby increased in the amount of $35,000. (To incorporate additional Fund Balance Appropriated is hereby increased in the amount of $35,000. (To incorporate Recreation (#6200) is hereby increased in the amount of $90,852. (To incorporate County Recreation (#6200) is hereby increased in the amount of $90,852. (To incorporate County Section I: That the 2023-2024: The E911 Fund Budget adoptedb by the City ofHavelock: is hereby amended  GENERAL FUND REVENUE:  EVIIAPPROPRLATIONS:  E911 Expenditures is hereby increased in the amount is hereby increased in the amount of  $16,496.73. (To incorporate finds for radio grant.)    BOARD OF COMMISSIONERS REGULAR MEETING APRIL22,2024 PAGE3  144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 181 182 183 184 186  AUTHORIZING. RESOLUTIONEY GOVERNING BODYOF7 THEAPPLICANT FILING OFSTATE GRANTAPPLICATION, FOR SANTARYSEWERCOLECTIONSISTENIMPROYEMENTS  WHEREAS, the City ofl Havelock has needj for and intends to construct, plan for, or conduct as study ina project described as Sanitary Sewer Collection System Improvements, and WHEREAS, the City of Havelock intends to1 request State grant assistance for the project. NOW THEREFORE BE IT RESOLVED, BY THE. BOARD OF COMMISSIONERS OF THE CITY That the City of Havelock, the Applicant, will arrange. financing, for all remaining costs of the That the Applicant will provide efficient operation and maintenance oft the project on completion That the Applicant will adopt and place into effect on or before completion of the project, a schedule of) fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest That Christopher W. McGee, City Manager, the Authorized. Representative and successors so titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolinaf for as grant to aid in the study ofor construction oft the project described above. That the Authorized Representative, and. successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application, for the project to make the assurances as contained above; and to execute such other That the Applicant has substantially complied or will substantially comply with all Federal, State, and! local laws, rules, regulations, ordinances, andj funding conditions applicable to the project and Schedule al Public Hearing at Havelock City Hall for Monday, June 3.2024at7 7:05 p.m., or ass soon ast the matter can be reached, for the purpose of discussing the proposed FY 2024-25 budget.  OFI HAVELOCK: 1. project, if approvedford a State grant award. 2. of construction thereof 3. ont the debt. 4. 5. 6.  documents as may be required inc connection with the application. tol Federal and State grants and loans pertaining thereto.  180 ADOPTED, this the 22M4 day of April 2024.  185 PUBLIC COMMENTS  187 Prior to discussing the agenda topics, Mayor Lewis stated he would like to give the public an 188 opportunity to address the Board of Commissioners on any issue. Anyone providing a public 189 comment was asked to speak their name and address for the record and noted that comments 190 would be limited toi five (5)minutes. In summary, it was further explained that the Board would 191 take all comments and questions very seriously and would assign follow-up as necessary to City 192 staff. Asar result, the following individuals appeared before the Board this evening: 194 Warren Salter, 302 Belltown Road, Havelock, NC: Mr. Salter stood before the Board of 195 Commissioners this evening to thank the water department for fixing the line in front of his 196 house where MetroNet had cut the waterline. However, he would like the City to come back to 199 Mr. Salter also spoke to the Board about his neighbor's property at 220 Belltown Road. He 200 stated that their ditch is overgrown, on the City'ss side, and ini need of the City's attention. 202 Mayor Lewis thanked Mr. Salter for bringing this to the City's attention. Patrick Lee and Rick 205 Albert Lester, 706 Badger Lane, Havelock, NC: Mr. Lester stood before the Board this 206 evening to thank the City for being good stewards of the tax payer's money. He also thanked 207 the police department staff and stated that he appreciates them and all they do on a daily basis, 210 Regarding the discussions during the last meeting on the first amendment, Mr. Lester has been 211 monitoring the Social Media and he feels the City should censor some people on Social Media 212 and "the haters" because "haters bring other haters with them". He feels when folks use four  193  197 cleanup and grass the area that has to be fixed due to the cut water line.  198 201 204  203 Day have noted the address's for further action.  208 as well as the work that the public works department does on a daily basis.  209    BOARD OF COMMISSIONERS REGULARI MEETING APRIL22,2024 PAGE5  279 not have any item on the watch list. The Board's questions and comments on the report were  280 solicited and welcomed.  281  CITY OF HAVELOCK BUDGET VERSUS ACTUAL March 2024 GENERAL FUND  Revenues Source AdValorem Taxes Sales Tax Motor Vehicle Tax Municipal Vehicle Fee2 2024 Powell Bil Intergovernmental Revenues Permit Fees Rents & Concessions EMS Revenues Interest Other TotalF Revenues Expenditures Departments Governing Body ACT Expenses Administration Financeg Revenue Legal Information Technology Planning Police Animal Control Fire& EMS PublicV Works StreetL Lighting Garage Streets-Nonpowel Powell Bal Public Buildings Recreation InterfundMuricane Total Expenditures Excess of Revenues Over (Under) Expenditures  Budget 6.611,365 3.617,500 646,200 93,750 452,500 1,960.038 191,500 323.720 1,440,525 12,500 2.354.425 17,713,032 Budget 300,000 10,720 1,203,371 499,380 135.000 841.214 653.879 3.926.952 121,918 3.738.718 340,628 162,500 120.400 2.600,580 481,728 820.517 1.215,000 414.518 17,713,032  Actual 6,732.124 2.503,636 660.156 39.353 533.500 1,183.184 102.958 285.454 1,277,110 726.806 100.608 14,153,898 Actual 211,664 18,851 712,150 (63.738) 90.466 518.383 375,660 2.453.364 78.000 2.499.012 222,553 110.455 75.475 2,055,553 289.754 604.497 920.303 259.019 11,531,420 2,622,477  Percentage 101.83% 60.21% 103.55% 41.98% 117.90% 60.37% 53.76% 88.18% 88.11% 5814.45% 4.27% 79.91% Percentage 54.27% 95.50% 50.18% -12.76% 73.68% 61.62% 57.45% 62.48% 63.98% 66.87% 63.65% 67.97% 58.33% 79.04% 60.15% 83.72% 75.75% 62.49% 65.10%  Actual expenses include encumbrances some ofwhich are forthe entire year.  282 285  283 Ms. Walters relayed the Sales Tax and Motor Vehicle Municipal fee are coming in lower than  284 projected while the interest is coming in higher than projected. 286 *** This section intentionally left blank to) page 6 ***    BOARD OF COMMISSIONERS REGULAR MEETING APRIL 22,2024 PAGE7  CITY OF HAVELOCK BUDGET VERSUS ACTUAL March 2024 SOLID WASTE  Revenues Source Solid Waste Revenue Total Revenues Expenditures Departments Solid Waste Total Expenditures Excess ofF Revenues Over (Under) Expenditures  Budget 1.328.887 1,328,887 Budget 1.328.887 1,328,887  Actual 1.045.039 1,045,039 Actual 1.214.233 1,214,233 (169,194)  Percentage 78.64% 78.64% Percentage 91.37% 91.37%  Actuale expenses include encumbrances some ofwhich aref fort the entire year.  295 297  296 The Solid Waste Fundi is ahead for where Ms. Walters expected it to be this time of year.  CITY OF HAVELOCK BUDGET VERSUS ACTUAL March 2024 STORMWATER  Revenues Source Stormwater Revenue TotalF Revenues Expenditures Departments Stormwater Total Expenditures Excess of Revenues Over (Under)E Expenditures  Budget 210.000 210,000 Budget 210.000 210,000  Actual 189.680 189,680 Actual 40.337 40,337 149,343  Percentage 90.32% 90.32% Percentage 19.21% 19.21%  Actual expenses include encumbrances some ofwhich aref for the entire year.  298 301  299 Ms. Walters relayed the Stormwater Fund is exceeding all expectations for the year and she  300 expects itt to end the year above projections. 302 *** This section intentionally left blank top page 8* ***    BOARD OF COMMISSIONERS REGULAR: MEETING APRIL: 22, 2024 PAGE9  329 aterm beginning May 1,2024 and expiring April 30,2027. Commissioner Cantey seconded  330 and the motion passed unanimously. (5-0) 332 CULTURALARTS ADVISORY COMMITTEE  331 333  334 Thel Board ofCommissioners established a Cultural Arts Advisory Committee inl late 2022, with 335 appointments being made in September 2023. At-Large member Amanda Warden submitted 336 her resignation on April 1, 2024 due to scheduling conflicts. As of this writing, the City has 339 Aftera vote by written ballot, a Commissioner's motion and a second was sought to appoint one 340 (1)individual as an At-Large Member to the Havelock Cultural Arts Advisory Committee fora 343 Afterav vote by written ballot (2 votes. Jones; 1 vote Frank; 1 vote Knight; 1 vote Krantz; 1 vote 344 Padilla; 0 votes Arceo; 0 votes Cerveza; 0 votes Hepburn; 0 votes Hernandez; 0 votes 345 Kissinger; 0 votes. A. McAllister; 01 votes R. McAllister; 01 votes. McGee; and 01 votes Reynolds) 346 Commissioner Lewis made a motion to appoint Julie Jones to the Cultural Arts Advisory 347 Committee as an At-Large member for at term beginningApril23. 2024 and expiringJune 348 30,2025. Commissioner Kohr seconded and the motion carried unanimously. (5-0)  337 received fourteen (14) applications for appointment consideration. 341 term beginning April 23, 2024 and expiring June 30, 2025.  338 342  349 351  350 LIBRARY BOARD  352 The Havelock-Craven County Library Board consists of eight (8) members, four (4) appointed 353 by the City and four (4)appointed by the County.Citya appointedL Library Boardi member Colleen 354 Flori recently submitted her resignation, effective immediately. As of this writing, the Cityl has 357 Aftera vote by written ballot, a Commissioner's motion and a second was sought to appoint one 358 (1) member to serve on the Library Board for a term beginning April 23, 2024 and expiring 361 After a vote by written ballot (3 votes McGhee; and 2 votes Goodson) Commissioner Cantey 362 made a motion to appoint Tanya McGhee to serve on the Library Board for a term 363 beginning April 23,2024 and expiring December3 31,2025. Commissioner Wilson seconded  355 received two (2) applications for Board appointment consideration.  356 360  359 December. 31,2025.  364 the motion and it carried unanimously. (5-0) 366 CITYMANAGERS REPORT  365 367 370 371 372 374 375 376 377 378 379 380 381  368 Please find below brief selected report items that may be of interest. The City Manager is open 369 toj provide further details or respond to questions that may arise from this meeting report. 373 Please be reminded of the following planned upcoming BOC budget related meetings:  1.FY2024-25) Proposed Budget Meeting Schedule  Monday, May 13, 2024 1st BOC Budget Meeting (2:00 p.m. -5 5:00 p.m.: Tourist & Wednesday, May 15,2 2024 - 2nd BOC Budget Meeting (6:00 p.m. - 9:00 p.m.: Tourist Tuesday, May 21, 2024 - BOC Special Meeting Interactive Listening Session (7:00  Event Center) &E Event Center) p.m.: Tourist & Event Center)  382 Inregards to the proposed FY 2024-25 budget, aj public hearing is set for Monday, June 3,2024 383 at City Hall. The Board will then have the opportunity to consider any public comments at a 384 June workshop. At the conclusion of the workshops, Staff will be seeking the Board's adoption  385 oft the budget onl Monday, June 24,2024.  386 387 388  2. National Prescription Drug Take Back Day  389 On Saturday, April 27, 2024, from 10:00 a.m. to 2:00 p.m., the Havelock Police Department 390 and the Drug Enforcement Administration (DEA) will host DEA's National Prescription Drug    BOARD OF COMMISSIONERS REGULAR MEETING APRIL: 22, 2024 PAGE11  453 Quarter luncheon tomorrow. She also relayed that she is happy that we now have additional 454 police presence during our Board meetings. She ended her comments by saying that she looks 457 Commissioner Kohr relayed that he will miss Ms. Agnes on the Appearance Commission and 460 Commissioner Walsh relayed that! het too will miss Ms. Agnes on the Appearance Commission. 461 He is sorry that he will also have to miss the Community Fabric Awards tomorrow afternoon 462 due tol his wife'sh health. He ended his comments by saying that hei is proud tos serve. Havelock. 464 Commissioner Cantey reported that he is looking forward to the Salute to the Veterans event 465 that is coming up. He also thanked the Staffi for their professionalism that they show every day. 466 He thanked the Fire and Police departments for the service they provide daily and ended his 467 comments by thanking the citizens for coming out and having their voices heard.  455 forward tol Kim's first budget season.  456 459 463  458 encouraged all to attend the Plant Swap the Saturday in the City Park.  468 470  469 MAYOR REPORI/COMMENIS  471 Mayor Lewis reported that the Cherry Point Air Show will take place Saturday and Sunday, 472 May 11 & 12; there will not be a Friday night show this year. He also relayed the Concerts and 473 Movies in the Park events are in full swing, as well as Summer Camp is upcoming. He 474 commented that the Recreation Complex upgrades are complete and looking great! Some of 475 the recent upgrades include drainage, new batting cages, fencing, and new weights. Mayor 476 Lewis ended his comments by saying that] hel has been mixing things up al bit with the Mayor's 477 Minute and Podcast - he is trying to keep them both on topics of what the citizens find  478 interesting. 479 481 484 486 488 489 Attest: 490 491 492 Maup C. 493 Mary c.WVeigl 494 City Clerk  480 ADVOURAMENTRECESS  482 With there being no other business to discuss, Commissioner Kohr moved to adjourn.  483 Commissioner Cantey seconded and the motion carried unanimously. (5-0)  485 The meeting ended at 7:45 p.m. 487 Date approved: June3,2024  Jr., Mayor  Pega  wage