Town of] Hamilton Monthly Board Meeting October 7th, 2021 @ 7:00pm Morring, Judith Stewart and William Freeman Minutes taken by Megan Hemenway  Present: Mayor. James Goodrich, Commissioners: Kerry Spivey, Linda Goodrich, Patricia  Meeting called to order and welcomed by Mayor Goodrich.  Prayer by Commissioner Stewart  Pledge by all  Minutes from September board meeting read, noted that they needed revision and would be  proposed for acceptance at the November Board Meeting.  Old Business:  It was noted that the fire department in Hamilton is still looking for volunteers at this time. Dilapidated housing project update by Commissioner Stewart, ready to move: forward in steps before demolition. Motion made by Commissioner Spivey to proceed with dilapidated housing project Seconded by Commissioner Goodrich. Unanimous decision, 5-0, motion  carried.  Noted that part time employee Mrs. Fox, has been able to use retention schedule adopted at  previous meeting in aiding organization at town hall.  New] Business  Ini reference to the request from State Employees Credit Union to wave their agreed to fee of 75.00 ai month due to loss of profit discussion was had on benefits of their machine for the town. Motion made to wave the fees for the SECU atm made by Commissioner Spivey Seconded by  Commissioner Morring. Unanimous decision, 5-0, motion carried.  In reference to the request for local churches to use the bank parking lot for trunk or treat for Halloween, discussion on safety oft the intersection ofthe two highways was had, alternate location ofEdna Andrews parking lot suggested. Motion made to use Edna Andrews parking lot for Halloween trunk or treat festivities made by Commissioner Morring, Seconded by  Commissioner Stewart. Unanimous decision, 5-0, motion carried.  Discussion had about possible walking trails for the town. Locations proposed around Edna Andrews building as well as current Morris lynch center area. No motion made.    annual Christmas parade possibilities, Town resident Mr. Williams noted  Discussion on 2021 other towns are waiting presently time. Motion tol have al home decorating ofa Christmas parade, made by Commissioner Stewart, 1vote, motion carried. Financials:  before deciding on their parades due to Covid. Discussion' had  congregations, as well as possible risks and benefits.  amongst commissioners about unnecessary contest with a public vote seems more plausible at this Noted: The idea ofal home decorating contest with prizes offered to the top 3 public vote in leu  seconded Commissioner Goodrich. 4-  by  financials from September 2021 made by Commissioner Stewart Seconded by  Motion to approve Goodrich. Unanimous decision, 5-0, motion carried.  Commissioner  read thanking  Hamilton for their donation to the town of Oak city.  Mayors report: Letter was Commissioner Spivey: replaced necessary for functionality. Commissioner Goodrich: Noted the one call system  noted discussion on pump was already had, unable to be repaired must be  has been  especially in instances  very helpful,  such as when Pike electric hit a water line and the town needed tol be notified,  attended,  reimbursement for electricity's conference that was  Commissioner Morring: requesting later time. Also noted that the bricksrus website should be contacting  noted will bring receipts at  them soon and it should be functional shortly after. Commissioner Stewart: already discussed dilapidated properties. Commissioner Freeman: no report at this time,  Public Comment:  wanted to thank Clerk Allison Roebuck for her attention to a matter  Townresident Ms. Randolph and for resolving the matter for her.  that was ongoing since July,  resident Mr. Williams inquired about the use oft the gym for Hobgood Charter School,  Town  soon and what was the schools intention. Noted that the  noting that basketball was coming  at that time, but Hamilton Recreation would  school has intentions ofl having their gym completed have first choice on the gym before outside sources.    Motion made to go into closed session made by Commissioner Morring Seconded by  Commissioner Goodrich. Unanimous decision, 5-0, motion carried  Motion made to come out of closed session made by Commissioner Morring, Seconded by  Commissioner Freeman. Unanimous decision, 5-0, motion carried.  Motion made to adjourn monthly board meeting made by Commissioner Morring, Seconded by  Commissioner Spivey. Unanimous decision, 5-0, motion carried.  Monthly board meeting adjourned. 9447  I W  Town Clerk  Asfale